Page 1 Sending and Facsimile Guide Please read this guide before operating this equipment. ENGLISH After you finish reading this guide, store it in a safe place for future reference.
Page 3 Frontmatter CLC5151/CLC4040 iR C4580i/iR C4080i Sending and Facsimile Guide...
Page 4 Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are printed manuals.
Page 5 • PS Printer Driver Installation and Instructions PS Driver Guide CD-ROM • UFR II Printer Driver Installation and Instructions UFR II Driver Guide CD-ROM • Mac OS X PS Printer Driver Installation and Mac PS Driver Guide Instructions CD-ROM • Mac OS X UFR II Printer Driver Installation and Mac UFR II Driver Guide Instructions CD-ROM...
Page 6: Table Of Contents
Includes the report samples, specifications, and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
Page 7 What This Machine Can Do ..........1-2 Overview of the CLC5151/CLC4040/iR C4580i/iR C4080i......1-7 Things You Must Do Before Using This Machine .
Page 8 Using the One-Touch Buttons ......... . . 2-30 Using the Favorites Buttons .
Page 9 Sending a Job to a User Inbox ......... . . 5-15 Delaying a Send Job .
Page 10 Communications Settings Table ..........9-5 Automatic Document Deletion .
Page 11 Chapter 11 System Manager Settings System Settings Table........... . 11-2 Communications Settings .
Page 12 Sending Documents........... 13-2 Receiving Documents .
Page 13: Preface
Preface Thank you for purchasing the Canon CLC5151/CLC4040/iR C4580i/iR C4080i. Please read this manual thoroughly before operating the machine to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Page 14: Keys Used In This Manual
Screen shots of the touch panel display used in this manual are those taken when the CLC5151 has the Color Universal Send Kit activated, and the following optional equipment attached to it: the Super G3 FAX Board, Color Image Reader-F1, Saddle Finisher-W2, Puncher Unit-AG1, and Cassette Feeding Unit-Z1.
Page 15: Illustrations Used In This Manual
Illustrations Used in This Manual Illustrations used in this manual are those displayed when the CLC5151 has the following optional equipment attached to it: the Color Image Reader-F1, Saddle Finisher-W2, Puncher Unit-AG1, and Cassette Feeding Unit-Z1. xiii...
Page 16: Abbreviations Used In This Manual
Abbreviations Used in This Manual In this manual, product names and model names are abbreviated as follows: ® ® Microsoft Windows 98 operating system: Windows 98 Microsoft ® Windows ® Millennium Edition operating system: Windows Me ® ® Windows 2000 Microsoft Windows 2000 operating system:...
Page 17: Legal Notices
240 V, 50/60 Hz. Use of shielded cable is necessary to comply with the technical requirements of EMC Directive. If you move to another EU country and are experiencing trouble please call the Canon Help Desk. (For Europe Only) Canon Inc./Canon Europa N. V.
Page 18: Trademarks
Canon, the Canon logo, CLC, iR, MEAP, and NetSpot are registered trademarks, and the MEAP logo, iW, and NetSpot Accountant are trademarks of Canon Inc. in the United States and may also be trademarks or registered trademarks in other countries.
Page 19: Disclaimers
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT.
Page 20 xviii...
Page 21: Introduction To Sending And Fax Functions
Overview of the CLC5151/CLC4040/iR C4580i/iR C4080i ........
Page 22: What This Machine Can Do
What This Machine Can Do All the elements you will ever need in a colour digital multitasking machine. The CLC5151/CLC4040/iR C4580i/iR C4080i is packed with various send functions. Equipped with features that meet the needs of document work in a digitized office, the CLC5151/CLC4040/iR C4580i/iR C4080i represents the ultimate in digital multitasking machines.
Page 23 Super G3 Fax Function This machine's Super G3 fax function is compatible with most Super G3 fax machines used in office environments. Compared to ordinary fax machines, Super G3 enables high-speed fax transmissions, thus reducing transmission costs. This function is available only if the optional Super G3 FAX Board is installed.
Page 24 File Formats for Every Need You can send documents in a variety of file formats, Original including TIFF, JPEG, PDF. This gives you the freedom to send documents in a manner that is best suited to the purpose of the document, as well as the recipient's document handling environment.
Page 25 Instant Address Search with LDAP You can search for addresses stored on LDAP LDAP Server (Lightweight Directory Access Protocol) servers on the network and use them as recipients for send jobs or store them in the Address Book. john@example.com 012XXXXXXX Receiving Faxes/I-Faxes in Memory Received fax/I-fax documents can be stored in the Memory RX Inbox instead of being printed.
Page 26 Automatic Forwarding The machine can be set to automatically forward received fax/I-fax documents that match the specified forwarding conditions to any destination using the desired send settings. You can forward fax/ I-fax documents to other machines (relay function) or store received documents that are confidential in Forward Confidential Fax Inboxes.
Page 27: Overview Of The Clc5151/Clc4040/Ir C4580I/Ir C4080I
Super G3 FAX Board is installed, it is displayed as [Send]. IMPORTANT You can use the Send and Fax functions of CLC5151/CLC4040/iR C4580i/iR C4080i only if the optional Color Image Reader-F1 or Color Image Reader-E1 is attached. Overview of the CLC5151/CLC4040/iR C4580i/iR C4080i...
Page 28 Fax: If the optional Super G3 FAX Board is installed • Inbox: If the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated or the optional Super G3 FAX Board is installed Overview of the CLC5151/CLC4040/iR C4580i/iR C4080i...
Page 29 Sending to a User Inbox Send to yourself When the address is When the address is registered in the Favorites registered in the One-touch Buttons: p. 2-31 Buttons: p. 2-30 [Option] Scan Settings [Send Settings] Send Settings Overview of the CLC5151/CLC4040/iR C4580i/iR C4080i...
Page 30 Press to scan both sides of the original. information selected from the destination list. e New Address Tab m Different Size Originals Press to specify a destination not stored in the Press to scan differently sized originals together. Address Book. 1-10 Overview of the CLC5151/CLC4040/iR C4580i/iR C4080i...
Page 31 Scan Settings drop-down list p Register Press to select the scan mode. Press to register new destinations in the Address Book, one-touch buttons, or favorites buttons from the Send Basic Features screen. 1-11 Overview of the CLC5151/CLC4040/iR C4580i/iR C4080i...
Page 32 Press to store or erase a scan mode. Press to check the status or details of a send or receive job, or to cancel a job. f Resolution drop-down list Press to select the resolution. 1-12 Overview of the CLC5151/CLC4040/iR C4580i/iR C4080i...
Page 33: Things You Must Do Before Using This Machine
Things You Must Do Before Using This Machine This section describes the important setting registrations and procedures that must be done before the machine is used for sending operations. IMPORTANT • If you attempt to use the machine without registering the necessary information correctly, the machine may not function properly.
Page 34 Fax Number Name (TTI) Name Page Number Sender Information 02/14/2006 TUE 15:00 FAX (404)XXX-XXXX CANON SALES Atlanta office 001/001 • Date and Time - The date and time of the transmission are recorded. • I-Fax Address or Fax Number - Your machine's I-fax address or fax number is recorded.
Page 35: Setting The Display Language
Setting the Display Language If you decide to switch the display language, set Language Switch to 'On' before entering characters. If Language Switch is set to 'Off', and then you set it to 'On' after entering characters, the characters may not be displayed correctly. In this case, re-enter the characters after setting Language Switch to 'On', or enter characters with Language Switch set to 'Off'.
Page 36: Setting The Current Date And Time
Setting the Current Date and Time You can set the current date and time. The current date and time settings are used as standard timer settings for functions that require them. • GMT: GMT stands for Greenwich Mean Time. • Time Zone: The standard time zones of the world are expressed globally in terms of the difference in hours ( up to 12 hours) from GMT ( 0 hours).
Page 37 Enter the month and the day using four digits (including zeros). Enter all four digits of the year, and the time in 24-hour notation, as four digits (including zeros) without a space. ➞ Examples: May 6 0605 ➞ 7:05 a.m. 0705 ➞...
Page 38: Registering Your Machine's Fax Number
Registering Your Machine's Fax Number You must store your machine's fax number. This number is printed on the document that you fax to the receiving party. The number may also be displayed on the touch panel display of the receiving party's machine, depending on their type of machine.
Page 39: Registering Sender Names
Registering Sender Names For fax, you can register any name as the sender's name, such as the section or department's name, or an individual's name. The registered sender's name can be displayed on the touch panel display of the receiving party's machine and/or printed at the top of the documents that you send as the sender's information.
Page 40: Registering The Unit's Name
John Smith • Company name: Canon • Company name and department: Canon-Accounting Dept. When you send a document via e-mail, fax, or I-fax, the unit name that you registered is displayed or printed as the sender's name at the recipient's machine.
Page 41 NOTE • If the optional Super G3 FAX Board is installed, the unit name can be printed in the TX Terminal ID. • If SDL or the Local Device Authentication user authentication system of SSO is set as the login service and you are sending an e-mail message: - The e-mail address of the login user registered for SDL or the Local Device Authentication user authentication system of SSO is displayed in the From field on the e-mail recipient's machine, instead...
Page 42: Flow Of Sending Operations
Flow of Sending Operations This section describes the flow of basic sending operations. NOTE • Before using the Send function, it is useful to read the following topics: - Main power and control panel power (See Chapter 1, "Before You Start Using This Machine," in the Reference Guide.) - For instructions on entering characters using the keys displayed on the touch panel display, see Chapter 2, "Basic Operations,"...
Page 43 Press [Send]. The Send Basic Features Screen The function key for the sending and fax functions on top of the basic features screen varies, depending on the installed options, as follows: • If only the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated, it is displayed as [Send].
Page 44 NOTE For instructions on placing your originals, see Chapter 2, "Basic Operation," in the Reference Guide. Specify the destinations. NOTE • Depending on the destination, the following options are required: - E-mail, I-fax, file server: If the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated - Fax: If the optional Super G3 FAX Board is installed - Inbox: If the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is...
Page 45 ● If a destination is stored in the Address Book: ❑ Press [Address Book] ➞ select the desired destination. (See "Using the Address Book," on p. 2-28.) ● If a destination is not stored in the Address Book: ❑ Press [New Address] ➞ select a sending method ➞ enter the desired destination. (See "Specifying Destinations Using the New Address Tab,"...
Page 46 ● If a destination is stored in a One-Touch Button: ❑ Press [One-touch] ➞ select the one-touch button that contains the desired destination. (See "Using the One-Touch Buttons," on p. 2-30.) ● If a destination is stored in a Favorites Button: ❑...
Page 47 NOTE You can enlarge the Favorites Buttons display by pressing [ ]. (See "Initial Send Screen Display," on p. 9-25.) ● If you want to specify a destination using a server: ❑ Press [Network Add.Book] ➞ search through the directory listing on the server (LDAP) to specify the destination.
Page 48 ● If you want to specify Cc or Bcc addresses: ❑ Press [Cc Bcc] ➞ specify the e-mail addresses. (See "Setting Cc and Bcc Addresses," on p. 2-38.) NOTE • Only e-mail addresses can be specified as Cc and Bcc addresses. •...
Page 49 If the desired scan setting is not displayed, press [▼] or [▲] to scroll through the list. To change the Scan mode settings, select [Option] from the Scan Settings drop-down list, and adjust the settings. (See "Scan Settings," on p. 3-4.) IMPORTANT When the Auto-Color Select mode is set and your originals contain colour sections, the machine scans them in the Full Colour mode.
Page 50 Press [File Format] ➞ select a file format for sending your document. This part of the procedure is not necessary if any one of the following is true: • A fax number is specified as the destination • An I-fax address is specified as the destination •...
Page 51 NOTE • For instructions on setting the file format, see "Setting the File Format," on p. 5-26. • The icons that are displayed on the screen are: : Divide into Pages : Trace and Smooth : Compact : OCR (Text Searchable) : Encrypt : Add Digital Signatures Press [Send Settings] ➞...
Page 52 NOTE • For instructions on specifying the Send Settings, see "Sending Methods," on p. 5-2. • For instructions on setting the Delayed Send mode, see "Delaying a Send Job," on p. 5-17. • For instructions on setting the Job Done Notice, see "Job Done Notice," on p. 5-19. •...
Page 53 If the following screen is displayed, press [OK] ➞ try scanning the original again from the first page. Scanning may be possible if you set 'Low' for Sharpness, and 'Text' for the type of original. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. IMPORTANT The size of the original is detected automatically.
Page 54: Sending Fax Documents Manually
Sending Fax Documents Manually This mode enables you to manually send fax documents after checking that the destination is ready to receive fax transmissions. IMPORTANT • Manual sending enables you to send a document consisting of two or more pages only if you use the feeder to send it.
Page 55 Make sure that the machine is ready to send. Press [New Address] ➞ [Fax]. Press [On-hook]. 1-35 Sending Fax Documents Manually...
Page 56 Enter the recipient's fax number using (numeric keys), If you pressed [One-touch Buttons], select the desired one-touch button ➞ press [OK]. If you know the one-touch button's three digit number, press [ ] (One-touch Button Number) ➞ enter the number for the desired one-touch button using (numeric keys).
Page 57 NOTE For instructions on specifying addresses using the one-touch buttons, see "Using the One-Touch Buttons," on p. 2-30. Make sure that you hear the other party or carrier signal (a high-pitched tone). The level of the dial tone can be adjusted by pressing [ ] or [ You can enter an extension number after dialing the fax number.
Page 58: Cancelling A Job
Cancelling a Job You can cancel a send job using the touch panel display, System Monitor screen, or by pressing on the control panel. Using the Touch Panel Display You can cancel a send job by pressing [Cancel], while the job is being scanned. Press [Cancel] on the pop-up screen that appears while the machine is scanning.
Page 59: Using The Stop Key
Using the Stop Key You can cancel a send job by pressing , while the job is being scanned. NOTE You can press only to cancel a send job that is being scanned. Press The send job is cancelled. Remove your originals. Using the System Monitor Screen You can cancel a send job while it is waiting to be processed, or while it is being sent.
Page 60 Press [Send]. Press [Status] ➞ select the send job that you want to cancel ➞ press [Cancel]. You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time. If a job is in the process of being sent, it may not be cancelled even if you press [Cancel]. Press [Yes].
Page 61: Fax
Press [System Monitor]. Press [Fax]. 1-41 Cancelling a Job...
Page 62 Press [Send Job Status] or [Received Job Status] ➞ select the fax job that you want to cancel ➞ press [Cancel]. You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time. If a job is in the process of being sent, it may not be cancelled even if you press [Cancel].
Page 63: Basic Sending Methods
Basic Sending Methods CHAPTER This chapter describes how to specify, check, change, and erase destinations. Specifying Destinations Using the New Address Tab ........2-2 Specifying a Fax Number .
Page 64: Specifying Destinations Using The New Address Tab
Specifying Destinations Using the New Address Tab You must specify the destination (such as a fax number, e-mail address, I-fax address, or file server address) to send documents. This section describes the procedure for specifying destination that has not been stored in the Address Book. IMPORTANT The destination that you just specified is not stored in the Address Book.
Page 65: Specifying A Fax Number
Specifying a Fax Number You can specify a new fax number using (numeric keys), , and . You can also specify several numbers in succession, and send the original to several destinations in a single operation (Sequential Broadcast). Press [New Address] ➞ [Fax]. NOTE If no destination is displayed on the Send Basic Features screen, pressing (numeric keys),...
Page 66 Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number that you are dialing. If you insert a pause, the letter is displayed between the numbers, and the letter appears at the end of the number. When dialing an overseas number, insert a pause after the country code, and at the end of the telephone number.
Page 67 ● If you press [Subaddress]: ❑ Press [Subaddress] ➞ enter the recipient's subaddress using (numeric keys), , and ❑ Press [Password] ➞ enter the recipient's password using (numeric keys), , and ❑ Press [OK]. Press [Space] to insert a space. Press [Backspace] to delete the last digit that you entered.
Page 68: Specifying An E-Mail Address
Specifying an E-Mail Address You can specify a new e-mail address. You can enter an e-mail address directly from the keyboard on the touch panel display. Press [New Address] ➞ [E-mail]. Press [E-mail Address]. Enter the e-mail address ➞ press [OK]. Specifying Destinations Using the New Address Tab...
Page 69: Specifying An I-Fax Address
Select [On] or [Off] for <Divided Data Destination>. Details of each item are shown below. [On]: Select [On] if the destination's e-mail software has a function to combine divided data. If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E-mail/I-Fax Settings in Communications Settings in System Settings (from the Additional Functions screen), the data is divided into multiple parts before being sent.
Page 70 Press [New Address] ➞ [I-Fax]. Press the Mode drop-down list ➞ select [Simple] or [Full]. Details of each item are shown below. [Simple]: Sends scanned data as an image via the Internet. [Full]: Sends scanned data as an image via the Internet, and enables you to receive a delivery confirmation message telling you whether your I-fax was sent successfully.
Page 71 Press [I-Fax Address]. Enter the I-fax address ➞ press [OK]. NOTE If you do not send documents via a server, and the recipient's IP address is not registered on a DNS server, use the following format to enter the domain name: (user)@(the recipient's IP address).
Page 72 IMPORTANT Set the destination conditions according to the specifications of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support. NOTE For more information on the maximum data size for sending, see "E-Mail/I-Fax Settings," on p.
Page 73 ● If you want to send in colour: ❑ Press [On] for <Receive in Color> ➞ press [Next]. ❑ Select the paper size and resolution ➞ press [OK]. The following conditions are always selected: • Paper Size: A4/LTR • Resolution: 200 x 200 dpi A5 is included in [A4/LTR].
Page 74: Specifying A File Server
IMPORTANT To be able to specify the Send Via Server setting, set <Use Send Via Server> to 'On' on the E-mail/I-Fax Settings screen beforehand. It is recommended to set <Allow MDN Not Via Server> ➞ to 'On' on the same screen. To access the E-mail/I-Fax Settings screen, press [System ➞...
Page 75 NOTE • Set the following items when sending to a file server: - Protocol - Host Name - File Path - User - Password • For examples of the settings that are needed to send documents to a file server, see the Network Guide. •...
Page 76: Using The Keyboard
Using the Keyboard Press [New Address] ➞ [File]. Press the Protocol drop-down list ➞ select the desired server protocol. The following server protocols may be used. 2-14 Specifying Destinations Using the New Address Tab...
Page 77 Confirm the system environment of the destination before sending. Protocol System Requirements Application Sun Solaris V.2.6 or later, Mac OS X or later, or Red Hat Linux 7.2 Windows 2000 Server Internet Information Services 5.0 Windows XP Professional Internet Information Services 5.1 Windows 98/Me/2000/XP or Windows Server 2003 Windows (SMB)
