Xerox WorkCentre 4265 System Administrator Manual
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Xerox WorkCentre 4265 System Administrator Manual

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Summary of Contents for Xerox WorkCentre 4265

  • Page 1 Xerox WorkCentre 4265 ® ® Multifunction Printer Imprimante multifonction System Administrator Guide Guide de l’administrateur système Español Guía del administrador del sistema Português Guia de Administração do Sistema...
  • Page 2 © 2014 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.

  • Page 3: Table Of Contents

    Configuring SNMPv1/v2c with SNMPv3 ......................27 Configuring SSDP ................................28 WINS ...................................... 29 Configuring WINS ..............................29 Configuring LPR/LPD ............................... 30 Raw TCP/IP Printing ................................. 31 Configuring Raw TCP/IP Settings ........................31 ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 4 Creating a Passcode ..............................57 About User Permissions ..............................58 Configuring User Roles ............................58 ® Enabling Xerox Standard Accounting ........................59 Configuring the Log Out Confirmation Screen ....................60 Secure HTTP (SSL) ................................61 Enabling HTTPS (SSL) ............................. 61 FIPS 140-2 ...................................
  • Page 5 Configuring Secure Print Settings ..........................81 Configuring Secure Print ............................81 UNIX, Linux, and AS/400 Printing ..........................82 ® Xerox Printer Manager ............................82 Printing from a Linux Workstation ........................83 Adding the Printer ..............................83 Printing with CUPS ..............................83 AS/400 ...................................
  • Page 6 Fax Security ................................121 Setting Fax Defaults .............................. 122 Fax Forwarding ................................ 124 Fax Polling .................................. 125 Fax Mailboxes ................................125 Fax Reports ................................126 LAN Fax ....................................127 Accounting ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 7 Font Management Utility ............................154 Customizing Printer Contact Information ......................155 Xerox Online Support ..............................156 Displaying Xerox Online Support ........................156 Restarting the Printer in CentreWare Internet Services ................. 157 Resetting the Printer to Factory Default Settings..................... 158 Updating the Printer Software ..........................159 Determining the Printer Software Version ....................
  • Page 8 Contents Xerox Extensible Interface Platform........................162 Enabling Extensible Services ..........................162 Managing Scan Templates ............................163 ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 9: Introduction

    Introduction This chapter includes: • Overview ....................................10 • More Information ................................11 ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 10: Overview

    Copying on page Scanning on page 95, and Faxing on page 117. 11. Configure Accounting. For details, see Accounting on page 129. Note: Not all printer models support these features. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 11: More Information

    You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged with the printer. Other documentation for your printer www.xerox.com/office/WC4265docs Technical support information for your printer; www.xerox.com/office/WC4265support including online technical support, Online Support Assistant, and driver downloads. Information about menus or error messages Press the control panel Help (?) button.

  • Page 13: Initial Setup

    Assigning a Network Address ............................15 • Accessing Administration and Configuration Settings ..................16 • Initial Setup in CentreWare Internet Services ......................18 • Changing the System Administrator Password ....................... 20 ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 14: Physically Connecting The Printer

    Connect the other end of the cable to a correctly configured network port. If your printer has fax installed, connect it to a correctly configured telephone line. Turn on the printer. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 15: Assigning A Network Address

    The printer acquires a network address automatically from a DHCP server by default. To assign a static IP address, configure DNS server settings. To configure other TCP/IP settings, see TCP/IP on page 22. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 16: Accessing Administration And Configuration Settings

    The system administrator user name is admin and the default password is 1111. Accessing CentreWare Internet Services At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 17: Initial Setup At The Control Panel

    Adjustment. To set Altitude Adjustment: At the printer control panel, press the Machine Status button. Touch Tools > Device Settings > General > Altitude Adjustment. Touch On, then touch OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 18: Initial Setup In Centreware Internet Services

    For Location, type the location of the printer. ® For Customer Asset Tag Number and Xerox Asset Tag Number, type unique identifiers as needed. To enter a physical location or address for the printer, in the Geo-Location field, enter the geographic latitude and longitude coordinates in decimal form.

  • Page 19: Restricting Access To The Printer

    To select individual services to appear on the touch screen, for Displayed, select the services that you want to display. Click Apply. To rearrange the services on the touch screen, select the service, then click the Move Up or Move Down arrow. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 20: Changing The System Administrator Password

    Initial Setup Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The default password is 1111. In CentreWare Internet Services, click Properties.

