Sharp MX-2300N System Settings Manual

Settings guide
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Table of Contents
System Settings Guide
MODEL:
MX-2300G
MX-2300N
MX-2700G
MX-2700N
MX-3500N
MX-3501N
MX-4500N
MX-4501N

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Table of Contents
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  Summary of Contents for Sharp MX-2300N

  • Page 1 MODEL: MX-2300G MX-3500N MX-2300N MX-3501N MX-2700G MX-4500N MX-2700N MX-4501N System Settings Guide...
  • Page 2: Table Of Contents

    Table of Contents About This Manual ......2 System Settings ......4 SYSTEM SETTINGS (GENERAL) Accessing the System Settings (General) .
  • Page 3: About This Manual

    • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
  • Page 4 Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format"...
  • Page 5: System Settings

    System Settings The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
  • Page 6: System Settings (General)

    SYSTEM SETTINGS (GENERAL) This chapter describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) When User Authentication is not Enabled Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel.
  • Page 7: When User Authentication Is Enabled

    When User Authentication is Enabled When "User Authentication Setting" (page 81) is enabled, login is required in the login screen before the machine can be used. The login screen varies depending on the settings configured in "Authentication Method Setting" (page 81). If one of the following login screens appears, log in using the user information provided by the administrator of the machine.
  • Page 8 Select the user. Please select a user Back to be logged in. AAA AAA BBB BBB Admin Login CCC CCC DDD DDD Direct Entry EEE EEE FFF FFF GGG GGG HHH HHH All Users ABCD EFGHI JKLMN OPQRST UVWXYZ User •...
  • Page 9: Numeric Keys

    Login by user number Enter your user number with the Enter your user number. numeric keys. Each entered digit will be displayed as " ". Touch the [OK] key. Enter your user number. Admin Login • When a user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login will take place automatically.) •...
  • Page 10: System Settings (General) List

    System Settings (General) List When the system settings are accessed with general rights, the following items appear. The factory default settings for each item are also shown. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List"...
  • Page 11 Item Factory default setting Page ■ Paper Tray Settings ● Tray Settings Tray 1 Plain, Auto-AB (Auto-Inch) (A4 or 8-1/2" x 11" on the MX-2300/2700 Series) Tray 2 Plain, Auto-AB (Auto-Inch) (A3 or 11" x 17" on the MX-2300/2700 Series) Tray 3 Tray 4 Varies depending on the machine configuration...
  • Page 12 Item Factory default setting Page Internet Fax* • Search Number – • Name – • Initial – • Index – • Address – • Key Name – • Compression – • I-Fax Report – Group Search Number – Group Name –...
  • Page 13 Item Factory default setting Page ■ Printer Condition Settings* ● Printer Default Settings Copies Orientation Portrait Default Paper Size A4 (8-1/2" x 11") Default Output Tray* Varies depending on the machine configuration Default Paper Type Plain Paper Line Thickness 2-Sided Print 1-Sided Colour Mode N-Up Print...
  • Page 14 The following items are explained in "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. Item Factory default setting ■ Address Control ● Direct Address/Program Individual Fax* • Search Number – • Name – • Initial – • Index – •...
  • Page 15 Item Factory default setting ■ Fax Data Receive/Forward ● Fax Receive Settings* Auto Reception Multiple Set Print Disable Staple* Disable ● Fax Data Forward* – *1 When the printer expansion kit is installed on MX-2300G/2700G models. *2 When the PS3 expansion kit is installed. *3 When the facsimile expansion kit, the Internet fax expansion kit, or the network scanner expansion kit is installed on MX-2300G/2700G models.
  • Page 16: Total Count

    Total Count The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed. Job Count This displays or prints out the counts of all jobs. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Total Count] key. System Settings Admin Password Exit...
  • Page 17: Device Count

    Device Count This is used to display or print the counts of the peripheral devices installed on the machine. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Total Count] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray...
  • Page 18: Default Settings

    Default Settings Display Contrast Use this to adjust the display to make it easier to view. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Default Settings] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control...
  • Page 19: Clock

    Clock Use this to set the date and time in the machine's built-in clock. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Default Settings] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings...
  • Page 20: Daylight Saving Time Setting