Page 78 Specify each setting ➞ press [OK]. If you select [Windows (SMB)] or [NetWare (IPX)] as the server protocol, you can specify the file server by pressing [Browse]. For instructions on using the Browse key, see "Using the Browse Key (Windows (SMB))," on p. 2-18, or "Using the Browse Key (NetWare (IPX))," on p. 2-21. If you select [Windows (SMB)] as the server protocol, you can specify the file server by pressing [Host Search].
Page 79 If [Windows (SMB)] is selected as the server protocol, enter the required user name information in the manner shown below: • To enter the user name only Example: user_name Maximum 20 characters • To enter the user name and the domain name Example: domain_name\user_name Domain name: Maximum 15 characters User name: Maximum 20 characters...
Page 80: Using The Browse Key (Windows (Smb))
Using the Browse Key (Windows (SMB)) Press [New Address] ➞ [File]. Press the Protocol drop-down list ➞ select [Windows (SMB)]. Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before pressing [Browse].
Page 81 Select the desired workgroup ➞ press [Down]. You can also select the workgroup from a list of Active Directory server domain names that are registered in the machine by pressing [Directory] from the drop-down list. ● If you want to register a Directory server domain name: ❑...
Page 82 If the Enter Network Password screen is displayed, enter your user name and network password. ❑ Specify each setting ➞ press [OK]. [User]: Press [User] ➞ enter your user name ➞ press [OK]. [Password]: Press [Password] ➞ enter your network password ➞ press [OK]. After pressing [OK], the password that you entered appears as asterisks (********) on the Enter Network Password screen.
Page 83: Using The Browse Key (Netware (Ipx))
Using the Browse Key (NetWare (IPX)) Press [New Address] ➞ [File]. Press the Protocol drop-down list ➞ select [NetWare (IPX)]. Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before pressing [Browse].
Page 84 Press the drop-down list ➞ select [NDS] or [Bindery] from the drop-down list. Details of each item are shown below. [NDS]: NDS (Novell Directory Service) is a directory service that manages user and server names. Select [NDS] when you are using Novell NetWare V.4.x or later. [Bindery]: One of the directory services provided by Novell for managing the information of user and server names.
Page 85 Select a folder on the specified server in which you want to log on to ➞ press [Log In]. If no folder is displayed, press [Log In] to log on to the Novell server. To go down one level, press [Down]. To move up one level, press [Up].
Page 86: Using The Host Search Key (Windows (Smb))
Using the Host Search Key (Windows (SMB)) Press [New Address] ➞ [File]. Press the Protocol drop-down list ➞ select [Windows (SMB)]. Press [Host Search]. Enter the search conditions ➞ press [Start Searching]. [Workgroup]: Press [Workgroup] ➞ enter the workgroup name ➞ press [OK]. [Host Name to Search]: Press [Host Name to Search] ➞...
Page 87 NOTE • When entering a NetBIOS name, you can also enter wildcard characters, such as * and ?, as part of your search. • When searching for the host name using wildcard characters, make sure to also enter a workgroup name. •...
Page 88: Specifying A User Inbox
Specifying a User Inbox You can store a scanned document in a User Inbox. If you include a User Inbox as one of the destinations to which you are sending your document, the document is stored in the selected User Inbox for later use. Documents stored in a User Inbox can be printed and sent to other destinations.
Page 89: Sending Documents To Yourself
NOTE • Only one User Inbox can be specified as the destination at a time. • To be able to send a link via e-mail, it is necessary to register an e-mail address in the User Inbox beforehand. For instructions on storing an e-mail address in the machine, see Chapter 8, "Customizing Settings,"...
Page 90: Specifying Registered Destinations
Specifying Registered Destinations You can select a destination stored in the Address Book or a one-touch button, or specify a new address altogether. You can also recall the destinations and settings stored in the favorites buttons to check their contents, edit them, or delete them. NOTE •...
Page 91 Press [Address Book]. Select the destination ➞ press [OK]. You can select multiple destinations. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list.
Page 92: Using The One-Touch Buttons
NOTE • To cancel a selected destination, select the destination again to clear the check mark. • If you select only one destination, press to send from the Address Book screen. • [Access Number] is displayed on the screen only if Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On'.
Page 93: Using The Favorites Buttons
NOTE • You can select multiple one-touch buttons. • To cancel the selected one-touch button, press the one-touch button again. Using the Favorites Buttons If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document.
Page 94: Using A Server
NOTE • You can manually change the recalled settings from the selected favorites button before you send your documents. • If you press another favorites button, the settings stored in that button are recalled. • To cancel all settings and return the machine to the Standard mode, press •...
Page 95 Press [Network Add.Book]. Press the Server to Search drop-down list ➞ select the desired server to search. Specify the search criteria. NOTE If you want to search for a destination that is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion, and vice versa.
Page 96 [Organization]: Search by organization name. [OrgnztionUnit]: Search by organizational unit (e.g., departments in an organization). For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows: organization=canon...
Page 97 ❑ Press the search condition drop-down list ➞ select the desired search condition ➞ press [Settings]. You can select from the following search conditions: [contains]: The result must contain the entered name, e-mail address, fax number, organization, or organizational unit. [does not contain]: The result must not contain the entered name, e-mail address, fax number, organization, or organizational unit.
Page 98 Press [Start Searching]. To cancel searching while the machine is searching for your criteria, press [Cancel]. If the machine finds some results before you press [Cancel], these search results are displayed. IMPORTANT • Searching for a destination via an LDAP server is not possible if the time setting of the server and the time setting of the machine are more than five minutes apart.
Page 99 Select the desired destination from the search results ➞ press [OK]. To continue searching, press [Back]. You can specify multiple destinations. If the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated, e-mail addresses that meet the specified search criteria are displayed. If you press [Select e-mail for I-Fax], the key lights showing that this setting is turned on, and the selected e-mail address can be specified as an I-fax destination.
Page 100: Setting Cc And Bcc Addresses
Setting Cc and Bcc Addresses In addition to the destination for the documents, you can also set multiple e-mail address destinations for the Cc (Carbon copy) and Bcc (Blind carbon copy) addresses. NOTE • Only e-mail addresses can be specified for [Cc] and [Bcc]. If the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated, you can specify e-mail addresses.
Page 101 Specify the e-mail addresses ➞ press [Done]. Follow the procedure below to set the e-mail addresses for [Cc] and [Bcc]. • For instructions on specifying destinations not registered in the Address Book, see "Specifying Destinations Using the New Address Tab," on p. 2-2. •...
Page 102: Checking/Changing A Destination
Checking/Changing a Destination You can check and change a specified destination before you scan your documents. NOTE • Only the destinations specified using the New Address tab and destinations obtained via a server can be changed. • For instructions on changing the specified destination after you scan your document, see "Changing the Destination,"...
Page 103 If necessary, check or change the destination's information. ● If the destination has been specified from the Address Book: ❑ Check the destination's information ➞ press [Done]. ● If the destination has been specified using one of the sending methods in the New Address tab: ❑...
Page 104: Erasing A Destination
Erasing a Destination You can erase a specified destination from the destination list before you scan your documents. Select the destination to be erased ➞ press [Erase]. 2-42 Erasing a Destination...
Page 105: Registering New Destinations Using The Register Key
Registering New Destinations Using the Register Key You can register new destinations in the Address Book, one-touch buttons, and favorites buttons from the Send Basic Features and the Address Book screen. The Register key is a shortcut key to the Register Address screen in Address Book Settings (from the Additional Functions screen), the One-touch Buttons screen in Address Book Settings (from the Additional Functions screen), and the Register Favorites Button screen in TX Settings under <Common Settings>...
Page 106 ● To register a destination in the Address Book: ❑ Press [Register Address] ➞ register the destination. For instructions on registering destinations, see Chapter 10, "Storing/Editing Address Book Settings." ● To register a destination in a one-touch button: ❑ Press [Register One-touch Button] ➞ register the destination in a one-touch button. For instructions on registering addresses in a one-touch button, see "Storing/Editing One-Touch Buttons,"...
Page 107: Basic Scanning Features
Basic Scanning Features CHAPTER This chapter describes the basic scanning features. Selecting a Scan Mode ............. . 3-2 Scan Settings .
Page 108: Selecting A Scan Mode
Selecting a Scan Mode You can set the scan mode that a document is scanned in. The machine has the following preset scan modes: • If the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated: - Eight scan modes: Clr/B&W 200 x 200 dpi, Clr/B&W 300 x 300 dpi, B&W 200 x 200 dpi, B&W 300 x 300 dpi, Clr/Gray 200 x 200 dpi, Clr/Gray 300 x 300 dpi, Clr/Gray 600 x 600 dpi, and B&W 600 x 600 dpi (Clr stands for colour.) •...
Page 109 Place your originals ➞ specify the destination ➞ press the Scan Settings drop-down list ➞ select the scan mode. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." NOTE • Specifying the scan mode again cancels the scan mode and other scan features previously set. •...
Page 110: Scan Settings
Scan Settings NOTE • Changed scan settings are not saved. For instructions on saving settings, see "User Preset Keys," on p. 4-18. • If [Preview] on the Send Settings screen is set, you can verify the images from the Preview screen before sending your document.
Page 111 Place your originals into the feeder ➞ specify the destination ➞ press [2-Sided Original]. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Select the type of original ➞ press [OK]. Details of each item are shown below. [Book Type]: The front and back sides of the original have the same top-bottom orientation.
Page 112: Different Size Originals
Different Size Originals This mode enables you to scan different size originals together. IMPORTANT • The Different Size Originals mode cannot be used with the Document Size Select (Other Size or Long Strip Original), 2-Page Separation, Original Frame Erase, or Book Frame Erase mode. •...
Page 113 Place your originals ➞ specify the destination ➞ press [Different Size Originals]. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Press Scan Settings...
Page 114: Document Size
Document Size You can manually specify the document size when the machine cannot detect the paper size automatically, such as when scanning transparencies. Specify the document size as well, if you want to scan an A3 original with an image that extends all the way to the edges without the periphery of the original being cut off.
Page 115: Specifying The Document Size
Specifying the Document Size Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞ press [Option]. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Press [Document Size Select]. Select the document size. ●...
Page 116 If you want to scan an A3 original with an image that extends all the way to the edges without the periphery of the original being cut off, place the original on the platen glass ➞ press [A3+]. (See Chapter 2, "Basic Operations," in the Reference Guide.) NOTE •...
Page 117: Registering The Specified Document Size
● If you want to scan a registered document size: ❑ Press [Other Size]. ❑ Press [Registered Size 1] or [Registered Size 2] ➞ press [OK]. NOTE • To select a registered document size, you need to register the document size beforehand. (See "Registering the Specified Document Size,"...
Page 118 Press [Register Size]. Press [Registered Size 1] or [Registered Size 2] ➞ enter the document size using the numeric keys on the touch panel display. ❑ Press [X] (horizontal axis) ➞ enter a value. ❑ Press [Y] (vertical axis) ➞ enter a value. ❑...
Page 119: Resolution
Resolution You can specify the resolution before scanning the original. IMPORTANT • The maximum size of an image that you can send at 600 x 600 dpi resolution is A3. If the image exceeds this size, it may be cut off. •...
Page 120 Press the Resolution drop-down list ➞ select a resolution ➞ press [OK]. If [PDF (Trace)] or [PDF (Compact)] is selected as the file format, and you select any resolution other than [300x300 dpi], and then press [OK], a message asking for your confirmation to change the PDF file format appears on the screen.
Page 121: Scan Exposure And Original Type Settings
Scan Exposure and Original Type Settings NOTE ➞ ➞ To cancel the scan settings, press the Scan Settings drop-down list press [Option] [Cancel]. Manual Exposure Adjustment You can manually adjust the scan exposure to the most appropriate level for the original. Place your originals ➞...
Page 122: Original Type Selection
Press Original Type Selection You can manually select the original type according to the type of image that you are scanning. The following three original type modes are available for adjusting the image quality. IMPORTANT • Combinations of these three modes (Text/Photo, Photo, and Text) cannot be selected at the same time. If you select one of these modes, the previously set mode is cancelled.
Page 123 Place your originals ➞ specify the destination ➞ press the Scan Settings drop-down list ➞ press [Option]. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Press the original type drop-down list ➞ select the original type ([Text/Photo], [Photo], or [Text]).
Page 124: Automatic Exposure Adjustment
Press [ ] or [ ] to adjust the scanning exposure ➞ [OK]. Press [ ] to move the indicator to the left to make the exposure light, or press [ ] to move the indicator to the right to make the exposure darker. Press Automatic Exposure Adjustment This mode enables you to set the machine to automatically adjust the scan exposure to the level...
Page 125 Place your originals ➞ specify the destination ➞ press the Scan Settings drop-down list ➞ press [Option]. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Press [A] ➞ [OK]. NOTE An automatic scan exposure adjustment may not work with transparencies. In this case, adjust the scan exposure manually by pressing [ ] or [ ].
Page 126: Changing The Zoom Ratio
Changing the Zoom Ratio You can set the machine to adjust the zoom ratio automatically, or you can specify the zoom ratio manually before scanning the original. IMPORTANT • The maximum size of an image that you can send at 600 x 600 dpi resolution is A3. If the image exceeds this size, it may be cut off.
Page 127 Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞ press [Option]. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Press [Copy Ratio]. To reduce the original image, select a preset reduction ratio. To enlarge the original image, select a preset enlargement ratio.
Page 128: Zoom By Percentage
Press NOTE To return the ratio to 100%, press [1:1]. Zoom by Percentage You can reduce or enlarge originals by any zoom ratio in 1% increments. Any ratio from 50% to 200% can be set. The same zoom ratio is used for the horizontal (X) and vertical (Y) axes. Place your originals and specify the destination ➞...
Page 129: Auto Zoom
Auto Zoom You can set the machine to automatically select the appropriate zoom ratio based on the size of the original and the selected record size. The same zoom ratio is used for the horizontal (X) and vertical (Y) axes. Any zoom ratio from 50% to 200% can be set. IMPORTANT •...
Page 130 Press [OK]. Press NOTE To return the ratio to 100%, press [1:1]. 3-24 Scan Settings...
Page 131: Changing Colour Modes
Changing Colour Modes This machine comes with two Automatic Colour Selection modes. Automatic Colour Selection (Full Colour/Grayscale) detects and distinguishes colour originals from grayscale originals, while Automatic Colour Selection (Full Colour/Black-and-White) detects and distinguishes colour originals from black-and-white originals. Depending on the Automatic Colour Selection mode that you select, the machine automatically switches between the Full Colour and Grayscale modes, or between the Full Colour and Black-and-White modes.
Page 132 IMPORTANT When the Auto-Color Select mode is set and your originals contain colour sections, the machine scans them in the Full Colour mode. However, the machine may scan the colour originals in the Grayscale mode under the following conditions. To avoid this, set the colour mode to 'Full Color'. (See "Full Colour,"...
Page 133 ■ Grayscale The Grayscale mode always scans in grayscale regardless of whether the original is in colour or black-and-white. ■ Black-and-White The Black-and-White mode always scans in black-and-white regardless of whether the original is in colour or black-and-white. Place your originals ➞ specify the destination ➞ press the Scan Settings drop-down list ➞...
Page 134 IMPORTANT • If [PDF (Trace)] or [PDF (Compact)] is selected as the file format, the colour mode is automatically changed to [Auto-Color Select (Full Color/Grayscale)] even if you set the colour mode to [Auto-Color Select (Full Color/Black-and-White)]. If you want to send the document in the Automatic Colour Selection (Full Colour/Black-and-White) mode, change the file format to anything other than [PDF (Trace)] or [PDF (Compact)].
Page 135: Special Scanning Features
Special Scanning Features CHAPTER This chapter describes the special scanning features. What are Special Features? ............4-2 2-Page Separation .
Page 136: What Are Special Features
What are Special Features? Special features, such as the Frame Erase and Job Build modes, are modes for performing various kinds of editing according to your needs, when sending a document. IMPORTANT Depending on the mode, some combinations of modes will not be available. See the corresponding section on each mode for detailed information.
Page 137 Select the desired mode from the Special Features screen. Set the desired mode. For more information on setting each mode, see the corresponding section. To set other modes at the same time, repeat steps 4 and 5. Press If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞...
Page 138: Page Separation
2-Page Separation This mode enables you to scan facing pages in a book or bound original and record then onto separate pages. IMPORTANT • The 2-Page Separation mode cannot be used with the Document Size Select (A3+, Other Size, and Long Strip Original), 2-Sided Original, Different Size Originals, or Binding Erase mode.
Page 139: Frame Erase
Frame Erase This mode enables you to erase shadows and lines that appear when scanning various types of originals. The following three Frame Erase modes are available. IMPORTANT • Combinations of the three Frame Erase modes cannot be set. If you select one of these modes, the previously set mode is cancelled.
Page 140: Original Frame Erase
Original Frame Erase IMPORTANT The Original Frame Erase mode cannot be used with the Document Size Select (A3+, Auto, Other Size, and Long Strip Original) or Different Size Originals mode. Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞...
Page 141 Press [-] or [+] to set the frame erase width. ● If you want to set the same width for all four borders: ❑ Press [-] or [+] to set the frame erase width ➞ press [Next]. ● If you want to set the top, left, right, and bottom widths independently: ❑...
Page 142: Book Frame Erase
Book Frame Erase IMPORTANT The Book Frame Erase mode cannot be used with the Document Size Select (A3+, Auto, Other Size, and Long Strip Original) or Different Size Originals mode. Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞...
Page 143 Press [-] or [+] to set the frame erase widths. ● If you want to set the same width for all four borders: ❑ Press [Center] and [Sides] ➞ press [-] or [+] to set their respective frame erase widths ➞ press [Next].
Page 144: Binding Erase
