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Xerox Document Centre 220 User Manual

Xerox document centre 220: user guide
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Xerox Document Centre
220/230/332/340
User Guide
July 1999
602p35312

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Table of Contents
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  Summary of Contents for Xerox Document Centre 220

  • Page 1 Xerox Document Centre 220/230/332/340 User Guide July 1999 602p35312...
  • Page 2 Xerox® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.
  • Page 3: Table Of Contents

    Canadian Certification ...1-9 Environmental Compliance ...1-12 Energy Star ...1-12 Environmental Choice ...1-12 Laser Safety ...1-12 Ozone Safety ...1-14 Electrical Safety ...1-15 Disconnect Device ...1-16 Operational Safety ...1-16 Ground Fault Interrupter (GFI) ...1-18 Xerox Document Centre 220/230/332/340 User Guide Page i...
  • Page 4 Illegal Copying ... 1-19 Certifications and Approvals ... 1-22 ... 2-1 NTRODUCTION Identifying the machine components ... 2-2 Document Centre 220/230 ... 2-2 Document Centre 332/340 ... 2-3 Optional Features ... 2-4 Power ON/OFF ... 2-7 Powering On ... 2-7 Powering Off ...
  • Page 5 Reduce/Enlarge ...3-19 Paper Supply ...3-21 Image Quality ...3-23 Using Added Features ...3-25 Image Adjustment tab ...3-25 Original Size (Original Input - Document Centre 220/230) ...3-26 Bound Originals ...3-29 Image Shift ...3-31 Expert Image Quality ...3-33 Erase ...3-34 Edit (optional) ...3-35 Area Edit (Document Centre 332/340) ...3-36...
  • Page 6 Added Features (More Features screen) ... 4-19 Cover Letter (Cover Page) ... 4-19 Transmission Report ... 4-21 Lighter/Darker ... 4-21 Communication Mode (Document Centre 332/340) ... 4-22 Delayed Start ... 4-23 Send Priority (Document Centre 332/340) ... 4-25 Advanced Features ... 4-26 Build Job ...
  • Page 7 Media Uses and Special Considerations ...8-15 ...9-1 AINTENANCE Ordering Supplies ...9-2 Cleaning the Document Centre 220/230/332/340 ...9-3 The Document Glass and Constant Velocity Transport Glass ..9-3 The Control Panel and Touch Screen ...9-4 The Document Feeder and Output Trays ...9-4 Replacing the Copy/Print Cartridge ...9-5...
  • Page 8 Xerox Welcome Center Telephone Numbers ... 10-20 ... 11-1 EFERENCE Machine Specifications ... 11-2 Specifications for the Fax Feature ... 11-7 ... 12-1 LOSSARY Terms Defined ... 12-2 ... 13-1 NDEX Page vi Table of Contents...
  • Page 9: About This Guide

    1 About This Guide Welcome to the Xerox family of Document Centre products. This User Guide provides detailed information, technical specifications and procedural steps when using the integrated features of the machine. Should further assistance be required, please call our experts on the Xerox Welcome Center telephone number.
  • Page 10: Xerox Welcome Center Telephone Number

    Xerox Welcome Center Telephone Number The telephone number of the Xerox Welcome Centre is provided at the time of product installation. For convenience and future reference, please record the telephone number in the space below: Welcome Center Telephone Number: Canada (English, French, and local Toronto) 800-939-3769...
  • Page 11: Conventions

    Xerox Document Centre 220/230/332/340 User Guide Paper is synonymous with media . Document is synonymous with original.
  • Page 12: Italic Typeface

    Italic typeface . For example: Notes Notes are statements that provide additional information. For example: NOTE: If the Document Centre 220/230/332/340 does not include the Finisher and/or High Capacity Feeder, ignore the first step. Page 1-4 LEF Orientation...
  • Page 13: Hints

    Cautions are statements that suggest mechanical damage as a result of an action. For example: CAUTION When cleaning the Document Centre 220/230/332/340, do not use organic solvents or aerosol cleaners. Do not pour fluids directly onto any area. Avoid supplies that are not specifically listed as approved in this documentation.
  • Page 14: Related Documentation

    ID and name. Page 1-6 - This User Guide - The On-line Help system - The Document Centre 220/230/332/340 Setup Guide - The CD ROM Multimedia Training (Document Centre 220/230) - The Document Centre 220/230/332/340 ST System...
  • Page 15: Data Coupler Information

    Data Coupler Information This Xerox Document Centre 220/230/332/340 machine contains an internal data coupler. Its use is restricted by the FCC (Federal Communications Commission). To comply with the FCC rules, you must carefully read and follow the instructions listed below.
  • Page 16 Do not connect this machine to a party or coin operated phone line. Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period.
  • Page 17: Radio Frequency Emissions

    Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the users authority to operate this equipment. Shielded cables must be used with this equipment to maintain compliance with FCC regulations.
  • Page 18 Canada does not guarantee the equipment will operate to the user’s satisfaction. Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord).
  • Page 19 Radio Interference Regulations of Industry Canada. Cet appareil numérique est conforme aux limites d’émission de bruits radioélectriques pour les appareils de classe A stipulées dans le Règlement sur le brouillage radioélectrique du ministère des Industries du Canada. Xerox Document Centre 220/230/332/340 User Guide Page 1-11...
  • Page 20: Environmental Compliance

    Page 2-10 of this user guide. ENERGY STAR Environmental Choice Terra Choice Environmental Services, Inc., of Canada has verified that this Xerox product conforms to all applicable Environmental Choice minimized impact to the environment. It is compatible with at least three types of recycled paper with greater than 50% recycled content and greater than 10% consumer content.
  • Page 21 United States. The label on the machine indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States. Xerox Document Centre 220/230/332/340 User Guide Page 1-13...
  • Page 22: Ozone Safety

    The Document Centre 220/230/332/340 contains laser danger labels. These labels are intended for use by Xerox Service Representatives, and are placed on or near panels or shields that require special tools for removal. Do not remove any of these panels. There are no operator serviceable areas inside these covers.
  • Page 23: Electrical Safety

    4. Do not place the Document Centre 220/230/332/340 where people might step or trip on the power cable. 5. Do not place objects on the power cable.
  • Page 24: Disconnect Device

    Centre 220/230/332/340 , disconnect the power cord from the power receptacle. Operational Safety The Document Centre 220/230/332/340 and its supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.
  • Page 25 Document Centre 220/230/332/340 documentation. Use materials and supplies specifically designed for your Document Centre 220/230/332/340 . The use of unsuitable materials may result in poor performance and possibly a hazardous situation. To move or relocate the Document Centre...
  • Page 26: Ground Fault Interrupter (Gfi)

    Xerox service representative. Page 1-18 - on the Document Centre 220/230 the switch will be in the down position. - on the Document Centre 332/340 the switch will be in left position.
  • Page 27: Illegal Copying

    Penalties of fine or imprisonment may be imposed on those guilty of making such copies. À Xerox Document Centre 220/230/332/340 User Guide Obligations or Securities of the United States Government, such as: Certificates of Indebtedness...
  • Page 28 À À À À À À À À Page 1-20 Postage Stamps, cancelled or uncancelled (For philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than 1 1/2 times the linear dimensions of the original.) Postal Money Orders Bills, checks, or drafts for money drawn by or on authorized officers of the United States...
  • Page 29 Certificates of Title. This list is not all-inclusive. In case of doubt, consult your attorney. Xerox Document Centre 220/230/332/340 User Guide Badges, identification cards, passes or insignias carried by military or Naval personnel, or by members of the...
  • Page 30: Certifications And Approvals

    This product is manufactured under a BS5750 quality system, which is accepted by the British Standards Institution. The Xerox Document Centre 220/230/332/340 is certified by the British Standards Institution, BS 7002 (EN. 60950) BSI. The equipment is manufactured under a BS 5750 (ISO 9002) Quality system accepted by the British Standards Institution.
  • Page 31: Introduction

    - The Copier/Fax can be upgraded to a Copier/Fax/Printer. - The Digital Copier can be upgraded to a Copier/Printer. - The Printer ( Document Centre 220/230 ) can be upgraded to a Copier/Printer or a Copier/Printer/Fax. The graphic representations of the user interface...
  • Page 32: Identifying The Machine Components

    Identifying the machine components The following pages provide illustrations of the machine components and control panel buttons and describe the services and modes available. Document Centre 220/230 Document Touch Feeder Screen Left Tray Bypass Tray Left Front Cover Page 2-2...
  • Page 33: Document Centre 332/340

    Document Centre 332/340 Touch Screen Left Tray Bypass Tray Duplex Module Xerox Document Centre 220/230/332/340 User Guide Document Glass Document (under the document feeder) Feeder Left Paper Front Trays Cover Control Panel Center Tray On / Off Switch Page 2-3...
  • Page 34: Optional Features

    Optional Features There are several optional features available for your Document Centre 220/230/332/340 . Refer to the descriptions that follow to identify each optional feature. The graphic below shows some of the optional features available. Contact your local Xerox representative for more information about the optional features.
  • Page 35 Printer . On the Document Centre 332/340 each bin can hold approximately 100 sheets of 5 1/2” x 8 1/2” through 11 x 17” paper. On the Document Centre 220/230 each bin can hold approximately 70 sheets of 5 1/2” x 8 1/2” through 11 x 17”...
  • Page 36 220/230/332/340 contains a digital modem with automatic fallback capability supporting baud rates of 2.4 kbps to 14.4 kbps on the Document Centre 220/230 and bit rates up to 33.6 kbps on the Document Centre 332/340 . For more information refer to “Fax” on Page 4-1.
  • Page 37: Power On/Off

