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Ricoh FAX2700L Operator's Manual

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OPERATOR'S MANUAL
RICOH FAX2700L
Please read all of these instructions and keep this manual by your machine.
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Summary of Contents for Ricoh FAX2700L

  • Page 1 OPERATOR’S MANUAL RICOH FAX2700L Please read all of these instructions and keep this manual by your machine.
  • Page 2 Optional Equipment Memory (FEATURE EXPANDER TYPE 100 2M, FEATURE EXPANDER TYPE 100 4M) Either a 2-Mbyte memory card or a 4-Mbyte memory card can be added. PC Printer Interface Kit (PRINTER INTERFACE TYPE 100) This allows you to use the machine as a laser printer for an IBM or compatible personal computer.

  • Page 3: Table Of Contents

    Table of Contents INTRODUCTION WHAT DOES A FAX MACHINE DO? TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION SOME OF THE THINGS THAT THIS MACHINE CAN DO HOW TO USE THIS MANUAL MANUAL OVERVIEW CONVENTIONS Keynames Displays Symbols STORING TELEPHONE NUMBERS STORING NAMES AND LABELS Punctuation Marks and Symbols Cursor and Clear Key for Editing IF YOU MAKE A MISTAKE...
  • Page 4 INSTALLING THE MACHINE LOCATION ATTACHING DOCUMENT TABLE AND DOCUMENT TRAY INSTALLING THE PHOTOCONDUCTOR, TONER CASSETTE AND CLEANING PAD CONNECTING THE MACHINE LOADING THE PAPER IN THE CASSETTE INSTALLING REMOVABLE CASSETTE AND LOADING PAPER (OPTION) INSTALLING THE TELEPHONE JACK COVER INSTALLING OPTIONAL FEATURE EXPANDER USING MANUAL FEED Using Manual Feed with the Removable Cassette (Option) BEFORE YOU SEND YOUR FIRST FAX...
  • Page 5 Substitute Reception TELEPHONE CALLS Making a Telephone Call Answering the Telephone Phoning and Faxing on the Same Call Speaker and Buzzer Volume Adjustments ADVANCED FEATURES TRANSFER REQUEST Overview Transfer Request TRANSMISSION Keystroke Programs Confidential Transmission Auto Document Restricting Access to the Machine Tonal Signals Chain Dialing Closed Network (Transmission)
  • Page 6 Copying Dual Access RDS (Remote Diagnostic System) AI Short Protocol REPORTS AUTOMATICALLY PRINTED REPORTS Descriptions of the Available Reports Switching Reports On/Off Printing a Sample of Data on the Reports Report Formats USER-INITIATED REPORTS Descriptions of Available Reports LOOKING AFTER THE MACHINE REPLACING PAPER CHANGING THE PAPER SIZE IN THE CASSETTE REPLACING THE TONER CASSETTE AND CLEANING PAD...
  • Page 7 SPECIFICATIONS GLOSSARY...

  • Page 8: Important Safety Instructions

    IMPORTANT SAFETY INSTRUCTIONS 1. Read all of these instructions. 2. Save these instructions for later use. 3. Follow all warnings and instructions marked on the product. 4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners.

  • Page 9: Introduction

    INTRODUCTION Thank you for purchasing this product. This multi-function office machine offers a wide range of fax, printer, and convenience features. WHAT DOES A FAX MACHINE DO? When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest mail box.

  • Page 10: Some Of The Things That This Machine Can Do

    INTRODUCTION SOME OF THE THINGS THAT THIS MACHINE CAN DO This machine has many features. Here is a sample of what the machine can do. Sending a Fax to More Than One Location Network Feature (Transfer Request) See page 62. See page 90.
  • Page 11 INTRODUCTION Keystroke Programs See page 96. Auto Document (sends a commonly Authorized Reception (cuts out junk fax mail) transmitted page with one touch) See page 103. See page 130. Forwarding Batch Transmission See page 119. See page 133. Protection against Wrong Connections Transmission Deadline See page 117.

  • Page 12: How To Use This Manual

    HOW TO USE THIS MANUAL MANUAL OVERVIEW Your facsimile machine is equipped with a wide range of labor-saving and cost-saving features. This manual explains each of these features, and how you can put them to use. Note that the external appearance of the machine in some illustrations may be slightly different from the actual machine.

  • Page 13: Conventions

    HOW TO USE THIS MANUAL CONVENTIONS The following conventions were used when writing this manual. Keynames These have been printed in a bold typeface. For example: When you see a command in bold such as " Start " means "Press the Start key on the operation panel".

  • Page 14: Symbols

    HOW TO USE THIS MANUAL    Most procedures start from standby mode,       that is, when the display is as shown on the  right. The value after " " shows how much memory space is remaining. NOTE: If you start a procedure and do not enter anything at the operation panel for more than 5 minutes, the machine returns to standby mode.

  • Page 15: Storing Telephone Numbers

    HOW TO USE THIS MANUAL STORING TELEPHONE NUMBERS To dial a telephone number or store it as a Quick Dial or Speed Dial, type it into the machine at the ten-key pad on the operation panel. STORING NAMES AND LABELS You can enter names using the Quick Dial Keys.

  • Page 16: Punctuation Marks And Symbols

    HOW TO USE THIS MANUAL Punctuation Marks and Symbols If you press 28 of the Quick Dial key while entering a label, you can enter the symbols. And scroll the symboles using  or  of the scroll key. Followings are the symboles you can enter. &...

  • Page 17: On/Off Switches And User Parameters

    HOW TO USE THIS MANUAL ON/OFF SWITCHES AND USER PARAMETERS Some of the features in this machine can be switched on or off, and some of them do not work unless they are switched on first. Other features can be adjusted in various ways.

  • Page 18: User Parameter Settings

    HOW TO USE THIS MANUAL On/off switches available in this menu are Feature Feature Telephone Line Type Daylight Saving Time/Summer Time Authorized Reception Memory Lock Night Timer Forwarding Multicopy Reception : Optional Feature Expander required.) User Parameter Settings A wide range of features can be switched on or off by using the User Parameters. However, this feature is more difficult to use than the On/Off Switches.
  • Page 19 HOW TO USE THIS MANUAL 4. Either:  Scroll through the switches with  and  until the required switch appears. Then go to step 3.  Finish: Yes and Function. The user parameter switches are outlined below. Switch 00 - Home position settings Digit Purpose Stamp...
  • Page 20 HOW TO USE THIS MANUAL Switch 03 - Automatic printing of reports Digit Purpose Transmission result report (memory transmission) 0: Off 1: On Do not change this setting. Memory storage report 0: Off 1: On Polling reserve report (polling reception) 0: Off 1: On Polling result report (polling reception)
  • Page 21 HOW TO USE THIS MANUAL Switch 07 - Do not change these settings Digit Purpose 0 to 7 Do not change these settings. Switch 08 - Various Digit Purpose Multicopy reception (Feature Expander Required) Digit 1 Digit 0 Setting 0, 1 Messages from senders whose RTI/CSIs are programmed are multi-copied.
  • Page 22 HOW TO USE THIS MANUAL Switch 09 - Various Digit Purpose Memory lock Digit 1 Digit 0 Setting (Feature Expander Required) Messages from senders whose RTI/CSI are programmed are not printed unless you enter the memory 0, 1 lock ID. Messages from senders whose RTI/CSI are not programmed are not printed unless you enter the memory...
  • Page 23 HOW TO USE THIS MANUAL Switch 13 Do not change these settings Digit Purpose 0 to 7 Do not change these settings.

  • Page 24: General Precautions

    GENERAL PRECAUTIONS WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. POWER AND GROUNDING Pay attention to the following. Power Supply 1.

  • Page 25: Cold Weather Power-Up

    GENERAL PRECAUTIONS COLD WEATHER POWER-UP Avoid raising the room temperature abruptly when it is below 14°C, or condensation may form inside the machine. 1. Raise the room temperature to 20°C at less than 10°C per hour. 2. Wait for 30 to 60 minutes. 3.

  • Page 26: Copy Paper

    GENERAL PRECAUTIONS COPY PAPER  60 to 90 g/m copy paper is recommended: A4 or A5 sizes are the most commonly used.  Do not use damp paper, or copies will be defective.  Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.

  • Page 27: General

    GENERAL PRECAUTIONS GENERAL  Read the Important Safety Information at the front of this manual.  Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

  • Page 28: Guide To Components

    GUIDE TO COMPONENTS Document Table Document Guide Operation Panel Power Switch Document Tray Paper Cassette Copy Tray...
  • Page 29 GUIDE TO COMPONENTS This page is intentionally blank...

