Oki CX4545 MFP Manual
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Oki CX4545 MFP Manual

Oki CX4545 MFP Manual

Multifunctional digital color systems / multifunctional digital systems topaccess guide
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See also: Troubleshooting Manual , Operator's Manual
MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
TopAccess Guide
ES9160 MFP/ES9170 MFP
ES9460 MFP/ES9470 MFP
CX3535 MFP/CX4545 MFP

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Summary of Contents for Oki CX4545 MFP

  • Page 1 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS TopAccess Guide ES9160 MFP/ES9170 MFP ES9460 MFP/ES9470 MFP CX3535 MFP/CX4545 MFP...
  • Page 2 ©2012 Oki Data Corporation All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.

  • Page 3: Preface

    Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the OKI MFP’s functions. Operations on some items are restricted depending on the privileges assigned to the TopAccess user.

  • Page 4: Security Precautions

     Trademarks  The official name of Windows XP is Microsoft Windows XP Operating System.  The official name of Windows Vista is Microsoft Windows Vista Operating System.  The official name of Windows 7 is Microsoft Windows 7 Operating System. ...

  • Page 5: Table Of Contents

    CONTENTS Preface............................1 Chapter 1 Overview TopAccess Overview ....................... 8 TopAccess Conditions......................9 Accessing TopAccess ......................10 Accessing TopAccess by entering URL ................10 Accessing TopAccess from Network Map (Windows Vista/Windows 7/Windows Server 2008)............12 TopAccess screen descriptions ................... 21 Access policy mode .......................
  • Page 6 Managing address book ...................... 94 Managing mailboxes......................100 Chapter 6 [Counter] Tab Page [Counter] Tab Page Overview ..................... 104 [Counter] Item list ......................104 [Counter] How to Set and How to Operate................. 111 Viewing counters ....................... 111 Chapter 7 [User Management] Tab Page [User Management] Tab Page Overview ................
  • Page 7 Displaying version information................... 252 [Security] Item list ........................ 253 Authentication settings ...................... 253 Certificate management settings ..................262 Password Policy settings....................266 [Security] How to Set and How to Operate ................ 269 Installing IPsec certificate ....................269 Installing a device certificate....................274 Creating/Exporting a client certificate ................
  • Page 8 Editing XML format file ...................... 357 Registering XML format file ....................361 Registering Extended Field Definition ................362 Registering templates for Meta Scan ................365 Meta Scan ......................... 368 Checking logs of Meta Scan....................368 Chapter 11 APPENDIX Installing Certificates for a Client PC ................. 370 Index..................................
  • Page 9 Overview This chapter provides an overview of the TopAccess functions. TopAccess Overview ....................... 8 TopAccess Conditions......................9 Accessing TopAccess ......................10 Accessing TopAccess by entering URL........................10 Accessing TopAccess from Network Map (Windows Vista/Windows 7/Windows Server 2008)......12 TopAccess screen descriptions ................... 21 Access policy mode.......................

  • Page 10: Chapter 1 Overview

    1 Overview TopAccess Overview TopAccess is a management utility that allows you to check device information of this equipment and job status, and to carry out device setting and maintenance through a web browser. TopAccess has an "end-user mode" and a "access policy mode". End-user mode End users can: ...

  • Page 11: Topaccess Conditions

    1 Overview TopAccess Conditions Your device should be connected to the network and TCP/IP is correctly configured to operate TopAccess. When TCP/IP is correctly configured, you can access TopAccess via a web browser. Supported browsers Windows  Internet Explorer 6.0 or later (Internet Explorer 7.0 or later when IPv6 is used) ...

  • Page 12: Accessing Topaccess

    1 Overview Accessing TopAccess You can access TopAccess by entering its URL in the address box of the web browser. To access it under a Windows Vista/Windows 7/Windows Server 2008 environment, confirm the network connection status on the Network Map with the LLTD (Link Layer Topology Discovery) feature of Windows Vista/Windows 7/Windows Server 2008, and then click the displayed icon of this equipment.
  • Page 13 1 Overview 1.Overview The TopAccess website appears. You can also access TopAccess using the Local Discovery link. For instructions on accessing TopAccess from Local Discovery, refer to the Help for Local Discovery. For using Firewall software, refer to the following Guide. ...

  • Page 14: Accessing Topaccess From Network Map

    1 Overview  Accessing TopAccess from Network Map (Windows Vista/Windows 7/Windows Server 2008) Confirm the network connection status on the [Network Map] with the LLTD feature of Windows Vista/Windows 7/Windows Server 2008, and then click the displayed icon of this equipment. ...
  • Page 15 1 Overview 1.Overview Click [Network and Sharing Center]. The [Network and Sharing Center] window appears. Click [Customize] of [Unidentified network (Public network)]. The [Set Network Location] window appears. Accessing TopAccess...
  • Page 16 1 Overview Select [Private] of [Location type], and then click [Next].  The [User Account Control] dialog box appears.  If the user account control is disabled, the [Set Network Location - Successfully set network settings] window appears. Go to step 7. Click [Continue] in the [User Account Control] dialog box.
  • Page 17 1 Overview 1.Overview  With Unidentified Network (Windows 7) Click the [Start] icon and select [Control Panel]. The [Control Panel] window appears. Click [Network and Internet]. The [Network and Internet] window appears. Click [Network and Sharing Center]. The [Network and Sharing Center] window appears. Accessing TopAccess...
  • Page 18 1 Overview Click [Choose homegroup and sharing options]. The [HomeGroup] window appears. Click [What is a network location?]. The [Set Network Location] window appears. Accessing TopAccess...
  • Page 19 1 Overview 1.Overview Click [Work network]. The [Set Network Location] confirmation window appears. Click [Close]. Accessing TopAccess...
  • Page 20 1 Overview  Accessing TopAccess from Network Map Click the [Start] icon and select [Control Panel]. The [Control Panel] window appears. Click [Network and Internet]. The [Network and Internet] window appears. Click [Network and Sharing Center]. The [Network and Sharing Center] window appears. Accessing TopAccess...
  • Page 21 1 Overview 1.Overview Click [View full map]/[See full map] in the [Network and Sharing Center] window. Mapping of devices connected on the network appears in the [Network Map] window. Click the icon of this equipment.  The name, IP address and MAC address of the devices appear when you place the pointer over each icon. ...
  • Page 22 1 Overview The TopAccess website appears. Accessing TopAccess...

  • Page 23: Topaccess Screen Descriptions

    1 Overview TopAccess screen descriptions Item name Description Function tab Features are grouped under each tab. This provides access to the main pages of TopAccess for each function. Menu bar This provides access to each menu page under the selected function tab. Submenu bar This provides access to each submenu page under the selected menu and function tab.

  • Page 24: Access Policy Mode

    1 Overview Access policy mode The access policy mode enables different operation privileges and displayed items to be applied depending on the user account you used to log in to TopAccess. In the access policy mode, the details of operations and displays differ depending on the roles and department assigned to the given user account.
  • Page 25 1 Overview 1.Overview Click the menu and submenu to display the desired page. You can log out by clicking the [Logout] link at the top right of the page. Access policy mode...

  • Page 27: [Device] Tab Page

    [Device] Tab Page This chapter describes the [Device] tab page in the TopAccess end-user mode. [Device] Item list........................26 Displayed icons ........................28...

  • Page 28: [Device] Item List

    2 [Device] Tab Page [Device] Item list TopAccess opens the [Device] tab which includes a picture indicating the device status. At any time, the end user may click [REFRESH] to update the TopAccess status information. This tab shows the following information about the device: Item name Description Device Information...
  • Page 29 2 [Device] Tab Page 2.[Device] Tab Page Some features may not be displayed on some models. [Device] Item list...

  • Page 30: Displayed Icons

    2 [Device] Tab Page Displayed icons When the equipment requires maintenance or when an error occurs with the equipment, icons indicating the status information appear near the graphic image of the equipment on the TopAccess [Device] tab. The following are the icons displayed and their descriptions.
  • Page 31 [Job Status] Tab Page Using TopAccess, end users can display and delete print jobs, fax/internetfax jobs, and scan jobs released by end users. [Job Status] Tab Page Overview ................... 30 [Print Job] Item list..............................30 [Fax/InternetFax Job] Item list ..........................32 [Scan Job] Item list ...............................33 [Job Status] How to Set and How to Operate ..............

  • Page 32: Job Status] Tab Page

    3 [Job Status] Tab Page [Job Status] Tab Page Overview You can display and delete print jobs, fax/internetfax jobs, and scan jobs. You can also print print jobs immediately. When user authentication is enabled, you can operate on jobs associated with the user account you used to log in. However, a user account with administrator privileges can operate on all jobs.
  • Page 33 3 [Job Status] Tab Page 3.[Job Status] Tab Page Item name Description Document Name Displays the document name of the print job. Document names are displayed using 10 asterisks (*) when the Confidentiality Setting is enabled.  P.139 “Setting up Confidentiality Setting” Date Time Displays the date and time when the print job was released from the client computers.

  • Page 34: [Fax/Internetfax Job] Item List

    3 [Job Status] Tab Page  [Fax/InternetFax Job] Item list The Fax/InternetFax Job page displays the following information for each fax transmission job. Item name Description [Delete] button The selected fax job is deleted. File No. Displays the file number (001 to 100) to identify the fax transmission job. TO(Name) Displays the destination name set for the fax transmission job.

  • Page 35: [Scan Job] Item List

    3 [Job Status] Tab Page 3.[Job Status] Tab Page  [Scan Job] Item list The Scan Job page displays the following information for each scan job. Item name Description [Delete] button The selected scan job is deleted. TO(Name) Displays the destination (name) to where the scanned document is sent via an E-mail. TO(Email) Displays the destination (E-mail address) to where the scanned document is sent via an E- mail.

  • Page 36: [Job Status] How To Set And How To Operate

    3 [Job Status] Tab Page [Job Status] How to Set and How to Operate  P.34 “Displaying print jobs”  P.35 “Deleting jobs”  P.35 “Deleting private print jobs and hold print jobs”  P.36 “Releasing print jobs”  P.36 “Checking recovery information” ...

  • Page 37: Deleting Jobs

    3 [Job Status] Tab Page 3.[Job Status] Tab Page  Deleting jobs Click the [Job Status] tab and click the [Print], [Fax/InternetFax], or [Scan] menu. The Job page is displayed. Select the check box next to the job that you want to delete. Click [Delete].

  • Page 38: Releasing Print Jobs

    3 [Job Status] Tab Page  Releasing print jobs You can print jobs that are stored in the queue. Private print jobs and hold print jobs cannot be released from TopAccess. Click the [Job Status] tab and click the [Print] menu. The Print Job page is displayed.
  • Page 39 [Logs] Tab Page Using TopAccess, end users can display print job logs, transmission journals, reception journals, and scan job logs. [Logs] Tab Page Overview..................... 38 [View Logs] Item list..............................38 [Export Logs] Item list <access policy mode> ......................44 [Log Settings] Item list <access policy mode> .....................45 [Logs] How to Set and How to Operate................

  • Page 40: Logs] Tab Page

    4 [Logs] Tab Page [Logs] Tab Page Overview You can check the job history. Check the logs periodically to ensure that there is no unauthorized access to the equipment as a result of spoofing.  Logs are recorded from the moment the equipment is turned on until it is shut down. Log recording continues also after entering the Super Sleep mode.

  • Page 41: Transmission Journal

    4 [Logs] Tab Page 4.[Logs] Tab Page Item name Description Pages Displays the number of pages of the print job. Sets Displays the number of copies set for print jobs. Status Displays the status of the print log. User Name Displays the user account name of the owner of the print job.

  • Page 42: Reception Journal

    4 [Logs] Tab Page Click a table heading item to refresh the page and reorder the transmission journal list in the specified order.  Reception Journal The Reception Journal page displays the following information for each reception journal. 11 12 Item name Description Displays the serial number of the journals.

  • Page 43: Scan Log

    4 [Logs] Tab Page 4.[Logs] Tab Page  Scan Log The Scan Log page displays the following information for each scan job log. Item name Description TO(Name) Displays the destination (name) to where the scanned document was sent via an E-mail. TO(Email) Displays the destination (E-mail address) to where the scanned document was sent via an E-mail.
  • Page 44 4 [Logs] Tab Page Meta Scan E-mail notification B: This describes the transmission type. e-Filing Email (SMTP) Save in a local folder NetWare IPX/SPX NetWare TCP/IP FTPS Remote Scan or Web Services Scan C: This describes the resolution. 100 dpi 150 dpi 200 dpi 300 dpi...
  • Page 45 4 [Logs] Tab Page 4.[Logs] Tab Page  Message Log <access policy mode> The Message Log page displays errors which have occurred on your model.  Displays only when you are logged in with a user account which is granted administrator privileges or display privilege in the access policy mode.

  • Page 46: [Export Logs] Item List

    4 [Logs] Tab Page  [Export Logs] Item list <access policy mode> You can erase logs or export them in a file.  Displays only when you are logged in with a user account which is granted administrator or display privileges in the access policy mode.

  • Page 47: [Log Settings] Item List

    4 [Logs] Tab Page 4.[Logs] Tab Page Item name Description Scan Log Export You can erase scan logs or export (download) them in a file. Create New File & Clear Log — Creates a file according to the file format of the export data.

  • Page 48: Log Size

    4 [Logs] Tab Page  Log size Log size displays the log size. Item name Description Print Log Displays the log size of print jobs. Transmission Journal Displays the log size of transmission journals. Reception Journal Displays the log size of reception journals. Scan Log Displays the log size of scan jobs.

