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WorkCentre M24
Fax Reference Guide
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   Summary of Contents for Xerox WorkCentre M24

  • Page 1

    WorkCentre M24 Fax Reference Guide ® This PDF file is best viewed using Acrobat Reader 5...

  • Page 2

    Saved data may be lost if hard disk of the machine breaks down due to external shocks or if the power is accidentally cut off in a manner not following the methods listed in manuals or other documentations. Xerox is not responsible for such data loss and any consequence caused by such data loss.

  • Page 3: Before Use

    Preface Thank you for selecting the WorkCentre M24.The WorkCentre M24 is also refered to as the WorkCentre 24. This guide aims to provide all the necessary operating information functions for fascimile functions for new users. Please read this guide carefully before use to obtain the best performance of your machine.

  • Page 4

    WARNING: Ask your local telephone company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage telephone company equipment. You not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.

  • Page 5

    Telephone Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox representative or an authorized Xerox Service agency. This applies at any time during or after the service warranty period. If an unauthorized repair is performed, the remainder of the warranty period is null and void.

  • Page 6

    Italy Spain In the event of problems you should contact your local Xerox representative in the first instance. This product has been tested to and is compliant with TBR21, a specification for terminal European Regulatory Information for the fax kit option equipment for use on analogue-switched telephone networks in the European Economic Area.

  • Page 7: Features In Brief

    Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient “3.3 Selecting a Communication Mode (Communica- Address Book Close Xerox Akira Endo tion Mode)” (P. 25) Go to (001-500) Transmitting documents to Enter Number multiple locations with a sin-...

  • Page 8: Confirming Job Status, Transmitting Documents

    Confirming Job Status Hearing an incoming call with- Press the Job Status button to view informa- out using the handset tion about pending jobs, current jobs and communication results. Facsimile service Stored Current and Print Job Status Completed Jobs Pending Jobs Documents Waiting Jobs Doc.

  • Page 9

    Scanning documents in vari- Transmitting facing pages by ous sizes at a time dividing them onto separate pages “8.3 Scanning Documents in Various Sizes (Mixed Size Originals)” (P. 90) “8.5 Transmitting Facing Pages on Separate Sheets (Bound Originals)” (P. 95) Transmitting documents by Transmitting documents at a merging pages...

  • Page 10

    Transmitting documents with Transmitting documents with brief information (date, time a cover page (Cover Note) and name) “8.10 Transmitting Documents With a Cover Page (Cover Note)” (P. 107) “8.9 Transmitting Documents With Brief Information (Send Header)” (P. 105) Making multiple copies at a Storing documents being remote machine polled from a remote ma-...

  • Page 11

    Receiving documents stored Communicating confidential at a remote machine documents with a specified person You can send/receive documents to/from a specified person by entering a mailbox pass- Retrieve word. “8.14 Using the Mailbox Feature (Remote Mailbox/ Retrieve from Mailbox)” (P. 118) Sorting received docu- ments into mailboxes “8.13 Retrieving a Document From Remote...

  • Page 12

    Managing use of fax transmis- sions between departments “9.6 Creating a Mailbox” (P. 173) Direct Transmission of Faxes from a Computer “Chapter 12 Direct Transmission of Faxes From a Computer” (P. 237) Internet Facsimile “Chapter 13 Using the Internet to Send and Receive Faxes”...

  • Page 13: Table Of Contents

    Contents N Preface ..........................i N Features in Brief ........................v N Contents ..........................xi N Using This Guide .........................xvii Chapter 1 Before Use Data to be Registered Before Using the Machine..........2 Notes on Fax Communications ................3 1.2.1 Telephone Line Connection..............3 1.2.2 Automatic Receive Mode ................

  • Page 14: Table Of Contents

    3.2.1 Transmitting by a Specified Telephone Line .......... 23 3.2.2 Adding Lines ..................24 Selecting a Communication Mode (Communication Mode)......... 25 Dialing........................27 3.4.1 Numeric Keypad Dialing................ 27 3.4.2 Speed Dialing..................28 3.4.3 One Touch Dialing................. 29 3.4.4 Group Dialing ..................29 3.4.5 Using the Address Book................

  • Page 15: Table Of Contents

    6.1.3 Manual Reception ................. 69 Printing Received Documents ................71 6.2.1 Tray Mode and User Mode ..............71 6.2.2 Printing the Same Size Images ............. 72 6.2.3 Printing the Same Size Images With Margins ........73 6.2.4 Reducing Images at the Sender Side ........... 74 6.2.5 Reducing Images at the Recipient Side ..........

  • Page 16: Table Of Contents

    8.14.5 Retrieve From Mailbox (Fax Signal Method) ........125 8.14.6 Retrieve From Mailbox (DTMF Method) ..........128 8.14.7 Retrieve From mailbox (F Code Method) ..........130 8.14.8 Private Mailbox..................132 8.15 Sorting Received Documents Into Mailbox (Box Selector) ........ 135 8.15.1 Sorting by Incoming Line ..............

  • Page 17: Table Of Contents

    10.2 Printing Reports and Lists ................. 206 10.2.1 Guide Print Operation ................. 206 10.2.2 Printing Reports and Lists Automatically..........207 10.2.3 Printing a Transmission Report ............208 10.3 Extended Features Settings List ................ 210 10.4 Address Book ....................211 10.5 Comment List..................... 212 10.6 Box Selector List ....................

  • Page 18: Table Of Contents

    13.2.1 Before Use ..................261 13.2.2 Environment Setting................262 13.2.3 Setup the Environment................ 266 13.2.4 Confirming the Settings............... 269 13.3 Receiving and Sending E-mails................. 270 13.3.1 Sending E-mails .................. 270 13.3.2 Settings That are Configurable During an Outgoing iFax Transmission ......................

  • Page 19: Using This Guide, What You Need To Know, Organization Of This Guide

    Using This Guide This section describes the organization of this guide. This guide has been produced for people who use the DocuColor 1632/2240 with fax func- tions on a regular daily basis. When reading this guide, read the chapter that is of particular relevance to the operation you are performing.

  • Page 20

    Chapter 6 Receiving Jobs This Chapter describes how the machine receives and prints documents. Chapter 7 Making and Receiving Telephone Calls This Chapter describes how to make and receive telephone calls using an exter- nal telephone. Chapter 8 Using Additional Features This Chapter describes useful facsimile features and operations.

  • Page 21

    Conventions In this guide, host device refers to a personal computer or workstation. The following icons are used in this guide. Indicates important information and must be read in detail. Indicates supplementary information. Indicates references used in this guide. Guide titles are noted without double quotes while specific sections like “1.9.2 Disabling the Power Saver Mode”...

  • Page 23: Table Of Contents

    Before Use Data to be Registered Before Using the Machine......2 Notes on Fax Communications ............3 1.2.1 Telephone Line Connection ..........3 1.2.2 Automatic Receive Mode ............ 3 1.2.3 Making a Telephone Call ............ 3 Telephone Line Connectors ..............4 Using the Touch Panel Display............

  • Page 24: Before Using The Machine

    Data to be Registered Before Using the Machine The following data has to be registered before using the machine. Item Contents Date and The current date and time. — time Telephone A fax number and dial type is registered for “9.2 Entering Local Terminal Informa- line each line the fax is connected to.

  • Page 25: Notes On Fax Communications .............................................................................. 3, Telephone Line Connection..................................................................... 3, Automatic Receive Mode ........................................................................ 3

    Notes on Fax Communications Follow the instructions described below when using the fax features on the machine. 1.2.1 Telephone Line Connection You cannot use this machine with a call waiting service. A facsimile located close to a main unit of a cordless phone can cause distorted images or interrupted transmission.

  • Page 26: Telephone Line

    Telephone Line Connectors The figure below shows the telephone line connectors at the rear side of the machine. LINE 1 Connect the fax to a public switched telephone network (PSTN). An external telephone cannot be connected. An external telephone is connected here. LINE 2 (Line 2) Connect to a public line.

  • Page 27: Using The Touch Panel, Displaying Copy, Scan And Fax Screens

    Using the Touch Panel Display By selecting the feature buttons on the touch panel display, you can select various features. 1.4.1 Displaying Copy, Scan and Fax Screens Use the Menu to access one of the three screens Copy, Scan, and Fax. Press the Menu at the top right of each screen to display the Menu.

  • Page 28: Selecting Fax Function Screen

    1.4 Using the Touch Panel Display IScan screen Image Quality/ Menu Basic Scanning Scan Options File Format Scan to: Output Color Scan Resolution 2 Sided Originals Auto 200dpi 1 Sided Mailbox... Full Color 300dpi 2 Sided (H to H) Grayscale 400dpi 2 Sided (H to T) Job Template...

  • Page 29: Using The Touch Panel Display

    1.4 Using the Touch Panel Display IScan Options screen Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Basic Features Scan Options Send Options Menu Others 2 Sided Originals Scan Size Mixed Size Originals 1 Sided Auto Size Detect Reduce/Enlarge Bound Originals...

  • Page 30: Entering Text

    Entering Text This section describes how to enter characters. Use the keyboard displayed on the touch panel display to enter text. This machine allows you to enter numerics, alphabetic characters, and symbols. However, restrictions on the number of characters that can be entered apply to some items. 1.5.1 Entry Method The screen for entering text is sometimes displayed during machine operations.

  • Page 31: Loading Documents

    Loading Documents Documents..................10 2.1.1 Applicable Document Sizes ..........10 2.1.2 Automatically Detected Document Sizes ......11 2.1.3 Document Handling ............12 Loading Documents ................. 14 2.2.1 Loading Documents on the Document Glass ....14 2.2.2 Loading Documents in the Document Feeder ....15 2.2.3 Document Orientation............

  • Page 32: Applicable Document Sizes

    Documents You can load documents on the document glass, or place them on the document feeder. The document feeder allows you to load a stack of documents in it each time. This section describes the size of documents that can be loaded on the document glass or on the document feeder.

  • Page 33: Automatically Detected Document Sizes

    2.1 Documents 2.1.2 Automatically Detected Document Sizes This machine automatically detects document sizes during transmission. The fol- lowing standard sizes are automatically detected and need not be set. Specify the closest standard size using Scan size on the Scan Options screen when loading a non-stan- dard document.

  • Page 34: Document Handling, Document Glass

    2.1 Documents 2.1.3 Document Handling Pay attention to the following when placing documents on the document glass or in the document feeder Document Glass Since the following document types are not automatically detected, an error message may appear or the entire image may not be scanned. Use the listed procedures to solve this problem.

  • Page 35: Document Feeder

    2.1 Documents Document Feeder The following type of documents cause paper jams or document damage. Such documents should be placed on the document glass and not in the document feeder. Folded documents Torn, creased, perforated or excessively curled documents Glossy documents such as photo- Documents that are held together by clips, staples graphs or adhesive.

  • Page 36: Transmitting

    Loading Documents This section describes how to load documents. 2.2.1 Loading Documents on the Document Glass This section describes how to load documents on the document glass. Procedure Open the document cover. Place the document face down, align- ing the corner with the upper left-hand side corner of the document glass.

  • Page 37

    2.2 Loading Documents 2.2.2 Loading Documents in the Document Feeder The document feeder can handle up to 50 documents of sizes ranging from 148.5 × 210 mm to 297 × 432 mm. Multiple documents are transmitted in order from the top and are ejected with the text side face down. This section describes how to load documents in the document feeder.

  • Page 38: Mixed Size Originals, Document Orientation

    2.2 Loading Documents Mixed Size Originals Documents of different sizes can be loaded together. To do this, slide the docu- ments into the document sending tray as far as they will go, select On in the Mixed Size Originals screen under the Scan Options. A paper jam will occur unless this setting is made.

  • Page 39: If You Have More Documents To Scan

    2.2 Loading Documents 2.2.4 If You Have More Documents to Scan If you have more than one stack of documents to scan, select the Next Original button on the touch panel display while the current stack of documents is being scanned.

  • Page 40

    2.2 Loading Documents When all documents have been scanned, select Last Original. Scanning documents... Fax Store :Doc. No. 00010 Stop : 0123456789 Stop Type: Single Terminal Last Original Pages Next Original Standard...

  • Page 41: Transmitting By A Specified Telephone Line, Adding Lines, Selecting A Communication Mode (communication Mode)

    Transmitting Simple Send Procedure ..............20 3.1.1 Resolution................. 20 3.1.2 Original Type..............21 3.1.3 Lighter/Darker ..............21 3.1.4 Simple Send Procedure............ 22 Transmitting by a Specified Telephone Line ........23 3.2.1 Transmitting by a Specified Telephone Line...... 23 3.2.2 Adding Lines ..............24 Selecting a Communication Mode (Communication Mode) .....

