Ricoh 2000 Facsimile Reference Manual
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Ricoh 2000 Facsimile Reference Manual

Fax option
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See also: Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
FAX Option Type 2000
Transmission
1
2
Send Settings
Reception
3
Changing/Confirming Communication Information
4
Fax via Computer
5
Appendix
6

Operating Instructions

Facsimile Reference

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  • Page 1: Operating Instructions

    Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine. FAX Option Type 2000 Facsimile Reference...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
  • Page 4 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ...i NOTICE ...1 Important Safety Instructions ...4 Caution...4 How to Read This Manual ...5 Symbols ...5 Names of Major Options ...5 Names of Major Functions ...5 Reading the Display...6 Reading the Display Panel and Using Keys...7 Function List ...9 1.
  • Page 6 Specifying a Destination ...47 Sending Over a Fax Line ...47 Entering a pause ...48 Entering a tone ...48 Sending by IP-Fax...49 Regarding IP-Fax destinations ...52 Sending to an E-mail Address...53 Bypassing the SMTP server ...56 Using the Quick Dial Keys...58 Specifying a destination using the Quick Dial key ...58 Specifying a group of destinations using the Quick Dial key ...59 Checking the Specified Destination ...61...
  • Page 7 3. Reception Types of Reception... 117 Immediate Reception ...117 Memory Reception ...118 Substitute Reception ...119 Receiving documents unconditionally ...119 Receiving documents according to parameter-specified settings ...120 Reception Modes ... 121 Manual Reception ...121 Auto Reception...121 Switching the Reception Mode...122 Receiving Internet Fax Documents ...123 Auto E-mail Reception ...123 Manual E-mail Reception ...124 Received Images ...125...
  • Page 8 Printing the Journal ... 150 Journal ...151 Transmitting Journal by E-mail...153 Journal by e-mail ...153 Printing a File Received with Memory Lock ... 154 5. Fax via Computer Sending Fax Documents from Computers ...157 Before Use ...158 Using the Software...158 LAN-Fax Driver...159 Address Book ...159 LAN-Fax Cover Sheet Editor ...160...
  • Page 9 6. Appendix Programming Frequently Used Functions to User Function Keys ... 181 Optional Equipment... 182 Handset...182 Specifications... 183 Specifications Required for the Internet Fax Destination Machines...185 Maximum Values...186 INDEX... 187...
  • Page 10 viii...

  • Page 11: Notice

    If trouble is experienced with this equipment, for repair or warranty in- formation, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
  • Page 12 Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corpora- tion commission for information. If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not dis- able your alarm equipment.
  • Page 13 In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to en- ter the business identification and telephone number of the terminal or business.

  • Page 14: Important Safety Instructions

    Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

  • Page 15: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.

  • Page 16: Reading The Display

    Reading the Display This section explains how to use the keys on the control panel and screen items. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the {Facsimile} or {Clear Modes} key during operation, the standby screen appears.

  • Page 17: Reading The Display Panel And Using Keys

    Reading the Display Panel and Using Keys This section explains screen items and their corresponding keys. Selection keys Correspond to items at the bottom line on the display. Example: The standby display • When the instruction “Press [ appears in this manual, press the left selection key.
  • Page 18 Machine status and message Destination entry Selection keys Note ❒ The display will differ depending on installed optional units. ❒ You can change Internet Fax setting under E-mail Settings in the Fax Features menu. ❒ You can change IP-Fax settings under IP-Fax Settings in the Fax Features menu.

  • Page 19: Function List

    Adjust the sound volume during On Hook Mode and Immediate Transmission. Register the sender details that appear on the recipient's fax machine and faxed document. Use this function to specify a time to cancel On Hook mode after you transmit using On Hook dialing.

  • Page 20: E-Mail Settings

    ❖ E-mail Settings Function name Internet Fax Settings Maximum E-mail Size SMTP RX File Delivery ❖ IP-Fax Settings Function name Enable H.323 Enable SIP H.323 Settings SIP Settings Gateway Settings Description You can select to display When you want to send an Internet Fax, set On to display the icon.

  • Page 21: Administrator Tools

    ❖ Administrator Tools Function name Print Journal Print TX Standby File List Communication Page Count Memory Lock Forwarding Folder TX Result Report Parameter Setting Program Special Sender Program Memory Lock ID Select Dial/Push Phone G3 Analog Line RDS On/Off Menu Protect Reference “Fax Features”, General Settings Guide Description...

  • Page 23: Transmission

    This section explains basic transmission operations such as specifying a trans- mission mode or a destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receiver and confirm with them when sending important documents.

  • Page 24: Selecting Type Of Transmission

    Transmission You can change transmission mode by pressing the {Transmission Mode} key. Check the indicator on the operation panel to see which mode is currently active. Reference p.19 “Parallel Memory Transmission” p.20 “Simultaneous Broadcast” Selecting Type of Transmission You can select the transmission type: standard fax, IP-Fax, or Internet Fax. Switch between types of transmission by pressing the selection key displayed on the standby screen.

  • Page 25: Memory Transmission

    ❖ When sending by IP-Fax When using a gatekeeper server, press [ tion display column. When using a SIP server, press [ play column. Note ❒ If either “Enable H.323” (when using a gatekeeper) or “Enable SIP” (when using a SIP server) is selected in the Fax Features menu, .
  • Page 26 Transmission Make sure that Memory Trans. indicator lights. Normally Memory Transmission mode is selected. If Immediate Trans. indicator is lit, press the {Transmission Mode} key to select Memory Transmission mode. Place the original. Make the scan settings you require. Using the number keys or a Quick Dial key, specify a destination. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.
  • Page 27 Specify the next destination. Pressing [ ] switches the type of transmission between fax number, e- mail address, and IP-Fax destination. A fax number, e-mail address and IP-Fax destination can be specified simul- taneously. Press the {Start} key. Note ❒ If the combined total number of programmed destinations exceeds the maximum value, only Immediate Transmission is possible.

