Oce VL3200x User Manual
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Oce VL3200x User Manual

Oce VL3200x User Manual

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Summary of Contents for Oce VL3200x

  • Page 1 Version 0 USA/CAN...
  • Page 2 1-866-462-4478 (CAN) For faster service, please have your machine model and serial number available before call Model: VL3200x Serial Number: Note: The serial number is on the back of the unit or you can check the serial number by pressing Menu, 8, 1. Press Stop/Exit when finished.

  • Page 3: Checking The Page Counters

    Meter Reading Instructions If your monthly Océ invoices are calculated based on your product usage. You can help ensure accurate billing by providing us with accurate meter reads every month. There are three methods to enter meter readings: 1 If your equipment is networked and your organization has an SMTP mail server, you can set up the product to automatically share the meter information with Océ.
  • Page 4 Océ numbers IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Océ Technical Support In USA: 1-800-243-5556 In Canada: 1-866-462-4478 Internet address Océ USA web site: http://www.oceusa.com...

  • Page 5: Compilation And Publication Notice

    Compilation and Publication Notice Under the supervision of Océ North America Document Printing Systems, this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.

  • Page 6: Table Of Contents

    Table of Contents Section I General General information Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Accessing the Software User’s Guide and Network User’s Guide ......3 Viewing documentation ...................3 Control panel overview ..................6 Status LED indications ..................9 Loading paper and documents Loading paper and print media ................10 Loading paper in the Upper Tray ..............10...
  • Page 7 Security features Secure Function Lock 2.0 ..................32 Setting the password for the administrator ........... 32 Changing the password for the administrator..........33 Setting up the public user mode ..............33 Setting up restricted users................34 Turning Secure Function Lock on/off............. 35 Switching Users.....................
  • Page 8 Receiving a fax Choose the correct Answer Mode ...............50 Using answer modes ...................51 Fax Only ......................51 Fax/Tel......................51 Manual ......................51 External TAM ....................51 Answer Mode settings ..................52 Ring Count.....................52 F/T Ring Time (Fax/Tel mode only)...................52 EXT. Tel. RX....................53 Setting the Print Density ................53 Additional receiving operations................54 Printing a reduced incoming fax ..............54 Duplex (2-sided) printing for Fax mode ............54...
  • Page 9 Storing numbers ....................67 Storing a pause ..................... 67 Storing One Touch dial numbers..............67 Storing Speed Dial numbers................69 Changing One Touch and Speed Dial numbers..........70 Setting up Groups for Broadcasting .............. 70 Dialing access codes and credit card numbers ..........72 Pause ......................
  • Page 10 Section III Copy Making copies How to copy ......................86 Entering copy mode..................86 Making a single copy ..................86 Making multiple copies ..................86 Stop copying ....................86 Copy options (temporary settings)...............87 Enlarging or reducing the image copied ............87 Improving copy quality ...................88 Sorting copies using the ADF ................88 Changing text copy resolution ...............88 Adjusting Contrast and Brightness ..............89 Making N in 1 copies (page layout) ...............90...
  • Page 11 Section VI Appendixes Safety and legal Choosing a location ................... 104 To use the machine safely................. 105 Important safety instructions................ 109 Libtiff Copyright and License ................111 Trademarks......................112 Options Options ......................113 Optional paper tray (6429913)................114 Memory board....................114 Installing extra memory ................
  • Page 12 Menu and features On-screen programming..................164 Menu table ....................164 Memory storage...................164 Menu keys ......................164 How to access the menu mode ..............165 Menu table ......................166 Entering text.......................186 Specifications General ......................188 Print media......................190 Fax........................192 Copy ........................193 Scan........................194 Print ........................195 Interfaces ......................196 Direct Print feature.....................197 Computer requirements ..................198 Consumable items .....................200 Ethernet wired network ..................201...
  • Page 13 Section I General General information Loading paper and documents System Setup Security features...

  • Page 14: General Information

    General information Using the WARNING documentation Warnings tell you what to do to prevent possible personal injury. Thank you for buying a Océ machine! Reading the documentation will help you CAUTION make the most of your machine. Cautions specify procedures you must Symbols and conventions follow or avoid to prevent possible minor injuries.

  • Page 15: Accessing The Software User's Guide And Network User's Guide

    Click the documentation you want to ® Viewing documentation (Windows read: Setup Guide: To view the documentation, from the Start menu, point to Océ, VL3200x from the Setup and software installation program group, and then click instructions. User’s Guides. User's Guide (3 manuals): If you have not installed the software, you can User’s Guide for stand-alone...
  • Page 16 Chapter 1 How to find scanning instructions Viewing documentation (Macintosh) There are several ways you can scan Turn on your Macintosh. documents. You can find the instructions as Insert the Océ CD-ROM labeled follows: Macintosh into your CD-ROM drive. Software User’s Guide: The following window will appear.
  • Page 17 General information How to find scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide: Scanning in Chapter 9 Using ControlCenter2 in Chapter 10 Network Scanning in Chapter 11 Presto! PageManager User’s Guide: The complete Presto! PageManager User’s Guide can be viewed from the Help selection in the Presto! PageManager...

  • Page 18: Control Panel Overview

    Chapter 1 Control panel overview 1 One Touch keys 4 Menu keys: These 20 keys give you instant access to 40 Menu previously stored numbers. Lets you access the Menu to program your Shift settings in this machine. Lets you access One Touch numbers 21 to 40 Clear/Back when held down.
  • Page 19 General information 6 Stop/Exit 9 Mode keys: Stops an operation or exits from a menu. Puts the machine in Fax mode. 7 Start Scan Lets you start sending faxes, making copies or scanning. Puts the machine in Scan mode. (For details about scanning, see the Software 8 Copy keys: User’s Guide.) Duplex...
  • Page 20 Chapter 1 10 Fax and telephone keys: Hook Press before dialing if you want to make sure a fax machine will answer, and then press Start. Also, press this key after you pick up the handset of an external telephone during the F/T ring (fast double-rings).

  • Page 21: Status Led Indications

    General information Status LED indications The Status LED (light emitting diode) will flash and change color depending on the machine’s status. Machine Status Description Sleep Mode The power switch is off or the machine is in Sleep mode. Warming Up The machine is warming up for printing.

  • Page 22: Loading Paper And Documents

    Loading paper and documents Loading paper and Loading paper in the Upper Tray print media The machine can feed paper from the Upper Printing on plain paper, thin paper, Tray, optional Lower Tray or Multi-purpose recycled paper or transparencies from tray.
  • Page 23 Loading paper and documents Put the paper tray firmly back in the Note machine. Make sure that it is completely For Legal and Folio size paper, press the inserted into the machine. release button (1) in the bottom of the paper tray and then pull out the back of the Unfold the support flap (1) to prevent paper tray.

  • Page 24: Loading Paper In The Multi-Purpose Tray (Mp Tray)

    Chapter 2 Loading paper in the Open the MP tray and lower it gently. multi-purpose tray (MP tray) You can load up to 3 envelopes or special print media in the MP tray or up to 50 sheets of plain paper. Use this tray to print or copy on thick paper, bond paper, envelopes, labels or transparencies.
  • Page 25 Loading paper and documents While pressing the paper side guide release lever, slide the paper guides to fit the width of the paper that you are going to use. IMPORTANT Make sure the paper guides touch the sides of the paper so it will feed properly. Put the envelopes (up to 3), thick paper, labels or transparencies in the MP tray with the top edge first and the print side...

  • Page 26: Unprintable Area

    Chapter 2 Unprintable area Unprintable area for faxes and copies The figures below show unprintable areas. Usage Document Size Top (1) Left (2) Bottom (1) Right(2) Letter 0.12 in. (3 mm) 0.16 in. (4 mm) 0.12 in. (3 mm) 0.04 in. (1 mm) Copy Letter 0.12 in.

  • Page 27: Acceptable Paper And Other Print Media

    Loading paper and documents Acceptable paper and Recommended paper and print media other print media To get the best print quality, we suggest using Print quality may vary according to the type of the following paper. paper you are using. You can use the following types of print Paper Type Item...