  • Page 49: [Logs] How To Set And How To Operate

    4 [Logs] Tab Page [Logs] How to Set and How to Operate  P.47 “Displaying job logs”  P.48 “Exporting logs”  Displaying job logs You can display logs for jobs which are performed on this equipment. Up to 100 logs are displayed in chronological order with the most recent first.

  • Page 50: Exporting Logs

    4 [Logs] Tab Page  Exporting logs You must be logged in to the access policy mode to export logs. For information on logs that can be exported, see the following:  P.44 “[Export Logs] Item list <access policy mode>” Log in to TopAccess in access policy mode.

  • Page 51: [Registration] Tab Page

    [Registration] Tab Page This chapter contains instructions on how to register templates, the address book, and mailboxes. [Registration] Tab Page Overview ..................50 [Template] Item list ...............................50 [Address Book] Item list............................76 [Inbound FAX routing] Item list ..........................81 [Registration] How to Set and How to Operate ..............86 Managing templates .............................86 Managing address book ............................94 Managing mailboxes ............................100...

  • Page 52: [Registration] Tab Page Overview

    5 [Registration] Tab Page [Registration] Tab Page Overview You can register templates, the address book, and inbound fax routing.  P.50 “[Template] Item list”  P.76 “[Address Book] Item list”  P.81 “[Inbound FAX routing] Item list”  [Template] Item list ...

  • Page 53: Public Template Groups

    5 [Registration] Tab Page 5.[Registration] Tab Page Public Template Groups Item name Description Displays "Public" for the public template group. Name Displays "Public Template Groups" for the public template group. You can click to check the registered templates.  P.93 “Displaying public templates” −...

  • Page 54: Private Template Groups

    5 [Registration] Tab Page Private Template Groups Item name Description Displays the group number. Name Displays the group name. Click the name of a registered template to check and edit the registered templates.  P.86 “Registering and editing private template groups” Click [Undefined] to register templates.
  • Page 55 5 [Registration] Tab Page 5.[Registration] Tab Page  [Group Properties] screen You can register a new private template group. Item name Description [Save] button Creates a private template group with the entered data. The [Private Templates] screen is displayed and you can edit the template you are registering.

  • Page 56: Group Information

    5 [Registration] Tab Page  [Private Templates] screen You can edit the template you are registering. Group Information Item name Description [Edit] button Allows you to edit the private template group information.  P.53 “[Group Properties] screen” [Change Password] button Allows you to change the password for the private template group.

  • Page 57: List View

    5 [Registration] Tab Page 5.[Registration] Tab Page List View Item name Description Name Displays the names registered on the touch panel.  P.57 “Panel Setting (Private template)” Click [Undefined] to register a new template.  P.53 “[Group Properties] screen” User Name Displays the user name registered on the panel setting.
  • Page 58 5 [Registration] Tab Page  [Template Properties] screen You can set the template you are registering. 8 9 10 11 Item name Description [Save] button Saves the template contents. [Cancel] button Cancels the operation. [Select Agent] button Allows you to set the selected agent. You can set the template details when creating a new agent.

  • Page 59: Private Template Settings

    5 [Registration] Tab Page 5.[Registration] Tab Page  Private template settings You can set details of a template.  P.57 “Panel Setting (Private template)”  P.58 “Destination Setting (Private template)”  P.64 “InternetFax Setting (Private template)”  P.64 “Fax Setting (Private template)” ...

  • Page 60: Destination Setting (Private Template)

    5 [Registration] Tab Page Item name Description Notification — Email to Enter a recipient E-mail address for the notification message. You can either select an option to send it to the E-mail address set in a private group or specify an E-mail address. When you enable the Notification setting, make sure to set up the E-mail settings in the [Email] submenu of the [Setup] menu in the TopAccess access policy mode.
  • Page 61 5 [Registration] Tab Page 5.[Registration] Tab Page Entering the destinations manually You can add a destination manually to the Recipient List. You cannot enter destinations if [Restriction Setting for Destination] is enabled.  P.260 “Restriction Setting for Destination” Click [Destination Setting] (when creating a Fax/Internet Fax agent) or [TO: Destination Setting] / [CC: Destination Setting] / [BCC: Destination Setting] (when creating an Email agent) to open the Recipient List page.
  • Page 62 5 [Registration] Tab Page Selecting the destinations from the address book You can select destinations from the address book in this equipment. You cannot select destinations from the address book if [Restriction Setting for Destination] is enabled.  P.260 “Restriction Setting for Destination” Click [Destination Setting] to open the Recipient List page.
  • Page 63 5 [Registration] Tab Page 5.[Registration] Tab Page Selecting the groups from the address book You can select groups from the address book. You cannot select destinations from the address group if [Restriction Setting for Destination] is enabled.  P.260 “Restriction Setting for Destination” Click [Destination Setting] to open the Recipient List page.
  • Page 64 5 [Registration] Tab Page Searching for destinations in the LDAP server You can search for destinations in the registered LDAP server and in the address book. The LDAP server used for the search must be registered by a user who is granted administrator privileges in access policy mode.
  • Page 65 5 [Registration] Tab Page 5.[Registration] Tab Page Click [Add]. The selected destinations are added to the Recipient List page. You can remove the destinations you added to the Recipient List before saving the destination settings.  P.63 “Removing the contacts from the Recipient List” Click [Save].

  • Page 66: Fax Setting (Private Template)

    5 [Registration] Tab Page InternetFax Setting (Private template) In the InternetFax Setting page, you can specify the content of the Internet Fax to be sent. Item name Description Subject This sets the subject of the Internet Faxes. Select [Scanned from (Device Name) [(Template Name)] (Date) (Time)] to automatically apply the subject, or enter the desired subject in the box.
  • Page 67 5 [Registration] Tab Page 5.[Registration] Tab Page Item name Description Resolution Select the resolution for sending faxes.  Standard — Select the Standard mode as the normal resolution. This mode is suitable when you are frequently transmitting text documents with normal size characters. ...

  • Page 68: Email Setting (Private Template)

    5 [Registration] Tab Page Email Setting (Private template) In the Email Setting page, you can specify the content of the Scan to Email document to be sent. Item name Description Subject This sets the subject of the E-mail. Use Email Setting in Administration Setting — Select this to set the subject specified in [Administration] - [Setup] - [Email] as subject.
  • Page 69 5 [Registration] Tab Page 5.[Registration] Tab Page Item name Description File Format Select the file format of the scanned image.  TIFF(Multi) — Select this to save scanned images as a Multi-page TIFF file.  TIFF(Single) — Select this to save scanned images separately as Single-page TIFF files.

  • Page 70: Save As File Setting (Private Template)

    5 [Registration] Tab Page Save as file Setting (Private template) In the Save as file Setting page, you can specify how and where a scanned file will be stored. Item name Description File Format Select the file format for the scanned file to be stored. ...
  • Page 71 5 [Registration] Tab Page 5.[Registration] Tab Page Item name Description Encryption Set this for encrypting PDF files if you have selected [PDF (Multi)] or [PDF (Single)] in the File Format setting. Encryption — Select this if you want to encrypt PDF files. User Password —...
  • Page 72 5 [Registration] Tab Page Item name Description Destination — Remote 1 Select this check box to save the scanned file to a network folder. How you can set this item depends on how the user with administrator privileges configured Remote 1 in the [Save as file] submenu under the [Setup] menu.

  • Page 73: Box Setting (Private Template)

    5 [Registration] Tab Page 5.[Registration] Tab Page Item name Description File Name Select how the scanned file will be named. Select [DocYYMMDD] to name it as described, or enter the desired file name in the box. When you want to add the date and time in the file name, select the [Add the date and time to a file name] check box.
  • Page 74 5 [Registration] Tab Page Item name Description File Format Select the file format of the scanned image.  TIFF(Multi) — Select this to save scanned images as a Multi-page TIFF file.  TIFF(Single) — Select this to save scanned images separately as Single-page TIFF files.

  • Page 75: Scan Setting (Private Template)

    5 [Registration] Tab Page 5.[Registration] Tab Page Scan Setting (Private template) In the Scan Setting page, you can specify how originals are scanned for the Scan to File, Scan to Email, and Scan to e-Filing agent. Item name Description Select whether to display the scanned image on the control panel after the scanning an Preview original.
  • Page 76 5 [Registration] Tab Page Item name Description Original Mode Select the document type of the originals.  Text — Select this to set the Text mode as the default original mode.  Text/Photo — Select this to set the Text/Photo mode as the default original mode. This can be selected only when [Black] is selected in the [Color Mode] box.

  • Page 77: Extended Field Settings

    5 [Registration] Tab Page 5.[Registration] Tab Page Extended Field settings You can set extended fields for meta data. Set the field you have registered in [Administration] - [Registration] - [Extended Field Definition]. Item name Description Extended Field Definition No. Allows you to select a registered extended field definition. Extended Field Properties [Extended Field Properties] set under the selected extended field definition are displayed.

  • Page 78: [Address Book] Item List

    5 [Registration] Tab Page  [Address Book] Item list  P.76 “[Address Book] screen”  P.77 “[Contact Property] screen”  P.78 “[Fax Setting] screen”  P.79 “[Search Contact] screen”  P.79 “[Search Address List] screen”  P.80 “[Group Properties] screen” ...
  • Page 79 5 [Registration] Tab Page 5.[Registration] Tab Page Group Item name Description [New] button Allows you to add a new group.  P.80 “[Group Properties] screen” Displays the registered ID of the group.  P.80 “[Group Properties] screen” Group Name Displays the registered name of the group. ...
  • Page 80 5 [Registration] Tab Page Item name Description 12 Department Enter the department name of the contact. You can enter up to 64 characters. Invalid characters are replaced with "!". 13 Keyword Enter the comments on the contact. You can enter up to 256 characters. Invalid characters are replaced with "!".
  • Page 81 5 [Registration] Tab Page 5.[Registration] Tab Page  [Search Contact] screen You can search for contacts in the LDAP server and add them to the address book. In order to use the LDAP search, the directory service must be set up by a user who has been granted administrator privileges in the access policy mode.
  • Page 82 5 [Registration] Tab Page Item name Description Check box Select contacts to be registered to the address book. Name Displays the search result. Email Address Fax Number  [Group Properties] screen You can create groups that contain multiple recipients. This enables you to specify a group as the destination when sending an E-mail, Internet Fax, or fax to multiple recipients. Item name Description [OK] button...

  • Page 83: [Inbound Fax Routing] Item List

    5 [Registration] Tab Page 5.[Registration] Tab Page  [Inbound FAX routing] Item list ITU-T communications function between fax devices with ITU-T support and enable fax transmission to and retrieval from mailboxes. The type of mailboxes for ITU-T communications must be set in advance to either confidential, bulletin board, or forward. You can specify a password on any mailbox to secure confidentiality.
  • Page 84 5 [Registration] Tab Page  [MailBox Properties] screen You can set a mailbox. 7 8 9 10 Item name Description [Save] button Saves the mailbox. [Cancel] button Cancels the mailbox settings. [Select Agent] button Set the agent to apply to the forward mailbox. Confidential Creates a confident mailbox.

  • Page 85: Mailbox Setting (Mailbox)

    5 [Registration] Tab Page 5.[Registration] Tab Page  MailBox Setting (Mailbox) In the MailBox Setting page, specify the general information of the mailbox such as the box number, password, owner, comment, and notification.  The [Notification] and [Document Print] options are not available when creating the Confidential mailbox or Bulletin Board mailbox.

  • Page 86: Destination Setting (Mailbox)

    5 [Registration] Tab Page  Destination Setting (Mailbox) In the Recipient List page, you can specify the destinations of the Internet/Fax (Relay), or Email agent. When you are setting up the destinations for the Email agent, you can only specify the E-mail addresses for the destinations.

  • Page 87: Save As File Setting (Mailbox)

    5 [Registration] Tab Page 5.[Registration] Tab Page  Save as file Setting (Mailbox) In the Save as file Setting page, you can specify how and where a received fax will be stored. Instructions on how to do the Save as file setting for the mailbox are the same as for the Save as file setting for a private template.

  • Page 88: [Registration] How To Set And How To Operate

    5 [Registration] Tab Page [Registration] How to Set and How to Operate  P.86 “Managing templates”  P.94 “Managing address book”  P.100 “Managing mailboxes”  Managing templates  P.86 “Registering and editing private template groups”  P.89 “Registering or editing templates” ...
  • Page 89 5 [Registration] Tab Page 5.[Registration] Tab Page When the Input Group Password page is displayed, enter the password for the selected private template group and click [OK]. The Group Properties page is displayed. Click [Edit], [Change Password], or [Reset]. If you select [Reset], you can reset the unnecessary private group and restore it to an undefined private group. Skip to step 7.
  • Page 90 5 [Registration] Tab Page You can configure the following settings in this page:  P.55 “[Change Group Password] screen” Click [Save] to apply changes. Click [OK]. This step is not required if you have selected [Edit] in step 4. [Registration] How to Set and How to Operate...

  • Page 91: Registering Or Editing Templates

    5 [Registration] Tab Page 5.[Registration] Tab Page  Registering or editing templates In each private template group, you can create up to 60 templates. To define the private template, specify the panel settings that will be displayed in the control panel and agent settings. Each private template can also be protected by a password.
  • Page 92 5 [Registration] Tab Page When the Input Group Password page is displayed, enter the password for the selected private template group and click [OK]. The Private Templates page is displayed. From the templates list, click the [Undefined] icon to register a new template, or click defined icon to edit the template.
  • Page 93 5 [Registration] Tab Page 5.[Registration] Tab Page When the Input Template Password page is displayed, enter the password for the selected private template and click [OK]. The Template Properties page is displayed. On the [Template Properties] page, click either [Edit], [Change Password], or [Reset Template].
  • Page 94 5 [Registration] Tab Page  If you have selected [Change Password] in step 6, enter the following items and skip to step 9. You can configure the following settings in this page:  P.55 “[Change Group Password] screen” Click each button displayed in the page to specify or edit the associated template properties.

