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Canon
CFX-L4DDD
PLAIN PAPER FACSIMILE .
USER'S GUIDE

Summary of Contents

  • Page 1

    Canon CFX-L4DDD PLAIN PAPER FACSIMILE . USER'S GUIDE...

  • Page 2

    DOD (DIRECT DISTANCE DIAL) LINE IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS Canon recommends an individual line following industry standards le.g., the 2500 (touch tone) or 500 (rotary/pulse dial) telephones). A dedicated extension off a PBX Note unit without "Call Waiting"...

  • Page 3

    RIGHTS OF THETELEPHONE COMPANY Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equip- ment.

  • Page 4

    DDD (DIRECT DISTANCE DIAL) LINE IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS Canon recommends an individual line following industry standards [e.g., the 2500 (touch tone) or 500 (rotary/pulse dial) telephonesl. A dedicated extension off a PBX Note unit without "Camp On"...

  • Page 5

    - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - "~:'~ "' vi Canon CFX-L4000 User's_Guide "'J;j1j.

  • Page 6

    ; : , 1 l . - . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Canon CFX-L4000 User's Guide...

  • Page 7

    - OSYNUG LASERSTRALNING NAR DENNA DEL AR OPPNAD. BETRAKTA STRALEN. ADVARSEU - USYNUG LASER STRAUNG, NAR DENNE ER ABEN. UNDGA BESTRAuNG. ADVARSEL - USYNUG' LASERSTRAUNG, NAR DEKSEL APNES. UNNGA EKSPONERING FOR STRALEN. -;::«>1.J/t-«>".t;'U::f:iiJllIv-+J'-~fJ'."~f\ "t:LI"'''. v-+J'-1tr.:~&~tl1J,:LI~?I;:L,"t:<t:!~LI. RS5-8169 Canon CFX-L4000 User's Guide...

  • Page 8: Table Of Contents

    TABLE OF CONTENTS Part 1 Introduction Features of the Canon CFX-L4000 Plain Paper Fax Features Copier Features Telephone Features How to Use Your Documentation Type Conventions Customer Support Important Safety Instructions Part 2 Getting Started Setting Up Your Fax Choosing a Location for Your Fax...

  • Page 9: Table Of Contents

    Adjusting the Fax for Different Types of Answering Machines Using an Answering Machine Mess~ge Recording the Outgoing 4-10 Receiving Documents in Memory 4-11 Printing a Fax from Memory 4-11 Messages Displayed While Receiving a Fax 4-12 How to Cancel an Incoming Fax 4-13 Canon CFX-l4000 User's Guide...

  • Page 10: Table Of Contents

    Activity Management Report Transmission Report Reception Report Memory Clear List Pri~ting R.~gistered Information in the Fax Printing a List of User's Data Printing a List of Registered Telephone Numbers One-Touch Speed Dialing Report Coded Speed DialillgReport Group Dialing Report Canon CFX-L4000U§.er's Guide...

  • Page 11: Table Of Contents

    Part 7 Maintenance -,," Maintaining the Fax Cleaning the Fax Cleaning the Outer Casing Cleaning the Inside of the Fax Cleaning the Scanner Components Part 8 Troubleshooting Problems and Solutions Paper Jams Document Feed Jams and Misfeeds Recording Paper Jams Problems Sending Faxes The document does not feed properly Can't send a fax...

  • Page 12: Table Of Contents

    To Access RECEIVE (RX) SETUP: To Access FAX PRINTER SETUP: A-l0 To Access SYSTEM SETTINGS: A-12 Appendix B Specifications Specifications Appendix C Options Handset Package Contents Attaching the Handset to the Fax Memory Board Installing the Memory Board Glossary Index User's Canon CFX-L4000 Guide...

  • Page 13

    ~~~~~ :'~., .~ X." Introduction This chapter introduces you to your fax. It also explains how to get the most from the documents that come with the CFX-L4000, and gives important safety in- structions. "':..

  • Page 14

    CFX-l4000 FEATURES THE CANON Thank you for purchasing the new Canon CFX-L4000 Facsimile Machine. The CFX-L40QO is a G3 fapsimileunit that allows you to send your docum.ents in the shortest time possible at high speed. To gain the most benefit from all the new features, be sure to refer to this manual when you are not sure how to perform a task.

  • Page 15: Copier Features, Telephone Features

    FEATURES OF THE CANON CFX-L4000 P~ain Paper Fax Features • A transmission speed of six seconds per page* • A fax memory that can store approximately 10 received pages, and up to 42 received pages with the optional 0.5 MB memory...

  • Page 16: Specifications, Setting Up Your Fax

    Part 8, "Troubleshooting." For the unit's technical specifications, see Appendix B. If you still have questions about how to use your CFX-L4000, feel free to contact your authorized Canon Facsimile Dealer's sales or service representative. They will be glad to answer your questions.

  • Page 17: How To Use Your Documentation, Type Conventions

    TO USE YOUR DOCUMENTATION Type. Conventions This manual uses the following type conventions to emphasize information: Warnings tell you how to avoid actions that could injure you or others nearby. Warning Cautions tell you how to avoid actions that could damage your equipment.

  • Page 18: Customer Support

    Part 8, JlTroubleshooting." If you still cannot solve the problem, contact your local Canon Facsimile Dealer. If you think your fax needs service, only an authorized Canon Fac- simile Service Dealer will do warranty service. You must have your sales receipt for warranty service.

  • Page 19

    Never attempt to disassemble the unit: exposed power Warning points inside the unit can cause electrical shock if you touch them. Take your fax to your local authorized Canon Facsimile Service Dealer for all service. • Follow all warnings and instructions marked on the fax.

  • Page 20: Important Safety Instructions

    • Never lift the fax by its paper cassette-always hold it by the sides. Unplug the fax from the wall outlet and refer servicing to your local authorized Canon Facsimile Service Dealer under the following Note conditions: • When its power cord or plug is damaged or frayed.

  • Page 21

    Started Getting This chapter tells you how to unpack your Canon CFX-L4000 and get it ready to send, receive, and print documents, and how to enter the user information.

  • Page 22: Choosing A Location For Your Fax

    Set the fax on a flat, sturdy, vibration-free surface. • Do not set up the fax near a television, radio, or heavy equipment that can generate strong electromagnetic fields. • Do not use or store the fax outdoors. Canon CFX-L4000 User's Guide...

