Chapter 10 Functional Setups; Setting Up Meta Scan Function; Procedure For Using Meta Scan; Checking Meta Scan Enabler (Optional) - Oki CX4545 MFP Manual

10 Functional Setups

Setting up Meta Scan Function

The Meta Scan is a function to attach information (meta data) generated within the device to scanned images. The
attached meta data can be processed by workflow servers or other means to supplement the scanned image.
To use Meta Scan, select [E-MAIL], [Save as file] and [Save to USB Media] agents of Meta Scan for templates and register
them.
Meta data is managed by an XML file which defines the scheme to store the information.
This section describes the data structure using the XML file <defaultForm3.xml> registered as the default as an example.
The default XML file consists of two data areas; the "basic data area" and "extended data area".
The "basic data area" records device information, scan parameters, and user information, while the "extended data area"
records information entered by the user on the control panel (maximum 25 items) when running Meta Scan.
The user can create fields in "extended data area" to store information entered from the control panel under [Extended
Field Definition] - [Extended Field Properties].
When using applications that interact with Meta Scan, follow the instructions of the application vendor to set the XML
format file and the extended field.
 P.356 "Procedure for using Meta Scan"
 P.356 "Checking Meta Scan Enabler (optional)"
 P.357 "Editing XML format file"
 P.361 "Registering XML format file"
 P.362 "Registering Extended Field Definition"
 P.365 "Registering templates for Meta Scan"
 P.368 "Meta Scan"
 P.368 "Checking logs of Meta Scan"
 Procedure for using Meta Scan
Setup
Operation
1 Checking the Meta Scan option
2 Editing the XML format file
3 Registering an XML format file
4 Registering an extended field
definition
5 Registering a template for Meta Scan
Operation
Operation
1 Meta Scan
2 Checking Meta Scan logs
 Checking Meta Scan Enabler (optional)
The optional Meta Scan Enabler is required to use the Meta Scan function. For the details, contact your distributor or
service technician.
You can check whether the Meta Scan option is set on your equipment as follows.
Meta Scan function is available if [Meta scan enabler] is registered under [ADMIN] - [GENERAL] - [LICENSE
MANAGEMENT].
356

Setting up Meta Scan Function

Description
Check whether the Meta Scan option
can be used with your equipment.
If necessary, edit the XML format file
for meta data.
Register an XML format file for meta
data.
If necessary, register an extended
field definition.
Register a template for Meta Scan.
Description
Perform a meta scan using a template
for Meta Scan.
Check the scan log to confirm if meta
data has been correctly created.
Reference
 P.356 "Checking Meta Scan Enabler
(optional)"
 P.357 "Editing XML format file"
 P.361 "Registering XML format file"
 P.362 "Registering Extended Field Definition"
 P.365 "Registering templates for Meta Scan"
Reference
Scanning Guide "Using Scan Templates"
Scanning Guide "Viewing the Scan Job Status
and Log"