    220/230 the power switch is located on the right hand side of the printer. À Locate the ON / OFF switch. The Document Centre 220/230 digital copier will take approximately 59 seconds to power ON. Xerox Document Centre 220/230/332/340 User Guide Page 2-7...
  • Page 38 332/340 the power switch is located on the top of the printer on the right hand side. À Locate the ON / OFF switch. The Document Centre 332/340 digital copier will take approximately 55 seconds to power ON. Page 2-8 Introduction...
  • Page 39: Powering Off

    Powering Off When powering off the Document Centre 220/230 , the machine remains on for approximately 10 seconds before the power is terminated. The machine is storing files and preparing for the shutdown. During this time, the message Powering off Please wait... is shown on the touch screen .
  • Page 40: Energy Star

    Energy Star Power Save Modes The Document Centre 220/230/332/340 has energy saver features which significantly reduces the power consumption during periods of inactivity. The Power Saver indicator is a light, located on the lower-left portion of the control panel. The Power Saver feature operates in three modes:...
  • Page 41 Document Centre 220/230 switches the Power ON/OFF switch to the off position. Any stored jobs remain in the memory and the Document Centre 220/230 returns to an operational condition when powered ON. In Power Save (Auto Off/Sleep) Mode the copier/printer/fax...
  • Page 42: Recycled Paper

    Xerox recommends Xerox part number 3R5130 (8 1/2” x 11” size stock), a recycled paper with 20% post consumer content that can be obtained both through Xerox and many office suppliers.
  • Page 43: Changing The Default Time Settings For Low Power And Power Save (Auto Off/Sleep) Modes

    À Enter the password using the keypad and select Enter . NOTE: User access to the machine Setups screen is password protected. Please contact your Key Operator for assistance. Xerox Document Centre 220/230/332/340 User Guide Page 2-13...
  • Page 44 À Touch the Machine Setups button. À Touch the Timers button À Select the option required. Page 2-14 Introduction...
  • Page 45 Touch Close . À Touch Exit. The touch screen displays ‘Please wait...exit routine in progress’. After a few seconds the screen reverts to the standard display. The timer settings have now been changed. Xerox Document Centre 220/230/332/340 User Guide Page 2-15...
  • Page 46: Mode Buttons

    Mode Buttons The three modes, Features, Job Status and Machine Status offer access to screens which enable users to program, monitor the status of jobs on the machine, as well as obtain general information about the Document Centre 220/230/332/340 . Feature button Job Status button Machine Status button...
  • Page 47: Features Button

    Features button Press this button to access the features available on your Document Centre 220/230/332/340 . The first screen for each tabbed feature contains all the basic settings required for each feature. For example, the first Copy screen enables programming to make a copy and the first Fax screen to send a fax.
  • Page 48: Job Status Button

    Job Status button Use the Job Status mode to check on the progress of a job and if necessary to change its position in a queue . À Press the Job Status button on the control panel to display the default queue. The Print Queue is the NOTE: default setting and cannot be...
  • Page 49 Confirm or Cancel to complete the requested action. Xerox Document Centre 220/230/332/340 User Guide - Job #— to help identify each job a number is assigned. - Name— the name of the job. For copy jobs, a default name local is used.
  • Page 50 NOTE: It is recommended that jobs are only promoted in an emergency. NOTE: Only the owner of a job should delete the job. Page 2-20 - Release— removes the selected job from memory and completes it as instructed. Jobs are held due to missing resources for example;...
  • Page 51: Fax Queue

    Fax Queue The Fax Queue button will only be displayed if the Fax option is available. Xerox Document Centre 220/230/332/340 User Guide - Other Queues— displays the other job queues available . Maintains fax jobs, that are scanned and ready to be transmitted, including network fax jobs.
  • Page 52 Page 2-22 when the job is actively being sent to that recipient. Then, it displays the second number in place of the first number and so on as each number is dialed. A status of Completed in the Fax Queue means the fax has been received, but it does not mean it has been printed.
  • Page 53 When a toolbar button is selected a pop-up window is displayed, select Confirm or Cancel to complete the requested action. Xerox Document Centre 220/230/332/340 User Guide - Promote —allows a pending fax send job to be promoted to the top of the queue. Once promoted, the Document Centre 220/230/332/340 manages the of the jobs in the queue.
  • Page 54 Completed Fax Jobs Queue The Completed Fax Queue button will only be displayed if the Fax option is available. Use the toolbar across the top of the Print Queue to manage your jobs. When a toolbar button is selected a pop-up window is displayed, select Confirm or Cancel to complete the requested action.
  • Page 55 Completed Print Jobs Queue Xerox Document Centre 220/230/332/340 User Guide - Details —displays additional information about the job in the Completed Fax Jobs Queue . - Other Queues— displays the other job queues available . Maintains completed print jobs. Jobs are considered complete when they are successfully printed, or terminated due to user request or a fault.
  • Page 56: Scan To File Queue

    Scan to File Queue The Scan to File Queue button will only be displayed if the Scan to File option is available. Page 2-26 - Status —information about the progress of the completed job, this includes completed jobs, faulted jobs, jobs canceled by users and jobs canceled by the system.
  • Page 57 Use the toolbar across the top of the Scan to File Queue to manage the jobs. Xerox Document Centre 220/230/332/340 User Guide deleted to make room for new jobs. If all 50 jobs are active and pending jobs, no new jobs will be added until an active job is completed.
  • Page 58: Machine Status Button

    Machine Status button Displays information about the Document Centre 220/230/332/340 . Press this button to confirm the paper supply, review the status of faults and find information required for service calls. NOTE: system fault, when the confirmation window is displayed, or when the Key Operator Tools is accessed on the touch screen.
  • Page 59 Xerox Document Centre 220/230/332/340 User Guide - Faults— displays a list of the six most recent faults, the date and time of the code and the status (active or cleared). - Reports & Counters— displays information about available reports, the number of jobs processed and auditron accounts.
  • Page 60: System Controls

    System controls Language button - Help button - changes the text to accesses the alternative additional language (if information about available). a specific task. *(asterisk) button - used to indicate the dialling character. Also used as a wildcard speed dial character. Power Save Indicator Light - identifies when...
  • Page 61: Auditron Access Screen

    Touch Account Information . À The screen shown will be displayed with the count for Copy and/or Fax jobs completed and the limit set for your account. À Touch Exit to close the screen. Xerox Document Centre 220/230/332/340 User Guide Page 2-31...
  • Page 62: Information Sources

    - User Guide: All operational and maintenance procedures for use by the user. - Setup Guide: Information on setting up the Document Centre 220/230/332/340 . - Document Centre 220/230/332/340ST System Administration Guide: Information on setting up the network. Introduction...
  • Page 63: Index

    - System button to gain help about the machine, - Index button for a list of features available. À Touch Close to exit the help screens. NOTE: Jobs cannot be programmed when using the Help screen. Xerox Document Centre 220/230/332/340 User Guide Page 2-33...
  • Page 64 Page 2-34 Introduction...
  • Page 65: Copy

    Document Centre 332/340 and the appearance of these interface screens may differ slightly on other models or configurations. However, feature descriptions and functionality remain the same as described. Xerox Document Centre 220/230/332/340 User Guide Page 3-1...
  • Page 66: Copying Procedure

    Copying procedure Before making copies on the Document Centre 220/230/332/340 , you need to determine what you want to copy and how many copies you want to make. There are 6 simple steps to follow when making copies: NOTE: If the Auditron has been enabled on the machine, an account number may be required before programming can commence.
  • Page 67 Page 4-36 . When Auto Paper is selected the document feeder on the Document Centre 220/230/332/340 senses the paper size of the documents and detects the orientation of the paper. The Document Centre 220/230/332/340 checks the paper trays...
  • Page 68 of the documents. The size and orientation are displayed in the message area on the touch screen (upper left hand corner). NOTE: This will only work with standard document sizes. If the documents include non-standard sizes, use the document glass. Document Glass The document glass should be used for single page jobs only and is suitable for any type of document up to a...
  • Page 69 À Place the document face down onto the document glass, aligned with the tip of the registration arrow near the top left of the document glass. À Lower the document feeder. Xerox Document Centre 220/230/332/340 User Guide Page 3-5...
  • Page 70 Constant Velocity Transport (CVT) Glass The Constant Velocity Transport (CVT) glass is the narrow strip of glass located at the left hand side of the document glass. When documents are fed from the document feeder, the CVT glass automatically scans the images into memory, this does not apply to documents placed on the glass.
  • Page 71: Press The Features Button

    The Digital Copier defaults to the first Copy screen. This is the default set at the factory, however, this can be changed by the Key Operator. Features Button Xerox Document Centre 220/230/332/340 User Guide Clear All Button Page 3-7...
  • Page 72: Select The Features

    3. Select the features The features available on the first Copy screen are the ones used most often. Many of the features contain a selection called Other . Touch this option to access additional programming options. À Touch the button for the feature required.
  • Page 73: Enter The Quantity

