Before Using Document Filing - Sharp MX-2300N User Manual

BEFORE USING DOCUMENT FILING

Before using File, it is convenient to create user names and Custom Folders. If user authorization is used, it is
convenient to create My Folder.
The user name, Custom Folders, and My Folder are created in the system settings.
User Name
Custom Folder
My Folder
System Settings (Administrator): User Registration
This is used to store a user name and specify a folder as My Folder.
System Settings: Document Filing Control
This is used to create Custom Folders for document filing. A password can be established when a Custom Folder is created.
Folders
Three types of folders are used to store files using document filing.
Quick File Folder
A document saved using the [Quick File] key is stored in this folder. A user name and file name are automatically assigned to the job.
Main Folder
Documents scanned using the [File] key are stored in this folder.
When you store a job in the Main Folder, you can specify a previously stored user name and assign a file name.
A password can also be set when saving a file ([Confidential] save).
Custom Folder
Folders with custom names can be created inside this folder.
When a Custom Folder is specified before touching the [File] key, the document is scanned into that folder.
Like the Main Folder, a Custom Folder allows you to specify a previously stored user name and assign a file name when
storing a job.
Passwords can be set for Custom Folders and for files saved in Custom Folders.
A maximum of 500 Custom Folders can be created on the hard drive.
The user name is configured in "User Registration" in the system settings (administrator).
Custom Folders are created in "Document Filing Control" in the system settings.
A password can be established when a Custom Folder is created.
A password can be established for a Custom Folder. When this is done, a password entry screen will
appear whenever the Custom Folder is selected or the Custom Folder is deleted or amended. This is
convenient for saving sensitive information.
My Folder is configured in "User Registration" in the system settings (administrator). When user
authentication is enabled and a file is saved using the File function, the Custom Folder specified as My
Folder is automatically selected.
Configuration of folders on the hard drive
Quick File Main Folder
Folder
6
Custom Folder