  • Page 21: Network Connectivity

    Configuring IPP ..................................32 • LDAP Server .................................... 33 • HTTP ......................................37 • Proxy Server .................................... 39 • WSD ......................................40 • Configuring AirPrint ................................41 • Configuring SNTP ................................42 ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 22: Tcp/Ip

    Touch Network Settings > TCP/IP Settings. Touch Dynamic Addressing. Touch Disabled, then touch OK. Touch IPv4, then type the IPv4 address, gateway address, and network mask. After each address, touch OK. When finished, touch OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 23: Configuring Dns Settings At The Control Panel

    BOOTP allows the printer to obtain an IP address from a BOOTP server that does not respond to DHCP requests. − DHCP allows your DHCP server to assign an IP address to the printer. Dynamic DNS Registration is enabled. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 24: Configuring Ipv6

    − For Primary DNSv6 Server Address, enter an IP address. − For Secondary DNSv6 Server Address, enter an IP address. To enable Dynamic DNSv6 Registration, select Enable. − Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 25: Slp

    Under Multicast Radius, type a value from 0 through 255. For Maximum Transmission Unit (MTU), type a value from 484 through 32768. For Registration Lifetime, type a value in hours. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 26: Snmp

    To add the traps, perform the following steps. − Under TRAP Community Name, type a name. − Select the type of traps that the SNMP manager receives under Traps to be Received. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 27: Configuring Snmpv3

    The passphrase used to encrypt the data must match the passphrase on the Server. Note: Ensure that the passwords are at least eight characters in length. You can include any characters except control characters. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 28: Configuring Ssdp

    In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click SSDP. For Protocol, select Enable. For Time to Live, type a value for router hops for discovery advertisement. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 29: Wins

    For Primary Server IP Address, type the IP address for your primary server. For Secondary Server IP Address, enter the IP Address as needed. Note: If DHCP is configured, WINS IP addresses are overridden. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 30: Configuring Lpr/Lpd

    In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click LPR/LPD. For Protocol, select Enable. Type an LPR/LPD Port Number or use the default port number of 515. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 31: Raw Tcp/Ip Printing

    Enabling Raw TCP/IP Printing at the Control Panel At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Network Settings > Advanced Settings. Touch Raw TCP/IP-Printing. Touch Enable, then touch OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 32: Configuring Ipp

    In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click IPP. For Protocol, select Enable. Enter additional information as needed. For Secure IPP Connection with SSL/TLS, select Enable. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 33: Ldap Server

    System: This setting instructs the printer to use specific credentials when the printer • accesses the server. Authenticated User: The printer uses the user name and password of the authenticated • user to access the server. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 34 To enable LDAP Referrals, select Enable. 10. To append an email domain to login credentials, click Enable. 11. For Domain Name, type the domain name for your server. 12. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 35: Adding Or Editing An Ldap Server

    To save the new password, click Select to save new password. To append a base DN to the bind, for Append Base DN, select Enable. For Root to append, enter the root directory of the database. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 36 To enable LDAP Referrals, select Enable. 11. To append an email domain to login credentials, click Enable. 12. For Domain Name, type the domain name for your server. 13. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 37: Http

    If a machine digital certificate is configured, you can edit the following fields. For HTTP Security Mode, select an SSL security option. To allow connections to the device using SSL v3 only, for Require SSL v3, select Enable. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 38: Enabling Or Disabling Http Web Services

    Settings button appears. Click Settings to configure the service. Click Apply to save the new settings or Undo to retain the previous settings. ® For more information about Xerox Extensible Interface Platform and Web services, see the ®...