  • Page 30: Operation Panel

    OPERATION PANEL Communicating Lights when a fax message is being transmitted or received Indicator Receive File Lights when an incoming message was received into memory. Indicator Blinks when confidential reception file or memory lock file is stored in the memory. Check Display Lights when some error occurs.
  • Page 31 OPERATION PANEL Display Displays prompts, warnings, and selected modes. Stamp Key Press to enable or disable the tramsmission.scanning verification stamp feature. Function Key Press to use one of the numbered functions explained in this manual. Yes/No Keys Use to answer questions on the display. Scroll Key When an arrow is shown on the display, use this key to access the options, items, or functions shown by the arrow.

  • Page 32: Installing The Machine

    INSTALLING THE MACHINE LOCATION For the best possible performance, install your machine in a place which satisfies the following conditions.  Not exposed to direct sunlight  Well ventilated (air turnover at least three times per hour); to avoid the build-up of ozone, make sure to locate the machine in a large well-ventilated room which has an air turnover of more than 30 m /hr per person.

  • Page 33: Attaching Document Table And Document Tray

    INSTALLING THE MACHINE ATTACHING DOCUMENT TABLE AND DOCUMENT TRAY 1. Open the front cover. 2. Attach the document table and the docu- ment tray as shown. 3. Close the front cover until you hear it clicks. If your document is large, pull the extensions out.

  • Page 34: Installing The Photoconductor, Toner Cassette And Cleaning Pad

    INSTALLING THE MACHINE INSTALLING THE PHOTOCONDUCTOR, TONER CASSETTE AND CLEANING PAD Before using the machine, install the photoconductor, toner cassette and cleaning pad as in the following procedure. 1. Open the operation panel. 2. Open the front cover. (Push the button on the cover.) 3.
  • Page 35 INSTALLING THE MACHINE 6. Pull out the sheet of the toner cassette. And remove the black sheet. 7. Slide the toner cassette into the machine as far as it will go. Gently push down the cassette to secure it in place. 8.

  • Page 36: Connecting The Machine

    INSTALLING THE MACHINE CONNECTING THE MACHINE Before using the machine, connect the machine to the telephone line properly. And plug the power cable and switch on. Main Power Switch Power Source 220-240 Vac. 50Hz LINE Phone Company’s Jack  Make sure that it is properly connected to the telephone line and the power outlet, as shown above.

  • Page 37: Loading The Paper In The Cassette

    INSTALLING THE MACHINE LOADING THE PAPER IN THE CASSETTE When you load the paper in the cassette, do the following. 1. Remove the cassette. CAUTION: To avoid dropping the cassette hold it by the front and side while pulling it out. 2.
  • Page 38 INSTALLING THE MACHINE 4. Adjust the position of the two side fences to match the paper size. 5. Set the paper size plate for the appropri- ate size. 6. Load the paper. Make sure that the pa- per fits under the corners. Push the side and back fence toward the paper.

  • Page 39: Installing Removable Cassette And Loading Paper (Option)

    INSTALLING THE MACHINE INSTALLING REMOVABLE CASSETTE AND LOADING PAPER (OPTION) 1. Pull out the cassette. 2. Turn over the cassette and remove the front cover attached to the cassette as shown in the picture. Then close the cassette. 3. Remove the cover of the cassette. 4.
  • Page 40 INSTALLING THE MACHINE 5. Adjust the position of the back fence. 6. Adjust the position of the side fence Installing the long paper extension. 7. Turn over the cassette. Remove the extension. 8. Turn over the cassette again and install the extension.
  • Page 41 INSTALLING THE MACHINE 9. Rotate the dial until the appropriate size appears. 10. Set the paper under the corners. Push the side and back fence toward the paper. 11. Set the cover of the removable cassette. 12. Install the removable cassette.

  • Page 42: Installing The Telephone Jack Cover

    INSTALLING THE MACHINE INSTALLING THE TELEPHONE JACK COVER If you do not connect the external telephone, insert the cover to the ’Tel’ jack. Caution: Once you have installed the cover, you cannot remove it. If you cover the incorrect jack, you will not be able to connect your machine to the line.

  • Page 43: Using Manual Feed

    INSTALLING THE MACHINE USING MANUAL FEED You can set a sheet of paper using the manual feeder when you make a copy or print from the PC (Optional Printer Interface is required). 1. Insert a sheet of paper and align it with the right edge.

  • Page 44: Before You Send Your First Fax

    BEFORE YOU SEND YOUR FIRST FAX SOME ITEMS MUST BE PROGRAMMED FIRST Overview After you have installed your new machine and connected it to the telephone line, there are a few things that you have to do before you start to send fax messages from your new machine.

  • Page 45: Date And Time

    BEFORE YOU SEND YOUR FIRST FAX Date and Time Your fax machine has an internal clock. It controls the following features.  The time display on the operation panel while the machine is idle.  Operation of time-delay features like Send Later.  The date and time that is printed out on pages that you receive, if Reception Time is switched on.

  • Page 46: Terminal Identification

    BEFORE YOU SEND YOUR FIRST FAX    3. Use the  and  arrows on the scroll key to switch the feature on or off. This mode is off if the display is shown as opposite. 4. To store your setting: Yes Terminal Identification There are three labels which identify yourself to the operator at the other end.
  • Page 47 BEFORE YOU SEND YOUR FIRST FAX Note: You can switch the TTI off for a particular transmission if you do not wish it to be printed on your pages as they are printed at the other end. See page 76. RTI (Remote Terminal Identification) Your RTI appears on the other party’s operation panel during communication, if the other machine was made by the same manufacturer as yours.
  • Page 48 BEFORE YOU SEND YOUR FIRST FAX  To enter the RTI from the standby mode, press Function 6 2 2 2 2 6 1 and Yes. And then press  until the screen is as shown opposite. Then press Yes.  If you have just enter the RTI in the previous procedure, press Yes.

  • Page 49: Telephone Line Type

    BEFORE YOU SEND YOUR FIRST FAX  1. Either:    If you enter the CSI from the standby mode, press Function, 6, 2, 2, 2, 2, 6, 1 and Yes. And then press  until the screen is as shown opposite. Finally press Yes.

  • Page 50: Quick Dial, Speed Dial, And Group Dial

    BEFORE YOU SEND YOUR FIRST FAX QUICK DIAL, SPEED DIAL, AND GROUP DIAL Three Convenient Ways to Dial Instead of dialing the full number on the fax machine’s keypad, you can use Speed Dial, Quick Dial or Group Dial. These features allow you to store telephone numbers in your machine’s memory. (A stored number will remain in the memory, and you can use it as many times as you wish without having to reprogram it.) Then, when you need to dial a number, just call it up (by pressing the required...
  • Page 51 BEFORE YOU SEND YOUR FIRST FAX When you store a Quick Dial or Speed Dial, you can also store the name of the other party as a quick reference (this name will be displayed on the operation panel before you press the Start key, so you can check whether you have selected the correct number).

  • Page 52: Programming Quick Dial

    BEFORE YOU SEND YOUR FIRST FAX Programming Quick Dial This machine has 32 Quick Dial Keys (01 to 32), each of which can be programmed as one of the following: Quick Dial Key, Group, Auto Document, or Keystroke Program. The page number in the following table shows the location of the programming procedure.
  • Page 53 BEFORE YOU SEND YOUR FIRST FAX 5. Yes.      6. To enter the label for this Quick Dial press Yes. Note: If you do not wish to enter a label, press No. Go to step 9. 7. Enter the label     Example: NEW YORK OFFICE Enter the characters using the Quick...
  • Page 54 BEFORE YOU SEND YOUR FIRST FAX      After entering the new number, press 5. Either:  Change the label: Edit the existing la- bel, then press Yes. And go to step 6.        Keep the label as it is: press Yes twice.

  • Page 55: Programming Speed Dials

    BEFORE YOU SEND YOUR FIRST FAX Programming Speed Dials Using this feature, you can store telephone numbers as Speed Dial Codes. Programming a New Speed Dial  1. Function 3 2 and Yes.           2. Input the Speed Dial Code that you wish to program (from 00 to 89).
  • Page 56 BEFORE YOU SEND YOUR FIRST FAX Editing a Speed Dial  1. Function 3 2 and Yes.          2. Input the Speed Dial Code that you wish !" #   to edit (from 00 to 89). Example: If you edit the Speed Dial code 01;...
  • Page 57 BEFORE YOU SEND YOUR FIRST FAX Erasing a Speed Dial  1. Function 3 2 and Yes.          2. Input the Speed Dial Code that you wish !" #   to erase. Example: If you erase the Speed Dial code 01;...