  • Page 28: Type And Size Of Paper

    Chapter 2 Type and size of paper Multi-purpose tray (MP tray) The MP tray can hold up to 50 sheets of plain The machine loads paper from the installed paper (20 lb or 80 g/m ) or up to 3 envelopes. Upper Tray, optional Lower Tray or Paper can be loaded up to the maximum Multi-purpose tray.

  • Page 29: Handling And Using Special Paper

    Loading paper and documents Recommended paper specifications The following paper specifications are suitable for this machine. Basis weight 20-24 lb (75-90 g/m Thickness 80-110 µm Roughness Higher than 20 sec. Stiffness 90-150 cm /100 Grain direction Long grain Volume resistivity -10e Surface resistivity -10e...
  • Page 30 Chapter 2 Types of paper to avoid Envelopes Most envelopes will be suitable for your IMPORTANT machine. However, some envelopes may have feed and print-quality problems Some types of paper may not perform well because of the way they have been made. A or may cause damage to your machine.
  • Page 31 Loading paper and documents Types of envelopes to avoid • with sealing flaps that have not been folded at purchase IMPORTANT • with sealing flaps as shown in figure below DO NOT use envelopes: • that are damaged, curled, wrinkled or an unusual shape •...
  • Page 32 Chapter 2 Labels The machine will print on most types of labels designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since this material is more stable at the high temperatures in the fuser unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the drum unit or rollers and cause...

  • Page 33: Loading Documents

    Loading paper and documents Loading documents Unfold the ADF document output support flap (1) and the ADF support flap (2). Using the automatic document feeder (ADF) The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 20 lb (80 g/m ) paper and always fan the pages before putting them in the ADF.

  • Page 34: Using The Scanner Glass

    Chapter 2 Using the scanner glass You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Documents can be up to 8.5 in. wide and 14 in. long (215.9 mm wide and 355.6 mm long).

  • Page 35: System Setup

    System Setup Mode Timer Paper settings The machine has three mode keys on the Paper Type control panel: Fax, Scan, and Copy. You can set how much time the machine Set up the machine for the type of paper you takes after the last Copy or Scan operation to are using.

  • Page 36: Paper Size

    Chapter 3 Paper Size Note • Any size appears only when you choose You can use ten sizes of paper for printing the MP tray. copies: Letter, Legal, Executive, A5, A5 L, • If you choose Any for the MP Tray Paper A6, B5, B6, Folio and A4 and four sizes for Size: You must choose MP Only for the printing faxes: A4, Letter, Legal or...

  • Page 37: Tray Use In Copy Mode

    System Setup Tray Use in copy mode Tray Use in fax mode You can change the priority tray that the You can change the default tray that the machine will use for printing copies. machine will use for printing received faxes. When you choose Upper Tray Only, When you choose Upper Tray Only, MP Only or Lower Tray Only...

  • Page 38: Tray Use In Print Mode

    Chapter 3 Tray use for Printing reports Press a or b to choose Upper Tray Only, , MP Only, Lower Tray Only You can change the default tray the machine MP>Upper>Lower will use for printing reports. >MP or Upper>Lower Press Menu, 1, 6, 4. Auto Separation Press OK.

  • Page 39: Volume Settings

    System Setup Volume settings Speaker volume You can choose a range of speaker volume Ring volume levels, from High to Off. Press Menu, 1, 3, 3. You can choose a ring volume level from a range of settings, from High to Off. 13.Volume 3.Speaker While in Fax mode press...

  • Page 40: Automatic Daylight Savings Time

    Chapter 3 Automatic daylight Ecology features savings time Save Toner You can set the machine to change automatically for Daylight Savings Time. It You can save toner using this feature. When will set itself forward one hour in the Spring, you set Save Toner to On, print appears and back one hour in the Fall.

  • Page 41: Sleep Timer

    System Setup Turning off the scanner Sleep Timer lamp The Sleep Timer setting can reduce power consumption by turning off the fuser while the The scanner lamp stays on for 16 hours machine is idle. before automatically switching off to preserve You can choose how long the machine must the life of the lamp and reduce power be idle before it goes into sleep mode.

  • Page 42: Lcd Contrast

    Chapter 3 LCD Contrast Dial Prefix You can change the contrast to make the The Dial Prefix setting will automatically dial a LCD look lighter or darker. predefined number before every fax number you dial. For example: If your telephone Press Menu, 1, 7.

  • Page 43: Changing The Prefix Number

    System Setup Changing the prefix number Press Menu, 0, 6. Do one of the following: To change the prefix number, press To exit without making a change, press 2 and go to d. Enter a new prefix number using the dial pad (up to 5 digits), press OK.

  • Page 44: Security Features

    Security features Secure Function Lock 2.0 • When Secure Function Lock is on, you can only use 1.Contrast and 7.Cover Sheet in the Fax menu. Secure Function Lock lets you restrict Public If Fax Tx is disabled, you cannot use any access to the following machine functions: function in the Fax menu.

  • Page 45: Changing The Password For The Administrator

    Security features Changing the password for Setting up the public user the administrator mode Public user mode restricts the functions that Press Menu, 1, 8, 1. are available for Public users. Public users do 18.Security not need to enter a password to access the 1.Function Lock features made available through this setting.

  • Page 46: Setting Up Restricted Users

    Chapter 4 Setting up restricted users Press Stop/Exit. Note You can set up users with restrictions and a You cannot use the same name as password for functions that are available to another user’s name. them. You can set up more advanced restrictions, such as by page count or PC user login name, through Web Based Management.

  • Page 47: Turning Secure Function Lock On/Off

    Security features Turning Secure Function Switching Users Lock on/off This setting allows you to switch between registered restricted users or Public mode If you enter the wrong password, the LCD will when Secure Function Lock is turned on. show Wrong Password. Re-enter the correct password.

  • Page 48: Setting Lock

    Chapter 4 Setting Lock Setting up the password Setting Lock lets you set a password to stop Press Menu, 1, 8, 2. other people from accidentally changing your 18.Security machine settings. 2.Setting Lock Make a careful note of your password. If you New Passwd:XXXX forget it, you will have to reset the passwords Enter &...

  • Page 49: Changing Your Setting Lock Password

    Security features Changing your Setting Lock Turning Setting Lock on/off password If you enter the wrong password when following the instructions below, the LCD will Press Menu, 1, 8, 2. show Wrong Password. Re-enter the correct password. 18.Security 2.Setting Lock Turning Setting Lock on Set Password Press Menu, 1, 8, 2.

  • Page 50: Restricting Dialing

    Chapter 4 Restricting dialing Speed Dial restriction This feature is to prevent users from sending Press Menu, 2, 6, 3. a fax or call to a wrong number by mistake. 26.Dial Restrict. You can set the machine to restrict dialing by 3.Speed Dial using the dial pad, One Touch, Speed Dial or LDAP search.
  • Page 51 Section II Sending a fax Receiving a fax Telephone services and external devices Dialing and storing numbers Remote Fax Options Polling Printing reports...

  • Page 52: Sending A Fax

    Sending a fax How to fax Sending a 2-sided fax from the ADF Entering fax mode You can send a 2-sided document from the ADF. To cancel a fax in progress press To enter fax mode press the Fax key, and the Stop/Exit.

  • Page 53: Sending A Fax From The Scanner Glass

    Sending a fax Sending a fax from the Changing a 2-sided fax layout scanner glass You need to choose the duplex scanning format before you send a fax. The format you choose will depend on the layout of your You can use the scanner glass to fax the 2-sided document.

  • Page 54: Faxing A4/Legal/Folio Size Documents From The Scanner Glass

    Chapter 5 Faxing A4/Legal/Folio size Note documents from the scanner When faxing multiple pages from the glass scanner glass, real time transmission should be set to Off. (See Real Time Transmission on page 47.) When faxing A4/Legal/Folio size documents, you need to set the scan glass size to A4or Legal/Folio otherwise a portion of your faxes will be missing.

  • Page 55: Broadcasting

    Sending a fax Broadcasting Note • The scan profile of the One Touch, Broadcasting lets you send the same fax Speed Dial or Group number you chose message to more than one fax number. You first will be applied to the broadcast. can include Groups, One Touch, Speed Dial •...