    Daylight saving time setting Standard time ➞ Daylight saving time Daylight saving time ➞ Standard time Area North America, Canada First Sunday in April, 2:00 to 3:00 AM Last Sunday in October, 2:00 to 1:00 AM Europe Last Sunday in March, 1:00 to 2:00 AM Last Sunday in October, 1:00 to 0:00 AM Australia, New Zealand Last Sunday in October, 2:00 to 3:00 AM...
  • Page 21: Keyboard Select

    Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Default Settings] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control...
  • Page 22: List Print (User)

    List Print (User) A test page can be printed to check the machine settings. All Custom Setting List This list shows all custom settings, including the hardware status, software status, printer condition settings, system settings, and total counts. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [List Print (User)] key.
  • Page 23: Printer Test Page

    Printer Test Page This is used to print the PCL Symbol Set List, various font lists, and the NIC page (network interface settings, etc.). Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [List Print (User)] key. System Settings Admin Password Exit List Print Total Count...
  • Page 24: Sending Address List

    Sending Address List Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address List. Can be enabled on MX-2300G/2700G models when the facsimile expansion kit, the Internet fax expansion kit, or the network scanner expansion kit is installed.
  • Page 25: Document Filing Folder List

    Document Filing Folder List This shows the folder names for document filing. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [List Print (User)] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings Receive/Forward...
  • Page 26: Paper Tray Settings

    Paper Tray Settings Tray Settings This is used to specify the paper type, paper size, and functions used for each paper tray. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Paper Tray Settings] key. System Settings Admin Password Exit List Print Total Count Default Settings...
  • Page 27 Example: Tray 1 is selected Touch the desired paper type. System Settings Cancel Tray 1 Type/Size Setting Select the paper type. Plain Letter Head Pre-Printed Pre-Punched Recycled Colour System Settings Cancel Tray 1 Type/Size Setting Select the paper type. User Type 1 User Type 2 User Type 3 User Type 4...
  • Page 28 Select print functions for the tray. System Settings Paper Tray Settings (1) Touch the checkboxes as desired so that Type / Size Fixed Paper Side Tray 1 Plain / A4 they show Disable Duplex Doc. Print Copy I-Fax (2) Touch the [OK] key. Filing Disable Staple Disable Punch...
  • Page 29: Tray Settings

    Tray settings Paper Tray Paper Type Size Tray 1, 2 • Plain MX-2300/2700 Series MX-3500/4500 Series • Letter Head A3, A4, A4R, A5R, B4, B5, B5R • Auto-AB • Pre-Printed A3, A4, A4R, B4, B5, B5R 216 mm x 330 mm (8-1/2" x 13"), •...
  • Page 30: Paper Type Registration

    Paper Type Registration Configure a "User type" when the name of the paper type does not appear in the selections or when you wish to select the tray properties yourself. Up to 7 user types can be stored. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Paper Tray Settings] key.
  • Page 31: Auto Tray Switching

    Auto Tray Switching When a tray runs out of paper during printing, this determines whether or not another tray with the same size/type of paper is automatically selected and printing continues. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Paper Tray Settings] key. System Settings Admin Password Exit...
  • Page 32: Address Control

    Address Control This is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. To configure one-touch keys for fax and F-code memory boxes, see "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. Storing a One-touch Key (E-mail / Internet Fax) An address for Scan to E-mail or Internet Fax can be stored to enable easy entry of the address.
  • Page 33 Touch the [E-mail] key or the [Internet Next Exit Direct Address / Individual E-mail Internet Fax Fax] key so that a checkmark appears Search Number Name Initial Index Fax No. • The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search number, touch the [Search Number] key and enter a 3-digit number with the numeric keys.
  • Page 34 Select the index. (1) Touch the key of the desired index. Next Exit Direct Address / Individual No.001 (2) Touch the [OK] key. Index Select the custom index where you register this address. User 1 User 2 User 3 User 4 User 5 User 6 Do you register this address at the [Frequent Use], too?
  • Page 35 ● To set the format E-mail Scanning in Mono 2 Next Exit Direct Address / Individual No.001 (1) Touch the desired file type key. File Format Compression Mode File Type (2) Touch the desired compression mode key. None MH(G3) Encrypt PDF (3) Touch the [OK] key.
  • Page 36: Storing A Group Key