  • Page 58: Programming Groups

    BEFORE YOU SEND YOUR FIRST FAX Programming Groups Groups allow you to combine some numbers into one group, for easy sequential transmission to all the numbers in that group. These numbers can be selected from those already stored in Quick Dial Keys or Speed Dial Codes, or you can select other numbers by entering them at the keypad.
  • Page 59 BEFORE YOU SEND YOUR FIRST FAX  If you do not wish to program the label: Press No and go to step 9.      7.Input a label using the Quick Dial keys    and the ten key pad (such as DISTRIBU- TORS).
  • Page 60 BEFORE YOU SEND YOUR FIRST FAX   $  1. Function 3 3 and Yes.          2. Input the number of the group that you     wish to program. Example: If you want to delete or edit the contents of the Group 1;...
  • Page 61 BEFORE YOU SEND YOUR FIRST FAX 7. Either: - Store or erase another number: Go to step 5. - Finish: Function - To erase a group completely, you must erase every telephone number from the group individually, using steps 5 and 6. Programming the Group Key You can program the 7 Groups.

  • Page 62: Strage Capacity For Telephone Numbers

    BEFORE YOU SEND YOUR FIRST FAX Strage Capacity for Telephone Numbers When you use the three features listed in the following table, you can dial more than one number. Some functions have different capacities. COMMUNICATION PAGE MAX. NUMBER OF TOTAL TOTAL MAX.

  • Page 63: Dealing With Junk Fax Mail

    BEFORE YOU SEND YOUR FIRST FAX DEALING WITH JUNK FAX MAIL The following features will help you to reject unwanted junk fax mail.  Authorized Reception: see page 130.  Closed Network (Reception): see page 148.  Rejection of messages from unauthorized senders: see page 129. OTHER ITEMS TO PROGRAM AT YOUR LEISURE The following features will help you use the machine more quickly and efficiently.

  • Page 64: Routine Operation

    ROUTINE OPERATION SENDING A FAX MESSAGE Precautions Concerning Unacceptable Document Types Before you send your document, make sure that it meets the following requirements. Caution: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty.
  • Page 65 SENDING A FAX MESSAGE ROUTINE OPERATION Page Condition Do not place damaged pages in the automatic document feeder. Originals that contain the following materials should not be placed in the document feeder. Make copies of these originals and scan the copies. Note: Copies made with a copier that uses silicone oil may cause a misfeed.

  • Page 66: Transmission Procedure At A Glance

    SENDING A FAX MESSAGE ROUTINE OPERATION Transmission Procedure at a Glance Overview There are two ways to send a fax message.  Immediate Transmission  Memory Transmission Immediate Transmission Immediate Transmission is convenient when:  You wish to send a message immediately  You quickly wish to check whether you have successfully connected with the other party  Your machine’s memory is getting full...
  • Page 67 SENDING A FAX MESSAGE ROUTINE OPERATION Memory Transmission Memory Transmission is convenient because:  Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting too long).  While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine too long).
  • Page 68 SENDING A FAX MESSAGE ROUTINE OPERATION Sending to Just One Location     1. Make sure that the machine is in        standby mode: The display on the operation panel must be as shown on the right.      2.
  • Page 69 SENDING A FAX MESSAGE ROUTINE OPERATION     3. Dial in one of the following ways.  a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset : Only if the telephone handset is installed. If your machine is behind a PBX, dial the access code, then a pause, then the telephone number.
  • Page 70 SENDING A FAX MESSAGE ROUTINE OPERATION Sending to More Than One Location (Broadcasting) 1. Make sure that the machine is in standby mode (see page 60). 2. Make sure that the Memory indicator is lit. If it is not, press Memory. 3.
  • Page 71 SENDING A FAX MESSAGE ROUTINE OPERATION If your machine is behind a PBX, dial the access code, then a pause, then the telephone number. For an international number, place a pause after the country code. To input a pause, press the Pause key.      5.
  • Page 72 SENDING A FAX MESSAGE ROUTINE OPERATION You want to send more than 30 pages While the last page is being fed in, place more pages (up to 30) in the feeder. You made a mistake while dialing If you already pressed Start, press Stop immediately. If you haven’t pressed Start yet, either.
  • Page 73 SENDING A FAX MESSAGE ROUTINE OPERATION Check Display Indicator are blinking  If the CLEAR ORIGINAL appears in the display: Take out the document (see page 201). Then redial the destination.  If the ERROR PRESS STOP KEY appears in the display: If the Communicating lamp is not lit, press Stop.

  • Page 74: Contrast, Resolution, And Halftone Modes

    SENDING A FAX MESSAGE ROUTINE OPERATION Contrast, Resolution, and Halftone Modes You may wish to send many different types of fax message. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.
  • Page 75 SENDING A FAX MESSAGE ROUTINE OPERATION Contrast The text and diagrams in your document must stand out clearly from the paper they are written on. If your document has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the contrast. There are three grades.
  • Page 76 SENDING A FAX MESSAGE ROUTINE OPERATION Selecting the Halftone Type This model has two types of Halftone: the Dither Process and the higher quality Error Diffusion Process. To change the currently used Halftone type, perform the following procedure.   1. Function 6 2 2 2 2 6 3 and Yes.    2.
  • Page 77 SENDING A FAX MESSAGE ROUTINE OPERATION Home Position Setting Adjustments For the contrast, resolution, and halftone, you can select whether the settings return to home position at the end of transmission (in a new machine, they do). Also, you can change the home positions of these settings. If you need other adjustments, contact a service representative.
  • Page 78 SENDING A FAX MESSAGE ROUTINE OPERATION 3. If you wish to change one of the settings, press the key on the ten key pad that corresponds to the digit that you wish to change. Example: 3 from the ten key pad. The value of digit 3 changes. 4.

  • Page 79: Optional Features For Transmission

    SENDING A FAX MESSAGE ROUTINE OPERATION Optional Features for Transmission When you make a routine transmission, you can access a few optional features. These options are only available if " OPT  " can be seen in the top right corner of the display.
  • Page 80 SENDING A FAX MESSAGE ROUTINE OPERATION If you input your Personal Code, your name will appear on the TCR and Transmission Result Report.   1. Press  and make sure that the display     is as shown opposite.     2.
  • Page 81 SENDING A FAX MESSAGE ROUTINE OPERATION Send Later Using this feature, you can instruct the machine to delay transmission of your fax message until a later time, which you specify. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time. CAUTION If your machine’s memory is full, you will have to keep the message in the document feeder.
  • Page 82 SENDING A FAX MESSAGE ROUTINE OPERATION Transmission Deadline (TRD) (Feature Expander Required) If your message has to be sent to the other end before a certain time, use the Transmission Deadline option and input this deadline. If the line is busy, the machine will redial at set intervals either until the message gets through or until the deadline passes.
  • Page 83 SENDING A FAX MESSAGE ROUTINE OPERATION Page Count (Immediate Transmission only) When your fax message is printed at the other end, page numbers will be printed on the top of each page. Using the Page Count feature, you can select the format in which the page numbers are printed.
  • Page 84 SENDING A FAX MESSAGE ROUTINE OPERATION Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page. In some cases, you may wish the other party to receive an unmarked copy of your original.

  • Page 85: Immediate Transmission

    SENDING A FAX MESSAGE ROUTINE OPERATION Immediate Transmission Procedure If you do not wish to store the fax message in memory before sending it out, use the following procedure.  The advantages and drawbacks of Immediate Transmission and Memory Transmission are discussed on pages 58 and 59. 1.
  • Page 86 SENDING A FAX MESSAGE ROUTINE OPERATION Transmission Mode Home Position Adjustment The default mode of your machine is Memory Transmission. If you wish, you can change this home position to Immediate Transmission. The procedure is as follows (see page 11 if you need more information about the User Parameter settings adjustment procedure).

  • Page 87: Using The Stamp

    SENDING A FAX MESSAGE ROUTINE OPERATION Using the Stamp Press the Stamp key to achieve the transmission verification stamp.When the Stamp indicator is lit, the machine stamps a small mark on the bottom of each page. During memory transmission, the stamp indicates that the page was successfully stored.

  • Page 88: Redialing

    SENDING A FAX MESSAGE ROUTINE OPERATION Redialing If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the AI Redial key, you can redial with just a few keystrokes.
  • Page 89 SENDING A FAX MESSAGE ROUTINE OPERATION Using the Redial Key The machine remembers the last telephone number that you input. If you have to redial this number, just press the Redial key, then press the Start key. This feature has the following uses.  If the machine is waiting to redial the other party, you do not have to wait for the redialing interval to expire.

  • Page 90: Receiving Fax Messages

    RECEIVING FAX MESSAGES ROUTINE OPERATION RECEIVING FAX MESSAGES Selecting the Reception Mode There are two ways to set up your machine to receive fax messages.  Auto Receive Mode  Manual Receive Mode Press the reception mode key to switch between the modes. Auto Receive Mode This mode is selected when the Auto Receive indicator is lit.