  • Page 56: Additional Sending Operations

    Chapter 5 Additional sending Electronic cover page operations This feature will not work unless you have already programmed your Machine ID. (See the Quick Setup Guide.) Sending faxes using multiple You can automatically send a cover page settings with every fax. Your cover page includes your Machine ID, a comment, and the name (or Before you send a fax, you can change any number) stored in the One Touch or Speed...
  • Page 57 Sending a fax Composing your own comments Enter two digits to show the number of pages you are sending. You can set up two comments of your own. Press OK. For example, enter 0, 2 for 2 pages or 0, Make sure you are in Fax mode.

  • Page 58: Contrast

    Chapter 5 Contrast Changing Fax Resolution For most documents the default setting of The quality of a fax can be improved by Auto will give the best results. It changing the Fax Resolution. Resolution can automatically chooses the suitable contrast be changed for the next fax or for all faxes.

  • Page 59: Dual Access

    Sending a fax Dual access Sending in real time for all faxes Make sure you are in Fax mode. You can dial a number, and start scanning the fax into memory-even when the machine is Press Menu, 2, 2, 5. sending from memory, receiving faxes or printing PC data.

  • Page 60: Overseas Mode

    Chapter 5 Overseas Mode Delayed batch transmission If you are having difficulty sending a fax Before sending the delayed faxes, your overseas due to a bad connection, then machine will help you economize by sorting turning on Overseas Mode may help. all the faxes in the memory by destination and scheduled time.

  • Page 61: Checking And Canceling Waiting Jobs

    Sending a fax Checking and canceling Sending a fax at the end of a waiting jobs conversation Check which jobs are still waiting in the At the end of a conversation you can send a memory to be sent. If there are no jobs, the fax to the other party before you both hang LCD will show No Jobs Waiting.

  • Page 62: Receiving A Fax

    Receiving a fax Choose the correct Answer Mode The correct Answer mode is determined by the external devices and telephone subscriber services (Voice Mail, Unique Ring, etc.) you have (or will be using) on the same line as the Océ machine.

  • Page 63: Using Answer Modes

    Receiving a fax Using answer modes Manual Manual mode turns off all automatic Some answer modes answer automatically answering functions unless you are using the (Fax Only and Fax/Tel). You may want to Unique Ring Receive feature. change the Ring Count before using these modes.

  • Page 64: Answer Mode Settings

    Chapter 6 Answer Mode settings F/T Ring Time (Fax/Tel mode only) Ring Count When somebody calls your machine, you and your caller will hear the normal telephone ring The Ring Count setting sets the number of sound. The number of rings is set by the Ring times the machine rings before it answers in Count setting.

  • Page 65: Ext. Tel. Rx

    Receiving a fax EXT. Tel. RX Setting the Print Density You can adjust the Print Density setting to If EXT. Tel. RX is On: make your printed pages darker or lighter. The machine can receive a fax automatically, Make sure you are in Fax mode. even if you answer the call.

  • Page 66: Additional Receiving Operations

    Chapter 6 Additional receiving Duplex (2-sided) printing for Fax mode operations Your machine can automatically print Printing a reduced incoming received faxes onto both sides of the paper when Duplex is set to On. You can use Letter, Legal, A4 or Folio (8.5"×13") size paper for this function If you choose On, the machine automatically reduces each page of an incoming fax to fit on...

  • Page 67: Setting Receive Tti

    Receiving a fax Setting Receive TTI Receiving a fax at the end of a conversation You can set the machine to print the received date and time in the top center of each At the end of a conversation you can ask the received fax page.

  • Page 68: Telephone Services And External Devices

    Telephone services and external devices Telephone line Typically, the original number rings with the standard ring pattern and is used for services receiving voice calls, and the second number rings with a different ring pattern and is used for receiving faxes. (See Unique Ring Voice Mail on page 56.) If you have Voice Mail on the same telephone...
  • Page 69 Telephone services and external devices What does Océ’s ‘Unique ring’ do? Note The Océ machine has a Unique Ring feature • You must pay for your telephone that allows you to use your machine to take company's Unique Ring service before full advantage of the telephone company’s you program the machine to work with it.

  • Page 70: Registering The Unique Ring Pattern

    Chapter 7 Before you choose the ring pattern to Registering the unique ring pattern register Very important! You can only register one Unique Ring After you have set the Unique Ring feature to pattern with the machine. Some ring patterns On, your Unique Ring number will receive cannot be registered.

  • Page 71: Connecting An External Tam (Telephone Answering Machine)

    Telephone services and external devices Connecting an external Turning off unique ring TAM (telephone Press Menu, 2, 0, 2. answering machine) 20.Miscellaneous 2.Unique Ring You can connect an external Telephone Answering Machine (TAM) to the same line Select ab or OK as your machine.

  • Page 72: Connections

    Chapter 7 Recording an outgoing Note message (OGM) If you have problems receiving faxes, reduce the ring count setting on your external TAM. Record 5 seconds of silence at the beginning of your message. This allows your machine time to listen for fax tones. Connections Limit your speaking to 20 seconds.

  • Page 73: Converting Telephone Wall Outlets

    Telephone services and external devices Two-line telephone system Installing machine, external two-line TAM and two-line telephone A two-line telephone system is nothing more than two separate telephone numbers on the When you are installing an external two-line same wall outlet. The two telephone numbers telephone answering machine (TAM) and a can be on separate jacks (RJ11) or combined two-line telephone, your machine must be...

  • Page 74: Multi-Line Connections (Pbx)

    Chapter 7 External and extension You can keep two-line telephones on other wall outlets as always. There are two ways to telephones add a two-line telephone to the machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the Using external and extension L1+L2 jack of the triplex adapter.

  • Page 75: For Fax/Tel Mode Only

    Telephone services and external devices For Fax/Tel mode only Using a cordless external handset When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double- If your cordless telephone is connected to the ringing) to alert you to pick up a voice call. EXT.
  • Page 76 Chapter 7 Changing the Remote Codes The preset Fax Receive Code is l51. The preset Telephone Answer Code is #51. If you are always disconnected when accessing your External TAM, try changing the three- digit remote codes, for example ### and 999. Make sure you are in Fax mode.

  • Page 77: Dialing And Storing Numbers

    Dialing and storing numbers How to dial Speed dialing Press Search/Speed Dial and Shift You can dial in any of the following ways. simultaneously and then the three digit Speed Dial number. (See Storing Speed Dial Manual dialing numbers on page 69.) Use the dial pad to enter all the digits of the telephone or fax number.

  • Page 78: Search

    Chapter 8 Search LDAP search You can search alphabetically for names you If the machine is connected to your LDAP have stored in the One Touch and Speed Dial server, you can search for information such memories. (See Storing One Touch dial as fax numbers and E-mail addresses from numbers on page 67 and Storing Speed Dial your server.

  • Page 79: Storing Numbers

    Dialing and storing numbers Storing numbers Storing One Touch dial numbers You can set up your machine to do the following types of easy dialing: One Touch, Your machine has 20 One Touch keys where Speed Dial and Groups for Broadcasting you can store 40 fax or telephone numbers faxes.
  • Page 80 Chapter 8 Choose one of the options below: Note Enter the name using the dial pad • When you do a broadcast and you have (up to 15 characters). saved a scan profile along with the number or E-mail address, the scan profile Press OK.

  • Page 81: Storing Speed Dial Numbers

    Dialing and storing numbers Storing Speed Dial numbers Press OK to store the number or E-mail address without a name. You can store your frequently used numbers If you want to save a fax/scan resolution as Speed Dial numbers, so that when you dial along with the number, choose one of you will only have to press a few keys (Hold the options below:...

  • Page 82: Changing One Touch And Speed Dial Numbers

    Chapter 8 Changing One Touch and Follow the directions beginning in step d in Storing One Touch dial Speed Dial numbers numbers and Storing Speed Dial numbers. (See Storing One Touch dial If you try to store a One Touch or Speed Dial numbers on page 67 and Storing Speed number over an existing number, the LCD will Dial numbers on page 69.)
  • Page 83 Dialing and storing numbers Press a or b to select Fax/IFAX or Note E-Mail. If you have selected Fax/IFAX in step d Press OK. and added One Touch or Speed Dial numbers that are stored as ‘I-Fax’, you To add One Touch or Speed Dial cannot select EX-Fine.

  • Page 84: Dialing Access Codes And Credit Card Numbers

    Chapter 8 Dialing access codes and credit card numbers You can combine more than one Quick Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate from another long distance carrier.