  • Page 95: Displaying Public Templates

    5 [Registration] Tab Page 5.[Registration] Tab Page  Displaying public templates End users can also display the templates list in the public group so that users can see what templates are available. Displaying templates in the public group Click the [Registration] tab and the [Template] menu. The Template Groups page is displayed.

  • Page 96: Managing Address Book

    5 [Registration] Tab Page  Managing address book  P.94 “Managing contacts in the Address Book”  P.98 “Managing groups in the Address Book”  Managing contacts in the Address Book There are two ways to manage contacts in the Address Book: ...
  • Page 97 5 [Registration] Tab Page 5.[Registration] Tab Page Enter the following items to specify the contact property. Click [Delete] to delete the contact from the address book. You can configure the following settings in this page:  P.77 “[Contact Property] screen” When registering a fax contact, click [Fax Setting].
  • Page 98 5 [Registration] Tab Page In the Contact Property page, click [Save] to add a new contact. [Registration] How to Set and How to Operate...

  • Page 99: Adding New Contacts From The Ldap Server

    5 [Registration] Tab Page 5.[Registration] Tab Page Adding new contacts from the LDAP server You can search for contacts in the LDAP server and add them to the Address Book. In order to use the LDAP search, the directory service must be set up by a user who is granted administrator privileges in the access policy mode. Before operating the LDAP search, ask your administrator if the Directory Service has been configured.

  • Page 100: Managing Groups In The Address Book

    5 [Registration] Tab Page Select the check boxes of contacts that you want to add to the Address Book. You can select all users in the list by clicking on the button. The value of [company] and [department] will depend on the settings made by the user who is granted administrator privileges in access policy mode.
  • Page 101 5 [Registration] Tab Page 5.[Registration] Tab Page Enter the group name in the [Group Name] column. Click [Delete] to delete the selected group.  You can clear the entered values in each field by clicking [Reset].  You can cancel adding or editing a group by clicking [Cancel]. Select the [Email] check boxes of users to add Internet Fax recipients, and select the [Fax] check boxes of users to add Fax recipients.

  • Page 102: Managing Mailboxes

    5 [Registration] Tab Page  Managing mailboxes Mailboxes can be managed only when the optional Fax Unit is installed. Mailboxes can be managed using the control panel. Refer to the Operator’s Manual for FAX Unit. This equipment supports ITU-T communications and allows documents to be transmitted and retrieved from mailboxes created by the mailbox hub in advance.
  • Page 103 5 [Registration] Tab Page 5.[Registration] Tab Page Click [Edit] or [Delete]. If you have clicked [Delete], the delete confirmation dialog box is displayed. Click [OK]. Select agents and click [Select Agent]. You can configure the following settings in this page: ...
  • Page 105 [Counter] Tab Page This chapter explains the [Counter] tab page in TopAccess. [Counter] Tab Page Overview ..................... 104 [Counter] Item list ...............................104 [Counter] How to Set and How to Operate................. 111 Viewing counters ..............................111...

  • Page 106: Counter] Tab Page

    6 [Counter] Tab Page [Counter] Tab Page Overview You can check the number of pages printed, copied, and scanned in the [Counter] tab page.  P.104 “[Counter] Item list”  [Counter] Item list  P.104 “[Total Count] screen”  P.106 “[Department Management] screen” ...
  • Page 107 6 [Counter] Tab Page 6.[Counter] Tab Page Print Counter/Print Counter(small paper)/Print Counter(large paper) Counter Description Copy Counter Displays the number of pages printed by copy operations. Fax Counter Displays the number of pages printed by fax reception. Printer Counter Displays the number of pages printed by print operations and E-mail reception (Internet Fax reception).
  • Page 108 6 [Counter] Tab Page  [Department Management] screen This screen displays total counter information for each department. Item name Description Department Code Enter the department code which you want to check and click the [Enter] button. Number Displays the registered department number. Department Name Displays the department name.
  • Page 109 6 [Counter] Tab Page 6.[Counter] Tab Page  [Department Information] screen Item name Description [Close] button Closes the [Department Information] screen. Department Number Displays the registered department number. Department Name Displays the department name. Department Code Displays the department code. Displays the total counter.
  • Page 110 6 [Counter] Tab Page  [User Counter] screen <access policy mode> This screen displays total counter information for each user who is logged in to TopAccess. Total counters for all users are displayed when you are logged in as the Administrator. Item name Description Number...
  • Page 111 6 [Counter] Tab Page 6.[Counter] Tab Page  [User Information] screen <access policy mode> Item name Description [Close] button Closes the [User Information] screen. User Name Displays the user name. Domain Name/LDAP Server Displays the registered domain name or LDAP server. Authentication Method Displays the user authentication method.
  • Page 112 6 [Counter] Tab Page Item name Description Color Quota Setting  OFF — No color output restriction.  ON — Restricts color output. Color Quota Displays the remaining number for color output. Default Color Quota Displays the default number assigned for the user. 12 Black Quota Setting ...

  • Page 113: [Counter] How To Set And How To Operate

    6 [Counter] Tab Page [Counter] How to Set and How to Operate  P.111 “Viewing counters”  Viewing counters This equipment maintains a set of counters that keep track of the number of pages printed, copied and scanned. These statistics can be displayed in totals or broken down by department. This section explains how to display the statistics and manage the department counters.

  • Page 114: Displaying The Department Counter

    6 [Counter] Tab Page  Displaying the department counter In the [Department] menu, you can display the counter information of a specific department. If you want to display the department counter, you must enter the department code. Click the [Counter] tab and the [Department] menu. The Department management page is displayed.
  • Page 115 [User Management] Tab Page This section describes how to manage users in TopAccess. [User Management] Tab Page Overview ................114 [User Accounts] Item list <access policy mode> ....................114 [Group Management] Item list <access policy mode> ..................121 [Role Management] Item list <access policy mode> ..................123 [Department Management] Item list <access policy mode>................128 [Export/Import] Item list <access policy mode>...

  • Page 116: User Management] Tab Page

    7 [User Management] Tab Page [User Management] Tab Page Overview  P.114 “[User Accounts] Item list <access policy mode>”  P.121 “[Group Management] Item list <access policy mode>”  P.123 “[Role Management] Item list <access policy mode>”  P.128 “[Department Management] Item list <access policy mode>” ...
  • Page 117 7 [User Management] Tab Page 7.[User Management] Tab Page Item name Description 12 User Name Displays the user name. Undefined, Admin, Service, Auditor, Faxope, Guest, and Printope are default users. You can check the user information by clicking the user name. ...
  • Page 118 7 [User Management] Tab Page  [Create User Information] screen You can register new user information. Item name Description [Save] button Saves the entered user information. [Cancel] button Cancels creating user information. User Name Enter the user name. You can enter up to 128 alphanumerical characters and symbols (! # $ % & - , @ ^ _). Domain Name/LDAP Server Select the domain name or LDAP server.
  • Page 119 7 [User Management] Tab Page 7.[User Management] Tab Page Item name Description 13 Black Quota Setting  OFF — No monochrome output restriction.  ON — Restricts monochrome output. Black Quota Displays the remaining number for monochrome output. The number entered in [Default Black Quota] decreases each time a monochrome page is printed, and monochrome output is prohibited when it reaches 0.
  • Page 120 7 [User Management] Tab Page  [User Information] screen You can update registered user information. Item name Description [Save] button Saves the entered user information. [Cancel] button Cancels changing user information. [Delete] button Deletes the displayed user from the user account. [Reset Counters] button Resets counters.
  • Page 121 7 [User Management] Tab Page 7.[User Management] Tab Page Item name Description Domain Name/LDAP Server Displays the registered domain name or LDAP server. Select this item if you want to change. You can select this item only when the authentication method is [Windows Domain Authentication] or [LDAP Authentication].
  • Page 122 7 [User Management] Tab Page  [Role Assignment] screen You can select roles to be assigned. Item name Description [OK] button Saves the assigned roles. [Cancel] button Cancels assigning roles. Available Role Displays a list of registered roles. Select the role to be assigned and click the [Add] button. Assigned Role Displays a list of the assigned roles.

  • Page 123: [Group Management] Item List

    7 [User Management] Tab Page 7.[User Management] Tab Page  [Group Management] Item list <access policy mode> You can manage the registered roles as groups if you are logged in to the access policy mode.  P.121 “[Create Group Information] screen” ...
  • Page 124 7 [User Management] Tab Page  [Group Information] screen You can check roles registered to the group. Item name Description [Save] button Saves the entered group information. [Cancel] button Cancels creating group information. Group Name Displays the group name. Role Assignment Displays the roles assigned to the group.

  • Page 125: [Role Management] Item List

    7 [User Management] Tab Page 7.[User Management] Tab Page  [Role Management] Item list <access policy mode> You can manage and register roles if you are logged in to the access policy mode.  P.123 “Default roles and privileges”  P.125 “[Create New Role] screen” ...
  • Page 126 7 [User Management] Tab Page Default role names Privileges Permitted operations (functions) ScanOperator Scan Function Store to Local File Share Store to Remote Server Send Email RemoteScan/WSScan(Pull) Local File Share Store to Local Storage Store to USB Device Remote Send Email Store to Remote Server WS Scan(Push) Print...
  • Page 127 7 [User Management] Tab Page 7.[User Management] Tab Page  [Create New Role] screen You can register a new role. Item name Description [Save] button Saves the entered role information. [Cancel] button Cancels creating the role. Role Name Enter the role name. You can enter up to 128 characters.
  • Page 128 7 [User Management] Tab Page Item name Description MFP Function Allows you to select the privileges to be assigned to the role. Copy Function Assigns all copy functions. Copy Job Assigns the copy job function. Print Function Assigns all print functions. Print Job Assigns the print job function.
  • Page 129 7 [User Management] Tab Page 7.[User Management] Tab Page  [Edit Role] screen You can confirm and edit roles. However, you cannot edit the default roles. Item name Description [Save] button Saves the edited role information. [Cancel] button Cancels editing the role. Role Name Enter if changing the role name.

  • Page 130: [Department Management] Item List

    7 [User Management] Tab Page  [Department Management] Item list <access policy mode> You can manage departments if you are logged in to the access policy mode.  P.129 “[Department Information] screen”  P.130 “[Department Information] (Edit) screen” Item name Description [New] button Allows you to add a new department.
  • Page 131 7 [User Management] Tab Page 7.[User Management] Tab Page  [Department Information] screen You can register a new department. Item name Description [Save] button Saves the entered department information. [Cancel] button Cancels creating the department. Department Name Enter the department name. You can enter up to 20 characters.
  • Page 132 7 [User Management] Tab Page  [Department Information] (Edit) screen You can confirm and edit department information. Item name Description [Save] button Saves the entered department information. [Cancel] button Cancels creating the department. [Reset Counters] button Resets counters. [Delete] button Deletes the displayed department.
  • Page 133 7 [User Management] Tab Page 7.[User Management] Tab Page Item name Description Black Quota Setting  OFF — No monochrome output restriction.  ON — Restricts monochrome output. Black Quota Displays the remaining number for monochrome output. The number entered in [Default Black Quota] decreases each time a monochrome page is printed, and monochrome output is prohibited when it reaches 0.

  • Page 134: [Export/Import] Item List

    7 [User Management] Tab Page  [Export/Import] Item list <access policy mode> You can export and import your device settings if you are logged in to the access policy mode.  P.132 “Export”  P.134 “Import”  Export Item name Description User Information (Small/Large You can create an export file for user information (small/large counter).
  • Page 135 7 [User Management] Tab Page 7.[User Management] Tab Page Item name Description User Information(All Counter) You can create an export file for user information (all counter). Click the [Create New File] button to create the file. The file name, file size, and created date are displayed if you have already created a file. Click the file name and follow the displayed dialog messages when exporting.
  • Page 136 7 [User Management] Tab Page  Import Item name Description User Information You can import user information from a file. Click the [Browse...] button to select the file to import and click [Open]. Check the file name and click the [Import] button. Combined(User Information + Role You can import combined information (user information + role + group) from a file.

  • Page 137: [Administration] Tab Page

    [Administration] Tab Page This section describes administrative functions which allow you to configure devices and network, and manage users and groups from TopAccess access policy mode. [Setup] Item list ........................136 [Setup] How to Set and How to Operate ................214 [Security] Item list ........................

  • Page 138: [Setup] Item List

    8 [Administration] Tab Page [Setup] Item list Users who are granted administrator privileges in access policy mode can access the [Setup] menu from the [Administration] tab. See the following pages for how to access it:  P.22 “Access policy mode”. ...
  • Page 139 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Device Information You can set the device information displayed in the [Device] tab page. Item name Description Name Displays the device name of your equipment. Copier Model Displays the model name of your equipment. Serial Number Displays the serial number of your equipment.
  • Page 140 8 [Administration] Tab Page  Setting up Functions Some items may not be changeable depending on the installed options and their settings. For details, contact your service technician. Item name Description Save as Local HDD Select whether to enable or disable the function to save on the local HDD. e-Filing Select whether to enable or disable the e-Filing function.

  • Page 141: Setting Up Job Skip Control

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Job Skip Control Item name Description Job Skip Control You can select whether to enable or disable the function to skip jobs which do not match the printing conditions.  Setting up Restriction on Address Book Operation by Administrator Item name Description No Restriction...

