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Chapter 4 Working with Applications
Purging records
Over time, as you use Date Book, To Do List, and Expense, you'll accumulate
records that have outlived their usefulness. For example, events that occurred
months ago remain in the Date Book, and To Do List items that you marked as
completed remain in the list, as do Expense items.
All these outdated records take up memory on your handheld, so it's a good idea
to remove them by using Purge. If you think Date Book or To Do List records might
prove useful later, you can purge them from your handheld and save them in an
archive file on your computer.
Purging is not available in Address Book, Note Pad, or Memo Pad; you must delete
outdated records manually from these applications.
To purge records:
Open the application.
1.
Press Command Stroke
2.
Alternately, press Function
Record menu.
A confirmation dialog box appears.
Date Book:
Purge deletes repeating events if the last of the series ends before the date that
you purge records.
Date Book, To Do List:
archive file on your desktop, be sure that the check box is selected. If you don't
want to save a copy, tap the check box to deselect it.
Expense:
will be purged, and there is no archive option.
Press Function
3.
If you chose to save a copy of the purged records, your handheld transfers them to
an archive file on your desktop the next time you perform a HotSync operation.
NOTE
make it happen.
Categorizing records
You can categorize records in the Address Book, To Do List, Note Pad, Memo Pad,
and Expense applications so that they are grouped logically and are easy to review.
When you create a record, your handheld automatically places it in the category
that is currently displayed. If the category is All, your handheld assigns it to the
Unfiled category. You can leave an entry as Unfiled or assign it to a category at any
time.
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Tap the pick list and select how old a record must be to be purged.
If you want to save a copy of the purged records to an
Select the category you want to purge. All data in the selected category
+ Enter
Purging does not happen automatically. You must select the command to
+ E.
+ Menu
, and then select Purge on the
or tap OK or Done.
,
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