    4. Enter the quantity Document Centre 332/340 On the Document Centre 332/340 the maximum copy quantity is 999. Document Centre 220/230 On the Document Centre 220/230 the maximum copy quantity is 250. À Using the numeric keypad, enter the number of copies.
  • Page 74: Press Start

    5. Press Start À Press Start , each document is scanned once. The size and orientation are displayed in the upper left hand corner of the touch screen. If there are any resource problems or programming conflicts which prevent the job completing, a message will be displayed.
  • Page 75: Identify The Copy Job In The Print Queue

    À The Print Queue will be displayed. À Your job will be displayed in the queue. If there are no other jobs in the queue the job may have already been processed. Xerox Document Centre 220/230/332/340 User Guide Page 3-11...
  • Page 76: Standard Features (Copy)

    Image Quality - Page 3-23 Output There are two standard output options available on the Document Centre 220/230/332/340 , the Center and Left Tray. The Finisher is an optional output device. The Center Tray is the default output tray. Output will be delivered face down and offset to the Center Tray.
  • Page 77 This option delivers the copies to the Center Tray in the 3,3.. order based on the total number of copies for each document. The order of the output for two copies of a 2,2.. three-page document will be 1-1, 2-2, 3-3. 1,1.. Xerox Document Centre 220/230/332/340 User Guide Page 3-13...
  • Page 78 Stapled (optional) If the Finisher has been fitted to the Document Centre 220/230/332/340 the Stapled option will be available as an Output option on the touch screen. When selected this option will deliver copies collated, offset and stapled to the Finisher.
  • Page 79 Slide the documents forward until you hear the click of the staple being inserted. The staple is inserted in the upper left corner of the documents. À Remove the stapled set from the Finisher. Xerox Document Centre 220/230/332/340 User Guide Page 3-15...
  • Page 80 Manual Stapling using the Convenience Stapler The Convenience Stapler is an optional extra and can be installed if the Convenience Shelf is fitted. It attaches to the right hand corner at the rear of the shelf and is positioned so that documents can be stapled straight or at an angle.
  • Page 81: Sides Imaged

    The machine copies the second side of a document first. NOTE: The Duplex Module is an optional feature on the Document Centre 220/230 . Xerox Document Centre 220/230/332/340 User Guide 1: single-sided copies from single-sided documents. 2: double-sided copies from single-sided documents.
  • Page 82 The following illustration depicts the results for Head to Head or Head to Toe selections for Portrait and Landscape images. Document Centre 220/230 select the Other option and then 1 following orientation options available: Head to Head— the output will be the same orientation as the documents.
  • Page 83: Reduce/Enlarge

    Enlarge options. If the media loaded is the same size as the documents, but does not match the orientation, the Document Centre 220/230/332/340 can rotate the image so that it fits correctly on to the paper. Rotation will only occur when Auto Reduce/Enlarge or Auto Paper Supply, but not both, is selected.
  • Page 84 À To select Auto or one of the presets, touch the required option. Reduce / Enlarge options 100% size for size copies. Auto automatically reduces / enlarges the document to fit on the paper size selected. When Auto Reduce/Enlarge is selected , the Document Centre 220/230/332/340 automatically selects 8 1/2”...
  • Page 85: Paper Supply

    Confirm to close the window. NOTE: For information about loading paper, refer to “Paper and other media” on Page 8-1 . Xerox Document Centre 220/230/332/340 User Guide For non-standard sizes, use the scroll buttons to choose a specific enlargement or reduction in 1% increments.
  • Page 86 Auto accepts the default setting (standard white paper) for the paper supply. If a specific paper size is not selected, the Document Centre 220/230/332/340 defaults to the size it senses from the document and sends the output to the Center Tray.
  • Page 87: Image Quality

    Quality selection on the touch screen, or select Edge Erase to delete the borders or edges. Auto adjusts the image quality automatically, based on the quality of the document. The Document Centre 220/230/332/340 deletes colored backgrounds and sharpens the edges of lines and text.
  • Page 88 Photo used for scanning continuous-tone photographs and high-quality, high-frequency halftones. The Document Centre 220/230/332/340 identifies black, white, and halftones (gray patterns that are not black or white). HINT: For best results, copy a maximum of 5 photos in one job, unless the machine has additional memory. Lighter/Darker scroll bar allows manual adjustment to be made to the lightness and darkness of the output.
  • Page 89: Using Added Features

    Expert Image Quality - Page 3-33 Erase - Page 3-34 Edit (optional) - Page 3-35 Image Adjustment tab À Touch the Added Features tab. À The Image Adjustment screen will be displayed. Xerox Document Centre 220/230/332/340 User Guide Page 3-25...
  • Page 90: Original Size (Original Input - Document Centre 220/230)

    Original Size (Original Input - Document Centre 220/230 ) Use this feature to copy and/or manipulate non-standard size documents from the Document Feeder and Document Glass. Use the following steps to program this feature on the Document Centre 332/340 .
  • Page 91 For example 11” x 17” short edge feed can be loaded with 8 1/2” x 11” long edge feed, but 11” x 17”short edge feed cannot be loaded with 8 1/2” x 11” short edge feed. Xerox Document Centre 220/230/332/340 User Guide Page 3-27...
  • Page 92 À Select Mixed Size and touch Save . À Enter the quantity and press Start . NOTE: Inserts, Booklet Creation and N Up (2 Up on the Document Centre 220/230) cannot be used with Mixed Size Originals. Page 3-28 Copy...
  • Page 93: Bound Originals

    À Select the features required. À Touch the Added Features tab. À Touch the Bound Originals button and select the features required. À Touch Save . À Press Start . Xerox Document Centre 220/230/332/340 User Guide Page 3-29...
  • Page 94 Bound Originals options Off the feature is not available. Side 1 copies only the page on the left when looking at the open book, face up. Side 2 copies only the page on the right when looking at the open book, face up.
  • Page 95: Image Shift

    Use the following steps to program Margin Shift. Xerox Document Centre 220/230/332/340 User Guide - Side 1: (the default setting) shifts the image to the left or right, up or down for the first page of the document being copied.
  • Page 96 À Select the features required. À Load the document. Ensure that the documents are in the same orientation as the media loaded in the paper trays. À Touch the Added Features tab. À Touch Image Shift and then the Margin Shift option. À...
  • Page 97: Expert Image Quality

    Auto Exposure enables enhancement of documents that have color backgrounds. The machine adjusts for different types of images. This feature is available only when Image Quality is set to Text. Xerox Document Centre 220/230/332/340 User Guide 2, 2 2, transparencies, 2 Up, Booklet Creation, Page 3-33...
  • Page 98: Erase

    Erase Use this feature to erase spots, unwanted lines, marks and punched holes that appear on the document but are not desirable on the copies. À Load the documents (documents should be in the same orientation as the selected Paper Tray). À...
  • Page 99: Edit (Optional)

    Document Centre 332/340 there is a choice of two edit options - Area Edit or Page Edit . Document Centre 220/230 there is a only one choice available - Edit Xerox Document Centre 220/230/332/340 User Guide...
  • Page 100: Area Edit (Document Centre 332/340)

    Area Edit ( Document Centre 332/340 ) À To protect the document make a copy first. À Mark the area to be edited. À Using the orange editing marker, draw around the areas you want to edit, or draw a thick line through the areas.
  • Page 101: Page Edit (Document Centre 332/340)

    The feature does not require the use of a marker pen, hence no pre-scan is required. The editing function selected will be applied to the entire page. The Document Glass or the Document Feeder can be used with Page Edit. Xerox Document Centre 220/230/332/340 User Guide Page 3-37...
  • Page 102 À Load the document in the Document Feeder or place it on the Document Glass. À Touch the Added Features tab and then the Image Adjustment tab. À Select Edit . À Select Page Edit. À Select the option you want to use and touch Save.
  • Page 103: Edit (Document Centre 220/230)

    Edit ( Document Centre 220/230 ) On the Document Centre 220/230 only the Edit option will be available. Refer to “Area Edit (Document Centre 332/340)” on Page 3-36 for instructions on programming the Edit option. Edit options Off the feature is not available.
  • Page 104: Output Format

    For more information about the features available refer to the following: Transparencies - Page 3-41 N Up (2 Up - Document Centre 220/230) - Page 3-43 Annotation - Page 3-44 Inserts - Page 3-48...
  • Page 105: Transparencies

    Select Transparency and touch Save . À Touch the Color button and select Clear and touch Save . À Press Start . NOTE: A maximum quantity of 1 can be selected. Xerox Document Centre 220/230/332/340 User Guide Page 3-41...
  • Page 106 HINT: If a paper tray has been loaded and the tray attributes have been programmed it is not necessary to assign a tray for transparencies. When selecting Transparencies from the touch screen, the Document Centre 220/230/332/340 automatically detects the tray that contains the transparencies.
  • Page 107: N Up (2 Up -Document Centre 220/230)

    Document Centre 220/230 this feature is available as 2 Up. It enables two independent documents to be scanned side by side on to one sheet of paper.
  • Page 108: Annotation