Binding Erase IMPORTANT • The Binding Erase mode cannot be used with the Document Size Select (A3+, Other Size, and Long Strip Original) or 2-Page Separation mode. • Do not place originals with binding holes into the feeder, as this may damage the originals. •...
Page 145: Job Build
Job Build This mode enables you to scan originals that are too many to be placed at once, by dividing them into multiple batches. You can use both the feeder and the platen glass for scanning. The originals are sent as one document after all of the batches have been scanned. IMPORTANT •...
Page 146 Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞ [Option] ➞ [Special Features] ➞ [Job Build]. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Press [Done] ➞ [OK]. Press NOTE To cancel scanning, press [Cancel] or When scanning is complete, place your next batch of originals ➞...
Page 147 ● If the original is two-sided: ❑ Press [2-Sided Original]. ❑ Select the type of two-sided original ➞ press [OK]. Details of each item are shown below. [Book Type]: The front and back sides of the original have the same top-bottom orientation.
Page 148: Adjusting The Contrast (Sharpness)
Adjusting the Contrast (Sharpness) This mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, use [High] as the setting. To scan originals containing printed images or other halftones with a softer contrast, use [Low] as the setting. ■...
Page 149: Image Quality Adjustment
Image Quality Adjustment You can adjust the scan exposure to erase the background colour of the original, or prevent the original image on the reverse side of thin originals from appearing on the scanned pages. IMPORTANT • Press [A] (Auto) if you want to set the machine to automatically adjust the scan exposure (see "Automatic Exposure Adjustment,"...
Page 150: Remove Background
Remove Background This mode enables you to scan by erasing the background colour of the original. This mode is especially useful for scanning originals, such as catalogues and paper, that have turned yellow from age. NOTE This mode is available only if the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated.
Page 151: Prevent Bleeding
Prevent Bleeding This mode enables you to prevent the original image on the reverse side of thin originals from appearing on the scanned pages. Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞ [Option] ➞ [Special Features] ➞ [Image Qual.
Page 152: User Preset Keys
User Preset Keys You can set any possible combination of scan settings and store them in a user preset key in memory. The user preset keys are available for the user to set and store, and can be assigned names for increased convenience. This feature is useful for storing frequently used scan settings.
Page 153: Storing Scan Settings
Storing Scan Settings Press the Scan Settings drop-down list ➞ press [Option] ➞ specify the scan settings that you want to store. Press [Store/Erase]. Select a user preset key for storing the scan settings ➞ press [Store]. User Preset Keys 4-19 User Preset Keys...
Page 154 The table below describes the colour selection modes and resolutions that can be stored in, and the icons displayed when colour modes are stored. Icon Colour Mode Resolution 100 x 100 dpi, 150 x 150 dpi, Automatic Colour Selection 200 x 100 dpi, 200 x 200 dpi 200 x 400 dpi, 300 x 300 dpi, Automatic Colour Selection 400 x 400 dpi, 600 x 600 dpi...
Page 155: Naming A User Preset Key
Naming a User Preset Key Press the Scan Settings drop-down list ➞ [Option] ➞ [Store/Erase]. If necessary, see the screen shots in step 1 and step 2 of "Storing Scan Settings," on p. 4-19. Select a user preset key to name ➞ press [Register Name]. User Preset Keys NOTE •...
Page 156: Erasing Scan Settings
Erasing Scan Settings Press the Scan Settings drop-down list ➞ press [Option] ➞ [Store/ Erase]. If necessary, see the screen shots in step 1 and step 2 of "Storing Scan Settings," on p. 4-19. Select the user preset key with the scan settings that you want to erase ➞...
Page 157 Sending Documents CHAPTER This chapter describes the fundamental procedures for sending documents, how to configure send settings, and other useful features. Sending Methods ..............5-2 Sending a Fax.
Page 158: Sending Methods
Sending Methods You can enter the document's name, subject line, message body text, and replay-to address for document to be sent. Documents can be sent without changing any of the send settings, or you can configure them to suit your needs. When you send a document, you can also send it at a preset time.
Page 159: Sending A Fax
Sending a Fax You can scan originals and send them as faxes. This section describes the procedure for specifying a sender's name. NOTE This mode is available only if the optional Super G3 FAX Board is installed. ■ Memory Sending All of the originals to be sent are first scanned and read into memory, then sent.
Page 160 Place your originals ➞ specify the fax destination ➞ press [Send Settings]. Specify each setting ➞ press [Done]. [Sender's Names (TTI)]: Press [Sender's Names (TTI)] ➞ select sender's name ➞ press [OK]. The name registered under <00> is selected by default. [Direct]: You can select either the Direct Sending or Manual Sending mode by pressing [Direct].
Page 161: Sending An E-Mail Message
Press If you are using Direct Sending mode, it is automatically set to 'Off' after the transmission is complete. Sending an E-Mail Message You can scan a document and send it as an attached file in an e-mail message. You can add the document's name, a subject line, message body text, and reply-to address.
Page 162 Place your originals ➞ specify the e-mail address ➞ press [File Format]. Select a file format. NOTE For instructions on setting the file format, see "Setting the File Format," on p. 5-26. Press [Send Settings] ➞ specify each setting ➞ press [Done]. [Send Doc.
Page 163 [DocName OCR]: When [PDF (OCR)] is set as the file format, set [DocName OCR] to 'On' to automatically extract the first text block in the document for use as its filename. You can set the number of characters that are extracted for [DocName OCR] in <Num. of Char. for Doc. Name Setting> in PDF (OCR) Settings in TX Settings under <Common Settings>...
Page 164 NOTE • When you are sending documents, each page is sent as a separate image attached to an e-mail message, and the extension of the document matches the file format that you select for sending. The file name prefix of the image attached to the e-mail message is assigned as follows: - If you set the document's name: The file name prefix is generated by the document's name and three digits that signify the page number of the image.
Page 165: Sending An I-Fax
Sending an I-Fax You can scan a document and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes via the Internet. You can add the document's name, a subject line, message body text, and reply-to address.
Page 166 Specify each setting ➞ press [Done]. [Send Doc. Name]: Press [Send Doc. Name] ➞ enter a document name ➞ press [OK]. [Subject]: Press [Subject] ➞ enter a subject of your I-fax ➞ press [OK]. [Message]: Press [Message] ➞ enter a message body text ➞ press [OK]. [Reply-to]: Press [Reply-to] ➞...
Page 167 NOTE • When you are sending documents, each page is sent as a separate TIFF image attached to the I-fax. The file name prefix of the image attached to the I-fax is assigned as follows: - If you set the document's name: The file name prefix is generated by the document's name and three digits that signify the page number of the image.
Page 168: Sending A Job To A File Server
Sending a Job to a File Server You can send a job to any computer that acts as a file server on the network. The following procedure explains how to specify the document's name and the file format of the image you are sending.
Page 169 Press [Send Settings] ➞ specify a send document name ➞ press [Done]. [Send Doc. Name]: Press [Send Doc. Name] ➞ enter the document name ➞ press [OK]. [DocName OCR]: When [PDF (OCR)] is set as the file format, set [DocName OCR] to 'On' to automatically extract the first text in the document for use as its filename.
Page 170 NOTE • When you are sending documents, each page is sent as a separate image and stored in a file server. The extension of the document matches the file format that you select for sending. The file name prefix of the image attached to the document you are sending is assigned as follows: - If you set the document's name and Divide into Pages is turned on: The file name prefix is generated by the document's name, the year, month, day, hour, minute,...
Page 171: Sending A Job To A User Inbox
Sending a Job to a User Inbox You can scan a document and store it in a User Inbox. If you include a User Inbox as one of the destinations to which you are sending your document, the document is stored in the selected User Inbox for later use.
Page 172 Place your originals ➞ specify the desired User Inbox ➞ press [Send Settings]. Specify a send document name ➞ press [Done]. [Send Doc. Name]: Press [Send Doc. Name] ➞ enter a document name ➞ press [OK]. Press 5-16 Sending Methods...
Page 173: Delaying A Send Job
Delaying a Send Job The Delayed Send mode enables you to store a send job in memory, and have it sent at a later time. NOTE • You can reserve up to 120 jobs (including 64 fax jobs) for delayed sending. However, the actual number of jobs that can be reserved may be less than 120, depending on the following conditions: - If multiple documents are being sent at the same time - If large document files are being sent...
Page 174 Place your originals ➞ specify the destination ➞ press [Send Settings]. Press [Delayed Send]. Enter the send time using (numeric keys). Enter all four digits of the time (including zeros), using 24-hour notation. ➞ Examples: 7:05 a.m. 0705 ➞ 11:18 p.m. 2318 If you set a time earlier than the current time, the document will be sent at that time on the next day.
Page 175: Job Done Notice
Press NOTE • To cancel the currently set Delayed Send settings, press [Send Settings] ➞ ➞ [Delayed Send] [Cancel]. • You can only cancel delayed send jobs from the System Monitor screen. (See "Using the System Monitor Screen," on p. 1-39.) Job Done Notice You can send a job done notice to a specified e-mail address to notify you when a send job is complete.
Page 176 Select the destination where the job done notice is to be sent ➞ press [OK]. If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] ➞...
Page 177: Previewing Originals
Previewing Originals This mode enables you to previewthe scanned data of your originals and to check the page count before sending your document. You can verify the scanned data of your originals on the Preview screen. IMPORTANT The Preview mode cannot be used when sending a fax document with the Direct Sending or Manual Sending mode.
Page 178 Press NOTE If the Preview key is not lit, the Preview display setting is turned off, and the Preview screen is not displayed. In this case, the scanned data is sent to the specified destination when scanning is complete. Press [ ] or [ ] to specify the page that you want to verify. Select whether to erase the page.
Page 179: Stamping Originals
Press [Start]. Press [Yes]. Verify the images ➞ press [Start Send]. You can press [ ] (reduce) or [ ] (enlarge) to zoom in or out. You can press [ ], [ ], [▼], or [▲] to specify the area to display when you zoom in or out on the page.
Page 180 NOTE Stamping Originals can be set only if the optional Color Image Reader-F1 is attached. Place your originals in the feeder ➞ specify the destination ➞ press [Send Settings]. NOTE You can also set the Stamp mode by pressing [Stamp] in Edit Standard Send Settings in TX Settings under <Common Settings>...
Page 181: Setting The File Format To Send A Document In
Setting the File Format to Send a Document in You can select TIFF, JPEG or PDF as the file format to send a document in. If you select PDF as the file format, you can also specify the Trace and Smooth, Compact, OCR (Text Searchable), Encrypt, and/or Add Digital Signatures modes.
Page 182: Setting The File Format
Setting the File Format You can send a scanned document to a file server or as an e-mail attachment. The following procedure explains how to set the file format of the sent document. Place your originals and specify the destination ➞ press [File Format]. Select a file format.
Page 183 [File Formats]: [TIFF/PDF Auto Select]: Sends the file in either the TIFF (Black-and-White) or PDF (Grayscale/Colour) format. If you select this file format, [TIFF/PDF] is displayed on the Send Basic Features screen. [TIFF/JPEG Auto Select]: Sends images in either the TIFF (Black-and-White) or JPEG (Grayscale/Colour) format.
Page 184 ● If you select [PDF] or [TIFF] as the file format: ❑ Specify whether to divide your documents into separate pages ➞ press [OK]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights.
Page 185: Sending A Traced And Smoothed Pdf
Press Sending a Traced and Smoothed PDF This mode enables you to convert the text and line drawings of a scanned image to scalable outline data. The extracted outline data can be used in Adobe Illustrator. The smoothing process can also be applied to the text of the outline data, so it has less of a jagged edge when seen on a PC monitor or in print.
Page 186 Place your originals and specify the destination ➞ press [File Format]. If necessary, see the screen shot in step 1 of "Setting the File Format," on p. 5-26. Press [Trace & Smooth]. Specify whether to divide your documents into separate pages ➞ press [OK].
Page 187 IMPORTANT • If [Trace & Smooth] is selected for the PDF file format, the resolution is automatically changed to [300x300 dpi]. If the colour mode is set to [Auto-Color Select (Full Color/Black-and-White)] or [Black and White], the colour mode is automatically changed to [Auto-Color Select (Full Color/ Grayscale)] or [Grayscale], respectively.
Page 188: Sending A Compact Pdf
Sending a Compact PDF This mode enables you to send files containing text originals or text/photo originals using a high compression ratio. The Auto-Color Select (Full Color/Black-and-White) and Black-and-White colour modes cannot be used together when [Compact] is selected. If you select [Compact] as the PDF file format, it is recommended that you set the original type setting to either 'Text/Photo' or 'Text', depending on the image type.
Page 189 Specify whether to divide your documents into separate pages ➞ press [OK]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.
Page 190: Sending A Searchable Pdf
Sending a Searchable PDF This mode enables you to perform OCR (optical character recognition) to extract data that can be recognized as text from the scanned image, and add it as a transparent layer of text to create a PDF file that is searchable. IMPORTANT PDF (OCR) and Long Strip Original (432 mm or more) cannot be set at the same time.
Page 191: Encrypting Pdf Files
IMPORTANT Even if [PDF (OCR)] is selected as the file format, text may not be detected correctly, depending on the background colour, style and size of the characters in the image. NOTE • To view a PDF file or to search a text in a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required.
Page 192 Place your originals ➞ specify the destination ➞ press [File Format]. If necessary, see the screen shots in step 1 of "Setting the File Format," on p. 5-26. Press [Encrypt]. Specify each setting ➞ press [OK]. <Encryption Level>: Press the Encryption Level drop-down list ➞ select [Low (40-bit RC4)] or [High (128-bit RC4)]. Adobe Acrobat 5.0 or later is required for opening PDF files whose encryption level is set to [High (128-bit RC4)].
Page 193 [Password to Open a Doc.]: Press [Password to Open a Doc.] ➞ enter the password ➞ press [OK]. Re-enter the password for confirmation on the Confirm screen ➞ press [OK]. [Password Required to Change Permiss.]: Select [Password Required to Change Permiss.] to set a password for printing or editing the received PDF file.
Page 194 <Allow Changes>: If [High (128-bit RC4) is selected as the encryption level Press the Allow Changes drop-down list ➞ select whether to allow changing of the received PDF files. You can select this setting only if [Password Required to Change Permiss.] is set to 'On'.
Page 195 [Enable Accessibility, Copy, Extraction of Images]: You can select this setting only if [Password Required to Change Permiss.] is set to 'On'. If [Low (40-bit RC4)] is selected, you can select this setting. Select this key to allow copying of images and page extraction.
Page 196: Adding A Digital Signature To A Pdf
Press [Done]. Press NOTE • If fax, I-fax, or User Inbox destinations are specified, the message telling you the send job is ➞ cancelled appears. Press [OK] check the destinations. • To cancel the settings, press [File Format] ➞ ➞ [Encrypt PDF] [Cancel].
Page 197: Adding A Device Signature
NOTE • If you select to add both a device signature and user signature, the device signature is added before the user signature. • If the recipient verifies a PDF that has had both a device signature and user signature added to it using Adobe Reader/Adobe Acrobat, only the user signature can be verified.
Page 198 Press [Add Digital Signatures]. Press [Device Signature] ➞ [OK] ➞ [OK]. Press 5-42 Setting the File Format to Send a Document in...
Page 199: Adding A User Signature
Adding a User Signature You can add a user signature using information about the user currently logged in to the machine using a login service and the user signature certificate and private key inside the machine. IMPORTANT You cannot forward a received fax/I-fax document with a user signature from the machine. NOTE •...
Page 200 Press [User Signature]➞ [OK] ➞ [OK]. Press 5-44 Setting the File Format to Send a Document in...
Page 201: Job Recall
Job Recall You can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents. IMPORTANT • The machine considers any one of the following operations a send job: - When settings, such as the destination, scan settings, and send settings, are specified, and the control panel power switch, , or is pressed...
Page 202 Select [1 Before], [2 Before], or [3 Before] ➞ confirm the settings ➞ press [OK]. NOTE • You can change the settings in a recalled send job. • If there are multiple destinations stored in Recall memory, the order of the destinations shown in the list may not correspond to the order in which they were set.
Page 203 Receiving Documents CHAPTER This chapter describes the basic reception features. You can receive document transmissions automatically, forward received documents to a specified destination, or print a received document from memory. Receiving Print, Fax, and I-Fax Documents ..........6-2 Receiving Documents.
Page 204: Receiving Print, Fax, And I-Fax Documents
Receiving Print, Fax, and I-Fax Documents ■ Receiving Print Jobs The machine receives and prints print jobs sent from a computer. ■ Receiving I-Fax Documents The I-fax function is similar to e-mail. However, instead of sending and receiving messages over the Internet, I-fax enables you to send and receive scanned document images via the Internet.
Page 205: Receiving Documents
Receiving Documents When documents are being received, the Processing/Data indicator on the control panel flashes a green light. NOTE During reception, the transaction number and information related to the sender are displayed on the touch panel display. When document reception is complete, the Processing/Data indicator on the control panel maintains a steady green light.
Page 206 NOTE • The Processing/Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode. • The Error indicator flashes a red light when either the amount of available memory is low or paper needs to be loaded into a paper drawer. The document is printed.
Page 207: Processing Received Documents
Processing Received Documents When the Machine receives I-fax/Fax documents, they are processed as shown below: Sender Default settings or normal operating I-fax Conditional operation Documents Documents Divided Without Settings Reception I-fax Password Documents Does Not Match/ With Settings No Subaddress/ Password Set Matches Reception...
Page 208 *1 Received I-fax documents can be forwarded if the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated. *2 Received fax documents can be forwarded if the optional Super G3 FAX Board is installed. *3 If the subaddress and password attached to the received document match the information registered in Forwarding Settings in System Settings (from the Additional Functions screen), the documents are forwarded to their forwarding destinations regardless of the reception password setting.
Page 209: Setting The Memory Lock Mode
Setting the Memory Lock Mode You can set to store the received fax/I-fax documents in the Memory RX Inbox without printing them. After verifying the documents on the Memory RX Inbox screen, you can print or send them whenever necessary. If you set Use Fax Memory Lock or Use I-Fax Memory Lock mode to 'On', you can turn Fax Memory Lock or I-Fax Memory Lock for documents sent to the Memory RX Inbox 'On' or 'Off' as necessary.
Page 210: Erasing Received Documents