  • Page 23: Dimensions

    - - - - - - - - - - - - \ - - - r - - -~.r------------I 12.4" (315 mm) Bottom view <0 ....:;<' If you need assistance installing your fax, contact your local Canon authorized service representative or your local telephone company. Note Getting Started...

  • Page 24: Do You Have Everything?

    Telephone Line powercord~ 2 Sub Trays (same size): Document Support for ..• ,###~ .... ADF and Output Tray [Document Support for Scanned Documents FX3Toner Cartridge Main Unit - 1 + - - Canon CFX-L4000 User's Guide...

  • Page 25

    YOUR UNPACKING Make sure you have the following items: • Hardware: 2 Sub Trays (same size) Main CFX-L4000 with Paper Cassette • Output Tray • Document Support for ADF FX3 Toner Cartridge One-Touch Faceplate Document Support for Scanned Documents Power Cord...

  • Page 26: Unpacking Your Fax, Removing Shipping Materials, Replaceable Parts

    , - - - - - - - - - - - - - - - - - - - - - , Replaceable Parts The only component of the fax that should need regular service or replacement is the FX3 toner cartridge. Canon CFX-L4000 User's Guide...

  • Page 27

    ASSlEMBLING YOUR FAX Attach the following parts to your fax as explained below: Output Tray and Document Support for ADF Insert one tab first into the slot. then the other tab into the other slot. Make sure that the output tray and document support for ADF rest back.

  • Page 28: Controls, Components, And Connections, From The Front

    ' - - - - - - - - - - - - Inner Cover ' - - - - - - - - - - - - - - ' - - - - - - - Speaker Canon CFX-L4000 User's Guide...

  • Page 29: From The Back, The Handset (option)

    COMPONENTS~ANDCONNEC'TIONS CONTROLS, From the Back Rear cover Open to remove paper when a paper jam occurs. Front Cover - - - - - - - - ' Release Latch Opens the front part of the fax to Power Connector remove paper jams or to select paper delivery.

  • Page 30: The Operation Panel

    • LCD display Displays messages and prompts during operation. Displays selec- tions, text, and names when registering information. • FINE/STANDARD button Use to set resolution for the type of document you want to send. 2-10 Canon CFX-l4000 User's Guide...

  • Page 31

    CONTROLS,; COMPONENTS. AND CON,NECiI"ltONS • SPEAKER .VOLUME switch .:.' " Set ttie monitor volume of the speaker with this switch. 6) Ooe-Touch Speed Dial/Special Function buttons Use these buttons for One-Touch Speed Dialing and to perform special operations. • Numericbuttons Use the numeric buttons to enter phone numbers when dialing.

  • Page 32

    Press to enter a + in your facsimile number. • SPACE button Press to enter a space between numbers or letters when you register facsimile numbers and names. • CLEAR button Press during data registration to clear a number or name. 2-12 Canon CFX-L4000 User's Guide...

  • Page 33: Making Connections, Connecting The Telephone Line, Connecting A Telephone Or Optional Handset

    Connect the end of the telephone or optional handset cord to the jack marked ~. If the connector does not fit the jack or does not seat properly, contact your local Canon authorized service representative or tele- Note phone company to have the correct connector installed.

  • Page 34

    Connect the end olthe extension phone or answering machine cord to the jack marked If the connector does not fit the jack or does not seat properly, contact your local Canon authorized service representative or tele- Note phone company to have the correct connector installed.

  • Page 35: Powering Up

    CONTROLS. COMPONENTS. AND CONNECTIONS ,Powering Up If you are planning on increasing your fax's memory. see Appendix C before you power up. Note Once you finish setting up your fax, you are ready to power it up. Follow these guidelines when connecting your fax to a power source: Warning •...

  • Page 36

    When connecting the fax for the first time, the date display alternates with the following message: "H 07123196 INSTALL CARTR I DGE See liThe Toner Cartridge" on the following pages for details on installing the toner cartridge. 2-16 Canon CFX-L4000 User's Guide...

  • Page 37

    THE TONER CARTRIDGE Handlingal1dStori'ngCartridges' • Do not expose the cartridge to direct sunlight or bright light for ~inutes. longer than five • Do not open the drum protective shutter on the cartridge. If the drum surface is exposed to light and damaged, print quality may deteriorate.

  • Page 38

    ..'.,,': InstallinglReplacingthe-TonertCartridge '., The fax uses a Canon FX3 toner cartridge. The procedure below explains how to install the cartridge for the first time, and how to replace it when the toner runs out. When the message REPLACE CARTRIDGE appears, the toner in the...

  • Page 39

    THE 'TONER CARTRIDGE Remove a new'tonercaftridge frorilits protective ba.g. • Save the protective bag. You may need to repack and transport it in the future. Gently rock the cartridge from side to side five or six times. • This evenly distributes the toner inside. Place the cartridge on a flat, clean surface, and steady it with one hand.

  • Page 40

    Gently slide the cartridge down and back and push firmly until it clicks into position. • Make sure the cartridge is set all the way into the unit. Other- wise the fax won't operate properly. 2-20 Canon CFX-L4000 User's Guide...

  • Page 41

    THE TONER CARTRIDGE ·10 - Gentlycldse theprihter'door. ' • Never leave the printer.door open. Exposure to light can damage the drum surface. Note • If you see CHECK PRT/FRI\lT COVRS in the display even after closing the printer door, the cartridge may not be installed prop- erly.

  • Page 42: Loading Recording. Paper

    Remove the paper cassette being careful not to drop it as you pull it out. Note • Filling the paper cassette without removing it completely from the fax may cause the paper to misfeed. Be sure to remove the paper cassette completely before loading paper. 2-22 Canon CFX-l4000 User's Guide...

  • Page 43

    LOADING/RECORDING 'P,APER Adjust the paper cassette for the paper size you waht to load. • Paper selector To set the selector for Legal- or Letter-size paper: - Remove the selector by gently slanting it back and lifting it. - Insert the selector into the slots for the paper size you want. For Legal-size paper For Letter-size paper Before loading the paper, fan it and then stack it so that the leading...

  • Page 44

    Note selector. • Check all corners and edges of the paper stack to be sure they are flat and even. • . The cassette can hold about 250 sheets of standard paper. 2-24 Canon CFX-L4000 User's Guide...

