Oki CX4545 MFP Operator's Manual
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Oki CX4545 MFP Operator's Manual

Oki CX4545 MFP Operator's Manual

Operation manual
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Download this manual See also: Troubleshooting Manual, Manual
MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS/
MULTIFUNCTIONAL DIGITAL SYSTEMS
Operator's Manual
for FAX Unit
ES9160 MFP/ES9170 MFP
ES9460 MFP/ES9470 MFP
CX3535 MFP/CX4545 MFP

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Summary of Contents for Oki CX4545 MFP

  • Page 1 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS/ MULTIFUNCTIONAL DIGITAL SYSTEMS Operator’s Manual for FAX Unit ES9160 MFP/ES9170 MFP ES9460 MFP/ES9470 MFP CX3535 MFP/CX4545 MFP...
  • Page 2 ©2012 Oki Data Corporation All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.

  • Page 3: Preface

    Preface Thank you for purchasing the Oki FAX Unit GD-1250/GD-1260. This Operator's Manual describes how to use the fax functions, troubleshooting and its maintenance, etc. Before using the fax functions, thoroughly read and understand this Operator's Manual. To ensure that the fax functions are used in optimum working conditions, keep this Operator's Manual in a handy place for future reference.

  • Page 4: Before Reading This Manual

    Before Reading This Manual  How to read this manual  Symbols in this manual In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment. Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects.

  • Page 5: General Precautions

    2. All warranties, conditions and other terms implied by law are, to the fullest extent permitted by law, excluded and no such implied warranties are given or apply in relation to the Products. 3. Oki Data Corporation shall not be liable for any loss, cost, expense, claim or damage whatsoever caused by any of the following: - use of handling of the Product otherwise than in accordance with the manuals, including but not limited to the Operator’s Manual, User’s Guide, and/or incorrect or careless handling or use of the Product;...
  • Page 6 General Precautions...

  • Page 7: Table Of Contents

    CONTENTS Preface............................1 Before Reading This Manual ....................2 General Precautions......................... 3 Chapter 1 BEFORE USING FAX Description of Each Component ..................... 8 Control panel ......................... 8 Touch panel......................... 10 Options ..........................11 Connecting Cables ......................... 12 Chapter 2 SENDING/RECEIVING A FAX Sending a Fax .........................
  • Page 8 Onramp Gateway ........................71 Offramp Gateway........................72 Save as File ..........................73 Printing SECURE RECEIVE fax jobs..................75 Chapter 5 PRINTING LISTS AND REPORTS Printing Lists & Reports Manually ..................78 Journal (transmission journal/reception journal)..............78 Reservation list ........................79 Mailbox/relay box report ......................
  • Page 9 BEFORE USING FAX This chapter describes the basics of this equipment you should learn before you start using it. Description of Each Component..................... 8 Control panel ................................8 Touch panel ................................10 Options ................................. 11 Connecting Cables......................... 12...

  • Page 10: Chapter 1 Before Using Fax

    1 BEFORE USING FAX Description of Each Component  Control panel This section describes the buttons on the control panel used for the fax functions. For any details of the control panel not covered in this document, refer to the Quick Start Guide. 10 9 1.
  • Page 11 1 BEFORE USING FAX 1.BEFORE USING FAX 13. PRINT DATA lamp This lamp lights when there is a received SECURE RECEIVE fax job. This lamp does not light when the equipment is in the Super Sleep mode. Description of Each Component...

  • Page 12: Touch Panel

    1 BEFORE USING FAX  Touch panel This section describes the fax screen on the touch panel. For any details of the touch panel not covered in this document, refer to the Quick Start Guide. 1. Header area The name of the currently selected function and buttons related to the current status of this equipment are shown here. 2.

  • Page 13: Options

    1 BEFORE USING FAX 1.BEFORE USING FAX  Options This section describes the options related to the fax function.  FAX Unit (GD-1250) This unit enables the use of the fax function.  2nd Line for FAX Unit (GD-1260) This board enables the use of 2 lines for sending and receiving faxes. Description of Each Component...

  • Page 14: Connecting Cables

    1 BEFORE USING FAX Connecting Cables Be sure that the power of this equipment is turned OFF before connecting the cables. ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP (GD-1250) Be sure that the power of this equipment is turned OFF before connecting the cables. ES9160 MFP/ES9170 MFP (GD-1250) 1.
  • Page 15 SENDING/RECEIVING A FAX This chapter describes how to send and receive a fax. Sending a Fax ......................... 14 Basic procedures..............................14 Handling an original..............................17 Setting the transmission conditions ........................21 Specifying the recipient ............................25 Other transmissions .............................32 Receiving a Fax ........................35 Reception mode ..............................35 Originals and paper ..............................37...