  • Page 91: Substitute Reception

    RECEIVING FAX MESSAGES ROUTINE OPERATION 1. The machine rings continuously until you answer the call. Pick up the handset. 2. If you hear a voice from the other end, speak in reply. If you hear a tone every few seconds, the other end is a fax terminal. Note: Remove any documents that are in the feeder.
  • Page 92 RECEIVING FAX MESSAGES ROUTINE OPERATION Switching Substitute Reception On or Off There are two conditions under which you may wish to disable this feature.  If you do not like keeping received fax messages in memory: After your machine has received a fax message to memory, it sends an OK signal to the other end.

  • Page 93: Telephone Calls

    TELEPHONE CALLS ROUTINE OPERATION TELEPHONE CALLS A handset is required to execute the procedures in this section. You can use your fax machine for dialing in the same way as you would use a telephone. This is useful when calling fax machines that are usually kept in Manual Receive Mode, as well as for telephone conversations.
  • Page 94 TELEPHONE CALLS ROUTINE OPERATION Using the Handset Using the fax machine’s built-in or optional handset, you can use the fax machine in the same way as a normal telephone. Pick up the handset and dial on the fax machine’s ten-key pad (or use a Quick Dial Key or Speed Dial Code if you wish).   1.

  • Page 95: Answering The Telephone

    TELEPHONE CALLS ROUTINE OPERATION Answering the Telephone If the telephone rings just once: A fax is coming in. Do not pick up the handset. If the telephone rings continuously: 1. Pick up the handset and speak to the other party. If you hear a high-pitched tone, a fax is coming in.

  • Page 96: Speaker And Buzzer Volume Adjustments

    TELEPHONE CALLS ROUTINE OPERATION Do not replace the handset if you wish to speak to the other party again. When your machine emits a tone, press Stop then speak. Speaker and Buzzer Volume Adjustments Your machine has a built in speaker. With this speaker, you can listen to the telephone line without picking up the handset.
  • Page 97 TELEPHONE CALLS ROUTINE OPERATION This page is intentionally blank.

  • Page 98: Advanced Features

    ADVANCED FEATURES TRANSFER REQUEST Overview This section explains how you can use this machine to distribute fax messages over networks of fax machines. As we have seen (Sending to More Than One Location, page 62), you can send the same fax message directly from your machine to more than one location. The diagram in that section shows your machine sending the same fax to three locations.

  • Page 99: Transfer Request

    ADVANCED FEATURES TRANSFER REQUEST Transfer Request Transfer Request helps you save costs when you send the same message to more than one place in a distant area.  Your machine sends the message to the Transfer Station, which holds it in memory.
  • Page 100 TRANSFER REQUEST ADVANCED FEATURES Before you can start to set up transfer request, there are some items that you have to program in your machine. These are as follows.  Your Fax Machine’s Own Telephone Number  The ID Code Storing your Machine’s Own Telephone Number Store your fax terminal’s telephone number using this feature.
  • Page 101 ADVANCED FEATURES TRANSFER REQUEST Storing the ID Code Before programming the ID Code, confer with other users in your fax network to agree on an ID Code. This is because communications using ID Codes will fail if the codes are not the same. The ID Code can be any four-digit code (using digits 0 to 9 and letters A to F), except 0000 and FFFF.
  • Page 102 TRANSFER REQUEST ADVANCED FEATURES Programming the ID code To store an ID Code, do the following.   1. Function 6 2 2 2 2 6 1 and Yes.        2. Press  until the opposite display ap-     pears.
  • Page 103 ADVANCED FEATURES TRANSFER REQUEST 3. Function 1 3 and Yes. "    "   "  #  4. Input the telephone number of the first  transfer broadcasting station, then press Yes. This machine must be of the same manufacturer as yours, and it must be able to act as a Transfer Station.

  • Page 104: Transmission

    TRANSMISSION ADVANCED FEATURES TRANSMISSION Keystroke Programs Overview If you regularly transmit to a particular destination or set of destinations using the same features, you can save a lot of repetitive keypad operation by storing the features and destinations in a Keystroke Program. Keystroke Programs are stored as Quick Dial Keys.
  • Page 105 TRANSMISSION ADVANCED FEATURES Storing a Keystroke Program     1. Make sure that the machine is in        standby mode (see page 60). 2. Place a sheet of paper in the feeder.      Skip step 2 if you are making a Polling    Reception program.
  • Page 106 TRANSMISSION ADVANCED FEATURES Labeling a Program If you store a label for your keystroke programs, the label will appear on the display when you use the program.  1. Function 3 4 and Yes.     If you press  and Start, a Program List will be printed.
  • Page 107 TRANSMISSION ADVANCED FEATURES Using a Program Before using a program, make sure that the machine is in standby mode (see page 60 for details). Transmission Program      1. Place your document in the feeder.    2. Press the programmed Quick Dial Key. The program begins at once, or at the later time specified by the program.
  • Page 108 TRANSMISSION ADVANCED FEATURES Erasing a Program When you wish to delete a keystroke program, do the following.  1. Function 3 4 and Yes.     #  2. Press the Quick Dial key that holds the      program that you wish to erase, or scroll the Quick Dial using  and .

  • Page 109: Confidential Transmission

    TRANSMISSION ADVANCED FEATURES Confidential Transmission Overview Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until an ID known as the Confidential ID is entered. Note:  The machine at the other end must have memory space available and it must have the Confidential Reception feature.
  • Page 110 TRANSMISSION ADVANCED FEATURES If the intended receiver has a Personal Code with a Confidential ID stored with it, you can override the receiving machine’s ID with that Confidential ID. Then:  The receiver can print the message by inputting the Confidential ID that is stored with that person’s Personal Code.

  • Page 111: Auto Document

    TRANSMISSION ADVANCED FEATURES     3. Enter the Confidential ID that you wish to   $% use for this message. Example: 2 5 6 7 of the ten key pad and press Yes. 4. Start. For how to use other options, see page 71 and the pages following. Auto Document Overview If you often find that you have to send a particular page to people (for example, a...
  • Page 112 TRANSMISSION ADVANCED FEATURES Storing an Auto Document      1. Take the document that you want to be    an Auto Document and place it into the feeder.  2. Function 3 5 and Yes.     #   3.
  • Page 113 TRANSMISSION ADVANCED FEATURES Using an Auto Document 1. Make sure that the machine is in standby mode (see page 60).      2. If you wish to attach a fax message to    your Auto Document, place the fax face down into the feeder.
  • Page 114 TRANSMISSION ADVANCED FEATURES Erasing an Auto Document If you wish to delete an Auto Document, do the following. 1. Function 3 5 and Yes.       2. Press the Quick Dial Key that contains       the Auto Document that you wish to erase.

  • Page 115: Restricting Access To The Machine

    TRANSMISSION ADVANCED FEATURES Restricting Access to the Machine Overview When your machine arrives from the factory and is installed for the first time, anybody can use it. However, using a system of Personal Codes, the machine can be set up to prevent unauthorized persons from using the machine. The necessary procedures are given in the following sections.
  • Page 116 TRANSMISSION ADVANCED FEATURES Each user can be given a Personal Code. While programming, you can store the following items with each Personal Code:  A name: This will be printed on reports, such as the Journal, to identify the users of the machine.  A Confidential ID: This must be different for each Personal Code, and different from your machine’s Confidential ID.
  • Page 117 TRANSMISSION ADVANCED FEATURES     6. Input a name for this Personal Code &   using the Quick Dial keys or the ten key pad. Example: JOHNSON How to enter the label; see page 7. - If you so not wish to store an ID: No. Go to step 8      7.
  • Page 118 TRANSMISSION ADVANCED FEATURES     '(  Edit the Confidential ID stored with this code; press Yes then input the When the ID is correct, press Yes. 8. Either:  Enter or edit another code: Go to step 2.  Finish: Function. Switching on Restricted Access Restricted Access allows you to keep a closer track of machine usage, and deters passers-by from casually using your machine.
  • Page 119 TRANSMISSION ADVANCED FEATURES To switch Restricted Access On or Off, do the following: If you wish to switch Restricted Access on or off, do the following procedure. (See page 11 if you need more information about the User Parameter settings adjustment procedure).

  • Page 120: Tonal Signals

    TRANSMISSION ADVANCED FEATURES Tonal Signals Some organizations offer you special services by telephone, which you can access by transmitting Touch Tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services.
  • Page 121 TRANSMISSION ADVANCED FEATURES 5. Input the digits that you need to use the remote facility. These digits will depend on the remote facility. Note: Do not press Start. 6. After you have finished your business with the remote facility, hang up. Cross-reference Tone Dial (Telephone Line Type): see page 41.

  • Page 122: Chain Dialing

    TRANSMISSION ADVANCED FEATURES Chain Dialing This feature allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the keypad. For example, you can program commonly used area or country codes into Speed Dial Codes or Quick Dial Keys.
  • Page 123 TRANSMISSION ADVANCED FEATURES...