  • Page 85: Remote Fax Options

    Remote Fax Options Remote Fax Options let you receive faxes Press a or b to choose On or Off. while you are away from the machine. Press OK. You can use only one Remote Fax Option at 25.Remote Fax Opt a time.

  • Page 86: Pc Fax Receive

    Chapter 9 PC Fax Receive Press a or b to choose On or Off. 25.Remote Fax Opt Local Print If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC Select ab or OK automatically.

  • Page 87: Changing Remote Fax Options

    Remote Fax Options Changing Remote Fax If you press 2, faxes in the memory will not be erased or transferred to your PC and Options the setting will be unchanged. The LCD will ask you the following message: If received faxes are left in your machine’s memory when you change to another 25.Remote Fax Opt Remote Fax Option, the LCD will ask you the...

  • Page 88: Remote Retrieval

    Chapter 9 Remote retrieval Note Do not use the same code used for your The remote retrieval feature lets you retrieve Fax Receive Code (l51) or Telephone your stored fax messages when you are not Answer Code (#51). (See Changing the at the machine.

  • Page 89: Using Your R R Passcode

    Remote Fax Options Using your R R Passcode Retrieving fax messages Dial your fax number from a telephone Dial your fax number from a telephone or another fax machine using touch or another fax machine using touch tone. tone. When your machine answers, When your machine answers, immediately enter your R R Passcode (3 immediately enter your R R Passcode (3...

  • Page 90: Remote Fax Commands

    Chapter 9 Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your R R Passcode (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

  • Page 91: Polling

    Polling Sequential polling Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody Sequential polling lets you request else’s fax machine and receive a fax from it, documents from several fax machines in one so you pay for the call.

  • Page 92: Polled Transmit

    Chapter 10 Polled transmit Place the next page on the scanner glass, press OK. Repeat steps g and h for each additional page. Polled transmit lets you set up your machine Your machine will automatically send to wait with a document so another fax the fax.

  • Page 93: Printing Reports

    Printing reports Fax reports Note • If you choose All+Image or Inc+Image, Some fax reports (job status and fax journal) the image will only appear on the Job can be printed automatically and manually. Status Report if TX from ADF is set to Off.

  • Page 94: Fax Journal

    Chapter 11 Reports Fax Journal You can set the machine to print a fax journal The following reports are available: (activity report) at specific intervals (every 50 1 Job Status Rpt faxes, 6, 12 or 24 hours, 2 or 7 days). The default setting is Every 50 Faxes, this Displays the Job Status Report for your means that your machine will print the journal...

  • Page 95: How To Print A Report

    Printing reports How to print a report Press Menu, 6. 6.Print Reports 1.Job Status Rpt 2.Help List 3.Dialer Dir Select ab or OK Do one of the following: Press a or b to choose the report you want. Press OK. Enter the number of the report you want to print.
  • Page 96 Chapter 11...

  • Page 97: Section Iii Copy

    Section III Copy Making copies...

  • Page 98: Making Copies

    Making copies How to copy Making a single copy Make sure you are in Copy mode. Entering copy mode Load your document. Press the Copy key to enter Copy mode. Press Start. Contrast:- Mode :Auto Making multiple copies Enlg/Red:100% Tray :MP>T1 Press ab or Start Make sure you are in Copy mode.

  • Page 99: Copy Options (Temporary Settings)

    Making copies Copy options Custom(25-400%) allows you to enter a ratio from 25% to 400%. (temporary settings) To enlarge or reduce the next copy follow the instructions below: When you want to quickly change the copy settings temporarily for the next copy, use the Make sure you are in Copy mode.

  • Page 100: Improving Copy Quality

    Chapter 12 Improving copy quality Sorting copies using the ADF You can choose from a range of quality You can sort multiple copies. Pages will be settings. The default setting is Auto. stacked in the order 1 2 3, 1 2 3, 1 2 3, and so Auto Auto is the recommended mode for Make sure you are in Copy mode.

  • Page 101: Adjusting Contrast And Brightness

    Making copies Adjusting Contrast and Press Stop/Exit. Brightness Brightness Adjust the copy brightness to make copies Contrast darker or lighter. Adjust the contrast to help an image look To temporarily change the copy brightness sharper and more vivid. setting, follow the steps below: To temporarily change the contrast setting, Make sure you are in Copy mode.

  • Page 102: Making N In 1 Copies

    Chapter 12 Making N in 1 copies Place the next page on the scanner glass. (page layout) Press OK. Repeat steps g and h for each page of You can reduce the amount of paper used the layout. when copying by using the N in 1 copy feature.

  • Page 103: Duplex (2-Sided) Copying

    Making copies Duplex (2-sided) If you are copying from the scanner glass: copying Insert your document face down in the direction shown below: If you want to use the duplex copy feature, 2 in 1 (P) load your document in the ADF. If you get an Out of Memory message while you are making duplex copies, try installing extra memory.

  • Page 104: Advanced Duplex Copy (Short Edge Flip)

    Chapter 12 Advanced Duplex Copy 2 sided i 1 sided (short edge flip) Portrait Advanced 2 sided i 1 sided Portrait Landscape Landscape Make sure you are in Copy mode. Load your document. Advanced 1 sided i 2 sided Enter the number of copies (up to 99) using the dial pad.

  • Page 105: Tray Selection

    Making copies Tray selection Press Duplex and a or b to select Advanced. You can change the Tray Use only for the Duplex a1sided i 2sided next copy. 2sided i 2sided b2sided i 1sided Make sure you are in Copy mode. Select ab or OK Load your document.

  • Page 106: Out Of Memory Message

    Chapter 12 Out of memory message If the memory becomes full while you are making copies, the LCD message will guide you through the next step. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Start to copy the pages scanned so far, or to press Stop/Exit to cancel the operation.

  • Page 107: Section Iv Direct Printing

    Section IV Direct printing Printing data from a USB Flash memory drive or a digital camera supporting mass storage...

  • Page 108: Printing Data From A Usb Flash Memory Drive Or A Digital Camera Supporting Mass Storage

    File, then Print. to switch from PictBridge mode to mass storage mode. Choose Oce VL3200x Printer (1) and check the Print to file box (2). Click Print. Supported file formats Direct Print supports the following file formats: PDF version 1.7...

  • Page 109: Printing Data Directly From The Usb Flash Memory Drive Or Digital Camera Supporting Mass Storage

    Printing data from a USB Flash memory drive or a digital camera supporting mass storage Printing data directly • If the current restricted user ID you are using is restricted for the Direct Print from the USB Flash function from Secure Function Lock 2.0, but other restricted users (including Public memory drive or digital mode settings) are allowed access,...
  • Page 110 Chapter 13 Do one of the following: IMPORTANT Press a or b to choose a setting you • To prevent damage to your machine, DO need to change and press OK, and NOT connect any device other than a then press a or b to choose an option digital camera or USB Flash memory drive for the setting and press OK.

  • Page 111: Understanding The Error Messages

    Printing data from a USB Flash memory drive or a digital camera supporting mass storage Understanding the error messages Once you are familiar with the types of errors that can occur while you print data from the USB Flash memory drive with Direct Print, you can easily identify and troubleshoot any problems.
  • Page 112 Chapter 13...

  • Page 113: Section V Software

    Section V Software Software and Network features...

  • Page 114: Software And Network Features

    Software and Network features The User’s Guide includes the Software Network Printing User’s Guide and Network User’s Guide for ® (For Windows , see Chapter 7 in the features available when connected to a Network User’s Guide.) computer (for example, Printing and Scanning).
  • Page 115 Section VI Appendixes Safety and legal Options Troubleshooting and routine maintenance Menu and features Specifications Glossary...

  • Page 116: A Safety And Legal

    Safety and legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard grounded AC power outlet. Choose a location where the temperature remains between 50°F and 90.5°F (10°C and 32.5°C) and the humidity is between 20% to 80% (without condensation.) WARNING...