  • Page 16: Sending A Fax

    2 SENDING/RECEIVING A FAX Sending a Fax  Basic procedures This section describes the basic procedures to send a fax. For details of in-depth operations, see the page under each procedure as required. Besides the basic sending functions described in this page, there are various useful ways to send a fax. These procedures are described in the following pages.
  • Page 17 2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Specify the recipient. To specify the recipient, dial the number using the digital keys on the control panel or use the address book.  P.25 “Specifying the recipient” To display the preview screen, press [PREVIEW]. ...

  • Page 18: Batch Transmission Function

    2 SENDING/RECEIVING A FAX Redial function In the memory transmission mode, if the fax cannot be sent due to a busy-line, the fax number is redialed automatically to send the fax. By default, this equipment redials 3 times at 1-minute intervals. Batch transmission function If there are multiple transmission jobs to the same recipient in memory, you can send them at once using this function, resulting in reduction of communication costs.

  • Page 19: Handling An Original

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Handling an original  Originals that can be sent This equipment can send a fax of the following originals. You can place 1-sided or 2-sided originals of the media types, such as standard paper, recycled paper and paper having holes (2, 3 or 4 holes) for filing, on the RADF (Reversing Automatic Document Feeder).

  • Page 20: Placing The Original On The Original Glass

    2 SENDING/RECEIVING A FAX  Placing the original(s) on the original glass This section describes how to set an original on the original glass. Originals are sent in the order they are placed on the original glass. Do not place any heavy objects (4 kg/9 lb. or over) on the original glass and do not press on it with force. Breaking the glass could injure you.

  • Page 21: Placing The Original(S) On The Radf

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Placing the original(s) on the RADF This section describes how to set the original(s) on the RADF (Reversing Automatic Document Feeder, optional). When the originals are placed on the RADF, the uppermost page is the first to be scanned and sent. After aligning the originals, place them with their face up and slide the guides to rest against the edges of the originals.
  • Page 22 2 SENDING/RECEIVING A FAX Sending different width originals To set different width originals, adjust the side guides to the widest original size, and then align the original against the front side. Available combinations of the original size are as follows. ...

  • Page 23: Setting The Transmission Conditions

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Setting the transmission conditions You can set the fax transmission conditions.  The transmission conditions are only applied to the current transmission. They return to the default settings after the transmission.  Each default setting of resolution, original mode, exposure, transmission mode and ECM is adjustable. ...

  • Page 24: Original Mode

    2 SENDING/RECEIVING A FAX RESOLUTION Set the resolution based on the fineness of the original. STANDARD: This is suitable for an original with regular size text. FINE: This is suitable for an original with small size text and fine illustrations. U-FINE: This is suitable for an original with ultra-fine illustrations.
  • Page 25 2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Switch the ECM (Error Correction Mode) communication ON or OFF. ECM is an internationally standardized communication mode that automatically corrects errors that occur during fax transmissions. With this setting option ON, even when the transmitted data have been affected by noise during communication, this mode allows good communication without image distortion by automatically resending the parts that have been affected.
  • Page 26 2 SENDING/RECEIVING A FAX  Changing the settings for each page You can change the scanning conditions (RESOLUTION, MODE, EXPOSURE and ORIGINAL) for each page. Specify the recipients and press [SEND] to start scanning a document. When the scanning of the original is completed, the confirmation screen for the next original is displayed.

  • Page 27: Specifying The Recipient

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Specifying the recipient There are various ways to specify the recipient, such as Direct entry with the control panel and Address book entry. To use the address book, you need to register recipients’ fax numbers to the book in advance. For details of the operation, refer to the MFP Management Guide or TopAccess Guide.

  • Page 28: Specifying The Recipient In The Address Book

    2 SENDING/RECEIVING A FAX Confirm the fax number displayed on the fax screen.  To delete each entered value, press [BACK SPACE].  To delete all the entered values at once, press the [CLEAR] button on the control panel.  In the memory transmission mode, you can send the same document to multiple recipients (up to 400 recipients) at once.

