Accounting And Assigning Rights Overview - Neopost IS-430 User Manual

Accounting and Assigning Rights Overview

5.1 Accounting and Assigning Rights
Overview
Postage Tracking and Access Control
Your Mailing System allows you to track postage by account/department and to add
security to prevent unauthorized use of a variety of functions.
Track postage expenditures: the Accounts function
•
Control user access with PIN code to the machine: the Access Control function.
•
You can activate one or the other of these functions.
Postage tracking can be done using your Mailing system, on line, or with a MAS.
The Accounts Function
Activating the Accounts Function in the Mailing System is a convenient way to
monitor, track and control postage expenses by, for example, associating accounts
to departments in your organization (Marketing, Sales, etc.) or to different companies,
if the Mailing System is shared.
When the Accounts Function is activated, the currently selected account is charged
each time the user applies postage to mail.
You can then issue reports on each account (for information about reports, see
Reports
p.93 ).
Accounts from the User's Perspective
If the Accounts Function is activated, users of the Mailing System must select an
account when starting their work session.
Afterwards, users can change accounts to allocate postal expenditures as needed.
The Access Control Function
As supervisor, you can set the Mailing System to ask for a PIN code when a user
wakes the machine up to start a session.
This allows you to protect the system and restrict the usage of your funds.
The different access control policies you can implement as the supervisor are:
No PIN code : unlimited access
•
Unique System PIN Code : users enter a PIN code to access the system.
•
Operator PIN codes : users enter their own PIN code to access the machine.
•
In this last mode, the operators use only the accounts you allow them to access to.
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