  • Page 45

    A-11) • If you wish to use A4 size paper, please contact your authorized Canon Facsimile Service Dealer. • If the paper cassette jams when you try inserting it in the fax, remove it from the fax and open the printer door. Then close it and try reinserting the paper cassette.

  • Page 46: Selecting Paper Delivery, Paper Delivery Selector

    Face-down delivery ~aper Delivery Selector Follow the procedure below to select face-up or face-down delivery with the paper delivery selector: Remove any documents or printed paper from the fax. 2-26 Canon CFX-L4000 User's Guide...

  • Page 47

    SELEC.TING,PAPER,DEUVERY ·2 Use the front cover release latch toCOpen the'front cover. ~'----- Front cover Front cover release latch release latch Please note that the operation panel (which can also be opened) sits on top of the front cover. Do not open the operation panel for this Note procedure.

  • Page 48

    This will allow the printed pages to come out without blocking the face-up delivery slot. • When the face-down slot becomes full OUTPUT TRAY FULL is displayed. Faxes received after this message is displayed will be stored in memory. 2-28 Canon CFX-L4000 User's Guide...

  • Page 49: The Menu System, Storing Information In The Fax, Guidelines For Registering Information

    STORING INFORMATION IN THE FAX FCC rules governing the use of fax equipment require that you include your fax number, your name or company name, and the date and time of transmission on each fax you send. So, you need to enter this information now, before you begin using your fax.

  • Page 50

    Press 5 four more times. The letter k appears in the display. [UN IT k NAME J~K~L~j~k To enter the k, press the button of the next letter you want to enter, or press the right cursor> (Special Function button). Ex:1!) 2-30 Canon CFX-L4000 User's Guide...

  • Page 51: Using The One-touch Speed Dial/special Function Buttons

    STORING INFORMAI10N, IN THE FAX sarn~group,YQ~have To enter two letters from the to use the right cursor button. For example, you would enter AA like this: ACTION DISPLAY Press the button until an "A" appears in the upper right corner, then press 2 for the first (UNITANAME Press the rJght cursor>...

  • Page 52: Using The Menu System

    Press SET to select an item from the menu, or press STOP to cancel the menu selection and return to standby mode. SlOP T U E 1 7 : 20] 2-32 Canon CFX-L4000 User's Guide...

  • Page 53: Personalizing Your Fax ~' ~ ~ ,;,.."' ~., ..,.;, Identifying Your Documents : ~

    STORING INFORMATION INTHE<FAX· Personalizing Your Fax Identifying Your Documents When sending documents, you can have your fax number, your name, and the current date and time printed out by the receiving fax. This information is called your TTl (Transmit Terminal Identification) and appears at the top of the faxed document in small type.

  • Page 54: Entering User Information

    Note Press SET to save the fax number, then press SET again to display UNIT NAME. USER SETTINGS , 3. UN I T NAME (UN I T NAME 2-34 Canon CFX-L4000-User's Guide...

  • Page 55

    Enter your name or yd(if' company characters-using the numeric buttons. p. 2-29) UN I T NAME Ex: CANON INC CANON Press SET to save the name, then press STOP to return to standby mode. 07/23/96 17:20) 2-35 Getting Started...

  • Page 56

    Press SET, then use the search buttons to select rotary pulse or touch tone. " TEL LINE TYPE TOUCH TONE TEL LINE TYPE ROTARY PULSE Press SET to save your selection, then press STOP to return to standby mode. S1O' rUE 17:20] 07/23/96 2-36 Canon CFX-l4000 User's Guide...

  • Page 57

    •• ". • . : . 1 -.; Sending Faxes Now that you have installed and set up your Canon CFX-L4000, you are ready to begin sending faxes. This section describes the types of documents you can fax, two ways...

  • Page 58: Document Requirements ......•

    To prevent paper jams in the automatic document feeder (ADF), make sure not to use any of the following with the fax: Carbon or carbon Wrinkled or creased paper back paper Curled paper Coated paper Torn paper Onion skin or very thin pa per Canon CFX-L4000 User's Guide...

  • Page 59

    DOCUMENT REQUIREMENTS Scanning Area ;' , Make sure your document's text and graphics do not extend all the way to the edge of the page. The white area in the illustration below shows the area the fax can scan on a US-Letter size (8.5" by 11") page.

  • Page 60: Preparing To Send A Fax, Loading The Document ~

    If your document is longer than this, you can add more pages to the automatic document feeder (ADF) while the fax is being sent (see"Adding Pages During Transmission" later in this section). Slide the paper guides to fit the width of the document. Canon CFX-l4000 User's Guidi...

  • Page 61

    PREPARING TO SEND A FAX do~urnentface Placeihe do\l\lndhthe'fax, and gently insert the document into the automatic document feeder (ADF) until it stops. v · If you are experiencing difficulty feeding multipage documents, remove the stack and tap it on a flat surface to even the edges. Note •...

  • Page 62: Two Ways To Send A Fax ....................•, Memory Sending, Manual Sending

    This is useful when the other party uses one phone line for both voice and fax transactions. • Load as described on • You will hear the dial tone, pages 3-4 and 3-5. and the lamp lights IN USE Canon CFX-L4000 User's Guide...

  • Page 63

    ,WAYS TO;SEND A FAX As the docu ment is scanned into memory, a Check the display to Press START/COPY to, send , tra!nsaction number make sure the number the fax. appears in the display: is correct. this number identifies the document and can be STARTlo:Pf rEL=...

  • Page 64: Adding Pages During Transmission, Canceling A Transmission

    If you press the STOP button while the fax is waiting to redial, the display will be deleted, but the transmission will not be canceled. Note Follow the procedure on page 5-15, "Deleting a Stored Fax from Memory" to cancel the transmisson. Canon CFX-L4000 User's Guide...

  • Page 65: Messages Displayed During Sending

    Messages Displayed During Sending',: When the fax sends a document, the following messages are dis- played. These messages allow you to see the progress of the trans- mission and know when it has been completed. Messages during memory sending Message displayed when,thefax is scanning the document to be sent.

  • Page 66: Manual Redial

    Waits two minutes before redialing • If an error occurs during transmission, the fax resends the first page of the document and the error page. You can change these settings by following the procedure on the next page. 3-10 Canon CFX-L4000 User's Guide...

