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Kyocera FS-1128MFP Operation Manual

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OPERATION GUIDE
FS-1100
FS-1028MFP/FS-1128MFP
FS-1300D

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Table of Contents

   Related Manuals for Kyocera FS-1128MFP

   Summary of Contents for Kyocera FS-1128MFP

  • Page 1 OPERATION GUIDE FS-1100 FS-1028MFP/FS-1128MFP FS-1300D...
  • Page 2 Introduction Thank you for your purchase of FS-1028MFP/FS-1128MFP. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition.
  • Page 3: Safety Conventions In This Guide

    Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
  • Page 4: Table Of Contents

    Contents Contents Caution / Warning Labels ............v Installation Precautions .
  • Page 5 Contents Job Finish Notice............4-16 File Name Entry .
  • Page 6 Contents Maintenance Cleaning ..............9-2 Toner Container .
  • Page 7: Caution / Warning Labels

    Caution / Warning Labels Caution / Warning labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner. Laser inside the machine (Laser radiation warning) For U.S.A.
  • Page 8: Installation Precautions

    Installation Precautions Environment CAUTION Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine.
  • Page 9: Other Precautions

    • Avoid locations with direct exposure to hot or cold air. • Avoid poorly ventilated locations. If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged. During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant.
  • Page 10: Precautions For Use

    Precautions for Use Cautions when using the machine WARNING Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This type of situation presents a danger of fire or electrical shock should they fall inside. Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine.
  • Page 11: Cleaning

    If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution. If using the FS-1128MFP, note that turning the machine off at the main power switch disables fax transmission and reception.
  • Page 12: Toner Container

    Do not attempt to force open or destroy the toner container or the waste toner box. If using the FS-1128MFP the main power switch is off, transmitting/receiving Fax is disabled. Do not turn off the main power switch, but press the Power key on the operation panel to enter Sleep mode.
  • Page 13 Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. Store the machine while avoiding exposure to direct sunlight. Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity.
  • Page 14: Laser Safety (europe)

    Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine. This machine is classified as Class 1 laser product under IEC 60825.
  • Page 15: Safety Instructions Regarding The Disconnection Of Power (europe)

    Safety Instructions Regarding the Disconnection of Power (Europe) Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß...
  • Page 16: Safety Of Laser Beam (usa)

    SAFETY OF LASER BEAM (USA) 1. Safety of laser beam This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance.
  • Page 17: Optical Unit

    3. Optical unit When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is the label located on the cover of the optical unit. 4. Maintenance For safety of the service personnel, follow the maintenance instructions in the other section of this manual. OPERATION GUIDE...
  • Page 18: Safety Instructions Regarding The Disconnection Of Power (usa)

    Safety Instructions Regarding the Disconnection of Power (USA) Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors tension.
  • Page 19 (1) year, or 100,000 copies/prints from date of installation, whichever first occurs. In the event the MFP or an accessory is found to be defective within the warranty period, Kyocera’s only obligation and the Customer’s exclusive remedy shall be replacement of any defective parts.
  • Page 20: Legal Restriction On Copying/scanning

    Legal Restriction on Copying/Scanning • It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. • Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/ scanned.
  • Page 21: Legal And Safety Information

    Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. • Legal Information ............xx • Regarding Trade Names..........xxi • Energy Saving Control Function ........xxv • Automatic 2-Sided Copy Function ....... xxv •...
  • Page 22: Legal Information

    Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited. OPERATION GUIDE...
  • Page 23: Regarding Trade Names

    Regarding Trade Names • PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation. • KPDL is a trademark of Kyocera Corporation. • Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries.
  • Page 24 Firmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/gpl.html). Please access “http://www.kyoceramita.com/gpl” for more information on how to make GPL applied codes available. Open SSLeay License Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
  • Page 25: Original Ssleay License

    Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code;...
  • Page 26 Monotype Imaging License Agreement Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software. You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging.
  • Page 27: Energy Saving Control Function

    Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.
  • Page 28: About This Operation Guide

    About this Operation Guide This Operation Guide contains the following chapters. Chapter 1 - Part Names Identifies machine parts and operation panel keys. Chapter 2 - Preparation before Use Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use. Chapter 3 - Basic Operation Describes the procedures for basic copying, printing and scanning.
  • Page 29: Conventions In This Guide

    Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel Press the Start key. keys or a computer screen. [Regular] Indicates a selection item on the Select [System].
  • Page 30 xxviii OPERATION GUIDE...
  • Page 31: Part Names

    1 Part Names This chapter identifies the machine parts and operation panel keys. • Operation Panel ............1-2 • Machine ................1-4 OPERATION GUIDE...
  • Page 32: Operation Panel

    Used to call destinations registered to the one-touch key numbers (1 to 22). Shifts to switch the one-touch key numbers (1 to 11 and 12 to 22). Lamp is lit while shifted (12 to 22). FAX functions available only in FS-1128MFP. OPERATION GUIDE...
  • Page 33 Part Names Used to select a menu item, move the cursor when Clears entered numbers and characters. entering characters, change a value, etc. Resets settings and displays the Selects the chosen item or finalizes the entered basic screen. value. Turns the machine on/off. Also used Displays the function menu for copy, to put it into or recover it from sleep mode.
  • Page 34: Machine

    Part Names Machine Original Cover (For FS-1028MFP only) Platen Original Size Indicator Plate Operation Panel Top Cover Front Cover Drum Unit Main Charger Cleaner Lock Lever Toner Container OPERATION GUIDE...
  • Page 35 Part Names Top Tray Paper Length Guide Paper Stopper Paper Width Guides Cassette Paper Width Guides (MP Tray) MP (Multi-Purpose) Tray MP Tray Extension OPERATION GUIDE...
  • Page 36 Part Names Anchor Pin USB Interface Connector Network Interface Connector Rear Cover Main Power Switch Power Cord Connector OPERATION GUIDE...
  • Page 37: Preparation Before Use

    2 Preparation before Use This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading papers and originals. • Check bundled items ............2-2 • Determining the Connection Method and Preparing Cables..2-3 •...
  • Page 38: Check Bundled Items

    Documents Contained in the Included CD-ROM The following documents are contained in the included CD-ROM (Product Library). Refer to them as necessary. Documents KYOCERA COMMAND CENTER Operation Guide Printer Driver User Guide Network FAX Driver Operation Guide KM-NET for Direct Printing Operation Guide...
  • Page 39: Determining The Connection Method And Preparing Cables

    Send FTP Sends the scanned image as a data file on the FTP. TWAIN Scanning WIA Scanning TWAIN and WIA are FAX functions available only in FS-1128MFP. standardized interface for communication between software applications and image acquisition devices. OPERATION GUIDE...
  • Page 40: Preparing Necessary Cables

    /Network FAX* 100Base-TX, Shielded) Printer/TWAIN USB interface USB2.0 compatible cable Scanning/WIA (Hi-Speed USB compliant, Scanning Max. 5.0 m, Shielded) Network FAX and FAX functions available only in FS-1128MFP. For details on Network FAX, refer to the FAX Operation Guide. OPERATION GUIDE...
  • Page 41: Connecting Cables

    Preparation before Use Connecting Cables Follow the steps below to connect cables to the machine. Turn the main power switch off (O). Connect the machine to the PC or your network device. When using the network interface, remove the cap.. Connect one end of the supplied power cable to the machine and the other end to a power outlet.
  • Page 42 Preparation before Use Turn the main power switch on (|). The machine begins to warm up. When connecting the network cable, configure the network. For details, refer to Network Setup (LAN Cable Connection) on page 2-12. OPERATION GUIDE...
  • Page 43: Switching The Language For Display [language]

    Preparation before Use Switching the Language for Display [Language] Select the language displayed on the Message Display. Use the procedure below to select the language. Press the System Menu/Counter key on the main unit operation panel. When you are performing user management and Login User Name: L b have not logged in, a login screen will appear.
  • Page 44 Preparation before Use Completed. is displayed and the screen returns to the Common Settings menu. OPERATION GUIDE...
  • Page 45: Setting Date And Time

    Preparation before Use Setting Date and Time Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message.
  • Page 46: Date Format