  • Page 142: Setting Up Energy Save

    8 [Administration] Tab Page  Setting up Energy Save You can set Energy Save mode for your equipment. For information on types of Energy Save mode and how to enter the mode, see the Quick Start Guide. Item name Description Auto Clear Select how long your equipment can remain inactive before the touch panel automatically returns to the default display.

  • Page 143: Setting Up Date & Time

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Date & Time You can set the date, time, time zone, and date format. [Date & Time] settings are not available if the SNTP function is enabled. Item name Description Year/Month/Date/Time Select the year and month in designated boxes.

  • Page 144: Setting Up Daylight Savings Time Setting

    8 [Administration] Tab Page  Setting up Daylight Savings Time Setting Make the required settings for daylight savings time. Item name Description Daylight Savings Time Select [Enable] to shift the clock to the daylight savings time. [Disable] is set as the default. Offset Select the desired offset (time difference) from the local standard time.

  • Page 145: Network Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page  Network settings You can configure the network settings such as TCP/IP, Filtering, IPX/SPX, AppleTalk, Bonjour, LDAP Session, DNS Session, DDNS Session, SMB Session, NetWare Session, HTTP Network Service, SMTP Client, SMTP Server, POP3 Network Service, SNTP Service, FTP Client, FTP Server, SNMP Network Service, and Security Service.
  • Page 146 8 [Administration] Tab Page Item name Description Address Mode Select how to set the IP address.  Static IP — Select this to assign the static IP address manually. When this is selected, enter the static IP address in the [IP Address] box. ...

  • Page 147: Setting Up Filtering

    8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Obtain a SNTP Server Address Select [Enable] when you want to obtain a SNTP server address automatically using the automatically DHCP server. This setting will apply only when [No AutoIP] or [Dynamic] is selected in the Address Mode option.
  • Page 148 8 [Administration] Tab Page Item name Description Enable IP Filtering Select [Enable] for IP address filtering. When [Enable] is selected, access from devices on a network to which the IP address (specified in [IP Filtering]) is set is restricted under conditions set in [IP Filtering Rule].

  • Page 149: Setting Up Ipv

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up IPv6 You can set the IPv6 protocol to enable the communication over IPv6. Item name Description Enable IPv6 Select whether the IPv6 protocol is enabled or disabled. [Disable] is set as the default. LLMNR If IPv6 is enabled, select whether LLMNR is enabled or disabled.

  • Page 150: Setting Up Ipx/Spx

    8 [Administration] Tab Page Item name Description Use Stateful Address Use the Stateful address issued from DHCPv6 server.  Use DHCPv6 Server for IP Address — Select whether or not the IPv6 address which is issued from the DHCPv6 server is used for this equipment. ...

  • Page 151: Setting Up Bonjour

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Bonjour In Bonjour, you can enable or disable the Bonjour networking that is available for Mac OS X. Item name Description Enable Bonjour Select whether Bonjour is enabled or disabled. [Enable] is set as the default. Link-Local Host Name Enter the DNS host name of this equipment.

  • Page 152: Setting Up Dns Session

    8 [Administration] Tab Page  Setting up DNS Session In DNS Session, you can specify the DNS server to enable the FQDN (Fully Qualified Domain Name) rather than the IP address on specifying each server address such as SMTP server, POP3 server, and LDAP server. When the DNS service is enabled and the DNS server supports the dynamic DNS service, Set the DDNS Session as well.

  • Page 153: Setting Up Ddns Session

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up DDNS Session In DDNS Session, you can enable the Dynamic DNS service if the DNS server supports the dynamic DNS.  When using the security in DDNS, if the difference between the time set in the server, in which Windows DNS record is to be updated, and the one set in the equipment exceeds the time stated in the account policy of the server, the DNS update using the security will fail.
  • Page 154 8 [Administration] Tab Page Item name Description Enable DDNS Select whether the dynamic DNS service is enabled or disabled. [Enable] is set as the default. Domain Name Enter the domain name that will be added to the DNS server using DDNS. You can enter up to 96 alphanumerical characters and symbols other than =, ;...
  • Page 155 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description TSIG/SIG(0) Private Key file Use this setting to upload or delete a private key file to be used for TSIG and SIG(0). To upload it, click [Browse..] and specify a private key file to be uploaded, and then click [Upload].
  • Page 156 8 [Administration] Tab Page Item name Description Backup Domain Controller Specify the server name or IP address of the backup domain controller when this equipment will log on the domain network, if required. If the Primary Domain Controller is unavailable, the Backup Domain Controller will be used to log on.

  • Page 157: Setting Up Netware Session

    8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description 12 SMB Signing of SMB Client Select whether SMB Signing is enabled or disabled when this equipment accesses the clients using SMB, such as when this equipment stores the scanned data in the network folder using SMB.

  • Page 158: Setting Up Http Network Service

    8 [Administration] Tab Page  Setting up HTTP Network Service In HTTP Network Service, you can enable or disable Web-based services such as TopAccess and e-Filing web utility. Item name Description Enable HTTP Server Select whether the Web-based services such as TopAccess and e-Filing web utility are enabled or disabled.
  • Page 159 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up SMTP Client In SMTP Client, you can enable or disable SMTP transmission for sending the Internet Fax and E-mails. A From Address setting is also required to send Internet Fax and E-mails. For information about the From Address setting, see the following sections: ...
  • Page 160 8 [Administration] Tab Page Item name Description POP Before SMTP Select whether the POP Before SMTP authentication is enabled or disabled. [Disable] is set as the default. Authentication Select the type of authentication to access the SMTP server.  Disable — Select this to access the SMTP server using no authentication. ...
  • Page 161 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up SMTP Server In SMTP Server, you can enable or disable SMTP transmission for receiving the Internet Fax and E-mails. This function is usually set when you want to enable the Offramp Gateway feature. Item name Description Enable SMTP Server...

  • Page 162: Setting Up Pop3 Network Service

    8 [Administration] Tab Page  Setting up POP3 Network Service In POP3 Network Service, you can specify the POP3 server to receive an Internet Fax and E-mails. Item name Description Enable POP3 Client Select whether retrieving an Internet Fax and an E-mail from the POP3 server is enabled or disabled.

  • Page 163: Setting Up Ftp Client

    8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Account Name Enter the account name for this equipment to access the POP3 server. You can enter up to 96 alphanumerical characters and symbols other than =, ; (semicolon), #, and \ (backslash). Enter the account name without the domain name when [NTLM/SPA] or [Kerberos] is selected in the [Authentication] option.

  • Page 164: Setting Up Ftp Server

    8 [Administration] Tab Page  Setting up FTP Server In FTP Server, you can enable or disable the FTP server functions. Item name Description Enable FTP Server Select whether the FTP server is enabled or disabled. Select [Enable] to enable the following functions.
  • Page 165 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up SLP Session When SLP is enabled, this equipment becomes a Service Agent that responds to requests from a User Agent for searching particular services and registers services to a Directory Agent. The SLP setting only supports the print services shown below.
  • Page 166 8 [Administration] Tab Page  Setting up SNMP Network Service In SNMP Network Service, you can enable or disable the SNMP to monitor the device status using a network monitoring utility. If an administrator wants to monitor the device status with a monitoring utility, programmed to match the MIB, you must enable the SNMP and SNMP Traps.
  • Page 167 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Create SNMP V3 User Information SNMP V3 user information registered into this equipment is displayed in a list. SNMP V3 user information can be registered, edited, deleted or exported. For the details, see the following: ...
  • Page 168 8 [Administration] Tab Page [Create SNMP V3 User Information] screen You can display this screen by clicking the [New] button in the Create SNMP V3 User Information page. Clicking [Save] on the [Create SNMP V3 User Information] screen instantly registers the SNMP V3 user information, enabling the registered user to access this equipment via SNMP over a network.
  • Page 169 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Web Services Setting In Web Services Print and Web Services Scan, you can set the Web Services Setting. The Web Services Print operations and Web Services Scan operations are performed on client computers with Windows Vista/Windows 7/Windows Server 2008 through a network.

  • Page 170: Setting Up Lltd Session

    8 [Administration] Tab Page  Setting up LLTD Session Enable this setting for confirming the device connection status, installing devices or accessing the TopAccess. This setting also allows you to discover the desired device over the local network and view device information such as location, IP address, MAC address or profile on the Network Map under the Windows Vista/Windows 7/Windows Server 2008 environment.
  • Page 171 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Protocol Select protocols to be used for recovering this equipment from the Super Sleep mode. Up to 4 protocols can be selected.  ARP Select this to enable address resolution when this equipment is used under IPv4 environment.

  • Page 172: Setting Up Ip Security

    8 [Administration] Tab Page  Setting up IP Security With the IP security function, you can enable data encryption communication using IPsec (IP Security Protocol). With the [Flush Connections] button, if the keys for IPsec communication are leaked or a security violation occurs, you can manually delete (flush) the current session with the flush connection function and start a new session.
  • Page 173 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Policy Create a policy to use in IPsec by combining the registered profiles. [Add] button — You can add a policy on the [Add Policy] screen.  P.179 “[Add Policy] / [Modify Policy] screen” [Delete] button —...
  • Page 174 8 [Administration] Tab Page Item name Description Protocol Type Select a protocol for the filter.  Any — Set any protocol.  TCP — Select this to use TCP only.  UDP — Select this to use UDP only.  ICMP — Select this to use ICMP only. Source Port Specify the source port number.
  • Page 175 8 [Administration] Tab Page 8.[Administration] Tab Page [Add Manual Key] / [Modify Manual Key] screen You can display this screen by clicking the [Add] button for Manual Key or a registered manual key name. You can set a manual key to use in IPsec. Item name Description [OK] button...
  • Page 176 8 [Administration] Tab Page Item name Description Inbound Key Select a key for the receiving side. Security Parameter Index Specify a security parameter index (SPI) for identification. You can enter a value in the range from 256 to 4095. ESP Encryption Key Enter an ESP (Encapsulating Security Payload) encryption key.
  • Page 177 8 [Administration] Tab Page 8.[Administration] Tab Page [Add IKE] / [Modify IKE] screen You can display this screen by clicking the [Add] button for IKE Key or a registered key name. You can set an IKE key to use in IPsec. Item name Description [OK] button...
  • Page 178 8 [Administration] Tab Page Item name Description IKE Key Name Enter the name of the IKE key. You can enter up to 63 alphanumerical characters and symbols other than #, %, &, +, \ (backslash), ' (apostrophe), ; (semicolon) and , (comma).
  • Page 179 8 [Administration] Tab Page 8.[Administration] Tab Page [Add Profile] / [Modify Profile] screen You can display this screen by clicking the [Add] button for Profile or a registered profile name. You can create a profile for an IPsec environment by combining the registered filter and either a manual key or an IKE key. Item name Description [OK] button...
  • Page 180 8 [Administration] Tab Page Item name Description Profile Name Enter the profile name. You can enter up to 63 alphanumerical characters and symbols other than #, %, &, +, \ (backslash), ' (apostrophe), ; (semicolon) and , (comma). Up to 30 profiles can be created. Tunnel Settings: Tunnel mode Select whether or not to use tunnel mode for IPsec communications.
  • Page 181 8 [Administration] Tab Page 8.[Administration] Tab Page [Add Policy] / [Modify Policy] screen You can display this screen by clicking the [Add] button for Policy or a registered policy name. You can create a policy to use in IPsec by combining the registered profiles. Item name Description [OK] button...

  • Page 182: Copier Settings

    8 [Administration] Tab Page  Copier settings You can specify copier settings. The [Copier] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: ...
  • Page 183 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Select the type of image density for black and white copies. Exposure for Black /Exposure  Auto — Select this to set the Auto mode as the default exposure for black and white copies.

  • Page 184: Setting Up Copy Job Enforcement Continue

    8 [Administration] Tab Page  Setting up Copy Job Enforcement Continue Item name Description Automatic Change Of Paper Specify whether or not to change the paper source automatically when the size of the Source original and the paper in the paper source do not match. ...

  • Page 185: Fax Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page  Fax settings You can specify fax settings. The [Fax] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: ...
  • Page 186 8 [Administration] Tab Page Item name Description Reception Mode Select how this equipment activates when a fax is received.  Auto — Select this to automatically receive incoming originals when the bell rings. Select this when the line is being used exclusively by the fax transmission. ...
  • Page 187 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description 19 Duplex Print Select whether to print the received fax images on both sides of the recording paper. 20 Rotate Sort Select whether to rotate the output direction in the tray for each reception. 21 Recovery Transmit Select whether to re-transmit a fax after failing the initially specified number of redial attempts.

  • Page 188: Save As File Settings

    8 [Administration] Tab Page  Save as File settings You can configure the Save as file settings that apply to the Save as file operations. The [Save as file] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: ...

  • Page 189: Setting Up Destination

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Storage Maintenance In Storage Maintenance, you can select how to delete files stored in the local folder. The folder that was created when storing the files in the local folder will be deleted automatically when all files in the folder are deleted.

  • Page 190: Setting Up Format

    8 [Administration] Tab Page  Setting up Format You can set how to name files of the scanned images when you save them into the "FILE_SHARE" folder of this equipment or USB. Item name Description File Name Format Select the format of the file name. Information such as file name, date and time or page number is added according to the selected format.

  • Page 191: Setting Up File Composition

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up File Composition If [SINGLE] is selected in [MULTI/SINGLE PAGE] on the scan menu of this equipment, the scanned data are saved as a single-page file. This setting is to select a page configuration of a single-page file to be saved. The added information will also be applied to file names attached to E-mails.

