Page 1 User's Guide Contents Index About This Guide...
Page 2 Portions of this product copyright © 1998, MGI Software Corp. Verity Topic® Search Technology copyrighted by Verity, Inc. AccuSoft Redlining® Toolkit copyrighted by AccuSoft Corp. Authors: Jim Cahill and Sadie DeSimone © S 9 Centennial Drive Peabody, Massachusetts 01960 Pagis Pro 2.0 User’s Guide Part Number 00–09407–00 May 1998...
Page 3 Using this Electronic User's Guide This document is the electronic version of the Pagis Pro User's Guide. It is in Adobe Acrobat™ Portable Document Format (PDF), and contains links that let you navigate quickly to specific sections of the user's guide. To be viewing this document, you must have already installed the Acrobat Reader pro- vided with Pagis Pro.
Page 4: Table Of Contents
ONTENTS REFACE About this User’s Guide......xiii Organization of this manual .......xiii Typographic conventions used in this manual ..xv Related Documents ......... xvi How To Contact Customer Support ....xvii Internet and electronic mail addresses ....xvii Telephone and fax numbers....... xviii NTRODUCTION What is Pagis Pro?.........
Page 5 EARNING AGIS Tools that Pagis Pro Adds to Windows....3–1 Pagis Inbox ........3–2 Pagis ToolBar ......... 3–3 Pagis SendTo Bar ......3–4 Scanning a Document ......3–6 Copying a Document ....... 3–9 Faxing a Document ....... 3–12 Refining and Annotating a Document ....3–15 Scanning and Typing Into a Form ....
Page 6 Pagis Folders........4–14 Creating a Pagis Folder...... 4–14 Removing Pagis Folder attributes ....4–15 Working with Pagis Files in Windows™ ....4–15 About Pagis (XIF) files......4–15 Enhanced context menu ......4–17 Thumbnail command......4–18 Stacking documents......4–19 Unstacking documents ...... 4–20 Converting to other image formats .....
Page 7 SING AGIS CONT Copying documents ......4–54 Select a printer ......4–54 Set up the copy job......4–56 Make copies....... 4–57 Faxing documents ......4–59 Select a fax printer ......4–60 Set up the fax job......4–61 Fax a document ......4–62 Pagis Editor ........
Page 8 Paste as New Page command....4–71 Clear command ......4–72 Select Page command ....... 4–72 Select All Pages command ....4–72 Deselect All command ....... 4–72 Move Page command ......4–72 Reverse Page Order command ....4–73 View menu ........4–73 Zoom command ......
Page 9 SING AGIS CONT Page menu........4–84 Auto Refine command ....... 4–84 Refine command ......4–84 Manual Straighten command ....4–86 Rotate command ......4–87 Crop to Region command..... 4–87 Brightness & Contrast command....4–88 Invert Colors command ...... 4–89 Sharpen command......4–89 Blur command......
Page 10 Forms menu ......... 4–96 Detect Fields command ...... 4–96 Add Field command......4–97 Remove All Fields command ....4–97 Edit Field command ......4–98 Clear All Text command ..... 4–98 Options command ......4–98 Toolbars in the Pagis Editor ..... 4–99 Standard toolbar ......
Page 11 SING AGIS CONT Search Tool ........4–116 Basic search steps ......4–116 Defining a search string ....... 4–118 Simple searches......4–118 Concept (Boolean) searches ....4–119 Proximity searches ......4–121 Natural language searches ....4–121 Search by example......4–122 Other search properties ......4–122 Search Options tab ......
Page 12 Options menu ....... 4–129 Configure Search Results command.... 4–129 Index menu ......... 4–130 Update Indexes command ....4–130 Manage Indexes command....4–130 Search toolbar ....... 4–131 Working with found documents ....4–131 Where to Go From Here......4–132 XAMPLES AND Sample Uses of Pagis Pro ......
Page 13 XAMPLES AND CONT Sending XIF files as e-mail attachments .... 5–18 America Online ......5–19 Eudora Pro and Eudora Lite ....5–20 Lotus cc:Mail and Lotus Notes....5–20 MS Outlook Express and MS Outlook ... 5–21 Netscape Mail ......5–21 Registering Netscape and Netscape Mail ..
Page 14: Preface
Contents Index REFACE Welcome to Pagis Pro from ScanSoft, Inc., a Xerox Company. Pagis Pro is your all-in-one scanning suite running in Microsoft® Windows™ 95, Windows 98 or Windows NT 4.0. Please read this preface before going on to install and use Pagis Pro, as it discusses the following important topics: About this user’s guide Related documents...
Page 15 Contents Index Chapter 1, “Introduction,” provides an overview of Pagis Pro features and benefits, describes what is included with Pagis, and tells you how to get started with installing and using the software. Chapter 2, “Installing Pagis Pro,” discusses system requirements, and provides complete installation instructions.
Page 16: Typographic Conventions Used In This Manual
Contents Index Typographic conventions used in this manual This manual uses bold, italic, and other typographic styles to highlight different types of information in the text (Table P–1). Table P–1. Documentation Conventions bold Introduces a new term, or the first use of an important term in a chapter;...
Page 17: Related Documents
This document provides late-breaking information about Pagis Pro. You can access the Release Notes at installation time, and after installation in the Pagis Pro 2.0 Program Group. On-line version of the Pagis Pro User’s Guide—This user’s guide is also provided in Adobe® Acrobat™ 3.0 Portable Document Format (PDF).
Page 18: How To Contact Customer Support
Contents Index ONTACT USTOMER UPPORT Registered users of Pagis Pro are entitled to free customer support from ScanSoft, Inc. If you should experience problems with Pagis Pro that you cannot resolve, contact Pagis Technical Support. You can contact Pagis Technical Support by the Internet, telephone, or fax, as described below.
Page 19: Telephone And Fax Numbers
Contents Index E-mail in the United States, Canada, or the Pacific Rim: Technical Support: pagis_support@xis.xerox.com Sales information: pagis_sales@xis.xerox.com E-mail from European countries and the Middle East: Technical Support: uksupport@xis.xerox.com Sales information: xisuk@xis.xerox.com Telephone and fax numbers Call one of the following telephone numbers or send a fax describing the problem to one of the fax numbers.
Page 20: Introduction
Contents Index NTRODUCTION Welcome to Pagis™ Pro, your all-in-one scanning suite from ScanSoft, Inc., a Xerox Company. Read this chapter for information about the following topics: What is Pagis Pro? What comes with Pagis Pro Pagis Pro features To get started quickly, go directly to Chapter 2, “Installing Pagis Pro,”...
Page 21: What Comes With Pagis Pro
Contents Index OMES WITH AGIS The Pagis Pro package includes a software CD-ROM, printed user’s guides for both Pagis Pro and TextBridge Pro, and a printed postage-paid customer registration form. If any of these items are missing, please contact ScanSoft Customer Support as described in the Preface.
Page 22: Pagis Pro Features
Contents Index AGIS EATURES Pagis Pro tools are designed to improve your work flow, productivity, and organization. Please read this section for highlights of the many features and benefits Pagis Pro provides. The Pagis Inbox The Pagis Inbox (Figure 1–2) is a special folder installed on your Windows desktop.
Page 23 Contents Index Pagis Folders There is only one Pagis Inbox. However, Pagis Pro enables you to change any standard Windows folder into a Pagis Folder, which has all the same enhancements as the Pagis Inbox. For organizing your scanned documents, the Pagis Inbox provides several sample Pagis Folders—Business Materials, Finances, Home, Magazine Articles, Photographs, and Recipes.
Page 24 Contents Index Scan and capture high quality color images in extremely compact file sizes Only Pagis Pro offers the XIF (eXtended Image File) format, which enables you to store high quality color scans in extremely compact file sizes. A typical color magazine page, for example, can take up less than 100 kilobytes when scanned to XIF.
Page 25 Contents Index Fax your scanned documents With Pagis Pro, a modem and fax software, you can quickly and conveniently fax text documents, forms, photos and so on. To achieve the best quality image, Pagis Pro enhances the scanned document before it is faxed. Some of the fax applications supported by Pagis Pro are Delrina WinFax and Eclipse Fax.
Page 26 Contents Index Search and retrieve all documents on your system The Pagis Search Tool enables you to perform a full text search of the scanned documents and electronic (for example, Word) documents on your system. You can also add keywords to scanned documents so you can easily find them.
Page 27 Contents Index HERE TO Proceed to Chapter 2 of this manual for detailed instructions to install and register Pagis Pro software, and to select your scanner. Chapter 2 also describes how to uninstall Pagis Pro. 1–8 Pagis Pro User’s Guide...
Page 28: Installing Pagis Pro
Contents Index NSTALLING AGIS This chapter describes the Pagis Pro software installation and setup procedures. Specifically, it covers these topics: System requirements Installing and testing your scanner Installing Pagis Pro software Uninstalling Pagis Pro software It is recommended that you read through the first three sections before proceeding with software installation.
Page 29: Installing And Testing Your Scanner
Contents Index NSTALLING AND ESTING CANNER Using built-in ISIS drivers, Pagis Pro works with many popular desktop scanners. In addition, with its support of the TWAIN standard, Pagis Pro can work with scanners and other devices, such as digital cameras, that provide their own TWAIN source drivers.
Page 30: Installing Pagis Pro Software
Contents Index NSTALLING AGIS OFTWARE After you have installed and tested your scanner, you are ready to install Pagis Pro software. This section covers these topics: If you already have TextBridge Pro 98 Upgrading from an earlier Pagis version Running the Pagis Pro setup program If you are a new Pagis user, go directly to “Running the Pagis Pro setup program”...
Page 31: Uninstalling The Old Pagis Software
Contents Index Uninstalling the old Pagis software If you have Pagis Pro 97 or Pagis SE, you must uninstall it before installing the new version of Pagis Pro. To uninstall the old version of Pagis software: 1. Close all active applications, including the Pagis Tool Bar and Send To Bar.
Page 32 Pagis Pro 2.0’s indexing and retrieval tools. 6. Click OK to complete the operation. You can now go on to use the upgraded index with Pagis Pro 2.0. The index name is: Pagis Pro 97 Please refer to “Pagis Index Manager and Update Tool”...