    Preparation before Use Press the key to select [Date Setting]. A login screen will appear. Then, enter the user ID Login User Name: L b and password to log in. ******************** Login Password: [ Menu ] [ Login Press the OK key. The Date Setting menu appears. Date Setting: Date/Time *********************...
  • Page 47: Time Zone

    Preparation before Use Completed. is displayed and the screen returns to the Date Setting menu. Press the key to select [Date/Time]. Date Setting: Date/Time ********************* Date Format Time Zone [ Exit Press the OK key. Date/Time appears. Date/Time: Year Month 2009 (Time Zone:Tokyo Press the...
  • Page 48: Network Setup (lan Cable Connection)

    Preparation before Use Network Setup (LAN Cable Connection) The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSec, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWare and other platforms. This section explains the TCP/IP (IPv4) Setup and AppleTalk Setup procedures.
  • Page 49 Preparation before Use IMPORTANT: To make the settings, you must have Administrator only. logged in using a user ID with administrator privileges. The default settings of the login user name and login password are both 2800. If you have logged in using a user ID without administrator privileges, the screen will display Administrator only.
  • Page 50: Ipv6 Setting

    Preparation before Use Press the key to select [On] and then press the OK key. Completed. is displayed and the screen returns to the TCP/IP Settings menu. Press the key to select [IPv4 Setting]. TCP/IP Settings: a b TCP/IP ********************* IPv4 Setting IPv6 Setting [ Exit...
  • Page 51: Default Gateway

    Preparation before Use Press the key to select [Off] and then press the OK key. Completed. is displayed and the screen returns to the IPv4 Setting menu. Press the key to select [IP Address]. IPv4 Setting: DHCP Bonjour ********************* IP Address [ Exit Press the OK key.
  • Page 52: Subnet Mask

    Preparation before Use Press the OK key. Subnet Mask appears. Subnet Mask: 123.145.167.189 Use the arrow keys to enter the Subnet Mask. Press the key to move the cursor position horizontally. Press the key or the numeric keys to enter the Subnet Mask.
  • Page 53 Preparation before Use IMPORTANT: When the DHCP Setting (page 2-18) is [On], the current Default Gateway is displayed and cannot be changed. When setting an Default Gateway, set the DHCP Setting (page 2-18) to Off. Press the OK key. Completed. is displayed and the screen returns to the IPv4 Setting menu.
  • Page 54 Preparation before Use DHCP Settings Select whether or not to use the DHCP server. The default setting is On. Use the procedure below to specify the DHCP setting. Press the System Menu/Counter key on the main unit operation panel. When you are performing user management and Login User Name: have not logged in, a login screen will appear.
  • Page 55 Preparation before Use Press the OK key. The Network Setting menu Network Setting: a b appears. TCP/IP Settings ********************* NetWare AppleTalk [ Exit Press the key to select [TCP/IP Settings]. Press the OK key. The TCP/IP Settings menu TCP/IP Settings: a b appears.
  • Page 56 Preparation before Use Press the OK key. DHCP appears. DHCP: 2 *On ********************* Press the key to select [On] or [Off] and then press the OK key. Completed. is displayed and the screen returns to the IPv4 Setting menu. Bonjour Settings Select whether or not to use Bonjour.
  • Page 57 Preparation before Use In the System menu, press the key to select System: [Network Setting]. Network Setting ********************* I/F Block Set. Security Level [ Exit Press the OK key. The Network Setting menu Network Setting: a b appears. TCP/IP Settings ********************* NetWare AppleTalk...
  • Page 58: Appletalk Setup

    Preparation before Use Press the OK key. The IPv4 Setting menu appears. IPv4 Setting: DHCP Bonjour ********************* IP Address [ Exit Press the key to select [Bonjour]. Press the OK key. Bonjour appears. Bonjour: 1 *Off ********************* Press the key to select [On] or [Off] and then press the OK key.
  • Page 59 Preparation before Use In the Sys. Menu/Count. menu, press the Sys. Menu/Count.: a b key to select [System], and then press the OK key. Report Counter System ********************* [ Exit IMPORTANT: To make the settings, you must have Administrator only. logged in using a user ID with administrator privileges.
  • Page 60: Installing Software

