Ricoh MV310 Operator's Manual
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Ricoh MV310 Operator's Manual

Ricoh MV310 Operator's Manual

Multi-function fax
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Download this manual See also: Service Manual
MV31 O Multi-Function Fax
Faxing
Copying
Installation
Adding paper
Adding
Finding parts and keys
Troubleshooting
page 7
page 63
page 729
page 79
page 82
page 772
page 95
Read the safety instructions
on page i to iv
Operator's Manual

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Summary of Contents for Ricoh MV310

  • Page 1 MV31 O Multi-Function Fax Faxing page 7 Copying page 63 Installation page 729 Adding paper page 79 Adding page 82 Finding parts and keys page 772 Troubleshooting page 95 Read the safety instructions on page i to iv Operator’s Manual...
  • Page 2 Optional equipment PC Printer Interface Kit (PRINTER INTERFACE TYPE 130) This allows you to use the machine as a laser printer for an IBM’ or compatible personal computer. Telephone Handset (HANDSET TYPE 100) This permits voice communication (over the PSTN). PAPER CASSETTE TYPE 100 This gives this machine additional 100 sheet paper capacity with single sheet bypass.
  • Page 3 WARNING WARNING This equipment has been tested and found to comply with the This symbol is attached to some components to alert limits for a Class A digital device, pursuant to Part 15 of the the user not to touch them because they maybe very FCC Rules.
  • Page 4 SAFETY Important Safety Instructions All safety messages in the main text of this manual are labeled WARNING CAUTION. These mean the following: WARNING: Important information to alert you to a situation that might cause serious injuty and damage to your property if instructions are not followed properly.

  • Page 5: Safety

    SAFETY When to Call Your Service Representative 10. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord. 11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating.

  • Page 6: Power And Grounding

    SAFETY Power and Grounding Power and Grounding Power Supply Power requirements: 115 V, 60 Hz Insert the power plug securely into the wall socket. Make sure that the wall outlet is near the machine and readily accessible. Do not connect other equipment to the same socket. Do not step on or set anything on the power cord.

  • Page 7: Thunderstorms

    Thunderstorms SAFETY Thunderstorms With proper grounding, about 90%’oof lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord. Caution: All fax messages stored in the memory maybe erased if power is switched off for more than an hour.
  • Page 8 Thank you for purchasing this product. This multi-function office machine offers a wide range of fax, copier, printer, and convenience features. What Does a Fax Machine Do? When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest mail box.
  • Page 9 The symptoms of data loss caused by a noisy telephone line are seen on the printouts of received messages. example is shown opposite. Note that lines are missing from the page at the indicated locations. ECM (Error Correction Mode) is an effective countermeasure against...

  • Page 10: Table Of Contents

    FMING If you have not yet installed your fax machine, do so now. See Appendix A, Installation, on page 129. This section covers what you’ll most often need to do: Recommended Types of Document ..............2 How to Set the Document ................

  • Page 11: Recommended Types Of Document

    FAXING Recommended Types of Document Recommended Types of Document Before you send your document, make sure that it meets the following requirements. CAUTION: Documents that do not meet these requirements can cause yout machine to jam or may cause some components of the machine to become damaged or dirty.
  • Page 12 FAXING Recommended Types of Document Page Condition Do not place damaged pages in the automatic document feeder. BINDN2 Eithm HOLES Place document exposure glass CURLED ~ edges DOGEARED Make copies FOLDED, TCRN, OR PATCHED TOGETHER O/T/w&’ —- .,, .— Eithec PAGES STUCK the document on Make copies...

  • Page 13: How To Set The Document

    How to Set the Document FAXING How to Set the Document Setting the document in the Auto Document Feeder (ADF) Carefully place the document face up into the auto document feeder. Then adjust the guides to fit the width of the document. Note:Do not feed in more than 30 pages.
  • Page 14 FAXING Memorv Transmission and Immediate Transmission Memory Transmission and Immediate Transmission There are two ways to send a fax message. Immediate Transmission Memory Transmission Immediate Transmission Immediate Transmission is convenient when: You wish to send a message immediately You wish to quickly check whether you have successfully connected with the other party Your machine’s memory is getting full...
  • Page 15 FAXING Memory Transmission and Immediate Transmission Memory Transmission Sending a Message with the Auto Document Feeder If at any time you want to completely starl over, just remove the document, then open and close the top cover. Caution: If your document gets stuck while it is being processed, press the Make sure that the machine is in standby mode for faxing.
  • Page 16 Memory Transmission and Immediate Transmission FAXING Insert the document face up in the feeder and adjust the guides to fit the width of the document. Note: Set the pages with the first of the page at the top stack. Do not stack documents in the feeder so that they exceed the load limit marker.
  • Page 17 FAXING Memory Transmission and Immediate Transmission Press the Start key and wait. The 555 :L 2:34 ~\l/+~.. Ffi;{ ~,ll,J~EE~ machine will dial the destination’s number. ~t~~~\’# If the party’s busy, :L ~~l:; :Lq:l; @ q other line is :SET ~jI~I;a I~!F2. ~j~fi~~ p~ij. your machine will dial again.

  • Page 18: Memory Transmission And Immediate Transmission

    Memory Transmission and Immediate Transmission FAXING Sending a Message with the Exposure Glass Remove any document left in the auto document feeder or on the exposure glass. :~& ~pl :[gl~;?; HE:+EIY Make sure that the machine is in s~-r CR E I AL. hoi standby mode.
  • Page 19 Memory Transmission and Immediate Transmission FAXING Dial the number in one of the fol- TR+J4:3MIT Y! ::-rAR-r 555 “~ “?”=’qw*t*i>m*:% - .. . J... d ...................
  • Page 20 FAXING Memory Transmission and Immediate Transmission Either; Place the next page on the exposure glass if any and press Start. And repeat the step 6 for replacing the page. If you have no more pages, press Yes. The machine dials, and the line to the other party is connected. On the display, the identification of the other party will appear.
  • Page 21 FAXING Memory Transmission and Immediate Transmission Immediate Transmission Remove any document left in the auto document feeder or on the exposure glass. The FAX indicator must be lit. Press the Fax/ Copy key if it is not lit. Make sure that the machine is in standby mode.
  • Page 22 FAXING Memory Transmission and Immediate Transmission Press Start key The machine dials and the line to the other party is connected. The number that you dialed and the other patty’s RTI or CSI is displayed. (RTI, CSI: see page 139.) Placing the document on the exposure glass After a page has been sent, the machine asks you to place the next page on the exposure glass.