  • Page 39: Proxy Server

    11. To add a proxy exception list, for Exception List, type the URL. 12. To use the configured default proxy settings script, for Use Automatic Configuration script, type the URL. 13. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 40: Wsd

    2008, and newer operating systems. WSD is one of several supported communication protocols. Enabling WSD In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click WSD. For Protocol, select Enable. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 41: Configuring Airprint

    For Protocol, select Enabled. To edit the name and location for your printer that appears in the list of AirPrint-enabled printers on connected devices, next to Device Name, click Edit. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 42: Configuring Sntp

    In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click SNTP. For Name or IP Address, select an option. Type the appropriately formatted IP address. For Enable SNTP Broadcast, select the check box. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 43: Wireless Network Connection

    Wireless networking is available only on printers with the optional Wireless Network Adapter installed. • Before you connect to the wireless network, ensure the Ethernet cable is not attached to the printer. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 44: Connecting To A Wireless Network Using The Wireless Install Wizard

    To access the network, enter the passcode for the selected network, then touch Next. On the Network Confirmation screen, note the IP Address, then touch Done. Note: For the new settings to take effect, restart your printer. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 45: Connecting To A Wireless Network Manually

    For Root Certificate Setup, upload a Root Certificate. For Client Certificate Setup, upload a Client Certificate, then enter the Private Key Password. 10. For Address Acquisition, select a protocol option. 11. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 46: Configuring The Printer For Open System

    For Security Type, select Shared Key or WPA/WPA2-Personal. For Encryption Type, select an option. For Security Key or Passphrase, type the passphrase. For Address Acquisition, select a protocol option. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 47: Configuring Wi-Fi Direct

    To set the printer as Group Owner for a Wi-Fi Direct group, similar to a wireless access point, select Activate. Enter a Network Key or use the default value. To hide the Network Key, select the check box. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 49: Security

    Setting Access Rights ................................50 • Configuring Authentication Settings ........................... 52 • About User Permissions ..............................58 ® • Enabling Xerox Standard Accounting ........................59 • Configuring the Log Out Confirmation Screen ....................... 60 • Secure HTTP (SSL) ................................61 •...

  • Page 50: Setting Access Rights

    Unified ID System. Users present a pre-programmed identification card to a card reader at the ® control panel. The printer compares the user credentials to the information stored on the Xerox Secure Access server. To use this method, purchase and install the Xerox Secure Access Unified ID System. •...

  • Page 51: Setting The Login Method

    Convenience: This method requires users to swipe a pre-programed identification card through a proximity card reader at the control panel. This method requires a USB card reader and an ® authentication server that supports the Xerox Convenience Authentication API. −...

  • Page 52: Configuring Authentication Settings

    The user database stores user credential information. The printer uses this information for local ® authentication and authorization, and for Xerox Standard Accounting. When you configure local authentication, the printer checks the credentials that a user provides against the information in the user database.

  • Page 53: Configuring Network Authentication Settings

    For Domain Name, type the domain name of your authentication server. Select the address type. Type the appropriately formatted address and port number. For Alternate Server, enter your alternate server authentication settings. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 54: Configuring Convenience Authentication Settings

    When Convenience Authentication is enabled, users swipe a pre-programmed identification card through a proximity card reader at the control panel. To use this method, purchase and install a USB ® card reader and an authentication server that supports the Xerox Convenience Authentication API. To configure access rights using Convenience Authentication: In CentreWare Internet Services, click Properties >...

  • Page 55: Configuring Smart Card Authentication Settings

    For PIV Auth Mode, select an option. Click Add New CAC Server. For Domain Controller Type, select an option. Type the domain controller server address information. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 56 For Import Customer Logo, click the Pencil icon. Click Browse or Choose File. Select a .png file that is not larger than 300 x 200 pixels, and click Open. Click Import. Click Reboot Machine. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 57: Creating A Passcode

    Creating a Passcode In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click Login Methods. Click Passcode. In the Passcode field, type a passcode. For Save Password, select the check box. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 58: About User Permissions

    To configure Guest User roles, click the Pencil icon. To define Access Rights to Services, Pathways, and Tools for Guest User, for Service/Pathway options, select the radio button. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 59: Enabling Xerox ® Standard Accounting

    Security ® Enabling Xerox Standard Accounting In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click Accounting Methods. Click Edit. For Current Accounting Method, select Xerox Standard Accounting. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 60: Configuring The Log Out Confirmation Screen

    To enable the log out confirmation screen, select Show at Log Out. To show the log out confirmation screen after every job, select Show After Every Job. To disable the log out confirmation screen, select Don't Show. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 61: Secure Http (Ssl)

    Ensure that the date and time configured on the printer is correct. The time that is set on the printer ® ® is used to set the start time for the Xerox Device Certificate. A Xerox Device Certificate is installed when you enable HTTP (SSL).