Page 33: Running The Pagis Pro Setup Program
Contents Index Running the Pagis Pro setup program To install this new version of Pagis Pro software for Windows 95, Windows 98, or Windows NT 4.0: 1. Insert the Pagis Pro CD into your CD-ROM drive. An autorun program on the CD-ROM launches the Pagis setup program automatically.
Page 34 Contents Index 4. Read the license agreement, then: Click No if you do not accept the license agreement. Pagis Pro setup will close. Click Yes to proceed with installation. A screen to specify the installation drive and folder now appears (Figure 2–2). Browse to specify a different installation drive or folder...
Page 35 Contents Index Remove the checkmark for items not to be installed Click to change an item Click Next to proceed Figure 2–3. Select Components dialog box 7. Select the components to be installed, then click Next. Go to Step 8. Before you click Next, you can click the Change button to further define sub-components to be installed.
Page 36 Contents Index The Pagis SendTo Bar is a convenient way to import scanned documents to your programs. You simply drag a scanned document to a program shortcut on the SendTo Bar, and the scanned document is converted and imported automatically. This feature is described in more detail in Chapters 3 and 4.
Page 37 Contents Index Click when done Find and select your scanner Click to configure the driver Click ISIS only or TWAIN only to narrow the list Figure 2–5. Select Scanner dialog box 11. Find and select your scanner in the list, and if necessary configure it to use the correct scanner settings.
Page 38 Contents Index The default selection is to use the Pagis scanner interface, which provide access to all of Pagis Pro’s scanner settings. It is recommended that you start with the default here, particularly if your scanner is one that is listed in the release notes as having been certified with Pagis Pro.
Page 39 Contents Index 11. Complete the electronic registration. Follow the instructions in the electronic registration screens. If you do not have a modem or fax machine, you can click a Print Mail Form button from the electronic registration program and mail it to ScanSoft, Inc. It is highly recommended that you register your copy of Pagis Note Pro.
Page 40: Where To Go From Here
Contents Index Specify whether to reboot at this stage Click to end Setup Figure 2–6. Restarting Windows dialog box HERE TO With Pagis Pro fully installed, you are ready to begin using the product. Please refer to Chapter 3 of this guide. It is designed to help you learn the primary features of Pagis Pro.
Page 41 Index Manager Scheduler command. A dialog box to confirm the closing appears. Click Yes in the dialog box. 2. With no other programs running, click: Start Programs Pagis Pro 2.0 Add & Remove Program This launches the Pagis Install Utility (Figure 2–7). Click to start the uninstall process Figure 2-7.
Page 42 Contents Index 4. Click Yes to continue the uninstall process. A progress dialog box appears indicating the items that are being removed from your system. The first item is “Shared program files.” These are system-level files that Pagis Pro installs. Because these are system-level files, the Uninstall Utility displays another dialog box to confirm the removal of these shared files.
Page 43 Contents Index 8. Click OK to finish the Uninstall process. If you selected the Yes option, your system is rebooted automatically at this stage (Recommended). If you selected the No option, make sure to reboot your system as soon as possible to finish the Pagis Pro uninstall process. After you reboot, a Pagis cleanup utility program runs automatically.
Page 44: Learning Pagis Pro
Contents Index EARNING AGIS Assuming that you successfully completed the setup steps in Chapter 2, you are now ready to learn more about Pagis Pro operation. This chapter provides step-by-step instructions to get you started, presenting the following topics: Tools that Pagis Pro adds to Windows Scanning a Document Copying a document Faxing a document...
Page 45: Pagis Inbox
Contents Index Pagis Inbox When you install Pagis Pro, the Setup program places the Pagis Inbox icon on your Windows desktop. The icon serves as a shortcut to the Pagis Inbox folder. By default, the Pagis Inbox folder has the following location: (Windows 95/98) C:\My Documents\Pagis Inbox (Windows NT 4.0)
Page 46: Pagis Toolbar
Contents Index Like all Windows folders, the Pagis Inbox offers standard menus and commands, toolbar, and views (Large Icon, Small Icon, List, and Details). In addition, the Pagis Inbox includes: the Pagis menu with commands that parallel the Pagis ToolBar a Thumbnail view command and toolbar button an embedded, detachable Pagis ToolBar an embedded Pagis SendTo Bar...
Page 47: Pagis Sendto Bar
Contents Index Table 3–1. Pagis ToolBar Tools (cont.) Click To Launch The Editor to open a scanned document, view it, clean it up, enter text and other annotations in it, image edit it, and more. Search Tool to locate files by content or keyword on any hard drive, removable drive, or CD-ROM.
Page 48 Contents Index The SendTo Bar provides a powerful, fast and convenient way to import scanned documents to the other applications on your system. To do this, you simply click and hold on a document, and drag it to the target program’s shortcut on the SendTo Bar. Following are several examples of the results when you drag and drop a scanned document to a program on the SendTo Bar: TextBridge Pro—Pagis Pro sends the document to TextBridge...
Page 49: Scanning A Document
Contents Index CANNING A OCUMENT To scan a hard copy document into Pagis Pro, use the Scan button on the Pagis ToolBar, as follows. This procedure assumes that you have properly connected your Note scanner and it is working with Pagis Pro. Also, this basic proce- dure uses the scanning defaults built into Pagis Pro.
Page 50 Contents Index 3. Select the page type of the document to be scanned. The Any Document page type is the default and works well for most documents. 4. Click the Scan button on the Scanner dialog box. With most flatbed scanners, Pagis Pro can perform a two-pass scan.
Page 51 Contents Index 5. To continue scanning go to Step 6. To end scanning and save your document, go to Step 8. 6. Insert the next page into the scanner, and click the More Pages button. A More Pages dialog box appears allowing you to select a different page type for this next page (Figure 3–6).
Page 52: Copying A Document
Contents Index Pagis Document.xif Also, after the file is stored in the Pagis Inbox (or other destination folder), Pagis automatically opens the folder on your desktop, and selects the file for you. Finally, the Scan Tool closes automatically, as controlled by the Close when done checkbox (which is turned on by default).
Page 53 Contents Index Reduce/Enlarge: Leave on Reduce To Fit unless you have a specific size in mind. With this setting, the page is slightly reduced to accommodate the built-in margins in printers. Enhance Text and Pictures: Click this on only if you are copying a document with photographs.
Page 54 Contents Index Click to scan more pages to be copied Scanned pages to be copied are stored here temporarily When all pages are scanned, click to print Figure 3–8. Copier Progress dialog box 5. Insert the next page of the document in the scanner. In the Copier Progress dialog box, click More Pages.
Page 55: Faxing A Document
Contents Index AXING A OCUMENT In Pagis Pro, faxing a document involves three separate operations—scanning the original document; optimizing the image quality; and sending the image(s) to your fax software (for example WinFax™ Pro). After Pagis Pro sends the image to your fax software, you specify the fax phone number and send the fax as you ordinarily would.
Page 56 Contents Index Specify the fax Click to start the Fax quality setting process Figure 3–9. Fax tab on the Scan Tool 4. Click the Fax button to start the fax process. The first page of the document is scanned. A Fax Progress dialog displays the status of the job.
Page 57 Contents Index Click to scan more pages to be faxed Scanned pages to be faxed are stored here temporarily When all pages are scanned, click to send to your fax software Figure 3–10. Fax Progress dialog 7. Click the Send Fax button. All scanned pages are saved to a temporary file, then your fax software takes over.
Page 58: Refining And Annotating A Document
Contents Index EFINING AND NNOTATING A OCUMENT With the Pagis Editor, you can color correct, straighten, crop, and reorder pages in a scanned XIF document. You can also add annotations and draw emphasis to key parts of the document. To perform those editing task on a XIF document, use the following procedure: 1.
Page 59 Contents Index 2. Adjust the document view. You can use the tools on the Standard toolbar (Figure 3–12) or commands in the View menu to change the way you see your document in the Editor window. Zoom out Percent of size Zoom in Fit page width Selection tool...
Page 60 Contents Index Click to apply options to the selected page Select enchancement options Figure 3–13. Auto Refine dialog box Refer to the on-line help and to Chapter 4 for more information about the Image Toolbar and Auto Refine options. 4. Add annotations to the document. The Pagis Editor provides the annotation tools shown in Figure 3–14 to allow you to make notes or draw attention to various part of the document.
Page 61 Contents Index For example, you can use the circle tool to draw attention to an illustration in your document (Figure 3–15). Select the Release the mouse. circle tool Circle is selected. Click the upper left corner of the area to be circled Drag the cursor to the lower right corner Figure 3–15.
Page 62 Contents Index 3. Pull down the File menu, and select the Scan command. In a few moments, the Scan Tool (refer to Figure 3–4) appears on top of the Editor window. 4. Select the Form page type. 5. Click the Scan button. After the page is completely scanned, it appears in the Scanner Progress dialog’s view window (refer to Figure 3–5).
Page 63 Contents Index 7. Pull down the Forms menu in the Pagis Editor and choose Detect Fields. The Editor looks for horizontal lines on the scanned image. The detected fields are placed in a layer above the image file in cyan (light blue) for higher visibility.
Page 64: Editing A Scanned Picture
Contents Index 9. Type into the fields. Position the cursor on a field, then double-click on it. A typing cursor appears. Type text into the field. Press the Tab key to move to the next field. 10. Repeat Step 9 until you have filled in all the fields. To edit the information you have typed into a field, double-click on the field.
Page 65 Contents Index 2. From the Pagis Editor, select the file to be edited. Select the Open command from the File menu to display the Open dialog. By default, the Open dialog displays the Pagis Inbox. Select the XIF (or other image) file to open in the Editor. With the Editor and embedded PhotoSuite tools, you can open and edit many different image file types, such as Windows Bitmap (BMP), TIFF, JPEG, and many more.
Page 66 Contents Index 3. Access PhotoSuite tools to edit the image. There are two ways to access the PhotoSuite tools in the Editor: From the Tools menu, select the Picture Edit command. In segmented documents with both text and pictures, double- click directly on a picture in the displayed document.
Page 67 Contents Index Scanned photo with PhotoSuite effects Figure 3–20. Picture edited with PhotoSuite tools 5. When you have finished picture editing, click: PhotoSuite closes, and the Pagis Editor menus and tools return to the window. The edited picture remains in the Editor window. 6.