    Storing a Group Key Multiple addresses can be stored as a group for a broadcast transmission. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Address Control] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control...
  • Page 37 Enter initials. Next Exit Direct Address / Group Search Number (1) Touch the [Initial] key. BBB BBB Group Name Initial (2) Enter initials on the text entry screen that Index Address will appear. Key Name Up to 10 characters can be entered. For the procedure for entering text, see "6.
  • Page 38 Select the destination addresses. (1) Touch the keys of the desired destinations. Direct Address / Group Select address. The selected destinations are highlighted and stored in Direct Entry AAA AAA BBB BBB the group key. Address Review CCC CCC DDD DDD (2) Touch the [OK] key.
  • Page 39 Direct entry • To enter an address that is not stored in a one-touch Direct Address / Group key, touch the [Direct Entry] key, select the mode, and Select address. enter the address. Direct Entry AAA AAA E-mail Address Review BBB BBB Internet Fax CCC CCC...
  • Page 40: Storing A Program

    Storing a Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
  • Page 41 Touch the [Settings] key. Next Exit Program No.1 CCC CCC Program Name Address Resolution Settings Exposure Special Modes Select settings for the program. Enter program you require. Cancel (1) Touch the [Mode Switch] key to select the Scan Address Book Mode Switch mode that you wish to store in the program.
  • Page 42 Amend/Delete Follow the steps below to edit or delete a one-touch key, group, or program. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Address Control] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings...
  • Page 43 Edit/Delete ● Editing Individual (1) Touch the keys of the items that you wish to edit. Delete Exit Direct Address / Amend/Delete E-mail Internet Fax Edit the items in the same way as you stored them. For the procedure for entering text, see "6. ENTERING Search Number TEXT"...
  • Page 44 If you cannot edit or delete an individual (one-touch) key or group key... • If the individual key or group key that you are attempting to edit or delete is being used in a reserved transmission (including a timer transmission) or a transmission in progress, wait until the transmission is finished or cancel the transmission.
  • Page 45: Changing The Name Of A Custom Index

    Changing the Name of a Custom Index You can change the name of a custom index used for individual and group keys. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Address Control] key. System Settings Admin Password Exit List Print Total Count Default Settings (User)
  • Page 46: Fax Data Receive/Forward

    Fax Data Receive/Forward Internet Fax Manual Reception Follow the steps below to connect to your mail server (POP3 server) and check for received Internet faxes. If you have received Internet faxes, the faxes will be retrieved and printed. To use this setting, POP3 server settings must be configured. Configure these settings in the screen that appears when [Application Settings] >...
  • Page 47 Internet Fax Data Forward When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another Internet fax machine. This procedure can be performed when the Internet fax expansion kit is installed. Press the [SYSTEM SETTINGS] key.
  • Page 48: Printer Condition Settings

    Printer Condition Settings The printer condition settings are used to configure basic printer settings. Can be enabled on MX-2300G/2700G models when the printer expansion kit is installed. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
  • Page 49 Configure the default printer settings. (1) Touch the keys that you wish to configure. System Settings Printer Default Settings When a key is touched, a setting screen appears. Copies Configure the settings. Orientation Portrait (2) Touch the [OK] key. Default Paper Size System Settings Printer Default Settings Default Output Tray...
  • Page 50 Settings Item Settings Factory default setting Copies 1 - 999 sets Orientation • Portrait Portrait • Landscape Default Paper Size A3, B4, A4, B5, A5, 11" x 17", 8-1/2" x 14", A4 (8-1/2" x 11") 8-1/2" x 13", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2"...
  • Page 51: Pcl Settings

    PCL Settings This is used to set the symbol sets, fonts, and line feed code used in PCL6 and PCL5c environment. Can be enabled on MX-2300G/2700G models when the printer expansion kit is installed. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Printer Condition Settings] System Settings...
  • Page 52 Settings Item Settings Factory default setting PCL Symbol Set Setting Select from 35 items. 3. (PC-8) Specify the symbol set used for printing. PCL Font Setting • Internal Font Internal Font Use this to select the font used for • Extended Font 0.
  • Page 53: Postscript Settings