  • Page 29: Group Entry

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Group entry In the address book, you can specify the group to which you want to send a fax. Press [GROUP] tab to display the list of the groups, and then press the group name. ...
  • Page 30 2 SENDING/RECEIVING A FAX Key in the desired ID number (1 to 1000) using the digital keys on the control panel, and then press [OK]. The ID number is the one shown in the destination name box. The number ranges from 001 to 1000. The page including the entered ID number is displayed.

  • Page 31: Searching For The Recipient's Fax Number

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Searching for the recipient's fax number You can search for the recipient's fax number from the address book and LDAP server. To search for the recipient's fax number from the LDAP (Lightweight Directory Access Protocol) server, the name of the LDAP server to be connected is required to be registered to this equipment in advance.
  • Page 32 2 SENDING/RECEIVING A FAX Selecting the LDAP server To search for the recipient's fax number in the LDAP server, press the pull-down menu in the recipient search menu. The list of the LDAP servers is displayed. Press the LDAP server name you want to search, and then press [OK].

  • Page 33: Confirming The Recipients

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Confirming the recipients You can confirm the recipients which you specified or delete unnecessary recipients. Press [DESTINATION]. The recipient list screen is displayed. Select the recipient you want to delete, and then press [DELETE].

  • Page 34: Other Transmissions

    2 SENDING/RECEIVING A FAX  Other transmissions  On-hook transmission In this mode, you can dial and perform direct fax transmission without picking up the handset of the external telephone. On-hook Transmission is available when on the upper right of the screen is OFF. Place the original(s).

  • Page 35: Off-Hook Transmission

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Off-hook transmission In this mode, you can pick up the handset of the external telephone to dial and perform direct fax transmission. Off-hook Transmission is available when on the upper right of the screen is OFF. Place the original(s).
  • Page 36 2 SENDING/RECEIVING A FAX Press [SEND]. Check the fax image after the preview is displayed. Press [OK] if you send it without any change. The fax will then be sent.  To send another original, place it on the original glass or RADF (Reversing Automatic Document Feeder), and then press the [START] button on the control panel.

  • Page 37: Receiving A Fax

    2 SENDING/RECEIVING A FAX Receiving a Fax  Reception mode This section describes how to receive a fax. Refer to the appropriate section for your current reception mode. The reception mode can be set on the ADMIN menu. For details of the current setting, ask your administrator. Besides the receiving methods described in this page, there are various useful ways to receive a fax.

  • Page 38: Memory Reception

    2 SENDING/RECEIVING A FAX  Memory reception In the following conditions, faxes cannot be printed. If this happens, received fax data are stored in the memory, and printing is resumed as soon as this equipment is ready. As the memory reception function is always enabled, you do not need to make any setting.

  • Page 39: Originals And Paper

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Originals and paper  Acceptable size of paper A3, B4, A4, B5, A5, FOLIO, LD, LG, LT, ST and COMP sized paper are available. The printing range of each size of paper is as follows: As shown in the figures below, if an original document contains any information in the shaded area, it is not printed on the paper.

  • Page 40: Paper Priority When There Is No Same Size Paper

    2 SENDING/RECEIVING A FAX  Paper priority when there is no same size paper When both “RX reduction printing” and “Discard printing” are set to ON, paper is selected according to the following priority: 1. Paper of the same size and the same orientation as the original 2.
  • Page 41 2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX A/B format Size of Original being Received Priority FOLIO FOLIO Reduced to 75% Reduced to 75%  When the corresponding paper size is not available, in most cases, the scanned original is printed on paper of a larger size.
  • Page 43 CHECKING AND CANCELING THE COMMUNICATIONS This chapter describes how to check and cancel fax communications. Checking Communications ....................42 Checking reserved transmissions ........................42 Checking communication status (log)........................43 Canceling the Transmission....................45 Canceling the memory transmission ........................45 Canceling direct transmissions..........................47 Canceling reserved transmissions ........................48...

  • Page 44: Chapter 3 Checking And Canceling The Communications

    3 CHECKING AND CANCELING THE COMMUNICATIONS Checking Communications  Checking reserved transmissions You can check reserved fax transmissions. Press [JOB STATUS]. Select [FAX].  Reserved transmission jobs are listed in the reversed chronological order from top to bottom.  Press to switch the pages.