Page 68: Searching For A Document
Contents Index EARCHING FOR A OCUMENT The Pagis Pro Search Tool provides a powerful means to find and access scanned and electronic documents on your hard drives, Jaz™ (and other removable) drives, and CD-ROMs. Using the Search Tool, you can define simple or complex searches to find any electronic text file, any scanned image file that contains text, or any file to which you assigned keywords.
Page 69 Contents Index Click to index Select the default index, the Pagis Inbox Pagis Index Figure 3–21. Update Index dialog box Click on Pagis Index to select it. Click the Update button to create the default index, which is an index of all the files in the Pagis Inbox. A status dialog informs you of the operation’s progress (Figure 3–22).
Page 70 Contents Index Enter search string here Specify the index to be searched Click to start the search Figure 3–23. Search Tool main window 3. Define the search. Enter “Erica” in the Containing field. “Erica” is in one of the sample files provided with Pagis Pro. In the Look In list box, specify Pagis Index.
Page 71 Contents Index Files found during the search are displayed here Figure 3–24. Search results in Search Tool window The Search Tool displays all the indexed documents on your system—both text and image—that match the information you have supplied. By default, the Search Tool shows you the found documents by name, rank, relevance, the words found, location, size, and the date the document was last modified.
Page 72: Running Ocr On A Document
Contents Index UNNING ON A OCUMENT Built into Pagis Pro is ScanSoft’s award-winning TextBridge Pro OCR (optical character recognition) program. TextBridge Pro provides a range of features that no other OCR program can match. In addition, TextBridge Pro is designed to be very easy to use—either as a standalone program or from within Pagis Pro.
Page 73 Contents Index 2. Point to the document, and holding down the left mouse button, drag it to your word processor icon on the Pagis Send To Bar. You can also right-click the document and use the Send To command to send it to your word processor. TextBridge Pro reads the XIF file and automatically performs OCR on it, displaying a progress window that tracks the process (Figure 3–25).
Page 74: Where To Go From Here
Contents Index 3. You can now go on to edit or otherwise use the recognized data in the target application. Compare the recognized document in your application with the original XIF document in the Pagis Editor. With a word processor such as Word or WordPerfect, the recognized document should look virtually identical to the image.
Page 75: Using Pagis Pro
Contents Index SING AGIS In Chapter 3, you are introduced to the basic operation of Pagis Pro’s key features. This chapter provides a closer look at Pagis Pro tools, settings, and operation. Specifically, in this chapter, you can find more information about: Pagis Inbox and Pagis Folders Working with Pagis Files in Windows™...
Page 76: Pagis Inbox Menus And Commands
Contents Index Standard menus and tools (Pagis menu is added) Pagis Toolbar Enhanced Explorer view with document thumbnails Pagis SendTo Bar with shortcuts to other programs Figure 4–1. Pagis Inbox Pagis Inbox menus and commands The menu bar on the Pagis Inbox, and the menus and commands it contains, closely follow those of a standard Windows folder.
Page 77: Pagis Commands In The File Menu
Contents Index Pagis commands in the File menu In the Pagis Inbox folder, the File menu includes the standard Windows commands—New, Create Shortcut, Delete, Rename, Properties, Close and, when a file is selected, Open and SendTo. When you select a Pagis (XIF) document specifically, additional commands appear in the File menu (Figure 4–2).
Page 78: Pagis Menu
Contents Index In addition, the Pagis ToolBar, Pagis SendTo Bar, and Thumbnails commands are provided to control the display of these Pagis-related options in the Pagis Inbox view (refer to Figure 4–1). Refer to “Document thumbnails” later in this chapter for more information about the Thumbnails feature.
Page 79: Document Thumbnails
Contents Index Document thumbnails A simple yet powerful Pagis Inbox feature is the Thumbnails view, which you get by selecting the Thumbnails command in the View menu. When you do, scanned XIF documents, and many other electronic documents, are shown as miniature versions (“thumbnails”) of the actual document (Figure 4–4).
Page 80 Contents Index To show thumbnail popups in default views: In the View menu, click the Options command. In the Pagis Folder tab, click the Show thumbnail popups in default views checkbox. Thumbnail appearance—When the Pagis Inbox is in Thumbnail view, there are a number of settings that let you define thumbnail appearance: In the View menu, click the Options command.
Page 81: Pagis Toolbar
Contents Index Pagis ToolBar The Pagis ToolBar provides a convenient way to launch the different programs in Pagis Pro—Scan Tool, Editor, Search Tool, Update Tool, Index Manager, and Help. The ToolBar is available in the Pagis Inbox as a docking toolbar. You can also launch it, and keep it, on your Windows desktop, if you prefer.
Page 82: Launching The Pagis Toolbar On The Windows
The Pagis ToolBar runs as a standalone program on the Windows desktop. To launch the Pagis ToolBar program, click: Start Programs Pagis Pro 2.0 Pagis ToolBar To change the Pagis ToolBar view: Display the Pagis ToolBar control menu (Figure 4–6) by right-clicking anywhere in the title bar.
Page 83: Pagis Sendto Bar
Launching the SendTo Bar on the Windows desktop To launch the SendTo Bar on your Windows desktop, click: Start Programs Pagis Pro 2.0 Pagis SendTo Bar Changing SendTo Bar options Built into the SendTo Bar is a Properties dialog that enables you to modify its look and feel.
Page 84: Adding A Program To The Sendto Bar
Contents Index Click these checkboxes on or off to control SendTo Bar options Figure 4–7. SendTo Bar options Click the Autohide checkbox on to hide the SendTo Bar when it is not in use. (This is available for the desktop version only.) Click the Small Icon checkbox to display smaller versions of the program icons on the SendTo Bar.
Page 85 Contents Index 1. Use Windows Explorer to browse to the folder that contains the program to add to the Send To Bar. For example, to add Windows Notepad, you would browse to the Windows folder and look for: notepad.exe 2. Click and hold on the program icon, and drag it onto the SendTo Bar.
Page 86: Removing A Program From The Sendto Bar
Contents Index 5. Click Finish. If the program was already registered, you are finished. The shortcut is now added to the SendTo Bar. If the program was not registered, the Pagis Drag and Drop Registration Wizard now appears. Proceed from Step 6. 6.
Page 87: Changing The Pagis Inbox Location In Your File System
Contents Index 5. Remove the desired program shortcut(s). Select the program shortcut to be removed, and click the Remove button. Repeat until all shortcuts that you want to remove are removed. Click OK to close the Remove Item From Pagis SendTo dialog box.
Page 88 Contents Index 3. Click the Properties command. This displays the Pagis Inbox Properties dialog box. 4. In the Pagis Inbox category, enter the pathname of the new location. 5. Click OK. 6. Open the Pagis Inbox and note the new location. To extend the availability of Pagis Pro tools in your Windows file AGIS OLDERS...
Page 89 Contents Index Removing Pagis Folder attributes To remove the Pagis Folder attributes from a folder: 1. Navigate to the Pagis Folder via My Computer or a Windows Explorer view. 2. Right-click the Pagis Folder. 3. In the context menu, select the Remove Pagis Attributes from Folder command.
Page 90 Contents Index high fidelity image quality small file size document analysis When you scan a magazine page, for example, you want to scan it at a high resolution, in color, so that it will look as good as the original. XIF lets you do this. However, you do not want the scanned image to take up a lot of space on your computer.
Page 91 Contents Index Each layer is stored in an optimal resolution and bit-depth, enabling you to process the document through any of the Pagis functions. For example, the text layer is stored at 300 or 400 dots per inch resolution in one-bit binary (black and white) color depth. This enables you to index the document for full search and retrieval.
Page 92 Contents Index Display a dialog box with a thumbnail view Commands to stack and unstack Pagis documents Convert Pagis documents to other image formats Figure 4–10. Enhanced context menu Thumbnail command You can use the Thumbnail view to identify XIF (and other) documents located in the Pagis Inbox or another Pagis Folder.
Page 93 Contents Index Stacking documents When you select one or more XIF documents in a Windows view, Pagis Pro loads additional commands in the context menu. One command, Stack Documents, lets you combine two or more XIF files into one. To stack two or more XIF files into one file: 1.
Page 94 Contents Index Unstacking documents When you select one or more XIF documents in the Explorer, Pagis Pro loads additional commands in the File menu. One command, Unstack Document, lets you create a new XIF file for each page in the original XIF file. To unstack a document: 1.
Page 95 Contents Index To convert an image file to a different image format: 1. In an Explorer view on the desktop, select the image file that you want to convert. In addition to XIF, Pagis Pro can both input and output over 40 popular image file formats including TIFF, BMP, PCX, DCX, GIF, FlashPix, JPEG, PICT, and many more.
Page 96 Contents Index Specify color depth and resolution Click OK to close the dialog box Figure 4–12. Export Options dialog box Specify the appropriate color depth and resolution combination for the output file: Use this for line-art graphics, or for Black and White; images destined for OCR.
Page 97 Contents Index XIF property sheets In Windows, when you point to and select a file on the desktop or in any Explorer view, you can display a context menu by clicking the right mouse button. One of the commands in this menu is the Properties command. When you select this command, it displays the General properties of the selected file in the Properties dialog box.
Page 98 Contents Index Click tab to bring Pagis Index dialog in front Enter information in some or all of the fields Click OK when you are done Figure 4–13. Pagis Index Properties 3. Click the Pagis Index tab to bring it to the front. Fields for Title, Author, and Keywords are shown.
Page 99 Contents Index Getting details about a XIF file For XIF files, another property sheet added to the Properties dialog box is XIF Details (Figure 4–14). XIF details are shown here Click to advance the displayed page Click OK when you are done Figure 4–14.
Page 100 Contents Index CANNER OPIER Containing the scanner, copier, and fax tools, the Scan Tool (Figure 4–15) is the central document capture and communication program in Pagis Pro. Click one of the tabs to bring a tool forward Figure 4–15. Scan Tool with Scanner tab in front Depending on scanner setup options you specify, the Scan Tool directly controls your scanner (or digital camera), or connects to the device’s TWAIN interface.