    Postscript Settings When a PS (PostScript) error occurs during PostScript printing, this setting determines whether or not an error notice is printed. This procedure can be performed when the PS3 expansion kit is installed. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Printer Condition Settings] System Settings...
  • Page 54: Document Filing Control

    Document Filing Control This is used to create, edit, and delete custom folders for document filing. Custom Folder Registration Follow these steps to create a custom folder. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Document Filing Control] System Settings Admin Password Exit key.
  • Page 55 Enter initials. Next Exit Custom Folder Registration No.001 (1) Touch the [Initial] key. Folder Name User 1 (2) Enter initials on the text entry screen that Password Initial will appear. User Name Up to 10 characters can be entered. For the procedure for entering text, see "6. ENTERING TEXT"...
  • Page 56 Touch the [Exit] key. Next Exit Custom Folder Registration No.001 Registration is completed. Folder Name User 1 Initial Password User Name BBB BBB To create another folder... Touch the [Next] key and repeat the procedure from step 4. Up to 500 custom folders can be created. When no further folders can be created, delete unneeded folders and then create a new folder.
  • Page 57 Amend/Delete Custom Folder Follow the steps below to edit or delete a custom folder. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Document Filing Control] System Settings Admin Password Exit key. List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings...
  • Page 58 Edit/Delete ● Editing (1) Touch the keys of the items that you wish to Delete Exit Custom Folder / Amend/Delete edit. No.001 Folder Name User 1 Edit the items in the same way as you stored them. For the procedure for entering text, see "6. ENTERING Initial Password TEXT"...
  • Page 59: Usb-Device Check

    USB-Device Check This lets you check the connection when a USB device is connected to the machine. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [USB-Device Check] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data...
  • Page 60: User Control

    User Control • This setting can only be configured when "User Authentication Setting" (page 81) is enabled. • Depending on the user that logged in, use of the following settings may not be possible. Amend User Information The information of the currently logged in user can be edited. Press the [SYSTEM SETTINGS] key.
  • Page 61 Modify user information. (1) Touch the desired items and edit the Exit Amend User Information contents. No.001 User Name AAA AAA Edit the items in the same way as you stored them. Initial Index User 1 For the procedure for entering text, see "6. ENTERING Login Name AAA AAA TEXT"...
  • Page 62: System Settings (Administrator)

    SYSTEM SETTINGS (ADMINISTRATOR) This chapter explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must follow the procedure below to log in. When User Authentication is not Enabled When "User Authentication Setting"...
  • Page 63 Configure the desired system settings. System Settings Exit Logout Touch the items that you wish to configure and select the List Print Total Count Default Settings (User) desired settings. Paper Tray Fax Data Address Control Settings Receive/Forward Document Filing Printer Condition USB-Device Check Control Settings...
  • Page 64: Administrator Password

    When User Authentication is Enabled When "User Authentication Setting" (page 81) is enabled, follow the procedure below to log in. • For the procedure for enabling user authentication, see "User Control" (page 81). • When auto login is enabled, the login screen will not appear. ●...
  • Page 65 Enter the administrator password. Enter the administrator password. (From 5 to 32 characters) (1) Touch the [Password] key and enter the Cancel administrator password. Password For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. (2) Touch the [OK] key. Press the [SYSTEM SETTINGS] key.
  • Page 66: System Settings (Administrator) List

