Ricoh fax5600 Manuals

Manuals and User Guides for Ricoh fax5600. We have 1 Ricoh fax5600 manual available for free PDF download: Operator's Manual

Ricoh fax5600 Operator's Manual (269 pages)

RICOH Printer / Scanner / Fax / Copier OPERATOR'S MANUAL FAX5600L

Brand: Ricoh | Category: All in One Printer | Size: 2.2 MB

Important Safety Instructions

5
- Table of Contents
  6
- Introduction
  15
What Does a Fax Machine Do

15
Telephone Line Problems Affect Fax Communication

15
Some of the Things that this Machine Can Do

16
- How to Use this Manual
  18
Manual Overview

18
Conventions

19
Storing Telephone Numbers

21
Storing Names and Labels

21
If You Make a Mistake

22
On/Off Switches and User Parameters

23
- User Parameter Settings
  24
- General Precautions
  28
Power and Grounding

28
Cold Weather Power-Up

29
Thunderstorms

29
Copy Paper

30
Toner Cartridges

30
Operating Precautions

30
General

31
- Guide to Components
  32
Component Diagram

32
- Operation Panel
  33
Operation Panel Diagram

33
- Installing the Machine
  35
Location

35
Connecting the Machine

36
- Before You Send Your First Fax
  37
Some Items Must be Programmed First

37
- Language Selection
  37
- Overview
  37
- Date and Time
  38
- Daylight Saving Time
  38
- Terminal Identification
  39
- Telephone Line Type
  42
Quick Dial, Speed Dial, and Group Dial

43
- Three Convenient Ways to Dial
  43
  - Quick Dial and Speed Dial
    43
  - Groups
    44
- Programming Quick Dial
  45
  - Programming a New Quick Dial
    45
  - Editing a Quick Dial
    46
  - Erasing a Quick Dial
    47
- Programming Speed Dials
  48
  - Programming a New Speed Dial
    48
  - Editing a Speed Dial
    50
  - Erasing a Speed Dial
    51
- Programming Groups
  52
- Limits on the Use of Stored Telephone Numbers
  57
Dealing with Junk Fax Mail

58
Other Items to Program at Your Leisure

58
- Routine Operation
  59
Sending a Fax Message

59
- Precautions Concerning Unacceptable Document Types
  59
- Transmission Procedure at a Glance
  61
  - Immediate Transmission
    61
  - Overview
    61
  - Memory Transmission
    62
  - Sending to Just One Location
    63
  - Sending to more than One Location (Broadcasting)
    65
  - Check Your Destinations before Dialing
    66
  - Possible Problems
    67
- Contrast, Resolution, and Halftone Modes
  68
  - Contrast
    69
  - Halftone
    69
  - Resolution
    69
  - Selecting the Halftone Type
    70
  - Home Position Setting Adjustments
    71
- Dialing with the Telephone Directory
  72
- Optional Features for Transmission
  73
  - Personal Code
    73
  - Send Later
    74
  - Transmission Deadline (TRD)
    75
  - Page Count (Immediate Transmission Only)
    76
  - Auto Reduce
    77
  - On/Off Selection Switch
    77
  - Auto Reduce Home Position Adjustment
    78
  - Tti
    78
  - ID Transmission
    79
  - Economy Transmission
    80
  - On/Off Selection Switch
    80
  - Storing the Economy Transmission Time
    81
  - Voice Request (this Feature Requires a Handset)
    81
- Direct Fax Number Entry
  82
- Immediate Transmission
  83
- Using the Stamp
  85
  - Changing the Stamp On/Off Home Position Setting
    85
- Redialing
  86
  - Automatic Redialing
    86
  - Using the AI (Artificial Intelligence) Redial Key
    87
Receiving Fax Messages

88
- Selecting the Reception Mode
  88
  - Manual Receive Mode
    88
  - Auto Receive Mode
    89
- Substitute Reception
  89
  - Overview
    89
  - Switching Substitute Reception on or off
    90
Telephone Calls