  • Page 67: Setting Up Redialing

    .Setting Up Redialing You can set up the following for automatic redialing: • The number of times the fax attempts redialing • The time interval between redialing attempts • How the fax handles redialing when a transmission error occurs Follow the procedure below to adjust these settings. ACTION DISPLAY DATA...

  • Page 68

    Resends only the page where the error RESEND TX FROM · ERROR PAGE occurred. Resends all the document pages. RESEND TX FROM · PAGES Press SET to save your selection, then STOP to return to standby. STOP J'.."",.,~~i ~ 17:20] (07/23/96 3-12 Canon CFX-L4000 User's Guide...

  • Page 69: Maximizing Image Quality, Resolution, Auto Halftone

    MAXIMIZING IMAGE QUALITY Canon's Ultra High Quality (UHQ) and auto-halftone imaging technology allows you to send and receive faxes that have print quality very close to that of the originals. Resolution The fax has two resolutions: • STANDARD This is the best setting for normal printed or typewritten text. It allows the fastest document transmission.

  • Page 70: Scanning Contrast

    You can cancel and return to standby mode by pressing STOP any time before pressing SET in step 5. Press SET to save your selection, then press STOP to return to standby mode. TUE 17:20) 07/23/96 3-14 Canon CFX-L4000 User's Guide...

  • Page 71

    Receiving Faxes This chapter describes how to set up the Canon CFX-L4000 to receive faxes in a way that best suits your needs.

  • Page 72: How To Set The Receiving Mode

    If the ANS HOOK UP lamp is on, the fax is set for answering machine receiving. See "Using the Fax with an Answering Machine" below for more information. Answering machine receiving mode will not work properly if you do not have an answering machine hooked up to your fax. Note Canon CFX-L4000 User's Guide...

  • Page 73: Automatic Receiving Options

    WAV~"TO.,RE:~EIVEA THREE FA'.' Automatic Receiving Options The fax's automatic"receiving mode can operate two ways: • Fax-only receiving Fax-only receiving answers all calls, but accepts only those from fax machines and disconnects all others. (This is the default setting.) • Fax/telephone auto-switch receiving Use fax/telephoneauto-swit<:h,receiving when you have a com- bined fax/telephone line.

  • Page 74

    35 seconds. The factory programmed default is RECEIVE. 2. If you set the Frr SWITCH ACTION to DISCONNECT, the fax will disconnect the phone call immediately freeing up your phone line at this point. Canon CFX-L4000 User's Guide...

  • Page 75

    THREE WAYS ,TO RECEIVE .A FAX What Happens When the FAX/TELAUTO--SW is Selected "_ Telephone charges Fax answers without ringing begin for caller. ' - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' Dacument received automatically.

  • Page 76: Three Ways To Receive A Fax

    08SE~ Press then use the search buttons to display·2. FIT RING TIME: SET, this is how many seconds the fax rings while waiting for someone to pick up the handset. [FAXITEL AUTO SW 2.F/T RING TIME Canon CFX-L4000 User's Guide...

  • Page 77

    THREE WAYS TO RECEIVE A FAX Press then use the numericbdttonstOenter a time from SET, seconds. FIT RING TIME E x : 0 0 0 015SEC. Press then use the search buttons to display 3. Fff SWITCH SET, ACTION: this tells the fax what to do if no one picks up the handset within the specified ring time.

  • Page 78: Manual Receiving

    Replace the handset in its cradle. If the fax's handset is not properly seated, the off-hook alarm will sound and the fax will not be received. The alarm stops when the handset is placed correctly in its cradle. Canon CFX-L4000 User's Guide...

  • Page 79: Using The Fax With An Answering Machine, Using An Answering Machine

    A~FAX THREE WAYS TO RECEIVE Using the Fax with an Answering Machine Press the ANS HOOK UP/MANUAL button until the ANS HOOK UP lamp goes on. ANSHOOKUP~ MANUAL Set your answering machine to answer. • The fax allows the answering, machine to answer, then listens ~'~itche~fto r~~eive for a fax tone, and mode automatically if it...

  • Page 80

    Leave a 4-second pause at the beginning of the message (the 4- second pause plus the outgoing message should not exceed a total of 15 seconds). • Set the answering machine to answer on the first or second ring. 4-10 Canon CFX-L4000 User's Guide...

  • Page 81: Printing A Fax From Memory

    THREE WAyS TO RECEIVE A Receiving-Documents in:Memury When the fax unit is receiving a fax, it automatically stores unprinted pages in memory if: • the fax runs out of paper. • the fax runs out of toner. • there is no toner cartridge installed. •...

  • Page 82: Messages Displayed While Receiving A Fax

    • Reception result (RECEPTION OK or an error message) • TX/RX no. The fax will print a reception report (RX Report) if it has been set to do so. p. 6-4, A-5) 4-12 Canon CFX-L4000 User's Guide...

  • Page 83: How To Cancel An Incoming Fax

    THREE WAYS TO RECEIVE A FAX How to Cancel an Incoming Fax To cancel an incoming fax: ACTION DISPLAY Press STOP. CANCEL DURING TXtRX? YES=(*) NO=(#) Press to cancel, or # to resume receiving the fax. • 4-13 Receiving Faxes...

  • Page 84

    .'~. .;.. _.-;., ...". . -.. .' .'-.. .' ,L:· .. /- .:..: '.. --; SpecialFeatut~s " This section describes the fax's speed dialing and group dialing features, along with its memory, copying, and polling functions.

  • Page 85: Speed Dialing, Storing Numbers For One-touch Speed Dialing

    SPEED IALING Your Canon fax can store up to 120 phone numbers: up to 20 of your l1'lost frequently used nqmb'ers can be stored for One-Touch Speed Dif!ling, and an additional 100 numbers can be stored for Coded Speed Dialing.

  • Page 86

    ';::' ,:-'; ., ,. ':.;. Press SET twice, then' the numeric bUttons store the name that goes with the number. (See page 2-29 for details on entering letters.) Ex: CANON INC [NAME ~..=dll CANON l ! =11 ~ - - - - - ~ - - - ~ = = ' J Press SET.