    System Settings (Administrator) List When the system settings are accessed with administrator rights, the following items appear. The factory default setting for each item is also shown. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. General items Item Factory default setting...
  • Page 67 Item Factory default setting Page ● Actions when the Limit of Pages for Output Jobs Job is Stopped when the Limit of Pages is Reached ● Authority Group Registration – ● Favourite Operation Group Registration – ● User Count Display –...
  • Page 68 Item Factory default setting Page ● Disabling of Clock Adjustment Disable ● Disabling of Covers/Inserts Mode* Disable ● Customize Key Setting Copy Customize 1 Special Modes Customize 2 File Customize 3 Quick File Scan* Customize 1 Special Modes Customize 2 File Customize 3 Quick File...
  • Page 69 Item Factory default setting Page ● Disabling of Optional Paper Drawer* Disable ● Disabling of Tray Setting Disable ● Disabling of Finisher* Disable ● Disabling of Offset Disable ● Disabling of Stapler* Disable ● Saddle Stitch Position Adjust* 0.0 mm ●...
  • Page 70 Item Factory default setting Page ● Add or Change Extra Preset Ratios Reduction – Enlargement – ● Setting a Maximum Number of Copies ● Initial Margin Shift Setting Side-1 10 mm (1/2") Side-2 ● Erase Width Adjustment Edge 10 mm (1/2") Centre ●...
  • Page 71 Item Factory default setting Page Print Density Level Colour Bypass Tray Settings Enable Detected Paper Size in Bypass Tray Disable Enable Selected Paper Type in Bypass Tray Enable Exclude Bypass-Tray from Auto Paper Select Disable Job Spool Queuing Enable ● Interface Settings Hexadecimal Dump Mode*...
  • Page 72 Item Factory default setting Page The Number of Direct Address Keys Displayed Setting Disable Switching of Display Order Disable Hold Setting for Received Data Print Received Data Hold Disable Password Setting – Settings to Disable the Registration of Destination Disable Registering Destination from Operation Panel •...
  • Page 73 Item Factory default setting Page ● Scan Settings* Default Sender Set – Default Colour Mode Settings Colour Mode Auto, Greyscale B/W Mode Mono 2 Disable Change of B/W Setting in Auto Mode Disable Initial File Format Setting • File Type •...
  • Page 74 Item Factory default setting Page Original Print on Transaction Report Print Out Error Report Only Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report Activity Report Print Select Setting •...
  • Page 75 Item Factory default setting Page Fax Send (Incl. PC-Fax) Disable Scan to HDD Enable Scan Send* Copy Disable Scan Send Enable I-Fax Send (Incl. PC-I-Fax) Disable Fax Send (Incl. PC-Fax) Disable Scan to HDD Enable I-Fax Send* Copy Disable Scan Send Disable I-Fax Send (Incl.
  • Page 76 Item Factory default setting Page ● Delete All Quick Files Delete – Delete quick files at power up. (Protected file excluded) Enable ● Disable Stamp for Reprinting Disable ● Batch Print Settings Selection of [All Users] is not allowed. Enable Selection of [User Unknown] is not allowed.
  • Page 77 Item Factory default setting Page ● Operation Settings Cancel Auto Clear Timer Disable Disabling of Job Priority Operation Disable Disabling of Bypass Printing Disable Disable Auto Key Repeat Disable Disabling of Clock Adjustment Disable Disabling of Covers/Inserts Mode Disable ● Device Control Disabling of Document Feeder*...
  • Page 78 Item Factory default setting Page Settings to Disable the Registration of Destination Disable Registering Destination from Operation Panel • Group Disable • E-mail Disable • Internet Fax Disable • Fax Disable Disable Registering Destination on Web Page* • Group Disable •...
  • Page 79 Item Factory default setting Page See "TO THE ADMINISTRATOR OF THE ■ Change Administrator Password MACHINE" in the Safety Guide. ■ Product Key* ● Network Scanner Expansion Kit – ● Printer Expansion Kit – ● PS3 Expansion Kit – ● Internet Fax Expansion Kit –...
  • Page 80 Item Factory default setting Remote Reception Number Setting Original Print on Transaction Report Print Out Error Report Only Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report •...
  • Page 81 Item Factory default setting Fax Polling Security Polling Security Setting Enable Passcode Number Setting – *1 When the printer expansion kit is installed on MX-2300G/2700G models. *2 This function is not available in some countries and regions. *3 When an automatic document feeder is installed. *4 When the network scanner expansion kit is installed on MX-2300G/2700G models.
  • Page 82: User Control

    User Control This is used to configure settings for user authentication. Touch the [User Control] key and configure the settings. • Device Account Mode Setting User Authentication Setting A specific user can be stored as an auto login user. When this setting is enabled, login can be performed These settings enable or disable user authentication and automatically.
  • Page 83: User Registration