    À Load the documents in the document feeder. Documents must be loaded long edge feed À Make the required feature selections for the job. Select Paper Supply and the paper size required. À Select the Added Features tab and touch the Output Format tab.
  • Page 109 NOTE: N Up (2 Up on the Document Centre 220/230 ), Booklet Creation, Bound Document, Uncollated, custom size documents and envelopes are not available with Annotation. Although you can select the area to display page numbers (top, bottom, left, center and/or right), the annotation appears at the top of the page when loading the document long edge feed.
  • Page 110 On the Document Centre 332/340 page numbers can be added to the left, right, and center and at the top or bottom of a page. On the Document Centre 220/230 page numbers can be added to the left, right, and center of the top of a page only.
  • Page 111 More Characters button on the keypad to use additional characters. If an incorrect entry is made, touch button to backspace. À Touch Save . À The Comment will be displayed in the list. Xerox Document Centre 220/230/332/340 User Guide Page 3-47...
  • Page 112: Inserts

    NOTE: The Document Centre 220/230/332/340 can store up to 8 programmed messages (up to 40 characters each on the Document Centre 332/340 and up to 20 characters each on the Document Centre 220/230 ). Inserts This feature enables a different type of stock to be automatically inserted within a set.
  • Page 113 NOTE: If blank sheets are not placed in the set of documents to mark the location of the inserts, the Document Centre 220/230/332/340 prints the image from the next page on to the insert. For printed Inserts, place a sheet containing the text in the place of the blank sheets.
  • Page 114 À To correct an error, touch the Delete Last Insert button. À After the last entry has been made touch Save . À Load the documents into the document feeder and press Start . NOTE: When using the Document Centre 332/340 you can alternate between the two trays.
  • Page 115: Booklet Creation

    NOTE: If the number of document pages is a multiple of four, the booklet will not contain blank pages. Otherwise, the extra pages in the book will be blank. Xerox Document Centre 220/230/332/340 User Guide Copies + Printed inserts: 1-1 sided copies...
  • Page 116: Covers (Document Centre 332/340)

    À Load the documents in the Document Feeder (long edge feed and in order with the first page on top). À Touch Booklet Creation in the Output Format tab. À Touch On . À Enter the quantity required and press Start . NOTE: If the document is 8 1/2”...
  • Page 117 Once the Covers feature is selected the following two options will be available: Blank Covers the machine automatically adds a blank cover(s) to the document. Blank sheets do not have to be added to the documents. Xerox Document Centre 220/230/332/340 User Guide Page 3-53...
  • Page 118 Printed Covers the first (and last, if programmed) page of the set of documents will be copied onto the cover stock. Blank sheets must be added to the set of documents if only the front or the back cover is to be printed. NOTE: 1 2, 2 1,Build Job, Uncollated, Transparencies,...
  • Page 119: Job Assembly

    By default, Build Job is set to Off. HINT: After the Build Job Screen is displayed, use it rather than the control panel to program each page. Xerox Document Centre 220/230/332/340 User Guide Page 3-55...
  • Page 120 À Touch the Added Features tab. À Touch the Job Assembly tab. À Touch the Build Job button and select On . À Program the job requirements. À Load the first set of documents in to the document feeder or place the document on the glass.
  • Page 121: Stored Jobs

    NOTE: Inserts or Interrupt cannot be used with Build Job. Stored Jobs The Document Centre 220/230/332/340 can store the programming features of a job. The Stored Job touch screen contains a list of all stored jobs. Up to 8 jobs can be stored at one time.
  • Page 122 À If required, use the scroll arrows to select an empty job in the Store Job list. À Touch Store. À Using the keypad on the touch screen enter a name for the job. À If additional characters are required to name the job Select More Characters .
  • Page 123 Touch Close . Review the programming or change any of the options before copying. Any changes will not be saved on completion of the job. À Load the documents and press Start . Xerox Document Centre 220/230/332/340 User Guide Page 3-59...
  • Page 124 To delete a stored job À Touch the Added Features tab and then the Job Assembly tab. À Touch the Stored Job button. À Highlight the required job in the list then touch Delete. À Select Confirm to accept or Close to cancel in the pop-up window.
  • Page 125: Fax

    4 Fax Sending and receiving a facsimile ( fax ) is an optional feature on the Document Centre 220/230/332/340 . NOTE: The graphic representations of the user interface screens in this chapter are based on a fully configured Document Centre 332/340 and the appearance of these interface screens may differ slightly on other models or configurations.
  • Page 126: Sending A Fax

    Sending a Fax When Fax has been installed on the Document Centre the Fax button will be available on the right hand side of the touch screen. Use the following steps to send a fax. 1. Press the Features button À...
  • Page 127 À Touch the Fax button on the right hand side of the screen. À The first Fax screen will be displayed. Xerox Document Centre 220/230/332/340 User Guide Page 4-3...
  • Page 128 2. Load the documents À Load documents face up in to the Document Feeder. Page 4-4...
  • Page 129: Dial The Number

    4. Press Start À Press Start. The Fax Job Monitor pop-up window will be displayed. This shows information about the fax job. The Document Centre scans the images and places them in its memory. Xerox Document Centre 220/230/332/340 User Guide Page 4-5...
  • Page 130 The fax job enters the print and fax queues. À Remove the documents. If enabled, the machine will print a transmission report once the fax has been sent. For more information about the job, press the Job Status button. To help identify the status when sending a fax, the following symbols will appear in the right hand corner of the touch screen.
  • Page 131 NOTE: If the Document Centre 220/230/332/340 detects an error in the information entered for the fax, it displays a message on the touch screen.
  • Page 132: Standard Features (Fax)

    Standard Features (Fax) The first Fax screen offers access to the features required to send a fax. For more information about the features available refer to the following: Resolution - Page 4-8 Original Type - Page 4-9 Sides Scanned - Page 4-10 Dialing - Page 4-11 Resolution The resolution affects the appearance of the fax at the...
  • Page 133: Original Type

    Use this setting for combinations of text and photos, or text and graphics. Photo use this setting for photographs and images that have a continuous tone. However, it might reduce the sharpness of text. Xerox Document Centre 220/230/332/340 User Guide Page 4-9...
  • Page 134: Sides Scanned

    Sides Scanned This is used to specify whether the documents are single-sided or double-sided and in some instances, the orientation is also required. À Touch the Sides Scanned button to access the options available. The following options are available: 1 Sided each document is single-sided. 2 Sided each document is double-sided.
  • Page 135: Dialing

    (using the keypad, speed dial etc) À Touch Next Destination - the touch screen displays the Dial Directory À Enter the next fax number. A maximum of 50 numbers can be entered using Next Destination. Xerox Document Centre 220/230/332/340 User Guide Page 4-11...
  • Page 136 À Touch Next Destination . The number appears in the list. À Repeat steps 3 and 4 until all the numbers have been entered. À Touch Save to exit. NOTE: If entering more than 50 numbers, the machine displays the message Input limit exceeded in the upper left hand corner and the additional numbers are ignored.
  • Page 137 Password check switch [S] for remote terminal identification. This character verifies that the correct number has been dialed, which is very important if sending a confidential document. A password is required before transmission to a remote machine. For example, Xerox Document Centre 220/230/332/340 User Guide Page 4-13...
  • Page 138 1234567S4567 (where as 1234567 is the telephone number and 4567 after the S is the ID number) instructs the machine to check for validity, which is also known as Secure Send. The machine does not dial any number after the S, which is the ID number.
  • Page 139 Enter the phone number and press the Start button. The Document Centre 220/230/332/340 does not have a handset connected. It is On-hook as indicated on the touch screen. If an external telephone is connected, the machine will indicate Off-hook when the handset is lifted from the telephone.
  • Page 140 Send used to send a fax. Mask Data used to enter the fax number that contains confidential numbers, for example a credit card number. Receive to receive a fax. Pulse-to-Tone to switch between pulse and touch-tone dialing. Valid pulse mode, or Dual Tone Multi-Frequency (DTMF), dialing characters are numbers 1 through 9 and 0.
  • Page 141: Dial Directory

    Use the Speed Dial button to quickly jump to a location in the Dial Directory. For example, to jump from number 5 to 150, press Speed Dial and enter 150. The Speed Dial button can Xerox Document Centre 220/230/332/340 User Guide Results To dial a continuous block of numbers.
  • Page 142 be accessed from any of the fax screens. Use the scroll buttons to move through the speed dial numbers and groups in the Dial Directory. In addition, use the Speed Dial button and a wildcard character to determine the number of destinations programmed.
  • Page 143: Added Features (More Features Screen)

    Cover Letter - Page 4-19 Transmission Report - Page 4-21 Lighter/Darker - Page 4-21 Communications Mode (Document Centre 332/340) / Forced 4800 Mode (Document Centre 220/230) - Page 4-22 Delayed Start - Page 4-23 Send Priority (Document Centre 332/340) - Page 4-25 À...
  • Page 144 The Cover Letter contains the following information. NOTE: Except for the To and From comments, the following are automatically inserted. Refer to Comment Setup at the end of this chapter for information about setting up a comment. Page 4-20 - A Fax cover letter title. - The name or telephone number of the remote terminal.
  • Page 145: Transmission Report

    Fax screen. À Touch the Transmission Report button. À Touch the On button. À Touch Save and press Start . Lighter/Darker Adjusts the image quality of the document being scanned for fax transmissions. Xerox Document Centre 220/230/332/340 User Guide Page 4-21...
  • Page 146: Communication Mode (Document Centre 332/340)