  • Page 124: Closed Network (Transmission)

    TRANSMISSION ADVANCED FEATURES Closed Network (Transmission) This feature helps to stop you from accidentally sending a fax message to a terminal that is outside your fax network. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped.

  • Page 125: Protection Against Wrong Connections

    TRANSMISSION ADVANCED FEATURES Protection Against Wrong Connections This feature prevents the automatic switching equipment in the telephone network from accidentally connecting you to the wrong fax terminal. However, it does not help you if you dialed the wrong number yourself. So, even if this feature is switched on, you should still check your operation panel display to check whether you have reached the correct terminal, and be ready to press Stop if the wrong terminal’s RTI or CSI is displayed.

  • Page 126: Ecm (Error Correction Mode) And Page Retransmission

    TRANSMISSION ADVANCED FEATURES ECM (Error Correction Mode) and Page Retransmission ECM is a signaling system that greatly reduces the chance of data being lost because of a bad telephone line. ECM is useful if you frequently communicate over poor telephone lines. With ECM switched on, the communication cost will increase if the line is bad, but the data will be sent much more reliably.

  • Page 127: Batch Transmission (Feature Expander Required)

    TRANSMISSION ADVANCED FEATURES Batch Transmission (Feature Expander Required) Overview This feature will save communication costs if you often send more than one message to the same location. Example: If various people in your office send messages to the Tokyo branch office, sending all these messages on separate calls can be expensive.

  • Page 128: Well Log Transmission

    TRANSMISSION ADVANCED FEATURES Changing the Batch Transmission On/Off In a new machine, this setting is "Off". If you wish to change this setting, use the following procedure. (See page 11 if you need more information about the User Parameter settings adjustment procedure).  1.

  • Page 129: Reception

    RECEPTION ADVANCED FEATURES RECEPTION Confidential Reception (Feature Expander Required) Overview If the other party sent you a message using Confidential Transmission, the message is stored in the memory, and not printed. The "Receive File" indicator on the operation panel blinks to inform you when a confidential message has come in.
  • Page 130 RECEPTION ADVANCED FEATURES Storing a Confidential ID This can be any four-digit code (using digits 0 to 9). It must be used to print any confidential messages that your machine has received.  1. Function 6 2 2 2 2 6 1 and Yes.      2.
  • Page 131 RECEPTION ADVANCED FEATURES      2. Input the ID. Example: 6 7 5 4 from the ten key pad. If you cannot output a confidential file with this ID, you have input the wrong ID or the sender may have over-ridden your Contact your sender.
  • Page 132 RECEPTION ADVANCED FEATURES Confidential File Report This report informs you when a confidential message has been received. You can store a separate Confidential ID with each of the Personal Codes. If the sender of the message uses Confidential ID Override, the sender can specify one of these IDs.

  • Page 133: Memory Lock (Feature Expander Required)

    RECEPTION ADVANCED FEATURES Memory Lock (Feature Expander Required) Overview To use Memory Lock, you must first:  Store a Memory Lock ID.  Switch Memory Lock on. To make Memory Lock more versatile you may choose to receive messages from select locations into memory or execlude certain select locations from coming into memory.
  • Page 134 RECEPTION ADVANCED FEATURES    4. Input the Memory Lock ID that you will  be using. Example: 6 7 5 4 from the ten key pad. 5. Store the ID: Yes and Function. Editing the Memory Lock ID    1.
  • Page 135 RECEPTION ADVANCED FEATURES Specifying Which Senders Messages to Lock in Memory If you like to receive information from only select locations into memory lock, you can program the RTI code or CSI code of those locations. A terminal sending an incoming messages always identifies itself to your terminal.
  • Page 136 RECEPTION ADVANCED FEATURES Printing from Memory Lock (Feature Expander Required) If the Receive File indicator is blinking, a message has been stored using Memory Lock. Print it using the following procedure. 1. Function 5 5 and Yes.         ...

  • Page 137: Rejection Of Messages From Unidentified Senders

    RECEPTION ADVANCED FEATURES Rejection of Messages from Unidentified Senders If you wish, you can make the machine reject incoming messages that require storage to your machine’s memory, if they are not accompanied with an identifier such as the RTI or CSI. Features that would be affected are Substitute Reception, Memory Lock, and Confidential Reception, Forwarding, and Action as a Transfer Station.

  • Page 138: Authorized Reception

    RECEPTION ADVANCED FEATURES Authorized Reception Overview This feature helps you to reject junk fax mail. It lets you specify which terminals you wish to receive fax messages from; all others will be shut out. To authorize reception from a particular sender:  Switch Authorized Reception on.
  • Page 139 RECEPTION ADVANCED FEATURES Cross-references RTI and CSI: see page 38. Wild Cards: see page 141. TCR: see page 172. Switching Authorized Reception On/Off Before you use Authorized Reception, you have to switch it on using Function 62. If it is switched off, the machine will accept any incoming fax message.  1.
  • Page 140 RECEPTION ADVANCED FEATURES   3. Press  until the settings for switch 08       are shown. The settings that you need to change are digit 2 (double underline) and 3 (sin- gle underline). 4. Set one of the two as shown opposite If you want to accept all incoming messages from the special termi- Press 2 of the ten key pad to change the...

  • Page 141: Forwarding (Feature Expander Required)

    RECEPTION ADVANCED FEATURES Forwarding (Feature Expander Required) Overview Using this feature, you can send fax messages coming in from certain locations on to another fax machine. The terminals that receive your forwarded messages are called "forwarding terminals". If other fax machines in your organization have this feature, you can use Forwarding to set up distribution chains for incoming fax messages.
  • Page 142 RECEPTION ADVANCED FEATURES Notes: Your machine prints all the messages that it forwards. If you do not want it to do this, change the setting of the user parameter (Function 63) switch 11 bit 6 to "0". You can select whether or not your machine transmits a forwarding mark to be printed at the other end on the top of each page of the output.
  • Page 143 RECEPTION ADVANCED FEATURES Programming the Forwarding Feature This section shows you how to set up your machine to forward incoming fax messages to another location or locations.   1. Function 6 2 2 2 2 8 2 and Yes.       To print a list, press .
  • Page 144 RECEPTION ADVANCED FEATURES     9. Either: - Store another forwarding station; go to step 3. - Finish: Function. Editing the Forwarding Feature   1. Function 6 2 2 2 2 8 2 and Yes.        2. Press  until the forwarding station num-  ber you wish to edit appears.
  • Page 145 RECEPTION ADVANCED FEATURES    6. Either:      -Edit the RTI/CSI and press Yes. Then go to step 7. - To delete the RTI/CSI: No and Yes. Then go to step 5. Caution: If you delete all the RTIs and CSIs for a forwarding station, you must also delete the forwarding station (see step 3).
  • Page 146 RECEPTION ADVANCED FEATURES    4. Set one of the two as shown opposite. If you want to forward all incom- ing messages from special termi- nals. Press 6 of the ten key pad to change the setting of digit 6.    Press 7 to change the setting of digit 7.
  • Page 147 RECEPTION ADVANCED FEATURES Switching Forwarding On/Off Before you use Forwarding, you have to switch it on using Function 62. If it is switched off, the machine will not forward any incoming fax messages.  After you switch Forwading on, is displayed on the operation panel when the machine is in standby mode.
  • Page 148 RECEPTION ADVANCED FEATURES 4. If you wish to change the setting, press 0 of the ten key pad. 5. Finish: Yes and Function.

  • Page 149: Wild Cards

    RECEPTION ADVANCED FEATURES Wild Cards This feature greatly enhances the effectiveness of the following features:  Authorized Reception  Forwarding  Memory Lock  Multi-Sort Document In each of these features, you have to store the RTI or CSI of various terminals that you normally receive fax messages from.

  • Page 150: Reverse Order Printing (Feature Expander Required)

    RECEPTION ADVANCED FEATURES Reverse Order Printing (Feature Expander Required) Normally, the machine prints the pages of received messages in the order that they were received uncollated. However, with Reverse Order Printing, the machine will collate the sequence by printing the message from the last page first collated. This will make it easier to distribute the received fax messages, and more convenient for reading them.

  • Page 151: Multi-Sort Document Reception (Feature Expander Required)

    RECEPTION ADVANCED FEATURES Multi-sort Document Reception (Feature Expander Required) Using this feature, more than one copy of each incoming fax message can be printed. You may also choose to have more than one copy from only select senders. This feature eliminates the extra steps needed to have someone make photocopies.
  • Page 152 RECEPTION ADVANCED FEATURES  2. Scroll through the list of features with        until the screen is as shown opposite.     3. Yes.     4. Change the on/off setting by pressing  or .
  • Page 153 RECEPTION ADVANCED FEATURES   3. Press  until the settings for switch 08      are shown. The settings that you need to change are digit 0 (double underline) and 1 (sin- gle underline). Press 0 of the ten key pad to change the setting of digit 0.