    Amend/Delete User Registration This is used to store, edit, and delete users when user Select the user. authentication is enabled. Touch one of the following keys: Exit User / Amend/Delete Select user to amend/delete. System Settings AAA AAA BBB BBB Default User User Registration CCC CCC...
  • Page 84 Items stored Specify page limits for the user by See the table below for the items that are stored. selecting one of the stored page limit Some items must be entered before the keys of other groups. The factory default setting is Page Limit items can be selected.
  • Page 85 Pages Limit Group Registration Edit or Delete This is used to store groups of Account Limit Settings. Select a stored group. The page limits for each user are specified by selecting one of these stored groups when the user is stored. Pages Limit Group / Register/Clear Select the pages limit group for register/clear.
  • Page 86 Edit or delete the group. Authority Group Registration Use this to store groups of user authority settings. The Select a stored group. authority of each user is specified by selecting one of these stored groups when the user is stored. Authority Group / Register/Clear Select the authority group to be registered/cleared.
  • Page 87 List of settings and factory default settings of Factory-stored authority group template groups Item Admin User Guest Depending on the machine specifications and Document Filing Print peripheral devices installed, it may not be possible to use some settings. • Colour Mode Only Black Approval Setting Allowed...
  • Page 88 Favourite Operation Group Edit or delete the group. Registration Select a stored group. A group of customized settings can be stored for each Favourite Operation Group / Register/Clear user. For example, a user who speaks a different Select your favourite operation group to be registered/cleared. language would normally have to change the display No.01 ABC Group language each time he or she uses the machine;...
  • Page 89: Image Send

    Items stored in favourite operation groups User Count Display Item Settings This displays the total number of pages printed by each Copy user. Initial Status Select settings for Colour Mode, User Count Display Settings Paper Tray, Exposure Type, Copy Select users whose counts are to be displayed. AAA AAA BBB BBB Ratio, Duplex, and Output.
  • Page 90: The Number Of User Name Displayed Setting

    • When the single user is selected A Warning when Login Fails Touch the counts that you wish to reset and touch the [Reset Selected] key. To reset all counts, touch the This setting is used to display a warning and prohibit [Reset All] key with no counts selected.
  • Page 91: Energy Save

    Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key and configure the settings. Toner Save in Printer Mode Auto Power Shut-Off Timer (When the printer expansion kit is installed on The time until Auto Power Shut-Off activates can be set MX-2300G/2700G models.)
  • Page 92: Operation Settings

    Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key and configure the settings. Keys Touch Sound Auto Clear Setting This setting is used to adjust (or turn off) the volume of The time until Auto Clear activates can be set to any the beep that sounds when you touch a key.
  • Page 93: Disabling Of Bypass Printing

    Disabling of Bypass Printing Disabling of Covers/Inserts Mode This setting is used to disable bypass printing (printing (When an automatic document feeder is installed.) other jobs ahead of a job that has been stopped* This setting is used to prohibit the use of the covers and because the paper required for the job is not in any of inserts function.
  • Page 94 Select the function that you wish to show in the customized key. Select the key of the desired function and touch the [OK] or the [Details] key. Touch the [Details] key to open the advanced settings screen for the selected function. Select the desired settings and touch the [OK] key.
  • Page 95: Device Control

    Device Control These settings control devices installed on the machine. Touch the [Device Control] key and configure the settings. Original Size Detector Setting Disabling of Document Feeder One of the five groups of standard original sizes shown (When an automatic document feeder is installed.) below can be selected for detection by the original size Use this setting to prohibit the use of the automatic detection function.
  • Page 96: Disabling Of Optional Paper Drawer

    Disabling of Optional Paper Saddle Stitch Position Adjust Drawer (When a saddle stitch finisher is installed.) When a saddle stitch finisher is installed, this setting is (When an optional paper drawer is installed.) used to adjust the stapling position (folding position) of This setting is used to disable the optional paper drawer, the pamphlet staple function.
  • Page 97: Auto Paper Selection Setting

    Auto Paper Selection Setting Tandem Connection Setting The paper types* that the Auto Paper Selection function This setting is used to configure the IP address and port will select can be specified. Select one of the following number of the slave machine when you wish to use two settings: machines (which are used as TCP/IP network printers) •...
  • Page 98: Copy Settings