    On the Document Centre 332/340 this feature allows selection of the communication mode used for transmission to a remote fax machine. NOTE: On the Document Centre 220/230 the Forced 4800 bps feature is the only available option. À Load the document.
  • Page 147: Delayed Start

    Use the Fax Job Monitor feature to check the available memory during transmission. Only one delayed poll can be saved at a time. Xerox Document Centre 220/230/332/340 User Guide minimize the data transmission errors by using errors, set the Document...
  • Page 148 À Load the document. À Touch the Added Features tab on the first Fax screen . À Touch the Delayed Start button. À Touch ON - the Delayed Start screen will be displayed. À Use the up/down scroll arrows to indicate the hour and minutes when you would like the fax to be transmitted.
  • Page 149: Send Priority (Document Centre 332/340)

    NOTE: Send Priority can be used with Delayed Start. À Touch the Added Features tab on the first Fax screen. À Touch the Send Priority button. À Select either Normal or High . À Touch Save to close. Xerox Document Centre 220/230/332/340 User Guide Page 4-25...
  • Page 150: Advanced Features

    Build Job - Page 4-27 Poll Remote Fax - Page 4-28 Store for Polling - Page 4-29 Fax Mailbox - Page 4-33 Original Size (Document Centre 332/340)/Mixed Size Originals (Document Centre 220/230) - Page 4-36 À Touch the Added Features tab. À...
  • Page 151: Build Job

    The job will be faxed. If the machine reaches a low memory level during a build job operation, the job will be canceled. Xerox Document Centre 220/230/332/340 User Guide Page 4-27...
  • Page 152: Poll Remote Fax

    If this happens start the job again. After the telephone connection is made, the Document Centre 220/230/332/340 lists the job in the Fax Job Queue located in Job Status . Polling retrieving a document from a remote fax machine.
  • Page 153: Store For Polling

    Secure polling a password is required to retrieve the fax. The document is sent if the Document Centre 220/230/332/340 the password used by the remote user. The Document Centre 220/230/332/340 must identify the remote terminal ID number as one of the passwords previously registered.
  • Page 154 Features tab. À Touch the Store for Polling button.Touch Secure Polling . À Enter the password then touch Close. À Press Start . NOTE: The Document Centre 220/230/332/340 can hold 10 passwords of up to 20 numeric characters each. Page 4-30...
  • Page 155 Each time a store for polling job is started, the new documents are added to any documents already stored. NOTE: If the Document Centre 220/230/332/340 ’s memory is full when trying to store a document for secure polling, cancel the operation and try again later when more memory is available.
  • Page 156 Print documents Used to print the original documents stored for polling. If the Document Centre 220/230/332/340 is configured by the Key Operator to delete the stored documents after they are printed, a confirmation message will appear confirming the request.
  • Page 157: Fax Mailbox

    Fax Mailbox The Key Operator establishes mailboxes and passwords for the Document Centre 220/230/332/340. If an electronic mailbox is made available to you, documents can be stored, retrieved and deleted in the mailbox. Store to Mailbox À Touch the Added Features tab on the first Fax screen.
  • Page 158 Print from Mailbox À Touch the Added Features tab on the first Fax screen . À Touch the Advanced Features tab. À Touch the Fax Mailbox feature. À Touch the Print from Mailbox button. À Using the keypad on the control panel enter the mailbox number.
  • Page 159 (0000-9999). The password will be displayed as ****). À Touch Enter . The Document Centre 220/230/332/340 confirms deletion after the mailbox number and password have been entered. Xerox Document Centre 220/230/332/340 User Guide Page 4-35...
  • Page 160: Original Size(Dc 332/340)/Mixed Size Originals(Dc 220/230)

    Touch the Advanced Features tab. À On the Document Centre 332/340 touch the Original Size button. On the Document Centre 220/230 touch the Mixed Size button. À On the Document Centre 332/340 touch Save . On the Document Centre 220/230 touch On and then Save.
  • Page 161: Reports & Setups

    Transmit Header Print (Document Centre 332/340) - Page 4-47 À Touch the Added Features tab. À Touch the Reports and Setups tab. Fax Reports The following reports are available on the machine: Xerox Document Centre 220/230/332/340 User Guide Page 4-37...
  • Page 162: Answer Mode

    Activity Report contains information about the last 50 communications completed on the machine and can either manually or automatically print a report of the telephone line activity for both receiving and transmitting jobs. This report does not count the cover page as a transmitted page, but it does count the receipt of a cover page (if created by the machine) as a received page.
  • Page 163 (or immediately if it is set to 0), the machine automatically answers. Manual Answer the Document Centre 220/230/332/340 will not automatically answer. On answering the telephone and if a fax tone is heard, touch Receive and Start to switch from the telephone to fax.
  • Page 164: Dial Directory Setup

    Dial Directory Setup The Document Centre 220/230/332/340 enables programming of numbers for individuals and groups. Begin by programming individual numbers. Then, combine those numbers that you want to include in a group. Individual Use this feature to enter numbers in to the Dial Directory .
  • Page 165 À Touch the Next button. À Select the desired settings for the faxes to be sent to this individual (Resolution, Communication Mode and Maximum Storage Width). À Touch Next . Xerox Document Centre 220/230/332/340 User Guide Page 4-41...
  • Page 166 À The Cover Letter screen will appear. À Touch either Cover Letter On or Off . If Off is selected, Touch Next. À If On is selected touch the ‘To’ Comment . À Select a comment from the Comment List . À...
  • Page 167 Deleting a number from the Dial Directory À À NOTE: Numbers cannot be deleted out of order. Always start from at the bottom of the list. Xerox Document Centre 220/230/332/340 User Guide Select the number to be deleted. Touch Delete . Page 4-43...
  • Page 168 Group This feature enables the combination of specific individual names and numbers with a group. In order to be entered as a member in a Group, the person must first be programmed as an individual in the Dial Directory. When sending a fax to a group, just use one group number and the machine scans the document once.
  • Page 169: Comment Setup

    Comments are To and From lines on a cover page. The Document Centre 332/340 can store up to 50 comments in the Comments list. The Document Centre 220/230 can store up to 34 comments. To use a comment, scroll through the comments and choose the one required, or create a new comment.
  • Page 170 À Touch the More Features tab and select Cover Letter and On . The Comment List will be displayed. À Touch To Comment and select the recipients name from the list. The name appears under To Comment. À Touch From Comment and select the senders name from the list.
  • Page 171: Transmit Header Print

    Touch the Transmit Header Print feature on the Reports & Setups tab . À Touch On and then Save . Xerox Document Centre 220/230/332/340 User Guide - Machine ID number - Company logo - Destination name - Date, Time, and Page number...
  • Page 172: Connecting Fax To The Isdn(Digital Line)(Dc 332/340)

    Xerox and therefore, Xerox does not recommend any particular supplier. Some products have, however, been tested by Xerox and have been found to be compatible with the Document Centre 332/340 fax. Your local Xerox representative will be able to supply details of these products.
  • Page 173: Network Printing & Lan Fax

    5 Network Printing & LAN Fax If the Document Centre 220/230/332/340 is connected to the network, print and fax jobs can be sent from a workstation. If the Tower Mailbox is fitted, jobs can be sent to a mailbox bin. Mailboxes are normally assigned by the System Administrator.
  • Page 174: Network Print And Fax Functions

    Network Print and Fax Functions When selecting the Document Centre 220/230/332/340 as the printer, the associated print screen will be displayed on your workstation. Select Print from the toolbar in the software program to display the print screen. The following pages describe the options that may be available on your print driver.
  • Page 175 Document Options tab use this screen to select banner sheets, transparency separator pages and to set margins. Xerox Document Centre 220/230/332/340 User Guide and placed at the end of the list of pending jobs in the Print Queue. The job is then formatted and printed as a normal job.
  • Page 176 Image Options tab use to select a negative image, mirror image, or bitmap smoothing for a document. This feature can also be used to adjust the brightness, contrast, resolution, and magnification. Draft Mode printing enables the document to be printed in a reduced quality mode, which uses less toner. Graphics mode selects specific options when printing graphics, for example raster and vector.
  • Page 177: Media Print

    Document Centre 332/340 and the appearance of these interface screens may differ slightly on other models or configurations. However, feature descriptions and functionality remain the same as described. Xerox Document Centre 220/230/332/340 User Guide Page 6-1...
  • Page 178: Media Print

    Media Print Use the following steps to make prints using the Media Print feature. À Make sure the disk is DOS formatted. À At your workstation, select the ‘Print to File’ option and select the options required for the job. Print your files to PostScript or PCL (ASCII) and copy them on to a floppy disk.
  • Page 179 Select the Print Queue to review the job. À On completion remove the disk from the floppy drive. NOTE: The disk must remain in the floppy drive until the system has finished reading the files. Xerox Document Centre 220/230/332/340 User Guide Page 6-3...
  • Page 180 Page 6-4 Media Print...
  • Page 181: Scan To File

    7 Scan to File If the Document Centre 220/230/332/340 is connected to the network the Scan to File feature will be available. Scan to File enables the creation of an electronic document from an original document. The electronic file can be filed, faxed, distributed via e-mail or routed over the network to your workstation.
  • Page 182: Standard Features (Scan)