  • Page 28: Sending Multiple Originals Using The Exposure Glass (Memory Transmission)

    Transmission Sending multiple originals using the exposure glass (Memory Transmission) Follow these steps to send multiple originals using the exposure glass. Make sure that Memory Trans. indicator lights. Place the first page of the original face down on the exposure glass. Specify a destination.

  • Page 29: Parallel Memory Transmission

    Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly. In addition, this function scans the original faster than Immediate Transmission.

  • Page 30: Dual Access

    Transmission Dual Access The machine can scan other documents into memory even while sending a fax document from memory, receiving a document into memory, or automatically printing a report. Since the machine starts sending the second document imme- diately after the current transmission ends, the line is used efficiently. Note ❒...

  • Page 31: If Memory Runs Out While Storing An Original

    If memory runs out while storing an original If you run out of memory while storing an original (free space reaches 0%), the “ Memory is full. Scanning will be stopped and only scanned page(s) ” message appears. Press [Exit] to transmit stored pages only. will be stored.
  • Page 32 Transmission Make sure that Immediate Trans. indicator is lit. If Memory Trans. indicator is lit, press the {Transmission Mode} key to select Immediate Transmission mode. Place the original. Select the scan settings you require. Using the number keys or a Quick Dial key, specify a destination. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.

  • Page 33: Sending Multiple Originals Using The Exposure Glass (Immediate Transmission)

    Sending multiple originals using the exposure glass (Immediate Transmission) Follow these steps to send multiple originals using the exposure glass. Make sure that Immediate Trans. indicator is lit. Place the first page face down on the exposure glass. Specify a destination. Make the scan settings you require.

  • Page 34: Ip-Fax Functions

    Transmission IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles direct- ly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol.
  • Page 35 Important ❒ To use IP-Fax functions, the optional printer/scanner unit must be installed. ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under IP-Fax Settings in Fax Features. ❒ Before using this function, configure the network in the System Settings menu. ❒...

  • Page 36: Terminology

    Transmission Reference p.117 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settings Guide “Fax Features”, General Settings Guide Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia communication protocol that sends or receives files via one-to- one communication over a LAN or the Internet.

  • Page 37: Notes On Using Ip-Fax

    Notes on Using IP-Fax The following are notes about using IP-Fax: • You may not be able to send to a firewall-protected network. • You cannot use telephones on a LAN. • If a power outage lasts about twelve hours, or the machine is disconnected from the power outlet for about twelve hours, documents stored in the fax machine's memory are deleted.

  • Page 38: Internet Fax Functions

    This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.
  • Page 39 Note ❒ The Internet Fax function supported by this machine is compliant with ITU- T Recommendation T.37. ❒ You can receive e-mail messages with an attached TIFF-F image from computers. ❒ Though Internet Fax documents are normally sent via an SMTP server, you can also send Internet Fax documents directly to their destinations without going through an SMTP server.

  • Page 40: Notes On Using Internet Fax

    Transmission Notes on Using Internet Fax The following are notes about using Internet Fax: • When using the Internet Fax function, originals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver's machine is compliant with the T.37 full mode, originals are sent at the size specified in the Address Book.

  • Page 41: Functions Not Available For E-Mail Transmission

    Functions Not Available for E-mail Transmission The following functions are supported with standard fax transmission, but not with Internet Faxing. • Immediate Transmission • Transmission by SUB Code • On Hook Dial • Manual Dial • JBIG Transmission • ECM (Error Correction Mode) Functions Not Available for E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing.

  • Page 42: T.37 Full Mode

    Transmission T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T Recommendation, RFC2532) When an Internet Fax communication is made between T.37 full mode compat- ible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail.

  • Page 43: Placing Originals

    Placing Originals Place the original either on the exposure glass or in the optional ADF or ARDF. For details about how to place originals, see the following: • Placing originals on the exposure glass “Placing Originals on the Exposure Glass”, Copy Reference •...
  • Page 44 Transmission Note ❒ To scan multiple originals using the ADF or ARDF, set originals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets.

  • Page 45: Acceptable Original Sizes

    Reference p.18 “Sending multiple originals using the exposure glass (Memory Trans- mission)” p.23 “Sending multiple originals using the exposure glass (Immediate Trans- mission)” p.32 “T.37 Full Mode” p.35 “Acceptable Original Sizes” p.36 “Paper Size and Scanned Area” p.38 “If the Machine Cannot Detect the Size of Your Original” p.39 “Original Sizes Difficult to Detect”...

  • Page 46: Paper Size And Scanned Area

    Transmission Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17" area is scanned. ❖ Exposure Glass ❖ ADF or ARDF ❖ Maximum scan area The following shows the maximum scan area: •...
  • Page 47 Note ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ Even if an original is correctly placed on the exposure glass or in the ADF or ARDF, a margin of 3 mm (0.1") around each edge of the original may not be sent.

  • Page 48: If The Machine Cannot Detect The Size Of Your Original

    Transmission If the Machine Cannot Detect the Size of Your Original If the machine cannot detect the original size, the “ size. Place original again, then press Start key. If this happens, do the following: Press [Exit]. The previous display returns. Remove the original and replace it.

  • Page 49: Original Sizes Difficult To Detect

    Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the cor- rect size.) • documents placed on the exposure glass of sizes other than those listed in the following table •...

  • Page 50: Transmission With Image Rotation

    Transmission Transmission with Image Rotation Generally, place A4, 8 place an A4, 8 "×11" original in the portrait orientation (K), the image is sent rotated by 90°. Providing the receiver has A4, 8 the document is printed the same size as the original. Note ❒...
  • Page 51 Specify the destination, and then press the {Start} key. The Stamp indicator goes out when transmission has been finished for Immedi- ate Transmission or when scanning has been finished for Memory Transmission. Note ❒ This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or successfully sent by Immediate Transmission.

  • Page 52: Detecting Blank Sheet

    Transmission Detecting Blank Sheet Upon completion of the first page scanning, an alarm sounds if the page is nearly blank. Important ❒ The blank sheet-detecting function works only when an original is scanned using the ADF or ARDF. ❒ The blank sheet-detecting function is ineffective for second and subsequent pages.

  • Page 53: Scan Settings

    Scan Settings You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality.