  • Page 45: Checking Communication Status (Log)

    3 CHECKING AND CANCELING THE COMMUNICATIONS 3.CHECKING AND CANCELING THE COMMUNICATIONS  Checking communication status (log) You can check the log of fax transmissions and receptions. Press [JOB STATUS]. Select the [LOG] tab, and then press [SEND] or [RECEIVE]. Checking Communications...
  • Page 46 3 CHECKING AND CANCELING THE COMMUNICATIONS The list of the communication status is displayed.  Transmissions or receptions are listed in the reversed chronological order from top to bottom.  Press to switch the pages.  Up to the latest 40 or 120 transmission/reception records can be listed on the log. The maximum number can be set on the ADMIN menu.

  • Page 47: Canceling The Transmission

    3 CHECKING AND CANCELING THE COMMUNICATIONS Canceling the Transmission  Canceling the memory transmission You can cancel the memory transmission during scanning.  When using the original glass This section describes how to cancel the memory transmission when an original is placed on the original glass. When scanning is completed, the confirmation screen for the next original is displayed.
  • Page 48 3 CHECKING AND CANCELING THE COMMUNICATIONS  When using the RADF (Reversing Automatic Document Feeder) This section describes how to cancel the memory transmission when an original is placed on the RADF. Press the [STOP] button on the control panel while the originals are being scanned. Scanning is paused.

  • Page 49: Canceling Direct Transmissions

    3 CHECKING AND CANCELING THE COMMUNICATIONS 3.CHECKING AND CANCELING THE COMMUNICATIONS  Canceling direct transmissions You can cancel the direct transmission during scanning. Even if you cancel transmission in the direct TX mode, the part of the original that was scanned before transmission is canceled has been sent.

  • Page 50: Canceling Reserved Transmissions

    3 CHECKING AND CANCELING THE COMMUNICATIONS  Canceling reserved transmissions You can display the list of the reserved transmissions, and cancel the reserved transmissions that are in the queue or in progress. Press [JOB STATUS], and then select the [FAX] tab. The list of the reserved transmissions is displayed.
  • Page 51 ADVANCED FUNCTIONS This chapter describes useful functions of this equipment. Transmitting 2-Sided Originals ..................... 50 Priority Transmission......................52 Polling Communication ......................53 Polling transmission .............................53 Polling reception..............................54 Mailbox Transmission......................55 Registering/printing/deleting an original .......................56 Sending/retrieving an original..........................60 Creating/modifying/deleting a mailbox .........................63 Chain Dial Communication....................

  • Page 52: Transmitting 2-Sided Originals

    4 ADVANCED FUNCTIONS Transmitting 2-Sided Originals You can send a copy of 2-sided originals by fax using the RADF (Reversing Automatic Document Feeder). Note that each setting will automatically return to its default setting when transmission is completed. Place the original(s) on the RADF. ...
  • Page 53 4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Specify the recipient’s fax number.  P.25 “Specifying the recipient” Press [SEND].  P.14 “Basic procedures” Transmitting 2-Sided Originals...

  • Page 54: Priority Transmission

    4 ADVANCED FUNCTIONS Priority Transmission You can send a fax prior to other reserved transmissions (including redial standby). Note that each setting will automatically return to its default setting when transmission is completed. Place the original(s).  P.17 “Handling an original” Press the [FAX] button on the control panel.

  • Page 55: Polling Communication

    To use the polling communication function with the password verification applied, the fax machines of both the sender and recipient have to be Oki Fax machines (MFP). Place the original(s).

  • Page 56: Polling Reception

    4 ADVANCED FUNCTIONS Press the [START] button on the control panel.  Upon request of the recipient's fax machine, the data of the original stored into memory are sent automatically. Once they are sent, they are deleted from memory.  You can delete the data of the original from memory by canceling the polling transmission. ...

  • Page 57: Mailbox Transmission

    4 ADVANCED FUNCTIONS Mailbox Transmission This function is used to communicate between fax machines compatible with a mailbox function (ITU-T compatible). The owners of these fax machines can input or retrieve the data of the originals in the mailbox. There are 3 types of mailbox: confidential mailbox, bulletin board mailbox and relay station mailbox. To perform mailbox communication, the mailboxes must be created in advance.

  • Page 58: Registering/Printing/Deleting An Original

    4 ADVANCED FUNCTIONS  Registering/printing/deleting an original This section describes the operations of the mailbox in this equipment.  Registering an original You can register an original to the confidential or bulletin board mailbox in this equipment. To register the originals to confidential or bulletin board mailbox, the confidential or bulletin board mailbox must be created in advance.
  • Page 59 4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK].  If a password has been set to the selected bulletin board mailbox, key in the password in the same way as the box number.