  • Page 62: Fips 140-2

    • Validates certificates for features where the printer is the client in the client-server relationship. CA certificates for LDAP, Xerox Extensible Interface Platform, and Smart eSolutions are examples. • Validates certificates that are installed on the printer, but not used. Certificates for HTTPS, LDAP, or SNMPv3 are examples.

  • Page 63: Ip Filtering

    To enable IP filtering, select IPv4 Filtering Enabled, IPv6 Filtering Enabled, or both. To permit access to the device, type the IP Address and Port or Prefix as needed. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 64: Managing The Audit Log

    Click Apply. To save the audit log: To save the audit log file, click Save as Text File. Right-click the Download Log link to save the auditfile.txt file to your computer. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 65: Ipsec

    To enable the protocol, for Protocol, select Enabled. To remove IPsec connections, click Flush All IP Sec Connections. For Shared Secret, enter the shared key value. For Verify Shared Secret, reenter the shared key value. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 66: Configuring 802.1X In Centreware Internet Services

    To locate and select the Client Certificate, for Upload Client Certificate, click Browse or Choose File. To assign a private password, for Private Key Password, type a password. Click Upload. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 67 Using the touch screen keyboard, type the user name and server that your authentication switch requires. Touch OK. Touch Password, then type the password using the touch screen keyboard. Touch OK. Touch OK again. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 68: System Timeout

    (Mins), and Timeout (Secs), touch the arrows. To instruct the printer to display a warning message before it logs a user out of the touch screen, under Warning Screen, touch Enabled. Touch OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 69: Overwriting Image Data

    To delete image data, click OK. Note: If the number of files to delete is large, during the deletion process, the printer can be offline for up to 120 minutes. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 70: Scheduling Routine Deletion Of Image Data

    Immediate Job Overwrite prompts the printer to overwrite each job immediately after it finishes processing. Enabling Immediate Image Overwrite In CentreWare Internet Services, click Properties > Security. Click Image Overwrite Security > Immediate Image Overwrite. For Immediate Image Overwrite, select Enable. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 71: Usb Port Security

    In CentreWare Internet Services, click Properties > Security. Click USB Port Security. To enable a port, next to a port, select Enabled. To disable the ports, clear the check box. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 72: Displaying Or Hiding Network Settings

    In CentreWare Internet Services, click Properties > Security. Click Display Network Settings. Select Show IPv4 Address or Show Host Name. To hide network information, select Hide Network Information. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 73: Security Certificates

    In CentreWare Internet Services, click Properties > Security. Click Machine Digital Certificate. Click Create New Certificate, then select an option. Click Continue. For the selected certificate type, complete the fields. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 74: Installing A Trusted Ca Certificate

    Security Installing a Trusted CA Certificate ® If the printer uses the Xerox Device Certificate, and a user attempts to access the printer using CentreWare Internet Services, an error message can appear in their Web browser. To avoid error messages, install a Trusted CA Certificate in the Web browsers of all users.

  • Page 75: Printing

    Configuring Secure Print Settings ..........................81 • UNIX, Linux, and AS/400 Printing ..........................82 • Print from USB ..................................85 • Setting the Delete Held Job After Timer ........................86 ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 76: Managing Banner Page Printing Options

    Services or a banner page does not print. Enabling Banner Page Printing in CentreWare Internet Services In CentreWare Internet Services, click Properties > Services. Click Printing > Banner Page. For Banner Page Settings, select Enabled. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 77: Printing An Error Page

    In CentreWare Internet Services, click Properties > Services. Click Printing > Error Page. To print an error page when a print job fails, for Error Page Settings, select Enable. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 78: Configuring Default Print Settings

    Printing Configuring Default Print Settings In CentreWare Internet Services, click Properties > Services. Click Printing > General. Configure as needed. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 79: Enabling Print Spooling Settings

    Printing Enabling Print Spooling Settings In CentreWare Internet Services, click Properties > Services. Click Printing > Print Spooling. To enable print spooling, for Print Spooling Settings, select Enabled. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 80: Printing Reports

    Your printer has a printable set of reports. These include configuration and font information, demonstration pages, and more. In CentreWare Internet Services, click Properties > Services. Click Printing > Reports. To print a report, next to the report name, click Print. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 81: Configuring Secure Print Settings

    Print job to the printer. Configuring Secure Print In CentreWare Internet Services, click Properties > Services. Click Printing > Secure Print. Enter a value for the minimum passcode length. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 82: Unix, Linux, And As/400 Printing

    Installing Xerox Printer Manager Before you begin: ® Ensure that you have root or superuser privileges to install Xerox Printer Manager. Download the appropriate package for your operating system. To locate drivers for your printer, see www.xerox.com/office/drivers. To install the custom driver, expand the file, then install the package.