  • Page 154: Center Mark

    RECEPTION ADVANCED FEATURES Center Mark If you switch this feature on, a mark is printed halfway down each received page on the left hand side. This makes it easy for you to position the hole puncher correctly when you file away the received fax messages. The center mark is not printed when you use the machine for making copies.

  • Page 155: Length Reduction

    RECEPTION ADVANCED FEATURES Length Reduction If the machine receives a page that is longer than the paper in the cassette, the machine reduces the length of the received image so that it will fit on one page, if the image length is within the following limits. Paper size in the Maximum reducible cassette...

  • Page 156: Closed Network (Reception)

    RECEPTION ADVANCED FEATURES Closed Network (Reception) This feature may help you to prevent reception of excessive junk fax mail. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped. Note: This feature may not be reliable if you are communicating with a terminal produced by a different manufacturer.

  • Page 157: Entering A List Of Senders To Treat Differently (Function 81: Special Terminals)

    RECEPTION ADVANCED FEATURES Entering a List of Senders to Treat Differently (Function 81: Special Terminals) You can enter a list of up to 50 identifications (RTI,CSI and wild cards) for senders you wish to treat differently. For instance, for each identification in the list, you have the following options.
  • Page 158 RECEPTION ADVANCED FEATURES   11. Yes. 12. Either: To program another special terminal; go to step 3. To finish; Function. Editing the RTI/CSI for the Special Terminals  1. Function 6 2 2 2 2 8 1 and Yes.       2.
  • Page 159 RECEPTION ADVANCED FEATURES Erasing the Special Terminal  1. Function 6 2 2 2 2 8 1 and Yes.       2. Press  scroll the RTI/CSI. And the     RTI/CSI you want to change appears, press Yes.

  • Page 160: Other

    OTHER ADVANCED FEATURES OTHER Polling Overview Polling means "picking up" a document that has been left for you at a remote fax terminal. You can also leave a document in your machine’s memory for other machines to poll from you. Polled Terminal Polling Terminal  With polling, telephone line costs are charged to the person receiving the...
  • Page 161 OTHER ADVANCED FEATURES Polling Transmission Use Polling Transmission when you wish to leave a document in the memory for others to pick up. You cannot specify the telephone number of the polling terminal (the terminal that you wish to poll your document), but using the ID Code there are ways to make sure that the message does not go to the wrong place, as explained below.
  • Page 162 OTHER ADVANCED FEATURES Note: If you see ALREADY INPUT, you already have a message on Free Polling Standby.  To clear the old message: Clear the old polling transmission file by function 23. ( See page 159 .) And start from the step 1 again. Secured Polling   ...
  • Page 163 OTHER ADVANCED FEATURES      4. Yes.    5. Enter the ID code that you wish to use   for this message. Example: 2 5 6 7 from the ten key pad. Note: If you see ALREADY INPUT you already have a message on Secured Polling standby.
  • Page 164 OTHER ADVANCED FEATURES Options for Polling Transmission When you store a document in memory for Polling Transmission, you also have the following options:  Personal Code: This is the same as for normal transmission (see page 71).  Page Count:This is the same as for normal transmission (see page 75).  TTI On/Off: This is the same as for normal transmission (see page 76).
  • Page 165 OTHER ADVANCED FEATURES Polling Reception Use this feature when you wish to poll a message from another terminal. You can poll documents from many terminals with only one operation (use Groups and Keystroke Programs to make the most out of this feature). You have three options: Free Polling, Secured Polling, and Stored ID Override, as described for Polling Transmission (see page 153).
  • Page 166 OTHER ADVANCED FEATURES Stored ID Override Option This procedure overrides the ID Code that is stored in your machine. The override is effective for this operation only. If OPTION  is displayed:    1. Press  until the screen is as shown op-     posite.

  • Page 167: File Management

    OTHER ADVANCED FEATURES File Management Every time you store a fax message in your machine’s memory, a new file is created. Each file is given a number. To see which files are currently in the memory, print a File List. Note: A new file is created for each Polling Transmission, Substitute Reception, and Confidential Reception also.
  • Page 168 OTHER ADVANCED FEATURES Printing a File If you need to see the contents of any of the files, use this feature. 1. You can print these kinds of file:  Fax message file (Memory Transmission): Function 5 1 and Yes  Fax message file (Polling Transmission): Function 5 2 and Yes (Example: Using Function 51)

  • Page 169: Saving Energy

    OTHER ADVANCED FEATURES Saving Energy To print a fax message your fax machine uses a heating roller to fuse the image to the print. This roller must already be hot when the paper passes under it. To maintain a temperature high enough to permit proper fusing, electricity is consumed.
  • Page 170 OTHER ADVANCED FEATURES Which saving energy mode is best for you? You have two choices: You can let the roller cool to room temperature or you can let it cool to the midpoint. To choose which of the two settings you would prefer, set the user parameter switch.

  • Page 171: Night Timer

    OTHER ADVANCED FEATURES Night Timer Overview Laser printing requires the application of heat to bond toner to the printer paper. For incoming messages to be output quickly, a heating element inside the machine must be kept hot. This will affect your electricity bills. The Night Timer feature lets you program timers to switch this heating element on and off.
  • Page 172 OTHER ADVANCED FEATURES Switching the Night Timer On or Off The night timer feature must be switched on using Function 62. If it is switched off, the heating elements will stay on all the time.  1. Function 6 2 2 2 2 6 2 and Yes.     2.
  • Page 173 OTHER ADVANCED FEATURES &     8. Repeat from the step 5 for the second    #### timer. Press  to move the cursor under the time. &     And input the time 1 8 0 0, for example,    (## from the ten key pad for the timer value.

  • Page 174: Counters

    OTHER ADVANCED FEATURES Counters These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following software counters:  Tx (Transmit) Counter: The number of pages that your machine has sent  Rx (Receive) Counter: The number of pages that your machine has received  Scan Counter: The number of pages that your machine has scanned (includes copy mode)

  • Page 175: Entering Pc Printer Mode (Printer Interface Required)

    OTHER ADVANCED FEATURES Entering PC Printer Mode (Printer Interface Required) Using PC Printer Mode, you can connect your fax machine to an IBM or compatible personal computer and use it as a printer. Documents printed from your computer will be sent to your fax machine as text (ASCII characters) or graphics (vector or dot image), depending on the application that you are using.

  • Page 176: Copying

    OTHER ADVANCED FEATURES Copying If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your original in the feeder, and press the Copy key. Copying an original is a good way to test contrast and resolution before sending a document, if you are not sure that the settings that you have chosen are appropriate.

  • Page 177: Dual Access

    OTHER ADVANCED FEATURES Dual Access Dual Access means that even if the machine is already carrying out a task, you may be able to operate the machine. For instance, if your machine is currently receiving a long fax message, but you want to send a message and go back to your desk without having to wait by the machine, you can place your message in the feeder, select the required transmission features (such as Confidential Transmission), dial the number, and...

  • Page 178: Rds (Remote Diagnostic System)

    OTHER ADVANCED FEATURES RDS (Remote Diagnostic System) Overview If your machine has a problem, a service technician can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service technician can also use RDS to change some of your machine’s settings if you request it.

  • Page 179: Ai Short Protocol

    OTHER ADVANCED FEATURES AI Short Protocol This feature employs Artificial Intelligence (AI) to learn the communication characteristics of the machines programmed as Speed Dials or Quick Dials. AI Short Protocol helps you to reduce communication costs between machines produced by the same manufacturer. AI Short Protocol only works if you dial using Quick Dial, Speed Dial, or Redial;...

  • Page 180: Reports

    REPORTS AUTOMATICALLY PRINTED REPORTS The following reports are automatically printed out at the appropriate time. Descriptions of the Available Reports TCR (Transmission Confirmation Report) This report gives detail on each communication made by your terminal. It is automatically output after a certain number of communications. Transmission Result Report This report is printed out after immediate transmission.
  • Page 181 AUTOMATICALLY PRINTED REPORTS REPORTS Power Failure Report This report is printed if the machine’s power was off for long enough to erase the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any received messages that were lost.

  • Page 182: Switching Reports On/Off

    AUTOMATICALLY PRINTED REPORTS REPORTS Switching Reports On/Off Some of these reports can be switched on or off. To switch a report on or off, do the following. (See page 11 if you need more information about the User Parameter settings adjustment procedure).  1.

  • Page 183: Printing A Sample Of Data On The Reports

    AUTOMATICALLY PRINTED REPORTS REPORTS Note:  To switch the Confidential File Report on or off, use Function 63 (see page 124).  To switch the Error Report on or off, contact a service technician. Printing a Sample of Data on the Reports For reference purposes, the machine prints the first few inches of the fax message on the following reports.

