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Sending An E-Mail - Xerox WorkCentre 5845 Getting Started Manual

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Sending an E-mail

Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail.
Note:
This option must be made available by your System Administrator.
If Authentication or Accounting has been enabled on your device you may have to enter login details
to access the E-mail features.
1.
Load your documents face up in the document feeder input tray. Adjust the guide to just touch the
documents.
Or
Lift up the document feeder. Place the document face down onto the document glass and register
it to the arrow at the top left corner. Close the document feeder.
2.
Press the Clear All button on the control panel to cancel any previous programming selections.
3.
Press the Services Home button.
4.
Select the E-mail button on the touch screen.
5.
If required, select the E-mail tab. This is usually the active tab when the E-mail service opens.
6.
Select the New Recipient... button.
7.
Use the touch screen keyboard to enter the e-mail address of the recipient.
The number of alphanumeric characters that can be entered depends on the size of the
characters chosen. Once the end of the entry box has been reached no more characters can
be added.
To delete a character use the backspace X button.
Use the special characters button to access special characters such as $ and %.
Buttons with an icon in the lower right corner have accented or additional characters
available. Select and hold the button to view related characters in a pop-up menu. Select the
desired character from the pop-up menu.
8.
Select the Add button.
If you want to send the document to more than one recipient enter the additional details, one
recipient at a time, and select the Add button again until all the recipients have been added.
9.
If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the touch
screen keyboard to enter the recipient details and then select the Add button.
Note:
At least one To address must be selected, documents cannot be sent to a Cc address alone.
10. Select the Close button to save the information you entered.
11. If required, select the From... button and use the touch screen keyboard to enter or edit the From
address for the e-mail.
Note:
Your System Administrator may choose to lock the From button to prevent the preset From
address being altered.
Select the OK button.
12. If required, select the Subject... button and use the touch screen keyboard to enter or edit the
subject title for the e-mail.
Select the OK button.
®
WorkCentre
5845/5855/5865/5875/5890
Getting Started Guide
Getting Started
61

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