Erasing Received Documents You can erase any received document stored in the Memory RX Inbox or the Confidential Fax Inboxes. If the memory is full, the machine cannot receive any more documents. It is recommended that you erase unnecessary documents as often as possible. NOTE Additional documents cannot be stored in the Memory RX Inbox or the Confidential Fax Inbox under the following conditions.
Page 211 Select the desired inbox and the document that you want to erase ➞ press [Erase]. In the example above, Memory RX Inbox is specified. Memory RX Inbox contains only one inbox. To erase multiple documents in the memory RX Inbox or a Confidential Fax Inbox, select and erase one document at a time.
Page 212: Available Paper Sizes
Available Paper Sizes When received documents are printed, they are printed from the paper drawer that has the same paper size as the received document. If paper of the correct size is not available, the machine automatically selects a different paper size in the following order. (If all the switches in Select Drawer in RX Setting under <Common Settings>...
Page 213: Special Fax Functions
Special Fax Functions CHAPTER This chapter describes special fax sending and receiving features. Sending with a Subaddress ............7-2 Special Dialing .
Page 214: Sending With A Subaddress
Sending with a Subaddress If the destination fax machine is compatible with ITU-T (International Telecommunications Union-Telecommunications Sector) standard subaddresses and passwords, you can send or receive documents with increased security by attaching a subaddress and a password to all of your fax transactions.
Page 215 Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number that you are dialing. If you insert a pause, the letter is displayed between the numbers, and the letter appears at the end of the number. When dialing an overseas number, insert a pause after the country code, and at the end of the telephone number.
Page 216 Press [Subaddress]. Press [Subaddress] or [Password] ➞ enter the subaddress and ➞ press [OK]. password using (numeric keys), , and If the recipient did not set a password for the target subaddress, you do not need to enter a password. Press [Space] to insert a space.
Page 217: Special Dialing
When calling an outside line from an extension, the outside line access number (such as 0) is normally dialed before the fax number of the destination. In the same manner, when the CLC5151/CLC4040/iR C4580i/iR C4080i is connected to an extension, the outside line access number needs to be entered before fax numbers.
Page 218 Place your originals ➞ press [New Address] ➞ [Fax]. Press [R] ➞ [Pause] ➞ enter a fax number. Example: Enter 516XXXXXXX as the fax number. Press [Pause] after entering the outside line access number ('R' in the above example) and before entering the fax number.
Page 219: Entering International Fax Numbers
Press [OK]. Entering International Fax Numbers Follow the procedure below to enter pauses with international fax numbers. Place your originals ➞ press [New Address] ➞ [Fax]. Enter the international fax number ➞ press [Pause]. Example: International Dialing Code: 010 Country code: 1 Area code: 516 Fax number: XXX-XXXX [Pause]: Enter the pause time equivalent in length to the time required for the dial tone to be...
Page 220 • Two or more pauses can be entered consecutively. • The location of a pause and the actual pause time may differ depending on the telephone system. Contact your local authorized Canon dealer or your local telephone company for further details.
Page 221: Fax Information Services
Fax Information Services Many fax information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your machine is connected to a rotary pulse telephone line, follow the procedure below to temporarily set the machine for tone dialing. IMPORTANT Make sure that you hear the dial tone before entering the fax number.
Page 222 IMPORTANT If the optional Card Reader-D1 is attached, the line will be disconnected if you press [On-hook], and then remove the control card while the line is engaged. ● If you press [One-touch Buttons]: ❑ Select the desired one-touch button ➞ press [OK]. One-touch buttons are assigned a three digit number.
Page 223 Checking/Changing the Send/ Receive Status CHAPTER This chapter describes how you can check/change the status of send and receive jobs. Checking/Changing the Status of Send Jobs ..........8-2 Checking Send Job Details.
Page 224: Checking/Changing The Status Of Send Jobs
Checking/Changing the Status of Send Jobs This section describes how to check/change the status of send jobs. For more information, see Chapter 5, "Checking Job and Device Status," in the Reference Guide. NOTE • If the optional iR Security Kit is activated and Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Log] is not displayed on the System Monitor screen.
Page 225 Press [Send] ➞ [Status] or [Log]. Select a job whose detailed information you want to check ➞ press [Details]. IMPORTANT You cannot check the status of fax jobs sent with the Direct Sending or Manual Sending mode, or sent from computers via the fax driver because the statuses of those jobs are not displayed. To check their statuses, see the Send Job Status screen for Fax.
Page 226 NOTE • If Erase Failed TX in TX Settings under <Common Settings> in Communications Settings (from the Additional Functions screen) is set to 'Off' when multiple destinations are selected for a send job, <Finished.> is displayed for those destinations to which the job was sent successfully, and <Error>...
Page 227: Changing The Destination
Changing the Destination You can change the destination of a send job from the System Monitor screen. IMPORTANT • You can only change the destination for send jobs that have been cancelled due to a transmission error or jobs that have been set with the Delayed Send mode and are still waiting in the send queue. •...
Page 228 Press [System Monitor]. If necessary, see the screen shot in step 1 of "Checking Send Job Details," on p. 8-2. Press [Send] ➞ [Status]. Select the job whose destination you want to change ➞ press [Details]. Select the destination that you want to change. ●...
Page 229: Resending A Job
Change the destination. The types of destinations and the settings that you can change are: • If the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated: - E-mail: E-mail Address - I-Fax: I-Fax Address, Mode, Send Via Server (On/Off) - File: Host Name, File Path, User, Password •...
Page 230: Printing The Send Job Status/Log
Select the destination to resend the job to. ● If there is only one destination: ❑ Press [Resend]. ● If there are multiple destinations for the same sending method: ❑ Press [Broadcast List]. ❑ Select the destination to resend the job to ➞ press [Resend]. NOTE The job is placed in the send queue if there is another job being sent or waiting to be processed.
Page 231 NOTE • The icons that are displayed on the left side of the list are explained below: : A job for which an Activity Report has already been printed : A job for which an Activity Report has not yet been printed •...
Page 232: Checking/Changing The Status Of Fax Jobs
Checking/Changing the Status of Fax Jobs This section describes how to check/change the status of fax jobs. For more information, see Chapter 5, "Checking Job and Device Status," in the Reference Guide. NOTE • If the optional iR Security Kit is activated and Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Log] is not displayed on the System Monitor screen.
Page 233: Printing The Fax Activity Report
Press [Fax] ➞ [Send Job Status], [Received Job Status], or [Log]. ● If you select [Send Job Status]: ❑ Select the job whose detailed information you want to check ➞ press [Details]. ● If you select [Received Job Status]: ❑ Press [Details].
Page 234 Press [Fax] ➞ [Log]. Press [Print List]. NOTE • The icons that are displayed on the left side of the list are explained below: : A job for which a Fax Activity Report has already been printed : A job for which a Fax Activity Report has not yet been printed •...
Page 235: Checking/Changing The Status Of Receive And Forwarded Jobs
Checking/Changing the Status of Receive and Forwarded Jobs You can check the details of received documents stored in memory, as well as the status of forwarded jobs and receive jobs. NOTE • If the optional iR Security Kit is activated and Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', <Activity Report (RX)>, [Details], and [Print List] on the Receive screen are not displayed on the System Monitor screen.
Page 236: Printing The Receive Job Log
Check the details of the selected job. Printing the Receive Job Log You can print the receive job log (Activity Report (RX)). Press [System Monitor]. If necessary, see the screen shot in step 1 of "Checking Send Job Details," on p. 8-2. Press [Receive] ➞...
Page 237: Checking The Arrival Of A Receive Job
Checking the Arrival of a Receive Job The machine regularly checks for the arrival of an I-fax. However, you can check for the arrival of an I-fax at any time by performing the procedure below. NOTE This mode is available only if the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated.
Page 238: Checking The Status Of Jobs That Have Been Forwarded
Checking the Status of Jobs That Have Been Forwarded You can check the details of jobs that have been forwarded, depending on the forwarding settings. Press [System Monitor]. If necessary, see the screen shot in step 1 of "Checking Send Job Details," on p. 8-2. Press [Receive] ➞...
Page 239: Customizing Communications Settings
Customizing Communications Settings CHAPTER This chapter describes how to store and change the default settings of the Send/Receive function to suit your needs. What are Additional Functions? ............9-2 Communications Settings Table .
Page 240: What Are Additional Functions
What are Additional Functions? Additional Functions enable you to customize the machine's various settings. NOTE Settings specified from the Additional Functions screen are not changed when you press Press The Additional Functions screen is displayed. Select an Additional Functions setting. If you select [System Settings] and the System Manager ID and System Password have been set, press [System Settings] ➞...
Page 241 Press a mode key to specify its settings. For more information on the settings you can specify by pressing the keys on the Additional Functions screen, see "Communications Settings Table," on p. 9-5, "Address Book Settings Table," on p. 10-2, "System Settings Table," on p. 11-2, and "Report Settings Table," on p. 12-2. NOTE Some screens are divided into several screens, press [ ] or [...
Page 242 Specify the desired mode ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. What are Additional Functions?
Page 243: Communications Settings Table
Communications Settings Table The following items can be stored or set in Communications Settings from the Additional Functions screen. ■ Common Settings Applicable Item Settings Delivered Page TX Settings Sender's Names (TTI) 01 to 99: Register/Edit, Erase p. 1-19 Unit Name 24 characters maximum p.
Page 244 Applicable Item Settings Delivered Page Image Level in Text/Photo Mode or Photo Mode: Data Size Priority, Normal , Image Priority p. 9-19 Image Level for PDF (Compct) Image Level in Text Mode: Data Size Priority, Normal , Image Priority Smart Scan: On , Off Number of Characters for Document Name PDF (OCR) Settings...
Page 245 Applicable Item Settings Delivered Page Use Chunked Encoding with , Off p. 9-30 WebDAV Sending Gamma Value for YCbCr Send Gamma 1.0, Gamma 1.4, p. 9-31 Jobs Gamma 1.8 , Gamma 2.2 Initialize TX Settings Initialize p. 9-32 RX Settings 2-Sided Print On, Off p.
Page 246 ■ Fax Settings Applicable Item Settings Delivered Page User Settings Unit Telephone # 20 digits maximum p. 1-18 Tel Line Type Pulse, Tone p. 1-15 Alarm Volume: 0 to 8; 4 Volume Control p. 9-41 Monitor Volume: 0 to 8; 4 TX Settings ECM TX p.
Page 247: Automatic Document Deletion
Automatic Document Deletion If transmission of a document has failed, this mode automatically erases that document from memory. ➞ [Communications Settings] ➞ [TX Settings] under Press <Common Settings> ➞ [Erase Failed TX]. Select [On] or [Off] ➞ press [OK]. Details of each item are shown below. [On]: Erases jobs after sending, whether the transmission ends successfully or with an error.
Page 248: Data Compression Ratio For Colour Send Jobs
Data Compression Ratio for Colour Send Jobs You can set the compression ratio for colour scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images.
Page 249: Handling Documents That Fail To Be Forwarded
Handling Documents That Fail to Be Forwarded You can set how the machine handles the documents that fail to be forwarded. NOTE If Erase Failed TX in TX Settings under <Common Settings> in Communications Settings (from the Additional Functions screen) is set to 'Off', the status of any job with a forwarding error will be saved on the System Monitor screen.
Page 250: Number Of Retry Attempts
Number of Retry Attempts Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select '0' to turn the Retry Times mode 'Off'.
Page 251: Standard Send Settings
Standard Send Settings This mode enables you to change the standard settings for the Send function, including the scan mode and file format. (See "Selecting a Scan Mode," on p. 3-2, and "Sending Methods," on p. 5-2.) NOTE • If the optional Super G3 FAX Board is installed and you are sending documents by fax, the file format set here is disabled.
Page 252 [Scanning Mode]: Press the Scanning Mode drop-down list ➞ select a scan mode. You can also select a scan mode that you have already stored. (See "User Preset Keys," on p. 4-18.) [Stamp]: Press [Stamp]. To cancel this setting, press [Stamp] again. [File Formats]: Press [File Format] ➞...
Page 253: Favorites Buttons
Favorites Buttons You can set any possible combination of send settings and register them in a favorites button in memory. There are 18 favorites buttons and they can be assigned names for increased convenience. This feature is useful for registering frequently used send settings. NOTE •...
Page 254: Naming A Favorites Button
NOTE Keys that already have settings stored in them are displayed with a coloured triangle ( ) in the lower right corner of the key. Press [Store]. NOTE • If you select a key that already has settings stored in it, the settings are displayed. •...
Page 255: Erasing A Favorites Button
Press [Name]. NOTE • If you select a key that already has settings stored in it, the settings are displayed. • You can also name keys with no settings stored in them. Enter a name ➞ press [OK]. NOTE If you press [OK] without entering any characters, the key name reverts to its current name (default M1 to M18).
Page 256 IMPORTANT Make sure to check the settings first before erasing them. NOTE • Keys that already have settings stored in them are displayed with a coloured triangle ( ) in the lower right corner of the key. • If you select a key that already has settings stored in it, the settings are displayed. Press [Yes].
Page 257: Pdf Compression Priority
PDF Compression Priority If [PDF (Trace)] or [PDF (Compact)] is selected as the file format, you can set the image quality level of the document. NOTE • This mode is available only if both the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) and the optional Universal Send PDF Advanced Feature Set (standard-equipped for the iR C4580i/iR C4080i) are activated.
Page 258 Details of each item are shown below. [Data Size Priority]: The data size is small, but the image quality is low. [Normal]: The data size and image quality are between the Data Size Priority and Image Priority settings. [Image Priority]: The data size is large, but the image quality is high.
Page 259: Pdf (Ocr) Mode
PDF (OCR) Mode This mode enables you to perform OCR (optical character recognition) on a scanned original to create a PDF with searchable text. You can set the Smart Scan mode and the Document Name OCR mode. Smart Scan is a mode which automatically detects the orientation of the characters on the original when sending it.
Page 260 Specify each setting ➞ press [OK]. <Smart Scan>: [On]: The orientation of the original is detected, and the document is automatically rotated before sending. [Off]: The orientation of the original is not detected, and the document is sent as is. <Number of Characters for Document Name Setting>: Press [-] or [+] to set the number of characters.
Page 261: Confirming The Device Signature Certificate
Confirming the Device Signature Certificate You can confirm the certificate and key pair required for adding a device signature to PDF files. IMPORTANT You cannot press [Check Device Signature Certificate] if the certificate and key pair for adding a device signature have not been generated.
Page 262: Checking A User Signature Certificate
Checking a User Signature Certificate You can confirm the certificate and key pair required for adding a user signature to PDF files. IMPORTANT You cannot press [Check User Signature Certificate] if the certificate and key pair for adding a user signature have not been installed.
Page 263: Initial Send Screen Display
Initial Send Screen Display This mode enables you to set whether [Favorites], [One-touch], or [New Address] tabs will be displayed on the initial Send Basic Features screen when the power is turned ON, or the Auto Clear mode is activated. You can also switch the screen to the Send Basic Features screen, which displays enlarged Favorites Buttons.
Page 264: Printing The Tx Terminal Id
Printing the TX Terminal ID The TX Terminal ID setting enables you to specify whether the Terminal ID information is printed at the top of every document that you send via fax or I-fax. Information such as your fax number, name, and I-fax address is printed, enabling the recipient to know who sent the document.
Page 265 Terminal ID information. Example: If you set TX Terminal ID and Display Destination Name to 'On', the Terminal ID information is printed on the recipient's paper as follows: Outside 14/02/2006 15:00 IFAX john@example.com CANON SALES Atlanta office Original Area Destination Name Inside...
Page 266 ● If you select [On] (The optional Super G3 FAX Board is installed): ❑ Specify each setting ➞ press [OK]. <Printing Position>: [Inside]: The Terminal ID information is printed inside the image area on the recipient's paper. [Outside]: The Terminal ID information is printed outside the image area on the recipient's paper.
Page 267 "TEL" is printed before the telephone number. Example: If you set TX Terminal ID and Display Destination Name to 'On', the Terminal ID information is printed on the recipient's paper as follows: Outside 14/02/2006 CANON SALES Atlanta office Original Area Destination Name FAX/TEL...
Page 268: Dividing Data Into Chunks When Sending With Webdav
Dividing Data Into Chunks When Sending With WebDAV Chunked encoding is a function for sending a file with an unknown size by dividing it into chunks of a known length. It enables the sending time to be reduced because it is not necessary to calculate the size of the file before sending it.
Page 269: Gamma Value For Ycbcr Send Jobs
Gamma Value for YCbCr Send Jobs If you are sending to an e-mail or file server destination, you can specify the gamma value used when converting scanned RGB image data to YCbCr. By setting a gamma value corresponding to the gamma value at the receiving end, sent image data can be printed with the appropriate image quality at the receiving end.
Page 270: Initializing Tx Settings
Initializing TX Settings You can restore almost all of the TX settings to their default settings. IMPORTANT You cannot initialize the Sender's Names (TTI), Unit Name, Handle Documents with Forwarding Errors, and TX Terminal ID settings. NOTE If you initialize the TX Settings, the settings stored in the favorites buttons are also initialized. ➞...
Page 271: 2-Sided Printing
2-Sided Printing You can print received documents on both sides of the paper you select. This enables you to save paper. ➞ [Communications Settings] ➞ [RX Settings] under Press <Common Settings> ➞ [2-Sided Print]. Select [On] or [Off] ➞ press [OK]. 9-33 2-Sided Printing...
Page 272: Paper Drawer Selection
Paper Drawer Selection You can set how the machine prints documents when there is no paper matching the size of the received document. There are four printing methods (Switches A, B, C, and D): • Switch A: The image is printed over two sheets of paper that have the same combined size as the received document.
Page 273 • Switch C: The image is reduced and printed on paper that differs in width from the received document. Received Data (Original) Output • Switch D: The image is printed on paper that is larger in size than the received document. Received Data (Original) Output NOTE...
Page 274: Reducing A Received Document
Reducing a Received Document You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. ➞ [Communications Settings] ➞ [RX Settings] under Press <Common Settings> ➞ [Receive Reduction]. Select [On] or [Off].