  • Page 54: Jbig Transmission

    Photo faster than with other compression methods. Important ❒ This function is not available with the Internet Fax function. ❒ This function requires that the other party's fax machine has both the JBIG function and ECM function. Resolution This section explains how to set the resolution of the original.

  • Page 55: Image Density (Contrast)

    Note ❒ If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported. You can check the resolution at which you actually sent by printing the Journal. ❒...

  • Page 56: Mixing Scan Settings For A Multiple Page Original

    Transmission Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different image den- sity, resolution, and original type setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original.

  • Page 57: Specifying A Destination

    Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. Note ❒ The display shows the percentage of free memory space for storing originals. Since fax numbers, IP-Fax destinations and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.

  • Page 58: Entering A Pause

    Transmission Entering a pause Press the {Pause/Redial} key when dialing or storing a number to insert a pause of about two seconds. Note ❒ If you press the {Pause/Redial} key at the first digit, the Redial screen appears. ❒ A pause is shown as a “-” on the display. ❒...

  • Page 59: Sending By Ip-Fax

    Enter the fax number using the number keys. Press [Tone]. Enter the number you want to tone dial using the number keys. Press the {Start} key. The transmission starts. If you want to cancel a transmission, press the {Clear/Stop} key, and then re- move the originals.
  • Page 60 Transmission Press [ ] to switch the destination to IP-Fax destination. When using a gatekeeper server, select . When using a SIP server, select . Press [Manual]. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.
  • Page 61 Specify the next destination. To add another destination, repeat steps Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual] may not appear, and you may be unable to enter the IP-Fax destination.

  • Page 62: Regarding Ip-Fax Destinations

    Transmission Regarding IP-Fax destinations Depending on the network to which this machine is connected or this machine's configuration, enter the IP-Fax destination as follows: ❖ When not using a gatekeeper/SIP server • From IP-Fax to IP-Fax Specify the IPv4 address or host name of the receiving machine. Example: 192.168.1.10 (IPv4 address) Example: IPFAX1 (host name) •...

  • Page 63: Sending To An E-Mail Address

    Note ❒ To send to a G3 fax via a gateway connected to a public telephone line, you must specify it's the receiver's machine telephone number. For example, if the receiver's fax number is “0312345678”, specify “5678”. To send from an IP-Fax to G3 fax without using gatekeeper or SIP server, you must register the gate- way also.
  • Page 64 Transmission Press [Manual]. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”. Enter the e-mail address destination and then press the {OK} key. If you enter an incorrect character, press the {Clear/Stop} key. Then, re-enter the characters correctly.
  • Page 65 Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual] may not appear, and you may be unable to enter the e-mail address.

  • Page 66: Bypassing The Smtp Server

    • connected to the same LAN as this machine • have its reception protocol set to SMTP ❒ SMTP authentication set on the other party's fax machine is disabled when In- ternet Fax is transmitted using this function. ❒ If an Internet Fax is transmitted from the other party using this function, even if reception is not successful, an Error Mail Notification is not sent to the sender.
  • Page 67 ❖ Specify the other party's IPv4 address Specify a destination's e-mail address by changing the domain part of the e- mail address to the other party's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is “abc@defcompany.com” and the IPv4 address is “192.168.1.10”;...

  • Page 68: Using The Quick Dial Keys

    Transmission Using the Quick Dial Keys You can specify a destination simply by pressing the Quick Dial key to which the destination's number is registered. When a Quick Dial key is pressed, the destination it is registered to appears on the screen.

  • Page 69: Specifying A Group Of Destinations Using The Quick Dial Key

    Note ❒ Destinations programmed can be checked using “Destination List” in “Ad- ministrator Tools” in “System Settings”. ❒ You do not have to press [Add Dest] when adding a destination using the Quick Dial keys. Reference “System Settings”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen- eral Settings Guide Specifying a group of destinations using the Quick Dial key...
  • Page 70 Transmission Note ❒ Destinations programmed in groups can be checked using “Group Desti- nation List” in “Administrator Tools” in “System Settings”. ❒ If a destination where a fax number, e-mail address, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears.

  • Page 71: Checking The Specified Destination

    Checking the Specified Destination This section explains how to check the specified destinations. If you specified a destination from the destination list, you can display names, fax numbers, e-mail addresses, or IP-Fax destinations. If a group is specified as the destination, you can display the fax numbers, e-mail addresses, or IP-Fax destinations of the group.

  • Page 72: Redial

    Transmission Redial The machine stores the latest destinations specified for each transmission meth- od. This function saves time when you are sending to the same destination re- peatedly, as you do not have to enter the destination again. Important ❒ The following kinds of destinations are not stored: •...
  • Page 73 Note ❒ You can specify Internet Fax and IP-Fax destinations using the Redial func- tion. Select this function before pressing [Manual]. ❒ When you press [Program], you can register a selected recipient in the des- tination list. ❒ For the maximum number of redials the machine can store, see “Maximum Values”.

  • Page 74: Programming Destinations In The Address Book

    Transmission Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu. Press the {User Tools/Counter} key. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.

  • Page 75: Programming Destinations From Check Destination Screen

    Select [Program/Change] using {U} or {T}, and then press the {OK} key. For the procedure to follow, see “Registering Addresses and Users for Fac- simile/Scanner Functions”, General Settings Guide. Note ❒ You can also register programmed fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations in a Group.

  • Page 76: Programming Destinations From Redial Screen

    Transmission Make the settings, and then press the {OK} key. The screen returns to that of step Note ❒ Depending on security settings, [Program] may not appear, and you may be unable to register the destination. Reference p.61 “Checking the Specified Destination” “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen- eral Settings Guide Programming Destinations from Redial Screen...

  • Page 77: Searching For A Destination In The Address Book

    Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server. Important ❒ To search for a destination from an LDAP server, the LDAP server must be registered in advance.
  • Page 78 Transmission Press the {Search Destination} key. Select [Search Address Book] using {U} or {T}, and then press the {OK} key. Select [Search by Name] using {U} or {T}, and then press the {OK} key. Enter the destination name you want to search for, and then press the {OK} key.