Page 101 Contents Index Setting up your scanner or digital camera to work with Pagis Pro During Pagis Pro installation (Chapter 2), you have the option to select and set up your scanner. In addition, you can set up your scanner or digital camera any time after installation. This section discusses information you need to know to set up and use your scanner or digital camera with Pagis Pro.
Page 102 Contents Index Selecting the scanner or digital camera driver To select your scanner or digital camera driver from the Scan Tool, use the following procedure. This procedure assumes that you have already connected the Note scanner to your PC and installed any system-level driver or a TWAIN source driver provided by your scanner manufacturer.
Page 103 Contents Index 3. From the displayed list, select your scanner driver. If you have at least one TWAIN scanner driver installed on your system, the Select Scanner dialog box defaults to displaying only TWAIN scanner drivers. If no TWAIN scanner drivers are found, this dialog box loads the built-in ISIS scanner drivers.
Page 104 Contents Index Displaying the TWAIN dialog box By default, when you select a TWAIN scanner driver, it is configured to run directly from Pagis Pro. The TWAIN driver’s own user interface is hidden. Because some TWAIN drivers are not designed to be used with their interfaces hidden, Pagis Pro cannot always directly control a TWAIN scanner.
Page 105 Contents Index 3. From the displayed list, select your TWAIN scanner driver. Select the TWAIN Only radio button under Scanner Filters to reduce the size of the list. 4. Now in the Select Scanner dialog box, click: This displays the Configure TWAIN Driver dialog box (Figure 4–17).
Page 106 Contents Index Changing default properties for scanned documents In Chapter 3, you are shown how to scan a document using Pagis Pro default settings. In many cases, selecting a Page Type in the Scan Tool and scanning using the defaults for that Page Type provide excellent results.
Page 107 Contents Index 1. Launch the Scan Tool by selecting the Scanner icon from the Pagis ToolBar. 2. With the Scanner, Copier or Fax tab displayed, click: This displays the Properties dialog box with the Scanner properties on the first tabbed group (Figure 4–18). Define the original document Define resolution,...
Page 108 Contents Index 3. Specify the contents of the original document—Text and Pictures, Text only, or Picture only. If you specify Text and Pictures, Pagis Pro will perform a segmentation, or layering, pass on the scanned image. Also, depending on your scanner, Pagis Pro may scan in two passes, a high-resolution binary (black and white) scan, and a lower resolution color scan.
Page 109 Contents Index 5. If necessary, specify Brightness settings. Auto—If available for your scanner, select this setting, which attempts to correct brightness on a page-by-page basis. Manual—If the original page or picture is dark or tinted, you can Darken or Lighten the scanned image accordingly. 6.
Page 110 Contents Index Specifying page refinements In the Scan Tool, page refinement properties control Pagis Pro’s image processing functions. When you scan a document, you can apply some, all or none of these image enhancements (Table 4–1). Table 4–1. Scan Tool Page Refinement Properties Setting Description Auto...
Page 111 Contents Index To specify page refinement settings: 1. Launch the Scan Tool by selecting the Scanner icon from the Pagis ToolBar. 2. With the Scanner, Copier or Fax tab displayed, click: This displays the Properties dialog (refer to Figure 4–18). 3.
Page 112 Contents Index Specifying auto save properties When you select Properties from the Copier or Fax tab of the Scan Tool, you can access Scanner and Page Refinement properties. From the Scan Tool’s Scanner tab, however, you have access to two additional types of properties. One of those property types—Auto Save—enables you to control the name and folder of the scanned document, the image format, compression level, and more.
Page 113 Contents Index Specify new file name and destination folder Browse to a folder to select it and add it to the list box Specify image format and compression level Specify if you want to locate or edit the document after scanning Click OK when you are done Figure 4–21.
Page 114 Contents Index Specifying keyword properties The Scan Tool enables you to define Title, Author, and Keyword defaults for each page type. Every time you scan a document with a particular page type, it is automatically given these attributes. You can later search for documents based on this information. For complete information about searching for documents, see Note “Search Tool”...
Page 115 Contents Index Scanning documents Pagis Pro provides versatile document scanning and image acquisition features. Please read this section for step-by-step procedures to: Scan a single-sided document to a XIF file Scan a double-sided document to a XIF file Scan directly to an application Acquire an image from a digital camera Use Prescan to scan part of a document Scanning a single-sided document to a XIF file...
Page 116 Contents Index Select Letter if you are scanning a simple black and white document (letter, memo, or report for example). Scanning is faster and the file will take up little space. Select Magazine Article if your document has both text and pictures.
Page 117 Contents Index 6. Click the Scan button on the Scanner tab. As the page is being scanned, a Scanner Progress dialog box tracks scanning status. After the page is completely scanned, addi- tional buttons appear on the dialog box, allowing you to scan more pages or end the job and save the scanned image (Figure 4–23).
Page 118 Contents Index Click to scan the next page of the document Select a different page type if necessary Figure 4–24. More Pages dialog box 9. Specify the page type for the next page, and click the Scan button. 10. Continue from Step 8 to scan additional pages. When you are done scanning, go to Step 11.
Page 119 Contents Index Scanning a double-sided document to a XIF file If your scanner is equipped with an automatic document feeder (ADF), you can scan a stack of pages and have Pagis Pro process them continuously. Additionally, with an ADF, you can process double-side docu- ments and have Pagis Pro automatically collate them.
Page 120 Contents Index 4. Click the Properties button to fine-tune settings for the document you are about to scan. For example, you might want to adjust scanner brightness, color depth, or resolution, or turn on or off some of the page refinement settings.
Page 121 Contents Index 8. When scanning is complete, click the Save button on the Scanner Progress dialog box. Depending on the Auto Save properties: the scanned document is automatically saved to the specified file name and location, or a Save As dialog appears for you to name and locate the file.
Page 122 Contents Index 4. Click the Properties button to fine-tune settings for the document you are about to scan. For complete information, refer to an earlier section, “Changing default properties for scanned documents.” 5. On the main Scanner tab, select the target application from the Scan To list box.
Page 123 Contents Index Acquiring an image from a digital camera Similar to scanning, Pagis Pro can also accept images from digital cameras. Many digital cameras are like scanners: they can be connected to a PC; and they have a TWAIN source driver. By setting up Pagis Pro to use a camera’s TWAIN source driver, Pagis Pro can download images directly from the camera’s internal memory source.
Page 124 Contents Index 4. Click the Scan icon on the Pagis ToolBar to display the Scan Tool’s Scanner tab (refer to Figure 4–15). 5. On the Scan Tool’s Scanner tab, select Photograph as the page type of the incoming image. 6. Optionally, click the Properties button to fine-tune settings for the incoming image.
Page 125 Contents Index Click the More Pages button to get additional photographs from your digital camera. From the More Pages dialog box (refer to Figure 4–24), click Scan to again display your digital camera’s TWAIN interface. Repeat the steps to select and download the next picture. When you are done, go to Step 9.
Page 126 Contents Index Select the page type that most closely approximates the document you intend to scan. If you are not sure, the Any Document page type is the default and works well for most documents. 4. Click the Properties button to fine-tune settings for the document you are about to scan.
Page 127 Contents Index Click to scan the specified scan area Use the corner handles to resize and position the scan area Figure 4–25. Resizable scan rectangle 8. When the scan area is properly sized, click the Scan button. Scanning of just the defined area begins. After scanning is complete, additional buttons appear on the Scanner Progress dialog box (refer to Figure 4–23).
Page 128 Contents Index Copying documents With Pagis Pro, you can use your scanner and printer as a copy machine. If you have both a color scanner and a color printer, you can make excellent color copies. When you direct Pagis Pro to copy a document, it automatically does so in two stages: scanning the original document;...
Page 129 Contents Index Printer to be used in the copy Click to specify a process is shown here different printer Figure 4–26. Copier tab in the Scan Tool 3. Select and set up the printer you intend to use in the Copy process.
Page 130 Contents Index Set up the copy job Similar to a copy machine, the Copier tab (Figure 4–26) provides controls to set up the copy job. You can also click the Properties button to specify scanner and page refinement settings. To set up your copy job: 1.
Page 131 Contents Index 3. Click Enhance Text and Pictures to improve the quality of the copied document. When you select this setting, Pagis Pro automatically: straightens the document removes dots, bleed-through, and other noise from scanned pages performs segmentation, which improves the text and picture quality 4.
Page 132 Contents Index 2. Click the Copy tool on the Pagis ToolBar. This starts up the Pagis Scan Tool with the Copier tab in front (refer to Figure 4–26). If you want to copy only a portion of the page, you can use the Prescan button.
Page 133 Contents Index 4. Insert the next page of the document in the scanner. In the Copier Progress dialog box, click More Pages. The next page is scanned and added to the Copier Progress page area. Repeat this step for each additional page. When done scanning, go to Step 5.
Page 134 Contents Index Select a fax printer A fax modem connected to a computer generally uses front-end software (for example, WinFax™ Pro) that simulates a printer driver. This is how the fax software creates the bitmap images of the document pages that it sends out. You select your fax printer the same way you select any printer connected to your system.
Page 135 Contents Index 3. Select and set up the fax printer you intend to use in the Fax process. From the Printer Name list box, select the printer. Specify paper size, source, and page orientation. Click the Properties button to define additional options such as print quality.
Page 136 Contents Index 2. Click Enhance Text and Pictures to improve the quality of the faxed document. When you select this setting, Pagis Pro automatically: straightens the document removes dots, bleed-through, and other noise from scanned pages performs segmentation to enhance text and picture quality 3.
Page 137 Contents Index Click to scan more pages to be faxed Scanned pages to be faxed are stored here temporarily When all pages are scanned, click to send to your fax software Figure 4–29. Fax Progress dialog box 4. If you are faxing a multiple-page document, go to Step 5 to scan the next page.
Page 138 Contents Index The Pagis Editor (Figure 4–30) enables you to open, view, refine, AGIS DITOR annotate, OCR, and edit pictures in Pagis (XIF) documents. You can open and edit other image formats in the Editor, as well. Built-in TextBridge Pro optical character recognition (OCR) tools enable you to export text from the scanned document into virtually any word processor or text editor.