  • Page 23: Receiving Calls & Fax Messages(Faxes/Phone Calls)

    FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls) Receiving Calls & Fax Messages(Faxes/Phone Calls) Your fax machine can treat all incoming calls as fax messages or as voice calls. To use your phone line only for fax messages, set your machine to Auto Receive.
  • Page 24 FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls) Accepting Fax Messages Manually(Handset or Phone Needed) To enable this feature, the Man- ual Receive indicator should be lit. If it isn’t, press the Receive key. Answer the call with the handset. If you hear a voice from the other end, speak in reply. If you hear a tone every few seconds, a fax message is coming in.

  • Page 25: Printing A Message Received& Stored

    FAXING Printing a Message Received& Stored (Substitute Recedion) Printing a Message Received& Stored (Substitute Reception) Caution: If the machine is turned off for more than an hour, messages stored in memory will be lost. If this happens, the machine will print out a report (once it can) telling you which messages were lost.

  • Page 26: Faxing A Page With Very Fine Detail

    Faxina a Page With Very Fine Detail FAXING Faxing a Page With Very Fine Detail If you wish to fax a message which must arrive as clearly as possible, adjust the resolution (for documents with fine detail) and the contrast (for documents printed on a dark background or in faint ink).
  • Page 27 FAXING Faxing a Paae With Verv Fine Detail Contrast (density) Manual Image Density The text and diagrams in your document must stand out clearly from the paper they are written on. If your document has a background darker than pure white (for example, a newspaper clipping) or if the writing is faint, adjust the contrast.
  • Page 28 Faxing a Page With Very Fine Detail FAXING Increasing Photo Quality Your machine can transmit photographs and other images by using a halftone process which simulates colors and grays by using a pattern of black and white dots. To use the above features, follow these steps: If needed, press the Photo key.

  • Page 29: Optional Feature For Transmission

    FAXING Optional Feature for Transmission Optional Feature for Transmission Sending Later Using this feature, you can instruct the machine to delay transmission of your fax message until a specified time. This allows you to take advantage off-peak telephone line charges without having to be by the machine at the time.
  • Page 30 FAXING O~tional Feature for Transmission Page Count (Immediate Transmission only) When your fax message is printed at the other end, page numbers will be printed on the top of each page. Using the Page Count feature, you can select the format in which the page numbers are printed. [f you use Page Count: Page numbers will be printed in batch-numbering format (for example, pi/3,...
  • Page 31 FAXING Optional Feature for Transmission Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page.

  • Page 32: Sending The Same Message To Many Destinations

    FAXING Sending the Same Message to Many Destinations Sending the Same Message to Many Destinations This is also called broadcasting. Caution: There is a limit of 100 stored numbers overall. Do not store more than 100 numbers (including those in groups). If you do, your machine will not send the message to all numbers in the group.
  • Page 33 FAXING Sending the Same Message to Many Destinations Dial a fax number in one of the ‘ following ways. a) Ten Key Pad ~) Quick Dial c) Speed Dial 5) Group Dial Example: 13ample:SpeedDial10 Method 1 * Example: QuickDial IZ 08 of the Quick Dial key, IIla...

  • Page 34: Using The Stamp

    Using the Stamp FAXING You have 60 seconds. If you do not place a page on the exposure glass and press Start within the remaining time, the machine will start to dial. Either: Place the next page on the exposure glass and press Start. The page will be scanned and stored.
  • Page 35 FAXING Redialina Redialing If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the Redial key, you can redial with just a few keystrokes.
  • Page 36 FAXING Redialina Using the Redial Key The machine remembers the last telephone number that you input. If you have to redial this number, just press the Redial key, then press the Start key. This feature has the following uses. If the machine is waiting to redial the other party, you do not have to wait for the redialing interval to expire.

  • Page 37: Storing & Editing Fax Numbers (Functions 31 & 32)

    FAXING Storing & Editing Fax Numbers (Functions 31 & 32) Storing & Editing Fax Numbers (Functions 31 & 32) Numbers that you often use can be stored in memory. A stored number will in memory even if the power is cut. remain There are two ways to store individual phone numbers.
  • Page 38 FAXING Storing & Editing Fax Numbers (Functions 31 & 32) Enter the telephone number. ~p#j~\(yfpJ ........J:jq’.w......:,:.:.:. ~ :~ yyj~ ~:::::::: Press Yes. You’ll get this: If you do wish to enter a label, press Yes. Press No. And go to step 10 f$~l: ‘{./pi label using the Quick Enter the...
  • Page 39 FAXING Storing & Editing Fax Numbers (Functions 31 & 32) Edit the number. IE$3 :1 ............:2:L :23!% ~.“-:.::4”VKE6.!:(”.I(”J) -- ..: .-, ............
  • Page 40 Storing & Editing Fax Numbers (Functions 31 & 32) FAXING Erasing a Quick Dial For this example, we’ll erase the number stored in Quick Dial 01. Press the Function key then PFliI!l~R&NN1hiiZ “’{/h/E;(-r} :qi PRI:I12F;, ~1.J1i2K~~~~[-. press 3 and 1. You’ll see this: Press Yes and you’ll see this: (At this time, you can print a list of the numbers and groups...
  • Page 41 FAXING Storing & Editing Fax Numbers (Functions 31 & 32) Storing, Editing, and Erasing Sp eed Dial Numbers ( H Function 32) You can store up to 50 telephone numbers as two-digit Speed Dial codes. You can program the Speed Dial code from 00 through 49. Storing a Speed Dial Number For this example, we’ll assume you will store a number in Speed Dial code 00.
  • Page 42 FAXING Storing & Editing Fax Numbers (Functions 31 & 32) Press Yes. Either: Program another: Go to step 3 Finish: Press Function.
  • Page 43 FAXING Storing & Editing Fax Numbers (Functions 31 & 32) Editing a Speed Dial Number Press the Function key then press and 2. You’ll get this: Press Yes and you’ll get this: (At this time, you can print a list of the numbers stored as Speed Dial codes.
  • Page 44 Storing & Editing Fax Numbers (Functions 31 & 32) FAXING Edit the label. Kq ~ {+ El:./’ y#/~ L.IXWXMJ UFF:[12E~ ........Use ~ and ~ to move the cur- ser. Use Clear or No to delete the number.
  • Page 45 FAXING Storing & Editing Fax Numbers (Functions 31 & 32) Erasing a Speed Dial Number For this example, we’ll erase the number stored in Speed Dial 01. Press the Function key then press 3 and 2. You’ll set this: Press Yes and you’ll set this: (At this time, you can print a list of the numbers stored as Speed Dial codes.