    Standard Features (Scan) The first Scan screen contains the standard features necessary to scan a document. À Load the document in to the Document Feeder or place it on the Document Glass. À Touch the Scan button. À Select a template with preprogramming instructions applicable to the scan job from the Template List .
  • Page 183 NOTE: If Pause is selected while the job is actively scanning, the machine displays a message that deletes the job. If this happens, please begin again. Xerox Document Centre 220/230/332/340 User Guide Page 7-3...
  • Page 184: Scan Templates (Scan Tab)

    Refresh List. The Template List contains the factory default template that is supplied with the Document Centre 220/230/332/340 . The default template appears at the top of the list and is selected automatically. All other templates follow in alpha-numeric order.
  • Page 185: Templates

    Scan Setups, Filing Setups or Destination Setups (Document Centre 332/340) / Fax Setups (Document Centre 220/230) screens to apply any changes. After the job is scanned, the Document Centre automatically files, faxes and prints the job as specified in the programming.
  • Page 186: Added Features Tab (Scan)

    Document Glass or the Document Feeder. The system scans only the portion of the document entered. The Document Centre 220/230/332/340 uses this information to calculate the settings for the output size that you specify. Basic Image Quality to adjust the settings for the output.
  • Page 187 Head to Toe flips the image on the second side and prints it rotated by 180 Xerox Document Centre 220/230/332/340 User Guide and sharpens the edges of lines and text. Text —used for scanning text, solids, line art, and low-frequency halftones.
  • Page 188 Custom: to define the magnification level by programming the X and Y settings for non-standard sizes. The Document Centre 220/230/332/340 crops or white fills the area as needed to produce the specified size. Scan to File...
  • Page 189 Edge Erase erases amounts (0–2 in) specified from the top, bottom, and both sides independent of each other. Xerox Document Centre 220/230/332/340 User Guide Output Image Format (Document Centre 332/340) : sets the format for future scanned images to Tiff, Multipage Tiff or PDF files.
  • Page 190 Media Sizes for Scanning Document Glass from any size up to 11” x 17” Output images sizes from the Document Feeder: Paper Size Sensed 8 1/2” x 5 1/2” LEF Paper width <6 1/2” 8 1/2” x 11” SEF Paper width <12” 8 1/2”...
  • Page 191: Filing Setups

    Login Name/Password the login name and password. Filing Policy use to overwrite the files in the folder or append it when specifying a folder that already contains a document. There are four options available: Xerox Document Centre 220/230/332/340 User Guide Page 7-11...
  • Page 192 New Auto Generate: automatically names documents being scanned. New Exact: uniquely names documents being scanned and will not overwrite other documents. Overwrite: replaces existing documents with the same name as documents being scanned. Append: adds to an existing document with the same name as the document being scanned.
  • Page 193 The specified directory path and folder name are being used by another device. File server full. Xerox Document Centre 220/230/332/340 User Guide - <Folder Name>.dat is an ASCII test file containing a directory listing of all files within the directory.
  • Page 194: Destination Setups(Dc 332/340)Fax Setups(Dc 220/230)

    Destination Setups( DC 332/340 )Fax Setups( DC 220/230 ) This feature offers the option of sending a fax of the document being scanned. An explanation of each feature follows these steps: À Select the Current Dial List . À Select the number from the Dial Directory .
  • Page 195: Paper And Other Media

    . This chapter offers information about loading paper and other types of media into the Document Centre 220/230/332/340 as well as recommending the different types of paper and media that can be loaded in to the various paper trays on the machine.
  • Page 196: Loading Paper

    Loading paper When a paper tray is opened, the Document Centre 220/230/332/340 assumes more paper is to be loaded. The touch screen displays a pop-up window, giving the option to change the paper and its attributes, or load more of the same paper.
  • Page 197: Loading The Paper Trays

    Loading the paper trays The Document Centre 220/230/332 has two standard paper trays, Tray 1 and Tray 2. All four paper trays are standard on the Document Centre 340 . NOTE: If the Document Centre 220/230/332/340 is currently processing a job, do not open the active paper tray.
  • Page 198 À If required, move the paper tray guides to accommodate the new paper size. - To release the rear guide push down on the tab and slide the guide to its new position. The tab will reset once the guide is correctly in place.
  • Page 199 Close the paper tray. NOTE: Although paper does not have to be loaded in the same orientation as the documents, the Document Centre 220/230/332/340 runs at a slightly slower speed when jobs require rotation. Xerox Document Centre 220/230/332/340 User Guide Page 8-5...
  • Page 200 NOTE: Mixing paper standards can lead to image loss. Paper can be loaded either short edge feed or long edge feed, however the default orientation is long edge feed. Long Edge Feed (LEF) Short Edge Feed (SEF) Page 8-6 Paper and other media...
  • Page 201: The Bypass Tray

    Take care not to fill the tray above the fill line. À Slide the rear guide towards the paper until it is just touching the edge of the stack. Xerox Document Centre 220/230/332/340 User Guide Page 8-7...
  • Page 202 Bypass Tray with High Capacity Tray and Finisher À Slide the High Capacity Feeder and Finisher unit away from the machine. À Load the Bypass Tray as described on the previous page. À Slide the unit back to the machine. HINT: If unwrapping a new packet of paper with the seam side of the packet face up, turn the paper over when loading it in to the Bypass Tray.
  • Page 203: The Envelope Tray (Optional)

    CAUTION To prevent damage to a tray after it has been removed from the machine always make sure that it is placed or stored on a smooth surface, for example a desk top. Xerox Document Centre 220/230/332/340 User Guide and B5. Reliable Page 8-9...
  • Page 204: Loading The Envelope Tray

    Loading the envelope tray À Pull open tray 1 and holding the tray on either side, gently lift the tray and remove it from the machine. À Insert the envelope tray. NOTE: When the envelope tray is inserted the touch screen changes to display Envelope Tray Attributes .
  • Page 205: The High Capacity Feeder (Optional)

    Feeder. The elevator in the tray lowers. À Place the paper tightly against the right hand side of the tray. À Close the High Capacity Feeder. The elevator rises and positions the paper for use. Xerox Document Centre 220/230/332/340 User Guide Page 8-11...
  • Page 206: Auto Tray Switching

    Auto Tray Switching. When not in use the paper trays can be opened and paper can be loaded while the Document Centre 220/230/332/340 is running. However, do not open the active tray. This will cause the machine to stop.
  • Page 207: Storing And Handling Paper

    Damaged, curled, or damp paper can cause jams and image quality problems. Follow these simple rules to store paper: Xerox Document Centre 220/230/332/340 User Guide - Store paper in dry conditions, away from extreme heat or cold, such as radiators or open windows.
  • Page 208: Other Media

    Other media A variety of media types can be used in the Document Centre 220/230/332/340 . Check the following table for special considerations. NOTE: Although 16-24lb (substance 16 - 24) bond paper is an acceptable weight, the machine might experience a problem with paper curl when feeding light weight paper.
  • Page 209: Media Uses And Special Considerations

    Postcard Paper forms 5 1/2” x 8 1/2 Billing, account state- Statement Paper ments Xerox Document Centre 220/230/332/340 User Guide Specifications - Trays 1, 2, 3, 4: do not use in these trays. - Bypass Tray: load SEF (postcards cannot be duplexed).
  • Page 210 Media Uses and Special Considerations Media 8 1/2” x 11” Letter Standard documents, Paper letters, forms 8 1/2” x 11” Xerox Standard documents brand Recycled Paper Page 8-16 Specifications - Trays 1, 2, 3, 4: load SEF or LEF, 500 sheets maximum (20lb/substance 20) paper.
  • Page 211 64MB of ledgers memory otherwise the machine will not print on these sizes) Xerox Document Centre 220/230/332/340 User Guide Specifications - Trays 1, 2, 3, 4: load SEF, 500 sheets maximum (20lb/substance 20) paper. - Bypass Tray: load SEF,50 sheets maximum (20lb/substance 20) paper.
  • Page 212 Media Uses and Special Considerations Media 8 1/2” x 11” Drilled 3-, 4- and 7-ring Paper binders Page 8-18 Specifications - Trays 1, 2, 3, 4: load LEF with holes on the left (for duplexing, load with the holes on the right), 500 sheets maximum (20lb/substance 20) paper.
  • Page 213 Tabbed paper Pages that have extended tabs to sep- arate pages Xerox Document Centre 220/230/332/340 User Guide Specifications - Trays 1, 2, 3, 4: load SEF or LEF, face up (for duplexing, load face down). - Bypass Tray: load SEF or LEF, face down (for duplexing, load face up).
  • Page 214 Side Flap envelopes are recommended and available from Xerox Office Supplies). Inserts, colored stock Dividers (standard size) 8 and 24-up Xerox Self-adhesive labels labels (33-up labels for envelopes and may not give maxi- packaging performance and are not recommended) Page 8-20...
  • Page 215 Card stock (typically Covers, signs, 110lb/substance 110) business cards Cover stock Booklets Xerox Document Centre 220/230/332/340 User Guide Specifications - Trays 1, 2, 3, 4: do not use in these trays. - Bypass Tray: load LEF or SEF, face up. Maximum...
  • Page 216 Media Uses and Special Considerations Media Transparencies Presentations and (clear, removable overhead projection strip and data paperbacked). (Paperbacked transparencies can be used but may not give maximum performance). Page 8-22 Specifications - Trays 1, 2, 3, 4: load LEF or SEF with the removable strip down and on the left.
  • Page 217: Maintenance