  • Page 192: Setting Up Remote 1 And Remote

    8 [Administration] Tab Page  Setting up Remote 1 and Remote 2 In Remote 1 and Remote 2, you can specify how users can select the network folders for Save as file destination when you select [Use Network Folder Destination] in the Destination setting. You can specify two network folders; Remote 1 and Remote 2.
  • Page 193 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Password Enter the password to access an SMB server, an FTP server, or a NetWare file server, if required. You can enter up to 32 alphanumerical characters, symbols, and spaces. A single space only can also be entered.
  • Page 194 8 [Administration] Tab Page [Remote Setting] screen In this screen, you can set the network folders for Save as file destination that are to be registered in the list. Item name Description [Save] button Saves the specified network folder for Save as file destination. [Cancel] button Cancels the settings.

  • Page 195: Setting Up Fax Destination

    8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description 10 Retype Password Enter the same password again for a confirmation.  Setting up Fax Destination You can configure a network folder to store documents that are sent using the Fax driver with the Save as file option enabled.
  • Page 196 8 [Administration] Tab Page Item name Description Network Path When you select [SMB] as the protocol, enter the network path to the network folder. For example, to specify the "users\scanned" folder in the computer named "Client01", enter "\\Client01\users\scanned". When you select [FTP] as the protocol, enter the directory in the specified FTP server. For example, to specify the "ftp://192.168.1.1/user/scanned"...

  • Page 197: Email Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page  Email settings You can configure the E-mail settings that are needed for Scan to Email operations. This section describes necessary settings for E-mail transmissions. The [Email Setting] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: ...
  • Page 198 8 [Administration] Tab Page Item name Description File Format(Color) Select the file format of files to be sent when scanning in color mode.  TIFF (Multi) — Select this to save scanned images as a Multi-page TIFF file.  TIFF (Single) — Select this to save scanned images separately as Single-page TIFF files.

  • Page 199: Internetfax Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page  InternetFax settings You can specify Internet Fax settings. This section describes necessary settings for Internet Fax transmissions. The [InternetFax] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: ...

  • Page 200: Printer/E-Filing Settings

    8 [Administration] Tab Page  Printer/e-Filing settings The [Printer/e-Filing] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu:  P.22 “Access policy mode” ...

  • Page 201: Printer Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page  Printer settings You can configure how the printer works and the printer options needed for the raw print jobs. The [Printer] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: ...
  • Page 202 8 [Administration] Tab Page  Setting up Default Raw Job Setting In Default Raw Job Setting, you can specify the default raw job setting, which applies to a raw job for which no queue name is specified or for which a specified queue name does not exist. You can also add LPR queue names and specify the raw job setting for each queue.
  • Page 203 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Raw Job Setting In Raw Job Setting, you can add up to 16 LPR queue names and specify the raw job setting for each queue. These queue names can be used when printing without a printer driver, such as printing from UNIX workstation. Item name Description [Add] button...
  • Page 204 8 [Administration] Tab Page Item name Description PCL Font Number Enter the font number of the internal PCL font to be used as the default font for printing. You can check the font numbers and internal PCL fonts in the Internal PCL Font List. Refer to the Printing Guide for the font number and internal PCL fonts.

  • Page 205: Print Service Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page  Print Service settings You can configure such print services as Raw TCP Print, LPD Print, IPP Print, FTP Print, NetWare Print, and Email Print. The [Print Service] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: ...

  • Page 206: Setting Up Ipp Print

    8 [Administration] Tab Page  Setting up IPP Print In IPP Print, you can set the IPP Print options to enable the IPP print service. Item name Description Enable IPP Enable or disable the IPP print service. [Enable] is set as the default. Port80 Enable Enable or disable Port80 for IPP printing.

  • Page 207: Setting Up Ftp Print

    8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description 10 User Name Enter the user name when the Authentication option is enabled. Users must enter this user name to create an IPP queue on the client computers. You can enter up to 127 alphanumerical characters and symbols.

  • Page 208: Setting Up Email Print

    8 [Administration] Tab Page  Setting up Email Print In Email Print, you can set how the E-mail print jobs are printed. Item name Description Enable Print Header Select whether to print the E-mail header when receiving E-mail print jobs. [Disable] is set as the default.

  • Page 209: Icc Profile Settings (Supported Models Only)

    8 [Administration] Tab Page 8.[Administration] Tab Page  ICC Profile settings (supported models only) You can set up profiles used in printing functions.  This function is available only for models that support color printing.  The [ICC Profile] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: ...

  • Page 210: Setting Up Destination Profile

    8 [Administration] Tab Page  Setting up Destination Profile Select an output profile to be used for color space conversion when you print color data. Item name Description Default Profile Select a destination profile to be displayed as a default setting of the color profile setting of a printer driver.

  • Page 211: Print Data Converter Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page  Print Data Converter settings For the details of the print data converter, contact your service technician. The [Print Data Converter] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: ...

  • Page 212: Embedded Web Browser Settings

    8 [Administration] Tab Page  Embedded Web Browser settings You can set the EWB (Embedded Web Browser) function to display a web page on the touch panel. The [EWB] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: ...
  • Page 213 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Server Registration Setting You can register the address of the server used for the EWB function. Item name Description [Add] button Registers the server address entered in the entry column into the list. Entry column Enter the server address.

  • Page 214: Off Device Customization Architecture Settings

    8 [Administration] Tab Page  Off Device Customization Architecture settings Set ODCA (Off Device Customization Architecture) when you are linking external application software to services provided by this equipment. For details, refer to the application software manual. The [ODCA] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: ...

  • Page 215: Version

    8 [Administration] Tab Page 8.[Administration] Tab Page  Version Displays version information of your equipment. The [Version] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: ...

  • Page 216: [Setup] How To Set And How To Operate

    8 [Administration] Tab Page [Setup] How to Set and How to Operate This section describes how to set up the equipment using TopAccess.  P.214 “Setting up General settings”  P.216 “Setting up Network settings”  P.218 “SNMP V3 settings” ...
  • Page 217 8 [Administration] Tab Page 8.[Administration] Tab Page In the General submenu page, set the General settings as required. You can set the following in this page.  P.137 “Setting up Device Information”  P.140 “Setting up Energy Save”  P.138 “Setting up Functions” ...

  • Page 218: Setting Up Network Settings

    8 [Administration] Tab Page  Setting up Network settings You can configure TCP/IP, Filtering, IPX/SPX, AppleTalk, Bonjour, LDAP, DNS, DDNS, SMB, NetWare, HTTP, SMTP Client, SMTP Server, POP3, SNTP Settings, FTP Client, FTP Server, SNMP, Security Setting, and others from the [Network] submenu under the [Setup] menu.
  • Page 219 8 [Administration] Tab Page 8.[Administration] Tab Page  P.153 “Setting up SMB Session”  P.168 “Setting up Wake Up Setting”  P.155 “Setting up NetWare Session”  P.170 “Setting up IP Security”  P.156 “Setting up HTTP Network Service” Click [Save]. The confirmation dialog box appears.

  • Page 220: Snmp V3 Settings

    8 [Administration] Tab Page  SNMP V3 settings  P.218 “Registering or editing SNMP V3 user information”  P.220 “Exporting SNMP V3 user information”  P.222 “Deleting SNMP V3 user information”  Registering or editing SNMP V3 user information Click the [SNMP Network Service] button from the [Network] submenu under the [Setup] menu.
  • Page 221 8 [Administration] Tab Page 8.[Administration] Tab Page Click [Save] on the Network submenu page. The confirmation dialog box appears. When you click [Cancel] before saving the setting changes, they will not be saved and will return to the current settings. Note that they will not be returned to the factory default by clicking [Cancel]. This can only clear the changes and restore the current settings before saving the changes.

  • Page 222: Exporting Snmp V3 User Information

    8 [Administration] Tab Page  Exporting SNMP V3 user information Click the [SNMP Network Service] button from the [Network] submenu under the [Setup] menu. Select the check box of SNMP V3 user information that you want to export from the corresponding list, and then click [Export].
  • Page 223 8 [Administration] Tab Page 8.[Administration] Tab Page Select the file location and click [Save]. Close the Export SNMP V3 User Information page. The export operation may be unstable if administrators are accessing this equipment from multiple computers simultaneously in the access policy mode to export information. Be sure that the administrator accesses this equipment from only one computer when exporting.

  • Page 224: Deleting Snmp V3 User Information

    8 [Administration] Tab Page  Deleting SNMP V3 user information Click the [SNMP Network Service] button from the [Network] submenu under the [Setup] menu. Select the check box of SNMP V3 user information that you want to delete from the SNMP V3 user information list, and then click [Delete].
  • Page 225 8 [Administration] Tab Page 8.[Administration] Tab Page Click [OK] to apply the changes. This equipment starts initializing the network interface card to apply the changes. During the initialization of the network interface card, the network will not be available. TopAccess will display “Please restart after waiting a few minutes.”...

  • Page 226: Setting Up Copier Settings

    8 [Administration] Tab Page  Setting up Copier settings You can configure copy operation settings from the [Copier] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after saving them. The settings will be updated by pressing the [FUNCTION CLEAR] button on the control panel or after an Auto Clear time period.
  • Page 227 8 [Administration] Tab Page 8.[Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.

  • Page 228: Setting Up Fax Settings

    8 [Administration] Tab Page  Setting up Fax settings You can configure the fax device and fax operation settings from the [Fax] submenu under the [Setup] menu.  Some settings may not be reflected on the touch panel immediately after saving them. The settings will be updated by pressing the [FUNCTION CLEAR] button on the control panel or after an Auto Clear time period.
  • Page 229 8 [Administration] Tab Page 8.[Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.

  • Page 230: Setting Up Save As File Settings

    8 [Administration] Tab Page  Setting up Save as file settings You can configure file saving operations and the Save as File function by the Fax driver from the [Save as file] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after saving them. The settings will be updated by pressing the [FUNCTION CLEAR] button on the control panel or after an Auto Clear time period.
  • Page 231 8 [Administration] Tab Page 8.[Administration] Tab Page Click [Save]. The confirmation dialog box appears. When you click [Cancel] before saving the setting changes, they will not be saved and will return to the current settings. Note that they will not be returned to the factory default by clicking [Cancel]. This can only clear the changes and restore the current settings before saving the changes.

  • Page 232: Setting Up E-Mail Settings

    8 [Administration] Tab Page  Setting up E-mail settings You can configure E-mail transmission operations from the [E-mail] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after saving them. The settings will be updated by pressing the [FUNCTION CLEAR] button on the control panel or after an Auto Clear time period.
  • Page 233 8 [Administration] Tab Page 8.[Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.

  • Page 234: Setting Up Internetfax Settings

    8 [Administration] Tab Page  Setting up InternetFax settings You can configure Internet Fax operations from the [InternetFax] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after saving them. The settings will be updated by pressing the [FUNCTION CLEAR] button on the control panel or after an Auto Clear time period.
  • Page 235 8 [Administration] Tab Page 8.[Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.

  • Page 236: Setting Up Printer/E-Filing Settings

    8 [Administration] Tab Page  Setting up Printer/e-Filing settings You can configure how to continue print jobs and e-Filing jobs from the [Printer/e-Filing] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after changing them. The settings will be updated by pressing the [FUNCTION CLEAR] button on the control panel or after an time period.

  • Page 237: Setting Up Printer Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.
  • Page 238 8 [Administration] Tab Page Click [Save]. The confirmation dialog box appears. When you click [Cancel] before saving the setting changes, they will not be saved and will return to the current settings. Note that they will not be returned to the factory default by clicking [Cancel]. This can only clear the changes and restore the current settings before saving the changes.

  • Page 239: Deleting An Lpr Queue

    8 [Administration] Tab Page 8.[Administration] Tab Page Enter the following items as required. You can set the following in this page.  P.201 “Setting up Raw Job Setting” Click [Save]. The queue name is added to the list. Deleting an LPR queue Select a radio button of a queue that you want to delete and click [Delete].

  • Page 240: Setting Up Print Service Settings

    8 [Administration] Tab Page  Setting up Print Service settings You can configure print services such as Raw TCP Print, LPD Print, IPP Print, FTP Print, NetWare Print, and Email Print from the [Print Service] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after saving them.
  • Page 241 8 [Administration] Tab Page 8.[Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.

  • Page 242: Setting Up Icc Profile Settings (Supported Models Only)

    8 [Administration] Tab Page  Setting up ICC Profile settings (supported models only) You can configure profiles for printer functions from the [ICC Profile] submenu under the [Setup] menu. This function is available only for models that support color printing. ...
  • Page 243 8 [Administration] Tab Page 8.[Administration] Tab Page Click [Save]. The confirmation dialog box appears.  When you click [Cancel] before saving the setting changes, they will not be saved and will return to the current settings. Note that they will not be returned to the factory default by clicking [Cancel]. Click this to clear all the changes made and return the settings to the current ones.

  • Page 244: Configuring The Source Profile

    8 [Administration] Tab Page  Configuring the source profile  P.242 “Importing profiles”  P.243 “Exporting profiles”  P.245 “Deleting profiles” Importing profiles Click [Maintenance] of the desired profile. The Maintenance Profile page of the selected profile is displayed. Click [Browse] in [Import new Profile] to select the file of the selected profile, and then click [Import].

  • Page 245: Exporting Profiles

    8 [Administration] Tab Page 8.[Administration] Tab Page The profile is imported. Click [Previous] to close the Maintenance Profile page. The imported profile is added to the [Current Profiles] list. Exporting profiles Click [Maintenance] of the desired profile. The Maintenance Profile page of the selected profile is displayed. [Setup] How to Set and How to Operate...
  • Page 246 8 [Administration] Tab Page Select the desired profile in the [Current Profiles] list, and then click [Export]. The Export page is displayed. Profiles registered as a factory default cannot be exported. Right-click the [File Name] link of a profile to be exported, and select [Save Target As]. The [Save As] dialog box appears.