Page 139 Contents Index File menu This section provides brief summaries, and highlights important features, of all commands in the Pagis Editor’s File menu (Figure 4–31). Most recently used file list Figure 4–31. File menu in the Pagis Editor New command The New command creates a new document with one blank page. You can import external image files, or scan a paper document, into this new file.
Page 140 Contents Index Pagis Pro can open a number of popular image formats, including TIFF, GIF, FlashPix, BMP, PCX, DCX, Encapsulated Postscript, JPEG, and many others. See Appendix A for a list of supported image formats. Save command The Save command saves the currently opened document, with any changes that you have made in the Pagis Editor, to your file system.
Page 141 Contents Index Folder where file is to be saved Accept or type new file name Click to save Select output formt from this listbox For some formats, you can define export options Look here for information about the image format Figure 4–32.
Page 142 Contents Index Send To command The Send To command is a quick way to export the current XIF document to any of the programs that are on the Pagis SendTo Bar. (Refer to “Pagis SendTo Bar” earlier in this chapter for more information.) The Send To command displays the available programs in a cascading menu (Figure 4–33).
Page 143 Contents Index Page Setup command The Page Setup command displays a dialog box to view and change the print properties of the document (Figure 4–34). Accept or change settings to affect the printed output Click to change your printer Click to store changes Figure 4–34.
Page 144 Contents Index Print command The Print command displays a standard Windows Print dialog box. In the Print dialog box, you can specify the pages(s) of the document to print. You can also change the printer and its properties, specify print quality, and the number of copies. Scan command The Scan command displays a version of the Scan Tool, customized for scanning pages directly into the open Editor...
Page 145 Contents Index Undo command The Undo command restores the document to the state it was in before you performed the last operation. For example, if you created an annotation on the page, the Undo command erases the annotation. Note that the Undo command changes its actual name depending on the last operation you performed.
Page 146 Contents Index The Pagis Editor can import a number of popular image formats, including TIFF, JPEG, BMP, PCX, DCX, Photoshop, and many more. Simply select and copy an image from any imaging application. Then, in the Pagis Editor, select the Paste as New Page command to import the image as a new page.
Page 147 Contents Index Click OK to move the page Specify where to move the current page Figure 4–36. Move Page dialog box You can also move pages in the Editor simply by dragging them in the Thumbnail view area. Reverse Page Order command The Reverse Page Order command is useful when you have a scanner with an ADF that feeds pages in reverse order.
Page 148 Contents Index Zoom command The Zoom command provides a cascading menu of commands to increase or decrease the size of the page displayed in the Editor’s page view area. These Zoom commands are shown and described in Figure 4–38. Zoom in or out one zoom level Select a zoom level directly...
Page 149 Contents Index Toolbars command The Toolbars command displays a dialog box with five checkboxes that you can click on or off to affect which toolbars are displayed, and how they are displayed. Checkboxes are provided to show or hide the Standard, Image, and Annotation toolbars.
Page 150 Contents Index Enhance Text Display command The Enhance Text Display command, when selected, performs a scale to gray operation on the page display so that it has a smoother appearance. (It does not change the actual image.) Show Annotations command The Show Annotations command shows or hides any annotations that you have added to the displayed page.
Page 151 Contents Index The First command displays the first page of the document. The Previous command displays the previous page of the document. The Next command displays the next page of the document. The Last command displays the last page of the document. Insert menu This section provides brief summaries, and highlights important features, of the commands in the Pagis Editor’s Insert menu...
Page 152 Contents Index Tools menu This section provides summaries, and highlights important fea- tures, of all commands in the Editor’s Tools menu (Figure 4–40). Access TextBridge OCR tools Access MGI PhotoSuite tools Define the mouse pointer tool Define general and currently in effect export preferences Figure 4–40.
Page 153 Contents Index You can also define the output file name, text format, and additional TextBridge options. When you click the Options button, the TextBridge dialog box appears (Figure 4–42). Select all or part of the document to be recognized Select all or part of the document to be recognized Specify whether to...
Page 154 Contents Index Picture Edit command The Picture Edit command enables you to launch the built-in MGI PhotoSuite software to image edit any part of the displayed Pagis document. With PhotoSuite, you can perform such picture editing operations as air brushing, freehand drawing, erasing, modifying colors, and performing a number of special effects.
Page 155 Contents Index Select command The Select command is the default mouse pointer mode. It is indicated by a northwest-pointing arrow: In Select mode, you can click on an image segment in the displayed page to select it. When an image segment is selected, you can cut, copy, or picture edit it, or drag and drop it to another application.
Page 156 Contents Index The plus sign (+) indicates that the Zoom command is in Zoom In mode. Hold down the Ctrl (Control) key on your keyboard, and it changes to a minus (–), indicating that the Zoom command is in Zoom Out mode. In Zoom mode, click in the page view area to zoom in or out one level.
Page 157 Contents Index Adjust paste and view defaults as desired Click to prevent display of manual straighten instructions Click tab to bring these options to the front Enter new compression quality number or adjust slider Click OK when done Figure 4–44. Options dialog box in the Pagis Editor Enter a compression quality value between 1–100 (or simply adjust the slider bar).
Page 158 Contents Index Page menu This section provides brief summaries, and highlights important features, of all commands in the Pagis Editor’s Page menu (Figure 4–45). Depending on selection, some commands are dimmed Figure 4–45. Page menu in the Pagis Editor Auto Refine command The Auto Refine command displays a dialog box with checkboxes for page, text, picture, and background refinement settings.
Page 159 Contents Index Table 4–2. Refine commands Command Use it Auto if the page (or pages) were scanned crookedly Straighten Auto Crop to trim off the white space around, for example, a scanned photograph. Note: This option may not work properly with some TWAIN scanners that perform their own cropping process.
Page 160 Contents Index Manual Straighten command The Manual Straighten command turns the mouse pointer to a “carpenter’s square” (right-angle ruler). This enables you to draw a reference line on the displayed page and straighten the page along the reference line. When you click the Manual Straighten command, the Manual Straighten dialog box appears (Figure 4–46).
Page 161 Contents Index Rotate command The Rotate command provides a cascading menu with four options—Right 90°, Left 90°, 180°, and Any Angle. The first three commands rotate the entire page the specified number of degrees. The Any Angle command displays a dialog box that lets you manually specify degree and direction of rotation (Figure 4–47).
Page 162 Contents Index Brightness & Contrast command The Brightness & Contrast command displays the Brightness & Contrast dialog box (Figure 4–48). Click OK when done Adjust the slider controls upward or downward Figure 4–48. Brightness and Contrast dialog box In this dialog box, you can lighten or darken a page and increase or decrease the contrast between lighter and darker colors.
Page 163 Contents Index Invert Colors command The Invert Colors command reverses the displayed image’s colors. This is useful if you want to scan a film negative and invert it to positive in the Editor. Sharpen command The Sharpen command applies an image enhancement filter to the current page, providing a crisper appearance.
Page 164 Contents Index Change Resolution command The Change Resolution command displays a dialog box to modify the resolution (dots per inch) of the current page. In the Change Resolution dialog box, the current resolution is shown in an edit box. Enter a new value in the edit box, and click OK to change the resolution.
Page 165 Contents Index Remove Background Tint command As illustrated in Figure 4–9 earlier in this chapter, Pagis (XIF) documents can be segmented into a number of layers. If Pagis Pro detects background tint in a scanned document, it creates a separate layer in the XIF file for this tint. To improve readability, or for other reasons, you may want to remove this tint.
Page 166 Contents Index Annotate menu This section provides brief summaries, and highlights important features, of all commands in the Pagis Editor’s Annotate menu (Figure 4–52). Commands to create annotations Edit mode for a text annotation Change how annotations appear Figure 4–52. Annotate menu in the Pagis Editor For additional information, please see “Annotation toolbar”...
Page 167 Contents Index Sticky Note command The Sticky Note command changes the mouse pointer to a text tool, with which you can click on the displayed page and type text right on this area of the page. The text is entered on a colored opaque background, thus can be placed anywhere on the page image.
Page 168 Contents Index Stamp command The Stamp command changes the mouse pointer to the stamp tool, with which you can stamp a standard text block onto the displayed document. The Pagis Editor provides five stamps: Received Rejected Faxed Approved DRAFT Edit Text command The Edit Text command places a typing cursor in the currently selected Text or Sticky Note annotation, so you can edit the text.
Page 169 Contents Index Table 4–3. Annotation Default Options Group Option Description Highlighter Color Select a color from the list box. Default is yellow. Text Text Color Select a color from the list box. Default is blue. Font Select a font from the list box. Default is Times New Roman.
Page 170 Contents Index Forms menu This section provides brief summaries, and highlights important features, of all commands in the Pagis Editor’s Forms menu (Figure 4–54). Command to create and edit form fields Change text settings for form fields Figure 4–54. Forms menu in the Pagis Editor Pagis Pro enables you to scan a blank form, then use tools to detect, and enter text into, the individual fields on the form.
Page 171 Contents Index Add Field command The Add Field command changes the mouse pointer to a text annotation symbol: Click and drag the mouse any where on the displayed page to create a new, rectangular text field. Release the mouse when you are done.
Page 172 Contents Index Edit Field command The Edit Field command places a typing cursor in the currently selected field, ready for entering text. If no field is currently selected, this command is dimmed (unavailable). Clear All Text command The Clear All Text command removes all text from the form fields on the current page.
Page 173 Contents Index Toolbars in the Pagis Editor This section focuses on the Editor’s toolbars—Standard ToolBar, Annotation ToolBar, and Image ToolBar. All tools on the Editor’s toolbars have command equivalents. Note Please refer to the previous sections about the menus and commands in the Pagis Editor for more information.
Page 174 Contents Index Annotation toolbar In the Pagis Editor, the Annotation toolbar provides access to the same commands that are provided in the Annotate menu. Please refer to the “Annotate menu” section earlier in this chapter for more information. These commands enable you to create text and graphical notes on the displayed page.
Page 175 Contents Index Commands on the Image toolbar enable you to rotate, refine, OCR, picture edit, and detect form fields on the displayed page. Figure 4–58 provides summary descriptions of the Image toolbar. Remove Specks Remove Lines Remove Shading Auto Segment Auto Image Enhance Auto Crop Rotate Right 90°...