    9 Maintenance There will be times when the machine will require maintenance tasks to be carried out. Information contained in this chapter will assist in these tasks. Xerox Document Centre 220/230/332/340 User Guide Page 9-1...
  • Page 218: Ordering Supplies

    A variety of supplies, such as the Copy/Print Cartridge, cleaning solutions, editing markers and staples are available for the Document Centre 220/230/332/340. To obtain supplies, contact your local Xerox office, giving your company name, the product number and it’s serial number.
  • Page 219: Cleaning The Document Centre 220/230/332/340

    Cleaning the Document Centre 220/230/332/340 Proper maintenance is important for the smooth operation of any equipment. CAUTION When cleaning the Document Centre 220/230/332/340 , do not use organic or strong chemical solvents or aerosol cleaners. Do not pour fluids directly onto any area.
  • Page 220: The Control Panel And Touch Screen

    À To clean the glass areas use a lint-free cloth, lightly dampened with water or Xerox Lens and Mirror Cleaner. À Clean the white tabs, located on the under side of the Document Cover and in the Document Feeder, to remove toner smudges and other marks.
  • Page 221: Replacing The Copy/Print Cartridge

    Copy/Print Cartridge and return it to the machine to extend its use. Removing the old Copy/Print Cartridge NOTE: If the Document Centre 220/230/332/340 does not include the Finisher and/or High Capacity Feeder, ignore the first step. Xerox Document Centre 220/230/332/340 User Guide...
  • Page 222 À Slide the Finisher and/or High Capacity Feeder away from the machine. À To open the Duplex Module door, release the lever located at the front of the Duplex Module (optional on the Document Centre 220/230 ). Page 9-6 Maintenance...
  • Page 223 À Release the handle to open the Upper Left Door. À Pull the Left Front Cover open towards you. Xerox Document Centre 220/230/332/340 User Guide Page 9-7...
  • Page 224 À Holding the colored lever, as shown, slide the cartridge out until you can take hold of the handle on top of the cartridge. À Using the handle, lift the cartridge out of the machine. CAUTION Hold the empty Copy/Print Cartridge away from you to avoid spilling any toner residue.
  • Page 225: Recycling The Print Cartridge

    However, refilling the cartridge is not recommended because critical components may need replacing. To recycle used Print/Copy Cartridges, return them to Xerox in the original packaging. Return labels are included with each new cartridge. Inserting the new Copy/Print Cartridge À...
  • Page 226 À Holding the cartridge by its handle, slide it into the frame in the machine. (It should fit like a puzzle piece.) Let go of the handle as you slide the Copy/Print Cartridge all the way to the back of the frame. It should click into place.
  • Page 227 CAUTION Occasionally, after the Copy/Print Cartridge is replaced, the first page printed is blank. This is because the roller has not yet turned over to distribute fresh dry ink. If this happens, reprint the job. Xerox Document Centre 220/230/332/340 User Guide Page 9-11...
  • Page 228: Loading Staples

    Loading Staples Finisher (optional) The Finisher contains an automatic stapler. One cartridge contains 5000 staples. The staple cartridge is located in the Finisher. To replace the cartridge: À Press and hold the button on top of the Finisher to lower the Finisher Tray.
  • Page 229 Pull open the door. À Take hold of the cartridge with your thumb and index finger. À Gently pull out the cartridge and dispose of the unit. Xerox Document Centre 220/230/332/340 User Guide Page 9-13...
  • Page 230 À Unpack the new stapler cartridge. À Slide the new cartridge into place. À Close the staple cartridge door. À Press and release the button on top of the Finisher to return the Finisher Tray to its operating position. Page 9-14 Maintenance...
  • Page 231 30 seconds when closed, the Finisher Tray does not return to its operating position. Press and release the button on top of the Finisher to return the Finisher Tray to its operating position. Xerox Document Centre 220/230/332/340 User Guide Page 9-15...
  • Page 232: Convenience Stapler (Optional)

    Convenience Stapler (optional) À When the staple cartridge needs replacing or a staple jam occurs, the indicator light on the right hand side of the Convenience Stapler will be lit. One cartridge contains 5000 staples. Indicator light À Holding the sides of the Convenience Stapler door, gently pull the door open towards you.
  • Page 233 If the staple is on the end or appears damaged, manually remove the staple. À Slide the new cartridge into the stapler and close the stapler door. Xerox Document Centre 220/230/332/340 User Guide Page 9-17...
  • Page 234 Page 9-18 Maintenance...
  • Page 235: Problem Solving

    10 Problem Solving The Document Centre 220/230/332/340 has built-in information to help identify and manage error messages and problems. It also contains troubleshooting and problem-solving procedures to help quickly resolve the problem. Refer to the information contained in this chapter to resolve any problem solving issues.
  • Page 236: Fault Clearance Procedure

    NOTE: If Fax is enabled and a loss of power occurs, the Document Centre 220/230/332/340 will print a Power Off Report when the machine is switched on . This will show a list of the fax jobs lost during the power loss.
  • Page 237: Clearing Jams

    Make sure that you follow the relevant power On/Off instructions as described in Chapter 2 of this user guide. Xerox Document Centre 220/230/332/340 User Guide - Use only recommended media. (Refer to “Paper and other media” on Page 8-1 and “Reference” on Page 11-1 for a list of recommended media types.)
  • Page 238: Problem Solving Tables

    Problem Solving Tables If you are experiencing difficulty using the Document Centre 220/230/332/340, check the suggestions in the following Table of Troubleshooting Tips to see if the problem can be solved. Symptom The machine will not power ON The machine makes a squealing noise after it powers OFF The document will not feed through the Document Feeder...
  • Page 239 The machine displays a memory full error message The machine did not enlarge an 8 1/2” x 11” document on to an 11” x 17” page Xerox Document Centre 220/230/332/340 User Guide Recommendation À Check to see if any paper trays are open.
  • Page 240 Symptom Deformed transparencies Annotation did not work Machine does not edit Inserts have images printed on them Drilled paper holes are on the wrong side Page 10-6 Recommendation À Check to see if Transparencies is selected on the touch screen. The machine automatically adjusts for different types of media.
  • Page 241 Symptom Blank output Paper sometimes folds over when it is delivered to the Finisher Xerox Document Centre 220/230/332/340 User Guide Recommendation À Check to see if the document is loaded face up in the Document Feeder. À If the Copy/Print Cartridge is new, the toner might not be dispensed.
  • Page 242 Symptom Using the Edit feature causes the machine to display a fault Page 10-8 Recommendation À Press firmly when using the marker to ensure that the machine can detect the edit marks. À Do not select Interrupt or Pause when using the Editing feature.
  • Page 243 Symptom Streaks, lines, spots, or black, solid, or dotted lines Output is too light or too dark Xerox Document Centre 220/230/332/340 User Guide Recommendation À Clean the Document Glass, CVT Glass, areas under the Platen Cover, the Document Feeder and the paper guides.
  • Page 244 Symptom Output is too light Uneven print Blurred images Missing characters Gloss variations (coining) Light copies when scanning glossy, shiny, or coated documents through the Document Feeder Ghosting Page 10-10 Recommendation À If the Copy/Print Cartridge is new, the toner may not be dispensed. À...
  • Page 245 Image loss Output does not reflect the selections made on the touch screen The Finisher does not stack output correctly Xerox Document Centre 220/230/332/340 User Guide Recommendation À Check the quality of the documents. À If the image is lighter near the borders, select a darker Image Quality setting on the touch screen.
  • Page 246 Symptom Misfeeds in the Bypass Tray Jams in the Document Feeder Jams in the stapler Page 10-12 Recommendation À Remove the paper and reload the tray. Do not add paper to the tray when paper is already loaded. Instead, remove the paper, combine the additional paper with the paper from the tray and reload the tray.
  • Page 247 Ready to copy message, but users cannot log in Can’t store a document for secure polling due to memory full Xerox Document Centre 220/230/332/340 User Guide Recommendation À Check to see if the paper is loaded correctly.
  • Page 248 Symptom The fax communication finishes with an error message The machine will not answer incoming calls The machine answers calls, but will not accept incoming data An image is reduced on a transmission Page 10-14 Recommendation À Press the Machine Status button and check the list of Failed Fax Jobs on the touch screen for the error code and the message.
  • Page 249 Received fax and report documents will not print A fax will not print; it is marked Held in the Fax Queue Xerox Document Centre 220/230/332/340 User Guide Recommendation À Check the fax enabled paper trays in Machine Status . You might need to ask the Key Operator to change the settings.
  • Page 250: Fault Codes And Messages

    Fault Codes and Messages During a fault, the touch screen displays a message on how to clear the fault. Some faults indicate customer maintenance, while others require the attention of the Key Operator. The following table represents some of the fault codes and their corresponding corrective actions, that may appear in the Print Queue or Faults List available in the Machine Status mode.
  • Page 251 0255 0291 0294 02A1–02A3 02D1–02D5 0510–0542 Xerox Document Centre 220/230/332/340 User Guide Description and Corrective Action A communication error occurred. Check the telephone line, select Forced 4800 and begin again. Memory became full during communication. Check the available memory. Delete the job, divide it into smaller jobs and begin again.
  • Page 252 Code 0545–056C 056D 056E 056F 0570 0671 0573–057A 057B 057E–0589 05E0–0601 Page 10-18 Description and Corrective Action Either a dial tone was not detected or the tele- phone circuit was busy. Check the telephone line and begin again. The remote machine did not answer. Contact the remote operator and begin again.
  • Page 253: Output Quality

