Ricoh Aficio SP 5200DN Operation And Use Manual page 602

5. Securing Information Stored on the Hard Disk
Setting
Format
File Sys
5
All Data
Things to note when enabling encryption settings
• If you use Embedded Software Architecture application, be sure to specify [File Sys] or [All Data].
• Note that the printer 's settings will not be initialized to their system defaults even if [Format], [File
Sys], or [All Data] is specified.
Use the following procedure to enable the encryption settings when first setting up the machine, or after
encryption settings have been canceled and settings must be made again.
• The printer cannot be operated while data is being encrypted.
• Once the encryption process begins, it cannot be stopped. Make sure that the printer's main power
is not turned off while the encryption process is in progress. If the printer's main power is turned off
while the encryption process is in progress, the hard disk will be damaged and all data on it will be
unusable.
• The encryption key is required for data recovery if the printer malfunctions. Be sure to store the
encryption key safely for retrieving backup data.
• To specify encryption, first finish the control panel settings, and then turn the printer's power off. Then,
after a few moments, turn the power back on. This will reset the printer and make the encryption settings
available.
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Data to be kept
None
• Embedded Software
Architecture
applications'
program/log
• Address Book
• Registered fonts
• Job logs/access logs
All Data:
Both the data to be kept and
data not kept when [File
Sys] is specified
Data not kept (Data to be
initialized)
All Data:
Both the data to be kept and
data not kept when [File Sys]
is specified
• Stored documents
(Locked Print files /
Sample Print files /
Stored Print files / Hold
Print files)
None
Required time
Several minutes
Approximately 1
hour
Approximately 3
hours