Important Points When Using Document Filing - Sharp MX-B355W User Manual

DOCUMENT FILING►DOCUMENT FILING
Information added to files
When saving a file using "File", add the following information to distinguish it from other files.
User Name
File Name
Stored to
Property
• The above information cannot be specified when a file is saved with Quick File.
• When you select [Create Downloadable File] in Scan to HDD and save as a confidential file, the properties cannot be
changed.
To store a user name:
In "Settings (administrator)", select [User Control] → [User List].

IMPORTANT POINTS WHEN USING DOCUMENT FILING

• Files stored using [Quick File] are provided with the "Sharing" property that can be accessed by any person for output
and sending. Therefore, do not store sensitive documents or documents that you do not want to be used by others
using the [Quick File] function.
• When saving a file with [File], you can save it with the "Confidential" property. Set a password for a "Confidential" file
to prevent the file from being used by other people. Exercise care to prevent other people from obtaining the
password.
• The property of a stored "Confidential" file can be changed to "Sharing" by "Property Change" as required. Do not
store sensitive documents or documents that you do not want to be used by others.
• Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the
disclosure of sensitive information due to manipulation by a third party of any data saved using the Quick File function
or File function, or incorrect operation of the Quick File function or File function by the operator who saves the data.
User Name: Name1
File Name: Meeting handout
Password: 12345678
The user name is required to enter a file ownership and other information. The user name must be
registered in advance.
Names a file.
Specifies a folder to store files.
Sharing Any user can display and operate files having the "Sharing" property.
Protect Once "Protect" is set, its file cannot be edited, moved, and deleted. No
password setting is required.
Confidential You can set a password (5 to 32 characters) for file protection.
"Meeting minutes"
folder
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