  • Page 79: Search By Destination List

    Select a destination using {U} or {T}, and then press {V} to specify it (put a tick against it). Multiple destinations can be selected. Press {W} to deselect a destination. Press the {OK} key. Note ❒ If no destination matches the specified text, the “ is not programmed.
  • Page 80 Transmission Press the {Search Destination} key. Select [Search Address Book] using {U} or {T}, and then press the {OK} key. Select [Display List] using {U} or {T}, and then press the {OK} key. Destinations appear in registration number order. Select a destination using {U} or {T}, and then press {V} to specify it (put a tick against it).

  • Page 81: Search By Registration Number

    Search by Registration Number Follow these steps to search for a destination by specifying a registration number stored in the destination list. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
  • Page 82 Transmission Enter the three-digit registration number using the number keys, and then press the {OK} key. If you enter the wrong registration number, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the registration number again. When the search is finished, the results appear. Press {V} to select a destination, and press the {OK} key.

  • Page 83: Search By Fax Number

    Search by Fax Number Follow these steps to search for a destination registered in the Address Book by fax number. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
  • Page 84 Transmission Enter the number you want to search for, and then press the {OK} key. If you enter the wrong number, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the number again. Confirm the numbers you entered, and then press the {OK} key. When the search is finished, the results appear.

  • Page 85: Search By E-Mail Address

    Search by E-mail Address Follow these steps to search for a destination registered in the destination list by e-mail address. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
  • Page 86 Transmission Enter the e-mail address you want to search for, and then press the {OK} key. If you enter the wrong e-mail address, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the e-mail address again. Confirm the e-mail address you entered, and then press the {OK} key. When the search is finished, the results appear.

  • Page 87: Search By Ip-Fax Destination

    Search by IP-Fax Destination Follow these steps to search for a destination registered in the Address Book by IP-Fax destination. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
  • Page 88 Transmission Press [IP]. The Search IP-Fax Destination screen appears. Enter the IP-Fax destination you want to search for, and then press the {OK} key. If you enter the wrong destination, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the destination again. Confirm the IP-Fax destination you entered, and then press the {OK} key.

  • Page 89: Search By Ldap Server

    Search by LDAP Server Follow these steps to search for a destination registered in the Address Book us- ing the LDAP server. Important ❒ This function is not available if [LDAP Search] is set to [Off] under Administra- tor Tools, in the System Settings menu. Press the {Search Destination} key.
  • Page 90 Transmission Select [Advanced Search] using {U} or {T}, and then press the {OK} key. Select a search condition using {U} or {T}, and then press the {OK} key. Conditions (Name, E-mail Address, Fax Destination, Company Name, and Department Name) are those programmed in the LDAP server. Enter a partial string, and then press the {OK} key.
  • Page 91 Select the search criteria using the scroll keys, and then press the {OK} key. The meanings of the search criteria are as follows: • [Include]: Search for strings that include the specified character. Example: When searching for “ABC”, enter “A”, “B”, or “C”. •...
  • Page 92 Transmission Note ❒ Although one user can program multiple e-mail addresses, only one ad- dress can be retrieved by the search. The address retrieved by the search depends on the searching method supported by the LDAP server. Howev- er, the address programmed first is normally retrieved. ❒...

  • Page 93: On Hook Dial

    On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. Important ❒ This function is not available for Internet Fax and IP-Fax. Place the original, and then select the scan settings you require.
  • Page 94 Transmission Note ❒ This function is unavailable in some countries. ❒ Press {U} or {T} to adjust the volume of the on-hook sound in eight incre- ments. At the maximum volume level, U changes to |. Similarly, at the minimum level, T changes to {. The volume can also be preprogrammed in the Fax Features menu.

  • Page 95: Manual Dial

    Manual Dial Pick up the optional handset or the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax document. If, on the other hand, you hear a voice at the oth- er end, continue conversation as normal.

  • Page 96: Memory Storage Report

    Transmission Memory Storage Report This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Important ❒ If you use Parallel Memory Transmission, the Memory Storage Report is not printed.

  • Page 97: Canceling A Transmission

    Canceling a Transmission This section explains how to cancel a fax transmission. Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. Press the {Clear Modes} key.

  • Page 98: While The Original Is Being Transmitted

    Transmission While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. Press the {Clear/Stop} key. Select the file you want to cancel using {U} or {T}, and then press [Stop TX]. Press [Delete].

  • Page 99: Before The Transmission Is Started

    Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in des- tination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then de- lete it.
  • Page 100 Transmission Press [Delete]. To cancel another file, repeat from step To cancel stopping transmission, press [No]. Press the {Escape} key. The standby display appears. Note ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and is received at the other end.

  • Page 101: Send Settings

    This section explains the features of [TX Mode], which you can use to apply vari- ous transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
  • Page 102 Send Settings Select [Send at Specified Time] using {U} or {T}, and then press the {OK} key. To cancel the setting, select [Off], and then press the {OK} key. The display re- turns to that of step Enter the time using the number keys and press [AM/PM] to switch between AM and PM.

  • Page 103: Sender Settings

    Sender Settings Use this function to set sender information. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.
  • Page 104 Send Settings Confirm the selected sender, and then press the {OK} key. To print the sender's name on the receiver's sheet, select [Stamp] using {U} or {T}, and then press the {OK} key. If you enable this function, the sender's name (user name) appears on the re- ceiver's sheet, lists, and report.
  • Page 105 Note ❒ You can confirm transmission results by using both the E-mail TX Result function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Fax Features menu.

  • Page 106: Pin Code Transmission

    Send Settings PIN Code Transmission A PIN (Personal Identification Number) Code is a number used for identifying the sender. PIN Code Transmission uses the PABX (Private Automatic Branch eXchange) system to prevent unauthorized users sending faxes and to manage charges ac- cording to user.
  • Page 107 Enter the PIN Code, and then press the {OK} key. The standby display appears. If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then try again. Press the {Start} key. Note ❒ For the maximum number of digits you can use in a PIN Code, see “Max- imum Values”.