  • Page 184: Report Formats

    AUTOMATICALLY PRINTED REPORTS REPORTS Report Formats Example 1. Error Report The following report means that the machine sent four pages but there were errors during the first two pages. ERROR REPORT (APR 28 1992 12:09) XYZ COMPANY FILE PERS. CODE ADDRESS MODE TIME...
  • Page 185 AUTOMATICALLY PRINTED REPORTS REPORTS The following pages explain the symbols that appear in certain columns of the reports. The Mode Column See the bottom of the TCR for a full listening of the symbols that are used on the TCR. The Results Column OK: Successful Communication E: An error occurred...

  • Page 186: User-Initiated Reports

    USER-INITIATED REPORTS REPORTS USER-INITIATED REPORTS These reports can be printed at any time by executing a procedure on the operation panel. Descriptions of Available Reports In addition to the automatic output of this report, you can print the TCR at any time. 1.
  • Page 187 USER-INITIATED REPORTS REPORTS Telephone Number List Quick Dial List: This is a list of the telephone numbers and other items that you have stored in the machine’s Quick Dial Keys. Speed Dial List: This is a list of the telephone numbers that you have stored as Speed Dial Codes.
  • Page 188 USER-INITIATED REPORTS REPORTS Forwarding List (Feature Expander Required) This list shows details of how you have programmed the Forwarding feature. It also includes the Wild Cards. 1. Press Function 6 2 2 2 2 8 2 and Yes. 2.  and Start. User Parameter List This shows the current settings of the User Parameters.

  • Page 189: Looking After The Machine

    LOOKING AFTER THE MACHINE REPLACING PAPER  When the Add Paper indicator ( ) on the operation panel is lit, the cassette is empty. To refill either cassette: 1. Slide the cassette all the way out, and place it on a large flat surface. CAUTION To avoid dropping the cassette, hold it by the front and side while pulling it...

  • Page 190: Changing The Paper Size In The Cassette

    CHANGING THE PAPER SIZE IN THE CASSETTE LOOKING AFTER THE MACHINE CHANGING THE PAPER SIZE IN THE CASSETTE When you change the paper size in the cassette, do the following. 1. Remove the cassette. CAUTION: To avoid dropping the cassette hold it by the front and side while pulling it out.
  • Page 191 CHANGING THE PAPER SIZE IN THE CASSETTE LOOKING AFTER THE MACHINE 3. Set the paper size plate for the ap- propriate size. 4. Load the paper. Make sure that the paper fits under the corners. And push the side and end fence to the paper.

  • Page 192: Replacing The Toner Cassette And Cleaning Pad

    REPLACING THE TONER CASSETTE AND CLEANING PAD LOOKING AFTER THE MACHINE REPLACING THE TONER CASSETTE AND CLEANING PAD  When the Add Toner indicator ( ) starts to blink, the toner cassette is almost empty. You will be able to make 100 more copies before you have to change the toner cassette.
  • Page 193 REPLACING THE TONER CASSETTE AND CLEANING PAD LOOKING AFTER THE MACHINE 4. On the new toner cassette, pull out the sheet. And remove the black sheet. 5. Slide the toner cassette into the machine as far as it will go. Gently push down the cassette to secure it in place.

  • Page 194: Replacing The Stamp

    REPLACING THE STAMP LOOKING AFTER THE MACHINE REPLACING THE STAMP When the mark made by the verification stamp becomes pale, replace the stamp as described below. 1. Pull up the scanner. 2. Replace the stamp. If tweezers are not available, you may press the point of a pencil down verti- cally into the stamp and remove it by lifting straight up.

  • Page 195: Changing The Paper Size (Optional Cassette)

    CHANGING THE PAPER SIZE (OPTIONAL CASSETTE) LOOKING AFTER THE MACHINE CHANGING THE PAPER SIZE (OPTIONAL CASSETTE) 1. Pull out the removable cassette. 2. Remove the cover of the cassette. 3. Push the paper until it clicks.
  • Page 196 CHANGING THE PAPER SIZE (OPTIONAL CASSETTE) LOOKING AFTER THE MACHINE 4. Remove the paper. 5. Adjust the position of the back fence. 6. Adjust the position of the side fence. 7. Rotate the dial until the appropriate size appears.
  • Page 197 CHANGING THE PAPER SIZE (OPTIONAL CASSETTE) LOOKING AFTER THE MACHINE 8. Set the paper under the corners. And push the side and back fence toward the paper. 9. Set the cover of the removable cassette. 10. Install the removable cassette.

  • Page 198: User Maintenance Procedures

    USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE USER MAINTENANCE PROCEDURES To ensure that your fax continues to operate properly, some simple maintenance is required. This entails cleaning and replacing a few components. Cleaning should be done once every 6 months. Replacements should be done after a specified number of scannings or printings.

  • Page 199: User Maintenance Procedure Of Cleaning

    USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE User Maintenance Procedure of Cleaning Scanner...
  • Page 200 USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE 1. Prepare a soft damp cloth. 2. Turn off the main power switch. 3. Open the panel. 4. Clean the separation roller [A] with the soft damp cloth, while rotating the roller. 5. Clean the white strip [B] with the soft damp cloth.
  • Page 201 USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE 7. Turn the main power switch off. 8. Clean the exposure glass [E] with the soft damp cloth. 9. Clean the pick-up and feed rollers [F] with the soft damp cloth, while turning the rollers in the direction shown in the diagram.

  • Page 202: Cleaning The Corona Wire

    USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE Cassette 1. Pull out the cassette. 2. Clean the roller using the soft damp cloth. 3. Close the cassette. Cleaning the Corona Wire Please clean the corona wire if the vertical black lines appear on the printing image.
  • Page 203 USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE 4. Gently drag the blue lever from end to end twice. Make sure the lever is re- turned on the original position. 5. Re-install the toner cassette. Slide the toner cassette into the machine as far as it will go.

  • Page 204: User Maintenance Procedure For Replacing

    USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE User Maintenance Procedure for Replacing Replacing the ADF Roller Assembly and the Separation Pad You should replace the ADF(Auto Document Feeder) roller assembly and the separation pad to prevent misfeeds about every 30,000 sheets. To check how many sheets you’ve scanned, please refer the section titled "Counters"...
  • Page 205 USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE 5. Install the new separation pad. 6. Close the operation panel.
  • Page 206 USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE Replacing the Photoconductor You should replace the photoconductor to maintain the copy quality about every after you print about 30,000 sheets. If the following display appears, replace the photoconductor and the cleaning pad.         To check how many sheets you’ve printed, please refer the section titled...
  • Page 207 USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE 4. Remove the old the photoconductor. 5. Place the photoconductor in the ma- chine. Pay attention to the green knob. One of them is marked "R" for right side. 6. Remove the black sheet as shown in the lower picture.
  • Page 208 USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE 8. Replace the toner cassette. Slide the toner cassette into the machine as far as it will go. Gently push down the cassette to secure it in place. 9. Close the upper cover and the scanner. After you replace the photoconductor, reset the counter for photoconductor inside the machine.

  • Page 209: Solving Problems

    SOLVING PROBLEMS Caution: Do not attempt to make any repairs other than those described in this manual. Removing covers may expose you to dangerous voltages and other risks. Refer all servicing to qualified personnel. CHECK THE INDICATORS AND DISPLAY PANEL Check Display indicator lights if there are any problems.

  • Page 210: Adjusting The Document Feeder

    SOLVING PROBLEMS DOCUMENT JAMS Adjusting the Document Feeder Depending on the thickness of the paper, three settings can be selected; thin, normal, and thick. 1. Open the operation panel. 2. To meet the paper type to be scanned, adjust the lever position as shown in the following table.

  • Page 211: Copy Jams

    COPY JAMS SOLVING PROBLEMS COPY JAMS If the CLEAR COPY appears in the display, there is a copy jam. There are four possible locations:  Cassette entrance  Inside the machine  Copy feed-out area Cassette Entrance 1. Pull open the cassette. 2.

  • Page 212: Copy Feed Area

    SOLVING PROBLEMS COPY JAMS Copy Feed Area Devepoling Area 1. Remove the copy tray. 2. Open the front cover. 3. Pull out the jammed paper carefully. CAUTIONS:  Do not touch the fusing unit . It may be hot.  Do not touch the photoconductor drum.
  • Page 213 COPY JAMS SOLVING PROBLEMS Inside the machine 1. Remove the copy tray. 2. Pull up and open the operation panel. 3. Open the upper cover. 4. Open the front cover.
  • Page 214 SOLVING PROBLEMS COPY JAMS 5. Pull out the jammed paper carefully. CAUTIONS:  Do not touch the fusing unit . It may be hot.  Do not touch the photoconductor drum. Any toner on the paper will not be fixed to the paper.
  • Page 215 COPY JAMS SOLVING PROBLEMS Copy Exit Area 1. Open the copy exit cover. 2. Gently pulled the jammed paper. 3. Close the copy exit cover.