91
- Making a Telephone Call
  91
  - Using on Hook Dial
    91
  - Using AI Redial
    92
  - Using the Handset
    92
- Answering the Telephone
  93
- Phoning and Faxing on the same Call
  93
  - To Talk before Sending a Fax (on Hook Dial)
    93
  - To Talk after Sending a Fax
    94
- Speaker and Buzzer Volume Adjustments
  94
- Advanced Features
  95
Networking

95
- Overview
  95
- What Networking Features Does this Machine Have
  96
- Preparing the Machine for Networking Operations
  97
  - Storing the Country Code
    97
  - Storing Your Machine's Own Telephone Number
    98
  - Storing Your Area Code Prefix
    98
  - Storing the ID Code
    99
  - Groups
    100
- Transfer Request
  101
- Combining Transfer Request with Broadcasting
  104
- Two-Step Transfer
  105
  - Digital Link
    105
  - Analog Link
    106
- Multi-Step Transfer
  107
- Your Machine as a Transfer Station (Memory Card or Hard Disk Required)
  108
- Transfer Request by Tonal Signals
  108
Transmission

113
- Keystroke Programs
  113
  - Overview
    113
  - Storing a Keystroke Program
    114
  - Labeling a Program
    115
  - Using a Program
    116
    
    Free Polling Reception Program
    116
    
    Transmission Program
    116
  - Erasing a Program
    117
- Confidential Transmission
  118
  - Overview
    118
  - Procedure
    119
  - Confidential ID Override Option
    119
- Auto Document
  120
  - Overview
    120
  - Storing an Auto Document
    121
  - Labeling an Auto Document
    121
    
    Printing the Contents of an Auto Document
    122
    
    Using an Auto Document
    122
    
    Erasing an Auto Document
    123
  - Restricting Access to the Machine
    124
    
    Overview
    124
    
    Programming the Personal Codes
    124
    
    Storing a Personal Code
    125
    
    Editing or Erasing a Personal Code
    126
    
    Switching on Restricted Access
    127
    
    Operating the Machine with Restricted Access Switched on
    128
  - Tonal Signals
    129
  - Chain Dialing
    130
  - Secure Transmission
    131
    
    Changing the Secure Transmission On/Off Home Position Setting
    131
    
    Overview
    131
    
    Making a Secure Transmission
    132
  - Specified Image Area
    132
    
    Overview
    132
    
    Changing the Specified Image Area On/Off Home Position Setting
    133
    
    Specifying an Image Area
    133
  - Label Insertion
    134
  - Closed Network (Transmission)
    135
  - Protection against Wrong Connections
    136
  - ECM (Error Correction Mode) and Page Retransmission
    137
  - Batch Transmission
    138
    
    Overview
    138
    
    Changing the Batch Transmission On/Off Home Position Setting
    139
  - Well Log Transmission
    139
- Reception
  
  140
  - Confidential Reception (Memory Card or Hard Disk Required)
    140
    
    Overview
    140
    
    Printing a Confidential Fax Message
    141
    
    Storing a Confidential ID
    141
    
    Confidential File Report
    142
  - Memory Lock (Memory Card or Hard Disk Required)
    143
    
    Overview
    143
    
    Storing a Memory Lock ID
    143
    
    Printing from Memory Lock (Memory Card or Hard Disk Required)
    144
    
    Switching Memory Lock On/Off
    144
  - Rejection of Messages from Unidentified Senders
    145
  - Authorized Reception
    146
    
    Overview
    146
    
    Programming the Authorized Senders
    147
    
    Switching Authorized Reception On/Off
    148
  - Forwarding (Memory Card or Hard Disk Required)
    148
    
    Overview
    148
    
    Programming the Forwarding Feature
    150
    
    Editing the Forwarding Feature
    152
    
    Enabling and Disabling the Forwarding Mark
    154
    
    Switching Forwarding On/Off
    154
  - Specified Cassette Selection (Optional Paper Feed Unit Required)
    155
    