  • Page 108: E-Mail Options

    Send Settings E-mail Options This section explains the settings required for using the Internet Fax function. Important ❒ To use Internet Fax functions, the optional printer/scanner unit must be installed. Entering the Subject Allows you to enter a subject for the e-mail document you want to send. Important ❒...

  • Page 109: Requesting A Reception Notice

    Press the {Escape} key twice. The standby screen returns. To check the settings, press [TX Mode]. Specify a destination. Specify the sender. For details about specifying senders, see “Sender Settings”. Press the {Start} key. Note ❒ If you send e-mail without setting a subject, a subject is automatically in- serted.
  • Page 110 Send Settings Select [E-mail Options] using {U} or {T}, and then press the {OK} key. Select [Return Receipt] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. The screen returns to that of step Press the {Escape} key twice.
  • Page 111 Note ❒ If the fax is not received normally, “Error” appears in the Result column. ❒ Only the last 50 communications appear in the Journal. If you do not re- ceive a reception notice message before the last 50 communications are fin- ished, “OK”...

  • Page 112: Fax Header Print

    Send Settings Fax Header Print When the Fax Header is set to “On”, the stored name is printed on the receiver's paper. Important ❒ In the USA, the Fax Header must contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send.
  • Page 113 Note ❒ You can program fax header names using the Program Fax Information function in the Fax Features menu. ❒ You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Fax Features menu.

  • Page 114: Label Insertion

    Send Settings Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destina- tions in the Address Book, and also select [Programmed Name] when sending fax documents.
  • Page 115 Label Insertion Specify a destination, and then press the {Start} key. Note ❒ [Programmed Name] is selected by default.

  • Page 116: Setting Sub Codes For Transmission

    Send Settings Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission. A SUB Code is an ID consisting of numbers, q, p, and spaces. Document trans- mitted with a SUB Code is stored in the other party's memory, and not printed automatically.
  • Page 117 Select [On] using {U} or {T}, and then press the {OK} key. The screen returns to that of step Press the {Escape} key. The standby screen returns. Enter the fax number of a destination or an IP-Fax destination. Press the User Function key ({F1} to {F3}) programmed with [SUB/SEP Code]. Enter a SUB Code, and then press the {OK} key.

  • Page 118: Setting A Password

    The standby screen returns. Press the {Start} key. If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to inform you of this. When this happens, press [Exit] to cancel the transmission.

  • Page 119: Setting Sep Codes For Reception

    Setting SEP Codes for Reception Follow these steps to enter a SEP Code to request the destination to transmit a document. You can receive a document stored in the destination's memory if the document has the same SEP Code as the SEP Code you entered. This function enables the machine to utilize services that use the polling function or receive documents from multiple destinations.
  • Page 120 Send Settings Press the User Function key ({F1} to {F3}) programmed with [SUB/SEP Code]. Enter a SEP Code, and then press the {OK} key. If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then try again. When a password is required, enter the PWD Code using the number keys, and then press the {OK} key.

  • Page 121: Entering A Password

    Entering a Password There are times you may want to use a password when receiving faxes by SEP Code Reception using the SEP Code function. Note ❒ You can store PWD Codes as well as names and fax numbers in the destina- tion list.

  • Page 122: Sep Code Rx Result Report

    Send Settings SEP Code RX Result Report This report is printed after each SEP Code Reception is completed and shows its result. Note ❒ You can also check the result of a SEP Code Reception with the Journal. ❒ You can turn this function on or off with the User Parameters (switch 03, bit 4) in the Fax Features menu.

  • Page 123: Two-Sided Transmission (Double-Sided Transmission)

    Two-Sided Transmission (Double-Sided Transmission) Use this function to send two-sided originals. Important ❒ The optional ARDF is required. Place the original in the ARDF, and then select the scan settings you require. Press [TX Mode]. Select [2 Sided TX] using {U} or {T}, and then press the {OK} key. Select the transmission mode using {U} or {T}, and then press the {OK} key.
  • Page 124 Send Settings Select the position of the placed document using {U} or {T}, and then press the {OK} key. To cancel Two-Sided Transmission, press the {Escape} key. The display re- turns to that of step Select the page opening orientation using {U} or {T}, and then press the {OK} key.
  • Page 125 Note ❒ When using this function, two-sided originals cannot be sent by using just the exposure glass. ❒ The front and back of the scanned original will be printed in order on sep- arate sheets at the other end. The orientation of alternate sheets may be re- versed at the other end.
  • Page 126 Send Settings...

  • Page 127: Reception

    This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.

  • Page 128: Memory Reception

    Reception Memory Reception The machine waits until all pages of the document have been received into mem- ory before printing it. Important ❒ About twelve hours after the machine is turned off, all fax documents stored in memory are lost. If any documents are lost in this way, a Power Failure Re- port is automatically printed when the operation switch is turned on.

  • Page 129: Substitute Reception

    Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is stored in memory instead of being printed. Fax documents received using Substitute Reception are automat- ically printed when the condition which caused the machine to use Substitute Reception is rectified.

  • Page 130: Receiving Documents According To Parameter-Specified Settings

    Reception Receiving documents according to parameter-specified settings If one of the conditions in the following list occurs, the machine receives only those documents that match the conditions specified in the User Parameters (switch 05, bit 2, 1) in the Fax Features menu. Problems h is lit.

  • Page 131: Reception Modes

    Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (the optional handset or an external telephone required) • Auto Reception Note ❒ The optional handset or an external telephone is required to use this machine as a telephone.

  • Page 132: Switching The Reception Mode

    Reception Switching the Reception Mode You can switch reception modes using Reception Settings in the Fax Features menu. If you program a User Function key with Switch Reception Mode, you can switch the reception mode quickly. Press the {Switch RX Mode} key. Select the reception mode using {U} or {T}, and then press the {OK} key.

  • Page 133: Receiving Internet Fax Documents

    Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-mail: Auto E-mail Reception and Manual E-mail Reception. Important ❒ To use Internet Fax functions, the optional printer/scanner unit must be installed. ❒...