  • Page 42

    Simple Send Procedure This section describes setup of basic functions and send procedures. The machine is factory-set to inform users of the completion of document scanning and communication with a sound. The document is scanned and “Documents Sent” appears on the touch panel display. This setting is canceled if a momentary power outage occurs while is being displayed.

  • Page 43: Original Type

    3.1 Simple Send Procedure The higher the resolution, the lower the transmission speed. Usually, we recommend you even Super-fine (400dpi). When the Internet Fax (iFAX) function is used for transmission and TIFF-S is selected in the iFAX Profile in the On-Hook/Others screen, Super-fine (400 dpi) and Super-fine (600 dpi) cannot be selected.

  • Page 44: Select Start

    3.1 Simple Send Procedure 3.1.4 Simple Send Procedure Loading documents. “2.2 Loading Documents” (P. 14) “1.4 Using the Touch Panel Display” (P. 5) Display the Fax screen. Menu Back Select Fax. Copy Scanner Select Resolution, Original Type and Lighter/Darker. Enter recipient's Fax No. Memory :100% Next [ Fax No.

  • Page 45

    Transmitting by a Specified Telephone Line Special symbols can be used to select lines during transmission. This section describes procedures for selecting lines for transmission and adding outside lines with an optional fax (G3/NCU additional). 3.2.1 Transmitting by a Specified Telephone Line When multiple lines are used, you can specify a line (port) for transmission.

  • Page 46: Adding Lines

    3.2 Transmitting by a Specified Telephone Line Press Start. Scanning and transmission begins. For details on how to confirm and cancel the transmission of a document, “Chapter 5 Confirming and Canceling a Communication” (P. 61). 3.2.2 Adding Lines Lines can be increased by installing an optional FAX (G3/NCU additional). A FAX additional board kit must be installed to enable the installation of these options.

  • Page 47

    Selecting a Communication Mode (Communication Mode) You can select a communication mode based on the capabilities of the remote terminal. G3 is the international standard for facsimile transmissions established by the ITU-T. When the Address Number, One Touch Dialing, Group Dialing, or Address Book is used to dial a fax number, the communications mode currently set to the address number is set and cannot be changed.

  • Page 48: Selecting A Communication Mode (communication Mode)

    3.3 Selecting a Communication Mode (Communication Mode) Procedure Display the Fax screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Basic Features Scan Options Send Options Menu Others Resolution Original Type Lighter/Darker Address Book Standard Text Fine Text &...

  • Page 49: Numeric Keypad Dialing

    Dialing The machine allows the following five dialing methods (fax numbers/mail addresses): Keypad Dialing Speed Dialing One Touch Dialing Group Dialing Using the Address Book You can dial multiple locations (Broadcast Send) at a time by one or more of the above methods.

  • Page 50: Speed Dialing

    3.4 Dialing Select Next Recipient to enter multiple locations. Repeat this step to enter multiple fax numbers. You can designate up to 50 destinations at a time. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] 0123456789 Recipient On-Hook/ Menu Basic Features...

  • Page 51: Dialing

    3.4 Dialing 3.4.3 One Touch Dialing You can use the one touch buttons to dial numbers. Each one touch button corresponds to each Address Number from 001 to 090. For example, when the number you want to dial is programmed to the Address Number 001, press the one touch button, 001.

  • Page 52: Speed Dialing

    3.4 Dialing Procedure Press (speed dialing) and enter # and a two-digit number using the numeric keypad. Repeat this step1 for each additional number. 3.4.5 Using the Address Book This section describes how to use the Address Book to enter numbers. The Address Book shows the fax numbers and mail addresses stored in the speed dialing numbers.

  • Page 53: Group Dialing, Using The Address Book

    Select the tab you are looking for to search for a fax number. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient Address Book Close Xerox Akira Endo Go to (001-500) Enter Number Address List FGHIJ KLMNO...

  • Page 54

    (001 to 500) in the Go to using the numeric keypad to display the entered number at the top of the list. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient Address Book Close Xerox Akira Endo Go to (001-500) Enter Number Address List FGHIJ KLMNO PQRST...

  • Page 55: Entering Symbols

    3.4 Dialing 3.4.6 Entering Symbols You can use the following features for dialing by entering the appropriate sym- bols on the touch panel display. Feature Symbol Description How to use Enter pause - or pause One pause is three sec- Press the (pause) but- onds.

  • Page 56: Manual Send

    Manual Send This section describes how to send faxes manually. “Manual Send” is a method of sending faxes after confirming the destination on the handset or with the handset on-hook. We recommend that the line monitor volume be set to Loud when selecting this feature. If an error occurs from the second page onwards when sending multiple pages, transmission of the first page some- times ends in error.

  • Page 57

    3.5 Manual Send Select Manual Send. Press Start to begin Receive operation. Memory 100 Address: Off-Hook Exit (Line Cut) Send/Receive Manual Send Alphanumeric Manual Receive Symbol The Send/Receive default can be changed in the System Administration Mode. For details on how to change the settings, see “9.8.7 Fax Control”...

  • Page 58: Manual Send

    3.5 Manual Send Dial the telephone number. To disconnect the line, select Exit (Line Cut). Memory 100 Address: Exit (Line Cut) On-Hook Send/Receive Shift Alphanumeric Symbol For details on how to dial a number, see “3.4 Dialing” (P. 27). For details on how to confirm and cancel the transmission of a document, see “Chapter 5 Confirm- ing and Canceling a Communication”...

  • Page 59: Transmission Failure

    Transmission Failure Redial When the line is busy and the remote machine is engaged for example, the machine can automatically redial. This function is called redial. Error Correction Mode (ECM) is the error correction method defined by ITU-T for G3 communication. Terminals with ECM mutually check whether the transmis- sion is successful.

  • Page 60

    3.6 Transmission Failure...

  • Page 61

    Sending to a Machine that has a Machine Password Set When the other party's machine has a machine password set, you can send from this machine by sending the necessary password using the F-code screen. Check the password of the receiving machine in advance. Note : For details how to set Machine Password on your machine, see section 9.2 Entering Local Terminal Information Note : Machine Password is not the same as Mailbox Password.

  • Page 62

    Leaving F code blank, select Next. Enter the password on the numeric keypad then select...

  • Page 63: Transmitting To Multiple Destinations (broadcast Send)

    Broadcast Send Transmitting to Multiple Destinations (Broadcast Send)....40 4.1.1 Broadcast Send Operation ..........42 Transmitting Documents Through a Relay Station (Relay Broadcast) ................43 4.2.1 Before Using the Relay Broadcast Send Feature ..... 44 4.2.2 Fax Signal Method ............45 4.2.3 DTMF (Dual Tone Multi Frequency) Method.....

  • Page 64: Numeric Keypad Dialing

    Transmitting to Multiple Des- tinations (Broadcast Send) Use the Broadcast Send feature to transmit documents to several locations in a single oper- ation. There is no need to scan the same document repeatedly at each transmission. When the additional G3 kit (option) is installed, you can use the extra lines for simultaneous broadcast send to make multiple transmissions simultaneously.

  • Page 65

    4.1 Transmitting to Multiple Destinations (Broadcast Send) The Broadcast Send feature enables you to transmit to all the destinations at one time.

  • Page 66: Broadcast Send Operation

    4.1 Transmitting to Multiple Destinations (Broadcast Send) 4.1.1 Broadcast Send Operation Procedure Load documents. “2.2 Loading Documents” (P. 14) Display the Fax screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Menu Basic Features Scan Options Send Options Others Resolution...

  • Page 67: Transmitting Documents Through A Relay Station (relay Broadcast)

    Transmitting Documents Through a Relay Station (Relay Broadcast) Remote Relay Broadcast transmits documents to multiple parties via other fax machines (relay stations). A document to be transmitted to multiple remote terminals is first transmitted to one remote relay station and from there to all other faxes in the same area. This feature is useful to save on telephone charges when broadcasting a document over a long distance.

  • Page 68: Before Using The Relay Broadcast Send Feature

    4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) 4.2.1 Before Using the Relay Broadcast Send Feature Before using the relay broadcast send feature, program the initiating stations and relay stations in the Speed Dialing feature. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150). Where What is required Fax Signal Method...

  • Page 69: Fax Signal Method

    4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) 4.2.2 Fax Signal Method Procedure Load documents. “2.2 Loading Documents” (P. 14) Display the Fax screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Menu Basic Features Scan Options Send Options Others...

  • Page 70: Dtmf (dual Tone Multi Frequency) Method

    4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) 4.2.3 DTMF (Dual Tone Multi Frequency) Method Before using the DTMF method, program the following items. There are two DTMF methods: automatic transmission and manual transmis- sion. IPassword A two-digit number programmed beforehand. (The factory-set default is none.) For setting Password, contact our Customer Support Center.

  • Page 71: Load Documents, Press Start

    4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) Sending automatically (without picking up the handset) The dialing format is as follows. Relay station Relay Address Address Password telephone station Number Number number The above dialing format can be registered in Address Number to enable dialing using an Address Number.

  • Page 72

    4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) Sending manually (picking up the handset or leaving the handset on-hook) The dialing format is as follows. Confirm the Relay station Relay Address Confirm the Password continuous, telephone station Number facsimile tone short high-pitched number tone...

  • Page 73: F Code Method

    4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) Enter the following format on the keyboard displayed on the touch panel. Confirm the Relay station Relay Address Confirm the Password continuous, telephone station Number facsimile tone number short high-pitched tone The continuous, short high-pitched tone sounds...

  • Page 74

    4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) IRelay Broadcast Send The number of digits in the relay station ID. 1: For relay station IDs and Address Numbers that are 2 digits. 2: For relay station IDs and Address Numbers that are 3 digits. IPrint directive Activate or deactivate printing at the relay station.

  • Page 75

    4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) Select F Code in the On-Hook/Others screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Basic Features Scan Options Send Options Menu Others Remote Mailbox Store for Polling Polling On-hook F Code...

  • Page 76

    4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) If necessary, enter the password on the numeric keypad then select Next. Memory :100% Next Use the Numeric Keypad to enter the password. Recipient F Code Cancel Save F Code 21100200201202203 Password Next You can enter up to 20 digits for a password.

  • Page 77

    Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) The Remote Relay Broadcast operation is a feature that combines two or more Relay Broadcast operations. This function is more economical than Relay Broadcast in transmitting documents to multi- ple remote machines. Remote Relay Broadcast Local The second relay station can send a document simultaneously to multiple remote terminals (Multiple...

  • Page 78

    4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) 4.3.1 Fax Signal Method Before using the fax signal method, program the initiating station, first relay sta- tion and second relay station in Address Number. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150). Where What is required Assign the first relay station to an Address Number (001 to 500) to set up...

  • Page 79

    4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) Display the Fax screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Menu Basic Features Scan Options Send Options Others Resolution Original Type Lighter/Darker Address Book Standard Text...

  • Page 80

    4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150). Where What is required Assign the initiating station to an Address Number from 001 to 500, and set Relay Station Setup of the Address Number to On.

  • Page 81

    4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) Select Keyboard to display the keyboard on the touch panel and enter the following format. Relay Address The 1st relay station Password station ID Number telephone number Select the Next Recipient button for multiple Relay Broadcast jobs. Use the keyboard on the touch panel display to enter symbols like “!”...

  • Page 82

    4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) Select On-hook Manual Send/Receive in the On-Hook/Others screen. Enter recipient's Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Basic Features Scan Options Send Options Menu Others Remote Mailbox Store for Polling Polling...

  • Page 83

    4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) 4.3.3 F Code Method In the F Code method, you can do remote Relay Broadcast Send by doing the following operations. When doing remote Relay Broadcast Send using this machine as the initiating station, check the F Code and the necessary passwords for the first relay station.

  • Page 84

    4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) When doing remote Relay Broadcast Send among these types of machines, we recommend using the fax signal method. When this machine is a relay station, the F Code that is transmitted to the initiat- ing station is as follows.

  • Page 85

    Confirming and Canceling a Communication Canceling Jobs ................62 Confirming Job Status..............64 5.2.1 Checking Jobs in Progress and Pending Jobs ....64 5.2.2 Confirming Completed Jobs ..........65...

