Xerox WorkCentre 5845 Getting Started Manual page 42

Getting Started
Refer to the System Administrator Guide for further information.
1. Open the document to be printed. From most applications select the Office button or select File,
then select Print from the file menu.
2. Enter the number of copies you want to produce. Depending on the application you are using you
may also be able to select a page range and make other print selections.
3. Select the Xerox PS driver from the list of print drivers available.
4. Open the print driver Properties window - the method will vary depending on the application you
are printing from. From most Microsoft applications select the Properties or Preferences button to
open the window.
5. Select the option(s) required.
6. Click the OK button to save your settings.
7. Select the confirmation button, the name will vary depending on the application you are printing
from. From most applications select the OK or Print button.
8. Collect your job from the device.
9. Press the Job Status button on the device control panel to view the job list and check the status of
the job.
10. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has
enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the
Unidentified Print Jobs list. To release a held job select the job in the required list and then select
the Release button.
11. If your job remains held in the Active Jobs list, the device needs you to supply additional resources,
such as paper or staples before it can complete the job. To find out what resources are needed,
select the job and then select the Details button. Once the resources are available the job will print.
Printing a Document using the PCL Print Driver
You can print to the device from your computer through a print driver. There are a variety of Xerox print
drivers available for the device to support all the popular operating systems. The Xerox print drivers allow
you to use the specific features available on your device.
Your System Administrator may have loaded a specific print driver on your computer. However, if the
choice of driver is yours, the following information may help you decide which driver to install.
• PS (PostScript) gives you the most options to scale and manipulate images; it offers more precision
with high-end graphics. PostScript also provides you with different types of error-handling and font
substitution options.
• PCL (Printer Control Language) generally has fewer advanced features than PostScript. PCL
drivers process most jobs faster than other drivers. This driver is suitable for most every-day printing
tasks.
• XPS (XML Paper Specification) is an open specification for a page description language and a
fixed document format originally developed by Microsoft. Use this driver to improve the speed and
quality of XPS files that you print.
• Mac is a PostScript driver that has been specifically designed to work on Macs.
Note: To print an XPS document, your device needs to have the optional XPS feature installed.
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Getting Started Guide