Page 275 ● If you select [On]: ❑ Specify each setting ➞ press [OK]. <RX Reduction>: [Auto]: The image is automatically reduced by a suitable reduction ratio that can range from the value set for <Reduce %> up to 100% of the received document size.
Page 276: Printing Footer Information On A Received Document
Printing Footer Information on a Received Document You can set whether the machine prints the date, day, and time received, transaction number, and page number at the bottom of the received document. 14/02/2006 11:20 JOB NO. 5010 Page Number Transaction Number Time Received Day Received Date Received...
Page 277: On 1 Log
2 On 1 Log This mode enables you to print two received documents of the same paper size onto a single sheet of paper. The 2 On 1 Log mode is available only under the following conditions: • The same paper drawer must be selected for printing two consecutive pages of the received document.
Page 278: Gamma Value For Ycbcr Received Jobs
Gamma Value for YCbCr Received Jobs You can set the gamma value to use when receiving documents. This enables you to print received documents with the appropriate image quality. NOTE • This mode is available only if the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated.
Page 279: Adjusting The Alarm And Monitor Volume
Adjusting the Alarm and Monitor Volume You can set the volume for the alarm and monitor tones that this machine sounds during a fax transmission. NOTE • This mode is available only if the optional Super G3 FAX Board is installed. •...
Page 280: Ecm Transmission
ECM Transmission ECM (Error Correction Mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax machine that supports ECM. If the other machine does not support ECM, this setting is ignored. If transmission speed appears to be extremely slow, you may be able to speed up transmission time by turning ECM 'Off'.
Page 281: Pause Time
Pause Time Some overseas dialing may be affected by the distance or complex routing of connections when dialing the international access code, country code, and the destination's telephone number all at once. In such cases, insert a pause after the international access code. When the machine dials the number, it will pause where the pause was inserted in the number.
Page 282: Auto Redial
Auto Redial Auto Redial enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto Redial can be turned 'On' or 'Off'. If you set Auto Redial to 'On', you can set how many times the machine redials, the redial interval, and whether the document should be resent due to an error.
Page 283 Select [On] or [Off]. ● If you select [On]: ❑ Press [Option] ➞ specify each setting ➞ press [OK] ➞ [OK]. <Redial Times>: Press [-] or [+] to set the number of redial times. <Redial Interval>: Press [-] or [+] to set the redial interval. <TX Error Resend>: [Error and 1st page]: Auto Redial takes place if a sending error occurs.
Page 284: Checking The Dial Tone Before Sending
Checking the Dial Tone before Sending You can set whether the machine checks for a dial tone before dialing when sending a fax. NOTE This mode is available only if the optional Super G3 FAX Board is installed. ➞ [Communications Settings] ➞ [TX Settings] under Press <Fax Settings>...
Page 285: Ecm Reception
ECM Reception You can receive incoming documents using ECM (Error Correction Mode). ECM is a mode which automatically corrects errors in an image while it is being received. IMPORTANT • If you want to communicate using ECM, it is necessary that ECM Reception be set in both the destination machine and this machine.
Page 286 9-48 ECM Reception...
Page 287: Storing/Editing Address Book Settings
Storing/Editing Address Book Settings CHAPTER This chapter describes how to register various addresses in the Address Book and how to edit and erase registered information. Address Book Settings Table ............10-2 About the Address Book .
Page 288: Address Book Settings Table
Address Book Settings Table The following items can be stored or set in Address Book Settings from the Additional Functions screen. Applicable Item Settings Delivered Page Register New Address Register Address Edit p. 10-5 Erase Register Address Book Name Register Name p.
Page 289: About The Address Book
About the Address Book The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into 10 subaddress books and one-touch buttons. You can store up to 1,800 destinations, including 1,600 destinations in the subaddress books, and 200 destinations in one-touch buttons.
Page 290 ■ E-mail You can store e-mail addresses. An e-mail address obtained by searching through the directory listings on a server on the network using LDAP can also be stored. ■ I-Fax You can store the I-fax address, the mode, and the destination conditions. An e-mail address obtained by searching through the directory listings on a server on the network using LDAP can also be stored as an I-fax address.
Page 291: Storing New Addresses
Storing New Addresses If you register a destination in the Address Book, you can save yourself the effort of entering the destination every time it is used. That destination can also be selected from the Address Book for use in any other customized setting. NOTE •...
Page 292: Fax Numbers
Fax Numbers NOTE This mode is available only if the optional Super G3 FAX Board is installed. ➞ [Address Book Settings] ➞ [Register Address]. Press Press [Register New Address]. Press [Fax]. 10-6 Storing New Addresses...
Page 293 Press [Name]. Enter a name for the recipient of the fax ➞ press [OK]. NOTE The first character that you enter for the name is used for sorting the destination list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen. Press the Address Book drop-down list ➞...
Page 294 Enter the recipient's fax number using (numeric keys), Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number that you are dialing. If you insert a pause, the letter is displayed between the numbers, and the letter ...
Page 295 ● If you press [Option]: ❑ Specify each setting ➞ press [OK]. [Subaddress] and [Password]: Press [Subaddress] ➞ enter the recipient's subaddress using (numeric keys), , and Press [Password] ➞ enter the recipient's password using (numeric keys), , and Press [Confirm] ➞ re-enter the recipient's password for confirmation ➞ press [OK]. Press [Space] to insert a space.
Page 296: E-Mail Addresses
IMPORTANT If you want to attach a subaddress to your send job, make sure that the recipient's fax machine supports ITU-T standard subaddresses. NOTE If Use Asterisks to Enter Access No./Passwords in System Settings (from the Additional Functions screen) is set to 'Off', the password you enter is not displayed as asterisks. (See Chapter 6, "System Manager Settings,"...
Page 297 Press [E-mail]. Press [Name]. Enter a name for the e-mail address ➞ press [OK]. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen. 10-11 Storing New Addresses...
Page 298 Press the Address Book drop-down list ➞ select one of the numbered subaddress books. Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The e-mail address that you enter will be stored in the subaddress book that you select here.
Page 299: I-Fax Addresses
Finish storing the address. ● If Access Number Management is set to 'On': ❑ Press [Next]. ❑ Press [Access Number]. ❑ Press [Access Number] ➞ enter the access number using (numeric keys). ❑ Press [Confirm] ➞ re-enter the access number for confirmation using (numeric keys) ➞...
Page 300 Press [I-Fax]. Press [Name]. Enter a name for the I-fax address ➞ press [OK]. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen. 10-14 Storing New Addresses...
Page 301 Press the Address Book drop-down list ➞ select one of the numbered subaddress books. Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The I-fax address that you enter will be stored in the subaddress book that you select here.
Page 302 Press [Standard Field 1] and [Standard Field 2] ➞ enter their respective standard fields ➞ press [OK]. Standard Field 1 and Standard Field 2 are settings required for using an Internet fax service. For details, contact your service provider. If you do not use an Internet fax service, this step is not necessary. NOTE After pressing [OK], the standard field that you entered appears as asterisks (********) on the I-fax settings screen.
Page 303 Press [Destination Conditions] ➞ select [On] or [Off] for <Receive Divided Data>. Details of each item are shown below. [On]: Select [On] if the destination machine has a function to combine divided data. If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E-mail/I-Fax Settings in Communications Settings in System Settings (from the Additional Functions screen), the data is divided into multiple parts before being sent.
Page 304 Specify the receiving conditions of the destination. ● If you want to send in black-and-white: ❑ Press [Off] for <Receive in Color>. ❑ Set the paper size, compression method, and resolution ➞ press [OK]. The following conditions are always selected: •...
Page 305 ● If you want to send in colour: ❑ Press [On] for <Receive in Color> ➞ press [Next]. ❑ Set the paper size and resolution ➞ press [OK]. The following conditions are always selected: • Paper Size: A4/LTR • Resolution: 200 x 200 dpi A5 is included in [A4/LTR].
Page 306: File Server Addresses
File Server Addresses IMPORTANT If Language Switch in Common Settings (from the Additional Functions screen) is set to 'On', the Host Name and File Path of the file server destination may not be displayed correctly, so you may not be able to refer to them.
Page 307 Press [Name]. Enter a name for the file server address ➞ press [OK]. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen. Press the Address Book drop-down list ➞...
Page 308 Press the Protocol drop-down list ➞ select the desired protocol. For more information on the available protocols, see "Using the Keyboard," on p. 2-14. Set [Host Name], [File Path], [User], and [Password]. NOTE For instructions on specifying each of the settings for FTP, Windows (SMB), NetWare (IPX), and WebDAV, see "Specifying a File Server,"...
Page 309: Group Addresses
Group Addresses The Group Address feature enables you to create a group of up to 256 stored destinations as a single destination. IMPORTANT If you want to store a group address, the destinations must be stored beforehand, such as fax numbers, e-mail addresses, and file server addresses.
Page 310 Press [Name]. Enter a name for the group address ➞ press [OK]. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen. Press the Address Book drop-down list ➞...
Page 311 Select [Address Book] or [Store In Usr Inbox]. To store destinations in a group address, those destinations must be stored in the subaddress book that contains the group address. You cannot store destinations from different subaddress books in the group address. For example, you cannot store e-mail addresses from Address Book 1 and file server addresses from Address Book 2 into the same group address.
Page 312 ● If you select [Store In Usr Inbox]: ❑ Select the User Inbox from the Inbox Selection screen ➞ press [OK]. NOTE Only one User Inbox can be stored in a group address. ● To erase a destination: ❑ Select a destination from the group address ➞ press [Erase]. Finish storing the address.
Page 313: Addresses Obtained Via A Server
Addresses Obtained via a Server You can store an address that is obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. NOTE • You may have to set up the LDAP servers beforehand, depending on the network environment. •...
Page 314 Press the Server to Search drop-down list ➞ select the desired server to search. Specify the search criteria. NOTE If you want to search for a destination that is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion, and vice versa.
Page 315 [Organization]: Search by organization name. [OrgnztionUnit]: Search by organizational unit (e.g., departments in an organization). For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows: organization=canon...
Page 316 ❑ Press the search condition drop-down list ➞ select the desired search condition ➞ press [Settings]. You can select from the following search conditions: [contains]: The result must contain the entered name, e-mail address, fax number, organization, or organizational unit. [does not contain]: The result must not contain the entered name, e-mail address, fax number, organization, or organizational unit.
Page 317 ❑ Press [Add]. To continue adding more search criteria, press [or] or [and] ➞ repeat step 4. [or]: The machine searches and returns a result that matches any of the specified search criteria. [and]: The machine searches and returns a result that matches all of the specified search criteria.
Page 318 ● If the Enter Network Password screen is displayed: ❑ Specify each setting ➞ press [OK]. The Enter Network Password screen is displayed if either one of the following is true: • If <Login Information> in Register LDAP Server in System Settings (from the Additional Functions screen) is set to 'Use', and <Display authentication dialog when searching>...
Page 319 Store the selected destination. IMPORTANT The information that can be obtained via the LDAP server consists of only names and e-mail addresses, and fax numbers. ● If only one destination is selected: ❑ Verify the address ➞ press [OK]. If necessary, edit the contents of the address. If the subaddress book is stored with an access number, and the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', press [Next].
Page 320 ❑ If you want to register a fax number or I-fax address as a new destination, read the displayed message ➞ press [OK]. NOTE The maximum number of destinations that can be selected at one time is 64. ● If you want to register the selected destination as an I-fax address: ❑...
Page 321: Editing Address Details
Editing Address Details You can change destination details as necessary. ➞ [Address Book Settings] ➞ [Register Address]. Press Select the destination to be changed ➞ press [Edit]. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number.
Page 322 Edit the address details. You cannot change the address book of a group address, or change a destination registered as a group address. NOTE • For instructions on setting fax numbers, see "Fax Numbers," on p. 10-6. • For instructions on setting e-mail addresses, see "E-Mail Addresses," on p. 10-10. •...
Page 323 ● If Access Number Management is set to 'Off': ❑ Press [OK]. NOTE • If you want to manage destinations with the Access Number Management mode, set the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) to 'On'.
Page 324: Erasing Addresses
Erasing Addresses You can erase destinations stored in the address book. ➞ [Address Book Settings] ➞ [Register Address]. Press Select the destination to be erased ➞ press [Erase]. You cannot erase multiple destinations at the same time. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number.
Page 325: Naming An Address Book
Naming an Address Book You can assign a name to any subaddress book. ➞ [Address Book Settings] ➞ [Register Address Book Name]. Press Select a subaddress book to name ➞ press [Register Name]. Enter a name ➞ press [OK]. NOTE If you press [OK] without entering any characters, the subaddress book name reverts to its current name (default Address Book 1 to 10).
Page 326: Storing/Editing One-Touch Buttons
Storing/Editing One-Touch Buttons You can store up to 200 destinations in the one-touch buttons. This section describes how to store/edit the destinations with the one-touch buttons feature. IMPORTANT If Language Switch in Common Settings (from the Additional Functions screen) is set to 'On', the Host Name and File Path of the file server destination may not be displayed correctly, so you may not be able to refer to them.
Page 327 Select a one-touch button to store or change ➞ press [Register/Edit]. If you know the one-touch button's three digit number, press [ ] (One-Touch Button Number) ➞ enter the three digit number of the desired one-touch button using (numeric keys). If you select a one-touch button already storing a destination, proceed to step 4.
Page 328 ● If you select [E-mail] (If the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated): ❑ Enter a name for the e-mail address in accordance with steps 3 and 4 of "E-Mail Addresses," on p. 10-10. ❑...
Page 329 ● If you select [Group]: ❑ Enter a name for the group address in accordance with steps 3 and 4 of "Group Addresses," on p. 10-23. ❑ Press [One-touch Button Name]. ❑ Enter a name for the one-touch button ➞ press [OK]. ❑...
Page 330 NOTE To cancel a selected destination, select the destination again. ❑ If necessary, edit the contents of the destination. ❑ Press [One-touch Button Name] ➞ enter a name for the one-touch button ➞ press [OK]. IMPORTANT The information that can be obtained via the LDAP server consists of only names, e-mail addresses, and fax numbers.
Page 331: Erasing One-Touch Buttons
Erasing One-Touch Buttons You can erase the destinations that you have stored in one-touch buttons. ➞ [Address Book Settings] ➞ [One-touch Buttons]. Press Select the one-touch button containing the destination(s) you want to erase ➞ press [Erase]. If you know the one-touch button's three digit number, press [ ] (One-Touch Button Number) ➞...
Page 332 NOTE • One-touch buttons that already have destinations stored in them are displayed with a coloured triangle ( ) in the lower right corner of the key. • If you select a one-touch button that already has destinations stored in it, the destinations are displayed.
Page 333 System Manager Settings CHAPTER This chapter describes the settings that can be made by the System Manager (the person in charge of the machine). System Settings Table............. . 11-2 Communications Settings .
Page 334: System Settings Table
System Settings Table The following items can be stored or set in System Settings from the Additional Functions screen. ■ System Settings Applicable Item Settings Delivered Page Communications Settings E-mail/I-Fax Settings 0 (Off), 1 to 99 MB; 3 Maximum Data Size for Sending Full Mode TX Timeout 1 to 99 hours;...
Page 335 Applicable Item Settings Delivered Page Memory RX Inbox Settings Memory RX Inbox Password Seven digits maximum Use Fax Memory Lock On, Off Use I-Fax Memory Lock On, Off p. 11-11 Everyday, Select Days, Memory Lock Start Time Everyday, Select Days, Memory Lock End Time Restrict the Send Function Address Book Password...
Page 336 *1 Indicates the default setting. *2 Indicates item that appears only if the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated. *3 Indicates item that appears only if the optional Super G3 FAX Board is installed. *4 Indicates item that appears only if the optional Universal Send PDF Security Feature Set or the optional Digital User Signature PDF Kit is activated.
Page 337: Communications Settings
Communications Settings This section describes the e-mail, I-fax, fax, and Memory RX Inbox settings. E-Mail/I-Fax Settings You can change the e-mail and I-fax transmission settings. The following settings are available. NOTE This mode is available only if the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated.
Page 338 ■ Divided Data RX Timeout If it takes longer than the set Divided Data RX Timeout time to receive all the parts of a divided I-fax document, only the data which has been received is combined to form the document. Data which can be combined to form complete pages is printed, and any remaining data is erased.
Page 339 ➞ [System Settings] ➞ [Communications Settings] ➞ Press [E-mail/I-Fax Settings]. Specify each setting ➞ press [OK]. <Maximum Data Size for Sending>: Specify the maximum data size for sending by pressing [-] or [+]. <Full Mode TX Timeout>: Specify the full mode TX timeout time by pressing [-] or [+]. <Divided Data RX Timeout>: Specify the divided data TX timeout time by pressing [-] or [+].
Page 340 I-fax data that exceeds the set limit is handled as an error, and is not sent. For more information, contact your local authorized Canon dealer. 11-8...
Page 341: Fax Settings
Fax Settings This section describes settings that the System Manager can make, including how to set the Send Start Speed, Receive Start Speed, RX (Receive) mode, and how to register a password. It also describes how to set, change, and erase settings for transferring received documents, and how to enable or disable certain settings.
Page 342 Specify each setting ➞ press [OK]. <Send Start Speed>: Press the Send Start Speed drop-down list ➞ select the desired start speed. If your document transmission is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600 bps], [14400 bps], [9600 bps], [7200 bps], [4800 bps], or [2400 bps].
Page 343: Memory Rx Inbox Settings
Memory RX Inbox Settings There may be occasions when you want to store all incoming documents into memory until you are ready to print or send them. Locking the machine to receive and store all documents in memory is called Memory Lock. After Memory Lock is turned 'On', the machine will enter the Memory Lock mode.
Page 344: Storing Received Fax Documents In Memory