    Copy Settings The following settings are related to copying. Touch the [Copy Settings] key and configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings Add or Change Extra Preset Ratios The copier settings are reset when the [POWER] key Two enlargement preset ratios (101% to 400%) and two ) is turned on, when the [CLEAR ALL] key (...
  • Page 99: Initial Margin Shift Setting

    Initial Margin Shift Setting Initial Tab Copy Setting The default setting for margin shift can be set from 0 mm This is used to set the default image shift width (tab (0") to 20 mm (5/8") in increments of 1 mm (1/8"). width) for tab copying.
  • Page 100: Auto Selection Setting Of Tray That Is Supplied The Paper

    Auto Selection Setting of Tray that Auto Colour Calibration is Supplied the Paper This is used to perform automatic colour correction when the colour in colour copies is off. The machine prints a When this setting is enabled and paper is loaded in a test patch, the test patch is scanned, and the colour is tray while the machine is on standby in copy mode, that automatically corrected.
  • Page 101: B/W Quick Scan From Document Glass

    B/W 600dpi x 600dpi Scanning Mode for Document Feeder (When an automatic document feeder is installed.) The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 300 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower.
  • Page 102: Network Settings

    Network Settings Network settings are described below. Touch the [Network Settings] key and configure the settings. When any of these settings are changed, you must exit the system settings, turn off the [POWER] key ( ), wait a brief interval, and then turn the [POWER] key ( ) back on to make the new settings take effect.
  • Page 103: Printer Settings

    Printer Settings Default Settings Printer condition settings are described below. Touch the [Printer Settings] key, touch the [Default Settings] key, and configure the settings. Prohibit Notice Page Printing Bypass Tray Settings This setting is used to disable printing of notice pages. Enable Detected Paper Size in Bypass Tray To enable this setting, select the checkbox This is used to prohibit printing when the paper size...
  • Page 104: Interface Settings

    Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Touch the [Printer Settings] key, touch the [Interface Settings] key, and configure the settings. Hexadecimal Dump Mode USB Port Emulation Switching (When the printer expansion kit is installed on (When the printer expansion kit is installed on MX-2300G/2700G models.)
  • Page 105: Auto Colour Calibration

    Port Switching Method This setting is used to select when port switching takes place. • Switch at End of Job: The port changes to auto selection when printing ends. • Switch after I/O Timeout: When the time set in "I/O Timeout"...
  • Page 106: Image Send Settings

    Image Send Settings Scan, Internet fax, and fax settings are described below. • Can be enabled on MX-2300G/2700G models when the facsimile expansion kit, the Internet fax expansion kit, or the network scanner expansion kit is installed. • Settings for fax are explained in "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. Operation Settings Scan, Internet fax, and fax settings are described below.
  • Page 107: Disable Switching Of Display Order

    Must Input Next Address Key at Disable Switching of Display Order Broadcast Setting This is used to prohibit changes to the order of display (order search number, ascending, descending) in the This setting is used to require that the [Next Address] Address Book.
  • Page 108 Settings to Disable the Settings to Disable Transmission Registration of Destination These settings are used to disable the following transmission operations. This is used to prohibit the storing of destinations. Storing from the machine, storing from the Web page, Disable [Resend] on Fax/Image Send Mode and storing from a computer can each be separately Disable the use of the [Resend] key on the basic prohibited.
  • Page 109: Scan Settings

    Scan Settings The following settings are related to scanning. Touch the [Image Send Settings] key, touch the [Scan Settings] key, and configure the settings. Can be enabled on MX-2300G/2700G models when the network scanner expansion kit is installed. Default Sender Set Initial File Format Setting If a sender is not selected when a Scan to E-mail This is used to set the default file format for Scan to...
  • Page 110: Pre-Setting Mail Signature

    Touch the [Add Selected] key and select Maximum Size of E-mail the address. Attachments (E-mail) Select one of the keys and touch the [OK] key. To prevent the transmission of excessively large image Touch the [OK] key. files in scan mode, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB.
  • Page 111: Original Print On Transaction Report

    I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. I-Fax Default Settings These settings are used to configure the default settings for Internet fax. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Default Settings] key, and configure the settings.
  • Page 112: Transaction Report Print Select Setting