  • Page 87: Using One-touch Speed Dialing

    (ADF), the fax will display SET DOCUMENT. • If no number is stored under the button you press, the fax will display NO TEL When using One-Touch Speed Dialing, make sure the FUNCTION lamp is off. Note Canon CFX-L4000 User's Guide...

  • Page 88: Storing Numbers For Coded Speed Dialing ......•

    Press SET twice, then use the numeric buttons to store the name that goes with the number. (See page 2-29 for details on entering letters.) [NAME : A] Ex: CANON INC '-_--=-C.:..:.A.:..:.N-=-O: . . . : . . N ----,-,IN'-'-'C=--_ _ Special features...

  • Page 89

    You may want to print a list of the numbers and names you store under the Coded Speed Dial codes, and post the list near the fax. See "Printing a List of Registered Telephone Numbers" on page 6-7. Canon CFX-l4000 User's Guide...

  • Page 90

    DIALING SPEED Place the document face down on the fax, and gently insert it into the automatic document feeder (ADF) until it stops. Press CODED DIAL and use the numeric buttons to enter the desired two-digit code (00-99). (You can enter several codes in a row by pressing CODED DIAL between each code.) Thenpress START/COPY.

  • Page 91

    • If you wish to register a group under a One-Touch Speed Dialing button or Coded Speed Dialing Code already registered for speed dialing, or if you want to re-enter a group, you must delete the previous information first. p. 5-3, 5-6, 5-9) Press SET twice. Canon CFX-L4000 User's Guide...

  • Page 92

    STOP anytime before pressing SET in Step 7. Press SET twice, then use the numeric buttons to enter a name for the group. (See page 2-29 for details on entering letters.) CANON INC [NAME : A] .'===~I I~l _-.::.C..:..:A..:..:N-=O..:..:N----' .

  • Page 93: Using Group Dialing

    (ADF), the fax will display SET DOCUIVIENT. • The fax can detect if a number is registered more than once (One- Touch Speed Dialing button no. 10, for example), and sends the document once only to that number. 5-10 Canon CFX-L4000 User's Guide...

  • Page 94

    SENDING TO LOCATION fVloRE THAN ONE · ···Iri addition to Group Dialing, you can use Orie-Touch Speed Dialing, : " " Coded Speed Dialing, and manual dialing to send a fax to multiple destinations. Place the document face down on the automatic document feeder (ADF), and gently insert it until it stops.

  • Page 95

    Using the numeric buttons to enter one destination only. (Be sure to press after entering the number.) Press SET. If MEMORY FULL is displayed while the document is being scanned, the fax cannot be sent later. Note 5-12 Canon CFX-L4000 User's Guide...

  • Page 96: Special Dialing (~, Dialing Through A Switchboard, Long Distance Dialing ,, How To Enter Pauses

    SPECIAL DIALING expl~il1 -- 111 this"$eetiq'ri';we'll some $pe.chirpiciling features like dialing through a switchboard,a'rid dialing' international numbers. Dialing Through a Switchboard (private branch exc!:lange) an on-:site telephone switch- board.' " , , ' " -., If your faxis:comiected-through a'switchboard, dial the outside line number first.

  • Page 97

    • To make a longer pause a number, press PAUSE again. Each pause adds two seconds to the length of the pause. • A pause at the end of a number is ten seconds long. 5-14 Canon CFX-L4000 User's Guide...

  • Page 98: Using Memory, Deleting A Stored Fax From Memory

    USING MEMORY Deleting a Stored Fax from Memory ACTION DISPLAY FUNCTION, MEMORY REFERENCE. Press then MEMORY FUNCTION REFERENCE MEMORY REFERENCE -I:f· I· 1. DELETE DOCUMENT Press SET/then use the 'search buttons to select the TX/RX number of the fax you want to delete. (DELETE DOCUMENT I ..

  • Page 99: Resending A Document That Encountered An Error Signal

    This function can only be used when the ERASE FAILED TX setting in the SEND (TX) SETUP menu is set to OFF. See page A-6, Note for details on changing the setting. • The fax is erased from memory after it is successfully sent. 5-16 Canon CFX-L4000 User's Guide...

  • Page 100: Printing A List Of The Documents In Memory

    USING' MEMORY Printing a List of the Documents in Memory The fax can print out a list of any faxes it has stored in memory, along with the transaction (TX/RX) number of each. Once you know the transaction number of a fax in memory, you can print the fax, send it to another location, or delete it.

  • Page 101: Printing A Stored Fax

    (---7 Press SET, then press to print the first page of the fax, or to print the entire fax. PRINT PG ONLY? YES=(*l NO=(#l TX/RX 0002 PRINTING P.001/001 Press STOP to return to standby mode. 5-18 Canon CFX-L4000 User's Guide...

  • Page 102

    US1N'G MEMORY FaxtorAn:other~Destination Sending a Stored Faxes stored in memory can easily be sent out again. If you get an error or busy signal when sending a fax from memory, for example, you can send it to another destination without having to scan it again.

  • Page 103: During A Power Failure :, Memory Backup Function

    To make the best use of the fax's memory backup, avoid turning the fax off unless absolutely necessary. The backup battery recharges while the fax is powered on, and takes 15 minutes to recharge fully. 5-20 Canon CFX-L4000 User·s Guide...

  • Page 104: Making Copies

    MAKING COPIES You can use the fax to make one or more copies of your document, as follows. ACTION DISPLAY Place the document face down on the automatic document feeder (ADF), and gently insert it until it stops. Press START/COPY. START 100P'I' COpy COPY PAGE...

  • Page 105: Polling A Fax Machine

    Press START/COPY and the fax will start to poll automatically. START/CDPY The fax then begins to receive the fax. If the sender is using a Canon fax machine which has the Polling 10 function, ask him to set the Polling 10 of his fax to 255 (1111 1111 Note binary number).

  • Page 106

    USING TONE DIALING ON A PULSE LINE Even if you have a pulse line, the fax enables you to use tone dialing once you've connected to the number you're calling. This lets you take advantage of many services that require tones, such as selecting options from telephone "touch-line"...

  • Page 107

    Activity Reports This part describes how to print a variety of reports.

  • Page 108

    3 OK 02'44 .07/23 2 50921 CanoR [TALIA 09: 30 0032 B'CAST 3 OK 02 'OS 887 0166 Canon AUSTRAL I A *07/23 09:32 0032 B'CAST 01' 36 ECl! 3 OK .07/23 10:13 .31 20 545 8545 Canoo Europa N.V...