Page 176 Contents Index With index and search tools provided by Pagis Pro, you can easily manage your scanned and electronic documents. Later, you can search for and retrieve virtually any document, anywhere in your file system, in a few moments. The file management tools that Pagis Pro provides are the: Index Manager, which enables you to create, configure, schedule updates for, and otherwise maintain your search indexes.
Page 177 Contents Index About search indexes In Pagis Pro, a search index is created to keep track of scanned and electronic documents in your Windows file system. The indexing process constructs special files that enable fast searches and efficient file retrieval via the Search Tool. Depending on the size and complexity of your file system, you can choose to manage all your documents with one search index.
Page 178 To launch the Index Manager, click its tool icon (shown to the left) on the Pagis ToolBar. Or, you can select: Start Programs Pagis Pro 2.0 Pagis Index Manager The Index Manager main window appears (Figure 4–59). All indexes that you create are displayed here Figure 4–59.
Page 179 Contents Index Create Index command The Create Index command displays a dialog box that enables you to define a new index (Figure 4–60). Click OK Enter a name for when done the new index Enter path of folder in which to save the index Define the index contents and update schedule...
Page 180 Contents Index Configure Index command The Configure Index command enables you to change index information for an existing index. When you select an index in the Index Manager, then select the Configure Index command, the Index Information dialog box shown in Figure 4–60 appears. Here you can change any of the information (directories, extensions, and schedule) that you originally defined for the index.
Page 181 Contents Index The Manual Update radio button is the default. With this selected, you must remember to run the Update tool manually. Select the Automatic Update radio button, then program a day and time for the index to be updated automatically. Updates that involve a large number of scanned documents or other image files can take considerable time and computer resources.
Page 182 Contents Index Now, when you use the Search Tool to search for documents, the Search Tool will search through all of the indexes listed in your Index Manager. Note that you will not be able to update or delete a remote index. Click to specify automatic update Type or browse to...
Page 183 Contents Index Index toolbar The toolbar on the Index Manager provides access to the same commands that are in the Index menu. Refer to previous subsections for complete information about these commands. Figure 4–63 provides summary descriptions of the Index toolbar. Update Attach Schedule...
Page 184 Contents Index 3. Enter a name for the new index. Enter a meaningful name for the index. This becomes the name of the folder that contains the index data. (Per Windows standards, the file name can contain up to 255 characters, including spaces. It cannot contain any of the following characters: \ / : * ? <...
Page 185 Contents Index 5. Define the directories that are to be included in the index. Click the Directories button. This displays the Select Directories and Files dialog box (Figure 4–64). Click the checkbox of the drive(s) to be indexed. If you want to index only specific folders on a drive, click the plus (+) sign next to the drive name to view the list of folders.
Page 186 Contents Index 7. Schedule when the index is to be updated. In the Index Information dialog box, click the Schedule button. This displays the Schedule dialog box (refer to Figure 4–61). By default, Manual Update is selected. This means you will have to run the Update tool whenever you want to update the index.
Page 187 Contents Index Readable/writeable media (Jaz, Zip, floppy drives) With readable/writeable media, you can save the index on the cartridge or disk that contains the files being indexed. This is an option. You can also elect to keep all indexes on your PC hard drive. You should assign volume labels to all of your removable media, and try to keep them unique.
Page 188 Contents Index 4. Enter or browse to a folder in which to store the index. If you are indexing files on a mounted Jaz cartridge or other readable/writeable drive, you can opt to save the index on the same drive. 5.
Page 189 Contents Index Sharing indexes in a networked environment In a networked environment, an entire organization can use Pagis tools to share documents and indexes stored on networked file servers. Typically, one person in the organization is assigned to update the indexes on the file server(s) periodically. Or the indexes can be configured to be updated automatically.
Page 190 The basic steps to conduct a search are as follows: 1. Launch the Search Tool. You can click the Search button on the Pagis ToolBar, or click: Start Programs Pagis Pro 2.0 Pagis Search Tool This displays the Search Tool main window (Figure 4–66). 4–116...
Page 191 Contents Index Title bar Search tools Search properties Enter search string here Select index to base the search on Click to start the search Files found are displayed here in order of rank and relevance Status bar Figure 4–66. Search Tool main window The Search Tool main window displays the search name in the title bar.
Page 192 Contents Index 4. Define the search index the Search Tool is to use. By default, the Search Tool looks in all search indexes for files containing the search string. From the Look In: list box, however, you can select a specific search index. For example, you might only want to search with an index to a removable Jaz cartridge.
Page 193 Contents Index With the stemming feature in the Search Tool, for the previous example, you could simply type: Scan This would find documents that contained any variation of this word, such as “scanning”, “scanner”, “scanners”, “scans”, “scanned”, and so on. If you wanted to limit the search to just the search term itself (disabling stemming), use the single quote.
Page 194 Contents Index There are three Boolean operators: For example: scanner and fax This search string finds only documents that contain both words, “scanner” and “fax”. In contrast, consider this search string: scanner or fax This string finds documents that contain either one of the words “scanner”...
Page 195 Contents Index Proximity searches Another way to define a search is by the proximity (closeness) of words in the search string. You can use the operators “near”, “sentence” or “paragraph”. Here are several examples: finds documents in which the 32-bit near scanner terms “32-bit”...
Page 196 Contents Index Search by example Another way to construct a search string is to use the like expression. For example: like (“The speech addressed lifestyle issues”) This example finds documents that contain similarities to the sample text, and rates them by relevance. Other search properties On the Search Tool main window (refer to Figure 4–66), in addition to Search Text, you can use four other tabbed groups of...
Page 197 Contents Index The Match exact word(s) option finds documents that contain the exact search string, even if capitalized differently. The Word(s) that sound similar option finds documents with words that are phonetically similar to the search string. For example: Pages This should find documents containing “Pagis”.
Page 198 Contents Index Keywords tab The Keywords tab (Figure 4–69) limits the search to documents that have the specified title, author, and keywords. Search for files for which you defined specific keywords Figure 4–69. Keywords tab in the Search Tool In Pagis Pro, any file type that Pagis Pro includes in a search index can have these attributes.
Page 199 Contents Index File menu This section provides brief summaries, and highlights important features, of all commands in the Search Tool’s File menu (Figure 4–70). Operate on found files Save all search properties to use later Close the Search Tool Figure 4–70. File menu in the Search Tool Open Selected command The Open Selected command becomes available after a search when you select one of the found files from the Search Tool’s file...
Page 200 Contents Index Open Containing Folder command The Open Containing folder command becomes available after a search when you select one of the found files from the Search Tool’s file view area. It launches the Windows Explorer, which displays the folder that contains the selected file. Save Search command The Save Search command displays a standard Windows Save As dialog box to save the current search to a Pagis Search (.xfs)
Page 201 Contents Index Select All command The Select All command selects all found files in the Search Tool’s file view area. Invert Selection command The Invert Selection command de-selects all selected files in the file view area, and selects the files that are not selected. View menu This section provides brief summaries, and highlights important features, of all commands in the Search Tool’s View menu...
Page 202 Contents Index Large Icons command The Large Icons command displays found files in the Search Tool’s file view area as standard Windows large icons. Small Icons command The Small Icons command displays found files in the Search Tool’s file view area as standard Windows small icons. List command The List command displays found files in the Search Tool’s file view area as a standard Windows file list.
Page 203 Contents Index Options menu This section provides brief summaries, and highlights important features, of all commands in the Search Tool’s Options menu (Figure 4–73). Control how many found files are displayed Figure 4–73. Options menu in the Search Tool Configure Search Results command The Configure Search Results command enables you to limit the number of found documents that are displayed in the Search Tool’s file view area.
Page 204 Contents Index Index menu This section provides brief summaries, and highlights important features, of all commands in the Search Tool’s Index menu (Figure 4–75). Launch Update Tool and Index Manager Figure 4–75. Index menu in the Search Tool Update Indexes command The Update Indexes command launches the Update Tool, which allows you to select one or more indexes and start the update process.
Page 205 Contents Index Search toolbar The Search toolbar provides access to many of the same commands as in Search Tool’s menus. Refer to previous subsections for complete information about these commands. Figure 4–76 provides summary descriptions of the Index toolbar. Small Icons Configure Results Large Icons Manage Indexes...
Page 206 Contents Index For example, you can copy the file to the Windows clipboard and paste the copy elsewhere on your file system. You can also double-click on the file to open it in its native program. You can also point to a document and see a thumbnail view of it, as you can in the Pagis Inbox and any Pagis Folder.
Page 207 Contents Index XAMPLES AND Chapter 4 provides details about Pagis Pro features and operation. This chapter describes some sample uses of Pagis Pro, and offers some tips and techniques for getting the most out of the product. AMPLE SES OF AGIS Pagis Pro is designed as an “all-in-one scanning suite,”...
Page 208 Contents Index Please refer to the Pagis site on the World Wide Web to view Note additional user stories, ideas, technical information, and much more. The Pagis web address is: http://www.pagis.com Scan manuscripts and photographs for a newsletter Importing data (text and pictures) for newsletters in business, office, and home environments is a popular use of Pagis Pro.
Page 209 Contents Index Create a library of company documents Most companies that use computers have some type of local area network with shared file servers. In such environments, business documents can be stored on a centralized file server and made accessible to all employees. Each user who has Pagis Pro on their local machine can use indexing and search tools to access shared company documents, such as policy documents, employee manuals, business plans,...
Page 210 Contents Index Use annotations to comment on scanned design drawings In the Pagis Editor, you can review and annotate scanned design drawings, such as architectural drawings, computer-aided design (CAD) drawings, landscape designs, and so on. Annotations provide an excellent way to provide feedback to the originator of the document.
Page 211 Contents Index Scan invoices and e-mail them to customers As more people are using computers and becoming connected to the World Wide Web, using electronic mail for commerce and as a primary communication method become more commonplace. With that in mind, if you are a small business owner, consultant or service provider, you can make use of Pagis Pro and electronic mail to send invoices to your customers.
Page 212 Contents Index Scan pictures for art projects or to create posters Pagis Pro does not have to be all business. You (and your children) can have fun with Pagis Pro tools, as well. Use the Pagis Scan Tool to scan photographs, pictures and drawings.