  • Page 216: Copy Jams When You Use The Optional Removable Cassette (Cassette Area)

    SOLVING PROBLEMS COPY JAMS Copy Jams When You Use the Optional Removable Cassette (Cassette Area) 1. Remove the removable cassette. 2. Pull out the cassette. 3. Gently pull out the misfed paper. Do not leave any pieces inside. 4. Replace the cassette. 5.

  • Page 217: Communication Problems

    COMMUNICATION PROBLEMS SOLVING PROBLEMS COMMUNICATION PROBLEMS If the ERROR PRESS STOP KEY appears in the display: Press Stop.  A poor line caused the communication to fail.  The line is busy or noisy. Try to retransmit.  The other machine is out of order.  Ask the other party to check their machine.

  • Page 218: Operating Difficulties

    SOLVING PROBLEMS OPERATING DIFFICULTIES OPERATING DIFFICULTIES Problem Required Action STANDBY MODE Nothing happens when the Check the power cord. Is it properly plugged into the outlet? switch is turned on. Plug it in firmly SET DOC. OR DIAL NO. is Switch the power on.
  • Page 219 OPERATING DIFFICULTIES SOLVING PROBLEMS Problem Required Action Multifeeds Frequent original misfeeds Incorrect positioning of originals Put the document in the feeder correctly. See page 60. Incorrect alignment of originals Align the edges of the document. See page 60. Curled pages Flatten the document.
  • Page 220 SOLVING PROBLEMS OPERATING DIFFICULTIES Problem Required Action Transmission cannot take The document is jammed in the feeder. place; CLEAR ORIGINAL Remove the jammed document (see page 201) appears. and repeat the transmission procedure. The document may be longer than the maximum limit (see page 56).
  • Page 221 OPERATING DIFFICULTIES SOLVING PROBLEMS Problem Required Action Copy paper mIsfeeds occur Is the proper paper in the paper tray? frequently. Paper size and weight must be within the standards set for this machine. Is folded, wrinkled, damp, or curled paper in the paper tray? Always use dry, undamaged paper.

  • Page 222: Displayed Error Messages

    SOLVING PROBLEMS DISPLAYED ERROR MESSAGES DISPLAYED ERROR MESSAGES The following messages may appear while you are operating or programming the machine. You cannot use the auto-dialer at the moment. Use the ten-key     pad or the handset. No polling reception operations have been programmed.      There are no messages in memory waiting for transmission.

  • Page 223: Calling The Service Station

    CALLING THE SERVICE STATION SOLVING PROBLEMS CALLING THE SERVICE STATION The machine has a feature called Service Report Transmission. Use this feature when your machine is having problems. The machine will transmit information about the condition of your machine to your service representative. A technician will then be able to find out what the problem is before making a visit.

  • Page 224: Specifications

    SPECIFICATIONS Dimensions: 475 x 459 x 240 mm (W x D x H) Excluding trays, handset, and optional kits. Weight: 17.2 kg Excluding the toner cassette, trays and printer paper. Power Supply: 220 - 240 Vac, 50 Hz; single phase Power Standby: Minimum 2W, Normal 20 W Consumption:...
  • Page 225 GLOSSARY GLOSSARY ADF (Automatic Document Feeder): A device which feeds the pages of a multipage document one at a time, in the order that you arranged the pages in the stack. Batch Numbering (Page Count): This is a way of numbering pages that allows you to check whether you received all pages, and if not, which ones are missing.
  • Page 226 GLOSSARY DPI (Dots Per Inch), or l/mm (Lines Per Millimeter): This is the unit of resolution. The scanner scans your document according to the selected resolution. An 8-1/2" x 11" page is broken down into about 1,728,000 dots if standard resolution is used. (Digital compression techniques for G3 convert these into about 200,000 bits.) ECM (Error Correction Mode): This is signaling method that is designed to eliminate transmission errors on even...
  • Page 227 GLOSSARY Page Retransmission: If the terminal you are sending to indicates that it did not properly receive the page you just sent, your terminal will resend that page from memory. This only works if you used Memory Mode and if you are not using ECM. (ECM is a more effective data retransmission method.) Polling File: This is a set of instructions (destinations to be polled, time of polling) for polling...
  • Page 228 Dialing 60 - 62 Index Document Feeder Acceptable originals 56 - 57 Document Jam 201 - 202 Activity Report (TCR) 172, 176 Document size, allowable Add Paper Indicator Document types, allowable Add Toner Indicator 26, 184 - 185 Dual Access AI Short Protocol Authorized Reception Authorized Reception List...
  • Page 229 Personal Code List 108, 179 Personal Codes 71, 107 Keystroke Programs Programming Use with Restricted Access 110 Use with Transmission Language Selection Polling Length Reduction Canceling a Polling Lightning protection 16 - 17 Operation Line Fail Indicator Continuous Polling Reception Polling Reception Manual Receive Mode Polling Standby Duration...
  • Page 230 Your Machine’s Telephone Reverse Order Printing Number RTI (Remote Terminal Protection against wrong Identification) connections Saving Energy Quick Dial Send Later Programming Sending a Fax Using a Quick Dial number 61 - 62 Service Report Transmission Quick Dial Keys Speaker Volume Quick Dial List Speed Dial Programming...
  • Page 231 TTI (Transmit Terminal Identification) TTI On/Off User Maintenance Procedures 190 - 200 User Parameter List User Parameters Verification Stamp Volume Control, Speaker & Buzzer Well Log Transmission Wild Cards Your Machine’s Telephone Number...
  • Page 232 FUNCTION LIST Function Page Polling Reception Confidential Tansmission Transfer Request Secured Polling Transmission Free Polling Transmission Erasing Memory Files Erasing Polling Reception Files Erasing Polling Transmission Files Programming Quick Dial/ Printing the Quick Dial List, Programming the 44, 112 Tone Key, Programming the Group Key Programming Speed Dial/Printing the Speed Dial List Programming Group Dial/Printing the Group Dial List Keystroke Programs: Labelling and Erasing...
  • Page 233 Quick Reference Card Function List: To access the functions below, press the function key, then enter the function’s number. Function Function Polling Reception Function 60 and above can only be used after a possword has been entered. Confidential Transmission System Set-up: your Fax Terminal’s Transfer Request Tel e ph on e nu mber, , ID Code, Confidential ID*, Memory Lock ID*,...

  • Page 234: Basic Transmission Procedure

    Basic transmission procedure Memory Transmission Immediate Tranmission Make sure that the machine is in standby mode. Check that the Memory indicator is lit. Check that the Memory indicator is not If it is not lit, press MEMORY Lit. If it is lit, press MEMORY Carefully place the document in the feeder.

  • Page 235: Quick Dial

    Programming Quick Dial Speed Dial Function 31 Yes Function 32 Yes Press the Quick Dial Key input the Speed Dial Code that you wish to that you wish to program program Enter the telephone number with the Ten key pad Press YES Input a label using Quick Dial Key, then Press YES or Do not program a label Press NO.
  • Page 236 REPORT SETTINGS Automatically Printed Report ON/OFF DEFAULT Confidential File Report User Parameter Switch 04 digit 0* Communication Failure Re- NOTE port Error Report Contact Service Technician Memory Storage Report User Parameter Switch 03 digit 2 Polling Result Report User Parameter Switch 03, digit 4 Polling Reserve Report User Parameter Switch 03,...
  • Page 237 NOTICE TO USERS (Great Britain) This model is designed and approved for connection to the following circuits. British Telecom Public Switched Telephone Network Hull Public Switched Telephone Network PABX Extensions Mercury Communications Limited Public Switched Telephone Network CONNECTION TO THE PSTN OR A PABX EXTENSION If there is a line or jack socket already installed you may connect this model using the line lead supplied.
  • Page 238 10. The approval of this terminal for connection to the British Telecom public switched telephone network is INVALIDATED if the apparatus is subject to any modification in any material way not authorised by BABT or it is used with, or connected to: a) Internal software that has not been formally accepted by BABT.
  • Page 239 We wish to install a RICOH FAX2700L facsimile transceiver, Approval Number NS/3135/3/T/605373 at the address shown below: Please supply a *direct exchange line/*master jack unit/ *telephone type: ..................Installation Address: ............................................................Contact Name: ....................Company Address: ........................................
  • Page 240 Declaration of Conformity "The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC."...
  • Page 241 SUPPLIES CAUTION: Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts. TONER CASSETTES RICOH TONER CASSETTE TYPE 100 is recommended for the best perform- ance. STAMP MARKER TYPE 30 is recommended for the best performance.

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