  • Page 83: Printing From A Linux Workstation

    Support website. Copy the PPD into the CUPS ppd/Xerox folder on your workstation. If you are unsure of the location of the folder, use the Find command to locate the PPD files. Follow the instructions that are included with the PPD.

  • Page 84: As/400

    Printing AS/400 Xerox provides Work Station Customization Object (WSCO) files to support AS/400 or Iseries, V6 or later systems. The WSCO file provides printer-specific PCL codes. The host print transform uses these codes to select the correct tray, 2-sided printing option, font size and type, and orientation. The XTOOLSxxxx ®...

  • Page 85: Print From Usb

    Enable USB ports. For details, see USB Port Security on page 71. Enabling Print from USB In CentreWare Internet Services, click Properties > Services. Click USB. For Enable Print from USB, select Enable. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 86: Setting The Delete Held Job After Timer

    Touch Delete Held Job After. To enable the Delete Held Job After timer, touch Enabled. To select the desired time, press the arrow buttons, or enter a value using the numeric keypad. Touch OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 87: Copying

    Changing the Default Copy Settings ........................... 88 • Limiting Access to Copying .............................. 91 • Managing Access to 1-Touch Services and Presets ....................92 • Specifying ID Card Copy Settings ..........................93 ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 88: Changing The Default Copy Settings

    To access this feature at the control panel, log in as an administrator. administrator. Touch Service Settings > Copy > Feature Defaults. Touch More Features > Transparency Separators. Touch an option, then touch OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 89: Changing The Feature Order On The Control Panel

    Select a preset, then choose an option. − To edit the preset, touch the Pencil icon. To delete the preset, touch X. − − To delete all presets, touch XX. When finished, touch OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 90: Changing The Paper Supply Auto Select Policy At The Control Panel

    To reduce or enlarge a preset, touch an existing preset, then touch - or +. To restore the original values, touch Reset All. After you have changed your presets, touch OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 91: Limiting Access To Copying

    To edit security settings, for Security, click the Pencil icon. To modify User Permissions, for Feature, click Edit. To configure Guest User roles, click the Pencil icon. For Manage Permissions, select the required options. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 92: Managing Access To 1-Touch Services And Presets

    In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click User Permissions. To configure Guest User roles, click the Pencil icon. To limit access to a specific 1-Touch Service, select Not Allowed. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 93: Specifying Id Card Copy Settings

    To edit security settings, for Security, click the Pencil icon. To modify user permissions roles, click the Pencil icon. To configure Guest User roles, click the Pencil icon. For Manage Permissions, select the required options. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 95: Scanning

    • Scan to USB ..................................111 • Scanning to a User Home Folder ..........................112 • Enabling Remote Scanning using TWAIN ....................... 114 • Configuring Scan To Destination ..........................115 ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 96: Scanning To An Email Address

    Configuring SMTP Server Settings on page 97. • Note the IP address or host name of the server. For instructions on using this feature, see the User Guide for your printer model. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 97: Email

    10. To define a maximum message size for emails with attachments, for Maximum Email Size (Message and Attachment), select a size. 11. Click Apply. 12. If prompted, enter your password, then click OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 98: Editing Optional Email Settings

    Network Address Book, select Yes. To hide the address book from users, select No. To allow users to create or edit contacts in the Device Address Book from the printer control panel, select All Users. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 99 To import a certificate, for Certificate Management, click Import. To export a certificate, for Certificate Management, click Export. 10. To delete a certificate, select the certificate, then click Delete. 11. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 100: Workflow Scanning

    Select the destination address, then enter the host and port information. Type the path and filename required by the protocol. To save files to a destination, type the login and password for that destination. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 101: Configuring File Repository Settings