Press [Confirm] ➞ re-enter the password for confirmation using (numeric keys) ➞ press [OK] ➞ [OK]. If you do not want to set the Memory RX Inbox with a password, press [OK] without entering any numbers. You cannot store a password with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored.
Page 345: Storing Received I-Fax Documents In Memory
Storing Received I-Fax Documents in Memory You can set the machine to store received I-fax documents in memory without printing them. This is referred to as I-Fax Memory Lock. You can later check the received documents in the Memory RX Inbox, and print or send them. ➞...
Page 346 Select [Everyday], [Select Days], or [Off]. ● If you select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the start time using (numeric keys) ➞ press [OK]. You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation. ➞...
Page 347: Memory Lock End Time Settings
❑ (numeric keys) ➞ press [OK]. Enter the start time using You can store up to five different start times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation. ➞ Examples: 7:05 a.m. 0705 11:18 p.m.
Page 348 Select [Everyday], [Select Days], or [Off]. ● If you select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the end time using (numeric keys) ➞ press [OK]. You can store up to five different end times. Enter all four digits of the time (including zeros), using 24-hour notation. ➞...
Page 349 ● If you select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock will not automatically turn off at a specified time. You can manually turn Memory Lock On or Off by pressing [On] or [Off] under <Fax Memory Lock> or <I-Fax Memory Lock>...
Page 350: Restricting Send Function
Restricting Send Function You can set the Address Book with a password and set access numbers to restrict its use. Address Book Password You can set a password for the Address Book. If a password is set, restrictions can be placed on the registering, editing, and erasing of destinations.
Page 351: Access Number Management
NOTE If Use Asterisks to Enter Access No./Passwords in System Settings (from the Additional Functions screen) is set to 'Off', the password that you entered is not displayed as asterisks. (See Chapter 6, "System Manager Settings," in the Reference Guide.) Access Number Management You can set an access number for an address in the Address Book to restrict access to that address, and this restricts other users who do not know the access number from viewing and...
Page 352: Restricting New Addresses
Restricting New Addresses This mode enables you to restrict the entering of new addresses. When you set Restrict New Addresses to 'On', all the keys in [New Address] on the Send Basic Features screen, except for [Store in Usr Inbox] and [Send to Myself], are grayed out so that they cannot be selected. Setting this mode with an address book password enables only the following to be specified as destinations: •...
Page 353: Setting Whether To Allow Sending Using The Fax Driver
Setting Whether to Allow Sending Using the Fax Driver You can set whether to disable the sending of faxes using the fax driver. NOTE This mode is available only if the optional Super G3 FAX Board is installed. ➞ [System Settings] ➞ [Restrict the Send Function] ➞ [Allow Press Fax Driver TX].
Page 354: Setting To Confirm Entered Fax Numbers
Setting to Confirm Entered Fax Numbers This mode displays a confirmation screen when a user enters a fax number, to prevent misdialing. NOTE This mode is available only if the optional Super G3 FAX Board is installed. ➞ [System Settings] ➞ [Restrict the Send Function] ➞ Press [Confirm Entered Fax Number].
Page 355 Select [On] for <Restrict Sending to Domains>. If you select [Off], proceed to step 4. Specify the domains to which you want to allow e-mail or I-fax documents to be sent. ● If you want to register a domain: ❑ Press [Register].
Page 356: Allowing The Sending Of Pdf Documents With Expired Certificates
● If you want to erase a domain: ❑ Select the domain that you want to erase ➞ press [Erase]. ❑ Press [Yes]. Press [OK]. Allowing the Sending of PDF Documents With Expired Certificates This mode enables you to set whether to allow the sending of PDF documents created with expired certificates.
Page 357: Setting To Always Add A Device Signature To Pdf Documents
Setting to Always Add a Device Signature to PDF Documents This mode enables you to set whether to always add a device signature to sent PDF documents. NOTE This mode is available only if the optional Universal Send PDF Security Feature Set is activated. ➞...
Page 358: Forwarding Settings
Forwarding Settings You can set the machine to store received fax/I-fax documents in Confidential Fax Inboxes, or forward them to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. You can also set a specified time during which received fax/I-fax documents which match the forwarding conditions are forwarded.
Page 359: Storing Forwarding Settings
*1 Received I-fax documents can be forwarded if the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated. *2 Received fax documents can be forwarded if the optional Super G3 FAX Board is installed. *3 If the subaddress and password attached to the received document match the information registered in Forwarding Settings in System Settings (from the Additional Functions screen), the documents are forwarded to their forwarding destinations regardless of the reception password setting.
Page 360 Press [Register]. To recall the forwarding settings of a received document that you have stored, press [1 Before], [2 Before], or [3 Before]. You can recall the last three forwarding settings. IMPORTANT • The forwarding settings are stored in memory if you press [OK] on the Register screen or the Edit screen.
Page 361 NOTE • The three most recent forwarding settings that were stored in memory are not erased even when the power is turned OFF. • The forwarding settings of a received document that were not stored in memory are not displayed even when you press the recall keys. Press [Condition Name].
Page 362 Set the forwarding conditions. ● If the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated and the optional Super G3 FAX Board is not installed, or [I-Fax] is selected as the receive type: ❑ Press the To, From, or Subject drop-down list. The available forwarding conditions are: [disregarded]: Disregards the To, From, or Subject information as forwarding...
Page 363 ● If the optional Super G3 FAX Board is installed and the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is not activated, or [Fax] is selected as the receive type: [Fax] is selected as the receive type: ❑...
Page 364 ❑ Select the forwarding condition ➞ press [Set.] ➞ enter the forwarding criterion using (numeric keys). Details of each item are shown below. Press to move the position of the cursor. [ ] [ ]: [Backspace]: Press to delete the last number entered. [Space]: Press to insert a space between numbers.
Page 365 NOTE • If [disregarded] or [does not exist] is selected as the forwarding condition, you cannot enter any criteria. • You cannot set the following combinations of conditions. Fax Number Subaddress Password [disregarded] [does not exist] [equals] Other than [disregarded] [equals] [equals] Other than [disregarded]...
Page 366 ● If you select [Address Book]: ❑ Select the forwarding destination ➞ press [OK]. If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] ➞...
Page 367 ● If you select [Conf. Fax Inbox]: ❑ Select the desired Confidential Fax Inbox ➞ press [OK]. You cannot select multiple Confidential Fax Inboxes. If you want to send a link to a Confidential Fax Inbox via e-mail, press [URL Send]. A message <Confidential Fax Inbox Incoming Notice>...
Page 368 Press [Forwarding Time]. Select [Everyday], [Period Specification], or [Off]. IMPORTANT You cannot set the same time for both the start time and end time. ● If you select [Everyday]: ❑ (numeric keys) ➞ press [OK]. Enter the start time and end time using Enter all four digits of the time (including zeros), using 24-hour notation.
Page 369 NOTE If the end time is set earlier than the start time and both the start time and the end time are set for the same day of the week, the received documents will stop being forwarded at the specified end time on the specified day of the following week.
Page 370 Press [Forwarding Done Notice] ➞ select the destination where the forwarding done notice is to be sent ➞ press [OK]. If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access, press [Access Number] ➞...
Page 371 Press [File Format] ➞ select the file format of the document you want to forward. This part of the procedure is not necessary if any one of the following is true: • A fax number is specified as the forwarding destination •...
Page 372: When Forwarding Destinations Do Not Match The Forwarding Conditions
Press [OK]. IMPORTANT You cannot set multiple forwarding conditions that contain the same subaddress setting. If necessary, press the E-mail Priority drop-down list ➞ select a priority for your forwarded e-mail messages. This setting is necessary only if the forwarding destination is an e-mail address. When Forwarding Destinations Do Not Match the Forwarding Conditions You can store the forwarding destinations of a received document if the forwarding settings of...
Page 373 Press the Receive Type drop-down list ➞ select [Fax] or [I-Fax]. If either the Color Universal Send Kit (standard-equipped for the iR C4580i/iR C4080i) is activated or the optional Super G3 FAX Board is installed, this step is not necessary. Press [Forwarding Destination]➞...
Page 374 ● If you select [Address Book]: ❑ Select the forwarding destination ➞ press [OK]. If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] ➞...
Page 375 ● If you select [Conf. Fax Inbox]: ❑ Select the desired Confidential Fax Inbox ➞ press [OK]. You cannot select multiple Confidential Fax Inboxes. If you want to send a link to a Confidential Fax Inbox via e-mail, press [URL Send]. A message <Confidential Fax Inbox Incoming Notice>...
Page 376 Press the Store/Print Received Doc. drop-down list ➞ select [On] or [Off]. If you select a Confidential Fax Inbox as the forwarding destination, proceed to step 11. <Store/Print Received Doc>: [On]: The received document is stored in the Memory RX Inbox or printed. [Off]: The received document is not stored in the Memory RX Inbox or printed.
Page 377 NOTE • To cancel a selected destination, select the destination again. • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • To be able to select a destination for the forwarding done notice, it is necessary to register destinations in the Address Book beforehand.
Page 378 If [Fax] is selected as receive type, you can select from the following file formats: [TIFF]: Sends the file in the TIFF format. [PDF]: Sends the file in the PDF format. You can also specify [OCR (Text Searchable)] and /or [Add Digital Signatures].
Page 379: Checking/Changing Forwarding Settings
Checking/Changing Forwarding Settings You can check or change forwarding settings that have been stored. ➞ [System Settings] ➞ [Forwarding Settings]. Press Select the forwarding setting whose details you want to check ➞ press [Edit]. Check or change the forwarding settings ➞ press [OK]. NOTE For instructions on changing forwarding settings, see "Storing Forwarding Settings,"...
Page 380: Forwarding Received Documents
Forwarding Received Documents You can set whether received documents are forwarded. ➞ [System Settings] ➞ [Forwarding Settings]. Press Select the desired forwarding setting ➞ press [Validate/Invalidate]. When you select the desired forwarding setting and press [Validate/Invalidate], the "On" or "Off" status displayed on the left side of the Condition Name is switched.
Page 381: Erasing Forwarding Settings
Erasing Forwarding Settings You can erase forwarding settings that have been stored. ➞ [System Settings] ➞ [Forwarding Settings]. Press Select the forwarding setting that you want to erase ➞ press [Erase]. Press [Yes]. Printing Forwarding Settings You can print a list of the stored forwarding settings. ➞...
Page 382: Ldap Server Settings
- Windows 2000 Server with Active Directory - Novell NetWare 5.1 (NDS) or later - Lotus Notes Domino R5 or later For more information, contact your local authorized Canon dealer. • You can register up to five LDAP servers. Registering an LDAP Server You have to specify the relevant information for the LDAP server, such as the server name and address.
Page 383 Add "DC=" to each dot separated series of characters in the Active Directory domain name, and separate each series of characters by a comma. Example: If <team1.salesdept.canon.co.jp> is the domain name in Active Directory: DC=team1, DC=salesdept, DC=canon, DC=co, DC=jp • If you are using Novell NetWare 5.1 (NDS) or later: Add the corresponding object class "o=", "ou=", or "c="...
Page 384 • If you are using Lotus Notes Domino R5 or later: Enter the dn (Distinguished Name) of the node on the directory tree, such as "ou=team1", "ou=salesdept", "o=canon", or "c=jp". <Use SSL>: [On]: SSL is used. Using SSL encodes the content of the communication, and ensures greater security.
Page 385 Press [User] ➞ add the corresponding object class "o=", "ou=", or "c=" to each dot-separated series of characters that configure the distinguished name, and separate each series of characters by a comma. Example: If <user1.TEAM1.SALESDEPT.CANON> is the distinguished name in NDS: cn=user1, ou=team1, ou=salesdept, o=canon 11-53...
Page 386 • If you are using Lotus Notes Domino R5 or later: Press [User] ➞ enter the dn (Distinguished Name) of the user, such as "cn=admin", "ou=team1", or "ou=salesdept". [Password]: Press [Password] ➞ enter a password ➞ press [OK]. Press [Confirm] ➞ re-enter the password for confirmation ➞ press [OK] ➞ [OK]. After pressing [OK], the password that you entered appears as asterisks (********) on the Register screen.
Page 387: Changing An Ldap Server Setting
Press [Domain Name] ➞ enter a domain name ➞ press [OK]. Enter the directory tree name of the Active Directory, such as <team1.salesdept.canon.co.jp>. <Display authentication dialog when searching>: [On]: When searching for information on the server, a login information dialog box is displayed even if a password is not required.
Page 388: Deleting An Ldap Server
Select [Do not use], [Use], or [Use (security auth.)] for <Login Information> ➞ change the settings for the selected mode ➞ press [OK]. Deleting an LDAP Server You can delete a stored LDAP server. ➞ [System Settings] ➞ [Register LDAP Server]. Press Select the LDAP server that you want to erase ➞...
Page 389: Registering/Editing Ldap Search Attributes
Registering/Editing LDAP Search Attributes You can register or edit the LDAP search attributes. ➞ [System Settings] ➞ [Register LDAP Server] ➞ Press [Register/Edit LDAP Search]. Register/edit the LDAP search attributes. ● To register a search attribute: ❑ Press [Not Reg'd 1] or [Not Reg'd 2] ➞ [Register/Edit]. ❑...
Page 390: Printing Ldap Server Settings
● To erase a search category: ❑ Select the search category that you want to erase ➞ press [Erase]. NOTE You can only edit the two search attributes displayed as 'Not Registered' by default. You cannot edit the Name, E-mail, Fax, Organization, and OrganizationUnit attributes. ❑...
Page 391: Printing Communication Reports
Printing Communication Reports CHAPTER This chapter explains the method of setting the contents of a communications report and printing lists. Report Settings Table ............. . 12-2 Specifying Report Settings .
Page 392: Report Settings Table
Report Settings Table The following items can be stored or set in Report Settings from the Additional Functions screen. ■ Settings Applicable Item Settings Delivered Page Send For Error Only , On, Off TX Report Report with TX Image: On , Off p.
Page 393 ■ Print List Applicable Item Settings Delivered Page Send Address Book 1 to 10, One-touch Buttons Address Book List p. 12-12 Print List: Print User's Data List Print List p. 12-13 User's Data List Print List p. 12-13 *2 Indicates item that appears only if the optional Super G3 FAX Board is installed. NOTE •...
Page 394: Specifying Report Settings
Specifying Report Settings You can specify how various reports are printed. NOTE The reports can be printed only if A3, A4, or A4R (plain, recycled, or colour paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 395 Select [For Error Only], [On], or [Off]. ● If you select [For Error Only] or [On]: ❑ Select [On] or [Off] for <Report with TX Image>. <Report with TX Image>: [On]: Part of the sent document is printed on the Send TX Report. [Off]: The contents of the sent document are not printed on the Send TX Report.
Page 396: Activity Report
Activity Report The Activity Report is a printed log that shows the results of send and receive jobs. The Activity Report can be printed at a specified time or it can be printed automatically when the number of send and receive transmissions reaches 100. The send and receive logs can also be printed separately.
Page 397 <Auto Print>: [On]: The Activity Report is automatically printed when the number of send and receive transmissions reaches 100. [Off]: The Activity Report is not automatically printed when the number of send and receive transmissions reaches 100. <Daily Activity Report Time>: [On]: The Daily Activity Report is printed at the specified time.
Page 398: Fax Tx Report
Fax TX Report The Fax TX Report enables you to check whether documents were sent correctly to their intended destinations. A Fax TX Report can be printed automatically after the documents are sent. You can also set the machine to print a Fax TX Report only when a transmission error occurs, and adjust the Fax TX Report setting to print the first part of the document as part of the report to remind you of the document's contents.
Page 399: Fax Activity Report
Fax Activity Report The Fax Activity Report is a printed log that shows the results of send and receive jobs. The Fax Activity Report can be printed at a specified time or it can be printed automatically when the number of send and receive transmissions reaches 40. The send and receive logs can also be printed separately.
Page 400: Fax Rx Report
Enter all four digits of the time (including zeros), using 24-hour notation. ➞ Examples: 7:05 a.m. 0705 ➞ 11:18 p.m. 2318 If you make a mistake when entering the time, press to clear your entry ➞ enter another four digit number. If the number of send and receive transmissions exceeds 40 before the specified time, a Fax Activity Report of the most recent 40 transmissions is printed.
Page 401: Confidential Fax Inbox Rx Report
Select [For Error Only], [On], or [Off] ➞ press [OK]. Details of each item are shown below. [For Error Only]: Prints a Fax RX Report only when a reception error occurs. [On]: Prints a Fax RX Report each time a document is received. [Off]: Does not print a Fax RX Report.
Page 402: Printing Lists
Printing Lists You can print the contents of the Address Book or a list of Send settings that have been specified from the Additional Functions screen. NOTE The lists can be printed only if A3, A4, or A4R (plain, recycled, or colour paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 403: User's Data List
Press [Yes]. User's Data List You can print a list of Send or Fax settings that have been specified from the Additional Functions screen. This is useful for checking the details of the settings. NOTE • The following two types of User's Data Lists are available: - Send: Prints all information related to the Send function stored from the Additional Functions screen.
Page 404 12-14 Printing Lists...
Page 405: Troubleshooting
Troubleshooting CHAPTER This chapter describes the procedures for taking corrective action in the event that trouble occurs. The end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers. When Problems Occur .
Page 406: When Problems Occur
When Problems Occur Sending Documents Cancelling transmissions. How do you cancel a transmission while a document is being scanned? Press on the control panel, or press [Cancel] on the touch panel display. How do you cancel a transmission after the document has been scanned? If you are sending the document by any other sending method besides fax, press [System Monitor] ➞...
Page 407 Document cannot be sent. Is the destination setting correct? Check the destination setting of the recipient. Is the destination stored in the Address Book correct? Check the destination in the Address Book. (See "Editing Address Details," on p. 10-35.) Has trouble occurred in the remote machine? Check to ensure that the remote machine can receive documents.
Page 408 Document cannot be sent (if the optional Super G3 FAX Board is installed). Is the telephone line type set correctly? Check the type of telephone line that has been set. (See "Selecting the Type of Telephone Line," on p. 1-15.) If you are sending with a subaddress setting, did you enter the correct subaddress and password for the destination? Check the subaddress and password settings.
Page 409 The density of the documents sent to a remote machine is too light. Is the Exposure setting set towards ' ' (Light) and the Original Type setting set to 'Photo'? Change the Exposure setting to ' ' and (Dark), the Original Type setting to 'Text'. Try sending the document again.