  • Page 247: Deleting Profiles

    8 [Administration] Tab Page 8.[Administration] Tab Page Click [Previous] to close the Maintenance Profile page. Deleting profiles Click [Maintenance] of the desired profile. The Maintenance Profile page of the selected profile is displayed. Select the desired profile in the [Current Profiles] list, and then click [Delete]. The confirmation dialog box appears.
  • Page 248 8 [Administration] Tab Page Click [OK]. The Profile is deleted. Click [Previous] to close the Maintenance Profile page. The profile is deleted from the [Current Profiles] list. [Setup] How to Set and How to Operate...

  • Page 249: Setting Up Print Data Converter Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Print Data Converter settings For information on Print Data Converter, contact your service technician. You can configure Print Data Converter from the [Print Data Converter] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after changing them.
  • Page 250 8 [Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.

  • Page 251: Configuring The Ewb Function

    8 [Administration] Tab Page 8.[Administration] Tab Page  Configuring the EWB function You can configure the EWB (Embedded Web Browser) function which displays web pages on the control panel from the [EWB] submenu under the [Setup] menu. The EWB function is available only when the optional External Interface Enabler is installed on this equipment. ...

  • Page 252: Deleting A Server

    8 [Administration] Tab Page  Deleting a server Start TopAccess access policy mode.  P.22 “Access policy mode” Click the [Administration] tab. Click the [Setup] menu and [EWB] submenu. The EWB submenu page is displayed. To delete a server registered for the EWB function, select the server that you want to delete, and then click [Delete].

  • Page 253: Setting Up Off Device Customization Architecture Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Off Device Customization Architecture settings For the details of ODCA (Off Device Customization Architecture), contact your service technician. You can configure ODCA (Off Device Customization Architecture) from the [ODCA] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after changing them.

  • Page 254: Displaying Version Information

    8 [Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.

  • Page 255: [Security] Item List

    8 [Administration] Tab Page [Security] Item list Users who are granted administrator privileges in access policy mode can access the [Security] menu from the [Administration] tab. See the following pages for how to access it:  P.22 “Access policy mode” ...

  • Page 256: Setting Up Department Setting

    8 [Administration] Tab Page  Setting up Department Setting When you want to manage the counters for every department, enable department management. If this is done, the department code input screen will be displayed on the computer and the touch panel when copying, scanning, faxing, faxing via the Internet, and operating on e-Filing to enable you to manage operations by departments.
  • Page 257 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up User Authentication Setting You can configure user authentication to access your equipment. Item name Description User Authentication Select whether or not to enable user authentication. [Disable] is set as the default. ...
  • Page 258 8 [Administration] Tab Page Windows Domain Authentication Item name Description Use NT Domain Server Select this check box if you are managing the domain using the NT domain controller. Domain 1 - Domain 8 Specify the domain you want to use for Windows domain authentication. Click one of the domains and specify the following items in the displayed screen to register the domain.

  • Page 259: Ldap Authentication

    8 [Administration] Tab Page 8.[Administration] Tab Page LDAP Authentication Item name Description LDAP Server1 - LDAP Server8 Select the LDAP server you want to use for LDAP authentication. Click one of the LDAP servers and specify the following items in the displayed screen to register the LDAP server.
  • Page 260 8 [Administration] Tab Page SMTP Item name Description Internet Fax Not Allowed Select this check box to prohibit Internet Fax transmissions. This will disable Internet Fax transmission for all users. SMTP Server Address Enter the IP address or FQDN of the SMTP server used for E-mail authentication. Authentication Select the authentication method.

  • Page 261: Setting Up Email Address Setting

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Email Address Setting You can configure the E-mail address when E-mail authentication is enabled. Item name Description From Address Specify the From Address. From Address of Email Setting: Select this to set the From Address in E-mail settings. User Name + @ + Mail Domain Name: Select this to specify the From Address in the "User Name + @ + Mail Domain Name"...
  • Page 262 8 [Administration] Tab Page  Restriction Setting for Destination You can restrict the destination of the From Address to the one registered in the LDAP server when transmitting via fax, internet fax or E-mail. Item name Description Restriction Setting for Destination Enable: Select this to restrict the destination of the From Address to the one registered in the LDAP server when transmitting via fax, internet fax or E-mail.

  • Page 263: Setting Up Home Directory Setting

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Home Directory Setting You can configure the home directory when home directory is enabled. Item name Description Home Directory Select whether or not to enable home directory. Home Directory Server Specify the home directory server.

  • Page 264: Certificate Management Settings

    8 [Administration] Tab Page  Certificate management settings You can manage device certificates and client certificates. The [Certificate Management] submenu can be accessed from the [Security] menu on the [Administration] tab. See the following pages for how to access it and information on the [Security] menu: ...

  • Page 265: Setting Up Client Certificate

    8 [Administration] Tab Page 8.[Administration] Tab Page [Create self-signed certificate] screen Item name Description [Save] button Saves the self-signed certificate. [Cancel] button Cancels creating the certificate. Country/Region Name Enter the country or region name using two alphanumerical characters and symbols. (Example: JP) State or Province Name Enter the state or province name with alphanumerical characters and symbols.

  • Page 266: Setting Up Certificate Setting

    8 [Administration] Tab Page [Create Client Certificate] screen Item name Description [Save] button Saves the Client certificate. [Cancel] button Cancels creating the certificate. Country/Region Name Enter the country or region name using two alphanumerical characters and symbols. (Example: JP) State or Province Name Enter the state or province name with alphanumerical characters and symbols.

  • Page 267: Setting Up Ca Certificate

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up CA Certificate When you want to enable SSL and verify with a CA certificate for the SMTP Client, POP3 Network Service, FTP Client, or Directory Service, you must install the CA certificate. You can install up to 10 CA certificates in this equipment. Item name Description CA Certificate(PEM)

  • Page 268: Password Policy Settings

    8 [Administration] Tab Page  Password Policy settings You can configure policies for the password to register. The [Password Policy] submenu can be accessed from the [Security] menu on the [Administration] tab. See the following pages for how to access it and information on [Security] menu: ...

  • Page 269: Setting Up Policy For Administrator,Auditor

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Policy for Administrator,Auditor You can configure policies for administrator and auditor registration. Item name Description Minimum Password Length Specify the minimum number of digits for the password. Specify within the range from 6 to 64.
  • Page 270 8 [Administration] Tab Page  Setting up Policy for e-Filing Boxes,Template Groups,Templates,SecurePDF, SNMPv3, Cloning You can configure policies for passwords for operations and applications on your equipment. Item name Description Minimum Password Length Specify the minimum number of digits for the password. Specify within the range from 0 to “0”...

  • Page 271: [Security] How To Set And How To Operate

    8 [Administration] Tab Page [Security] How to Set and How to Operate In the Security Service page, you can install a wireless LAN certificate for authentication with the RADIUS server, install and export a device certificate to enable SSL and set up its SCEP (automatic installation), install CA certificate, and install certificates for IEEE 802.1X authentication and set up its SCEP.
  • Page 272 8 [Administration] Tab Page  Installing IPsec certificate Start TopAccess access policy mode.  P.22 “Access policy mode” Click the [Administration] tab. Click the [Security] menu and [Certificate Management] submenu. The Certificate Management page is displayed. Click [Browse] for [Import] under [Device Certificate] to select the certificate file for IPsec and then click [Upload].

  • Page 273: Deleting An Imported Ipsec Certificate

    8 [Administration] Tab Page 8.[Administration] Tab Page  Deleting an imported IPsec certificate You cannot delete an IPsec certificate being used. Start TopAccess access policy mode.  P.22 “Access policy mode” Click the [Administration] tab. Click the [Security] menu and [Certificate Management] submenu. The Certificate Management page is displayed.

  • Page 274: Installing Ipsec Certificate Automatically

    8 [Administration] Tab Page  Installing IPsec certificate automatically Start TopAccess access policy mode.  P.22 “Access policy mode” Click the [Administration] tab. Click the [Security] menu and [Certificate Management] submenu. The Certificate Management page is displayed. Enter the following items for [SCEP (Automatic)] under [Device Certificate] and click [Request].

  • Page 275: Deleting Ipsec Certificate Installed Automatically

    8 [Administration] Tab Page 8.[Administration] Tab Page  Deleting IPsec certificate installed automatically You cannot delete an IPsec certificate being used. Start TopAccess access policy mode.  P.22 “Access policy mode” Click the [Administration] tab. Click the [Security] menu and [Certificate Management] submenu. The Certificate Management page is displayed.

  • Page 276: Installing A Device Certificate

    8 [Administration] Tab Page  Installing a device certificate To enable SSL for HTTP setting, FTP server setting, IPP Print Service and Web Services Print, you must install a device certificate for each. To install these device certificates, you need to create a self-signed certificate, install them from an authentication agency or the CA server.

  • Page 277: Creating/Exporting A Self-Signed Certificate

    8 [Administration] Tab Page 8.[Administration] Tab Page  Creating/exporting a self-signed certificate Start TopAccess access policy mode.  P.22 “Access policy mode” Click the [Administration] tab. Click the [Security] menu and [Certificate Management] submenu. The Certificate Management page is displayed. Select [self-signed certificate] under [Device Certificate] and click [Create].
  • Page 278 8 [Administration] Tab Page A self-signed certificate is created. Click the [Export] button if you are exporting. Right-click the link for the file name of the certificate to be exported, and then select [Save Target As]. The [Save As] dialog box appears. Specify a directory to which the certificate is to be saved and then click [Save].

  • Page 279: Installing An Imported Device Certificate

    8 [Administration] Tab Page 8.[Administration] Tab Page Then you can enable SSL for the following network settings.  P.156 “Setting up HTTP Network Service”  P.162 “Setting up FTP Server”  P.167 “Setting up Web Services Setting”  P.204 “Setting up IPP Print” ...

  • Page 280: Deleting An Imported Device Certificate

    8 [Administration] Tab Page Before enabling SSL, you must input the password for the imported device certificate from the control panel of the equipment. For instructions on how to input the password, refer to the following section in the MFP Management Guide. Chapter 2 “SETTING ITEMS (ADMIN)”...

  • Page 281: Installing A Device Certificate Automatically

    8 [Administration] Tab Page 8.[Administration] Tab Page  Installing a device certificate automatically Start TopAccess access policy mode.  P.22 “Access policy mode” Click the [Administration] tab. Click the [Security] menu and [Certificate Management] submenu. The Certificate Management page is displayed. Enter the following items in [SCEP(Automatic)] of [Device Certificate], and then click [Request].

  • Page 282: Deleting A Device Certificate Installed Automatically

    8 [Administration] Tab Page Then you can enable SSL for the following network settings.  P.149 “Setting up LDAP Session”  P.156 “Setting up HTTP Network Service”  P.157 “Setting up SMTP Client”  P.160 “Setting up POP3 Network Service” ...

  • Page 283: Creating/Exporting A Client Certificate

    8 [Administration] Tab Page 8.[Administration] Tab Page  Creating/Exporting a client certificate Start TopAccess access policy mode.  P.22 “Access policy mode” Click the [Administration] tab. Click the [Security] menu and [Certificate Management] submenu. The Certificate Management page is displayed. Click [Create] under [Client Certificate].
  • Page 284 8 [Administration] Tab Page Right-click the link for the file name of the certificate to be exported, and then select [Save Target As]. The [Save As] dialog box appears. If you have not installed a client certificate, enter the password in [Password] and click [Create] to create a certificate.

  • Page 285: Installing Ca Certificate

    8 [Administration] Tab Page 8.[Administration] Tab Page  Installing CA certificate When you want to enable SSL and verify with a CA certificate for the SMTP Client, POP3 Network Service, FTP Client, or Directory Service, you must install the CA certificate. You can install up to 10 CA certificates in this equipment. ...

  • Page 286: Deleting Ca Certificate

    8 [Administration] Tab Page  Deleting CA certificate Start TopAccess access policy mode.  P.22 “Access policy mode” Click the [Administration] tab. Click the [Security] menu and [Certificate Management] submenu. The Certificate Management page is displayed. Select the CA certificate file that you want to delete in the [Certificate Files] list, and click [Delete].

  • Page 287: [Maintenance] Item List

    8 [Administration] Tab Page [Maintenance] Item list Users who are granted administrator privileges in access policy mode can access the [Maintenance] menu from the [Administration] tab. See the following pages for how to access it:  P.22 “Access policy mode” ...

  • Page 288: Remove Software Settings

    8 [Administration] Tab Page  Remove Software settings You can delete the software uploaded to the equipment. The [Remove Software] submenu can be accessed from the [Maintenance] menu on the [Administration] tab. See the following pages for how to access it and information on the [Maintenance] menu: ...
  • Page 289 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Clone File Item name Description Device Name Displays the device name of the created clone file. Click the device name to download the clone file. Copier Model Displays the copier model of the created clone file. Version Displays the system ROM version of the created clone file.

  • Page 290: Install Clone File Settings

    8 [Administration] Tab Page  Install Clone File settings You can install the created clone file. You can implement a cloned environment by installing the clone file created on another equipment. The [Install Clone File] submenu can be accessed from the [Maintenance] menu on the [Administration] tab. See the following pages for how to access it and information on the [Maintenance] menu: ...