    12. Click Save to apply the new settings or Undo to retain the previous settings. Note: HTTP/HTTPS scans to a Web server using a CGI script. To set up workflow scanning to a local template, configure a repository location for files. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 102 System instructs the printer to use specific credentials when accessing the repository. If you select System, type the credentials in the User Name and Password fields. To update an existing password, select Select to save new password. 12. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 103 System instructs the printer to use specific credentials when accessing the repository. If you select System, type the credentials in the User Name and Password fields. To update an existing password, select Select to save new password. 13. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 104 //directoryname/foldername. To download working example scripts, click Get Example Scripts. 10. In the Document Path field, type the directory path of the folder. For Web server directories, type the path starting at root. For example, //directoryname/foldername. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 105: Configuring Template Pool Refresh

    For Template Pool Refresh, click the Pencil icon. To update the template list immediately, click Refresh Template List Now. To set the time for the template pool to refresh, enter the time. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 106: Configuring A Validation Server

    In the Document Path field, type the path for the server. The format for a directory path for FTP is /directory/directory, while the format for a directory path for SMB is \directory\directory. Type a response timeout. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 107: Enabling Job Log

    Click Save. Hiding/Showing Default Template In CentreWare Internet Services, click Properties > Services. Click Workflow Scanning. For Hide/Show Policy, click the Pencil icon. Select an option. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 108: Setting Template Display Settings For The Control Panel

    For Document Path, for Add (Optional), enter the path for the file destination. The format for a directory path for FTP is /directory/directory, and the format for a directory path for SMB is \directory\directory. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 109 Job Log. To prevent the PDF password from appearing in the job log, ensure that the Record User Input to Job Log check box is cleared. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 110: Hiding/Showing Default Template

    Scanning Hiding/Showing Default Template In CentreWare Internet Services, click Properties > Services. Click Workflow Scanning. For Hide/Show Policy, click the Pencil icon. Select an option. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 111: Scan To Usb

    To configure Scan To USB Settings, for Defaults, click the Pencil icon. To configure Print From USB Settings, for Defaults, click the Pencil icon. To configure Scan / Print Service Security, for Security, click the Pencil icon. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 112: Scanning To A User Home Folder

    If you want the printer to create .XSM subfolders for single page format files, select Sub-folder (.XSM) for 1 File Per Page, File Format jobs. 10. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 113 13. Click Save. 14. To configure Report Options, click the Pencil icon, configure settings as needed, then click Save. 15. To edit security settings, for Security, click the Pencil icon. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 114: Enabling Remote Scanning Using Twain

    38. To enable remote scanning using TWAIN: In CentreWare Internet Services, click Properties > Services. Click Remote Start (TWAIN). Under Start Job via Remote Program, click On. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 115: Configuring Scan To Destination

    To configure the Device Address Book settings stored in the printer, click Edit. To set the default Scan To view at the control panel as Favorites, under Policies, select View Favorites on Scan To Service Entry. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 117: Faxing

    Faxing This chapter includes: • Fax Overview ..................................118 • Fax ......................................119 • LAN Fax ....................................127 ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 118: Fax Overview

    LAN Fax sends the current print job as a fax. For details, see the print driver software. • Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. For details, contact your Xerox representative. ® ®...

  • Page 119: Fax

    For Fax Number, type the fax number of the recipient. For Prefix Dial, type the dialing prefix. For Line Configuration, select an option. Select your country from the list. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 120 To enable Error Correction Mode for errors in the fax transmission, for ECM, select the check box. For Speaker, select an option. For Sending Confirmation, select an option. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 121: Configuring Required Fax Settings At The Control Panel

    To configure security settings, for Security, click the Pencil icon. To access user permissions to configure, for User Permission Roles, click Edit. To clear the recipient list after printing job completes, select Yes. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 122: Setting Fax Defaults

    11. To require a passcode for printing incoming faxes, touch Secure Receive Settings > Passcode Protect, enter a 4-digit password, then touch OK. 12. To reject faxes sent from unwanted sources, touch Junk Fax Prevention, enter the fax numbers to block, then touch OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 123 To optimize faxing for the type of original document, touch Original Type, select an option, then touch OK. To set the scan resolution, touch Resolution, select an option, then touch OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 124: Fax Forwarding

    For Message, type the text that you want to appear in the body of emails sent from the printer. For Signature, type the text that you want to appear as the default signature in emails sent from the printer. 10. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 125: Fax Polling