    Transaction Report Print Select • If you only select the "Print Daily at Designated Time" setting and the number of recorded Setting transactions exceeds 200 before the specified time, each new transaction will delete the oldest This is used to select whether or not a transaction report will transaction (the oldest transaction will not be be printed, and if printed, the condition for being printed.
  • Page 113: I-Fax Send Settings

    I-Fax Send Settings I-Fax Send Settings are described below. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Send Settings] key, and configure the settings. I-Fax Reception Report On/Off Maximum Size of E-mail Setting Attachments (E-mail) This setting is used to request a reception report when To prevent the transmission of excessively large image an Internet fax is sent.
  • Page 114: I-Fax Receive Settings

    I-Fax Receive Settings I-Fax Receive Settings are described below. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and touch the [I-Fax Receive Settings] key, and configure the settings. Auto Receive Reduce Setting Letter Size RX Reduce Print When a fax is received that includes the sender's name When a Letter R size fax is received, this function and number, the received image is slightly larger than reduces the fax to A4R size.
  • Page 115: Anti Junk Mail/Domain Name Setting

    Deleting Anti Junk Mail/Domain Name Setting This setting is used to allow or refuse reception from Touch the [Delete] key. specified addresses/domains. Touch the address or domain that you wish to delete in the To refuse reception from specified addresses/domains, list of stored addresses/domains.
  • Page 116: Document Filing Settings

    Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key and configure the settings. System Settings Default Mode Settings Document Output Options / Print Copy Printer Scan Send This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a I-Fax Send Fax Send...
  • Page 117: Default Output Tray

    Default Exposure Settings Default Output Tray (When a right tray is installed.) This setting is used to adjust the exposure level for scanning in document filing mode. This setting is used to select the default output tray for printing a file stored by Scan to HDD. System Settings The items that appear will vary depending the machine Default Exposure Settings...
  • Page 118: List Print (Administrator)

    List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key and configure the settings. Administrator Settings List Anti Junk Mail/Domain Name List Lists of the administrator settings for the following modes (When the Internet Fax expansion kit is installed.) can be printed.
  • Page 119: Security Settings

    Security Settings The following settings are related to security. Touch the [Security Settings] key and configure the settings. SSL Settings SSL transmission can be applied to a data transmission on the network. SSL is the protocol enable to encrypt the data and receive and send it.
  • Page 120: Enable/Disable Settings

    Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key and configure the settings. The Enable/Disable Settings control the same parameters as other settings such as the Printer Condition Settings. The settings are linked together (changing one setting changes the other).
  • Page 121 Disabling of Tray Setting Disabling of Master Machine Mode This setting is used to prohibit tray settings. This prohibits the use of the machine as a master To enable this setting, select the checkbox machine for tandem printing. touch the [OK] key. To enable this setting, select the checkbox touch the [OK] key.
  • Page 122: Disable Scan Function

    Disabling of Auto Paper Selection Disable Scan Function This setting is used to disable the Auto Paper This is used to disable PC scan and USB memory Selection function. scan. When this setting is enabled, automatic selection of When these modes are disabled, they are greyed out paper that is the same size as the original on the when the mode is selected in the base screen.
  • Page 123 Settings to Disable Transmission Document Filing Settings These settings are used to disable the following transmission operations. Disable Stamp for Reprinting Disable [Resend] on Fax/Image Send Mode When a stored file is called up and printed, this setting Disable the use of the [Resend] key on the basic prohibits the selection of a "Stamp"...
  • Page 124: Change Administrator Password

    Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key and configure the settings. System Settings Cancel Change Administrator Password Enter the administrator password.(From 5 to 32 characters) New Password Confirmation Touch the [New Password] key and enter the new password.
  • Page 125: Product Key

    Product Key The procedures for entering the product keys of the expansion kits are explained below. Touch the [Product Key] key and configure the settings. • Depending on the peripheral devices installed, it may not be possible to use some settings. •...
  • Page 126: Storing/Calling Of System Settings

    Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be called up, and the factory default system settings can be restored. Touch the [Storing/Calling of system settings] key and configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
  • Page 127 System Settings Guide MODEL: MX-2300G MX-3500N MX-2300N MX-3501N MX-2700G MX-4500N MX-2700N MX-4501N MX4500-EX-SYS-Z1...

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