  • Page 134: Manual E-Mail Reception

    Reception Manual E-mail Reception Follow these steps to receive a fax by accessing the e-mail server manually. Important ❒ Program the Manual E-mail Reception function to a User Function key beforehand. Press the User Function key ({F1} to {F3}) programmed with Manual E-mail Reception.

  • Page 135: Received Images

    Received Images Here is an example of an Internet Fax document sent from this machine and re- ceived on a computer using the Outlook Express e-mail application. The received image varies according to the e-mail application. Important ❒ When Internet Fax e-mail is sent to computer, the following information is al- ways inserted in the e-mail text “...
  • Page 136 Reception Note ❒ The display format of the sender name differs according to that of the Stamp Sender Name setting and other functions. ❒ The display format of the subject varies according to Stamp Sender Name and other settings. Reference p.31 “E-mail Subject”...

  • Page 137: Reception Functions

    Reception Functions This section explains useful functions for receiving fax documents. Important ❒ To use Internet Fax and IP-Fax functions, the optional printer/scanner unit must be installed. Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in this machine.

  • Page 138: Smtp Reception Using Internet Fax

    Reception Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination. ❒ If an e-mail address is programmed as the destination, documents received are forwarded as e-mail. ❒ You need to specify the Forwarding destination in advance. Forwarding can be set under Administrator Tools, in Fax Features.

  • Page 139: Routing E-Mail Received Via Smtp

    Note ❒ You can route received e-mail to other Internet Fax machines as well. ❒ Even if SMTP reception is enabled on the DNS server, e-mail sent from the SMTP server will not be received and the machine reports an error if SMTP reception is not set in “System Settings”.

  • Page 140: Jbig Reception

    Reception The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com...

  • Page 141: Auto Fax Reception Power-Up

    Auto Fax Reception Power-Up This machine can be set to shut down automatically if no one has used it for a while. In these situations, even though the operation switch is off, the machine can still receive incoming documents as long as the main power switch is on. Important ❒...

  • Page 142: Printing Options

    Reception Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a re- ceived document is printed. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume to the minimum level) using Adjust Sound Volume in the Fax Features menu.

  • Page 143: Center Mark

    Center Mark When this function is enabled, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file re- ceived documents.

  • Page 144: Image Rotation

    Reception Image Rotation If you have set paper in the standard tray K, incoming fax documents are auto- matically rotated to fit onto the paper. Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine, each page of the document can be split and printed on several sheets, or reduced and printed on a single sheet.

  • Page 145: Page Reduction

    Note ❒ Your service representative can customize this function with the following settings: • Reduction • Print split mark • Overprinting • Overprinting length • Guideline for split ❒ You can adjust the overprinting and reduction lengths within the following ranges: •...

  • Page 146: Tsi Print (Transmitting Subscriber Identification Print)

    Reception TSI Print (Transmitting Subscriber Identification Print) Usually the sender's Fax Header is printed on received documents. When you receive an Internet Fax document, the e-mail address of the sender is printed. If the sender has not programmed their Fax Header, you will not be able to iden- tify them.

  • Page 147: Setting Priority Trays

    Setting priority trays With the same size of paper loaded into multiple trays, you can make the ma- chine use one tray for one function and another tray for another function. For example, you may load white A4 paper into tray 1 to use when making cop- ies, and yellow A4 paper into tray 2 to use when printing received faxes.
  • Page 148 Reception...

  • Page 149: Changing/Confirming Communication Information

    4. Changing/Confirming Communication Information This section explains the features of the {Job Information} key, which you can use to confirm communication results on the screen or printed reports. Printing a List of Files in Memory (Print TX Standby File List) Print this list if you want to find out which files are stored in memory and what their file numbers are.
  • Page 150 Changing/Confirming Communication Information Press the {Escape} key. The standby display appears. Note ❒ The contents of a file stored in memory can also be printed. ❒ You can set whether or not to display a sender name with the User Param- eters (switch 04, bit 5) in the Fax Features menu.

  • Page 151: Printing A File From Memory

    Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Press the {Job Information} key. Select [Print TX Standby File] using {U} or {T}, and then press the {OK} key. Select the file you want to print using {U} or {T}.
  • Page 152 Changing/Confirming Communication Information Note ❒ You can also print files that have not been successfully transmitted.

  • Page 153: Checking The Transmission Result (Tx File Status)

    Checking the Transmission Result (TX File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. Press the {Job Information} key. Select [TX File Status] using {U} or {T}, and then press the {OK} key. Check the transmission results using {U} or {T}.

  • Page 154: Confirming By Report

    Changing/Confirming Communication Information Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and their lists, using a network computer Web Image Monitor.

  • Page 155: Confirming By E-Mail

    Confirming by E-mail Use the E-mail TX Result function to send reports by e-mail to a computer, and then confirm them on the computer. The available reports are: • Communication Result Report. • Immediate TX Result Report. • Polling with SEP RX Result. Important ❒...

  • Page 156: Communication Result Report (Memory Transmission)

    Changing/Confirming Communication Information Communication Result Report (Memory Transmission) This report is printed when a Memory Transmission is completed, so you can check the result of the transmission. Note ❒ If two or more destinations are specified, this report is printed after the fax document is sent to all the destinations.

  • Page 157: Communication Failure Report

    Note ❒ You can switch this report on or off in the User Parameters (switch 03, bit 5) in the Fax Features menu. ❒ To view the report without text disruption, select a font of even character width in your e-mail application's settings. ❒...

  • Page 158: Checking The Reception Result (Rx File Status)

    Changing/Confirming Communication Information Checking the Reception Result (RX File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. Press the {Job Information} key. Select [RX File Status] using {U} or {T}, and then press the {OK} key. Check the reception results using {U} or {T}.

  • Page 159: Confirming By Report

    Note ❒ Only the reception results of the latest communications are displayed. For the maximum number of communication results you can check on this ma- chine, see “Maximum Values”. ❒ You can view received fax documents and their lists, using a network com- puter Web Image Monitor.

  • Page 160: Printing The Journal

    Changing/Confirming Communication Information Printing the Journal You can print the Journal manually. Important ❒ The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. Press the {Job Information} key. Select [Print Journal] using {U} or {T}, and then press the {OK} key.