    Overview
    155
    
    Programming the Specified Cassette Selection Feature
    156
    
    Switching Specified Cassette Selection On/Off
    157
  - Wild Cards
    158
  - Reverse Order Printing (Memory Card or Hard Disk Required)
    159
  - Multi-Sort Document Reception (Memory Card or Hard Disk Required)
    160
  - Center Mark
    161
  - Checkered Mark
    162
  - Reception Time
    163
  - Length Reduction
    164
  - Two in One
    165
  - Closed Network (Reception)
    166
- Other
  
  167
  - Polling
    167
    
    Overview
    167
    
    Free Polling
    168
    
    Polling Transmission
    168
    
    Secured Polling
    169
    
    Stored ID Override
    170
    
    Operating Procedure
    172
    
    Polling Reception
    172
    
    Continuous Polling Reception
    173
    
    Stored ID Override Option
    173
  - File Management
    174
    
    File Retention Time and File Retransmission
    174
    
    File Retransmission
    174
    
    Erasing a File from Memory
    175
    
    Printing a File
    176
  - User Function Keys
    177
    
    User Function Codes
    177
    
    Function Programs
    178
    
    Storing a Function Program
    178
    
    Deleting a Function Program
    179
    
    Using a Function Program
    179
  - OMR Sheets
    180
    
    Introduction
    180
    
    Using an OMR Sheet
    180
    
    Completing an OMR Sheet
    181
    
    Quick/Speed Dial Program Sheet
    184
    
    The Five Types of OMR Sheets
    184
    
    User Parameter Program Sheet
    184
    
    Group Program Sheet
    185
    
    Transmission Program Sheet
    186
    
    Transfer Request Program Sheet
    187
    
    Procedures
    188
    
    To Print an OMR Sheet
    188
    
    Using an OMR Sheet to Send a Fax Message
    188
    
    Errors
    189
    
    Using an OMR Sheet to Program the Machine
    189
  - Power Saver
    190
    
    Overview
    190
    
    Programming Procedure
    191
    
    Switching the Power Saver on or off
    192
  - Counters
    193
  - Communication Result Display
    193
  - Entering PC Printer Mode (Printer Interface Required)
    194
  - Selecting the Paper Feed Cassette for Printer Mode (Printer Interface and Paper Feed Unit Required)
    194
  - Copying
    195
  - Dual Access
    196
  - Inch-To-Millimeter Conversion
    196
  - RDS (Remote Diagnostic System)
    197
    
    Overview
    197
    
    Switching RDS On/Off
    197
  - Short Preamble
    198
  - AI Short Protocol
    198
- Automatically Printed Reports
  
  199
  - Descriptions of the Available Reports
    199
    
    Communication Failure Report
    199
    
    Error Report
    199
    
    Memory Storage Report
    199
    
    TCR (Transmission Confirmation Report)
    199
    
    Transmission Result Report
    199
    
    Confidential File Report (Memory Card or Hard Disk Required)
    200
    
    Polling Clear Report
    200
    
    Polling Reserve Report
    200
    
    Polling Result Report
    200
    
    Power Failure Report
    200
    
    Transfer Result Report
    200
    
    Transmission Deadline Report/Polling Confirmation List
    201
  - Switching Reports On/Off
    201
  - Printing a Sample of Data on the Reports
    202
  - Report Formats
    203
- User-Initiated Reports
  
  205
  - Descriptions of Available Reports
    205
    
    File List
    205
    
    Tcr
    205
  - Quick Dial List
    206
  - Speed Dial List
    206
  - Group Dial List
    206
  - Program List
    206
  - User Function List
    206
  - Personal Code List
    206
  - Authorized Reception List
    206
  - Forwarding List
    207
  - Specified Cassette Selection List
    207
  - User Parameter List
    207
  - Looking after the Machine
    208
Replacing Paper