  • Page 46: Storing & Editing A Group Of Fax Numbers (Function 33)

    FAXING Storing & Editing a Group of Fax Numbers (Function 33) Storing & Editing a Group of Fax Numbers (Function 33) You can combine many numbers into group, for easy sequential transmission to all the numbers in that group. These numbers can be selected from those...
  • Page 47 FAXING Storing & Editing a Group of Fax Numbers (Function 33) (;~;l:!l..! p :L Press the Quick Dial key in which ““”{! N I you wish to store this new group. Example: Quick Dial 08. Press Quick Dial 08. You’ll get: Press Yes.
  • Page 48 FAXING Storing & Editing a Group of Fax Numbers (Function 33) Go back to step 9 to enter another number or press No if you are finished entering numbers for this group. Go to step 3 to start working on another group, or press Function if you are done with all groups.
  • Page 49 FAXING Storing & Editing a Grou~ of Fax Numbers (Function 33) Editing and Erasing from the Group Press Function 3 and 3. Press Yes. Input the number of the group that you wish to program. Example: If you want to delete or edit the contents of the Groupl: press 1 on the ten key pad.
  • Page 50 Storing & Edithw a Group of Fax Numbers (Function 33) FAXING Press Yes. If “ALREADY PROGRAMMED” appears, either: ~ To keep the number, press No. [: F;l:ll.Jp :[ ~ To erase the number, press Yes. HI AL.{ N .........................

  • Page 51: Erasing A Stored Message Before It Is Sent (Functions 21 & 22)

    FAXING Erasing a Stored Message Before It Is Sent (Functions 21 & 22) Erasing a Stored Message Before It Is Sent (Functions 21 & 22) Every time you store a fax message in your machine’s memory, a new file is created.

  • Page 52: Printing A Stored Message (Function 51)

    Printina a Stored Messaae [Function51 FAXING Printing a Stored Message (Function 51 ) If you need to see the contents of any of the files, use this feature. Press Function, 5, 1,and Yes. . “y” / <~ Press ~ to scroll through the mes- FIL.E NO.

  • Page 53: Polling Reception (Function 11)

    FAXING Polling Reception (Function 11) Polling Reception (Function 11) Use this feature when you wish to pickup a message from another terminal. You can poll documents from many terminals with one operation, similar to broadcasting. The maximum number of terminals that you can poll is 100. Press Function, 1 and 1 Press Yes.
  • Page 54 Polling Reception (Function 11) FAXING Press Option (~) and then Yes. t’::~~!J “if ~;[IT Ij!F’-fIC!fiJ Use the ten key pad to enter the -r:[~j~ i 1: X!JV4 1;!5 IZ!13AFI when you want polling to time happen. For example enter 113 and O.

  • Page 55: Talking Before Sending A Fax(On Hook Dial)

    Talkina Before Sending a Fax(On Hook Dial) FAXING Talking Before Sending a Fax(On Hook Dial) Press the On Hook Dial key Proceed as for a usual fax message but don’t press Start. (Do not use the handset). If you hear a voice from the machine’s built-in speaker, pickup the handset and speak to the other party.
  • Page 56 OTHER FEATU RES Other features are listed here that you might find useful but that you will not set very often. Veryfing Communications, Errors, Counters, etc ..........47 Rejecting Messages From Certain Senders ............. 52 Saving Energy ....................57 Printing the Sender’s Identification ..............61 Tonal Signals .....................

  • Page 57: Errors, Counters, Etc

    OTHER FEATURES Verifying Communications, Errors, Counters, etc. Communication Result Report (Memory Transmission) (Switch 03, bit O) This report is printed out after memory transmission showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed when a communication fails.
  • Page 58 Verifying Communications, Errors, Counters, etc. OTHER FEATURES Report Formats Example 7. Error Report* 1995 -06:00 ERROR REPORT (AUG 01 COMPANY ADDRESS MODE FILE TIME PAGE RESUI ____________________________________________________________________ Report details appear here Example 2. TCR* (AUG 01 1995 07: OOAM) TT I COMPANY <TX>...
  • Page 59 OTHER FEATURES Verifying Communications, Errors, Counters, etc. Explanation Code Message Hang up or The other party either hung up or had no messageon polling line fail standby.Or there could have been a problemwith the line. end was busy. The machine at the other Busy I No answer \ The machineat the other end did not answer,...
  • Page 60 OTHER FEATURES Verifying Communications, Errors, Counters, etc. Telephone Number List (Function 43) You can obtain a list of all the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See the section storing numbers, beginning on page 28.

  • Page 61: Rejecting Messages From Certain Senders

    OTHER FEATURES Rejecting Messages From Certain Senders Counters (Function 94) These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following counters: TX Counter: The number of pages that your machine has sent (transmitted)
  • Page 62 Rejecting Messages From Certain Senders OTHER FEATURES 2 - You must turn Authorized Reception on (function 62). See page 56. 3 - You must set your machine to accept or reject messages from senders in that list (user parameters, switch 08, bit 2 and 3; see page 56). If you accept them, the general public will not have access to your fax machine.
  • Page 63 OTHER FEATURES Rejecting Messages From Certain Senders Creating & Editing the List of Authorized Senders (Function 81 ) Creating the List of Authorized Senders l::~T-[~p~l~”~ Press Function, 6 and enter the y: 4b 1 access code 2222. Then, press PRINT L.ISTW:XXRCHP 1,and Yes.
  • Page 64 Rejecting Messages From Certain Senders OTHER FEATURES Editing the Authorized Senders 8, 1,and Yes. fifil: yj~~ ~;”l_l.iI;:sl Press F to scroll the RT1/CSl. ;(”’fz l:lltqp~hiy And the RT1/CSl you want to de- Iete appears, press Yes. Clear to delete one character. No to delete the whole characters.
  • Page 65 OTHER FEATURES Rejecting Messages From Certain Senders Switching Authorized Reception On or Off (Function 62) Before you use Authorized Reception, you have to switch the feature on. Press Function, 6 and enter the y{ pj[:;(-[} ~<E[..Ei;-f I,... I NE access code 2222. Then, press 6,2, and Yes.

  • Page 66: Saving Energy

    OTHER FEATURES Saving Energy Saving Energy Laser printing requires the application of heat to bond toner to the printer paper. For incoming messages to be output quickly, a heating element inside the machine must be kept hot. Keeping the fusing unit at the correct high temperature uses electricity.
  • Page 67 Saving Energy OTHER FEATURES Thenight timer switches theheater offcompletely, buttheenergy saver can also switch it to a midway temperature (see above). If you wish to print a fax message while the heating element is off, you can temporarily override the timer and print the message. Just press the Energy Saver key.
  • Page 68 Saving Energy OTHER FEATURES There are two timers for each day, each with an ON/OFF setting. “ON” means that the heater will switch on at the time indicated. “OFF” means that the heater will switch off at the time indicated. To change the ON to OFF, or the other way round, press * or #.
  • Page 69 Saving Energy OTHER FEATURES Switching the Night Timer On or Off (Function 62) The Night Timer feature must be switched on using Function 62. Press Function, 6 and enter ac- cess code 2222. Then, press 6, 2 and Yes. Scroll through the list of features screen is as with F until the shown opposite.