Page 410: Receiving Documents
Receiving Documents The machine does not receive documents. Does the machine have sufficient memory? Erase unnecessary documents and documents with errors from memory to increase the amount of available memory. (See "Erasing Received Documents," on p. 6-8, and Chapter 2, "Introduction to the Mail Box Functions,"...
Page 411 Documents cannot be received in Confidential Fax Inboxes. Are the forwarding conditions in Forwarding Settings in System Settings (from the Additional Functions screen) set correctly? Check the Forwarding Conditions, and inform the sender of those settings. (See "Forwarding Settings," on p. 11-26.) Is Forwarding Settings set to 'On' using [Validate/Invalidate]? Forwarding Settings must be set to 'On' to be effective.
Page 412: Other Situations
Other Situations Transmissions are slow. Are documents being sent at a high resolution? It is recommended that you send documents containing text only in a lower resolution. (See "Resolution," on p. 3-13.) Fax transmissions are slow (if the optional Super G3 FAX Board is installed). Is the ECM TX or ECM RX set to 'On'? Set ECM TX and ECM RX to 'Off'.
Page 413 Documents cannot be sent overseas (error code #18) (if the optional Super G3 FAX Board is installed). Is a pause inserted in the fax number? Insert a pause after the country code, or after the fax number of the recipient, and then dial the number again.
Page 414: Error Messages
Error Messages This section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see the Reference Guide and Network Guide. Self-Diagnostic Display Perform the necessary procedures according to the displayed self-diagnostic error message. Self-diagnostic error messages appear on the touch panel display at the following times: •...
Page 415 No response from the server. Check the settings. Cause The specified server settings are incorrect, or the server is not turned ON. Alternatively, the machine's TCP/IP resources may be low. Remedy Wait for a while, and then try browsing again. If there is still no response from the server, try selecting another server.
Page 416 Check the TCP/IP. Cause The machine's TCP/IP connection is not operating. Remedy Check the IP Address Settings (IP Address, DHCP, RARP, BOOTP) in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) Cannot find the selected server.
Page 417 Check the user name and password or check settings. Cause 1 When setting Login Information for the LDAP server to 'Use' or 'Use (security auth.)', the user name or password is incorrect. Remedy Check the User Name and Password settings when <Login Information> in Register LDAP Server in System Settings (from the Additional Functions screen) is set to 'Use' or 'Use (security auth.)'.
Page 418 Search condition includes characters that cannot be used with the selected server. Cause 1 "\" is used in the search criterion. Remedy Remove "\" from the search criterion, and then search again. Cause 2 The combination of characters used in the search criterion does not constitute an acceptable search criterion.
Page 419: List Of Error Codes Without Messages
List of Error Codes without Messages If an error occurs while a document is being sent or received, an error code is displayed on the job log in the System Monitor screen, and is included in various reports. Check what the error code is, and then take the required steps to solve the problem.
Page 420 # 009 Cause 1 There is no paper. Remedy Load paper. (See Chapter 7, "Routine Maintenance," in the Reference Guide.) Cause 2 The paper drawer is not correctly inserted into the machine. Remedy Insert the paper drawer properly. # 011 Cause The document that you are sending is not placed correctly.
Page 421 # 022 Cause 1 Forwarding could not be performed because all of the addresses stored in the specified group destination have been deleted, or User Inboxes are specified as the group destination. Remedy Re-enter group destination, and try sending again. Cause 2 Transmission could not be performed because the specified destination was deleted while the documents were waiting to be sent.
Page 422 Resend the document at a lower resolution. Remedy 2 Erase unnecessary documents to make more memory available. Remedy 3 If this problem occurs frequently, contact your local authorized Canon dealer. # 701 Cause 1 The specified Department ID does not exist, or the password has changed.
Page 423 # 704 Cause An error occurred while reading address information from the Address Book. Remedy Check the address settings. If the machine still does not operate normally, turn the main power OFF, and then back ON. (See Chapter 1, Before You Start Using This Machine, in the Reference Guide.) # 705 Cause...
Page 424 # 713 Cause The document in the inbox was deleted before its link was sent via e-mail. Remedy Store the necessary document in the inbox again, and then try to send the link via e-mail. # 751 Cause The server is not functioning. The network is down (the server is unable to connect to the network or was disconnected).
Page 425 # 755 Cause 1 You cannot send jobs because TCP/IP is not functioning correctly. Remedy Check TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). Cause 2 The IP address is not set. Remedy Check TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen).
Page 426 # 770 Cause Data could not be sent with WebDAV, because the WebDAV server or proxy server does not support SSL communications. Remedy 1 Check the settings of the WebDAV server. Remedy 2 Check the proxy server if you are communicating via a proxy server. # 801 Cause 1 A timeout error occurred while the machine was communicating with the SMTP server to...
Page 427 # 802 Cause The name of the SMTP Server in E-mail/I-Fax settings in Network Settings in System Settings (from the Additional Functions screen) is incorrect. The DNS server name in DNS Server Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen) is incorrect.
Page 428 # 810 Cause 1 A POP (Post Office Protocol) server connection error occurred while receiving an I-fax. Remedy Check the POP Server name in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen). Confirm that the POP server is functioning normally. Check the network status.
Page 429 # 820 Cause You have received data that cannot be processed (BASE 64 or uuencode is incorrect). Remedy Check the settings, and ask the sender to resend the data. # 821 Cause You have received data that cannot be processed (TIFF analysis error). Remedy Check the settings, and then ask the sender to resend the data.
Page 430 # 830 Cause A DSN (Delivery Status Notification) error notification is received because of an incorrect I-fax address or destination setting, or because the data size of the sent documents exceeds the mail server capacity. Remedy 1 Check the I-fax address or destination setting. Remedy 2 Set Maximum Data Size for Sending in E-mail/I-Fax Settings in Communications Settings in System Settings (from the Additional Functions screen) so that it is less than the mail server...
Page 431 # 834 Cause An MDN (Mail Delivery Notification) error notification is received because of an incorrect I-fax address or destination setting, or because trouble has occurred in the network or mail server. Alternatively, the memory of the receiving machine is full. Remedy Check the I-fax address and destination settings.
Page 432 # 841 Cause The encryption algorithm that matches the mail server does not exist for sending e-mail or I-fax. Remedy 1 Set Allow SSL in Network Settings in System Settings (from the Additional Functions screen) to 'Off'. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) Remedy 2 Add the same encryption algorithm as the mail server in the mail server settings.
Page 433 # 851 Cause 1 There is insufficient memory remaining in the system. Remedy Check the system's available memory, and delete unnecessary documents in the inboxes. (See "Erasing Received Documents," on p. 6-8, and Chapter 2, "Introduction to the Mail Box Functions,"...
Page 434 # 853 Cause 1 The job could not be executed due to a lack of resources when trying to print a large number of pages. Remedy Reduce the number of pages to print, or try printing again when no other print jobs are reserved.
Page 435 # 859 Cause 1 A compression error occurred with the image data. Remedy Check the print settings, and try printing again. Cause 2 An original was not scanned properly, or the orientation of the original was incorrect. Remedy Check the scan settings, and try scanning again. # 860 Cause 1 A paper jam occurred during printing.
Page 436: Appendix
# 862 Cause 1 The saddle finisher trays have exceeded their stacking limits. (See Chapter 9, Appendix, in the Reference Guide.) Remedy Change the print data or print settings, and try printing again. Cause 2 A combination of settings which is not supported was set. Remedy Change the print data or print settings, and try printing again.
Page 437 # 868 Cause Failed to communicate with the destination when sending with WebDAV, because access via a proxy server was requested (received HTTP Error 305: Use Proxy). Remedy 1 Check the settings of the WebDAV server. Remedy 2 Check Proxy Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen).
Page 438 # 872 Cause Received a response from the destination stating that access is denied when sending with WebDAV (received HTTP Error 405: Method Not Allowed). Remedy Check the settings of the WebDAV server. # 873 Cause Received a response from the destination stating that proxy authentication failed when sending with WebDAV (received HTTP Error 407: Method Not Allowed).
Page 439 # 876 Cause Received a response from the destination stating that the size of the data was too large when sending with WebDAV (received HTTP Error 413: Request Entity Too Large). Remedy Check the settings of the WebDAV server. # 877 Cause Received a response from the destination stating that the URL (host name + folder path) was too long when sending with WebDAV (received HTTP Error 414: Request-URL Too Long).
Page 440 # 880 Cause Received a response from the destination stating that the proxy server failed to communicate with the server above it when sending with WebDAV (received HTTP Error 502: Bad Gateway). Remedy 1 Check the settings of the WebDAV server. Remedy 2 Check the settings of the proxy server.
Page 441 # 885 Cause An unexpected error occurred when sending with WebDAV. Remedy 1 Check the settings of the WebDAV server. Remedy 2 Check the settings of the proxy server. # 886 Cause Received a response from the destination stating that the request was invalid when sending with WebDAV (received HTTP Error 400: Bad Request).
Page 442: Questions & Answers
Questions & Answers Can the machine automatically resend documents when there are errors in transmission? If you are sending the document by any other sending method besides fax, specify the Retry Times ➞ [Communications Settings] ➞ [TX Settings] setting. To access the Retry Times setting, press under <Common Settings>...
Page 443 What happens to a document that has not been completely received when a blackout occurs? The document, up to the last page that was successfully received, is printed. What happens to documents in memory and the memory settings if power is interrupted? Documents that are stored in the system's memory remain in memory even when power to the machine is interrupted.
Page 444 The result in the Activity Report shows "--." How can I tell if the document was successfully sent? "--" is displayed when sending is successful, but it is not confirmed whether the e-mail message or I-fax you sent, or the file that you sent to an iW Document Manager folder, was actually delivered. Contact the recipient to check whether your document was received.
Page 445 Appendix CHAPTER This chapter provides the reports and lists of activity management, specifications, and index. Report and List Samples ............14-2 Send Job List .
Page 446: Report And List Samples
Report and List Samples NOTE The fax numbers and addresses used in these sample reports are fictitious. Send Job List You can view the list of send jobs and their statuses. The Send Job List can be printed from the System Monitor screen.
Page 447: Report And List Samples
■ ST. TIME (Start Time) The time (in 24-hour notation) at which the document started to be transmitted is printed. The start time is printed only for send jobs that have been set with the Delayed Send setting. ■ DESTINATION ADDRESS The address of the recipient is printed.
Page 448: Send Tx Report
Send TX Report The Send TX Report is a printed report that informs you of whether a send job has been successfully delivered to its destination. A Send TX Report can be set to print automatically after each job is sent, or only when there are transmission errors. (See "Send TX Report," on p.
Page 449: Fax Tx Report/Fax Error Tx Report
14/02/2006 TUE 13:43 FAX 012XXXXXXX i R C4580i ************************* FAX TX REPORT ************************* TRANSMISSION OK JOB NO. 0024 DEPT. ID DESTINATION ADDRESS 098XXXXXXX PSWD/SUBADDRESS DESTINATION ID Canon ST. TIME 14/02 13:42 USAGE T 00'08 PGS. RESULT 14-5 Report and List Samples...
Page 450 NOTE • This mode is available only if the optional Super G3 FAX Board is installed. • You can also print a Fax TX Report with an image of the sent original attached to it. (See "Fax TX Report," on p. 12-8.) ■...
Page 451: Multiple Communication Result Report
■ ST. TIME (Start Time) The date and time (in 24-hour notation) at which the document started to transmit are printed. ■ USAGE T The time taken (in minutes and seconds) to send the document from start to finish is printed. ■...
Page 452: Fax Rx Report
12-10.) 14/02/2006 TUE 13:03 FAX 012XXXXXXX i R C4580i *************************** FAX RX REPORT *************************** RECEPTION OK JOB NO. 5002 012XXXXXXX DESTINATION ADDRESS PSWD/SUBADDRESS DESTINATION ID Canon ST. TIME 14/02 13:02 USAGE T 00'14 PGS. RESULT 14-8 Report and List Samples...
Page 453 NOTE This mode is available only if the optional Super G3 FAX Board is installed. ■ MESSAGE A message describing the reception result is printed. ■ JOB NO. The four digit number, that is automatically assigned when the document is accepted for receiving, is printed.
Page 454: Confidential Fax Inbox Reception Report
********************************************** INBOX NO./NAME #01/BOX01 JOB NO. 5006 DESTINATION ADDRESS 098XXXXXXX PSWD/SUBADDRESS DESTINATION ID Canon ST. TIME 14/02 13:53 USAGE T 00'14 PGS. RESULT NOTE This mode is available only if the optional Super G3 FAX Board is installed. ■ INBOX NO./NAME The number (00 to 49) and user assigned name of the Confidential Fax Inbox in which the documents were received is printed.
Page 455 ■ ST. TIME (Start Time) The date and time (in 24-hour notation) at which the document started to be received are printed. ■ USAGE T The time taken (in minutes and seconds) to receive the document from start to finish is printed. ■...
Page 456: Activity Report
Activity Report This report is a list which enables you to check the results of all sending and receiving transactions. An Activity Report can be printed either automatically or manually. An Activity Report is automatically printed when either the number of communication results reaches 100, or a specified time is reached.
Page 457 ■ ST. TIME (Start Time) The date and time (in 24-hour notation) at which the document started to be transmitted or received are printed. An asterisk (*) indicates a job that has already been printed. If SDL or SSO is set as the login service, the user name used for login is displayed below the start time.
Page 458: Fax Activity Report
D E P T . ID :1 2 3 ST. TIME DESTINATION ADDRESS MODE PGS. RESULT *12/02 13:29 0 0 ' 0 0 Canon CANADA 123XXXXXXX 0007 S TO P *12/02 13:35 011XXXXXXX 0 0 ' 2 4 Canon EUROPE...
Page 459 ■ DEPT. ID If Department ID Management is set, the Department ID is printed. Transmission logs are listed according to the Department ID. ■ ST. TIME (Start Time) The date and time (in 24-hour notation) at which the document started to transmit or receive are printed. An asterisk (*) indicates a document that has already been printed.
Page 460: Forwarding Conditions List
■ RESULT "OK" or "NG" and the transmission time are printed. If the documents have been successfully sent to the recipient, "OK" is printed. If a sending error occurred, "NG" (No Good) is printed, and the number of pages that failed to be sent and the error code are printed on the second line.
Page 461: Registered Ldap Server List
LOGIN INFORMATION DO NOT USE VER.3(UTF-8) SERVER LDAP VERSION AND CHARACTER CODE SERVER NAME SERVER ADDRESS hostname.example.com "DC=mip, DC=ffm, DC=canon, DC=com" LOCATION TO START SEARCH USE SSL PORT NUMBER MAX. NO. OF ADDRESSES TO SEARCH SEARCH TIMEOUT 180 sec. LOGIN INFORMATION...
Page 462: Address Book List
4 \ \ sw a n \sh a r e SM B \sa le s_ 4 n ick example MAIL n ic k@ .c o m Canon U.S.A. 012XXXXXXX GROUP GROUP Canon CANADA 098XXXXXXX 098XXXXXXX Canon CANADA NOTE •...
Page 463 ■ DESTINATION ADDRESS • If the Class is "FTP," "SMB," "IPX," or "WebDAV" (file server): The host name is printed on the first line, and the folder path on the second line. • If the Class is "BOX": The number of the User Inbox is printed. •...
Page 464: User's Data List
User's Data List The User's Data List prints out the Send Settings made in Communications Settings, Report Settings, and System Settings (from the Additional Functions screen). Manually print the User's Data List whenever necessary. (See "User's Data List," on p. 12-13.) 14/02/2006 TUE 15:30 iR C4580i U SE R'S DAT A LI ST ( Com m u n i c a ti o n s )
Page 465 14/02/2006 TUE 11:15 FAX 012XXXXXXX iR C4580i USER'S DATA LIST (FAX) COMMUNICATIONS SETTINGS FAX SETTINGS USER SETTINGS UNIT TELEPHONE # 012 XX X X XX X TEL LINE TYPE T ON E VOLUME CONTROLE ALARM VOLUME MONITOR VOL. TX SETTINGS ECM TX PAUSE TIME 2 SEC...
Page 466: Specifications
Specifications Specifications are subject to change without notice for product improvement or future release. Color Universal Send Kit ■ Scan Features Item Specifications Communication Protocol FTP (TCP/IP), SMB (TCP/IP), NCP (IPX), WebDAV Data Format TIFF, JPEG, PDF 100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi, 200 x 200 dpi, Resolution 200 x 400 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi Windows 98/Me/XP, Windows 2000 Server/Professional (SP1 or later), Windows...
Page 467 ■ E-mail and I-Fax Features Item Specifications Communication SMTP, POP3, I-Fax (Simple, Full) Protocol 100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi, 200 x 200 dpi, For Sending E-mail 200 x 400 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi 200 x 100 dpi, 200 x 200 dpi, Resolution...
Page 468: Super G3 Fax Board
Super G3 FAX Board Item Specifications Telephone Line Used/Number of Lines Public Switched Telephone Network, Facsimile network 1 line Standard: 8 pels /mm x 3.85 line/mm Scan line Density Fine: 8 pels /mm x 7.7 line/mm (Scan, Transmission) Super-Fine: 8 pels /mm x 15.4 line/mm Ultra-Fine: 16 pels...
Page 469: Index
Index Numerics 2 On 1 Log, 9-39 Cancelling jobs 2-Page separation, 4-4 Using the Stop key, 1-39 Using the System Monitor screen, 1-39 2-Sided Original, 3-4 Using the touch panel display, 1-38 2-Sided printing, 9-33 Cc and Bcc addresses, setting, 2-38 Colour modes Automatic colour selection (Full Colour/ Black-and-White), 3-26...
Page 470 Direct sending, 5-3 About file format, 5-25 File Format, setting, 5-26 Disclaimers, xvii Fine, 14-24 Display language, setting, 1-15 Flow of sending operations, 1-22 Displays used in this manual, xii Footer information, printing, 9-38 Divided RX Timeout, 11-6 Forwarding Conditions List sample, 14-16 Document size Forwarding errors, handling, 9-11 About document sizes, 3-8...
Page 471 Overview, 1-7 LDAP server settings About LDAP server settings, 11-50 Changing the LDAP server settings, 11-55 Deleting an LDAP server, 11-56 Paper drawer selection, 9-34 Printing the LDAP server settings, 11-58 Paper sizes, 6-10 Registered LDAP server list, 14-17 Registering an LDAP server, 11-50 Pause time, 2-4 Registering/Editing LDAP Search Attribute, 11-57 PDF compression priority, 9-19...
Page 472 Retry Times, 9-12 Special Features, 4-2 Rotary pulse, 1-13 Specifications, 14-22 R & TTE Directive, xv Stamp, 5-23 Standard send settings, 9-13 Subaddress, sending with, 7-2 Super G3, xv Super G3 FAX Board, 14-24 Samples Symbols used in this manual, xi Activity Report, 14-12 System environment Address Book List, 14-18...
Page 473 WebDAV, sending, 9-30 YCbCr, 9-31, 9-40 Zoom ratio Auto zoom, 3-23 Preset zoom, 3-20 Zoom by percentage, 3-22 14-29 Index...
Page 474 14-30 Index...
Page 476 30-2, Shimomaruko 3-chome, P.O. Box 27616 Ohta-ku, Tokyo 146-8501, Japan Dubai United Arab Emirates Europe, Africa and Middle East Canon Europa N.V. email: info@canon-me.com P.O. Box 2262, 1180 EG Amstelveen, Netherlands Specifications subject to change without notice. © Canon Europa N.V. 2006...