  • Page 117: To Use The Machine Safely

    Safety and legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. If you do not follow these safety instructions, there is a possibility of a fire, electrical shock, burn or suffocation. WARNING There are high voltage electrodes inside the machine.
  • Page 118 DO NOT use flammable substances, any type of spray, or an organic solvent/liquid that contains alcohol or ammonia to clean the inside or outside of the machine. See Routine maintenance on page 148 for how to clean the machine. DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire.
  • Page 119 Safety and legal CAUTION After you have just used the machine, some internal parts of the machine will be extremely hot. To prevent injury, when you open the front or back cover (back output tray) of the machine, DO NOT touch the shaded parts shown in the illustrations. To prevent injuries, be careful not to put your hands on the edge of the machine under the document cover as shown in the illustration.
  • Page 120 When you move the machine, grasp the side hand holds that are under the scanner. IMPORTANT The fuser unit is marked with a Caution label. Please DO NOT remove or damage the label.

  • Page 121: Important Safety Instructions

    Safety and legal Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning inside of the machine. DO NOT use liquid or aerosol cleaners.
  • Page 122 16 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never spill liquid of any kind on the product. DO NOT attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and other risks and may void your warranty.

  • Page 123: Libtiff Copyright And License

    Safety and legal Libtiff Copyright and License Use and Copyright Copyright© 1988-1997 Sam Leffler Copyright© 1991-1997 Silicon Graphics, Inc. Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.

  • Page 124: Trademarks

    Trademarks Océ and the Océ logo are trademarks of Océ N.V., Registered in the U.S. Patent and Trademark Office and/or other jurisdictions. Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or other countries. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.

  • Page 125: B Options

    Options Options This machine has the following optional accessories. You can increase the capabilities of the machine with these items. Lower tray unit SO-DIMM memory 6429913...

  • Page 126: Optional Paper Tray (6429913)

    Optional paper tray Memory board (6429913) This machine has 64 MB of standard memory and one slot for optional memory expansion. An optional Lower Tray can be installed, and You can expand the memory up to 576 MB by it can hold up to 250 sheets of 20 lb (80 g/m installing dual in-line memory modules (SO- paper.

  • Page 127: Installing Extra Memory

    Options Installing extra memory Unpack the SO-DIMM and hold it by its edges. IMPORTANT IMPORTANT If you install the optional memory, the To prevent damage to the machine from stored fax jobs in the standard memory static electricity, DO NOT touch the will be deleted.

  • Page 128: Troubleshooting And Routine Maintenance Troubleshooting

    Troubleshooting and routine maintenance Troubleshooting IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you are having difficulty with your machine If you think there is a problem, check the chart below and follow the troubleshooting tips. You can solve most problems by yourself.

  • Page 129: Receiving Faxes

    Troubleshooting and routine maintenance Telephone line or connections Difficulties Suggestions Dialing does not work. Check for a dial tone. Change Tone/Pulse setting. (See the Quick Setup Guide.) Check all line cord connections. Check that the machine is plugged in and switched on. Send a manual fax by pressing Hook or by lifting the handset of an external telephone and dialing the number.
  • Page 130 Receiving Faxes (continued) Difficulties Suggestions Cannot receive a fax. Another device or service at your location may be answering the call before your Océ machine answers. To test this, lower the ring count setting: (continued) If the answer mode is set to Fax Only or Fax/Tel, reduce the ring count to 1 ring.

  • Page 131: Sending Faxes

    Troubleshooting and routine maintenance Sending faxes Difficulties Suggestions Poor sending quality. Try changing your resolution to Fine or EX-Fine. Make a copy to check your machine’s scanner operation. If the copy quality is not good, clean the scanner. (See Cleaning the scanner on page 149.) Job Status Report says There is probably temporary noise or static on the line.

  • Page 132: Copy Difficulties

    133.) Check that the machine is online: ® (Windows Vista ) Click the Start button, Control Panel, Hardware and Sound, and then Printers. Right-click Oce VL3200x Printer. Make sure that Use Printer Offline is unchecked. ® ® (Windows...

  • Page 133: Scanning Difficulties

    Make sure that the Océ TWAIN driver is chosen as the primary source. In scanning. PaperPort™ 11SE, click File, Scan or Get Photo and choose the TW-Oce VL3200x. OCR does not work. Try increasing the scanning resolution. Network scanning does not work.

  • Page 134: Paper Handling Difficulties

    Paper handling difficulties Difficulties Suggestions The machine does not load paper. If there is no paper, load a new stack of paper into the paper tray. The LCD shows No Paper or a If there is paper in the paper tray, make sure it is straight. If the paper is curled, Paper Jam message.
  • Page 135 Troubleshooting and routine m aintenance Network difficulties (continued) Difficulties Suggestions The network scanning feature ® (Windows ) The firewall setting on your PC may be rejecting the necessary does not work. network connection. Follow the instructions below to configure your firewall. If you are using a personal firewall software, see the User’s Guide for your software or The network PC Fax Receive contact the software manufacturer.
  • Page 136 ) The firewall setting on your PC may be rejecting the necessary machine. network connection. (For details, see the instructions above.) (Macintosh) Re-select your machine in the Device Selector application located in Macintosh HD/Library/Printers/Oce/Utilities/DeviceSelector or from the Model pop-up menu of ControlCenter2.

  • Page 137: Improving The Print Quality

    Troubleshooting and routine maintenance Improving the print quality Examples of poor print Recommendation quality Make sure that you use paper that meets our specifications. A rough surfaced paper or thick print media can cause the problem. (See Acceptable paper and other print media on page 15.) ABCDEFGH abcdefghijk Make sure that you choose the appropriate media type in the printer...
  • Page 138 Examples of poor print Recommendation quality Make sure that the paper or other print media is loaded properly in the paper tray and that the guides are not too tight or too loose against F G H A B C D E the paper stack.
  • Page 139 Troubleshooting and routine maintenance Examples of poor print Recommendation quality Make sure that the envelope levers inside the back cover are pulled down when you print the envelopes. Envelope Creases Check the paper type and quality. High temperatures and high humidity will cause paper to curl.
  • Page 140 Examples of poor print Recommendation quality Turn the paper over in the paper tray, and print again. (Excluding Letterhead paper) If the problem remains, slide the Anti-Curl Switch as follows: 1 Open the back cover. Curled 2 With one hand, use the tab (1) to lift the roller assembly, then use your other hand to slide the Anti-Curl Switch (2) in the direction of the arrow.
  • Page 141 Troubleshooting and routine maintenance Examples of poor print Recommendation quality Make ten copies of a blank, white sheet of paper. (See Making multiple copies on page 86.) If the problem is not solved, the drum unit may have glue from a label stuck on the OPC drum surface. Clean the drum unit.
  • Page 142 Examples of poor print Recommendation quality Clean the corona wire inside the drum unit by sliding the blue tab. Be sure to return the blue tab to the home position (a). (See Cleaning the corona wire on page 151.) The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 158.) The fuser unit may be contaminated.
  • Page 143 Troubleshooting and routine maintenance Examples of poor print Recommendation quality Open the back cover and make sure that the two blue levers on the left and right hand sides are in the up position. ABCDEFGH abcdefghijk A B C D a b c d e 0 1 2 3 4 Poor fixing...

  • Page 144: Setting Dial Tone Detection

    Setting Dial Tone detection Telephone line interference Setting the Dial Tone to Detection will If you are having difficulty sending or shorten the Dial Tone detect pause. receiving a fax due to possible interference on the telephone line, we recommend that Press Menu, 0, 5.

  • Page 145: Error And Maintenance Messages

    Troubleshooting and routine maintenance Error and maintenance messages As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error or required routine maintenance and shows the appropriate message. The most common error and maintenance messages are shown below.
  • Page 146 Error Message Cause Action The fuser cover is not closed Close the fuser cover of the machine. Cover is Open completely or paper was jammed Make sure paper is not jammed inside in the back of the machine when the back of the machine, and then close you turned on the power.
  • Page 147 Troubleshooting and routine maintenance Error Message Cause Action The machine’s memory is full. Fax sending or copy operation in Out of Memory progress Do one of the following: Press Start to send or copy the scanned pages. Press Stop/Exit and wait until the other operations in progress finish, and then try again.
  • Page 148 Error Message Cause Action It is time to replace the fuser unit. Call Océ Technical Support to replace the Replace Parts fuser unit. Fuser Unit 1-800-243-5556 (in U.S.A) 1-866-462-4478 (in Canada) It is time to replace the laser unit. Call Océ Technical Support to replace the Replace Parts laser unit.
  • Page 149 Troubleshooting and routine maintenance Error Message Cause Action The paper in the tray is not the Load the correct size of paper in the tray and Size mismatch correct size. set the “Paper Size” (Menu, 1, 2, 2). (See Paper Size on page 24.) If the LCD shows Toner Low, Order a new toner cartridge now.