  • Page 70: Printing The Sender's Identification

    Printing the Sender’s Identification OTHER FEATURES Printing the Sender’s Identification This feature prints at the top of the message, the sender’s identification (the CSI or RTI, see page 150) that appears on the display. This is useful if you receive messages that don’t include identification at the header.

  • Page 71: Things A Service Technician Can Change

    OTHER FEATURES Things a Service Technician Can Chanae Things a Service Technician Can Change Sending Reliably vs. Sending More Cheaply Your machine uses one of two methods for correcting errors in transmission due to bad lines: Error Correction Mode (ECM) or Page Retransmission. Page Retransmission does not work with Immediate Transmission...
  • Page 72 Basic Copying Procedure COPYING COPYING Basic Copying Procedure CAUTION If your document gets stuck while it is being processed, press the Stop key, and turn to page 97 for instructions on how to safely remove the original. If you make a mistake and want to start over, press the Clear Modes key.
  • Page 73 COPYING Basic CoDYina Procedure Select the contrast and the Photo mode. (the following pages de- scribe these). Select the paper size. Select the ratio for reduction or enlargement. Enter the number of copies using the ten key pad. If you enter the wrong number press Clear and enter again.
  • Page 74 Functions That Can Be Used Toaether COPYING Functions That Can Be Used Together v: rossne The second selection is not possible. : Second setting is possible, but it cancels the currently selected mode. be used with the --: Erase center, erase border and auto paper select cannot...
  • Page 75 COPYING Selecting the Paper Size Selecting the Paper Size Manual Paper Select The manual selection mode is useful when you wish to select the copy paper size yourself. Press Paper Select or A ~ to se- lect the size you require. The cur- rent selection is indicated by a F.
  • Page 76 Copying/Printing Using the Bypass COPYING Copying/Printing Using the Bypass Use the bypass feed table for the following types of copy paper. Paper of a different size from those currently in the paper trays Paper of non-standard size or weight, such as OHP transparencies, hesive labels, or postcard.
  • Page 77 COPYING Copying/Printing Using the Bypass tpp&l/y Enter the paper width. You can PAPER :iIzE 141 HTI-1% :311Wt-1 enter from 4.0” through 10.1” Example: 5.4 inch; Press 5 and 4 of the ten key pad. inch; Press and O of the ten key pad.
  • Page 78 COPYING Cotwina/Printina Usina the B~Dass If you install the optional paper cassette Slide the side cassette cover into the machine. the sheet with the printing Insert side down. The edge should touch the far side of the entrance. Make sure that the paper has ad- vanced into the manual feeder.
  • Page 79 Enlarging & Reducing COPYING Enlarging & Reducing Selecting a Magnification Ratio Set the document. (See page 63.) Press the Reduce Enlarge key repeatedly to reach the de- sired ratio. Enlargement ratios: 121, 129, 155, and 200Y0. Reduction ratios: 50, 65, 74, 77, and 93% Press the Full Size key to return to 10070.
  • Page 80 Copying Darker or Lighter Originals COPYING Copying Darker or Lighter Originals Manual Image Density Mode Set the document. (See page 63) Press either Lighten or Darken. There are 5 density levels in all. If the Auto Image Density indicators is on, turn it off by pressing the Auto image Density key.
  • Page 81 Copying Darker or Lighter Originals COPYING Combination Setting Use this setting if you wish to make minor adjustment to the copy image density that was automatically selected by the machine. Press the Auto Image Density key to turn on the Auto Image Density indicator.
  • Page 82 Cowing PhotoaraDhs COPYING Copying Photographs If your document contains a photograph, or diagrams with complex shading patterns or grays, switch Photo Mode on to achieve optimum image quality. Set the document. (See page 63) Press the Photo and the Photo in- dicator will illuminate.
  • Page 83 Odions COPYING Options The option key lets you set several features. Erase center When taking copies from a book, you can erase the shadow caused by a spine that won’t lie flat on the glass. You can set its width by Function 72. See page 120.
  • Page 84 Options COPYING Erase border Erasing border lets you create a white border around the copy. You can set its width by Function 72. See page 120. Note: Erasing border is not successful with document sizes other than letter or legal. Set the document.
  • Page 85 Options COPYING Number Copies When making several copies of a document, this feature identifies each copy with a different number. The control number will be printed as following diagram. Example If you enter the staring number 20 and make 10 copies, each copy has its number as “#020, #021 ,#022 ..#O29”.
  • Page 86 COPYING Ot3tions Enter the starting number using the ten key pad. Example: If you want start the number from “#012”, press 1 and 2. If you enter the wrong number press No or Clear and enter the correct number. Clear to delete the one digit. No to delete the whole number.
  • Page 87 Options COPYING Center marks Prints small triangular center marks at the top and left sides. These allow you to accurately center your copies when punching holes in them. Set the document. \.; j Press the option (~) key until the t! P iXF”i l:!F:T I i:!hl...
  • Page 88 MAINTAINING YOUR MACHINE Setting / Adding the Paper (b) Before you use the machine, set the aper in the cassette. J’ And when the Add Paper indicator (Id) on the operation panel is lit, the drawer or optional side cassette is empty. To add paper to the side cassette option, see appendix B, on page 145.
  • Page 89 Setting / Adding the Paper MAINTAINING YOUR MACHINE Flex the new stack of paper a few times. Press the plate (or paper when YOUadd paper) until the bottom plate locks itself. Put the stack in the drawer. Do not fill the drawer past the load limit marker and make sure the stack of paper fits under the cor- ners.
  • Page 90 MAINTAINING YOUR MACHINE Setting / Adding the Paper Replace the drawer in the ma- chine. Storage Condition of the Copy Paper 16 to 24 lb. copy paper is recommended: letter or legal sizes are the most commonly used Do not use damp paper, or copies will be defective. Do not touch copy paper if your fingers are wet or oily;...
  • Page 91 MAINTAINING YOUR MACHINE Replace Toner Casselte & Cleaning Pad Replace Toner Cassette & Cleaning Pad When the Add Toner indicator (~) starts to blink, the toner cassette is almost empty. You will be able to make 100 more copies before you have to change it. When the indicator remains lit, it is time to install a new toner cassette.
  • Page 92 Replace Toner Cassette & Cleaning Pad MAINTAINING YOUR MACHINE Unpack the new toner cartridge. Pull out the sheet of the new toner cassette. And remove the black sheet. Slide the toner cassette into the machine as far as it will go. Gen- tly push down the cassette to se- cure it in place.
  • Page 93 MAINTAINING YOUR MACHINE Re~lace Toner Cassette& Cleaning Pad Push the lever arm inwards lifting up the top unit, let the top unit sink slowly in place, and press down to lock it. — Storage Condition of the Toner Cassettes Store in a cool, dark place. Never store where they may be exposed to heat.
  • Page 94 Replacing the Photoconductor Drum MAINTAINING YOUR MACHINE Replacing the Photoconductor Drum The photoconductor receives the print image before it is transferred to paper. To ensure optimal quality, replace them every 30000 copies. If the following display appears, replace the photoconductor. 13!W’LfiIX PC T i;ET rmr EIIAL.
  • Page 95 MAINTAINING YOUR MACHINE ReDiacina the Photoconductor Drum Open the side cover. Put your thumbs in the holes and carefully slide out the old toner cassette without shaking it. Remove the old photoconductor. Roll up the green plates on the old drum. Hold the used drum by the plates and carefully pull it out.
  • Page 96 the Photoconductor Drum MAINTAINING YOUR MACHINE Replacing Put the drum as shown in the il- lustration with the plate marked “R” at the rear of the machine. And remove the sheet of the pho- tocouductor. Caution: Never touch surface on the photoconductor.