208
Replacing the Toner Cassette

209
- Replacement Procedure
  209
- Ordering Toner
  211
  - Switching the Ordering Toner Feature On/Off
    211
  - Ordering Toner Procedure
    212
Replacing the Stamp

213
Changing the Paper Size of the Cassette

214
- Upper Cassette
  214
- Lower Cassette(S)
  216
User Maintenance Procedures

217
- User Maintenance Table
  217
- User Maintenance Procedure
  218
  - Scanner
    218
  - Main Body
    222
  - Lower Paper Feed Unit(S) (if One or more Are Installed)
    226
Document Jams

227
- Clearing a Document Jam
  227
- Adjusting the Document Feeder
  228
- Solving Problems
  227
Copy Jams

229
- Cassette Entrance
  229
- Inside the Machine
  230
- Copy Feed-Out Area
  231
- Lower Cassette Entrance
  232
Communication Problems

232
Operating Difficulties

233
Displayed Error Messages

237
Error Codes

239
Calling the Service Station (Service Report Transmission)

241
- Switching Service Report Transmission On/Off
  241
- Sending a Service Report
  242
Dedicated Transmission Parameters

242
- Specifications
  243
Appendix A. Paper Feed Unit

244
- Operation
  244
- Maintenance
  244
- Copy Jams
  244
Appendix B. Fax Memory Type 90 40 Mb Hd

245
- General
  245
- Operation
  245
Appendix C. Isdn G4 Option Type 90

246
- Introduction
  246
- Setting up the Group 4 Interface
  247
  - Subaddress Key
    247
  - Own ISDN-G4 Number
    247
  - Own ISDN-G3 Number
    248
  - Next Transfer Station
    249
- Operation
  250
  - Dialing and Storing Telephone Numbers
    250
    
    Overview
    250
    
    Transmission Procedure
    251
    
    Storing a Telephone Number
    252
  - Automatic Fallback from Group 4 Mode to Group 3 Mode
    254
  - Terminal ID
    254
  - Explanation of the Items in the Group 4 Identifier
    255
    
    Date and Time
    255
    
    Page Number
    255
    
    Transmitter and Receiver Terminal Ids
    255
  - Switching the Command Information Line On/Off
    256
  - Terminal ID Verification
    257
- Troubleshooting
  257
  - Call Progress Signals (CPS)
    257
Glossary

258
Index

261
Official Notice to Users

266
Function List

267
- Certification Label
  268

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Ricoh fax5600 Manuals

Ricoh fax5600 Operator's Manual (269 pages)

Table of Contents

Important Safety Instructions

What Does a Fax Machine Do

Telephone Line Problems Affect Fax Communication

Some of the Things that this Machine Can Do

Manual Overview

Conventions

Storing Telephone Numbers

Storing Names and Labels

If You Make a Mistake

On/Off Switches and User Parameters

Power and Grounding

Cold Weather Power-Up

Thunderstorms

Copy Paper

Toner Cartridges

Operating Precautions

General

Component Diagram

Operation Panel Diagram

Location

Connecting the Machine

Some Items Must be Programmed First

Quick Dial, Speed Dial, and Group Dial

Dealing with Junk Fax Mail

Other Items to Program at Your Leisure

Sending a Fax Message

Receiving Fax Messages

Telephone Calls

Networking

Transmission

Reception

Other

Automatically Printed Reports

User-Initiated Reports

Replacing Paper

Replacing the Toner Cassette

Replacing the Stamp

Changing the Paper Size of the Cassette

User Maintenance Procedures

Document Jams

Copy Jams

Communication Problems

Operating Difficulties

Displayed Error Messages

Error Codes

Calling the Service Station (Service Report Transmission)

Dedicated Transmission Parameters

Appendix A. Paper Feed Unit

Appendix B. Fax Memory Type 90 40 Mb Hd

Appendix C. Isdn G4 Option Type 90

Glossary

Index

Official Notice to Users

Function List

Related Products

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