  • Page 161: Journal

    Reference p.186 “Maximum Values” “Fax Features”, General Settings Guide Journal This section explains the items printed in the Journal. Printing date Shows the date and time the report was printed. Programmed Fax Header Shows the sender name programmed for printing. Date Shows the transmission or reception date.
  • Page 162 Changing/Confirming Communication Information • For Internet Fax destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of re- ception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses or names of destination.

  • Page 163: Transmitting Journal By E-Mail

    Journal is trans- mitted. If the e-mail address of the administrator is not correct, your important Journal may be lost. Sent CSV files are not left on the fax machine. Note ❒...

  • Page 164: Printing A File Received With Memory Lock

    Changing/Confirming Communication Information Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock is switched on, all received documents are stored in memory and are not automatically printed. To print the documents, you have to enter the Memory Lock ID.
  • Page 165 Select [Print Memory Lock File] using {U} or {T}, and then press the {OK} key. If no documents were received while Memory Lock was switched on, the message “ There are no memory lock files. play returns to that of step Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key.
  • Page 166 Changing/Confirming Communication Information...

  • Page 167: Fax Via Computer

    Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine. Connect computers to the machine via parallel port, LAN, IEEE 802.11b (wire- less LAN), or USB 2.0.

  • Page 168: Before Use

    Fax via Computer Important ❒ To specify IP-Fax destinations or Internet Fax destinations, the optional print- er/scanner unit must be installed. ❒ Errors occurring when the machine is used as a LAN-Fax will not be dis- played on the computer. Check for errors by using a Web Image Monitor. See Web Image Monitor help.

  • Page 169: Lan-Fax Driver

    (MIPS R series, Alpha AXP, PowerPC) environment. ❖ Location of the file The following folders are on the CD-ROM: • LAN-Fax Driver for Windows 98/Me \DRIVERS\LAN-FAX\WIN9X_ME • LAN-Fax Driver for Windows 2000/XP and Windows Server 2003 \DRIVERS\LAN-FAX\WIN2K_XP ❖ Operating environment • Computer PC/AT compatible •...

  • Page 170: Lan-Fax Cover Sheet Editor

    Note ❒ If your operating system is Windows 2000/XP or Windows Server 2003, in- stalling a printer driver using Auto Run requires Administrator permissions. When you install LAN-Fax Driver using Auto Run, log on using an account...

  • Page 171: Installing Individual Applications

    Installing Individual Applications You need to install a LAN-Fax Driver on your computer before using the LAN- Fax functions. The LAN-Fax Driver is on the CD-ROM included with the machine. Address Book and LAN-Fax Cover Sheet Editor are installed with the LAN-Fax Driver.

  • Page 172: Setting Lan-Fax Driver Properties

    This section explains how to set properties required for using the LAN-Fax Driver. Note ❒ If your operating system is Windows NT 4.0, Windows 2000/XP, or Windows Server 2003, log on using an account that has Administrator rights. Setting print properties This section explains how to make settings such as paper size or resolution.

  • Page 173: Making Settings For Option Configuration

    Making settings for option configuration Make settings for optional units installed in this machine. On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional or Windows Server 2003, select [Printers and Faxes] on the [Start] menu. With Windows XP Home Edition, select [Control Panel] on the [Start] menu.

  • Page 174: Basic Transmission

    Fax via Computer Basic Transmission This section explains how to send fax documents created using Windows applications. To send a fax, simply select [Print...] from the Windows application, then select [LAN-Fax M10] as the printer, and then specify a destination in the [LAN-Fax] dialog box.

  • Page 175: P.165 "Specifying A Destination Using A Destination List

    Reference p.165 “Specifying a destination using a destination list” p.165 “Specifying a destination using Address Book” p.166 “Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination” p.167 “Specifying Options” p.170 “Confirming Transmission Results by E-mail” p.172 “Editing Address Book”...

  • Page 176: Specifying A Destination By Directly Entering A Fax Number, Internet Fax Destination, Or Ip-Fax Destination

    Fax via Computer Select [Contact] or [Group] in the [Name:] dropdown menu as the display format. Destination list contents change as follows, depending on the option selected: • Contact: Individual name, company name, department name, fax number • Group: Group name If you selected [Group], proceed to step If you selected [Contact] in step dropdown menu.

  • Page 177: Specifying Options

    Specify settings according to the type of fax transmission. Specify settings according to the type of fax transmission selected in step as follows: • If you selected [Fax], select a line or a protocol in the [Line:] list. • If you selected [E-mail], select the [Do not use SMTP server] check box if you want to bypass the SMTP server.

  • Page 178: To Print A Sender Stamp

    Fax via Computer To print a sender stamp Click [Send Options]. The [Send Options] tab appears. Select the [Print Fax Header] check box. To attach a cover sheet Click [Send Options]. The [Send Options] tab appears. Select the [Attach a Cover Sheet] check box. A cover sheet is attached to the document you are sending.

  • Page 179: Checking Transmission Using Lan-Fax Driver

    Select a method of file naming. To enter a file name manually, select the [Specify file name when saving] check box. To have the file assigned a name and saved automatically, select the [Au- tomatically create a new file] check box. Click [OK].

  • Page 180: Confirming Transmission Results By E-Mail

    Fax via Computer Confirming Transmission Results by E-mail After communicating in the LAN-Fax mode, this function transmits the commu- nication results with the computer by e-mail. Important ❒ To confirm transmission results by e-mail, the optional printer/scanner unit must be installed. When you have done [Send] or [Send &...

  • Page 181: Lan-Fax Result Report

    LAN-Fax Result Report This section explains the LAN-Fax Result Report. If “E-mail TX results” is set to “Notify”, if there be any insufficient configura- tions in the e-mail menu on this machine, or if “Auto Specify Sender Name” is set to “Off”, the LAN-Fax result notification e-mail is not transmitted, and the LAN-Fax Result Report is printed.

  • Page 182: Editing Address Book

    Fax via Computer Reference p.167 “Specifying Options” p.168 “Saving as files” “Fax Features”, General Settings Guide Editing Address Book You can program and edit destinations in the address list using the Address Book. For details about the Address Book, see the LAN-Fax Driver's Help. Note ❒...