    If you still cannot resolve the problem, contact the Key Operator. Xerox Document Centre 220/230/332/340 User Guide - Do not locate the Document Centre 220/230/332/340 in direct sunlight or near a radiator. - Avoid sudden changes in the Document Centre 220/230/332/340 ’s environment.
  • Page 254: Call For Service Procedure

    Call for Service procedure If the difficulty persists, contact the Xerox Welcome Centre. Xerox Welcome Center Telephone Numbers The telephone number of the Xerox Welcome Center is provided at the time of product installation. For your convenience and future reference, please record the...
  • Page 255: Reference

    11 Reference The Document Centre 220/230/332/340 adheres to strict specifications , approvals, and certifications. These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully functional state. You can use the specifications listed in this chapter to quickly identify the capability of the machine.
  • Page 256: Machine Specifications

    Machine Specifications Hardware Configuration Simplex (Document Centre 220/230 only): processor/C rack with scanner, 2 paper tray stand, facsimile and a Bypass Tray Duplex: processor/C rack with Document Feeder and scanner, duplex module, 4 paper trays stand and a Bypass Tray...
  • Page 257 Document Centre 340: Simplex: 8 1/2” x 11” LEF: 40 cpm Duplex: FCOT for the Document Centre 220/230 Center Tray using the Document Feeder: 6 seconds Center Tray using the Platen Glass: 4.7 seconds Left Tray: after the job is scanned FCOT for the Document Centre 332/340 Center Tray using the Document Feeder: 6.9 seconds...
  • Page 258 Paper Sizes: 8 1/2” x 5 1/2” LEF (tray 1 only), 8 1/2” x 11” SEF, 8 1/2” x 11” LEF, 11” x17” SEF Auto Size Sensing:Document Centre 220/230 - 8 sizes from all 4 trays. Document Centre 332/340 - 10 sizes from tray 1, 8 sizes...
  • Page 259: Copy Output

    Staples: 5000 per cartridge. Staples 2-50 sheets of 20lb (substance 20) paper Convenience Stapler (optional Capacity: 50 sheets of 20lb (substance 20) paper Staples: 5000 per cartridge. Staples 2-50 sheets of 20lb (substance 20) paper Xerox Document Centre 220/230/332/340 User Guide Page 11-5...
  • Page 260 Tower Mailbox (optional 10 bins Capacity: Document Centre 332/340 100 sheets of 80 g/m paper in each bin. Document Centre 220/230 70 sheets of 20lb (substance 20) paper in each bin. Paper Sizes: 8 1/2” x 5 1/2” to 11” x 17”...
  • Page 261: Specifications For The Fax Feature

    Circuit Connectivity Worldwide PTT approvals Compatibility G3 ECM; G3; Xerox proprietary mode (NSF) PSTN PTT Approval PSTN PTT approval; USA PTT approval based on FEE part 68; Canada PTT approval based on DOC CS-03 PSTN PTT Pre-test Approval US;...
  • Page 262 Resolution 200 x 100 dpi; 200 x 200 dpi; 200 x 400 dpi; 300 x 300 dpi; 400 x 400 dpi Resolution Conversion Available for fax sending and receiving; smooth on fax receiving Long Document Send/Receive Send: 3600 mm maximum length Receive: 65535 lines Page 11-8 Reference...
  • Page 263: Glossary

    This chapter contains a list of terms used in the User Guide. Each term has a corresponding definition that reflects the meaning of the term as it is used in this Guide. Xerox Document Centre 220/230/332/340 User Guide Page 12-1...
  • Page 264: Terms Defined

    220/230/332/340. You can use auditron to track overall machine usage, individual usage and usage of each feature separately. Auto Answer Mode A fax mode where the Document Centre 220/230/332/340 is programmed to automatically answer calls. Auto Exposure an image quality setting, which enhances documents that have color backgrounds.
  • Page 265 Dial Directory a list of telephone numbers programmed into the machine for easy access. Dialing Characters special characters which apply only to Xerox machines that support fax mailboxes. Xerox Document Centre 220/230/332/340 User Guide Page 12-3...
  • Page 266 Digital Copier a copier that scans an image once to make one or many copies. Dual Tone Multi Frequency the use of a keypad sequence (tones) to transmit to, or poll (DTMF) from, a remote mailbox. Duplex referring to a document that contains an image on both sides of the page.
  • Page 267 Long Document a document that is longer than 23" (584.2 millimeters), typically called a log. Long Edge Feed (LEF) the long edge of the paper is positioned to enter the machine first. Xerox Document Centre 220/230/332/340 User Guide Page 12-5...
  • Page 268 Low Power Mode a Power Saver Mode that reduces power consumption when the machine is not in use. Mailbox a storage area in the machine’s memory where fax documents are stored. Mailbox Polling retrieves a document from the mailbox of a remote machine. Manual Answer Mode a selection that prevents the machine from automatically answering the telephone.
  • Page 269 Pulse-to-Tone switching between dialling types. This is useful when you need pulse mode to connect and tone mode to access a mailbox or another feature. Queue a temporary storage unit for jobs waiting to be processed. Xerox Document Centre 220/230/332/340 User Guide Page 12-7...
  • Page 270 First Touch Screen the first touch screen displayed for each feature. It contains the settings used most often. Remote Terminal the terminal at the other end of the telephone line. Resolution the amount of space between each line the machine scans. Select the standard setting for normal documents and fine and superfine settings for documents with more detail.
  • Page 271 Transmit to send. Uncollated output programming whereas the specified number of copies for each page in a copy set is delivered in the order the documents were placed in the Document Feeder. Xerox Document Centre 220/230/332/340 User Guide Page 12-9...
  • Page 272 Page 12-10 Glossary...
  • Page 273: Index

    Auto Answer(Fax) 4-39 Auto Center - Image Shift(Copy) 3-31 Auto Exposure(Copy) 3-33 Auto Select(Fax) 4-15 Auto Tray Switching 8-12 Xerox Document Centre 220/230/332/340 User Guide Basic Image Quality(Scan) 7-6 Blank Covers 3-53 Book size(Copy) 3-30 Booklet Creation(Copy) 3-51 Border Erase(Copy) 3-34...
  • Page 274 Collated output(Copy) 3-13 Comment Setup(Fax) 4-45 Comments(Copy) 3-46 Communication Mode(Fax) 4-22 Completed Fax Jobs Queue Job Status button 2-24 Completed Print Jobs Queue Job Status button 2-25 Constant Velocity Transport Glass 3-6 cleaning 9-3 Control Panel and Touch Screen cleaning 9-4 Convenience Shelf 2-5 Convenience Stapler 2-6 loading staples 9-16...
  • Page 275 Fax Reports 4-37 Fax Setups(Scan) 7-14 FCC regulations 1-6 data coupler information 1-7 send header requirement 1-6 Feature button 2-17 Xerox Document Centre 220/230/332/340 User Guide Filing Policy(Scan) 7-11 Filing Setup(Scan) 7-11 Fine - Resolution(Fax) 4-8 Finisher 2-5 loading staples 9-12...
  • Page 276 Image Quality options(Copy) 3-23 Image Quality(Copy) 3-23 Image Quality(Scan) 7-4 Image Shift options(Copy) 3-31 Image Shift(Copy) 3-31 Immediate Send Mode(Fax) 4-6 Information Sources 2-32 Inserts(Copy) 3-48 Interrupt button 2-30 Introduction 2-1 ISDN (Digital Line) (Fax) 4-48 Italic typeface 1-4 Jams Clearing Jams 10-3 Job Assembly tab(Copy) 3-55 Job Status button 2-18...
  • Page 277 Original Size(Scan) 7-4, 7-6 Original Type(Fax) 4-9 Other - Paper Supply(Copy) 3-22 Other - Reduce/Enlarge(Copy) 3-20 Other media 8-14 Output 3-16 Xerox Document Centre 220/230/332/340 User Guide Output Format tab(Copy) 3-40 Output images sizes - Document Feeder Scan 7-10 Output Quality 10-19...
  • Page 278 2-11 Power Save Indicator Light 2-30 Power Saver Modes 2-10 Stand-by Mode 2-11 Powering Off 2-9 Powering Off - DC 220/230 2-9 Powering Off - DC 332/340 2-9 Powering On 2-7 Powering On - DC 220/230 2-7 Powering On - DC 332/340 2-8 Preparing paper for loading 8-2 Presets - Paper Supply(Copy) 3-22 Presets - Reduce/Enlarge(Copy) 3-20...
  • Page 279 Storing a copy job 3-57 Storing and Handling Paper 8-13 Super Fine - Resolution(Fax) 4-9 Super G3(Fax) 4-23 Supplies 9-2 System controls 2-30 Xerox Document Centre 220/230/332/340 User Guide Telephone(Fax) 4-15 Off-Hook 4-15 On-Hook 4-15 templates Scan 7-5 Text - Image Quality(Copy) 3-23...
  • Page 280 Page 13-8 Index...