  • Page 97 MAINTAINING YOUR MACHINE Replacing the Photoconductor Drum Push the lever arm inwards lifting up the top unit, let the top unit sink slowly in place, and press down to lock it. Reinstall the print tray. After you replace the photoconductor, reset the counter for photoconductor inside the machine.
  • Page 98 Redacina the Stam~ MAINTAINING YOUR MACHINE Replacing the Stamp When the marks made by the stamp becomes pale, replace the stamp as described below. Push the ADF (auto document feeder) release button and pull up the ADF. Take out the old stamp by tweez- ers.
  • Page 99 Daily Maintenance MAINTAINING YOUR MACHINE Daily Maintenance Caution: When wiping or cleaning components, do not use any sort of cleaning agent or abrasive powder. Use a damp soft cloth to clean and a dry soft cloth to wipe dry. Cleaning the exposure glass and the platen cover Lift up the upper cover and clean the exposure glass with a damp soft cloth and wipe with a dry one.
  • Page 100 Daily Maintenance MAINTAINING YOUR MACHINE Cleaning the ADF roller Open the ADF cover. Remove the feed unit. Push to the side, then pull it toward you. Clean the feed roller and the separation rollers with a damp cloth. Reinstall the feed unit. Push to the side then set the feed unit.
  • Page 101 MAINTAINING YOUR MACHINE Daily Maintenance Close the ADF cover. Lift up the top cover. And push the scanner release button and pull up the scanner. Clean the roller and white strip with a damp cloth then clean the exposure glass with a dry cloth White Close the scanner and lower the upper cover.
  • Page 102 MAINTAINING YOUR MACHINE Dailv Maintenance Cleaning the Corona Wire Please clean the corona wire on the toner cassette if the vertical black line appears on the printing image. Open the top cover unit and lift it until it locks in place. Put your thumbs in the holes and carefully slide out the old toner cassette without shaking it.
  • Page 103 MAINTAINING YOUR MACHINE Daily Maintenance Push the lever arm inwards lifting up the top unit, let the top unit sink slowly in place, and press down to lock it.
  • Page 104 Troubleshooting Caution: Do not attempt to make any repairs other than those described in this manual. Removing covers may expose you to dangerous voltages and other risks. Refer all servicing to qualified personnel. Check the indicators and the display panel. The indicators light if there are any problems.
  • Page 105 Clearing a Document Jam Troubleshooting Clearing a Document Jam If il_.E@Jl Ul? appears in the display: I G I NAL Problem: There is a document jammed in the feeder. Remove the jammed document and repeat the transmission procedure. Cause: The document may be longer than the maximum limit (see the docu- ment specifications on page 125).
  • Page 106 Copy, Fax, or Print Jams Troubleshooting Copy, Fax, or Print Jams If i2L.Ef+F? i:l;l~~ appears in the display, there is a copy jam. There are two possible locations: the drawer or the inside of the machine (including the copy feed-out area). Copy exit area Remove the paper tray.
  • Page 107 Copy, Fax, or Print Jams Troubleshootirw Manual Feeder Area (or Optional Side Cassette Entrance) Remove the print tray. Pull out the cover with manual feeder or optional side cassette. Gently pull out the misfed paper. Do not leave any pieces inside. Note: Push the lever inside the machine.
  • Page 108 CODY, Fax, or Print Jams Troubleshooting Inside the Machine CAUTION: Do not touch fusing unit. It maybe hot. Do not touch the (Green drum). CAUTION: photoconductor drum CAUTION: Any toner on the paper will not be fixed to the paper. Be careful not to get your hands or clothing dirty.
  • Page 109 Troubleshooting Copy, Fax, or Print Jams Pull out the jammed paper care- fully. If you cannot remove the jammed paper, pull out the paper drawer completely and remove the jammed paper. Push the stack of paper until it clicks. Make sure that the paper is under the corner.
  • Page 110 Troubleshooting CODY, Fax, or Print Jams Push the lever arm inwards lifting up the top unit, let the top unit sink slowly in place, and press down to lock it. Reinstall the optional side cas- sette or the exit cover. Replace the print tray.
  • Page 111 Troubleshooting If Messaaes You Receive Don’t Fit on Your Paper If Messages You Receive Don’t Fit on Your Paper Breaking Down Large Format Messages If the incoming document is longer than the paper in your fax machine, the machine will split it into many sheets. The tail end of the message will be reproduced at the head of the next page.
  • Page 112 Troubleshooting RDS (Remote Diagnostic System) RDS (Remote Diagnostic System) Overview If your machine has a problem, a service technician can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service technician can also use RDS to change some of your machine’s settings if you request it.
  • Page 113 Operational Difficulties Troubleshooting Operational Difficulties Required Action Problem STANDBYMODE Checkthe powercord. Is it properlypluggedinto Nothinghappenswhen the switch is the outlet? turned on. it in firmly Plug Switch the power on. SET DOC. OR DIAL NO. is not displayed. > does not light, check the Power indicator that the powercord is pluggedin.
  • Page 114 Troubleshooting Operational Difficulties Required Action Problem The machine cannot dial out from The dialed number does not contain an access code or a pause, or not enough pauses. behind a private switchboard (a PBX). > Include the access number and a pause before the telephone number, or add pauses between the access code and the number, if necessary.
  • Page 115 Operational Difficulties Troubleshooting Problem Required Action Transmission cannot take place The other machine is out of order. > Check the error report. > Ask the other party to check their machine and correct the fault. The line is busy or noisy, Note: Before taking action, wait until the Communicating indicator goes >...
  • Page 116 Troubleshooting Operational Difficulties Required Action Problem Is the proper paper in the paper tray? Copy paper misfeeds occur frequently. > See page 125. appropriate paper. Isfolded, wrinkled, damp, or curled paper in the paper tray? Always use dry, undamagedpaper. Is the paper set properly in the paper tray? >...
  • Page 117 Displayed Error Messages Troubleshooting Displayed Error Messages CHECK AUTO-DIALING You cannot use the auto-dialer at the moment. Use the ten-key pad or the handset. NO POLLING RECV No polling reception operations have been programmed. THIS FILE DOES NOT EXIST Incorrect file number. Check the file number and try again. TOO MANY DEST The memory cannot hold any more telephone numbers.
  • Page 118 Troubleshooting Disdaved Error Messages FAXNONOTPROGRAMMED There are no fax numbers stored in this Group. DATA PROGRAMMED The Group that you tried to erase does not contain any fax numbers. ALREADY PROGRAMMED Either: This number is already included in this Group. This RT1/CSl has already been stored for use with this feature.
  • Page 119 Troubleshooting Error Codes Error Codes When an error occurs, an error report is printed. This report includes an error code. The following table lists common error codes and a few of the possible causes. If any of these or any other error codes are persistent and the machine does not work properly, contact a service technician.
  • Page 120 Troubleshooting Error Codes Code Possible Cause 1-01 Document length exceeded the maximum limit, or as for code 1-00 2-xx in your machine Possible fault 4-00 The page took too long to send. Send again at a lower resolution,or The phone line may be bad. without halftone.
  • Page 121 TECHNICAL REFERENCE Operation panel RICOHMV31O —-----2- Area 1 The Communicating indicatorlightswhen a fax 10- When the Memory indicator is on, then memory message is beingtransmittedor received. transmissionis in effect, if it is off, immediate The Receive Files indicator lights when a fax transmission is in effect.
  • Page 122 Operation panel TECHNICAL REFERENCE The Fax/Copy key lets you switchbetween faxing Press the Clear key to erase the last character or and copying. The fax indicator lights for faxing and digit entered, or use the left and right arrow keys to the Copy indicator lights for copying.
