Open the print driver Properties window - the method will vary depending on the application you
are printing from. From most Microsoft applications select the Properties or Preferences button to
open the window.
If required, click the Printing Options tab. This is usually the active tab when the print driver opens.
Select Fax from the Job Type dropdown menu.
Click the Add Recipient button to add a new recipient manually.
Select the Name entry box and use your keyboard to enter the name of the recipient.
Select the Fax Number entry box and use your keyboard to enter the recipient's fax
If required, select the Organization entry box and use your keyboard to enter the
recipient's company name.
If required, select the Telephone Number entry box and use your keyboard to enter the
recipient's telephone number.
If required, select the E-mail Address entry box and use your keyboard to enter the
recipient's e-mail address.
If required, select the Mailbox entry box and use your keyboard to enter the recipient's
The recipient's details are saved on your computer's hard drive, in your personal address
If required, select the fax recipient in the list and then select the Save button.
Click the OK button.
Click the Add From Phonebook button to add a recipient stored in the address book.
Select the option required.
Personal Phonebook displays contacts you have added to the phonebook using
your print driver.
Shared Phonebook lists contacts you have added, but also contacts added by other
people. This address book is usually saved on a network server and must be made
available by your System Administrator.
LDAP Phonebook contains contacts listed in your LDAP (Lightweight Directory
Access Protocol) address book. LDAP address books are usually maintained by IT
teams as they are often used as company address books and for network
authentication and authorization.
Select the contact required from the list.
If the contact list is long, click in the Search... entry box and use your keyboard to enter the
Click the OK button to see the search results.
Select the Add button.
Click the OK button.
If required, select more than one recipient from the Recipients list by clicking the first recipient,
pressing and holding the Ctrl button on a PC or the Command button on a Mac and then clicking
each additional recipient. Release the Ctrl or Command button once all recipients have been
If you want to add a cover sheet to your fax job, click the Cover Sheet tab.
Getting Started Guide