Synchronizing E-Mail Messages; Managing E-Mail Messages And Folders - Intermec CN2B User Manual

Chapter 2 — Windows Mobile 2003
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Synchronizing E-mail Messages

After selecting Inbox for synchronization in ActiveSync, e-mail messages
are synchronized as part of the general synchronization process. During
synchronization:
• Messages are copied from the Inbox folder on your desktop or the
Microsoft Exchange server to the Inbox folder on your CN2B Com-
puter. (Note that you can only synchronize information directly with an
Exchange Server if your company is running Microsoft Mobile Informa-
tion Server 2002 or later.) By default, you receive messages from the last
three days only, the first 100 lines of each new message, and file attach-
ments of less than 100 KB in size.
• Messages in the Outbox folder on your device are transferred to
Exchange or Outlook and then sent from those programs.
• The messages on the two computers are linked. When you delete a mes-
sage on your CN2B Computer, it is deleted from your desktop the next
time you synchronize.
• Messages in subfolders in other e-mail folders in Outlook are synchro-
nized only if they were selected for synchronization in ActiveSync.
For information on initiating Inbox synchronization or changing synchro-
nization settings, see ActiveSync Help on your desktop or select Start > Help
> Connections to see Connections Help.

Managing E-mail Messages and Folders

Each e-mail account and SMS account has its own folder hierarchy with
five default folders: Inbox, Outbox, Deleted Items, Drafts, and Sent Items.
The messages you receive and send through the mail account are stored in
these folders. You can also create additional folders within each hierarchy.
The Deleted Items folder contains messages that were deleted on the
device. The behavior of the Deleted Items and Sent Items folders depends
on the Inbox options you have chosen.
The behavior of the folders you create depends on whether you are using
ActiveSync, SMS, POP3, or IMAP4.
• If you use ActiveSync,
e-mail messages in the Inbox folder in Outlook automatically synchro-
nize with your device. You can select to synchronize additional folders by
designating them for ActiveSync. The folders you create and the mes-
sages you move are then mirrored on the server. For example, if you
move two messages from the Inbox folder to a folder named Family, and
you have designated Family for synchronization, the server creates a copy
of the Family folder and copies the messages into that folder. You can
then read the messages while away from your desktop.
• If you use SMS,
messages are stored in the Inbox folder.
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