  • Page 60: Printing An Original

    4 ADVANCED FUNCTIONS  Printing an original You can print the original registered in the confidential or bulletin board mailbox in this equipment. Press the [FAX] button on the control panel.  P.14 “Basic procedures” Press the [ADVANCED] tab, and then press [ITU MAILBOX]. This screen is the same as the one you see when you register the original.

  • Page 61: Deleting An Original

    4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS  Deleting an original You can delete the original registered in the confidential or bulletin board mailbox in this equipment. Press the [FAX] button on the control panel.  P.14 “Basic procedures” Press the [ADVANCED] tab, and then press [ITU MAILBOX]. This screen is the same as the one you see when you register the original.

  • Page 62: Sending/Retrieving An Original

    4 ADVANCED FUNCTIONS  Sending/retrieving an original This section describes the operations of the mailbox in the recipient's fax machine.  Sending an original You can send an original to the confidential/bulletin board/relay station mailbox in this equipment. Place the original(s). ...

  • Page 63: Retrieving An Original

    4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as the box number. The box number and the password you specified here are sent to the recipient’s fax machine as SUD (box number) and SID (password) of the command compatible with the ITU-T standards.
  • Page 64 4 ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as the box number. The box number and the password you specified here are sent to the recipient’s fax machine as SUD (box number) and SID (password) of the command compatible with the ITU-T standards.

  • Page 65: Creating/Modifying/Deleting A Mailbox

    4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS  Creating/modifying/deleting a mailbox This section describes how to manage the mailbox in this equipment. In the list, you can view the status of the mailbox registered to this equipment.  P.80 “Mailbox/relay box report” ...

  • Page 66: Creating/Modifying A Relay Station Mailbox

    4 ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry screen, key in the box number(s) (a maximum of 20 digits), and then press [OK].  If you want to set a password (a maximum of 20 digits), key in the password in the same way as the box number.
  • Page 67 4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry screen. Key in the box number(s) (a maximum of 20 digits), and then press [OK].  If you want to set a password (a maximum of 20 digits), key in the password in the same way as the box number.

  • Page 68: Deleting A Mailbox

    4 ADVANCED FUNCTIONS Specify the recipient to which you want to send the report, and then press [OK].  P.25 “Specifying the recipient” Only one recipient can be specified. The confirmation screen for printing the received copy of the original is displayed. If you want to print it out whenever a copy of the original is delivered, press [ALWAYS].
  • Page 69 4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS In the “BOX TYPE” group, press [CONFIDENTIAL], [BULLETIN BD] or [RELAY]. In the “MODE” group, press [BOX DELETE], and then [OK]. If the selected mailbox has not been set, an error message is displayed and you are unable to proceed. Press [BOX NUMBER] to display the entry screen.

  • Page 70: Chain Dial Communication

    4 ADVANCED FUNCTIONS Chain Dial Communication You can chain pre-registered sets of numbers to form a dialing string. For example, you can form the desired number by specifying sets of numbers registered in the address book sequentially such as region code, area code and fax numbers. Place the original(s).

  • Page 71: Delayed Transmission Reservation

    4 ADVANCED FUNCTIONS Delayed Transmission Reservation You can send a fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to send a fax to a country which has a time difference. Place the original(s).

  • Page 72: Recovery Transmission

    4 ADVANCED FUNCTIONS Recovery Transmission You can save the data of originals, which were not sent after redialing a specified number of times, in the memory and resend them without placing the originals. Enabling or disabling this function or a period of time for the data to be retained can be set on the ADMIN menu.

  • Page 73: Onramp Gateway

    ITU-T Compatible of the equipment through the G3 Fax machine public telephone line. Mail Server Mail Server OKI MFP Internet Fax machine Relay Box 3. The E-mail (Internet Fax) is received 2. The fax is converted to an E-mail through the Network.

  • Page 74: Offramp Gateway

    Internet recipient's fax machine. of this equipment is specified Fax is sent. are received, and are sent to Mail Server this equipment. Internet Fax OKI MFP machine Mail Server (SMTP) Internet Intranet Client Computer Subaddress...