Page 213 Contents Index If the document contains photographs, Pagis Pro converts them to high-quality halftones in the fax image. This assures that the person receiving the fax gets all of the information you are sending. For more information about this application, refer to: “Faxing documents”...
Page 214 Contents Index Scan client records for archival to CD-ROM Law offices, medical practices, and other professional services maintain large volumes of client (or patient) records. Historically, these records are maintained in paper format for some period of time, and then eventually stored to microfiche. Today, many professional offices are moving to scanning and CD-ROM technologies to store client records.
Page 215 Contents Index When you receive a document—a memo, letter, invoice, receipt, and so on—consider whether you can scan the document into your computer and throw away the original. Over time, the more documents that you scan and store electron- ically, the fewer that will be cluttering your office or home. When you install Pagis Pro, it creates the Pagis Inbox on your desktop.
Page 216 Contents Index “Scanning documents” (Chapter 4) “Pagis Inbox” (Chapter 4) “Pagis Folders” (Chapter 4) “Index Manager and Update Tool” (Chapter 4) “Search Tool” (Chapter 4) “Copying documents” (Chapter 4) “Faxing documents” (Chapter 4) “Performing OCR on a document” (Chapter 3) “Running TextBridge Pro as a standalone application (later in this chapter) Scan receipts and other financial documents for tax purposes...
Page 217 Contents Index For more information about these applications, refer to: “Scanning documents” (Chapter 4) “Refining and annotating a document” (Chapter 3) “Annotate menu” (Chapter 4) “Page Setup command” and “Print command” (in the “Pagis Editor” section in Chapter 4) Scan and retrieve your favorite recipes In the home, Pagis Pro also provides many useful applications.
Page 218 Contents Index Scan photos of possessions for insurance purposes Many insurance companies recommend that you take photographs of the possessions in your home in case they are damaged or stolen. Using Pagis Pro and your scanner (or digital camera), you can import and manage these photographs in one or more XIF files.
Page 219 Contents Index Using the Pagis Print Driver to create XIF documents Downloading the Pagis Viewer Sending XIF files as e-mail attachments Dragging XIF files to open applications Using TextBridge Pro as a standalone application Using MGI PhotoSuite as a standalone application Using the Pagis Print Driver to create XIF documents Pagis Pro enables you to scan hard copy documents and store them as XIF documents in Windows.
Page 220 Contents Index 2. Select the Pagis Print Driver as the printer. Typically, Windows programs enable you to select a printer either in a dialog box which you access by a Page Setup, Print Setup or Print command in the File menu. Open the dialog box that allows you to specify the printer, and select Pagis Print Driver.
Page 221 Contents Index Specify custom paper Specify width and length measurement units Click OK when done Figure 5–2. User-defined size dialog box To specify a custom size, type a new width and length, and click OK to close the User-Defined Size dialog box. In the Properties dialog box, click the Graphics tab to bring this set of properties to the front (Figure 5–3).
Page 222 Contents Index Specify the type of dithering pattern if any. For color printing, dithering blends pure colors into patterns to simulate a wider range of colors. For example, orange is produced by blending read and yellow. For black and white printing, dithering produces gray shading in graphics.
Page 223 For just this purpose, ScanSoft, Inc. provides a Pagis Viewer, which runs in Windows 95, Windows 98, and Windows NT 4.0 only. The Pagis Viewer is a royalty-free program that you (or others) can download from the Pagis Pro 2.0 website: www.pagis.com 5–17...
Page 224: Sending Xif Files As E-Mail Attachments
Pagis Viewer if they do not have Pagis Pro. Sending XIF files as e-mail attachments Pagis Pro 2.0 works with most popular electronic mail programs that support drag and drop technology, and some that do not. In most cases, you can simply drag and drop a XIF document onto the mail program’s icon.
Page 225: America Online
Contents Index America Online One of the most popular programs for electronic mail is America Online. Follow these steps to attach a XIF document to an America Online mail message: 1. From the Pagis Inbox, or anywhere in Windows, select the XIF document that you want to e-mail.
Page 226: Eudora Pro And Eudora Lite
Contents Index Eudora Pro and Eudora Lite Follow these steps to attach a document to a mail message using either Eudora Pro or Eudora Lite: 1. Drag and drop the document you wish to attach to a mail message onto the Eudora Mail icon. Eudora immediately attaches the selected document and opens the Eudora mail message window, showing the attached document's name and file path.
Page 227: Ms Outlook Express And Ms Outlook
If Netscape was not installed on your system when you installed Note Pagis Pro 2.0, the Netscape Mail icon will not be created on your system once you do install Netscape. To get the Netscape Mail icon and register Netscape and Netscape Mail, see "Registering Netscape and Netscape Mail"...
Page 228: Registering Netscape And Netscape Mail
1. In an Explorer view, locate the folder in which you installed Pagis Pro 2.0. Typically, this is C:\Program Files\Xerox\Pagis 2. Open the Pagis Pro 2.0 folder and locate the program: CfgSendToUtil.exe 3. Double-click this pro gram to start a utility which searches for all the applications on your system.
Page 229: Dragging Xif Files To Open Applications
Contents Index 4. Select all the applications that you want to add to your SendTo Bar, including Netscape and Netscape Mail. The Configure SendTo Bar Utility completely reconfigures the SendTo Bar. That is, it does not just add new shortcuts to those already on it.
Page 230: Using Textbridge Pro As A Standalone Application
However, you can also run TextBridge Pro as a standalone program, accessing all of its automatic and manual processing tools. To run TextBridge Pro directly in Windows, click: Start Programs Pagis Pro 2.0 TextBridge Pro 98 The TextBridge Pro main window is displayed (Figure 5–5). Process toolbar...
Page 231: Using Mgi Photosuite As A Standalone Application
PhotoSuite cannot open a XIF document directly. To edit a XIF Note document in PhotoSuite, use drag-and-drop instead. To run PhotoSuite directly in Windows, click: Start Programs Pagis Pro 2.0 MGI PhotoSuite The PhotoSuite main window is displayed (Figure 5–6). Button bar Tool sidebar...
Page 232 Contents Index HERE TO This chapter is the last of the main chapters of the Pagis Pro User’s Guide. The Glossary, Appendix, and Index provide additional reference information about Pagis Pro. The Glossary of Terms defines the technical terms used in this manual, and serves as a good primer to scanning and imaging concepts.
Page 233: Supported Programs And File Formats
Contents Index UPPORTED ROGRAMS AND ORMATS This appendix provides information about other Windows programs with which Pagis Pro works. It also provides a list of image formats that Pagis Pro can import and export. Specifically, these topics are presented: Supported Drag-and-Drop Applications Image Formats that Pagis Pro Supports UPPORTED ROGRAMS...
Page 234 Contents Index Table A–1. Supported Programs Application File name (.exe) Convert to Comments Adobe Acrobat Distiller Output is high-resolution binary Acrodist.exe 3.01 (black & white) Adobe Acrobat AcroEx32.exe Exchange3.01 Adobe Acrobat Reader 3.0 Acrord32.exe Adobe Acrobat Reader 3.0 Acrord32.exe Adobe PageMill 2.0 PageMill.exe Adobe PhotoDeluxe 1.0 PD.exe...
Page 235 Contents Index Table A–1. Supported Programs (cont.) Application File name (.exe) Convert to Comments Corel Presentations 7 Prwin.exe Corel Presentations 8 Prwin.exe Corel Quattro Pro 7 QPW.exe Corel Quattro Pro 8 QPW.exe Corel Web.PhotoPaint webpaint.exe Corel WebDesigner designer.exe Corel Wordperfect 7 WpWin.exe Corel Wordperfect 8 WpWin.exe...
Page 236 Contents Index Table A–1. Supported Programs (cont.) Application File name (.exe) Convert to Comments Kai's Power Goo 1.0 Must be registered as a TIF. Powergoo.exe Although PowerGoo can also read the BMP format, only TIF opens correctly. If you register with Pagis as BMP, the resulting image is incorrectly drawn in PowerGoo Kid Pix...
Page 237 Contents Index Table A–1. Supported Programs (cont.) Application File name (.exe) Convert to Comments MS Power Point 7.0 Powerpnt.exe MS Power Point 8.0 Powerpnt.exe MS Project 95 winproj.exe MS Project 98 Winproj.exe MS Word 6 WinWord.exe MS Word 7 WinWord.exe MS Word 8 winword.exe MS WordPad...
Page 238: Image Formats That Pagis Pro Supports
Contents Index Table A–1. Supported Programs (cont.) Application File name (.exe) Convert to Comments Picture Publisher pp50.exe TextBridge Pro96 TB96.EXE TextBridge Pro96 TB96.EXE TextBridge Pro96 TB96.EXE Wang Image Viewer wangimg.exe Wang Image Viewer wangimg.exe Windows Draw draw.exe MAGE ORMATS THAT AGIS UPPORTS Pagis Pro can import and export a number of popular image...
Page 239 Contents Index Table A–2. Supported Image Format (cont.) Format Ext. Import Export Options Comments Brooktroup Group 3 2D Output is high-resolution binary .brk only; multi-page output is supported CALS Raster Single page only .cal Converted Image .cif Format Multi-page output supported .dcx Dr.
Page 240 Contents Index Table A–2. Supported Image Format (cont.) Format Ext. Import Export Options Comments MSPaint .msp Multi-page output supported .ncr NCR Group 4 Single page only .ncr Single page only .pcx PhotoCD .pcd Portable Any-Map .pnm Portable Bitmap Ascii Single page only .pbm Portable Bitmap Raw Single page only...
Page 241 Contents Index Table A–2. Supported Image Format (cont.) Format Ext. Import Export Options Comments (if applicable) Windows DIB .dib Windows Metafile Single page only .wmf WordPerfect Graphic .wpg X Bitmap Single page only .xbm X Pixmap Single page only .xpm X Window Dump Single page only .xwd...
Page 242 Contents Index LOSSARY OF ERMS This glossary defines terms and concepts used in this manual. For readers who are new to scanning, imaging, and character recog-nition concepts, this glossary may be useful not only as a refer-ence, but also as a primer on optical character recognition technology.