  • Page 109

    A-5) 07/24/96 WED 08:46 FAX 518 488 6700 Canon U.S.A. li!IOOl _.ass*••••a.s**_*****._ •••• ERROR TX REPORT ••• s ••••••••••••••••• _. __ •••••...

  • Page 110: Printing Transaction Reports

    TX/RX NO 5002 CONNECfION TEL CONNECfION ID ST. TIllE 07123 10:04 USAGE 00'55 PGS. RESULT • You can also set the fax to print an activity report only when an error occurs during receiving. p. A-5) Canon CFX-L4000 User's Guide...

  • Page 111

    IlEKORY FILES DELI!TIID _ODE TX/RX NO CONNllCfION TEL/ID PGS. SIlT THill ST. TIE 0009 DEL SQ BDCST (. DO I Canon SVIlNSKA 07/23 14: 15 04 I Canon ITALIA 071CANON Tokyo 0010 TRANSnT (. 30lCanon OPTICS 07/23 18:02 IIIl_ORY RX...

  • Page 112

    Printing a List of Use the following procedure to print a list of the data registered in the fax. This. list allows you to review all the settings available and the selections currently in place for your CFX-L4000. ACTION I}ISPLAY...

  • Page 113

    031 81 773 3173 Canon U.K. 041 2 50921 Canon ITALlA 051 GROUP DIAL CANON G..oup-01 061 2 887 0166 Canon AUSTRALI A 071 OJ 3756 6112 CANON TokYo Coded Speed Dialing Report 07/23/96 TUE 09'12 FAX 516 488 8700 Canon USA 1i!I001 a.a._a.a •••••••••••••••••••••••••...

  • Page 114

    001 8 7448500 Canon SVENSKA Group-02 02) 20 5458545 Canon Europa 07) 03 3756 6112 CANON Tolao OS) CANON GrouP-Ol 031 81 773 3173 Canon U.K. 041 2 50921 Canon ITALIA 061 2 887 0166 Canon AUSTRALIA Canon CFX-l4000 User's Guide...

  • Page 115

    · ._.,' .,." .._ . , . , Maintenance The fax is designed to operate with a minimum of regular main- tenance, as described in this chapter.

  • Page 116: Cleaning The Fax, Cleaning The Outer Casing

    Do not use thinner, benzene, alcohol, or other organic solvents to clean the fax, or you can discolor it or cause it to malfunction. Caution Plug the fax back in. Canon CFX-L4000 User's Guide...

  • Page 117

    MAINTAININI; )THE-Pmc the;:fax .' . ..;, Cleaning the Inside of "<'". To prevent toner powder and paper dust from accumulating and affecting the quality of the fax's printing, clean the inside of the fax periodically as follows: When you unplug the fax, be sure to plug it in again as soon as possible: without power, it will retain any data in image memory for Note about an hour.

  • Page 118: Cleaning The Scanner Components

    If the document scanning glass and rollers are dirty, the documents you send or print will be dirty, too. • Clean with a soft cloth that will not scratch the glass or rollers. --I--\-..",..q~~~ Scanning glass Canon CFX-l4000 User's Guide...

  • Page 119: Maintaining The Fax

    MAINTAINING THE FAX Clean the shaded areas of the operation panel and the fax. • Dirt and dust particles that collect on the underside of the operation panel also affect the quality of documents you copy and send. Use a soft, dry clean cloth to wipe up paper dust around the rollers. When you are finished, close the operation panel by pressing it down from the center as shown.

  • Page 120

    :~:-": .'.~;. ,~'i .--~-\. .\.,:r-·,,:. :;-1 ;" \ > ' ··:l':-!; .. - "" . . :- Troubleshooting· This part describes the trouble- shooting procedures to use should a problem occur when . using fax.

  • Page 121: Problems And Solutions, Paper Jams ;, Document Feed Jams And Misfeeds

    With the operation panel open, remove the document by pulling it up. Close the operation panel by pressing it down from the center. Press STOP. Reset the document as described on page 3-4. Canon CFX-L4000 User's Guide...

  • Page 122: Recording Paper Jams ' ;

    P,R08LEMS AND SOLUTIONS Recor~ing Paper Jams If the recording paper jams or misfeeds while you are printing or copying, check the following areas in the order described below. Be sure to remove any documents or printed pages from the fax before removing the paper jam.

  • Page 123

    Once the paper jam is cleared, the document in memory will automatically be printed. • If the error message remains displayed, there may be more jammed paper in other areas. Check the other areas as described on the following pages. Canon CFX-L4000 User's Guide...

  • Page 124

    PROBLEMS AND SOLUTIONS • Inside the F{lx Open the printer door by grasping it on both sides and lifting it up. Remove the toner cartridge from the fax. • Store the cartridge in its protective bag to avoid exposure to light. Use the front cover release latch to open the front cover.

  • Page 125

    The toner is not yet fixed to the paper in this area; take care not to dirty yourself or the inside of the printer area. Caution Lower the plastic cover andgehtly remove any jammed paper from the unit by pulling it forward. Canon CFX-L4000 User's Guide...

  • Page 126

    PROBLEMS SOl.1JTIONS gentIY'puntfrepaperupwardsto'remd'V~;it If neCessary, from the fax. Open the rear cover. Gently pull out any jammed paper from the rear area being careful not to tear it. • Close the rear cover. Troubleshooting...

  • Page 127

    ' ;< , Close the printer door and front cover. • If the paper jam has been cleared completely, the fax will work normally. Canon CFX-L4000 User's Guide...

  • Page 128: Can't Send A Fax, The Faxes You Send Are Spotted Or Dirty

    PROBLEMS.CAN D"SOLUTJ.O;NSi faXe$.:i'· Problems Sending no~ f~ed_properly The document does • Remove the document, then place it back in the automatic document feeder (ADF). For multipage documents remove the document andtap the edge of the stack on a flat surface to even the edges.

  • Page 129: The Fax Doesn't Automatically Switch Between Phone And Fax Transmissions

    Lower the speed at which the unit receives faxes in the RX START SPEED setting of the SYSTEM SETTINGS -(14400 bps to 9600 bps for example). p. A-13) If the faxes you receive don't print out properly, see "Problems Printing," below. 8-10 Canon CFX-L4000 User's Guide...