  • Page 75: Save As File

    4 ADVANCED FUNCTIONS Save as File While sending a fax, you can save the fax as a file to a shared folder in this equipment or in a client computer. That file can be accessed from client computers on a network. To save a fax as a file into a shared folder in a client computer, you must make the “Save as file”...
  • Page 76 4 ADVANCED FUNCTIONS Select the location where you want to save the file and the file format, and then press [OK].  When PDF-MULTI, TIFF-MULTI, or XPS-MULTI is selected, the file should be saved as a multiple-page file. When PDF-SINGLE, TIFF-SINGLE, or XPS-SINGLE is selected, the file should be saved as a single-page file. ...

  • Page 77: Printing Secure Receive Fax Jobs

    4 ADVANCED FUNCTIONS Printing SECURE RECEIVE fax jobs When the PRINT DATA lamp on the control panel is lit, there is a received SECURE RECEIVE fax job. You can print the fax data by entering your PRINT PASSWORD. This lamp does not light when the equipment is in the Super Sleep mode. Press the [PRINT] button on the control panel.
  • Page 78 4 ADVANCED FUNCTIONS Press [PASSWORD]. Enter the password for printing a received SECURE RECEIVE fax, and then press [OK] to start printing.  Use the password set by your administrator for each line. Printing SECURE RECEIVE fax jobs...
  • Page 79 PRINTING LISTS AND REPORTS This chapter explains how to print lists and reports. Printing Lists & Reports Manually ..................78 Journal (transmission journal/reception journal)....................78 Reservation list ..............................79 Mailbox/relay box report ............................80 Printing Lists & Reports Automatically................81 Lists/Reports Samples......................82 Transmission journal ............................82 Reception journal ..............................83 Reservation list ..............................83...

  • Page 80: Printing Lists & Reports Manually

    5 PRINTING LISTS AND REPORTS Printing Lists & Reports Manually You can print lists and reports (journals) manually. For samples of lists and reports, see the following section.  P.82 “Lists/Reports Samples”  Lists and reports are printed on LT/A4-size paper. If this equipment has run out of LT/A4-size paper, lists and reports will be printed on larger sized paper.

  • Page 81: Reservation List

    5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS Press [JOURNAL]. If [JOURNAL] is pressed with the transmission/reception records selected, the journal of the selected file is printed.  Reservation list You can print a list of the reserved transmissions. Press [JOB STATUS].

  • Page 82: Mailbox/Relay Box Report

    5 PRINTING LISTS AND REPORTS  Mailbox/relay box report You can print a list of the current status of the mailboxes registered to this equipment. Press the [FAX] button on the control panel.  P.14 “Basic procedures” Press the [ADVANCED] tab, and then press [ITU MAILBOX LIST]. Printing Lists &...

  • Page 83: Printing Lists & Reports Automatically

    5 PRINTING LISTS AND REPORTS Printing Lists & Reports Automatically You can print lists and reports automatically. For samples of lists and reports, see the following section.  P.82 “Lists/Reports Samples” Lists and reports are automatically printed according to the settings that the administrator made, so no user operation is required.

  • Page 84: Lists/Reports Samples

    5 PRINTING LISTS AND REPORTS Lists/Reports Samples  Transmission journal Terminal ID Sender’s Fax number (Line2: Optional) Sender’s Fax number (Line1) Journal (or list) ROM version outputting date and time TRANSMISSION JOURNAL XXXXXXXXXXX XXXX-XXX TIME : 05-10-2011 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678...

  • Page 85: Reception Journal

    5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS  Reception journal RECEPTION JOURNAL XXXXXXXXXXX XXXX-XXX TIME : 05-10-2011 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. FILE NO. DATE TIME DURATION FROM DEPT MODE STATUS 05.10 14:23 00:00...

  • Page 86: Mailbox/Relay Box Report

    5 PRINTING LISTS AND REPORTS  Mailbox/relay box report MAILBOX/RELAY BOX REPORT TIME : 05-10-2011 18:00 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. MAIL BOX BOX NO. BOX TYPE FILE NO. DATE TIME FROM 11222 BULLETIN BD 11231 CONFIDENTIAL...

  • Page 87: Memory Transmission Report

    5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS  Memory transmission report MEMORY TRANSMISSION REPORT TIME : 05-10-2011 17:48 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. FILE NO. DATE 05.10 17:11 ABC EXPRESS DOCUMENT PAGES START TIME 05.10 17:13 END TIME...