  • Page 86: Canceling Jobs

    Canceling Jobs This section describes how to cancel a job in progress and pending job(s). When you cancel a broadcasting job in progress, all pending jobs and a job in progress designated as broadcast are canceled. Canceling a job during scanning Procedure When the following screen appears, select Stop on the screen or press Stop on the control panel.

  • Page 87

    5.1 Canceling Jobs Canceling a pending job This section describes how to cancel a pending job. Procedure Press Job Status. The Job Status screen is displayed. Select Current and Pending Jobs, and select the job to cancel. A list of current and pending jobs is displayed. Select the button to display the previous screen and select the button to display the next screen.

  • Page 88: Confirming Job Status, Checking Jobs In Progress And Pending Jobs

    Confirming Job Status You can check transmitted documents, received documents or documents stored to be polled. There are three types of job status: Pending Jobs, Current Jobs, and Completed Jobs. Priority Send can be set for a pending job. Transmission jobs already selected for Priority Send cannot be selected for Priority Send again. 5.2.1 Checking Jobs in Progress and Pending Jobs...

  • Page 89: Confirming Completed Jobs

    5.2 Confirming Job Status 5.2.2 Confirming Completed Jobs Procedure Press Job Status . The Job Status screen is displayed. Select Completed Jobs . Current and Stored Job Status Completed Jobs Pending Jobs Documents Secure Print Sample Print Delayed Print Private Mailbox Public Mailbox A list of completed jobs is shown.

  • Page 90

    5.2 Confirming Job Status...

  • Page 91

    Receiving Jobs Reception Mode................68 6.1.1 Switching Between the Modes.......... 68 6.1.2 Automatic Reception............69 6.1.3 Manual Reception............. 69 Printing Received Documents............71 6.2.1 Tray Mode and User Mode..........71 6.2.2 Printing the Same Size Images ........72 6.2.3 Printing the Same Size Images With Margins ....73 6.2.4 Reducing Images at the Sender Side .......

  • Page 92: Reception Mode, Switching Between The Modes

    Reception Mode There are two reception modes: Auto Receive and Manual Receive. In the Auto Receive mode, the machine automatically responds to transmissions from a remote terminal. In the Manual Receive mode, the machine begins reception after the handset has been lifted and the ready tone of the remote machine sounded.

  • Page 93: Automatic Reception, Manual Reception

    6.1 Reception Mode 6.1.2 Automatic Reception When the machine is in the Auto Receive mode, it automatically answers incom- ing calls and receives documents. You can set the length of ringing time until the call is automatically answered. By picking up the handset while the telephone is ringing, you can speak with the caller and receive a fax manually if it has been sent.

  • Page 94

    6.1 Reception Mode Check whether the call is from a tele- phone or a facsimile. If the call is from a telephone, answer it. If the incoming call is from a fax machine, you hear a Beep! facsimile tone. If On-hook is selected, you will hear the sound from the machine speaker.

  • Page 95: Printing Received Documents, Tray Mode And User Mode

    Printing Received Docu- ments The machine prints the received documents on the same paper size as the originals from the remote terminal. However, if the same paper size is not loaded or the Receiving Paper Size feature is activated, the documents may be printed on a different paper size. The docu- ment image may be reduced, partially lost, or split into two pages depending on the pro- grammed settings.

  • Page 96: Printing The Same Size Images

    6.2 Printing Received Documents The following pages describe how to print received documents using Tray Mode or User Mode, when: Printing images on the same size of paper as the documents. Printing the Same Size Images With Margins. Reducing Images at the Sender Side. Reducing the images at the receiver’s printing.

  • Page 97: Printing The Same Size Images With Margins

    6.2 Printing Received Documents 6.2.3 Printing the Same Size Images With Mar- gins In the following cases, images are printed on paper larger than the documents with margins. ITray Mode If the paper size of the documents is not loaded, but a larger paper size is loaded in one of the paper trays, the machine prints the same size images with margins on the larger paper size.

  • Page 98: Reducing Images At The Sender Side

    6.2 Printing Received Documents 6.2.4 Reducing Images at the Sender Side If the receiving machine only has paper sizes smaller than the documents to be printed, it informs the sending machine that the documents cannot be received. The images are reduced by the sending machine. The images are reduced by a sending machine in the following cases: ITray Mode When all the loaded paper sizes are smaller than the documents.

  • Page 99: Reducing Images At The Recipient Side

    6.2 Printing Received Documents 6.2.5 Reducing Images at the Recipient Side The receiving document may exceed the actual size due to a scanning slip at the sending machine. This machine has a feature that automatically reduces the document to fit available paper sizes. The machine automatically reduces documents in the following cases: The length of the received document is longer than regular sizes but within the value programmed in the Border Limit feature and Auto Reduce on Receipt is set...

  • Page 100: Using The 2 Up On Receipt Feature, Using The 2 Sided Printing Feature

    6.2 Printing Received Documents 6.2.6 Using the 2 Up on Receipt Feature Use the 2 Up on Receipt feature to print two consecutive documents on a single sheet of paper. In some cases, this feature may not be available, depending on the size of the documents sent.

  • Page 101

    Making and Receiving Telephone Calls Making a Telephone Call..............78 7.1.1 Off-hook Dialing ..............78 7.1.2 On-hook Dialing ..............79 Receiving a Telephone Call.............. 82...

  • Page 102: Making A Telephone Call, Off-hook Dialing

    Making a Telephone Call This section describes how to dial out using an external telephone. The machine provides two methods: Picking up the handset and dialing (Off-hook dialing) Dialing without picking up the handset (On-hook dialing) The telephone cannot be used when a line has been added on. 7.1.1 Off-hook Dialing This section describes how to dial using the handset, Off-hook dialing.

  • Page 103: On-hook Dialing

    7.1 Making a Telephone Call Dial the telephone number. Memory :100% [ Fax No. ] Off-hook Close Alphanumeric Shift Symbol Use the numeric keypad, Address Number or one-touch buttons. You cannot use the Address Book. When the line type is set to a tone line, the Tone (:) button will not be displayed. When a dial pulse line is in use, select Tone (:) if you want to send a tone (to receive services for tone lines).

  • Page 104

    7.1 Making a Telephone Call Procedure Display the Fax screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Menu Basic Features Scan Options Send Options Others Resolution Original Type Lighter/Darker Address Book Standard Text Fine Text &...

  • Page 105

    7.1 Making a Telephone Call Dial the telephone number. To disconnect the line, select the Exit (Line Cut) button. Press Start to start receiving. Memory :100% [ Fax No. ] On-hook Exit (Line Cut) Alphanumeric Shift Symbol Use the numeric keypad, Address Number or one-touch buttons. You cannot use the Address Book. You cannot send tones during a telephone call whether the handset is on or off hook.

  • Page 106: Receiving A Telephone Call

    Receiving a Telephone Call This section describes how to answer incoming voice calls using an external telephone. The machine is factory-set to enter the facsimile mode immediately after detecting an incoming call, so that the tele- phone does not ring. The number of rings (Auto Switch Time) can be changed in the System Administration Mode. For details on how to change this default value, see “9.8.7 Fax Control”...

  • Page 107: Table Of Contents

    Using Additional Features Transmitting Two sided Originals (2 Sided Originals)....... 84 Specifying Document Size for Transmission (Scan Size)....87 Scanning Documents in Various Sizes (Mixed Size Originals) ..90 Scanning Documents at a Specified Size/Ratio (Reduce/Enlarge) . 93 Transmitting Facing Pages on Separate Sheets (Bound Originals) . 95 Merging Several Pages Onto One Sheet (Multiple Up)....

  • Page 108: Transmitting Two Sided Originals (2 Sided Originals)

    Transmitting Two sided Originals (2 Sided Originals) You can use the document feeder to automatically scan and transmit two sided originals. Basic 2 Sided Originals Document Stored image The first page The second page 2 Sided Originals in various sizes (using Mixed Size Originals) At transmission Stored image 2 Sided Originals by merging pages (using Multi-Up)

  • Page 109

    8.1 Transmitting Two sided Originals (2 Sided Originals) Procedure Load documents. “2.2 Loading Documents” (P. 14) Display the Fax screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Basic Features Scan Options Send Options Menu Others Resolution Original Type...

  • Page 110

    8.1 Transmitting Two sided Originals (2 Sided Originals) Select Flip on Long-Edge or Flip on Short-Edge at Originals for the document to be transmitted. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient Cancel Save 2 Sided Originals Originals 1 Sided Flip on Long-Edge...

  • Page 111: Specifying Document Size For Transmission (scan Size)

    Specifying Document Size for Transmission (Scan Size) You can specify the document size of documents you transmit. Specify document size when you wish the document to be sent in a size different from the loaded document. When a doc- ument size is specified, it is scanned at the specified size regardless of the size of the loaded document.

  • Page 112: Specifying Document Size For Transmission (scan Size)

    8.2 Specifying Document Size for Transmission (Scan Size) Procedure Load documents. “2.2 Loading Documents” (P. 14) Display the Fax screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Menu Basic Features Scan Options Send Options Others Resolution Original Type...

  • Page 113

    8.2 Specifying Document Size for Transmission (Scan Size) Dial a remote party, then press Start . Scanning and transmission begins. For details on how to dial a number, see “3.4 Dialing” (P. 27). For details on how to confirm and cancel the transmission of a document, see “Chapter 5 Confirm- ing and Canceling a Communication”...

  • Page 114: Scanning Documents In Various Sizes (mixed Size Originals)

    Scanning Documents in Various Sizes (Mixed Size Originals) The document feeder can scan documents in various sizes at one time. Document in different sizes Detects and scans each document size The Mixed Size Originals default value can be changed in the System Administration Mode. For details on how to change this default value, see “9.8.6 Feature Defaults”...

  • Page 115

    8.3 Scanning Documents in Various Sizes (Mixed Size Originals) Display the Fax screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Menu Basic Features Scan Options Send Options Others Resolution Original Type Lighter/Darker Address Book Standard Text Fine...

  • Page 116

    8.3 Scanning Documents in Various Sizes (Mixed Size Originals) Select On . Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient Mixed Size Originals Cancel Save Select On for this feature when copying originals of different sizes using the Document Feeder. Select Save .

  • Page 117: Scanning Documents At A Specified Size/ratio (reduce/enlarge)

    Scanning Documents at a Speci- fied Size/Ratio (Reduce/Enlarge) This feature enlarges or reduces a scanned document to a specified ratio prior to transmis- sion. Specify scan size options as described below. R/E Presets Allows you to select one of 9 preset ratios (100%, Auto%, 50%, 70%, 81%, 86%, 115%, 122% and 141%). Auto % scans at the same ratio as the original and reduces it to accommodate the requirements of the remote terminal.

  • Page 118

    8.4 Scanning Documents at a Specified Size/Ratio (Reduce/Enlarge) Select the desired scanning ratio. IUsing Preset % Select Preset % to specify the desired scanning ratio. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient Cancel Save Reduce/Enlarge (50-400) A3 ->...

  • Page 119: Transmitting Facing Pages On Separate Sheets (bound Originals)

    Transmitting Facing Pages on Separate Sheets (Bound Originals) You can transmit the left and right pages of a bound document on separate sheets. Document Stored image You cannot select the Bound Originals feature when documents are loaded in the document feeder. A document of non-standard size or undetectable size may not be divided exactly in 2half.

  • Page 120

    8.5 Transmitting Facing Pages on Separate Sheets (Bound Originals) You can select from among Left Page then Right, Right Page then Left and , Top Page then Bottom . Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient Bound Originals Cancel...

  • Page 121: Merging Several Pages Onto One Sheet (multiple Up)

    Merging Several Pages Onto One Sheet (Multiple Up) You can merge several pages onto one sheet for transmitting when using the document feeder. Regardless of document length, images on the documents are stored in memory in the order they were scanned. The following figure shows how two documents are stored in memory.

  • Page 122: Merging Several Pages Onto One Sheet (multiple Up)

    8.6 Merging Several Pages Onto One Sheet (Multiple Up) Display the Fax screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Menu Basic Features Scan Options Send Options Others Resolution Original Type Lighter/Darker Address Book Standard Text Fine...

  • Page 123

    8.6 Merging Several Pages Onto One Sheet (Multiple Up) Select Save . Dial a remote party, then press Start . Scanning and transmission begins. For details on how to dial a number, see “3.4 Dialing” (P. 27). For details on how to confirm and cancel the transmission of a document, see “Chapter 5 Confirm- ing and Canceling a Communication”...