  • Page 123 Machine Exterior TECHNICAL REFERENCE Machine Exterior –3 Slide the lever and close the optional paper cassette The main switch turns your machine on and off. covr when you set a sheet of paper using manual The phone connection (TEL) is where you plug in feed the line that goes to your telephone or handset (see page 136).
  • Page 124 Access Code for Functions 61 to 94 TECHNICAL REFERENCE Access Code for Functions 61 to 94 Accessing functions 61 to 94 requires an access code. The sole purpose of this feature is to keep others from accidentally misadjusting the machine. This code cannot be changed, so do not rely on it as a security feature.
  • Page 125 TECHNICAL REFERENCE User Parameters (function 63) To change bit 3, press 3 on the key pad. Bit 3 will change from 1 to Oorfrom Otol. (To change bit O, press O, to change bit 1, press 1, and so on.) Press Yes and Function.
  • Page 126 (function0 TECHNICAL REFERENCE User Parameters Settings Bits & Definition off: o 7:Clear Modes after sending a fax. FtETIJh’hl TCI HCtME F’CP:I off: o Print a center mark on faxes. QQ: 1 LENTER MARK m: o 3:Print sender’s ID on incoming On: 1 messages.
  • Page 127 TECHNICAL REFERENCE User Parameters (function 63) Settings Bits & Definition 6,7: Level for the Energy Saving Bits: Heater off: feature ENE~IIY ::~v 11’J12 Heater ha cool. Heater full on: off: o 0: Send a header with each page. off: o 3:Reduce your message when Ql: 1 sending.
  • Page 128 user Parameters (function 63) TECHNICAL REFERENCE User Parameter Hints Changing your machine’s default settings These are the settings your machine assumes immediately after it is turned on, after clearing the machine, or after you or the night timer reactivates it. Many of the user parameters determine your machine’s default settings.
  • Page 129 Conier Settinqs (Function 72) TECHNICAL REFERENCE Copier Settings (Function 72) Use function 72 to adjust the width of the blank margin left around copies, and of the center column to be erased (when copying a book for example). Press Function, 6, and enter the PF.XXXi’4MMItii3 YlhlEXT* 72 CW-’Y SET...
  • Page 130 TECHNICAL REFERENCE Co~ier Settinas (Function 72) Press No, then enter a number between 0.2 & 2.0. Press Yes. PFWM7f+tWELl will flash across the screen and you’ll get this: Press Function to return to the ready state.
  • Page 131 TECHNICAL REFERENCE Adjusting the Volume of Various Features Adjusting the Volume of Various Features (Function 92) You can change the beeper (monitor) volume of the desired feature. Beeps to signal transmissions. TFWN3 M13NITIX? Beeps to signal receptions. I?EZV Mi:!hl1 Tl:$l Beeps to signal on hook dialing, Beeps when a number is dialed.
  • Page 132 TECHNICAL REFERENCE Selecting the Display’s Language Selecting the Display’s Language (Function 93) If YOUwould rather use another language for messages and displays, folllow the procedure below. The three languages available are: English, French, and Spanish. Press Function, 6, and enter the HILEXT LANGUAGE ENGLIC+l...
  • Page 133 TECHNICAL REFERENCE Enterina Characters Entering Characters Use the key pad for entering numbers. Use Quick Dial keys 1 to 8 for entering letters, the 4 & F keys to change to another letter, the Yes key to accept a character, and Quick Dial key 09 for spaces and other characters. If at any time you make a mistake when entering a character or digit, press the Clear key to erase it.
  • Page 134 TECHNICAL REFERENCE Document & Paper Specifications Document & Paper Specifications Documents (Using the Auto Document Feeder) 4.1-14.3 in (105-364 Length (automatic feed): Up to 47.2 in (1200 mm) Length (manually assisted feed in fax): 5.8-10.1 in (148-257 Width: 16-24 lb(O.05-O.2 mm) Thickness Document Feeder Requirements...
  • Page 135 TECHNICAL REFERENCE Capabilities Capabilities Functions That Can Be Used Together (Dual Access) Job you wish to carry out at the same time (Second selection) d: Possible, X: Not possible A: The second selection is not possible. .: The second selection is possible, but it cancels the correctly selected mode. Stored Numbers (Long term) Any three of 20 Quick Dial keys, each of which can hold an individual number.
  • Page 136 Specifications TECHNICAL REFERENCE File Storage can have as many as 100 files stored in the machine: this includes memory transmission files and polling reception files. This is a theoretical maximum. The actual number of files you can have in your machine depends on the types of the documents.
  • Page 137 TECHNICAL REFERENCE S~ecifications General Specifications Fax mode resolution: (main scan x subscan) Standard: 8 x 3.85 lines/mm Detail: 8 x 7.7 lines/mm Fine: 8 x 15.4 lines/mm 16x 15.4 lines/mm Copy mode resolution: Printer mode resolution: 300 dpi Pseudeo 600 dpi with resolution improvement technology Copying/printing...
  • Page 138 APPENDIX A: INSTALLATION Before installing your machine, read the safety instructions at the beginning of this manual. To install the machine, follow these procedures: 1-Find a suitable location for the machine. 2-Remove all the pieces of tape attached to the machine and remove the red clip on the upper unit (See page 131.) 3-install the photoconductor, cleaning pad and toner.
  • Page 139 Machine Environment APPENDIX A: INSTALLATION Ensure there is clearance around the machine, as indicated in the dia- gram below. 4.7” 17.7” above the machine NOTE: This machine generates a certain amount of ozone. Although amount generated is within safety requirements, it is recommended that, to avoid ozone buildup,...
  • Page 140 Removing the Clip on the Upper Unit APPENDIX A: INSTALLATION First of all, remove all the pieces of tape attached with the machine. Removing the Clip on the Upper Unit You have to remove the clip on the rear side of the upper unit before you use the machine.
  • Page 141 Installing the Photoconductor, APPENDIX A: INSTALLATION Toner Cassette and Cleaning Pad Installing the Photoconductor, Toner Cassette and Cleaning Pad Before using the machine, install the photoconductor, toner cassette and the cleaning pad as in the following procedure: Open the upper unit and lift it until it locks in place.
  • Page 142 Installing the Photoconductor, APPENDIX A: INSTALLATION Toner Cassette and Cleaning Pad Pull out the film and remove the black sheet of the toner cassette. Slide the toner cassette into the machine as far as it will go. Gen- tly push down the cassette to se- cure it in place.
  • Page 143 Installing the Photoconductor, APPENDIX A: INSTALLATION Toner Cassette and Cleanina Pad Close the side cover. ‘ Push the both end of the side cover until it clicks. Push the lever arm inwards, let the top unit sink slowly in place, and press down to lock it.
  • Page 144 Attaching the Print Tray APPENDIX A: INSTALLATION Attaching the Print Tray Attach the print tray. Attaching the Auto Document Table Insert the document table into the holes on the top cover. Slide the document table until you hear it clicks. Attaching the Stop Insert the stop by pushing it in di- rection 1 as shown in the diagram.
  • Page 145 APPENDIX A: INSTALLATION Connecting the Machine Connecting the Machine Before using the machine, connect the machine to the telephone line properly. And plug the power cable and switch on. Make sure that it is properly connected to the telephone line and the power outlet, as shown below.
  • Page 146 Connecting to the Phone Lines APPENDIX A: INSTALLATION Connect the phone line cord to the fax jack marked Line.(A) Connect the other end of the line into the phone line jack (on the wall or on a cable). Connect the handset (option) or your own telephone to the jack marked Tel (B).
  • Page 147 Connecting the Power APPENDIX A: INSTALLATION Connecting the Power IMPORTANT POINTS ABOUT POWER CONNECTION If you have to use an extension cord, make sure that it is capable of carrying 125 V/1 5A, and that your facsimile terminal is the only piece of equipment connected to that cord.
