Xerox PAGIS PRO 2.0 User Manual page 177

Contents Index
About search indexes
In Pagis Pro, a search index is created to keep track of scanned
and electronic documents in your Windows file system. The
indexing process constructs special files that enable fast searches
and efficient file retrieval via the Search Tool.
Depending on the size and complexity of your file system, you can
choose to manage all your documents with one search index.
Alternatively, you can define and create many indexes, so that
you can search for files at specific locations. This includes hard
drives, file servers on networks, floppy drives, Jaz™ drives, CD-
ROMs, and other removable media.
The default search index is the Pagis Index, which is a folder of
the same name located in the Pagis Pro installation directory.
When you install Pagis Pro, as described in Chapter 2, the Pagis
Setup program automatically creates the Pagis Index.
Initially, the Pagis Index tracks only the documents in the Pagis
Inbox. Using the Index Manager, you can re-define the Pagis
Index to include other folders, local drives, or networked file
servers.
If you want to manage many files across a number of drive
locations, however, you may find it easier to create multiple
indexes. For example, you could maintain the Pagis Index as the
index for your local hard drive. You could then use the Index
Manager to create other indexes that point to CD-ROMs, Jaz™ or
Zip™ drives, or networked file servers.
Virtually any file location you can see from your Windows
desktop or from Windows Explorer you can index.
To search for indexed files, you select an index, then launch the
Search Tool, which is described in detail later in this chapter.
Note that it is important to keep your indexes regularly updated,
so that, as you add new files to your system, you will be able to
search for them. You can update indexes manually or by
scheduling automatic updates with the Index Manager.
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Using Pagis Pro