  • Page 88: Transmission Report

    5 PRINTING LISTS AND REPORTS  Transmission report TRANSMISSION REPORT XXXXXXXXXXX XXXX-XXX TIME : 05-10-2011 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. FILE NO. DATE TIME DURATION DEPT MODE STATUS 05.10 17:20 00:32 3109998888 EC 603 For the error codes displayed in the “STATUS”...

  • Page 89: Multi Polling Report

    5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS  Multi polling report MULTI POLLING REPORT TIME : 05-10-2011 18:18 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. FILE NO. : 014 DATE : 05.10 18:02 START TIME : 05.10 18:17 END TIME...

  • Page 90: Relay Tx Relay Station Report

    5 PRINTING LISTS AND REPORTS  Relay TX relay station report RELAY TX RELAY STATION REPORT TIME : 05-10-2011 14:46 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. FILE NO. : 013 DATE : 05.10 14:45 DOCUMENT PAGES FROM : 7141234567...

  • Page 91: Relay Station Report

    5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS  Relay station report RELAY STATION REPORT TIME : 05-10-2011 13:33 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. FILE NO. : 734 DATE : 05.10 13:33 RELAY BOX : 777 DOCUMENT PAGES FROM : 214...
  • Page 93 SETTING ITEMS This chapter describes the user and administrator settings related to the fax function. User Settings .......................... 92 Fax settings ................................92 Administrator Settings......................95 Registering the terminal ID ...........................97 Setting the initial setup ............................98 Setting RX printing .............................100 Setting recovery transmission ..........................102 Setting 2nd Line for FAX Unit ..........................103 SECURE RECEIVE............................104...

  • Page 94: User Settings

    6 SETTING ITEMS User Settings  Fax settings Set the initial settings for the fax transmission functions. Press the [USER FUNCTIONS] button on the control panel. Press [FAX]. User Settings...
  • Page 95 6 SETTING ITEMS 6.SETTING ITEMS Set each setting item, and then press [OK]. Press to switch the pages. RESOLUTION Set the resolution based on the fineness of the original. STANDARD: This is suitable for an original with regular size text. FINE: This is suitable for an original with small size text and detailed illustrations.
  • Page 96 6 SETTING ITEMS EXPOSURE Set the density at which the original is to be scanned. AUTO: This equipment automatically detects the contrast of the original, and scans it with the optimum contrast. MANUAL: Press to set the desired contrast. Switch the TTI recording ON or OFF. To enable this feature, the Terminal ID must be registered to this equipment in advance.

  • Page 97: Administrator Settings

    6 SETTING ITEMS Administrator Settings This section describes the FAX menu managed by the administrator. Follow the procedures below to display the menu you want to operate. Press the [USER FUNCTIONS] button on the control panel. Press [ADMIN] tab, and then press [PASSWORD]. Enter the administrator password, and then press [OK].
  • Page 98 6 SETTING ITEMS Press [FAX]. The FAX menu is displayed. The following section describes each menu. Administrator Settings...

  • Page 99: Registering The Terminal Id

    6 SETTING ITEMS 6.SETTING ITEMS  Registering the terminal ID This section describes how to register the terminal ID of this equipment. If the terminal ID is registered in advance, sender information can be printed on the leading edge on the transmitted original, and receiver information on the trailing edge on the received fax.

  • Page 100: Setting The Initial Setup

    6 SETTING ITEMS Example of how sender information is printed on paper Sender information is printed about 5 mm (0.2 inch) from the top edge of the transmitted copy of the original. 05-10-2011 15:08 FROM-Aaabbb 1234567890 T-069 P0001/0001 F-049 File number Number of pages Date sent Sender's ID name...
  • Page 101 6 SETTING ITEMS 6.SETTING ITEMS Set each option, and then press [OK]. Press to switch the pages. RX MODE Set the fax reception mode. AUTO: This equipment receives an incoming fax automatically. MANUAL: This equipment receives an incoming fax manually. ...

  • Page 102: Setting Rx Printing

    6 SETTING ITEMS  Setting RX printing You can set up options to print a received fax. In the Administrator’s Function List, you can view the status of the options. For details of the operation to print the list, refer to the MFP Management Guide. Press [RX PRINT].
  • Page 103 6 SETTING ITEMS 6.SETTING ITEMS DUPLEX PRINT You can switch duplex printing ON or OFF. With it being set to ON, received documents are printed on both sides of paper.  Duplex printing is available only if the received fax sizes and resolution are the same. ...