  • Page 148 Initial Settings & Adjustments APPENDIX A: INSTALLATION Initial Settings %C Adjustments Important: The CSI code (see below) is required by international law, You cannot legally connect a fax machine to the telephone system if the CSI code is not programmed. Further, the lTl code and the date and time of transmission must be included in the header of...
  • Page 149 Initial Settings & Adjustments APPENDIX A: INSTALLATION [f these settings have been made before, the messages on the display will not always match those shown here. The setting already entered will appear along with the word [CI+ANGEX’]. In this case, press Yes to change the setting. Press Function and 6, enter the INITIAL.
  • Page 150 APPENDIX A: INSTALLATION Initial Settings & Adjustments Press Yes. The RTI programmed in step 7 appears. You should keep it. If you wish to change it, press Yes and edit the TT1. ~/~~;[T} Press No to keep the TTl as is. !S[:T I::S You’ll get:...
  • Page 151 Initial Settings & Adjustments APPENDIX A: INSTALLATION Setting the Phone Line (Function 62) Press Function and 6, enter the access code on page 115, then enter 62. You’ll get this: Press Yes. Press Yes again. Press 4 & P to set your machine for a tone dial line (TT)or a pulse dial line (Hi).
  • Page 152 APPENDIX A: INSTALLATION Initial Settings & Adjustments Setting the Date & Time (Function 91 ) Press Function, 6, and enter the fiT7,T1.i:~T~~/~T cL14i!’’’EiT ‘3’ LML?I.ET access code 2222. Then enter Press Yes. A date and time will appear. Change the month using *or #(* to scroll forward, or # to scroll backward) on the ten key pad and press P to move the cursor.
  • Page 153 APPENDIX A: INSTALLATION Initial Settings & Adjustments Daylight Saving Time Whenever local custom requires advancing the clock or setting the clock back, use this feature. You can easily move the clock forwards when daylight saving time begins, and back when it ends. When you install the machine for the first time, take care that the setting is correct before you set the date and time.
  • Page 154 APPENDIX B: OPTIONAL SIDE CASSETTE Installing the Side Cassette APPENDIX B: OPTIONAL SIDE CASSETTE Installing the Side Cassette optional paper cassette and Followings are the installation procedure of the paper in it. Remove the cover just under the copy exit. Remove the cover from the cas- sette.
  • Page 155 Installing the Side Cassette APPENDIX B: OPTIONAL SIDE CASSETTE If the new paper size is legal, install the extender (see next page). Otherwise you do not need it, and you can remove it if it is installed. Pinch and hold the side fence lock, and slide the fence to the proper size setting.
  • Page 156 APPENDIX B: OPTIONAL SIDE CASSETTE Installing the Extension Install the side cassette as illus- trated. Use both hands. Note: Keep the cover of the side cassette in the outer position when you do not use the manual feeder. Installing the Extension When you set the legal size in the optional side cassette, install the extension.
  • Page 157 INDEX & GLOSSARY INDEX & GLOSSARY density 43 stored number report 51 copying 71 51 printing a stored message fax & PC printouts 119 access code 115 faxing 17 62 initial settings 56, 60, 142 Add Paper Indicator detail 63 user parameters adding faxing 17 71 night timer 58...
  • Page 158 INDEX & GLOSSARY LCD 112 photos see detail length reduction 102 copying 73 RTI 139 Lightning protection iii - iv faxing 19 RT1/TTl polling entering characters for 124 cancel power 127, machine exterior 114 Power supply iii magnification saving printing maintenance toner 119 sender’s CS1/RTl 61, 119...
  • Page 159 INDEX & GLOSSARY Mini-Glossary Mini-Glossary CSI: Called Station Identification. This is your RTI: Receiving Terminal Identification This is a fax number, programmed in your machine for 20 character identification, such as your name identification purposes. During a or company name. The RTI replaces the CSI communication, it appears on the other party’s during a communication...
  • Page 160 Mini-Glossary Certification Label Certification Label fication is located behind the machine, The label says: RICOH UNITECHNO CO., LTD. Complies with radiation performance standards, 21 CFR Subchapter J. TSURUGASONE YASHIO-SHI SAITAMA-KEN JAPAN. MANUFACTURED: =PPC21OOS...
  • Page 161 6. In the event of operation problems (documentjam, coPy jam, communicationerror indication), refer to the solving problems section in this manuai. 7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX repair and warranty information.
  • Page 162 Faxing at a Glance O~tion key Select Faxing with the Fax/Copy key. Sending or picking up a fax LATER messagelater (page20& Fan your stack. (At most 30 one sided pages) F~l~iE~~? Setting the number of pages ~~ET Insert the document face up in the feeder. Printing an ID at the top of FEINT’? your message...
  • Page 163 ~enuin~ Ricoh toner. TONER CASSEITES for the best perform- Cl RICOH TONER CASSETTE TYPE recommended ante. STAMP IJ MARKER TYPE 30 is recommended for the best performance. PHOTOCONDUCTOR ~ RICOH PHOTOCONDUCTOR TYPE 300 is recommended for the best perform- ance.
  • Page 164 MV31 OE Multi-Function Fax page 1 Faxing copying page 63 page 135 /i-LStU//CltiOll Adding paper page 80 Adding toner page 86 Finding parts and keys page 7 18 Troubleshooting page 99 Read the safety instructions on page i to iv Operator’s Manual...
  • Page 165 Optional equipment FAX EXPANSION CARD TYPE 10 A 1 -Mbyte memory card can be added. FAX EXPANSION CARD TYPE 20 A 2-Mbyte memory card can be added. FAX EXPANSION CARD TYPE 40 A 4-Mbyte memory card can be added. PC Printer Interface Kit (PRINTER INTERFACE TYPE 200) This allows you to use the machine as a laser printer for an IBM’...
  • Page 166 WARNING WARNING This equipment has been tested and found to comply with the Thts symbol IS attached lo some components to alert Isnits for a Class A digital device, pursuant to Part 15 of the the user not to touch them because they may be very FCC Rules.
  • Page 168 SAFETY Important Safety Instructions All safety messages in the main text of this manual are labeled WARNING CAUTION. These mean the following: WARNING: Important information to alert you to a situation that might cause serious injury and damage to your property if instructions are not followed properly.
  • Page 169 SAFETY When to Call Your Service Representative 10. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord. 11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating.
  • Page 170 SAFETY Power and Grounding Power and Grounding Power Supply Power requirements: 115 V, 60 Hz Insert the power plug securely into the wall socket. Make sure that the wall outlet is near the machine and readily accessible. Do not connect other equipment to the same socket. Do not step on or set anything on the power cord.
  • Page 171 SAFETY Thunderstorms Thunderstorms With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord. Caution: All fax messages stored in the memory may be erased if power is switched off for more than an hour.
  • Page 172 TABLE OF CONTENTS SAFETY.................... Important Safety Instructions ................When to Call Your Service Representative............................. Power and Grounding Cold Weather Power-up..................Thunderstorms....................Symbols & Conventions Used In This Manual ..........What Does a Fax Machine Do?................ viii Telephone Line Problems Affect Fax Communication..
  • Page 173 Using the Bypass..............Copying/Printing Enlarging & Reducing ..................Copying Darker or Lighter Originals..............Copying Photographs..................Clearing the Previously Used Settings ............. Options......................MAINTAINING YOUR MACHINE ............. Setting /Adding the Paper (f&f) ..............Replace Toner Cassette & Cleaning Pad ............Replacing the Photoconductor Drum ..............
  • Page 174 Attaching the Stop..................... Setting the Paper ....................Installing the Optional Memory Card ..............Connecting the Machine................... Connecting to the Phone Lines................. Connecting the Power ..................Initial Settings & Adjustments................APPENDIX B: OPTIONAL SIDE CASSETTE ........Installing the Side Cassette ................Installing the Extension..