  • Page 130: Problems Printing, Nothing Prints

    PROBLEMS AND SOLUTIONS Problems Printing If the fax's print quality becomes unsatisfactory, consider the follow- ing suggestions: • Most paper has one side that provides better print quality than the other. If the print quality is poor, try turning the paper over and printing on the other side.

  • Page 131: Vertical White Streaks

    Put the cartridge back into the fax. Close the printer door. If the problem continues, the cartridge needs to be replaced. See page 2-17, "The Toner Cartridge" for details on replacing the FX3 toner cartridge. 8-12 Canon CFX-L4000 User·s Guide...

  • Page 132: The Telephone Doesn't Work, Nothing Appears In The Display, Can't Make Copies

    • ..f ..• PROBLEMS AND SOLUTIONS ": The telephone doesn't work • Make sure the phone line is correctly connected to the fax. p. 2-13) • Make sure the fax is set for the type of line you have (pulse or tone).

  • Page 133

    For an overseas call, add pauses at the end of the registered number. p. 5-13) (---7 If the other party is using a Canon CANNOT DO POLLING RX#021 You cannot poll. fax machine, ask him to set the polling ID of his fax to 255.

  • Page 134

    DISPLAy,MESSAGESAND iMi:MIINGS DOCUMENT TOO LONG #003 The document is longer than 39.4" Use a copy machine to make a reduced copy of the document. Then send again. ECMRX The fax is receiving a fax using ECM. ECM transmissions may take longer than normal transmis- sions.

  • Page 135

    You pressed the STOP button to cancel the current operation. TX/RXNO. nnnn When the fax sends or receives a fax, Write the number down if you'll it assigns it a unique identification need it later. number. 8-16 Canon CFX-L4000 User's Guide...

  • Page 136

    Ap'penilIx'A The Menu System This appendix summarizes the CFX-L4000's menu system. Use this as a guide to help customize how your fax operates.

  • Page 137: To Access Speed Dial Setup:

    Press SET, then use the search buttons to display the item you want to set or change (see the following table). (USER SETT I NGS ,-I_...J1 \-1_-, 3.UNIT NAME Press SET, then use the search buttons to select menu items and sub- items. Press SET. Canon CFX-L4000 User's Guide...

  • Page 138

    THE MENU SYSTEM USER SETTINGS Description Menu Item Options Comments Sub-item 1. DATE & TIME Enter the date and time. Enter the time (in 24-hour form) and date with the numeric buttons. 2. UNIT TELEPHONE # Enter your fax number. Enter up to 20 digits.

  • Page 139

    Press SET, then use the search buttons to display the item you want to set or change (see the following table). [REPORT SETT I NGS 2.RX REPORT Press SET, then use the search buttons to select menu items and sub- items. Press SET. Canon CFX-L4000 User's Guide...

  • Page 140: Activity Management Report

    THEMENU;SVSTEM REPORT SETTINGS Menu Item Description Options Comments Sub-item 1. TX REPORT PRINT ERROR Set whether the fax prints an activity report PRINT ERROR ONLY: Prints a report for faxes it sends. ONLY*. only when an error occurs during OUTPUT YES. sending.

  • Page 141

    Press SET, then use the search buttons to display the item you want to set or change (see the following table). (SEND(TX) SETUP 1 . ECM Press SET, then use the search buttons to select menu items and sub- items. Press SET. Canon CFX-L4000 User's Guide...

  • Page 142

    THEMENU,SYSTEM SEND (TX) SETUP Description Menultem Options Comments Sub-item Turn Error Correction Mode (EeM) for 1. ECM TX ON*. OFF ON: Transmitting is done in error transmissions on or off. correction mode. OFF: Tansmitting is done without error correction. 2. MID PAUSE SET Set the length of the pause entered by 01-15 SEC (02*) A pause at the end of a number is ten...

  • Page 143

    Press SET, then use the search buttons to display the item you want to set or change (see the following table). SET. (RECEIVE(RX) SETUP 11-_...8 2.RX MODE II-_..J Press SET, then usethe search buttons to select menu items and sub- items. Press SET. tanon CFX-L4000 User's Guide...

  • Page 144

    THEMENU 1SY'STEM RECEIVE SETUP (RX) Menu Item Descl'iption Options Commands Sub-item 1. ECM RX Turn Error Correction Mode (ECM) ON*, OFF ON: Receiving is done in error receiving on or off. correction mode. OFF: Receiving is done without error corrrection. 2.

  • Page 145

    Press SET, then use the search buttons to display'the item you want to set or change (see the following table). FAX PRINTER SETUP II---J 1 .SELECT PAPER SIZE Press SET, then use the search buttons to select menu items and sub- items. Press SET. A-10 Canon CFX-L4000 User's Guide...

  • Page 146

    LTR*, LGL, A4 Select either Letter, Legal, or A4 size paper. To adjust the paper cassette for A4 size paper, contact an authorized Canon facsimile Service Dealer. 2. AUTO RX REDUC- Reduce received faxes to fit on the ON*, OFF...

  • Page 147

    Press SET, then use the search buttons to display the item you want to set or change (see the following table). SYSTEM SETTINGS 4.TXSTART SPEED Press· SET, then use the search buttons to select menu items and sub- items. Press SET. Canon CFX-L4000 User's Guide...

  • Page 148

    THE MENU SYSTEM SYSTEM SETTINGS Comments Menu Item Description Options Sub-item 1. RX RESTRICTION Enable/disable reception that is restricted OFF*, ON OFF: Anyone can dial your fax and send a document. to only numbers registered in your fax for One-Touch or Coded Speed Dialing to ON: A party can dial your fax and send avoid receipt of "junk"...

  • Page 149

    • • l .:'''--'' ,.:... Appendix B Specifications The specifications for the CFX-L4000 are listed in this sec- tion.

  • Page 150

    (Without optional handset or trays) Image memory capacity Standard: 10 pages* Extension memory 0.5 MB: 42 pages* (transmission/reception) Extension memory 2 MB: 138 pages* *Based on CCITT No.1 chart, Standard mode Specifications subject to change without notice. Canon CFX-L4000 User's Guide...

  • Page 151

    AppendixC Options...