  • Page 104: Setting Recovery Transmission

    6 SETTING ITEMS  Setting recovery transmission You can set a period of time to retain original data in the memory for the recovery transmission function, or whether enabling or disabling this function. Press [RECOVERY TX]. Press [ 24H] or [ 1H] to set the document-stored time, and then press [OK].

  • Page 105: Setting 2Nd Line For Fax Unit

    6 SETTING ITEMS 6.SETTING ITEMS  Setting 2nd Line for FAX Unit You can make settings so that two lines can be used at the same time using the 2nd Line for FAX Unit (optional) installed. In addition to the settings described below, you need to: ...

  • Page 106: Secure Receive

    6 SETTING ITEMS  SECURE RECEIVE The SECURE RECEIVE function allows you to store received fax jobs in the equipment without printing them. With this function, you can prevent the leaking of confidential information in a fax received when no people are present in your office, such as nighttime or holidays, or when an unspecified number of people visit your office.
  • Page 107 6 SETTING ITEMS 6.SETTING ITEMS [WEEKLY SCHEDULE] You can set the time for each day of the week for automatically enabling or disabling the SECURE RECEIVE function.  Time is displayed in 24-hour format.  To enable the function throughout the day, set [DISABLE]/[ENABLE] to 00:00/00:00. ...
  • Page 108 6 SETTING ITEMS Enter the password and press [OK]. Press [RETYPE NEW PASSWORD], enter the same password again, and then press [OK].  Up to 20 alphanumeric characters (including the following symbols) can be entered for the passward. You can use alphanumerics and the following symbols. # $ ( ) * + , - .
  • Page 109 TROUBLESHOOTING AND SPECIFICATIONS This chapter describes troubleshooting and specifications of GD-1250. Troubleshooting ........................108 Error codes .................................108 Error messages ..............................108 Transmission/reception trouble ..........................109 Specifications of GD-1250 ....................110...

  • Page 110: Troubleshooting

    7 TROUBLESHOOTING AND SPECIFICATIONS Troubleshooting  Error codes Below is a list of error codes that you might see in the lists or reports. Error Code Description Remedy 0012 Original jam Clear the jammed original. 0013 Door open Firmly close the open door. 0020 Power interruption Check the power interruption report.

  • Page 111: Transmission/Reception Trouble

    7 TROUBLESHOOTING AND SPECIFICATIONS 7.TROUBLESHOOTING AND SPECIFICATIONS  Transmission/reception trouble Below is a list of trouble you might encounter during the transmission/reception. Transmission troubles Trouble Check Point TRANSMIT is not displayed even if the  Did you replace the handset before you pressed the [START] button? When you are [START] button is pressed.

  • Page 112: Specifications Of Gd-1250

    7 TROUBLESHOOTING AND SPECIFICATIONS Specifications of GD-1250 Model Name GD-1250 Size of Original LD, LG, LT, LT-R, ST, ST-R, COMP (North America) Size of Original A3, A4, A4-R, A5, A5-R, B4, B5, B5-R, FOLIO (A/B format) Recording Paper Size 11" x 17" (LD), 8.5" x 14" (LG), 8.5" x 11" (LT), 5.5" x 8.5" (ST), 10. 1/8" x 14" (COMP) (North America) Recording Paper Size 297 mm x 420 mm (A3), 210 mm x 297 mm (A4), 148 mm x 210 mm (A5),...

  • Page 113: Index

    INDEX Numerics Mailbox Transmission ..63 creating the confidential or bulletin board mailbox ........12 2nd Line for FAX Unit ....64 creating/modifying a relay station mailbox ............50 2-Sided originals ..........66 deleting a mailbox ..........59 deleting an original ..........
  • Page 114 ............16 Redial function ............101 REDUCTION ..........55 Relay station mailbox ..........42 Reserved transmissions ............ 22 RESOLUTION ............101 ROTATE SORT ................94 ..............99 RX MODE ............103 RX ONLY (24HR) ...........103 RX ONLY (TIMER) ..............100 RX printing ..............73 Save as File ......94 SECURE RECEIVE FORCED SETTING ..........
  • Page 115 ES9160 MFP/ES9170 MFP ES9460 MFP/ES9470 MFP CX3535 MFP/CX4545 MFP...
  • Page 116 Oki Data Corporation 4-11-22 Shibaura, Minato-ku,Tokyo 108-8551, Japan www.okiprintingsolutions.com 45106302EE...

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