  • Page 183: Editing Programmed Destinations

    Note ❒ To program the contents of the destination list of this machine to the Ad- dress Book, select the [Use device address] check box, then enter the destina- tion list's registration number in the [Device Address:] field. ❒ For [Line:] under [Fax Number:], the following line types are selectable; G3, G3-2, G3-3, G4, G3 Dir.

  • Page 184: Using The Machine's Address Book Data In The Destination List Of The Lan-Fax

    Fax via Computer Select the destination you want to delete so it is highlighted in the list. Click [Delete]. Click [Yes]. Click [Close]. If you made changes to a destination, a confirmation message appears. To save the changes, click [Yes]. If you do not want to save the changes and want to quit editing, click [No].

  • Page 185: Creating A Cover Sheet

    Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor. • Company name as destination information • Department name as destination information • Contact name as destination information •...

  • Page 186: Managing Facsimile Functions Using Smartdevicemonitor For Admin

    Fax via Computer Select a cover sheet file from the dropdown list or after clicking [Browse...] in [Select Cover Sheet]. The selection made in [Select Cover Sheet] is not canceled unless you select an- other file. If you want to change only destination information, omit this step and proceed to step Select the type of information from [To:].

  • Page 187: Lan-Fax Operation Messages

    LAN-Fax Operation Messages This section explains typical operation error messages displayed on the comput- er when using the LAN-Fax Driver, and solutions to those messages. Message Cannot connect to the de- vice. The number of entries in Destinations exceed the limits.

  • Page 188: Programming Destination Information From Web Browser

    Fax via Computer Programming Destination Information from Web Browser If the receiving machine is compliant with T.37 full mode Internet Fax, you can program the receiver's properties from Web Image Monitor. You can program the following properties: • Compression type •...

  • Page 189: To Add New Receiver

    Set the properties for Internet Fax data format other than the mode selection. If you change the mode to “Simple Mode”, you cannot set machine properties. Click [OK] at the upper-left of the screen. To cancel the setting, click [Cancel] in the upper-left of the screen. The Address Book is displayed.
  • Page 190 Fax via Computer...

  • Page 191: Appendix

    This section explains features and specifications of the facsimile function. Programming Frequently Used Functions to User Function Keys For time saving and convenience, register frequently used functions to User Function keys ({F1}, {F2}, and {F3}). You can register the following functions to User Function keys: •...

  • Page 192: Optional Equipment

    Appendix Optional Equipment This section explains the functions of options. Handset You can make or receive calls by installing the optional handset and dialing manually. Reference p.83 “On Hook Dial” p.85 “Manual Dial”...

  • Page 193: Specifications

    Specifications ❖ Fax Transmission and Reception Standard Resolution Transmission time Data compression method Maximum original size Maximum scanning size Print process Transmission speed ❖ Power Consumption Immediate Transmission Memory Transmission Memory Reception Reception 8 × 3.85/mm, 200 × 100 dpi (Standard character), 8 ×...
  • Page 194 Appendix ❖ IP-Fax Transmission and Reception Network Scan line density Maximum original size Maximum scanning size Transmission protocol Compatible machines IP-Fax transmission function IP-Fax reception function ❖ Internet Fax Transmission and Reception Network Transmit function Scan line density Original size : Scanning width Communication Protocols E-mail format Authentication method...

  • Page 195: Specifications Required For The Internet Fax Destination Machines

    Specifications Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the fol- lowing specification requirements. When communicating with full mode compatible machines, you can take ad- vantage of higher specifications for coding, original size, and resolution. For de- tails about the specifications available in full mode, see “Internet Fax Transmission and Reception”...

  • Page 196: Maximum Values

    Appendix Maximum Values The following list contains the maximum value for each item. Memory Number of documents you can store in memory for Memory Transmission 200 Number of pages you can store in memory (using A4 Standard <ITU-T q1 Chart>) Number of destinations you can register in the destination list Number of groups you can register Number of destinations you can register in a group...

  • Page 197: Index

    INDEX 1 Sided for 1st Page 2 Sided from 1st Page 2 Sided TX Acceptable original sizes Add Dest Address Book Address Book Management Add User Adjust Sound Volume Administrator Tools Advanced Search Attach a Cover Sheet Attaching a created cover sheet Attach Subject Authorized Reception Authorized Reception per Sender...
  • Page 198 Enable H.323 Enable SIP Entering an e-mail address Entering an IP-Fax destination Entering a pause Entering a tone Entering numbers using the number keys Escape key External telephone Facsimile key Fax Features Fax Header Print Fax via computer Fine Folder TX Result Report Forwarding Forwarding destination Forwarding received documents...
  • Page 199 Making settings for option configuration Managing facsimile functions using SmartDeviceMonitor for Admin Manual Manual Dial Manual E-mail Reception Manual Reception Manuals for This Machine Maximum E-mail Size Maximum values Memory Lock Memory Reception Memory Storage Report Memory Transmission Memory Transmission sequence Menu Protect Mixing scan settings for a multiple page original...
  • Page 200 Quick Dial Flip Plate Quick Dial key RDS On/Off Reading the display Reading the display panel and using keys Received images Receive File indicator Receiving documents according to parameter-specified settings Receiving documents unconditionally Receiving Internet Fax documents Reception functions Reception modes Reception Notice Reception notice message Reception Settings...
  • Page 201 Switch Reception Mode Switch RX Mode key Symbols System Settings T.37 full mode Terminology Text TIFF-F format To add new receiver To edit machine properties already programmed Tone Top to Bottom Top to Top Transmission Transmission modes Transmission with Image Rotation Transmitting Journal by e-mail TSI Print (Transmitting Subscriber Identification Print)
  • Page 202 B843-7623...
  • Page 203 ® ® 98 is Microsoft Windows ® ® Me is Microsoft Windows ® 2000 are as follows: ® XP are as follows: 2003 are as follows: 2003 Standard Edition 2003 Enterprise Edition 2003 Web Edition ® are as follows: ®...
  • Page 204 EN USA B843-7623...

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