  • Page 152: Handset, Package Contents, Attaching The Handset To The Fax

    You only need the two screws with plugs provided. Note Attaching the Handset to the Fax To attach the handset to the CFX-L4000 fax, follow these steps: Use a screwdriver to remove the two covers on the left side of the fax unit.

  • Page 153

    HANDSET Remove the plugsJrom the screws and insert them in the holes on the handset cradle. Insert the plugs with the handset cradle in the holes on the fax. Insert the screws into the plugs and push them in with your finger. Options...

  • Page 154

    When carrying the fax unit, do not lift it by the handset cradle as it may break. Caution If you need to remove the handset cradle after it is installed, use a small phillips screwdriver to unscrew the two screws. Note Canon CFX-L4000 User's Guide...

  • Page 155: Memory Board

    You may want to'increase yourfax's rne.mory ifyou send, receive or copy many complex graphics. You can increase the fax's memory by adding a 0.5 MB or 2 MB memory board. • Before touching the memory board, remove any static electricity from your hands by touching a grounded metal object.

  • Page 156: Installing The Memory Board

    ." MEMORY BOARD Installing·the Memory Board To install the memory board in the CFX-L4000 fax, follow these steps: v · Make sure the MEMORY lamp is off. If it is on, refer to page 5-18 for instructions on printing the documents in memory.

  • Page 157

    MEMORY BOARD Use the front cover; release latch to opeRthe front cover. Please note that the operation panel (which can also be opened) sits on top of the front cover. Do not open the operation panel for this Note procedure. Instead keep the operation panel and front cover together as you open the front cover.

  • Page 158

    MEMORY BOARD Hemovethe two screws'on'the·inner; cover using along phillips screwdriver. Close the front cover. Lift the inner cover slightly and remove it from the fax by sliding it forward. Open the front cover again. Canon CFX-L4000 User's Guide...

  • Page 159

    MEMORY,-BOARD If you previously installed a 0.5 MB'memorybo8'rd.,,re'move it from the unit. • Before touching the memory board, remove any static electricity from your hands by touching a grounded metal object. Static Caution electricity can damage the memory board. • Hold the edges of the memory board.

  • Page 160

    Print the User's data list as described on page 6-6, and check the memory amount. The "TOTAL FAX MEMORY" item should say "0.656 MByte" if you installed the 0.5 MB memory board, or "2.156 MByte" if you installed the 2 MB memory board. C-10 Canon CFX-L4000 User's Guide...

  • Page 161

    . ." :,.;;. Glossary ".

  • Page 162

    Canon CFX-L4000 User's Guide ",...

  • Page 163

    GLOSSARY FAX/TEL Auto. This feature automatically detects whether.a call is from a faxmachine or a· Switch .. telephone. If the call is from a fax machine, the fax is automatically received; if the call is from a telephone, the fax rings and you can answer the call using the handset.

  • Page 164

    . After a document is set in the automatic documentfeeder (ADF), the fax begins to scan the entire document into the memory. As the first page of a multiple document is being scanned, your CFX-L4000 will begin to call the other party, and transmit the information even as the remaining pages are being scanned.

  • Page 165

    ' . : ' . ..,' : ," Index...

  • Page 166

    8-13 clearing 2-31 document entering 2-29, 2-30 multipage 3-5 cleaning sending fax machine 7-2 2-ways 3-6 CLEAR button 2-12, 2-31 from memory 3-6 clearing loading 3-4 entry 2-31 manual 3-6 CODED DIAL button 2-11 Canon CFX-L4000 User's Guide "-.

  • Page 167

    INDEX preparation 3-4 preparation 3-4 support 2-7 set up 1-4 FAX PRINTER SETUP menu system 2-32 fax unit copying with 5-21 entering environmental needs 2-2 letters maintaining 7-2 example 2-30 moving 1-8 numbers parts list 2-4 coded speed dialing 5-5 placement 1-7 one-touch speed dialing 5-2 power loss...

  • Page 168

    7-2 storing numbers cleaning 7-2 example 5-2 toner cartridge 8-12 using 5-4 making copies 5-21 one-touch speed dialing report manual printing 6-7 receiving 4-2, 4-8 operation panel 2-10 sending 3-6 output tray 2-7 Canon CFX-L4000 User's Guide...

  • Page 169

    INDEX stored fax example 5-18 user data 6-6 pages private branch exchange (PBX) adding sending through 5-13 during transmission 3-8 pulse line 5-23 paper cassette 1-2, 2-22 clearing jams 8-2, 8-3 at document feeder 8-2, 8-9 RECEIVE (RX) SETUP at paper cassette 8-3 menu system 2-32 inside fax unit 8-5 recording paper 8-3, 8-10...

  • Page 170

    2-6 sending through 5-13 when to service 1-8 SET button 2-12 switching SET DOCUMENT 5-4, 5-7, 5-10 automatic fax/telephone 1-2 setting SYSTEM SETTINGS receiving mode 4-2 menu system 2-32 redialing 3-11 settings image quality Canon CFX-L4000 User's Guide...

  • Page 171: Transmission Report

    INDEX t~l~phone line type 2-36 USER SETTINGS menu system 2-32 telephone user's data list 6-6 calls receiving during power loss 5-20 extension 2-14 connecting 2-14 line 2-7 ventilation 1-7 entering type 2-36 troubleshooting 8-13 toner cartridge 1-2 maintaining 8-12 replacing 2-6 troubleshooting 8-13 transaction number 3-7 transmission...

  • Page 172

    CANON,CFX-L4000 PRODUCT LIMITED WARRANTY Canon U.s.A. Inc. in the case of goods purchased in the U.S.A. or Canon Canada Inc. in the case of goods purchased in Canada (hereinafter referred to as "Canon") warrants its CFX-L4000 Product (the "FAX Equipment") to be free from defects in workmanship and material under normal use and maintenance conditions for a period of one (1) year from delivery to the purchaser by Canon or its authorized dealer.

  • Page 173

    The limited warranty set forth below is given by Canon U.S.A., Inc. ("Canon USA") in the case of Cartridges purchased and used in the United States, or by Canon Canada, Inc. ("Canon Canada") in the case of cartridges purchased and used in Canada (such Canon companies being collectively referred to herein as "Canon"), with respect to Canon brand FX Type toner cartridges ("Cartridges").

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