This manual is also suitable for:

Irc4080i Clc4040 Irc4580i

Canon CLC5151 Sending And Facsimile Manual

Preface

How to Use this Manual

Legal Notices

Introduction to Sending and Fax Functions

What this Machine Can Do

Overview of the Clc5151/Clc4040/Ir C4580I/Ir C4080I

Things You Must Do before Using this Machine

Flow of Sending Operations

Sending Fax Documents Manually

Cancelling a Job

Chapter 1

Basic Sending Methods

Specifying Destinations Using the New Address Tab

Specifying Registered Destinations

Setting CC and Bcc Addresses

Checking/Changing a Destination

Erasing a Destination

Registering New Destinations Using the Register Key

Chapter 2

Basic Scanning Features

Selecting a Scan Mode

Scan Settings

Changing Colour Modes

Chapter 3

Special Scanning Features

What Are Special Features

Page Separation

Frame Erase

Job Build

Adjusting the Contrast (Sharpness)

Image Quality Adjustment

User Preset Keys

Sending Methods

Setting the File Format to Send a Document in

Job Recall

Receiving Print, Fax, and I-Fax Documents

Available Paper Sizes

Chapter 4

Chapter 5

Chapter 6

Special Fax Functions

Sending with a Subaddress

Special Dialing

Fax Information Services

Checking/Changing the Status of Send Jobs

Checking/Changing the Status of Fax Jobs

Checking/Changing the Status of Receive and Forwarded Jobs

Chapter 7

Chapter 8

Customizing Communications Settings

What Are Additional Functions

Communications Settings Table

Automatic Document Deletion

Data Compression Ratio for Colour Send Jobs

Handling Documents that Fail to be Forwarded

Number of Retry Attempts

Standard Send Settings

Favorites Buttons

PDF Compression Priority

PDF (OCR) Mode

Confirming the Device Signature Certificate

Checking a User Signature Certificate

Initial Send Screen Display

Printing the TX Terminal ID

Dividing Data into Chunks When Sending with Webdav

Gamma Value for Ycbcr Send Jobs

Initializing TX Settings

2-Sided Printing

Paper Drawer Selection

Reducing a Received Document

Printing Footer Information on a Received Document

On 1 Log

Gamma Value for Ycbcr Received Jobs

Adjusting the Alarm and Monitor Volume

ECM Transmission

Pause Time

Auto Redial

Checking the Dial Tone before Sending

ECM Reception