    Touch the assigned mailbox that you want to delete, then touch Reset Mailbox/Contents. CAUTION: If you touch Reset Mailbox/Content, the mailbox and all documents it contains are deleted. To delete the mailbox, touch Reset. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 126: Fax Reports

    To print a complete, reduced size image, touch Show Image. To print transmission details only, touch Hide Image. − Touch OK. 10. Touch Broadcast & Multipoll Report, then touch an option. 11. Touch OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 127: Lan Fax

    For details about using or configuring LAN Fax, see the print driver software help. Note: Not all printer models support this feature. Some printers require an optional fax hardware kit. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 129: Accounting

    Accounting This chapter includes: ® • Xerox Standard Accounting ............................130 • Network Accounting ................................. 135 • Enabling Accounting in Print Drivers ......................... 138 ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 130: Xerox ® Standard Accounting

    ® All user IDs must be assigned to one or more group accounts. Xerox Standard Accounting settings and account data are stored in the printer. Xerox recommends that you use the Cloning feature to back up ® settings. If Xerox Standard Accounting settings are lost or deleted, you can restore them using the cloning backup file.

  • Page 131: Setting Service Tracking Options

    Type a unique User ID for the new user. The user enters this information at the printer control panel to access services Xerox Standard Accounting tracks. Type a unique user name for the new user. The entry in this field helps you locate the user in the User Information Database of the printer.

  • Page 132: Assigning Users To An Account

    To view usage details for an account, click View Usage. To make an account the default account for new users, select the radio button next to the account. To delete an account, click Delete Account. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 133: Usage Limits

    Documents sent using the Server Fax feature are not included. Embedded Fax Received: This option includes received fax documents that are printed. Documents • sent using the Server Fax feature are not included. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 134: Resetting Usage Limits

    Click Accounting Methods. Click Report and Reset. To reset usage data for all users and accounts to zero, click Reset Usage Data. To reset to factory defaults, click Reset to Default. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 135: Network Accounting

    You can compile job log information from the accounting server and produce formatted reports. Before you begin: ® • Install and configure Xerox certified network accounting software on your network. • To test communication between the accounting server and the printer, access CentreWare Internet Services.

  • Page 136: Setting Network Accounting Workflow Options

    For Label and Default Value, type the text that you want to display on the control panel. To hide text typed at the control panel, for Mask Entries, select Yes. To show text typed, select No. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 137: Configuring Validation Policies And Print Job Exceptions

    On the Accounting page, under Action, next to Validation Policies / Print Job Exceptions, click Edit. To set the printer to validate the accounting code for all jobs through the print driver, select On. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 138: Enabling Accounting In Print Drivers

    Select Remember Last Entered Codes to show the last entered code when a user is prompted for their Account ID. If you are using Xerox Standard Accounting with an external accounting device, select Auxiliary Accounting Interface. To specify the default User ID and Account ID, type them in the Default User ID and Default Account ID fields, then select the default account type.

  • Page 139: Enabling Accounting In An Apple Macintosh Print Driver

    To specify the default User ID and Account ID, type them in the Default User ID and Default Account ID fields, then select the default account type. To use Xerox Standard Accounting with an external accounting device, select Auxiliary Accounting Interface.

  • Page 141: Administrator Tools

    • Font Management Utility ............................... 154 • Customizing Printer Contact Information ....................... 155 • Xerox Online Support ............................... 156 • Restarting the Printer in CentreWare Internet Services ..................157 • Resetting the Printer to Factory Default Settings ....................158 •...

  • Page 142: Monitoring Alerts And Status

    For Smart Kit Drum Reorder Notification, enter the percentage of life remaining that triggers an alert. To display the status on the control panel, select Drum Cartridge Status. Click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 143: Energy Saving Settings

    Specify how long the printer remains idle before automatically going from low-power mode to sleep mode. To turn off the automatic transition, clear the Enable Energy Saver check box. Touch OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 144: Entry Screen Defaults

    Use this page to set the default screens that appear on the touch screen when you press buttons on the printer control panel. In CentreWare Internet Services, click Properties > General Setup. Click Entry Screen Defaults. Configure settings as needed, then click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 145: Smart Esolutions And Billing Information

    Web is suited for large enterprise businesses. For details, see www.xerox.com/centrewareweb. Note: Smart eSolutions is not available in all countries. See your Xerox representative for details. Before You Begin • If your network uses an HTTP proxy server, provide information about your proxy server on the HTTP Proxy Server page.