  • Page 175: What Does A Fax Machine Do

    Thank you for purchasing this product. This multi-function office machine offers a wide range of fax, copier, printer, and convenience features. What Does a Fax Machine Do? When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest mail box.
  • Page 176 The symptoms of data loss caused by a noisy telephone line are seen on the printouts of received messages. example is shown opposite. Note that lines are missing from the page at the indicated locations. ECM (Error Correction Mode) is an effective countermeasure against...

  • Page 178: Faxing

    FAXING If you have not yet installed your fax machine, do so now. See Appendix Installation, on page 135. This section covers what you’ll most often need to do: ..............Recommended Types of Document How to Set the Document ................Memory Transmission and Immediate Transmission ........

  • Page 179: Recommended Types Of Document

    Recommended Types of Document FAXING Recommended Types of Document Before you send your document, make sure that it meets the following requirements. CAUTION: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty.
  • Page 180 FAXING Recommended TvDes of Document Page Condition Do not place damaged pages in the automatic document feeder. FOLDED, TORN, DR PATCHD TDGETHR TOGETHER Originals that contain the following materials should not be placed in the document feeder. Place them directly on the exposure glass. Charcoal, 1 ‘hermal Paper 1 Paint...

  • Page 181: How To Set The Document

    How to Set the Document FAXING How to Set the Document Setting the document in the Auto Document Feeder (ADF) Carefully place the document face up into the auto document feeder. Then adjust the guides to fit the width of the document. Make sure that the display changes as shown.
  • Page 182 FAXING Memory Transmission and Immediate Transmission Memory Transmission and Immediate Transmission There are two ways to send a fax message. Immediate Transmission Memory Transmission Immediate Transmission Immediate Transmission is convenient when: You wish to send a message immediately You wish to quickly check whether you have successfully connected with the other party Your machine’s memory is getting full The machine...

  • Page 183: Memory Transmission And Immediate Transmission

    FAXING Memory Transmission and Immediate Transmission Memory Transmission Sending a Message with fhe Auto Document Feeder If at any time you want to completely start over, just remove the document, then open and close the top cover. Caution: If your document gets stuck while it is being processed, press the Stop key, and turn to page 101 for instructions on how to safely remove the original.
  • Page 184 FAXING Memorv Transmission and Immediate Transmission Insert the document face up in the feeder and adjust the guides to fit the width of the document. Note: Set the pages with the first page at the top of the stack. Do not stack documents in the feeder so that they exceed the load limit marker.
  • Page 185 FAXING Memory Transmission and Immediate Transmission Press the Start key and wait. The machine will dial the destination’s number. If you like to cancel the transmis- sion, press the Stop key during communication. Then press Yes to cancel the transmission. If the other party’s line is busy, 1 gIgI;<...
  • Page 186 Memory Transmission and Immediate Transmission FAXING Sending a Message with the Exposure Glass Remove any document left in the auto de timent feeder or on the exposure glass. Make sure that the machine is in standby mode. The display should look like this: Lift up the top cover and place the first page of your document face down on the exposure glass,...

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