  • Page 291: Import Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Setting data included in Clone File Item name Description Security Displays if security level, secure erase, self test, encryption, and authentication settings are included. Default Settings Displays if the general, copy, scan, fax, ifax, E-mail, save as file, printer, notification, log settings, and EWB settings are included.
  • Page 292 8 [Administration] Tab Page  Setting up MailBoxes Item name Description File Name Select the mailbox file to be imported. [Browse] button — Allows you to select the mailbox file. [Import] button — Imports the selected mailbox file.  Setting up Template Item name Description Import Method...

  • Page 293: Export Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page  Export settings You can export the address book, mailboxes, templates and so on. The [Export] submenu can be accessed from the [Maintenance] menu on the [Administration] tab. See the following pages for how to access it and information on the [Maintenance] menu: ...

  • Page 294: Delete Files Settings

    8 [Administration] Tab Page  Setting up Template Item name Description File Name Displays the file name of the created export files. Click a file name to download. File Size Displays the file size of the created export files. Date Created Displays the created date of the export files.

  • Page 295: Directory Service Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page  Directory Service settings You can register the directory service properties of the LDAP (Lightweight Directory Access Protocol) server. When a new directory service is added, the users can search destinations using the LDAP server. The [Directory Service] submenu can be accessed from the [Maintenance] menu on the [Administration] tab.
  • Page 296 8 [Administration] Tab Page Item name Description Authentication Select the SASL authentication protocol. If you do not know the authentication type, select [Auto].  Auto — Select this to access the LDAP server using the appropriate authentication that this equipment detects. ...

  • Page 297: Notification Settings

    8 [Administration] Tab Page 8.[Administration] Tab Page  Notification settings You can receive information on your equipment by E-mail. The [Notification] submenu can be accessed from the [Maintenance] menu on the [Administration] tab. See the following pages for how to access it and information on the [Maintenance] menu: ...
  • Page 298 8 [Administration] Tab Page  Setting up System Message Notification Events You can select the events to be notified of. Item name Description Device Paper Jam — Select this to be notified of paper jams. Drawer Out of Paper — Select this to be notified when you are out of paper. Door/Drawer Open —...

  • Page 299: Setting Up Job Notification Events

    8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description e-Filing Warning — Select this to be notified when the available space in the e-Filing box is low or the preservation period of documents in the e-Filing box is expiring soon. Information —...

  • Page 300: Languages Settings

    8 [Administration] Tab Page  Languages settings You can specify the language for the touch panel of your equipment. The [Languages] submenu can be accessed from the [Maintenance] menu on the [Administration] tab. See the following pages for how to access it and information on the [Maintenance] menu: ...
  • Page 301 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Current Language Pack List Displays a list of installed language packs. You can delete unnecessary language packs. Item name Description [Delete] button Select unnecessary language packs and click the [Delete] button to delete them. You cannot delete [English(US)] or the language selected in [PanelUI Language].

  • Page 302: System Updates Settings

    8 [Administration] Tab Page  System Updates settings You can update the system on your equipment. The [System Updates] submenu can be accessed from the [Maintenance] menu on the [Administration] tab. See the following pages for how to access it and information on the [Maintenance] menu: ...

  • Page 303: [Maintenance] How To Set And How To Operate

    8 [Administration] Tab Page [Maintenance] How to Set and How to Operate This section details procedures for maintaining this equipment. It covers backing up and restoring files, deleting files stored in this equipment, and updating the software on TopAccess.  P.301 “About the maintenance functions” ...

  • Page 304: Uploading The Client Software

    8 [Administration] Tab Page  Uploading the client software An administrator can upload client software embedded in this equipment. Users can download the software on their computers using the TopAccess [Install Software] link.  Installer (Setup files) for Client Utilities CD-ROM ...
  • Page 305 8 [Administration] Tab Page 8.[Administration] Tab Page In each box displayed, click [Browse] to locate the setup files to be uploaded. At the left of each box, the file name will be displayed. Be sure to specify the same file for each box. Click [Upload].

  • Page 306: Removing The Client Software

    8 [Administration] Tab Page  Removing the client software You can remove client software from TopAccess so that it can no longer be installed from TopAccess. Removing the software from TopAccess Start TopAccess access policy mode.  P.22 “Access policy mode” Click the [Administration] tab.

  • Page 307: Deleting The Data From Local Folder

    8 [Administration] Tab Page 8.[Administration] Tab Page  Deleting the data from local folder An administrator can delete information such as scanned data, transmission data, and reception data that are stored in the local folder using the Save as file function. It is recommended to delete the stored data periodically to maintain the hard disk.

  • Page 308: Managing Directory Service

    8 [Administration] Tab Page  Managing directory service An administrator can register the directory service properties of the LDAP (Lightweight Directory Access Protocol) server using TopAccess. When a new directory service is added, the users can search destinations using the LDAP server. Setting up the directory service Start TopAccess access policy mode.
  • Page 309 8 [Administration] Tab Page 8.[Administration] Tab Page Enter the following items as required. You can set the following in this page.  P.293 “[Directory Service Properties] screen”  If you use FQDN to specify the LDAP server, you must configure the DNS server and enable the DNS in the DNS Session.

  • Page 310: Setting Up Notification

    8 [Administration] Tab Page  Setting up notification An administrator can configure notification to receive E-mail (mobile terminal can also be used) notifications when an error occurred or a job is complete. To enable the E-mail notification, the E-mail settings in the [Setup] menu page must be configured correctly. ...
  • Page 311 8 [Administration] Tab Page 8.[Administration] Tab Page Select the check boxes of events you want to be notified in [System Message Notification Events] or [Job Notification Events]. See the following for details of each event:  P.296 “Setting up System Message Notification Events” ...

  • Page 312: Importing And Exporting

    8 [Administration] Tab Page  Importing and exporting You can import and export Address Book, MailBoxes, Template, and Combined (Template + Address Book + MailBoxes). This section describes how to import and export Address Book. You can follow the same procedure to import and export MailBoxes, Template, and Combined (Template + Address Book + MailBoxes) except where you specify the file format of the export data.
  • Page 313 8 [Administration] Tab Page 8.[Administration] Tab Page Select the import method in the Address Book area. Addition — Select this to add the imported address book data into the address book already registered in this equipment. Overwrite — Select this to delete all the address book data registered in this equipment and replace them with the imported address book data.

  • Page 314: Exporting The Address Book Data

    8 [Administration] Tab Page Click [Import]. The data are imported to the address book.  Exporting the address book data You can export address information for use in another TopAccess address book or another address book program. The group data are not included in the exported address book data. Exporting address book data in the CSV/XML format Start TopAccess access policy mode.
  • Page 315 8 [Administration] Tab Page 8.[Administration] Tab Page Click [Create New File] in the Address Book area. The exported file information is displayed. If you previously exported address book data, the exported file link and information are displayed in the Address Book area. You can click the link to save the previously exported file. Right-click the [File Name] link and select [Save Target As].

  • Page 316: Rebooting The Equipment

    8 [Administration] Tab Page  Rebooting the equipment An administrator can reboot the equipment. Rebooting the equipment Start TopAccess access policy mode.  P.22 “Access policy mode” Click the [Administration] tab. Click the [Maintenance] menu and [Reboot] submenu. The Reboot submenu page is displayed. Click [Reboot] to reboot the equipment.

  • Page 317: [Registration] ([Administration] Tab) Item List

    8 [Administration] Tab Page [Registration] ([Administration] tab) Item list Users who are granted administrator privileges in access policy mode can access the [Registration] menu from the [Administration] tab. See the following pages for how to access it:  P.22 “Access policy mode” ...

  • Page 318: Setting Up Email Setting (Public Template)

    8 [Administration] Tab Page  Setting up Email Setting (Public template) In the Email Setting page, you can specify the content of the Scan to Email document to be sent.  P.66 “Email Setting (Private template)”  Setting up Save as file Setting (Public template) In the Save as file Setting page, you can specify how and where a scanned file will be stored.

  • Page 319: Public Menu

    8 [Administration] Tab Page 8.[Administration] Tab Page  Public Menu In the public menu, you can set the menu screen that is displayed when you press the [Menu] button. You can register frequently used templates and template groups, and External Interface Enabler shortcuts. The [Public Menu] submenu can be accessed from the [Registration] menu on the [Administration] tab.
  • Page 320 8 [Administration] Tab Page  [Select Menu Type] screen Select a menu type to add to the public menu. Item name Description [Template] button Adds a template to the public menu.  P.318 “[Select Template Group] screen” [Extension] button Adds an External Interface Enabler URL to the public menu. ...
  • Page 321 8 [Administration] Tab Page 8.[Administration] Tab Page  [Select Template] screen Item name Description [Save] button Registers the selected template. [Cancel] button Cancels registration of the template. Template list A list of the templates that can be selected is displayed. Select a template to use.

  • Page 322: Fax Received Forward And Internetfax Received Forward Settings

    8 [Administration] Tab Page  Fax Received Forward and InternetFAX Received Forward settings The [Fax Received Forward]/[InternetFAX Received Forward] submenu can be accessed from the [Registration] menu on the [Administration] tab. See the following pages for how to access it and information on the [Registration] menu: ...
  • Page 323 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Destination Setting (Fax/Internet Fax Received Forward) You can specify the destinations to which the received faxes or Internet Faxes are forwarded. You can only specify E-mail addresses as the destination. You can specify the destination when you have selected [InternetFax] as the forwarding agent.
  • Page 324 8 [Administration] Tab Page  Setting up InternetFax Setting (Fax/Internet Fax Received Forward) In the InternetFax Setting page, you can specify the content of the Internet Fax to be sent. You can specify the destination when you have selected [InternetFax] as the forwarding agent. Item name Description Subject...
  • Page 325 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Save as file Setting (Fax/InternetFAX Received Forward) In the Save as file Setting page, you can specify how and where a received document will be stored. You can specify the destination when you have selected [InternetFax] as the forwarding agent. Item name Description File Format...
  • Page 326 8 [Administration] Tab Page Item name Description Encryption Set this to encrypt PDF files if you have selected [PDF (Multi)] or [PDF (Single)] in the File Format setting. Encryption Select this if you want to encrypt PDF files. User Password Enter a password for opening encrypted PDF files.
  • Page 327 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Destination — Remote 1 Select this check box to save a received document to Remote 1. How you can set this item depends on how you have set Remote 1 up in the [Save as file] submenu under the [Setup] menu.
  • Page 328 8 [Administration] Tab Page Item name Description File Name Format Select the format of the file name. Information such as file name, date and time or page number is added according to the selected format.  [FileName]-[Date]-[Page]  [FileName]-[Page]-[Date]  [Date]-[FileName]-[Page] ...
  • Page 329 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Email Setting (Fax/InternetFAX Received Forward) In the Email Setting page, you can specify the content of the E-mail document to be sent. You can specify the destination when you have selected [InternetFax] as the forwarding agent. Item name Description Subject...
  • Page 330 8 [Administration] Tab Page Item name Description Encryption Set this to encrypt PDF files if you have selected [PDF (Multi)] or [PDF (Single)] in the File Format setting. Encryption Select this if you want to encrypt PDF files. User Password Enter a password for opening encrypted PDF files.
  • Page 331 8 [Administration] Tab Page 8.[Administration] Tab Page  Setting up Box Setting (Fax/InternetFAX Received Forward) In the Box Setting page, you can specify how a received document will be stored in the Box. You can specify the destination when you have selected [InternetFax] as the forwarding agent. Item name Description Destination...

  • Page 332: Extended Field Definition

    8 [Administration] Tab Page  Extended Field Definition You can set meta data which is attached to images scanned with the Meta Scan function. You can register up to 100 extended field definitions. The [Extended Field Definition] submenu can be accessed from the [Registration] menu on the [Administration] tab. See the following pages for how to access it and information on the [Registration] menu: ...
  • Page 333 8 [Administration] Tab Page 8.[Administration] Tab Page  [Extended Fields] screen You can set the information entered from the control panel when using meta scan.  P.362 “Registering Extended Field Definition”  Setting up Definition Information Item name Description [Edit] button Allows you to edit the extended field definition.
  • Page 334 8 [Administration] Tab Page  [Extended Fields Properties] screen You can register up to 25 extended field properties.  P.365 “Registering templates for Meta Scan” Item name Description [Save] button Creates an extended field property with the entered data. [Cancel] button Cancels the settings.
  • Page 335 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Maximum Length Specify the maximum number of characters that can be entered in the extended field if the field is a character string. Minimum Value Specify the minimum numerical value that can be entered in the extended field if the field is a numerical value.

  • Page 336: Xml Format File

    8 [Administration] Tab Page  XML Format File Meta data, which is attached to images scanned with the Meta Scan function, is defined in an "XML format file". You can register “XML format files”, which are customized to be processed by a workflow server or some other means. The [XML Format File] submenu can be accessed from the [Registration] menu on the [Administration] tab.

  • Page 337: [Registration] ([Administration] Tab) How To Set And How To Operate

    8 [Administration] Tab Page [Registration] ([Administration] tab) How to Set and How to Operate You can register public templates, and relay transmissions of received faxes/Internet Faxes in the [Registration] menu in the TopAccess access policy mode.  Public Template An administrator can create public templates to register to the public template group. This template group can be accessed by all users in the network.
  • Page 338 8 [Administration] Tab Page Display in the Panel View. Click an undefined blank icon to create a new template, or click a defined icon with an image to edit an existing template.  If the templates list is displayed in the List view, click the [Undefined] template name to register a new template. Click the defined template name to edit an existing template.
  • Page 339 8 [Administration] Tab Page 8.[Administration] Tab Page Select agents to be combined, and click [Select Agent]. You can select one of the following templates: Copy Creates a copy agent. This agent can copy documents. Usually, this is selected to print copies as well as sending originals to other destinations.

