Sending Fax; Registering Destinations - Fuji Xerox ApeosPort-IV 5070 User Manual

12 Computer Operations

Sending Fax

This section describes how to send a fax using the Direct Fax feature. The following
procedure uses Windows XP WordPad as an example.
The Direct Fax procedure depends on the application you use. For more information,
refer to the documentation provided with the application.
For more information on the Direct Fax feature, click [Help] on the print driver screen to view the print
driver's help.
Important • The Direct Fax feature is not available when the Server Fax service is enabled.
Note
1
Select [Print] from the [File] menu on the application.
2
Select a fax printer from [Printer Name].
3
Click [Properties], and select [Fax] in [Job
Type].
4
Click [OK].
5
Click [OK] in the [Print] dialog box.
6
Specify a destination in the [Fax Recipient]
dialog box.
7
Click [OK].
The [Fax Job Confirmation] dialog box
appears after you have sent a fax job. A list of
recipients to whom the fax job is being sent
will be displayed.

Registering Destinations

The following describes how to register fax destinations from the machine to another
machine (ApeosPort-IV 5070/4070/3070, DocuCentre-IV 5070/4070) in a single
operation through a computer.
You can use the same procedure to register fax destinations from another machine
12
(ApeosPort-IV 5070/4070/3070, DocuCentre-IV 5070/4070) to this machine.
Use CentreWare Internet Services to register fax destinations.
For information on CentreWare Internet Services, refer to "6 CentreWare Internet Services Settings" >
"Configuring Machine Settings Using CentreWare Internet Services" in the Administrator Guide.
You can register fax destinations separately on the control panel. For more information, refer to "5
Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide.
Important • As CentreWare Internet Services can be accessed by multiple users simultaneously, there is
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• This feature does not appear for some models. To use the feature, an optional component is
required. For more information, contact our Customer Support Center.
a risk that the registered data may be overwritten if a system administrator ID and passcode
are not set. We recommend that data modification only be permitted for a system
administrator with a passcode.
• Be sure not to perform this operation simultaneously with the address number registration
from the control panel.
• If a number is duplicated, the existing number will be overwritten by the new one.
• A file in CSV format exported by CentreWare Internet Services (address book data) is not
designed to be edited or changed by editing software. The data may be damaged when it is
edited or changed. Due to data alteration, the fax may be sent to undesired recipients.
Therefore, do not edit or change files that are in CSV format (address book data) with
®
software such as Microsoft Excel.