  • Page 124: Executing An Urgent Job (priority Send), Executing An Urgent Job (priority Send)

    Executing an Urgent Job (Priority Send) You can transmit or poll documents prior to stored documents, if required. If the Priority Send feature is selected during transmission, it will be performed after transmission. This function can be combined with Delayed Start. Then Priority Send is performed at the set time. In redial mode, it will be resent preferentially after the programmed redial interval.

  • Page 125

    8.7 Executing an Urgent Job (Priority Send) Set Priority Send to On . Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient Priority Send/Delayed Start Cancel Save Priority Send Delayed Start Select Save . Dial a remote party, then press Start. Scanning and transmission begins.

  • Page 126: Transmitting Documents At A Programmed Time (delayed Start)

    Transmitting Documents at a Pro- grammed Time (Delayed Start) You can transmit documents at a programmed time. Use the Delayed Start feature to send documents during hours of the lowest telephone rates, such as evenings and weekends. You can set a time within 24 hours in 1 minute increments, but dates cannot be entered. The Delayed Start can be individually set for each Address Number.

  • Page 127

    8.8 Transmitting Documents at a Programmed Time (Delayed Start) Set Delayed Start to On . Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient Priority Send/Delayed Start Cancel Save Priority Send Delayed Start Start Time is indicated on the right side of the screen. Select Start Time .

  • Page 128

    8.8 Transmitting Documents at a Programmed Time (Delayed Start) Dial a remote party, then press Start. Scanning and transmission begins. When pressing the Start button after the specified time, the stored document will be transmitted at the specified time the next day. For details on how to dial a number, see “3.4 Dialing”...

  • Page 129: Transmitting Documents With Brief Information (send Header)

    Transmitting Documents With Brief Information (Send Header) Send Header means that the machine automatically adds start of transmission, sender name, recipient, G3 ID and number of pages on the documents transmitted. This enables the receiver to confirm when and from whom the fax was sent. Number of Start time Company loge...

  • Page 130: Transmitting Documents With Brief Information (send Header)

    8.9 Transmitting Documents With Brief Information (Send Header) Select Send Header in the Send Options screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Basic Features Scan Options Send Options Menu Others Priority Send/ Communication Mode Delayed Start Send Header G3 Auto...

  • Page 131: Transmitting Documents With A Cover Page (cover Note)

    8.10 Transmitting Documents With a Cover Page (Cover Note) The machine provides a Cover Note that is printed at the remote machine before printing the transmitted documents. It includes remote name, comment, sender name, fax number of this machine, the number of transmitted pages, date, and note.

  • Page 132

    8.10 Transmitting Documents With a Cover Page (Cover Note) Display the Fax screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Menu Basic Features Scan Options Send Options Others Resolution Original Type Lighter/Darker Address Book Standard Text Fine...

  • Page 133

    8.10 Transmitting Documents With a Cover Page (Cover Note) Select Recipient’s Comment . Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient Cover Note - Comment Cancel Save The following comments are added to the top of the cover note. Recipient’s Comment Fax Cover Note...

  • Page 134: Remote Copy (recipient Print Sets)

    8.11 Remote Copy (Recipi- ent Print Sets) This function allows you to transmit documents and print multiple copies of the document at the remote machine. For details on which machines are provided with the recipient print sets function, see “Appendix E Models Provid- ing Relay Broadcast and Recipient Print Set Function”...

  • Page 135

    8.11 Remote Copy (Recipient Print Sets) Select or use the numeric keypad to specify number of print sets. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient Recipient Print Sets Cancel Save (2-99) Sets 1 Set Multiple Sets Setting in the range 2 to 99 can be made in one account increments.

  • Page 136: Preparing To Be Polled (store For Polling), Store The Document To Be Polled

    8.12 Preparing to Be Polled (Store for Polling) You can store documents in a polling box to allow a remote machine to poll your machine. This process is known as Store for Polling. The machine can be automatically set to delete polled documents after transmission. For details on setting this default value, see “9.8.7 Fax Control”...

  • Page 137: Checking Documents To Be Polled

    8.12 Preparing to Be Polled (Store for Polling) Select Store for Polling in the On-Hook/Others screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Basic Features Scan Options Send Options Menu Others Remote Mailbox Store for Polling Polling On-hook F Code...

  • Page 138: Preparing To Be Polled (store For Polling)

    8.12 Preparing to Be Polled (Store for Polling) Select Store for Polling in the On-Hook/Others screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Basic Features Scan Options Send Options Menu Others Remote Mailbox Store for Polling Polling On-hook F Code...

  • Page 139

    8.12 Preparing to Be Polled (Store for Polling) IWhen printing a document Select a document to be printed and select Print . Select the button to display the previous screen and select the button to display the next screen. When the Select All button is selected, all documents in the public Mailbox are selected. You can select either one document or all documents.

  • Page 140: Retrieving A Document From Remote Machine(s) (polling)

    8.13 Retrieving a Document From Remote Machine(s) (Polling) Polling is a function that allows your machine to retrieve a document stored on remote termi- nal. You will be billed for the transmission fee. You can also poll several machines. This process is known as Multi-Polling. This function is available when using the Facsimile Service.

  • Page 141

    8.13 Retrieving a Document From Remote Machine(s) (Polling) Select Polling in the On-Hook/Others screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Basic Features Scan Options Send Options Menu Others Remote Mailbox Store for Polling Polling On-hook F Code...

  • Page 142: Using The Mailbox Feature (remote Mailbox/retrieve From Mailbox)

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) The machine can send/receive a confidential document through mailboxes on your machine and the remote machines. There are the following Remote Mailbox features: Receive in Mailbox Private Mailbox Send to Mailbox Retrieve from Mailbox Send to Mailbox Allows your machine to store a document in the mailbox of a remote fax terminal...

  • Page 143: Send To Mailbox (fax Signal Method), Send To Mailbox (fax Signal Method)

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) There are two methods for the Send to Mailbox and Retrieve from Mailbox operations: Fax signal method Unique signal method only for machines that have the Remote Mailbox feature. The G3 mode is available. DTMF method G3 facsimiles that allow Manual Send or Manual Receive provide the Remote Mailbox and Retrieve from Mailbox features.

  • Page 144

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) Display the Fax screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Menu Basic Features Scan Options Send Options Others Resolution Original Type Lighter/Darker Address Book Standard Text Fine...

  • Page 145: Send To Mailbox (dtmf Method), Send To Mailbox (dtmf Method)

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) Use the numeric keypad to enter the Password and select Next . If a password has not been programmed, you do not need to use one. Then select the Next button with- out entering a password.

  • Page 146: Send To Mailbox (f Code Method), Send To Mailbox (f Code Method)

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) You can transmit to any machine that supports our DTMF system. The above dialing format can be registered in Address Number to enable dialing using an Address Number. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P.

  • Page 147

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) F Code (sub-address) : 0 (Display F Code transmission) and the mail box number of this machine. Password (when necessary) : Password of the mailbox number of this machine. When transmitting to mailboxes on this kind of machine, we recommend using the fax signal method. Procedure Load documents See “2.2 Loading Documents”...

  • Page 148

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) Enter the F Code with the numeric keypad, and select Next. Memory :100% Next Use the Numeric Keypad to enter the F Code. Recipient F Code Cancel Save F Code 21100200201202203 Password Next Example: F Code: 0123 (when the mailbox number is 123)

  • Page 149: Receive In Mailbox, Retrieve From Mailbox (fax Signal Method)

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 8.14.4 Receive in Mailbox Documents received using Receive in Mailbox are stored in the mailbox. When a document is received in a mailbox, the Job in Memory indicator lights and a Mailbox Documents Report is printed. The Mailbox Documents Report includes the mailbox number and name.

  • Page 150

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) Procedure Display the Fax screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Menu Basic Features Scan Options Send Options Others Resolution Original Type Lighter/Darker Address Book Standard Text Fine...

  • Page 151

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) Select On . Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient Remote Mailbox Cancel Save Enter the Remote Mailbox Number of the other party using the numeric keypad and select Next .

  • Page 152: Retrieve From Mailbox (dtmf Method), Retrieve From Mailbox (dtmf Method)

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 8.14.6 Retrieve From Mailbox (DTMF Method) For Retrieve from Mailbox, the password and the mailbox number for the remote machine are required. You cannot retrieve documents from multiple mailboxes by one polling. There are two methods of polling from mailbox by DTMP as follows: Polling from mailbox automatically The dialing format is as follows.

  • Page 153

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) Select Keyboard to display the keyboard on the touch panel and enter the following format. Telephone number of Mailbox number of remote machine Password for mailbox of remote machine remote machine Use the keyboard on the touch panel display to enter symbols like “!”...

  • Page 154: Retrieve From Mailbox (f Code Method), Retrieve From Mailbox (f Code Method)

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 8.14.7 Retrieve From mailbox (F Code Method) When the other party's mailbox has been set, you can retrieve items from the mailbox by setting the F Code (sub-address) and the necessary passwords. When this machine retrieves items from the mailbox, check the F Code (sub- address) and the password in advance.

  • Page 155

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) Select On. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient F Code Cancel Save Enter the F Code with the numeric keypad, and select Next. Memory :100% Next Use the Numeric Keypad to enter the F Code.

  • Page 156: Private Mailbox

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) Select Polling on the On-Hook/Others screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Basic Features Scan Options Send Options Menu Others Remote Mailbox Store for Polling Polling On-hook F Code...

  • Page 157

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) Display the Fax screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Menu Basic Features Scan Options Send Options Others Resolution Original Type Lighter/Darker Address Book Standard Text Fine...

  • Page 158

    8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) Select the Private Mailbox to store the polling documents. Select the button to display the previous screen and select the button to display the next screen. You can directly access a Private Mailbox by entering a three-digit mailbox number in the Go to from the numeric keypad.

  • Page 159: Sorting Received Documents Into Mailbox (box Selector), Sorting By Incoming Line

    8.15 Sorting Received Documents Into Mailbox (Box Selector) Received documents can be sorted and stored in specified Mailboxes according to the tele- phone number of the person who transmitted them (Sender’s telephone number) or the line on which they were received. To use the Box Selector function, you must register a method for sorting documents into Mailboxes and then activate the Box Selector function.

  • Page 160: Checking/printing/deleting Documents In Mailbox

    8.16 Checking/Printing/Delet- ing Documents in Mailbox Documents stored in Mailboxes or Polling Boxes on this machine can be checked, printed and deleted. You can set the machine to automatically print out documents stored in Mailboxes. For details on how to make this setting, see “9.6 Creating a Mailbox”...

  • Page 161

    8.16 Checking/Printing/Deleting Documents in Mailbox If a password entry screen appears, enter the password and select the Confirm button. Select Document List . Mailbox Close Go to HID2 (Not in Use) (001 - 200) (Not in Use) (Not in Use) (Not in Use) (Not in Use) Document List...

  • Page 162

    8.16 Checking/Printing/Deleting Documents in Mailbox Check screen information and select Yes . Select the No button to return to step 1. Close Mailbox 001 Documents will be deleted after printing. Do you still want to print? IWhen deleting a document Select a document to be deleted and select Delete .

  • Page 163: Transmitting With F Code (f Code Transmitting), About F Code And Passwords

    8.17 Transmitting with F Code (F Code Transmitting) Transmitting with F Code, the use of sub-addresses was standardized in T.30 (a transmission regulation) created by ITU-T, the transmission procedure set by a telecommunication advisory committee. Various functions can be used with other companies that use F Code through transmission between equipment with the F Code function.

  • Page 164

    8.17 Transmitting with F Code (F Code Transmitting) IReceive in Mailbox You can receive documents in this machine's mailbox from other parties by set- ting the F Code and necessary passwords. For details about receiving to the mailbox, see “8.14.4 Receive in Mailbox” (P. 125) IRetrieve from Mailbox You can retrieve documents from a mailbox by setting the F Code and the nec- essary passwords when the other party's mailbox is set.

  • Page 165: Overview Of System Administration Mode (fax Functions)

    Setting up System Administration Mode (Fax Functions) Overview of System Administration Mode (Fax Functions).... 142 Entering Local Terminal Information ..........145 9.2.1 How to Enter and Change ..........146 Setting an Address Number............150 9.3.1 Entry Method ..............153 9.3.2 Changing/Deleting Entered Address Numbers....

