Presenting Content During Meetings; Presenting Computer Screens - Smart Technologies SMART Room System SRS-LYNC-XS Setup And Maintenance Manual

CHAPTER 5
USING YOUR ROOM SYSTEM
Button Procedure
Dial Pad Show a dial pad to use Lync Room System software's phone features (if the
Lync infrastructure supports a POTS bridge).
New Whiteboard Create a new whiteboard file.
Email Whiteboard E-mail the whiteboard file.
Leave Meeting Disconnect the room system from the Lync meeting (see Ending meetings
on page 46).

Presenting content during meetings

During a meeting, users can present the following:
Their computer screens
l
Files
l
A digital whiteboard
l
NOTE
Remote participants connecting to the meeting through some smart phones and other mobile
devices are unable to view shared computer screens or whiteboard sessions due to limitations
of the Lync client software for those devices.

Presenting computer screens

Users with laptops can connect the laptop harness's HDMI cable or VGA cable to their laptops to
present their laptops' video outputs. If the console prompts the user to share the screen, the user
should press Yes.
Alternatively, these users can join the Lync meeting from their laptops' Lync client software. When
prompted to confirm that they're in the meeting room, these users should click Yes. Next, they
should click Presentation
NOTE
When remote participants join a meeting and are prompted to confirm that they're in the meeting
room, they should click No. They can then click Presentation in Lync software and select what
they want to share.
Other participants attending the meeting in person see the user's computer screen on one of the
interactive flat panels. Remote participants also see the user's computer screen in real time.
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in Lync software, and then select what they want to share.
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