  • Page 150: Transferring Your Faxes Or Fax Journal Report

    Transferring your faxes or Fax Transferring faxes to your PC Journal report You can transfer the faxes from your machine’s memory to your PC. If the LCD shows: Make sure that you have installed Print Unable XX Multi-Function Suite on your PC, and then turn on PC-Fax Receiving on the Scan Unable XX PC.

  • Page 151: Document Jams

    Troubleshooting and routine maintenance Document jams Document is jammed under the document cover If the document is jammed, follow the steps Take out any paper from the ADF that is below. not jammed. IMPORTANT Lift the document cover. After removing a jammed document, Pull the jammed document out to the check that no paper scraps are left in the right.

  • Page 152: Paper Jams

    Paper jams Document is jammed at the output tray To clear paper jams, please follow the steps Take out any paper from the ADF that is in this section. not jammed. IMPORTANT Pull the jammed document out to the • Please confirm that you have installed right.
  • Page 153 Troubleshooting and routine maintenance Paper is jammed in the MP tray Paper is jammed in Upper Tray or Lower Tray If the LCD shows Jam MP Tray, follow these steps: If the LCD shows Jam Tray 1 or Jam Tray 2, follow these steps: Remove the paper from the MP tray.
  • Page 154 Make sure the paper is below the Paper is jammed inside the machine maximum paper mark (b) of the paper Turn off the machine’s power switch. tray. While pressing the blue paper- Unplug the telephone line cord first, guide release lever, slide the paper disconnect all cables, and then unplug guides to fit the paper size.
  • Page 155 Troubleshooting and routine maintenance Slowly take out the drum unit and toner Put the drum unit and toner cartridge cartridge assembly. The jammed paper assembly back in the machine. may be pulled out with the drum unit and toner cartridge assembly, or this may release the paper so you can pull it out of the paper tray opening.
  • Page 156 Paper is jammed inside the drum unit IMPORTANT and toner cartridge assembly We recommend that you place the drum Turn off the machine’s power switch. unit and toner cartridge assembly on a Unplug the telephone line cord first, clean, flat surface with a sheet of disconnect all cables, and then unplug disposable paper or cloth underneath it in the power cord from the electrical...
  • Page 157 Troubleshooting and routine maintenance Put the toner cartridge back into the Paper is jammed at the back of the drum unit until you hear it lock into place. machine If you put it in properly, the blue lock lever will lift automatically. Turn off the machine’s power switch.
  • Page 158 Slowly take out the drum unit and toner Pull the jammed paper out of the fuser cartridge assembly. unit. IMPORTANT Close the fuser cover and back cover We recommend that you place the drum (back output tray). unit and toner cartridge assembly on a Put the drum unit and toner cartridge clean, flat surface with a sheet of assembly back in the machine.
  • Page 159 Troubleshooting and routine maintenance Paper is jammed in the duplex tray Pull the duplex tray completely out of the machine. Pull the jammed paper out of the machine or the duplex tray. Put the duplex tray back in the machine.

  • Page 160: Routine Maintenance

    Routine maintenance Wipe the outside of the machine with a dry, lint-free soft cloth to remove dust. WARNING Use neutral detergents. DO NOT use cleaning materials that contain ammonia, alcohol, any type of spray, or any type of flammable substance to clean the outside or inside of the machine.

  • Page 161: Cleaning The Scanner

    Troubleshooting and routine maintenance Cleaning the scanner Plug the machine’s power cord back into the AC power outlet first, and reconnect all cables and telephone line cord. Turn Turn off the machine’s power switch. on the machine’s power switch. Unplug the telephone line cord first, disconnect all cables and then unplug Note the power cord from the AC power...
  • Page 162 Open the front cover and slowly take out Wipe the laser scanner window (1) by the drum unit and toner cartridge wiping it with a dry, lint-free soft cloth. assembly. CAUTION HOT SURFACE After you have just used the machine, some internal parts of the machine will be extremely hot.

  • Page 163: Cleaning The Corona Wire

    Troubleshooting and routine maintenance Cleaning the corona wire Clean the corona wire inside the drum unit by gently sliding the blue tab from right to left and left to right several times. If you have print quality problems, clean the corona wire as follows: Turn off the machine’s power switch.

  • Page 164: Cleaning The Drum Unit

    Plug the machine’s power cord back into IMPORTANT the AC power outlet first, and then reconnect all cables and telephone line • We recommend that you put the drum unit cord. Turn on the machine’s power and toner cartridge assembly on a clean, switch.
  • Page 165 Troubleshooting and routine maintenance Put the print sample in front of the drum Put the toner cartridge back into the unit, and find the exact position of the drum unit until you hear it lock into place. poor print. If you put the cartridge in properly, the blue lock lever will lift automatically.

  • Page 166: Replacing The Consumable Items

    Replacing the consumable items You will need to replace the consumable items when the machine indicates that the life of the consumable is over. Toner cartridge Drum unit Order No. 485-7 Order No. 485-3 IMPORTANT • We recommend placing used consumable items on a sheet of paper to prevent accidentally spilling or scattering the material inside.

  • Page 167: Replacing A Toner Cartridge

    Troubleshooting and routine maintenance Replacing a toner cartridge Press the front cover release button and open the front cover. The 485-7 cartridges can print approximately 8,000 pages and the Standard toner cartridges can print approximately 3,000 pages . Actual page count will vary depending on your average type of document (i.e., standard letter, detailed graphics).
  • Page 168 Push down the blue lock lever and take • Océ strongly recommends that you the used toner cartridge out of the drum DO NOT refill the toner cartridge provided unit. with your machine. We also strongly recommend that you continue to use only Genuine Océ...
  • Page 169 Troubleshooting and routine maintenance Pull off the protective cover. Note Be sure to return the blue tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe. Put the drum unit and toner cartridge assembly back in the machine.

  • Page 170: Replacing The Drum Unit

    Replacing the drum unit CAUTION The machine uses a drum unit to create print HOT SURFACE images on paper. If the LCD shows Change Drum, the drum unit is near the end After you have just used the machine, some of its life and it is time to buy a new one.
  • Page 171 Troubleshooting and routine maintenance Put the toner cartridge firmly into the IMPORTANT new drum unit until you hear it lock into place. If you put the cartridge in • We recommend that you put the drum unit properly, the blue lock lever will lift and toner cartridge assembly on a clean, automatically.

  • Page 172: Replacing Periodic Maintenance Parts

    Replacing periodic Machine Information maintenance parts Checking the Serial Number The periodic maintenance parts will need to be replaced regularly to maintain the print You can see the machine’s Serial Number on quality. The parts listed below will have to be the LCD.

  • Page 173: Checking The Remaining Life Of Parts

    Troubleshooting and routine maintenance Checking the remaining life of Reset parts The following reset functions are available: You can see the remaining life of the 1 Network machine's drum unit and periodic You can reset the print server back to its maintenance parts on the LCD.

  • Page 174: How To Reset

    Packing and shipping How to reset the machine Press Menu, 0, 7. 07.Reset CAUTION 1.Network 2.Address & Fax 3.All Settings If you pack the machine soon after turning Select ab or OK off the power make sure the machine has cooled down completely.
  • Page 175 Troubleshooting and routine maintenance Take out the drum unit and toner Put the two styrofoam pieces into the cartridge assembly. Leave the toner carton matching the front of the machine cartridge installed in the drum unit. to the “FRONT” mark on one of the styrofoam pieces, and the back of the Put the drum unit and toner cartridge machine to the “REAR”...

  • Page 176: D Menu And Features

    Menu and features On-screen Menu keys programming Your machine has been designed to be easy to use. The LCD provides on-screen programming using the menu keys. We have created step by step on-screen instructions to help you program your machine. Simply follow the steps as they guide you through the menu selections and Access the menu.

