Configuring A Validation Server - Xerox WorkCentre 4265 System Administrator Manual

Scanning
Adding Document Management Fields
You can add fields to the template to help you manage scanned image files. The fields display when you
select the template at the control panel. You can type in details about the document you are scanning.
This information is filed with each scanned image file in the Job Log. Third-party software uses the Job
Log to access and retrieve information associated with scanned files.
Under Document Management Fields, click Add.
1.
2. Type a name for Field Name using up to 128 characters. The Field Name text is not shown at the
control panel. Third-party software uses the name to access the Document Management
information. This field is required.
To allow users to modify the Field Label field, select Editable next to User Editable. The Field Label
3.
identifies the purpose of this field to the user. Select Not Editable to prevent users from changing
the value. The field does not appear on the control panel, and the text typed for the Default Value
field is used.
4. If you selected Not Editable, type a Default Value. The Default Value is optional if you selected
Editable.
Select Require User Input to prompt the user to type data for this document management field
5.
before scanning.
Select Mask User Input to prevent typed input from appearing at the control panel. Select Record
6.
User Input in Job Log to write any masked data to the Job Log file. Consider data security issues
before selecting this option.
7. Validate Data Before Scanning options can be available if validation servers are configured for the
printer.
8. Click Apply to save the new settings or Cancel to return to the previous screen.

Configuring a Validation Server

You can use a validation server to verify scan metadata entered at the printer control panel against a list
of valid values. You can add up to six validation servers.
1. In CentreWare Internet Services, click Properties > Services.
Click Workflow Scanning.
2.
3. For Tag Validation Server, click the Pencil icon.
Click Add New.
4.
5. From the Protocol menu, select HTTP or HTTPS.
6. For IP Address/Host Name and Port, type the IP address or the network host name for the Kerberos
server, then enter the port number.
7. In the Document Path field, type the path for the server. The format for a directory path for FTP is
/directory/directory, while the format for a directory path for SMB is \directory\directory.
8. Type a response timeout.
Click Save.
9.
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106 Xerox WorkCentre
System Administrator Guide
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4265 Multifunction Printer