  • Page 340: Resetting Public Templates

    8 [Administration] Tab Page  Resetting public templates You can reset a public template that you have registered. You can reset a public template that you selected, or you can reset all public templates that are registered in the public template groups.
  • Page 341 8 [Administration] Tab Page 8.[Administration] Tab Page Click [Reset Template]. The confirmation dialog box appears. Click [OK]. The template setting is reset and the template will be returned to an undefined one. [Registration] ([Administration] tab) How to Set and How to Operate...
  • Page 342 8 [Administration] Tab Page Resetting all public templates To reset all public templates, perform the following procedure. Start TopAccess access policy mode.  P.22 “Access policy mode” Click the [Administration] tab. Click the [Registration] menu and [Public Template] submenu. The Public Template submenu page is displayed. Click [Reset].

  • Page 343: Registering Fax And Internet Fax Received Forward

    8 [Administration] Tab Page 8.[Administration] Tab Page  Registering Fax and Internet Fax received forward You can forward received faxes and Internet Faxes to a specified address using fax received forward and Internet Fax received forward functions. You can check all faxes and Internet Faxes received by this equipment using these functions. ...
  • Page 344 8 [Administration] Tab Page Select the [Forward] check box, select the desired agents, and click [Select Agent]. To disable the Fax Received Forward or Internet Fax Received Forward, clear the [Forward] check box and click [Select Agent], and then click [Save]. InternetFax Forwards received faxes or received Internet Faxes to another Internet Fax device.
  • Page 345 8 [Administration] Tab Page 8.[Administration] Tab Page Click each button displayed in the page to specify or edit the associated properties. [Destination Setting] Specify the destination. This can be set only when registering the Internet Fax, or Email [TO: Destination Setting] agent.
  • Page 346 8 [Administration] Tab Page Click [Save]. The contacts are added as destinations. Selecting the destinations from the address book By this method, you can select destinations from the address book. Click [Destination Setting] to open the Recipient List page. Click [Address Book]. The Address Book page is displayed.
  • Page 347 8 [Administration] Tab Page 8.[Administration] Tab Page Click [Save]. The contacts are added as destinations. Selecting the groups from the address book By this method, you can select groups from the address book. Click [Destination Setting] to open the Recipient List page. Click [Address Group].
  • Page 348 8 [Administration] Tab Page Searching for destinations in the LDAP server You can search for destinations in the registered LDAP server. You can also search for destinations in the address book on this equipment. Click [Destination Setting] to open the Recipient List page. Click [Search].

  • Page 349: Removing The Destinations From The Recipient List

    8 [Administration] Tab Page 8.[Administration] Tab Page Click [Add]. The selected destinations are added to the Recipient List page. You can remove destinations that you have added to the Recipient List before saving the destination settings.  P.347 “Removing the destinations from the Recipient List” Click [Save].

  • Page 351: [My Account] Tab Page

    [My Account] Tab Page Using TopAccess, end users can display their own account information [My Account] Tab Page Overview..................350 [My Account] Item list ............................350...

  • Page 352: [My Account] Tab Page Overview

    9 [My Account] Tab Page [My Account] Tab Page Overview The [My Account] tab is displayed if [User Authentication] is enabled in the [Administration] tab under [Security] - [Authentication] - [User Authentication Setting]. It displays the account information of the user who is accessing TopAccess. Also, you can change the display language and keyboard layout on the control panel.
  • Page 353 9 [My Account] Tab Page 9.[My Account] Tab Page Item name Description [Menu] button Click the [Menu] button on the control panel and perform the settings on the menu screen. In the [My Account] tab, set the menu screen of the user who is accessing TopAccess.
  • Page 354 9 [My Account] Tab Page  [Menu Setting] screen You can set the menu screen of the user who is accessing TopAccess. The menu screen is displayed by pressing the [Menu] button on the control panel. You can register frequently used templates and template groups, and External Interface Enabler shortcuts.
  • Page 355 9 [My Account] Tab Page 9.[My Account] Tab Page  [Select Template Group] screen Displays a list of Template Group that can be selected on the [Menu Setting] screen. Item name Description [Save] button Registers the selected template group. [Cancel] button Cancels registration of the template group.
  • Page 356 9 [My Account] Tab Page  [Select URL] screen Select a URL registered in [URL List for Menu Screen].  P.211 “Setting up URL List for Menu Screen” Item name Description [Save] button Registers the selected URL. [Cancel] button Cancels registration of the URL. Name The registered URL name is displayed.
  • Page 357 Functional Setups This chapter contains the following contents. Setting up Meta Scan Function................... 356 Procedure for using Meta Scan ..........................356 Checking Meta Scan Enabler (optional) ......................356 Editing XML format file ............................357 Registering XML format file ..........................361 Registering Extended Field Definition ........................362 Registering templates for Meta Scan .........................365 Meta Scan ................................368 Checking logs of Meta Scan..........................368...

  • Page 358: Chapter 10 Functional Setups

    10 Functional Setups Setting up Meta Scan Function The Meta Scan is a function to attach information (meta data) generated within the device to scanned images. The attached meta data can be processed by workflow servers or other means to supplement the scanned image. To use Meta Scan, select [E-MAIL], [Save as file] and [Save to USB Media] agents of Meta Scan for templates and register them.

  • Page 359: Editing Xml Format File

    10 Functional Setups 10.Functional Setups  Editing XML format file Edit XML format files in accordance with the applications that interact with Meta Scan. You can define variables in the XML format file and the variables are replaced with the corresponding information (meta scan) during the Meta Scan operation. Enter variables in XML format files using the ${variable name} format.
  • Page 360 10 Functional Setups Variable (${variable name}) Data to be stored Value ${TEMPGROUPNAME} Template group name string ${TEMPGROUPUSER} Template group user string ${TEMPNO} Template number string ${TEMPNAME} Template name string ${TEMPUSER} Template user string Extended field name string ${FIELDNAMEn} Extended field name string ${FIELDNAMEn} *1 It cannot be used for the subject of E-mail.

  • Page 361: Default Xml File Format

    10 Functional Setups 10.Functional Setups  Default XML file format Contents of the default XML format file <defaultForm3.xml> registered in this equipment are shown below. XML format files must be in the UTF-8 XML format. During the Meta Scan operation, the equipment stores information corresponding to the variable in each field of the XML format file and attaches it as meta data in the XML format.

  • Page 362: Setting For Saving Meta Data

    10 Functional Setups <field4 name="${FIELDNAME4}">${VALUE4}</field4> <field5 name="${FIELDNAME5}">${VALUE5}</field5> <field6 name="${FIELDNAME6}">${VALUE6}</field6> <field7 name="${FIELDNAME7}">${VALUE7}</field7> <field8 name="${FIELDNAME8}">${VALUE8}</field8> <field9 name="${FIELDNAME9}">${VALUE9}</field9> <field10 name="${FIELDNAME10}">${VALUE10}</field10> <field11 name="${FIELDNAME11}">${VALUE11}</field11> <field12 name="${FIELDNAME12}">${VALUE12}</field12> <field13 name="${FIELDNAME13}">${VALUE13}</field13> <field14 name="${FIELDNAME14}">${VALUE14}</field14> <field15 name="${FIELDNAME15}">${VALUE15}</field15> <field16 name="${FIELDNAME16}">${VALUE16}</field16> <field17 name="${FIELDNAME17}">${VALUE17}</field17> <field18 name="${FIELDNAME18}">${VALUE18}</field18> <field19 name="${FIELDNAME19}">${VALUE19}</field19> <field20 name="${FIELDNAME20}">${VALUE20}</field20> <field21 name="${FIELDNAME21}">${VALUE21}</field21> <field22 name="${FIELDNAME22}">${VALUE22}</field22> <field23 name="${FIELDNAME23}">${VALUE23}</field23>...

  • Page 363: Registering Xml Format File

    10 Functional Setups 10.Functional Setups  Registering XML format file This section describes how to register a XML format file. When using applications that interact with Meta Scan, follow the instructions of the application vendor to set the XML format file and the extended field. You can register up to 99 XML format files.

  • Page 364: Registering Extended Field Definition

    10 Functional Setups  Registering Extended Field Definition You can register up to 100 "extended field definitions", select an "XML format file" for each of them, and set "extended field properties" as necessary. When using applications that interact with Meta Scan, follow the instructions of the application vendor to set the XML format file and the extended field.
  • Page 365 10 Functional Setups 10.Functional Setups Click the [New] button under Extended Field settings when setting extended field properties. Click [Extended Field Definitions] in the upper part of the screen if you are not setting extended field properties. Set the extended field properties. Field Name Specify the extended field name.
  • Page 366 10 Functional Setups  You cannot exceed the total number of characters displayable in the List Items (127).  You cannot use a semicolon in [Name] or [Value]. Minimum Length Specify the minimum number of characters that can be entered in the extended field if the field is a character string.

  • Page 367: Registering Templates For Meta Scan

    10 Functional Setups 10.Functional Setups  Registering templates for Meta Scan You must register a template for Meta Scan before using the Meta Scan function. A template can be a “public template” which is registered by an administrator, or a “private template” which is registered by a user or an administrator.
  • Page 368 10 Functional Setups Click an [Undefined] icon from the template list. Select the check box for the [Meta Scan] under Template Properties, and then select the agent and click [Select Agent]. To select [Meta Scan], the optional Meta Scan Enabler must be set up for use. If it is not set up, you cannot select [Meta Scan].
  • Page 369 10 Functional Setups 10.Functional Setups Set the agent. Setting operations are the same as for normal templates.  P.86 “Registering and editing private template groups” The following describes how to set “Extended Field settings”. Click the [Extended Field settings] button to set extended fields. Select a registered extended field definition using [Extended Field Definition No.].

  • Page 370: Meta Scan

    10 Functional Setups  Meta Scan You can run Meta Scan using a Meta Scan template. For the operational procedure, refer to the Scanning Guide. If [Extended Field Definition] set in [Extended Field Settings] in the Meta Scan template is deleted, the default XML format file <defaultForm3.xml>...

  • Page 371: Chapter 11 Appendix

    APPENDIX This chapter contains the following contents. Installing Certificates for a Client PC ................. 370...

  • Page 372: Installing Certificates For A Client Pc

    11 APPENDIX Installing Certificates for a Client PC Configuring the Microsoft Management Console The following describes a configuration on Windows Vista. The procedure is the same when other versions of Windows are used. Open the command prompt, type “mmc” and press the Enter key. From the [File] or [Console] menu of the window that appears, select [Add/Remove Snap-in].
  • Page 373 11 APPENDIX 11.APPENDIX Select [Local computer: (the computer this console is running on)] and click [Finish]. The [Select Computer] dialog box is closed. Make sure that "Certificates (Local Computer)" is added under the [Console Root] folder; click [OK]. Save the setting. Installing Certificates for a Client PC...
  • Page 374 11 APPENDIX Importing certificates to a client PC The following describes an import on Windows Vista. The procedure is the same when other versions of Windows are used.  For Windows Vista, you must log in to Windows as a user who has the “Administrators” privilege. ...
  • Page 375 11 APPENDIX 11.APPENDIX From [Browse], select the certificate to install, and click [Next]. Enter the password for the private key and click [Next]. Click [Next]. Do not change the certificate store using [Browse]. Installing Certificates for a Client PC...
  • Page 376 11 APPENDIX Click [Finish]. If the following security warning message appears, click [Yes]. Click [OK] to complete the import. If you are importing a client certificate (.pfx) to a Windows Vista PC, proceed to the next step. Otherwise, the installation is complete. If you need to install another certificate, repeat the steps from the beginning.
  • Page 377 11 APPENDIX 11.APPENDIX Click the [Details] tab and select [Thumbprint] to check the 40-digit thumbprint. Open the command prompt and execute the “netsh” command as shown below. If you log in to Windows Vista as a user without the administrator privilege, open the command prompt by right- clicking the icon and selecting [Run as administrator.] This way, you can temporarily have the administrator privilege to execute the command.

  • Page 379: Index

    Index ............305 Deleting data ..273 Deleting IPsec certificate installed automatically .......301 About the maintenance functions ............35 Deleting jobs ..........8 Access policy mode ....35 Deleting private print jobs and hold print jobs ..........10 Accessing TopAccess ............245 Deleting profiles ......10 Accessing TopAccess by entering URL...
  • Page 380 ..........54 ..........295 Group Information Notification settings ........121 Group Management Item list ..........53 Group Properties ..212 Off Device Customization Architecture settings ..........207 ICC Profile settings ..............134 ......... 57 Import Panel Setting (Private template) ............289 ............... 54 Import settings Panel View .........
  • Page 381 ..............41 ......331 Scan Log Setting up Extended Field settings ........73 ........193 Scan Setting (Private template) Setting up Fax Destination ...........79 ..........193 Search Address List Setting up Fax Folder ............79 ..........183 Search Contact Setting up Fax Setting ..........115 ....
  • Page 382 ........207 Setting up RGB Source Profile Setting up Save as file Setting ....... 256 Windows Domain Authentication ......323 (Fax/InternetFAX Received Forward) ....... 15 With Unidentified Network (Windows 7) ..316 Setting up Save as file Setting (Public template) ........228 Setting up Save as file settings ....316 Setting up Scan Setting (Public template) .............
  • Page 383 ES9460 MFP/ES9470 MFP CX3535 MFP/CX4545 MFP ES9160 MFP/ES9170 MFP...
  • Page 384 Oki Data Corporation 4-11-22 Shibaura, Minato-ku,Tokyo 108-8551, Japan www.okiprintingsolutions.com 45106202EE...

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