  • Page 166

    Overview of System Adminis- tration Mode (Fax Functions) The System Administration Mode is used for changing machine default values, image qual- ity and machine status. Fax functions are set, entered or changed using the System Settings button and the Setup Menu button in the System Settings screen while in the System Administration Mode.

  • Page 167: System Settings

    9.1 Overview of System Administration Mode (Fax Functions) The items for the fax functions that can be set are listed below. System Settings ISystem settings consist of the following settings: Audio Tones, Printing Priority and Reports of Common Settings. System Settings Close Common Settings Copy Mode Settings...

  • Page 168: Setup Menu

    9.1 Overview of System Administration Mode (Fax Functions) Item Description Selection Screen Defaults Sets Fax screen settings. “9.8.5 Screen Defaults” (P. 186)” Features Sets the fax feature defaults. “9.8.6 Feature Defaults” Defaults (P. 188) Fax Control Sets fax transmission control. “9.8.7 Fax Control”...

  • Page 169: Entering Local Terminal Information

    Entering Local Terminal Information This section describes how to enter and change local terminal information. The items that can be entered and changed are listed below. Default Item Description value Local Name Program the local machine with the local terminal name. When sending a fax the local name is displayed on the remote Entered machine and recorded in the Activity Report of that machine.

  • Page 170: How To Enter And Change

    9.2 Entering Local Terminal Information 9.2.1 How to Enter and Change Procedure Press Password/System Settings . The System Setting screen or System Administrator - Password Entry screen is displayed. The System Administrator - Password Entry screen is displayed when a System Administrator pass- word has been set.

  • Page 171

    9.2 Entering Local Terminal Information Select the items to register and select Change Settings . Select the button to display the previous screen and select the button to display the next screen. Local Terminal Information Close Items Current Settings 1. Local Name (Not Set) 2.

  • Page 172

    9.2 Entering Local Terminal Information I 2. Company Logo Use the keyboard on the screen and the numeric keypad to enter a sender’s name of up to 30 characters, and select Save. Cancel Save Backspace Space Alphanumeric Shift Symbol I 3. Machine Password Use the keyboard on the screen and the numeric keypad to enter a machine password of up to 20 digits, and select Save.

  • Page 173

    9.2 Entering Local Terminal Information I 6. G3 Line 1 - Line Type Select PSTN and select Save. Cancel Save 6.G3 Line 0 (Extension) - Dial Type PSTN When all settings are completed, select Close repeatedly until the Sys- tem Settings screen is displayed. Select Exit .

  • Page 174: Setting An Address Number

    Setting an Address Num- This section describes how to enter and change Address Number. You can program frequently used facsimile numbers and recipients of the Internet Fax (iFAX) function into Address Numbers. Telephone numbers in Address Number can be searched in the Address Book in the Basic Features screen. Up to 500 Address Number locations can be registered.

  • Page 175

    9.3 Setting an Address Number Default Item Description value Cover Note Determines whether or not a Cover Note is to be attached. When attached, enter a comment under To (Recipient) or From (Sender). Comments must be programmed beforehand. For details on how to enter comments, see “9.5 Setting a Comment”...

  • Page 176

    9.3 Setting an Address Number IItems that can be used in Create/Delete operations using recipients of Internet Fax (iFAX) function Default Item Description value E-mail Address Addresses of up to 128 characters can be entered. Not Set Recipient Name Names of up to 18 characters can be entered. Entered Index Enter a alphanumeric character as an index, a key word that...

  • Page 177: Entry Method

    9.3 Setting an Address Number 9.3.1 Entry Method Fax Number Procedure Press Password/System Settings . The System Settings screen or System Administrator - Password Entry screen is displayed. The System Administrator - Password Entry screen is displayed when a System Administrator pass- word has been set.

  • Page 178

    9.3 Setting an Address Number Select the Address Numbers to enter and select Create/Delete . Select the button to display the previous screen and select the button to display the next screen. You can directly access an Address Number by entering a three-digit Address Number in Go to with the numeric keypad.

  • Page 179

    9.3 Setting an Address Number I 1. Fax Number Use the keyboard on the screen and the numeric keypad to enter a Fax Number of up to 128 digits and select Save. Save Cancel Backspace Space Alphanumeric Shift Symbol Tone(:) I 2.

  • Page 180

    9.3 Setting an Address Number I 6. Communication Mode Select G3 Auto and select Save. 4. Communication Mode Cancel Save G3 Auto F4800 I 7. Resolution Select Panel, Standard, Fine, Super-fine (400dpi) and Super-fine (600dpi) and select Save. 6.Resolution Cancel Save Panel Super-fine...

  • Page 181

    9.3 Setting an Address Number Select Recipient’s Comment . 8.Cover Note - Comment Cancel Save The following comments are added to the top of the cover note. Recipient's Comment Fax Cover Note (Off) ( Recipient's name in Address Book ) Sender's Comment From:...

  • Page 182

    9.3 Setting an Address Number Select On when Delayed Start is to be used. 9.Delayed Start Cancel Save Select AM or PM and enter the Start Time with , then select Save. 9.Delayed Start Cancel Save Start Time (1-12) (00-59) When the 24-hour clock is used the AM button and the PM button are not displayed.

  • Page 183

    9.3 Setting an Address Number Enter the three-digit box number of Remote Mailbox Number using the numeric keypad and select Next . 10.Remote Mailbox Cancel Save Remote Mailbox Number (Example:001,010,100) Password Next is displayed to the left of the Password. If required, enter the Password using the numeric keypad and select Next.

  • Page 184

    9.3 Setting an Address Number Enter the F Code with the numeric keypad, and select Next. 12. F Code Cancel Save F Code 21100200201202203 Password Next Example: F Code: 0123 (when the mailbox number is 123) On the left side of Password, is displayed.

  • Page 185

    9.3 Setting an Address Number Enter the two-digit number for the Relay Station ID using the numeric keypad and select Enter/Change Recipients . 11.Relay Broadcast Cancel Save Relay Station ID Enter/Change Recipients (01-99) (Not Set) The Relay Station ID is the Address Number of the initiating station (your machine) that is registered at the remote machine.

  • Page 186

    9.3 Setting an Address Number Select Close . The machine is restarted and the screen displayed prior to operations appears. Recipient of the Internet Fax (iFAX) Procedure Press Password/System Settings. The System Settings screen or the System Administrator - Password Entry screen is displayed. The System Administrator - Password Entry screen is displayed when a System Administrator pass- word has been set.

  • Page 187

    9.3 Setting an Address Number Select the Address Number to enter and select Create/Delete. Select the button to display the previous screen and select the button to display the next screen. You can directly select an Address Number by entering a three-digit Address Number in Go to using the numeric keypad.

  • Page 188

    9.3 Setting an Address Number I 2. Recipient Name Use the keyboard on the screen and the numeric keypad to enter a Recipient Name of up to 18 characters and select Save. Cancel Save Backspace Space Alphanumeric Shift Symbol I 3. Index Use the keyboard on the screen and the numeric keypad to enter one character and select Save.

  • Page 189

    9.3 Setting an Address Number I 6. Maximum Image Size Select A3, A4 or B4 and select Save. 6.Maximum Image Size Cancel Save I 7. iFAX Profile Select TIFF-S, TIFF-F or TIFF-J and select Save. Cancel Save 7.iFAX Profile TIFF-S TIFF-S is a standard format for Internet fax(iFax).

  • Page 190

    9.3 Setting an Address Number 9.3.2 Changing/Deleting Entered Address Numbers The following example uses fax numbers registered in Address Numbers. The same procedure is also used for Address Numbers storing mail addresses. Procedure Press Password/System Settings . The System Settings screen or System Administrator - Password Entry screen is displayed. The System Administrator - Password Entry screen is displayed when a System Administrator pass- word has been set.

  • Page 191

    9.3 Setting an Address Number Select the Address Numbers to change or delete and select Create/ Delete . Select the button to display the previous screen and select the button to display the next screen. You can directly access an Address Number by entering a three-digit Address Number in Go to using the numeric keypad.

  • Page 192

    9.3 Setting an Address Number IDeleting all entered items Select Reset All Settings . Address Number 001- Create/Delete (iFax) Close Items Current Settings 1.E-mail Address ( (Not Set) Reset All 2.Recipient Name (Address Not Enterd) Settings 3.Index (Address Not Enterd) 4.Communication Mode (Address Not Enterd) Change...

  • Page 193: Setting A Group Dial

    Setting a Group Dial Up to 50 destinations can be entered as a Group Send for Broadcast Send. You must program the Address Numbers beforehand. One group dial number can contain up to 20 Address Numbers. The wildcard “ ∗ ” can be used. For details on how to enter Address Numbers, see “9.3 Setting an Address Number”...

  • Page 194

    9.4 Setting a Group Dial Select the Group numbers to enter and select Create/Delete . Select the button to display the previous screen and select the button to display the next screen. Group Send Close Group(Total) Address Number #01 (0) (Not in Use) #02 (0) (Not in Use)

  • Page 195: Setting A Comment

    Setting a Comment You can enter comments for use on a Cover Note. Up to 50 comments each containing a total of 18 characters can be entered. Procedure Press Password/System Settings . The System Settings screen or System Administrator - Password Entry screen is displayed. The System Administrator - Password Entry screen is displayed when a System Administrator pass- word has been set.

  • Page 196

    9.5 Setting a Comment Select the number of the Comment to enter and select Create/Delete . Select the button to display the previous screen and select the button to display the next screen. Close Comment No. Comment (Not in Use) (Not in Use) (Not in Use) 1/10...

  • Page 197: Creating A Mailbox

    Creating a Mailbox A mailbox must be created before you can use Remote Mailbox or sort received documents into mailboxes. Documents of the Mailbox Fax Receive or Private Polling are stored in the Mailbox. This is convenient for differentiating between received documents and documents to be transmitted (Private Polling).

  • Page 198

    9.6 Creating a Mailbox The System Administrator - Password Entry screen is displayed when a System Administrator pass- word has been set. If a password has not been set, press the Password/System Settings button to display the System Settings screen. If the System Administrator - Password Entry screen is displayed, enter the password.

  • Page 199

    9.6 Creating a Mailbox The New Mailbox-Assign Password screen is displayed. New Mailbox-Assign Password Cancel Save Password Do not enter a Password when a Mailbox for forwarding mail is to be registered. Enter a Password. IWhen a Password is to be entered. Select On and use the numeric keypad to enter a Password of up to 20 digits and select Save.

  • Page 200

    9.6 Creating a Mailbox I 1. Mailbox Name Determines the name used for a Mailbox. Up to 10 characters can be used in the name. Cancel Save Backspace Space Alphanumeric Shift Symbol For details on how to enter characters, see “1.5 Entering Text” (P. 8). I 3.

  • Page 201

    9.6 Creating a Mailbox If a Local Terminal is set for the Forward recipient Using the Mailbox Options, documents are stored in the same box and an infinite loop may be generated depending on the setup of the Box Selector function among others.

  • Page 202: Programming Sort To Mailbox (box Selector Entry), Documents Sorted By Incoming Line

    Programming Sort to Mailbox (Box Selector Entry) This section describes how to set the sorting method of the Box Selector function that sorts received documents into specified Mailboxes. Sorting can be performed by incoming line. For details on the sorting function, see “8.15 Sorting Received Documents Into Mailbox (Box Selector)” (P. 135). 9.7.1 Documents Sorted by Incoming Line When sorting by incoming line is specified, received documents are stored in...

  • Page 203

    9.7 Programming Sort to Mailbox (Box Selector Entry) Select Fax Mode Settings . Close System Settings Common Settings Copy Mode Settings Network Settings Print Mode Settings Scan Mode Settings Fax Mode Settings The Fax Mode Settings screen is displayed. Select Output Destination/File Destination. Close Fax Mode Settings Screen Defaults...

  • Page 204: Numeric Keypad

    9.7 Programming Sort to Mailbox (Box Selector Entry) Select On . 1.Line 0 (Extension) - File Destination Cancel Save Enter the three-digit Mailbox Number for storing documents using the numeric keypad. 1.Line 0 (Extension) - File Destination Cancel Save Mailbox Number Select Save .

  • Page 205: Other Items, Setup Method

    Other Items This section describes the following settings that can be set using the System Settings but- ton in the System Administration Mode. Common Settings Audio Tones Printing Priority Reports Fax Mode Settings Screen Defaults Feature Defaults Fax Control Output Destination-Line Setup of Output Destination/File Destination Reduce/Enlarge Presets Scan Size Defaults For details on Local Terminal Information, see “9.2 Entering Local Terminal Information”...