  • Page 146: Maintenance Assistant

    SuppliesAssistant monitors the remaining life of the toner or ink, and other printer consumables. When Smart eSolutions is configured to communicate with Xerox, SuppliesAssistant also monitors the usage of consumables. The data reported to Xerox is used to replenish supplies.

  • Page 147: View Usage And Billing Information

    In CentreWare Internet Services, click Properties > General Setup > Billing & Counters. Click Usage Counters. To update the page, click Refresh. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 148: Cloning

    Under Install Clone File, click Browse or Choose File. Browse to the clone file to use, then click Open. Click Install. Click OK. Note: When the process is complete, the printer restarts automatically. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 149: Address Books

    To mark a contact as a Favorite, for the favorite type, click the star button. Click Save, or select Add Another Contact After Saving, then click Save & Add Another. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 150 Edit Favorite. To clear a contact marked as a Favorite, select the contact from the Favorite list for that section, click Delete Favorite, then click OK. Click Save. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 151: Importing Addresses From A File

    11. If the current address book fields do not match the imported file fields exactly, the headings appear. The unmapped fields are highlighted. To assign a mapping to the field, select a heading from the list. 12. Click Import. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...
  • Page 152 Legacy Mode omits favorites, groups, fax, and Scan To Destination contact information. Display Name is ® changed to Friendly Name, allowing you to import the file directly to an older Xerox printer without mapping address book fields.

  • Page 153: Network Address Book

    LAN Fax Address Book The LAN Fax feature has a separate directory for storing and managing addresses. For details about using or configuring the LAN Fax address book, see the driver help. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 154: Font Management Utility

    The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your ® ® network. You can download the Xerox CentreWare Font Management Utility on the Xerox website at www.xerox.com/office/WC4265drivers. Use the utility to download soft fonts to your printer, such as your company branded fonts or unicode fonts to support multiple languages.

  • Page 155: Customizing Printer Contact Information

    You can customize this information to display your company contact information for printer users. To customize printer contact information: In CentreWare Internet Services, click Support. Click Edit Settings. Update the fields with your information, then click Apply. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 156: Xerox Online Support

    Administrator Tools Xerox Online Support Xerox Online Support allows you to access and print help, maintenance, and troubleshooting information by touching an icon on the control panel touch screen. Before you begin: If your network uses a proxy server, configure the Proxy Server settings of the printer to ensure that the printer can connect to the Internet.

  • Page 157: Restarting The Printer In Centreware Internet Services

    Administrator Tools Restarting the Printer in CentreWare Internet Services In CentreWare Internet Services, click Status > General. Click Reboot Machine, then click OK. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 158: Resetting The Printer To Factory Default Settings

    Administrator Tools Resetting the Printer to Factory Default Settings In CentreWare Internet Services, click Status > General. To restore the original network default settings, click Network Factory Default. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 159: Updating The Printer Software

    Administrator Tools Updating the Printer Software You can update your printer when Xerox releases a new version of printer software or firmware. Before you begin: • Determine the current software version of your printer. Download the latest software update file in .dlm format from the Xerox Support website at •...

  • Page 160: Installing Software Upgrades In Centreware Internet Services

    To verify that the software has updated, check the configuration report. Note: Software installation begins several minutes after you submit the software to the printer. CentreWare Internet Services is unavailable while the software is installing. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 161: Customization And Expansion

    Customization and Expansion This chapter includes: • Xerox Extensible Interface Platform .......................... 162 • Managing Scan Templates ............................163 ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

  • Page 162: Xerox Extensible Interface Platform

    To ensure that the Extensible Service Registration service is configured, for Extensible Service Registration, click Edit. For Enable Extensible Services, if your Xerox Extensible Interface Platform application requires the user password, select Export password to Extensible Services. Select Enable the Extensible Services Browser.

  • Page 163: Managing Scan Templates

    To copy the currently selected template and its settings, at the top of the page, click Copy. To delete the currently selected template, at the top of the page, click Delete. To edit file destinations, document management fields, and scan settings for a template, click Edit. ® ® Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide...

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