Page 243 Contents Index Create New Shortcut wizard—A program in Pagis Pro that enables you to add new program shortcuts to the Pagis SendTo Bar. digital camera—A device that resembles and works like a typical film camera. Instead of film, however, a digital camera uses built-in computer memory to store photographs as bits of data (digitally), typically in JPEG format.
Page 244 Contents Index edit box—In Microsoft Windows dialog boxes, a rectangular field into which you can type new text (for example, a file name) or make changes to (“edit”) existing text. For example, in Windows, when you click on a file name, it changes to an edit box so you can change the file name.
Page 245 Contents Index grayscale—A method of storing each pixel of an image as more than one bit of data. For example, four-bit grayscale data stores each pixel of an image as four bits of data. This enables a finer representation of the original data than simple binary (black and white, or one-bit) data.
Page 246 Contents Index JPEG—Pronounced JAY-peg, this is a compressed graphic image format. It is created by choosing from a range of compression qualities (actually, from one of a suite of compression algorithms). When a JPEG is created or converted from another image format, some trade-off is made between image quality and file size.
Page 247 Contents Index page image—A binary (black and white) or color representation of a page stored in computer memory, or on disk in an image file. Pagis Editor—One of a suite of programs in Pagis Pro, enabling you to view, refine, annotate, picture edit, and otherwise manipulate scanned XIF documents (and other image file formats).
Page 248 Contents Index Pagis ToolBar—In Pagis Pro, a program on your Windows desktop and in the Pagis Inbox that holds icon buttons to launch all the main programs built into Pagis Pro. pixel—Short for picture element, one of many individual units that together make up an electronic picture.
Page 249 Contents Index scale to gray—An image enhancement process that converts a binary (black and white) image into 4-bit or 8-bit grayscale to give it a smoother appearance. See also grayscale. scanner driver—A software module that serves as an interface between a software application and a scanner. The scanner driver sends requests from the application to the scanner in a language the scanner can understand.
Page 250 Contents Index Thumbnail—A miniature view of a document that appears, like a file icon, in a Windows folder. In Pagis Pro, the Pagis Inbox and Pagis Folders support a large thumbnail view that helps you easily identify the contents of documents. TIFF image—A representation of one or more pages or graphics stored in Tag Image File Format, an industry-standard image format.
Page 251 Click a bold page number to navigate directly to the page NDEX Add Field command, 4–97 Adobe Acrobat Reader, 1–2 Adobe PhotoShop, 3–5 America Online, 5–19 Annotating a document, 1–6, 3–15 Annotation commands in the Pagis Editor, 4–92 Annotation default options, table of, 4–95 Annotation toolbar in Pagis Editor, 4–100 picture of, 3–17 Annotations...
Page 252 Background tint, 4–76, 4–91 Blank page, inserting into a scanned document, 4–77 Bleed-through, 4–36 Blur command, 4–89 Boolean searches, 4–119 Brightness & Contrast command, 4–88 Business cards, scanning, 4–42 CD-ROMs, 1–2 archiving scanned documents to, 5–8 indexing files on, 4–112 storage of documents, 5–3 Change Resolution command, 4–90 Change Schedule command, 4–106...
Page 253 Crop to Region, 4–87 Customer support, xvii Custom Page Size dialog box, 4–35 Date Modified tab, 4–123 Delete Index command, 4–106 Detach from Index command, 4–108 Details command, 4–128 Detect Fields command, 4–96 Digital cameras, 4–27 acquiring images from, 4–49 selecting a TWAIN driver for, 2–1, 2–10 Docking toolbar, 3–3 Document annotation, 3–17...
Page 254 Fax printer, selecting, 4–60 Fax settings, 3–12 Fax tab in Scan Tool, 4–60 Faxing scanned documents, 1–6 procedure for, 3–12, 4–59 File compression in XIF, 4–16 File name and type, searching by, 4–124 Fine setting, 4–61 FlashPix, 4–66 Forms, 4–42 scanning and typing into, 1–6, 3–18 tools for typing into and editing, 4–96 Forms menu in Pagis Editor, 4–96...
Page 255 Image toolbar in Pagis Editor, 4–100 Images, pasting as new pages in the Pagis Editor, 4–72 Index Information dialog box, picture of, 4–105 Index Manager, 3–25, 4–101 exploring, 4–104 toolbar on, 4–109 Index toolbar, 4–109 Indexes about, 4–103 creating and defining, 4–109 file types that are OCR’d for full-text search, 4–111 scheduling automatic updates, 4–106 sharing in a networked environment, 4–115...
Page 256 Large Icons command, 4–128 Line command, 4–93 List command, 4–128 Lotus ccMail, 5–20 Lotus Notes, 5–20 Lotus WordPro, scanning documents into, 4–47 Make Text Black, 4–36 Manage Indexes command, 4–130 Manual Straighten command, 4–86 Margin Note command, 4–92 Memory requirements, 2–1 MGI PhotoSuite, 1–2, 1–6, 5–6 choosing not to install, 2–8 integrated into the Pagis Editor, 3–21, 4–80...
Page 257 Open Containing Folder command, 4–126 Open Selected command, 4–125 Operating systems, 3–2 Options command in Pagis Editor, 4–82 Options command in Search Tool, 4–94, 4–98 Page Refinements, 3–17 specifying, 4–36 Page Size, specifying, 4–35 Page Type Any Document, 3–7 specifying, 4–41 Pagis documents, 3–1, 4–15 converting to other image formats, 4–20 Pagis Editor, 1–6, 3–4, 3–15, 4–64...
Page 258 Pagis Editor (cont.) picture of, 3–15 Refine commands in, 4–84 rotating pages in, 4–87 scanned form in, 3–19 scanning a document into, 4–70 Send To command, 4–68 specifying preferences, 4–82 toolbars in, 4–99 Pagis Folders, 1–4, 4–14 creating, 4–14 restoring to a standard Windows folder, 4–15 samples provided for organizing scanned documents, 1–4, 5–9 Pagis Inbox, 1–3, 3–1, 4–1, 5–9 changing its location, 4–13...
Page 259 Pagis Pro archiving scanned documents to CD-ROM, 5–8 CD-ROM contents, 1–2 choosing installation folder, 2–7 color copying with, 1–5 context menu, enhancements to, 4–17 create a library of company documents, 5–3 creating posters, 5–6 custom installation, 2–7 default search index for, 4–103 default search index in, 3–25 disk space requirements, 2–1 document format (XIF), 1–2...
Page 260 Pagis Pro (cont.) running OCR in, 3–29 sample files, 1–2 sample uses of, 5–1 scanner installation and testing, 2–2 scanner selection, 2–9 scanner setup, 4–1, 4–27 scanners supported, 2–2 scanning and organizing recipes and other home documents, 5–11 scanning manuscripts and photographs for a newsletter, 5–2 scanning photos of possessions for insurance purposes, 5–12 search and retrieval over networks, 4–115 Search Tool, 1–7...
Page 261 Pagis Pro (cont.) use annotations to comment on shared documents, 5–4 use to scan, organize and retrieve research information, 5–7 using a digital camera with, 2–10 using to eliminate office clutter, 5–8 using to scan and e-mail invoices to customers, 5–5 using to scan and organize financial documents, 5–10 web site, 5–2 working with Pagis files in Windows, 4–15...
Page 262 Rectangle command, 4–93 Reduce/Enlarge settings, 4–56 Refine command, 4–84 Relevance column in Search Tool, 4–132 Removable media, 1–1 indexing and searching on, 1–7, 4–112 Remove All Fields command, 4–97 Remove Background Tint, 4–36, 4–91 Remove Bleed-through, 4–36 Remove Dots, 4–36 Remove Lines, 4–36, 4–85 Remove Shading, 4–36, 4–85 Remove Specks, 4–85...
Page 263 Scanner brightness, specifying, 4–35 Scanner driver installation tips, 2–10 information about, 4–27 system-level, 2–2 Scanner installation steps, 2–2 Scanner Progress dialog box, 3–7 Scanner properties, specifying, 4–32 Scanner setup with Pagis Pro, 4–27 Scanners installing and testing, 2–2 selecting a driver for, 2–9 supported by Pagis Pro, 2–2 with automatic document feeders, 3–6 Scanners with ADFs, 4–45...
Page 264 Search string Boolean (concept), 4–119 by example, 4–122 defining, 4–118 natural language, 4–121 proximity modifiers, 4–121 wild-card operators in, 4–119 Search Tool, 1–7, 3–4, 3–25, 4–102, 4–116 Boolean searches, 4–119 Edit menu, 4–126 File menu, 4–125 Index menu, 4–130 keyword search, 4–124 launching, 4–116 menus and commands, 4–125 natural language searching, 4–121...
Page 265 SendTo Bar, 1–3, 1–4, 2–12, 3–4, 3–30, 4–9 adding a program shortcut to, 4–10 adding shortcuts to, 3–5 changing options, 4–9 choosing which programs to put there, 2–8 in the Pagis Inbox, 3–3 launching on the Windows desktop, 4–9 picture of, 3–4 properties, 4–9 removing program shortcuts from, 4–12 Separate Pictures from Background, 4–36...
Page 266 TextBridge Pro, 1–2, 1–7, 5–2, 5–24 choosing not to install, 2–8 in the Pagis Editor, 4–78 on the SendTo Bar, 3–5 uninstalling an old version, 2–3 user’s guide, xvi using standalone, 5–24 ways to run it in Pagis Pro, 3–29 Thumbnail command, 4–18 Thumbnails, 3–2 specifying how they are displayed, 4–5...
Page 267 Windows, tools that Pagis Pro adds, 3–1 Windows Explorer, 1–3 WinFax Pro, 3–12 WordPerfect, scanning documents into, 4–47 World Wide Web site for Pagis Pro, 5–2 XIF (eXtended Image File) format, 1–2, 4–15 dragging to an open application, 5–23 background tint in, 4–76 converting electronic documents to, 5–13 converting to other image formats, 4–20 details about, 4–15...

Xerox PAGIS PRO 2.0 User Manual

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Table of Contents

Preface

1 Introduction

2 Installing Pagis Pro

3 Learning Pagis Pro

4 Using Pagis Pro

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