  • Page 206: Audio Tones

    9.8 Other Items Select System Settings . Close System Settings System Administrator System Settings Setup Menu Password Auditron Administration The System Settings screen is displayed. Select the buttons on the screen repeatedly until the item to set appears. Close System Settings Common Settings Copy Mode Settings Network Settings...

  • Page 207: Printing Priority

    9.8 Other Items 9. Line Monitor Volume Determines whether the telephone line tone sounds from the speaker of the machine itself until a tele- phone call is connected to a remote machine. This is useful when using a facsimile information ser- vice without picking up the handset.

  • Page 208: Reports

    9.8 Other Items Referring to the table below, use the numeric keypad to enter the desired value. Default values 48 is No priority. Setting value Description Take priority Second in order of priority Third in order of priority No priority 9.8.4 Reports Sets the printing of reports.

  • Page 209

    9.8 Other Items 2. Activity Report You can determine whether or not an Activity Report is to be printed out automatically for every 100 transactions. Referring to the table below, use the numeric keypad to enter the desired value. The default values 0 is Off.

  • Page 210: Screen Defaults

    9.8 Other Items 6. Broadcast/Multi-poll Report You can determine whether or not a Broadcast/Multi-Poll Report is to be printed out automatically. Referring to the table below, use the numeric keypad to enter the desired value. The default value 1 is Setting value Description 7.

  • Page 211

    9.8 Other Items Screen Defaults Close Items Current Settings 1. Fax Screen Default 2. Address Book Default 3.Transmission Screen Change Settgins 1. Fax Screen Default This function determines whether the Basic Features screen or the Address Book is to be displayed when the Fax screen appears.

  • Page 212: Feature Defaults

    9.8 Other Items 9.8.6 Feature Defaults This function sets the fax feature defaults. The machine returns to the default values set here when the power is turned on, the machine returns from the Power Saver mode or when the Clear All button is pressed. It is a good idea to customize frequently used functions to save operating time.

  • Page 213

    9.8 Other Items 2. Original Type This function allows you to set the default value for Original Type in the Basic Features screen. Referring to the table below, use the numeric keypad to enter the desired value. The default value 0 is Text.

  • Page 214

    9.8 Other Items 5. Communication Mode This function allows you to set the default values for the Communication Mode in the Send Options screen. Referring to the table below, use the numeric keypad to enter the desired value. The default value 2 is G3 Auto.

  • Page 215

    9.8 Other Items 8. iFAX Profile This item is displayed when the Internet Fax (iFAX) function is used. The default value of the iFAX Profile can be set in the On-Hook/Others screen. Use the numeric keypad to enter values as shown in the table below. The default value 0 is TIFF-S. For details on iFAX Profile, see “13.3.2 Settings That are Configurable During an Outgoing iFax Transmis- sion”...

  • Page 216: Fax Control

    9.8 Other Items 9.8.7 Fax Control This function determines fax transmission control. The following settings can be made using the Fax Control settings. Fax Control Close Items Current Settings 1. Activation of Line 0 (Ext.) 2. Send Header - Polling 3.

  • Page 217

    9.8 Other Items 2. Send Header-Polling This function determines whether or not the Send Header is to be added to a Document for Public Polling. Referring to the table below, use the numeric keypad to enter the desired value. The default value 1 is For details on Store for Polling, see “8.12 Preparing to Be Polled (Store for Polling)”...

  • Page 218

    9.8 Other Items 6. Redial Attempt When the line is busy, the machine can redial automatically. Sets the number of redialing attempts. Referring to the table below, use the numeric keypad to enter the desired value. The default value varies depending on the country. To use this item, it must be set by an engineer.

  • Page 219

    9.8 Other Items 10. Auto Switch Time This function sets how many times the machine rings for incoming before fax communication is started. When an incoming call is from a telephone, pick up the handset or external telephone (option) within the set time to speak with the remote party. If you hear a facsimile tone, press the Manual Receive button.

  • Page 220

    9.8 Other Items 13. Auto Reduce on Receipt If the document length exceeds the length of the loaded paper but is within the value set in the Border Limit feature, the machine reduces and reproduces an image onto a single page. We recommend set- ting this feature with the Boarder Limit feature.

  • Page 221

    9.8 Other Items 16. 2 Sided Printing This function allows the machine to print received documents (included iFAX received document) or reports onto both sides of a sheet. This is effective in saving paper. Referring to the table below, use the numeric keypad to enter the desired value. The default value 0 is Off. Some data may not permit you to print on both sides of a sheet even when this function is set to On.

  • Page 222

    9.8 Other Items 20. Selector - Line Setup This function determines whether or not Selector - Line Setup is to be used. Referring to the table below, use the numeric keypad to enter the desired value. The default value 0 is Off.

  • Page 223: Output Destination-line Setup

    9.8 Other Items 9.8.8 Output Destination-Line Setup When the output module option is installed, it is possible to set output destination by incoming line, mail (Internet Fax (iFAX) received document and received mail document) and mailbox print doc. This item is not indicated unless an output module option is installed. The following settings can be made using the Output Destination-Line Setup set- tings.

  • Page 224: Reduce/enlarge Presets

    9.8 Other Items 9.8.9 Reduce/Enlarge Presets Select the ratio displayed in Preset % in Reduce/Enlarge in the Scan Options screen. You can assign any ratio to the seven buttons other than the button100% button and the Auto % button. Set the most frequently used ratios to save time. For details on Reduce/Enlarge, see “8.4 Scanning Documents at a Specified Size/Ratio (Reduce/ Enlarge)”...

  • Page 225: Setting Scan Size Defaults

    9.8 Other Items 9.8.10 Setting Scan Size Defaults This function selects the size displayed in Scan Size in the Scan Options screen. You can assign any scan size to the 11 buttons other than the Auto Size Detect but- ton. For details on Scan Size, see “8.2 Specifying Document Size for Transmission (Scan Size)”...

  • Page 226

    9.8 Other Items...

  • Page 227

    Reports/Lists 10.1 Report/List Types ................204 10.2 Printing Reports and Lists.............. 206 10.2.1 Guide Print Operation ............. 206 10.2.2 Printing Reports and Lists Automatically ......207 10.2.3 Printing a Transmission Report........208 10.3 Extended Features Settings List ............ 210 10.4 Address Book................. 211 10.5 Comment List.................

  • Page 228: Report/list Types

    10.1 Report/List Types The machine prints the following reports and lists that provide information about the status of communication or settings. This section describes reports and lists for the fax feature. Reports/Lists Description When printed Extended Features Status of fax and scanner Manually when speci- “10.3 Extended Fea- Settings List...

  • Page 229

    10.1 Report/List Types Reports/Lists Description When printed Domain List State of domains allowed Manually when speci- “13.5 Report/List” to receive transmissions fied. (P. 290) registered by the Internet Fax (iFAX) function. Settings List Machine hardware config- Manually when speci- — uration, network informa- fied.

  • Page 230: Printing Reports And Lists, Guide Print Operation

    10.2 Printing Reports and Lists This section describes methods for manually printing reports and lists. For details on reports and lists that are automatically printed, see “10.2.2 Printing Reports and Lists Automati- cally” (P. 207). Reports and lists that are manually printed are listed below. For details on how to print reports, using the Job Status button and the Fax Mode Settings button in the Print Report/ List screen.

  • Page 231: Printing Reports And Lists Automatically

    10.2 Printing Reports and Lists Select Print Report/List in the Meter/Print Report screen. The Print Report/List screen is displayed. Select the report or list you wish to enter and press Start. The selected reports and lists are printed. Close Print Report/List Job Status Copy Mode Settings Print Mode Settings...

  • Page 232: Printing A Transmission Report

    10.2 Printing Reports and Lists 10.2.3 Printing a Transmission Report Use the following procedure to print a Transmission Report when a transmission is completed normally. When a transmission does not end normally and a Transmission Report is set to On, a “Fail to send: Pass this report to the sender.”...

  • Page 233

    10.2 Printing Reports and Lists Select On. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient Transmission Report Cancel Save This feature automatically prints a report after each fax transmission indicating the transmission result Select Save.

  • Page 234: Extended Features Settings List

    10.3 Extended Features Settings List Settings can be confirmed in the Extended Features Settings List. The items that can be checked are listed below. Fax Screen Defaults Fax Features Defaults Fax Control Received Document File Destination Reduce/Enlarge Presets Scan Size Defaults For details on each item, see “9.8 Other Items”...

  • Page 235: Address Book

    10.4 Address Book The Address Book allows you to check Address Number registration, relay station setup and groups. When you specify a range of Address Numbers at printing, the specified numbers in the Address Book (three pages) and the Relay Station List. Each page contains information for 50 Address Numbers.

  • Page 236: Comment List

    10.5 Comment List The Comment List allows you to check the comments used in Cover Notes. This report can be printed manually. For details on how to print, see “10.2.1 Guide Print Operation” (P. 206). For details on Cover Note, see “8.10 Transmitting Documents With a Cover Page (Cover Note)” (P. 107), for details on entering comments, see “9.5 Setting a Comment”...

  • Page 237: Box Selector List

    10.6 Box Selector List You can check the condition of the Mailbox distribution function settings on the Box Selector List. This report can be printed manually. For details on how to print, see “10.2.1 Guide Print Operation” (P. 206). For details on the sorting function, see “8.15 Sorting Received Documents Into Mailbox (Box Selector)” (P. 135). IBox Selector by Line Type Item Description...

  • Page 238: Activity Report

    10.7 Activity Report The Activity Report allows you to check whether documents have been transmitted and received successfully. Remote terminal names and status can be recorded separately for outgoing and incoming. The Activity Report does not include the following information: A redialed transmission or polling operation Documents that were deleted while waiting to be transmitted or redialed System errors or power outages that occurred during transmission...

  • Page 239

    10.7 Activity Report Item Description The serial numbers for transmissions is shown. Doc. Job numbers that the machine automatically assigned to documents when the documents were received. Remote Station Information on recipient to which transmission is made is recorded in the following order of priority. ITransmitting (speed dialing) Recipient Remote terminal name...

  • Page 240

    10.7 Activity Report Item Description Contents The information about the communication is indicated here. See the Note field at the bottom of the report for a list of abbreviations and their definitions. ITransmitting Remote service Redial Mailbox XXX Broadcast/ Multi-Poll Polling Relay Broadcast Relay Broadcast...

  • Page 241: Transmission Report

    10.8 Transmission Report The Transmission Report allows you to confirm documents and transmission results. When a transmission ends successfully, a Transmission Report is printed. If not successful, “Fail to send: Pass this report to the sender” message is printed. This is for all of the regular faxes sent and for Internet Fax (iFAX) transmissions.

  • Page 242

    10.8 Transmission Report Item Description Document Size The size of the first page of documents transmitted is printed on one of the following page sizes: A3S, A4S, B4S, B5S, A4L, B5L, A5S, 11"×17"S, 8.5"×14"S, 8.5"×11"S, 8.5"×11"L Image A reduced image of the first page of documents is printed. Total Pages Scanned The number of document pages is shown.

  • Page 243

    10.8 Transmission Report Item Description Mode The mode used for the communication is shown here. There are three modes; G3, EC and SG3 (Super G3). (This field is blank if a mode other than these was used.) Contents The information about the communication is indicated here. Refer to the Note field at the bottom of the report for a list of abbreviations and their definitions.

  • Page 244

    10.8 Transmission Report IWhen transmitting Internet Fax (iFAX) Item Description Start time The time and date of the transmission are recorded. Recipient Information The recipient information of the other party is recorded. Document No. Job numbers that the machine automatically assigned to documents when the documents were received.

  • Page 245: Broadcast/multi-poll Report

    10.9 Broadcast/Multi-Poll Report Broadcast/Multi-Poll Report allows you to check the communication results of a Broadcast or Multi-Poll operation. It lists information about previous communications such as remote terminal names and sta- tus. Broadcast/Multi-Poll Report is printed when set to print automatically. It cannot be printed manually.

  • Page 246

    10.9 Broadcast/Multi-Poll Report Item Description The serial numbers for transmissions is shown. Doc. Job numbers that the machine automatically assigned to documents when the documents were received. Remote Station Information on recipient to which transmission is made is recorded in the following order of priority. ITransmitting (speed dialing) Recipient Remote terminal name...