  • Page 177: How To Access The Menu Mode

    Menu and features How to access the menu mode Press Menu. Choose an option. Press 1 for System Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. Press 4 for Printer menu. Press 5 for USB Direct I/F menu. Press 6 for Print Reports menu.

  • Page 178: Menu Table

    Menu table The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page — — Sets the time to 1.System Setup 1.Mode Timer 0 Sec return to Fax mode 30 Secs...
  • Page 179 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page Sets the size of the 2.Paper Size 1.MP Tray 1.System Setup 2.Paper paper in the MP tray. (Continued) (Continued) Letter* Legal Executive A5 L Folio Sets the size of the 2.Upper Tray A4 paper in the paper Letter*...
  • Page 180 Main Menu Submenu Menu Selections Options Descriptions Page Adjusts the volume 1.System Setup 3.Volume 2.Beep Vol. level of the beeper. (Continued) (Continued) Med* High Adjusts the speaker 3.Speaker volume. Med* High 4.Auto Daylight — Changes for Daylight Savings Time automatically. Increases the page 5.Ecology 1.Save Toner...
  • Page 181 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page Selects the tray that Upper Tray Only 1.System Setup 6.Tray Use 3.Print will be used for PC (Continued) (Continued) Lower Tray Only print. MP Only MP>Upper>Lower* Upper>Lower>MP (Lower Tray or Lower appears only if you installed the...
  • Page 182 Main Menu Submenu Menu Selections Options Descriptions Page Adjusts the scan 1.System Setup 9.Document Scan 1.Glass ScanSize area of the scanner (Continued) Letter* glass to the size of the document. Legal/Folio You can set your own 2.File Size 1.Color Small default settings of the Software Middle*...
  • Page 183 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page Sets the number of 2.Fax 1.RX Settings 1.Ring Count rings before the (In Fax mode only) machine answers in Fax Only or Fax/Tel mode. Sets the 2.F/T Ring Time 20 Secs* pseudo/double-ring 30 Secs time in Fax/Tel mode.
  • Page 184 Main Menu Submenu Menu Selections Options Descriptions Page Changes the 2.Fax 2.TX Settings 1.Contrast Auto* lightness or darkness (Continued) Light of faxes you send. Dark Sets the default 2.Resolution Standard* resolution for Fine outgoing faxes. EX-Fine Photo 3.Delayed Send — Sets the time of day in 24 hour format that the delayed faxes will...
  • Page 185 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page 3.Setup Groups — Sets up to 20 Group 2.Fax 3.Dialer Setting numbers for (Continued) (Continued) Broadcasting. Sets initial setup for 4.Report Setting 1.Job Status Rpt Incomplete* Job Status Report. Inc+Image All+Image Sets the interval for...
  • Page 186 Main Menu Submenu Menu Selections Options Descriptions Page — — You can check which 2.Fax 7.View/Del. Jobs jobs are in the (Continued) memory and lets you cancel scheduled jobs. Adjusts the 0.Miscellaneous 1.Compatibility High* equalization for Normal transmission difficulties. Basic(for VoIP) VoIP service providers offer fax support using various...
  • Page 187 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page — Chooses the 4.Printer 1.Emulation Auto(EPSON)* emulation mode. Software Auto(IBM) User’s Guide. HP LaserJet BR-Script 3 Epson FX-850 IBM Proprinter Prints a list of the 2.Print Options 1.Internal Font 1.HP LaserJet machine’s internal 2.BR-Script 3 fonts.
  • Page 188 Main Menu Submenu Menu Selections Options Descriptions Page Sets the page style 5.USB Direct I/F 1.Direct Print 3.Multiple Page 1in1* when printing multiple (Continued) (Continued) 2in1 pages directly from the USB Flash 4in1 memory drive. 9in1 16in1 25in1 1 in 2x2 pages 1 in 3x3 pages 1 in 4x4 pages 1 in 5x5 pages...
  • Page 189 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page — You can view the Job 6.Print Reports 1.Job Status Rpt 1.View on LCD Status Report for your last 200 outgoing 2.Print Report — faxes and print the last report. —...
  • Page 190 Main Menu Submenu Menu Selections Options Descriptions Page Chooses the BOOT 7.Network 1.Wired LAN 1.TCP/IP 1.BOOT Method Auto* method that best Network Static suits your needs. User’s Guide. RARP BOOTP DHCP [000-255]. [000-255]. Enter the IP address. 2.IP Address [000-255]. [000-255] 3.Subnet Mask [000-255].
  • Page 191 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page — Chooses the 7.Network 1.Wired LAN 2.Ethernet Auto* Ethernet link mode. Network (Continued) (Continued) 100B-FD User’s Guide. 100B-HD 10B-FD 10B-HD — Restore the wired 3.Set to Default 1.Reset network setting to 2.Exit factory default.
  • Page 192 Main Menu Submenu Menu Selections Options Descriptions Page Automatically 7.Network 2.WLAN 1.TCP/IP 9.APIPA allocates the IP Network (Continued) (Continued) (Continued) address from the User’s link-local address Guide. range. Enable or Disable the 0.IPv6 IPv6 protocol. Off* — You can configure 2.Setup Wizard your print server.
  • Page 193 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page — — Enter the mail 7.Network 3.E-mail/IFAX 1.Mail Address address. (Up to 60 Network (Continued) characters) User’s Guide. Enter the SMTP 2.Setup Server 1.SMTP Server Name? server address. (up to 64 characters) IP Address? [000-255].
  • Page 194 Main Menu Submenu Menu Selections Options Descriptions Page Sets the interval for 7.Network 3.E-mail/IFAX 3.Setup Mail RX 2.Poll Frequency 10Min* checking for new Network (Continued) (Continued) (Continued) (01-60) messages on the User’s POP3 server. Guide. Selects the contents 3.Header of the mail header to Subject+From+To be printed.
  • Page 195 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page 5.Scan To FTP — — Chooses the file 7.Network Color 100 dpi* format to send the Network (Continued) Color 200 dpi scanned data via User’s FTP. Guide. Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi...
  • Page 196 Main Menu Submenu Menu Selections Options Descriptions Page — — You can check the 8.Machine Info. 1.Serial No. serial number of your machine. — You can check the 2.Page Counter Total number of total Fax/List pages the machine has printed during its Copy life.
  • Page 197 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page You can reset the 1.Reset 0.Initial Setup 7.Reset 1.Network print server back to (Continued) 2.Exit its default factory settings, such as the password and IP address information Restores all stored 2.Address &...

  • Page 198: Entering Text

    Entering text When setting certain menu selections, such as the Machine ID, you will need to type text characters. The dial pad keys have letters printed on them. The keys: 0, # and l do not have printed letters because they are used for special characters. Press the appropriate dial pad key the number of times shown in this reference table to access the character you want.
  • Page 199 Menu and features Special characters and symbols Press l, # or 0, then press d or c to move the cursor to the symbol or character you want. Press OK to choose it. The symbols and characters below will appear depending on your menu selection.

  • Page 200: Specifications

    Specifications General Printer Type Laser Print Method Electrophotography by semiconductor laser beam scanning Memory Capacity 64 MB LCD (liquid crystal display) 22 characters × 5 lines Power Source 110-120 V AC 50/60 Hz Power Consumption Peak: 1080 W Copying: Average 680 W Sleep: Average 19 W Standby:...
  • Page 201 Specifications Temperature Operating: 50° F to 90.5° F (10 to 32.5° C) Storage: 41° F to 95° F (5 to 35° C) Humidity Operating: 20 to 80% (without condensation) Storage: 10 to 90% (without condensation) ADF (automatic document Up to 50 pages (Staggered) 20 lb (80 g/m feeder) Recommended Environment for Best Results: Temperature: 68°...

  • Page 202: Print Media

    Print media Paper Input Upper Tray Paper Type: Thin Paper, Plain Paper, Bond Paper, Transparencies or Recycled Paper Paper Size: Letter, A4, B5 (ISO), A5, A5 (Long Edge), B6 (ISO), A6, Executive, Legal and Folio Paper Weight: 16 to 28 lb (60 to 105 g/m Maximum Paper Tray Up to 250 sheets of 20 lb (80 g/m Capacity:...
  • Page 203 Specifications Paper Output Output Tray: Up to 150 sheets (face-down print delivery to the output paper tray) Back Output Tray: One sheet (face-up print delivery to the back output tray) Duplex Paper Size: Letter, Legal and Folio Printing Paper Weight: 16 to 28 lb (60 to 105 g/m Manual Duplex: Automatic Duplex:...

