Synchronizing E-Mail Messages; Managing E-Mail Messages And Folders - Intermec 730 User Manual

Chapter 2 — Windows Mobile 2003
64
With synchronization, messages are synchronized between the device In-
box and the PC Inbox by using ActiveSync and Microsoft Exchange or
Microsoft Outlook. For more information, see "Synchronizing E-mail
Messages" below.
When connecting to a POP3 or IMAP4 server, you use a modem to con-
nect to your Internet service provider (ISP), or a modem or Ethernet card
to connect to the local area network to which your e-mail server is connec-
ted. You can also use your phone to connect by using a cellular line con-
nection. For information, see "Connecting to a Mail Server" on page 65.

Synchronizing E-mail Messages

After selecting Inbox for synchronization in ActiveSync, e-mail messages
are synchronized as part of the general synchronization process. During
synchronization:
S Messages are copied from the Inbox folder on your desktop or the
Microsoft Exchange server to the Inbox folder on your 700 Color Com-
puter. (Note that you can only synchronize information directly with an
Exchange Server if your company is running Microsoft Mobile Infor-
mation Server 2002 or later.) By default, you receive messages from the
last three days only, the first 100 lines of each new message, and file at-
tachments of less than 100 KB in size.
S Messages in the Outbox folder on your device are transferred to Ex-
change or Outlook and then sent from those programs.
S The messages on the two computers are linked. When you delete a mes-
sage on your 700 Color Computer, it is deleted from your desktop the
next time you synchronize.
S Messages in subfolders in other e-mail folders in Outlook are synchro-
nized only if they were selected for synchronization in ActiveSync.
For information on initiating Inbox synchronization or changing synchro-
nization settings, see ActiveSync Help on your desktop or select Start >
Help > Connections to see Connections Help.

Managing E-mail Messages and Folders

Each e-mail account and SMS account has its own folder hierarchy with
five default folders: Inbox, Outbox, Deleted Items, Drafts, and Sent Items.
The messages you receive and send through the mail account are stored in
these folders. You can also create additional folders within each hierarchy.
The Deleted Items folder contains messages that were deleted on the de-
vice. The behavior of the Deleted Items and Sent Items folders depends on
the Inbox options you have chosen.
The behavior of the folders you create depends on whether you are using
ActiveSync, SMS, POP3, or IMAP4.
S If you use ActiveSync,
e-mail messages in the Inbox folder in Outlook automatically synchro-
nize with your device. You can select to synchronize additional folders
by designating them for ActiveSync. The folders you create and the
messages you move are then mirrored on the server. For example, if you
700 Series Color Mobile Computer User's Manual