  • Page 247

    10.9 Broadcast/Multi-Poll Report Item Description Contents The information about the communication is indicated here. Refer to the Note field at the bottom of the report for a list of abbreviations and their definitions. ITransmitting Remote service Redial Mailbox XXX Broadcast/ Multi-Poll Assignment Polling...

  • Page 248: Relay Broadcast Report

    10.10 Relay Broadcast Report The Relay Broadcast Report allows you to check the Relay Broadcast results. The Relay Broadcast Report is printed when set to print automatically. It cannot be printed manually. When set to print automatically, it is printed automatically after a Relay Broadcast opera- tion.You can also have the report transmitted to the initiating station.

  • Page 249

    10.10 Relay Broadcast Report Item Description Mode The mode used for the communication is shown here. There are three modes; G3, EC and SG3 (Super G3). (This field is blank if a mode other than these was used.) Contents The information about the communication is indicated here. Refer to the Note field at the bottom of the report for a list of abbreviations and their definitions.

  • Page 250: Mailbox Documents Report

    10.11 Mailbox Documents Report The Mailbox Documents Report allows you to check whether or not documents are stored in the mailbox memory. The Mailbox Documents Report is printed automatically. It cannot be printed manually. When set to print automatically, it is automatically printed when documents are stored in the Mailbox.

  • Page 251: Stored Documents List

    10.12 Stored Documents List The Stored Documents List displays a list of uncompleted jobs (documents and polling doc- uments that were not transmitted or received) stored in the Mailbox. This report can be printed manually. For details on how to print, see “10.2.1 Guide Print Operation” (P. 206). IMailbox Size Item Description...

  • Page 252

    10.12 Stored Documents List Item Description Document Information The content and state of documents, the information about the mailbox, and the information about redialing are recorded. These data may be recorded redundantly. Received document ...A received document. Direct fax....A document being received directly transmitted from a PC to a fax.

  • Page 253

    Troubleshooting 11.1 Troubleshooting................230 11.1.1 Problems With Transmission........... 230 11.1.2 Problems With Reception ..........231 11.1.3 Other Problems............... 231 11.2 Error Code List................234...

  • Page 254: Troubleshooting, Problems With Transmission

    11.1 Troubleshooting This section covers problems you may encounter in using the facsimile functions of this machine and offers possible solutions for correcting them. If you experience a malfunction or problem with your machine after consulting the following troubleshooting tables to determine the cause and what measures to take, contact our Cus- tomer Support Center.

  • Page 255: Problems With Reception, Other Problems

    11.1 Troubleshooting 11.1.2 Problems With Reception Items to check Countermeasures “Load paper” message dis- Load paper if the paper tray is empty. played? “Paper jam” message dis- Remove jammed paper if necessary. played? Modular jack connection Connect the modular jack correctly. “1.3 Telephone Line Connectors”...

  • Page 256

    11.1 Troubleshooting Items to Status Countermeasures check The touch Is the Power The machine is in a power save mode. Press the Power panel display Saver button Saver button or any other button to exit this mode. is dark. Is the Bright- Use the Brightness Adjustment Dial to adjust display ness Adjust- brightness.

  • Page 257

    11.1 Troubleshooting Items to Status Countermeasures check received The document Auto Reduce on Receipt and Border Limit can be com- data is split or from the bined on this machine for when documents, like those part of the data sender may be described in the items on the left, are received.

  • Page 258: Error Code List

    11.2 Error Code List This section describes the status code displayed in the Activity Report, other reports and how to perform diagnostics. If the problem persists, contact our Customer Support Center. For details on the Activity Report, see “10.7 Activity Report” (P. 214) and for details on the Transmission Report, see “10.8 Transmission Report”...

  • Page 259

    11.2 Error Code List Error Code Status and countermeasures 020-728, 020-784, Transmission can not be made because the telephone number is not cor- 020-785, 020-796, rect. 083-701 Check the telephone number of the remote machine and transmit again. Customers who use G3 DP (Dial Pulse) should check if the dialed number contains ∗...

  • Page 260

    11.2 Error Code List...

  • Page 261

    Direct Transmission of Faxes From a Computer 12.1 Overview ..................238 12.2 Direct Faxing .................. 239 12.3 Entering Recipient List ..............243 12.3.1 Entering Fax Recipient Information Directly ....243 12.3.2 Importing From Fax Recipient Data ........ 245 12.3.3 Importing From Fax Phonebook Entries ......248 12.4 Registering Address Number From a PC........

  • Page 262: Overview

    12.1 Overview You can facsimile documents created in a computer program directly from your PC in the same way you would print a document. This is known as the direct faxing. To send extremely high resolution A3-sized document (600 × 600 dpi), you need to install the 128MB Memory Kit (option).

  • Page 263: Direct Faxing

    12.2 Direct Faxing This section describes how to directly transmit documents made in a computer application to a fax machine. As in printing, properties displayed during transmission and functions can be adjusted in the property screen of the fax printer icon installed on the computer. On-line Help is used in the same way as the printer driver.

  • Page 264

    12.2 Direct Faxing Select the necessary settings on the Fax and other tabs, and then click OK to close the printer properties dialog box. The Print dialog box is displayed and click OK . The Fax Recipient dialog box appears. Enter the fax recipient to Recipient List.

  • Page 265

    12.2 Direct Faxing IRecipient Info. Click to display the Recipient Information dialog box of the selected recipient. Particulars shown will include those that have been entered when creating the fax recipient like name, company, fax number, telephone number, e-mail address. This button will not be available for fax recipients whose particulars are entered directly on the Fax Recipient dialog box.

  • Page 266

    12.2 Direct Faxing The Fax Job Confirmation dialog box appears. Check that the Recipient Information is correct and then click OK to send the fax job. To cancel the job, click Abort . If you wish to send the fax at a later time, check the check box, Delayed Send, and then enter the required hour and minute at Time.

  • Page 267: Entering Recipient List, Entering Fax Recipient Information Directly

    12.3 Entering Recipient List You can enter fax recipient information to the Recipient List on the Fax Recipient dialog box in the following ways: entering fax recipient information directly importing from fax recipient data importing from fax phonebook entries Fax recipients can be individuals or groups to whom the fax is to be sent. This section describes operating procedures using Windows 98.

  • Page 268

    12.3 Entering Recipient List You can enter up to 30 characters here, including numbers, letters and “-” (which represents pause) for a fax number. Characters that cannot be entered include “[“, ”]”, “{“, ”}”, “|”, “~”, “,” and spaces. All letters entered will be displayed in upper case. When dialing the fax number, the letters will be translated into numbers as follows: →...

  • Page 269: Importing From Fax Recipient Data

    12.3 Entering Recipient List 12.3.2 Importing From Fax Recipient Data Registered recipient data can be imported. Procedure On the Fax Recipient dialog box, click Import To List . The Import Fax Recipient Data dialog box appears. 12 12 From Data Type, select one of the following options and then proceed to the respective step stated for each option: Windows Address Book (WAB) (proceed to step 3) Comma Separated Values (CSV) (proceed to step 4)

  • Page 270

    12.3 Entering Recipient List From the Address Book dialog box, select the required entry (which → must have a fax number) and then click To to enter it to Selected Recipients. Click OK to close the dialog box after all the required entries are in the selected list.

  • Page 271

    12.3 Entering Recipient List When Address Number Data EWS-CSV has been selected for Data Type: Selecting Address Number Data EWS-CSV on the Import Fax Recipi- ent dialog box and clicking OK will display the Import EWS-CSV File dialog box for you to select the CSV file for import. After the CSV file has been opened, the import dialog box will display the Address Number fields of the file as entries for your selection.

  • Page 272: Importing From Fax Phonebook Entries

    12.3 Entering Recipient List 12.3.3 Importing From Fax Phonebook Entries Procedure On the Fax Recipient dialog box, click Look Up Phonebook . The following Fax Phonebook dialog box appears. The list on the left shows registered recipients. If the list is not dis- played, click Open Phonebook to open the recipient list.

  • Page 273: Registering Address Number From A Pc

    12.4 Registering Address Num- ber From a PC If you use Internet Services, you can enter data in Address Number from your computer. The following describes the required procedures. Procedure Start up the computer and the browser. Enter the printer IP address or Host name in the browser address field and press the Enter key.

  • Page 274

    12.4 Registering Address Number From a PC Make the required entries and click Apply New Settings at the bottom of the right frame. The setting is transferred to the machine replacing the old setting.

  • Page 275

    Using the Internet to Send and Receive Faxes 13.1 What is Internet Fax (iFax)? ............252 13.1.1 Overview................. 252 13.1.2 The Differences Between iFax and Facsimile Features .. 259 13.2 Setting the Environment..............261 13.2.1 Before Use ..............261 13.2.2 Environment Setting ............

  • Page 276: What Is Internet Fax (ifax), Overview

    13.1 What is Internet Fax (iFax)? If an Internet Fax (hereinafter referred to as iFax) is installed in the machine, you can send and receive the data that is scanned by the machine as attachments via the Intranet or Inter- net, unlike a facsimile that transmits the data via the telephone line.

  • Page 277

    13.1 What is Internet Fax (iFax)? Characteristics of iFax This section describes forms of transmission utilized by iFax and their character- istics. With the iFax feature, you can send and receive TIFF files as E-mail attachments between the machine and machines equipped with iFax. Besides sending and receiving E-mail, you can also forward fax documents that have been received into the Mailbox as E-mails or send received E-mails to facsimiles as faxes.

  • Page 278

    13.1 What is Internet Fax (iFax)? IReceiving E-mails When an E-mail is received from a machine equipped with iFax, the machine starts printing automatically. No special operation is required to receive E- mails. The TIFF file formats and profiles that can be used for receiving E-mails are as follows: File format: TIFF-FX (RFC2301) Profile: TIFF-S, TIFF-F, TIFF-J, TIFF-C.

  • Page 279

    13.1 What is Internet Fax (iFax)? IForwarding a fax document as an E-mail By setting up the forward function and E-mail addresses in advance, the fax documents which are stored in the Mailbox or which are spooled in the Mailbox by the Box selector function can be forwarded automatically as E-mails.

  • Page 280

    13.1 What is Internet Fax (iFax)? ISending E-mails to a Facsimile Machine By specifying the E-mail addresses in a specified format, the machine on the network can send faxes to facsimile machines that do not support the iFax fea- ture, through an iFax compatible machine (Fax Gateway). This feature sends faxes as E-mails to iFax-installed machines (called fax gate- way) that are connected to the network via the Internet.

  • Page 281

    13.1 What is Internet Fax (iFax)? IOther Characteristics You can register E-mail addresses in the Address Book. If you register the recipients’ E-mail addresses in the Address Book, you need not enter the E-mail addresses each time you send a fax to the recipient. E-mail addresses can be preset with other transmission settings, such as setting the iFax Profile, iFax Send Status and out going E-mail-related settings.

  • Page 282

    13.1 What is Internet Fax (iFax)? IFunctions which cannot be used by the Internet Fax(iFAX) In the function which can be used by the usual fax transmission, the following functions cannot be used by the Internet fax(iFAX) transmission. screen function Send Options Communication Mode Priority Send...

  • Page 283: The Differences Between Ifax And Facsimile Features

    13.1 What is Internet Fax (iFax)? 13.1.2 The Differences Between iFax and Fac- simile Features This section describes the differences between iFax and facsimile features. iFax Can Do the Following for You IReduces transmission cost As iFax transmit the data via Intranet or Internet, the transmission cost can be saved, compared to the usual facsimile transmission.

  • Page 284

    13.1 What is Internet Fax (iFax)? IE-mails can be sent directly from machines equipped with iFax to a computer You can send E-mails from machines equipped with iFax directly to the com- puter. As the E-mail forwarding feature allows you to forward received docu- ments to your computer, you do not have to collect the incoming faxes at the facsimile machine.

  • Page 285: Setting The Environment, Before Use

    13.2 Setting the Environment 13.2.1 Before Use System Requirements The following options are required for this machine. ISystem requirements at the machine The machine is connected to the network and communication through TCP/IP is available. The environment allows the sending and receiving of E-mail. Correspondent Specifications ITU-T Regulations : ITU-T T.37, T.30, F.185 and E.164...

  • Page 286: Environment Setting

    13.2 Setting the Environment 13.2.2 Environment Setting It is necessary to set the items in advance to use the iFax feature. Flow of the Environment Setting Set the environment with the following steps. Set up the IP Address Use the Touch Panel Display or Internet Services and set up the IP address for the machine.