  • Page 204: Fax

    Compatibility ITU-T Super Group 3 Duplex Fax (Receive) Coding System MH/MR/MMR/JBIG Modem Speed Automatic Fallback: 33,600 bps Single-Sided Document Size ADF Width: 5.8 to 8.5 in. (148 to 215.9 mm) ADF Length: 5.8 to 14 in. (148 to 355.6 mm) Scanner Glass Width: Max.

  • Page 205: Copy

    Specifications Copy Copy Speed Up to 32 pages/minute (Letter size) Copy Speed for Duplex Up to 14 sides/minute (Letter size) Color/Monochrome Monochrome Single-sided Document Size ADF Width: 5.8 to 8.5 in. (148 to 215.9 mm) ADF Length: 5.8 to 14 in. (148 to 355.6 mm) Scanner Glass Width: Max.

  • Page 206: Scan

    Scan Color/Monochrome Yes/Yes Duplex Scanning TWAIN Compliant ® Yes (Windows 2000 Professional/XP/ ® XP Professional x64 Edition/Windows Vista Mac OS X 10.3.9 or greater WIA Compliant ® ® Yes (Windows XP/Windows Vista Color Depth 24 bit color Resolution Up to 19200 × 19200 dpi (interpolated) Up to 600 ×...

  • Page 207: Print

    Specifications Print Emulations ® PCL6, BR-Script3 (PostScript 3™), IBM Pro-Printer XL, Epson FX-850 Printer Driver ® Host-Based Driver for Windows 2000 Professional/ ® XP/XP Professional x64 Edition/Windows Vista ® ® Windows Server 2003 /Windows Server 2003 x64 Edition ® Windows Server 2008 ®...

  • Page 208: Interfaces

    Interfaces Parallel A bi-directional shielded parallel cable that is IEEE 1284 compliant and no longer than 6 feet (2.0 m). Use a USB 2.0 interface cable that (type A/B) is no longer than 6 feet (2.0 m). Ethernet Use an Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-...

  • Page 209: Direct Print Feature

    Specifications Direct Print feature Compatibility PDF version 1.7 , JPEG, Exif + JPEG, PRN (created by VL3200x ® printer driver), TIFF (scanned by VL3200x), PostScript 3™ (created by VL3200x), XPS version 1.0. PDF data that includes a JBIG2 image file, a JPEG2000 image file or transparency files is not supported.

  • Page 210: Computer Requirements

    Computer requirements Minimum System Requirements and Supported PC Software Functions Computer Platform Processor Minimum Recommended Hard Disk Space Supported Supported & Operating System Minimum to install Version Speed Software Interface Functions Drivers Applications ® ® ® ® 64 MB 256 MB 150 MB 310 MB Printing, USB, Windows Windows...
  • Page 211 Specifications Windows 256 MB 512 MB 50 MB Printing 10/100 ® ® ® Windows Intel Pentium Base Tx ® Operating Server or equivalent (Ethernet), 2003 System (print only Wireless (Continued) 802.11 b/g network) Windows ® 64-bit (Intel ® Server or AMD64) 2003 x64 supported CPU Edition...

  • Page 212: Consumable Items

    Consumable items Toner Cartridge Life Standard Toner Cartridge: Approx. 3,000 pages (Letter) High-Yield Toner Cartridge: 485-7: Approx. 8,000 pages (Letter) Drum Unit 485-3: Approx. 25,000 pages (Letter) Approx. cartridge yield is declared in accordance with ISO/IEC 19752. Drum yield is approximate, and may vary by type of use.

  • Page 213: Ethernet Wired Network

    Specifications Ethernet wired network Network board NC-6800h type2 model name You can connect your machine to a network for Network Printing, Network Scanning, PC Fax and Remote Setup. Support for ® ® Windows 2000 Professional, Windows ® ® Windows XP Professional x64 Edition, Windows Vista ®...

  • Page 214: Ethernet Wireless Network

    Ethernet wireless network Network board NC-7600w type2 model name You can connect your machine to a network for Network Printing, Network Scanning, PC Fax and Remote Setup Support for ® ® Windows 2000 Professional, Windows ® ® Windows XP Professional x64 Edition, Windows Vista ®...

  • Page 215: Authentication And Encryption For Wireless Users Only

    Specifications Authentication and encryption for wireless users only Authentication method The Océ machine supports the following methods: Open system Wireless devices are allowed to access the network without any authentication. Shared key A secret pre-determined key is shared by all devices that will access the wireless network. The Océ...

  • Page 216: Network Key

    TKIP TKIP (Temporal Key Integrity Protocol) provides per-packet key mixing a message integrity check and re-keying mechanism. AES (Advanced Encryption Standard) is the strong encryption standard. CKIP The original Key Integrity Protocol for LEAP by Cisco Systems, Inc. Network key There are some rules for each security method: Open system/Shared key with WEP This key is a 64-bit or 128-bit value that must be entered in an ASCII or hexadecimal format.

  • Page 217: Wireless One-Push Configuration

    Specifications Wireless one-push configuration If your wireless access point supports automatic wireless setup (SecureEasySetup™, AOSS™, etc.) you can configure the machine easily without knowing your wireless network settings. By pushing a button on the wireless LAN router / access point and using the menu on the machine, you can set up the wireless network and security settings.

  • Page 218: Glossary

    Glossary This is a comprehensive list of features and terms that appear in Océ manuals. ADF (automatic document feeder) Coding method The document can be placed in the ADF Method of coding the information and scanned one page at a time contained in the document.
  • Page 219 Glossary Gray Scale Ext. Tel. RX Enables your machine to respond to CNG The shades of gray available for copying tones if you interrupt a fax call by and faxing photographs. answering it. Group number Extension telephone A combination of One Touch and A telephone on the fax number that is Speed Dial numbers that are stored on a plugged into a separate telephone wall...
  • Page 220 Remote Retrieval Access Menu mode Programming mode for changing your The ability to access your machine machine’s settings. remotely from a touch tone telephone. OCR (optical character recognition) Resolution The bundled ScanSoft™ The number of vertical and horizontal lines PaperPort™ 11SE with OCR or Presto! per inch.
  • Page 221 Glossary Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine. Unique Ring A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line. The Océ machine uses the new number to simulate a dedicated fax line.

  • Page 222: Index

    Index enter copy mode ........86 keys ..........7 multiple ..........86 ADF (automatic document feeder) N in 1 (page layout) ......90 faxing ............40 out of memory ........94 using .............21 single ............ 86 Answering machine (TAM) sort (ADF only) ........88 connecting ..........60 temporary settings ........
  • Page 223 Dual access ..........47 sending ..........40 Duplex (2-sided) at end of conversation ....... 49 copying .......... 91 broadcasting ........43 printing canceling from memory ..... 49 from USB flash memory drive ....98 contrast ..........46 troubleshooting ........140 delayed batch ........48 Duplex key (2-sided) ....
  • Page 224 Jacks N in 1 (page layout) ......... 90 convert to RJ11 jack Network triplex adapter ........61 faxing See Software User’s Guide. external telephone ......63 printing TAM (answering machine) ....59 See Network User’s Guide. Jams scanning document ..........139 See Software User’s Guide. paper ...........140 Océ...
  • Page 225 Print Remote setup difficulties ........116 See Software User’s Guide. drivers ..........195 Replacing fax from memory ........55 drum unit ..........158 paper jams ..........140 toner cartridge ........155 quality ........122 Reports ..........81 reports ...........82 Dialer Dir ..........82 resolution ..........195 Fax Journal ..........
  • Page 226 Serial number Troubleshooting ........116 how to find....See inside front cover document jam ........139 Shipping the machine ......162 error messages on LCD ..... 133 SimpleBiz Fax & Alternate Number if you are having difficulty Ringing .............56 copy quality ........120 Sleep Timer ..........29 incoming calls ........
  • Page 227 Professionals © 2009 Océ. Illustrations and specifications do not necessarily apply to products and services offered in each local market. Technical specifications are subject to change without prior notice. All other www.oce.com trademarks are the property of their respective owners.

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