  • Page 287

    13.2 Setting the Environment Setting Information It is necessary to set the following information in order to use the iFax feature in the machine. Confirm with your system administrator regarding this information. IHow to Receive E-mails This machine allows you to select SMTP or POP3 to receive your E-mails. The setting information varies depending on the method selected.

  • Page 288

    Account name: ifax can set any name for the Host name: dcc400 account (on the left side of Domain Name: xerox.com @). Set the address section (on the right side of @), with the combination of the host name and domain name.

  • Page 289

    (on the left side of @) and incoming POP3 mail server name in the address sec- tion (on the right side of @). You can set an alias, such as ifax@xerox.com POP3 server address xxx.xxx.xxx.xxx Set the IP address for incoming mail server.

  • Page 290: Setup The Environment

    13.2 Setting the Environment 13.2.3 Setup the Environment Set the IP address, start the port, set the TCP/IP environment and set the mail environment to use Internet Fax (iFAX). Set up the IP address Set the IP address using the Control Panel or the TCP/IP in Protocol Settings on the Property screen in CenterWare Internet Services.

  • Page 291

    13.2 Setting the Environment Set the TCP/IP environment Set the TCP/IP environment in TCP/IP in Protocol Settings in the Property screen in Internet Services, while referring to the following table. Settings required for the reception Item Description Value protocol SMTP POP3 Host name Set the host name for this...

  • Page 292

    13.2 Setting the Environment Set the E-mail environment in E-mail in Protocol Settings in the Property screen in Internet Services, while referring to the following table. Settings required for the reception Item Description Value protocol SMTP POP3 Receiving pro- Set the method to receive E-ail SMTP* tocol in compliance with the environ-...

  • Page 293: Confirming The Settings

    50 are permitted to be received. domains Domain names are retrieved from their end: If “xerox.com” is registered, xerox.com is permitted abc.xerox.com is permitted xerox is not permitted. : Must set — : No need to set 13.2.4...

  • Page 294: Receiving And Sending E-mails, Sending E-mails

    13.3 Receiving and Sending E-mails This section describes how to send and receive E-mails. 13.3.1 Sending E-mails This section describes the procedure for sending documents scanned by this machine as E-mails to computers or iFax-installed machines. “Ifax Sent” in the Job Status screen, the Transmission Report and the Job History Report of this machine indicate that the document has reached the SMTP server that was set for transmission on this machine.

  • Page 295: One Touch Dialing, 13.3.2 Settings That Are Configurable During An Outgoing Ifax Transmission

    13.3 Receiving and Sending E-mails Configure the features if necessary. Enter recipient's Fax No. Memory :100% Next Address: Recipient On-Hook/ Menu Basic Features Scan Options Send Options Others iFax/Fax Resolution Original Type Lighter/Darker Standard Text Address Book Fine Text & Photo Super-fine(400dpi) Photo Super-fine(600dpi)

  • Page 296

    13.3 Receiving and Sending E-mails Press Start. The original will be scanned and converted in TIFF format, and then sent as an E-mail attachment. See “13.6.1 Problems With Transmission” (P. 291) if you cannot send the E-mail. See “Chapter 5 Confirming and Canceling a Communication” (P. 61) on how to cancel and con- firm the sent documents.

  • Page 297

    13.3 Receiving and Sending E-mails 13.3.2 Settings That are Configurable During an Outgoing iFax Transmission This section describes the settings that are configurable for sending E-mails using the iFax feature. These settings are as follows. Screen Feature Reference Basic Features Resolution “3.1.1 Resolution”...

  • Page 298

    13.3 Receiving and Sending E-mails Setting the Read Status (MDN) / Send Status (DSN) You will receive a notification mail that informs you whether the mail is delivered to the recipient when using Read Status (MDN), the mail is delivered to the mail server of the recipient when using Send Status (DSN).

  • Page 299

    13.3 Receiving and Sending E-mails Select Transmission Report in the Send Options screen. Enter recipient’s Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Basic Features Scan Options Send Options Menu Others Communication Mode Priority Send/ Send Header G3 Auto Delayed Start Priority Send : Off...

  • Page 300

    13.3 Receiving and Sending E-mails Specifying iFax Profile A profile is determined to restrict the attribute information for transmissions between machines equipped with iFax, such as image resolution and paper size. Depending on the iFax features of the recipient, the profiles that can be processed vary. Confirm the profile that can be processed by the recipient’s machine equipped with iFax before specifying the profile.

  • Page 301

    13.3 Receiving and Sending E-mails Procedure Load the original. See “2.2 Loading Documents” (P. 14) Display the Fax screen and select iFax/Fax several times to display iFax in the Recipient section. Enter recipient's Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Menu...

  • Page 302

    13.3 Receiving and Sending E-mails Select the recipient and press Start. The original will be scanned and sent as an E-mail. See “3.4 Dialing” (P. 27) for details on dialing methods. See “Chapter 5 Confirming and Canceling a Communication” (P. 61) for details on how to con- firm and cancel the transmission of a document.

  • Page 303: Receiving E-mails

    E-mail whose mail address specifies the Mailbox, such as BOX123@dcc400.xerox.com are received, however, even if the box command is invalid for the Mailbox that has been set, the entire text will be saved. If domains for receiving E-mails are limited in the Internet Services, you will receive E-mails only from allowed domains.

  • Page 304

    13.3 Receiving and Sending E-mails IE-mails that are split to send When originals scanned by the machine are split according to the setting of the Split Size of Outgoing Mail that is set with the Internet Services, the information indicating the split will be attached. Split E-mails will be treated as separate E- mails.

  • Page 305: Useful Features, Sending E-mails To Mailboxes Using E-mail Addresses

    E-mails. See “9.6 Creating a Mailbox” (P. 173) for details. See “10.11 Mailbox Documents Report” (P. 226) for details on a Mailbox Report. Internet E-mail Stored in the specified Mailbox Machine equipped Machine with iFax (fax gateway) Notice Scans Specifying E-mail address in a specific format Example: BOX123@dcc400.xerox.com...

  • Page 306

    13.4 Useful Features Procedure Load the original. See “2.2 Loading Documents” (P. 14) Display the Fax screen and press iFax/Fax several times to display iFax in the Recipient section. Enter recipient's Fax No. Memory :100% Next [ Fax No. ] Recipient On-Hook/ Menu...

  • Page 307

    • Host name of the receiving machine ..dcc400 • Domain name of the receiving machine ..xerox.com See “13.3.1 Sending E-mails” (P. 270) for details on how to specify an E-mail address. Press Start. The original will be scanned and sent as an E-mail.

  • Page 308: Sending Faxes To Recipients As Relay Centers

    13.4 Useful Features 13.4.2 Sending Faxes to Recipients as Relay Centers By specifying the E-mail addresses in a specific format, the machine on the net- work can send faxes via the G3 mode to facsimile machines that do not support the iFax feature.

  • Page 309

    13.4 Useful Features Using iFax with the Machine Procedure Load the original. See “2.2 Loading Documents” (P. 14) Display the Fax screen and select iFax/Fax several times to display iFax in the Recipient section. Enter recipient's Fax No. Memory :100% Next [ Fax No.

  • Page 310

    • Host name of the receiving machine..dcc400 • Domain name of the receiving machine.. xerox.com Press Start. The original will be scanned and sent as an E-mail. The machine of the recipient will convert the E-mail to a fax and send it to the specified recipient.

  • Page 311: Forwarding A Fax As E-mail From Mailbox

    13.4 Useful Features 13.4.3 Forwarding a Fax as E-mail From Mailbox This section describes the feature to forward faxes that have been received into the mailbox as E-mails automatically. With this feature, fax documents received into a mailbox in the fax signal method (proprietary communication procedure), DTMF method, or fax documents stored in a mailbox with the Box Selector function can be forwarded as E-mails.

  • Page 312

    13.4 Useful Features Forwarding E-mails The machine can receive faxes sent to the mailbox or forward the faxes, which are stored in the mailbox with the Box Selector function, as E-mails to the recipi- ents stored in the mailbox automatically. As the E-mail forward function allows you to forward received documents to your computer, you do not have to collect the incoming faxes at the facsimile machine.

  • Page 313

    13.4 Useful Features IForwarding a received fax in the mailbox as E-mail Register the E-mail address as an Address Number entry in advance. And then, configure the Forward function and the Address Number using the Mail- box options of the mailbox. Mailbox number and Password are required by the sender.

  • Page 314: Report/list

    13.5 Report/List You can check the registering status of the domains that are approved for receiving. This report can be manually printed. See “13.3.3 Receiving E-mails” (P. 279) for details on Approved Domain. See “10.2.1 Guide Print Operation” (P. 206) for details on printing out the report.

  • Page 315: Problems With Transmission, Troubleshooting

    13.6 Troubleshooting This section describes troubles that may occur during an outgoing iFax transmission and their solutions. See “Chapter 11 Troubleshooting” (P. 229) for troubles other than iFax communication. 13.6.1 Problems With Transmission This section describes troubles that may occur during an outgoing iFax transmis- sion and their solutions.

  • Page 316

    13.6 Troubleshooting 13.6.2 Problems With Reception This section describes troubles that may occur while receiving iFax transmission and their solutions. See the following for troubleshooting hints to solve the prob- lems. If you cannot solve the trouble with the following help, contact our Cus- tomer Support Center.

  • Page 317: Precautions And Limitations

    13.7 Precautions and Limita- tions The precautions and limitations of the iFax function are as follows. Precautions when sending E-mails “iFax Sent” in the Job Status screen, the Activity Report and the Job History Report of this machine indicate that the document has reached the SMTP server that was set for transmission on this machine.

  • Page 318

    13.7 Precautions and Limitations Conditions for Broadcast send When multiple recipients are specified for a broadcast session and the transmis- sion conditions are different from those specified with the keyboard input or those registered for the Address Number function, the conditions will be changed as follows.

  • Page 319

    13.7 Precautions and Limitations Preventing Unwanted E-mails There is a feature in iFax that allows you to prevent a third party from sending unwanted mails to your E-mail address. This feature allows you to restrict the address of a sender by specifying the permitted domain using the Internet Ser- vices.

  • Page 320

    13.7 Precautions and Limitations...

  • Page 321: A Specifications, Appendix

    Appendix Specifications................. 298 Glossary..................299...

  • Page 322: Specifications

    Specifications Below are the specifications for the facsimile functions. The specifications and appearance of this product are subject to change without prior notice. Standard model Image memory 2 Gbyte Number of sheets stored in Up to 999 pages for one reception or until hard disk is full memory Number of Address Numbers stored in memory: 500 stations (001 to Address Number...

  • Page 323: B Glossary

    Another name for a mail address. For example, instead of entering the Alias mail address ifax@mb1.abc.xerox.com you can use ifax@xerox.com (alias) to reach the same location. Optional accessories can be purchased and added to a standard model Optional accessory for increased functionality.

  • Page 324

    B Glossary One more sheet is used when the length of the transmitted document exceeds the length of paper installed on the receiving terminal. A margin at the bottom of a received document can be eliminated so that the data can be printed on one page.

  • Page 325

    B Glossary A gateway that connects the Internet with ordinary subscriber lines and Fax gateway transfers mail documents to regular fax machines as fax documents. A protocol controling image resolution, paper size and other attributes when sending or receiving faxes using Internet Fax (iFAX). The profile Profile that can be used vary with the iFAX of the remote terminal.

  • Page 326

    B Glossary...

  • Page 327: Index

    Index E-mail Address ..........Activity report Error code ......................... Address book Extended features settings list .............. Address number ........Audio tones ............Automatic receive ..........Available telephone lines ........Fax control ............Fax gateway ..........Basic features screen Fax mode settings ..........

  • Page 328

    IP address One touch dialing ....................On-hook dialing ............ Original type ............Output destination-line setup ......Job history report ..........Password ............Lighter/darker ............Polling ..............Line 1 ............... POP user name ..........Line 2 ..............POP user password ..........

  • Page 329

    Scanning area ............Scanning line density ........Screen defaults ..........Second relay station ....... Selector entry ............. Send header ............Send options screen ..........Send to mailbox ..........Setup menu ............Simultaneous broadcast send ......SMTP server address ......Speed dialing ............

  • Page 331

    WorkCentre 24 User Guide (Facsimile) July 2003...

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