    Plug and Play is disabled on this device when in Sleep Mode. Wake the device from Low Power Mode or Sleep Mode before continuing. See Auto Low Power Mode on page 3-4 and Sleep and Auto Sleep on page 3-5. FAX functions available only in FS-1128MFP. 2-24...
  • Page 61: Command Center (settings For E-mail)

    If restrictions have been set for COMMAND CENTER, enter the correct password to access pages other than the startup page. The default setting is admin00. The password can be changed. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. OPERATION GUIDE...
  • Page 62: Sending E-mail

    Preparation before Use Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images loaded onto this machine as E-mail attachments, check the following: •...
  • Page 63 Preparation before Use Enter the correct settings in each field. The settings to be specified in the SMTP settings screen are shown below. Item Description SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be enabled. SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.
  • Page 64: Loading Paper

    Preparation before Use Loading Paper Paper can be loaded standardly in the cassette and the multi purpose tray. A paper feeder is also available as an option (refer to Optional Equipment on Appendix-2). Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.
  • Page 65: Loading Paper In The Cassettes

    Preparation before Use Loading Paper in the Cassettes The standard cassette will each hold plain paper, recycled paper or color paper. The standard cassette holds up to 250 sheets of A4 or smaller plain paper (80 g/m The following paper sizes are supported: Legal, Oficio II, Letter, Executive, Statement, A4, B5, A5, A6, Folio, and 16K.
  • Page 66 Preparation before Use Adjust the position of the paper width guides located on the left and right sides of the cassette. Press the paper width adjusting tab on the left guide and slide the guides to the paper size required. NOTE: Paper sizes are marked on the cassette.
  • Page 67 Preparation before Use Load the paper in the cassette. Ensure the side to be printed is facing down and the paper is not folded, curled, or damaged. IMPORTANT: Do not load paper above the triangle mark located on the width guide. •...
  • Page 68: Loading Paper In The Multi Purpose Tray

    Preparation before Use There is a paper gauge on the left side of the front of the paper cassette to indicate the remaining paper supply. When paper is exhausted, the pointer will go down to the level of (empty). NOTE: If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage...
  • Page 69 Preparation before Use Pull the MP tray towards you until it stops. Pull out the subtray. Adjust the position of the paper guides on the MP tray. Standard paper sizes are marked on the MP tray or Manual Feed tray. For standard paper sizes, slide the paper guides to the corresponding mark.
  • Page 70: Loading Envelopes

    Preparation before Use Align the paper with the paper guides and insert as far as it will go. IMPORTANT: Keep the side that was closest the package seal facing up. Curled paper must be uncurled before use. Straighten the top edge if it is curled. When loading paper into the multi purpose tray, check that there is no paper left over in the tray from a previous job before loading the paper.
  • Page 71 Preparation before Use Pull the MP tray towards you until it stops. Pull out the subtray. Adjust the position of the paper guides on the MP tray. Standard paper sizes are marked on the MP tray or Manual Feed tray. For standard paper sizes, slide the paper guides to the corresponding mark.
  • Page 72 Preparation before Use Align the paper with the paper guides and insert as far as it will go. For landscape form envelopes, close the flap. Insert the envelope all the way along the width guides, keeping the printing side face-up and the edge with the flap facing towards you.
  • Page 73 Preparation before Use IMPORTANT: How to load envelopes (orientation and facing) will differ depending on the type of envelope. Be sure to load it in correctly, otherwise printing may be done in the wrong direction or on the wrong face. NOTE: When you load envelopes in the multi purpose tray, select the envelope type by referring to Specifying...
  • Page 74: Specifying Paper Size And Media

    To change to a media type other than Plain, refer to Paper Weight on page 8-17. NOTE: If using the FS-1128MFP, the available media types for printing received faxes are as shown below. Plain, Recycled, Bond, Color, High Quality and Rough Press the System Menu/Counter key on the main unit operation panel.
  • Page 75 Preparation before Use In the Sys. Menu/Count. menu, press the Sys. Menu/Count.: a b key to select [Common Settings]. User Property Common Settings ********************* 7 Copy [ Exit Press the OK key. The Common Settings menu Common Settings: a b appears.
  • Page 76 Preparation before Use Press the OK key. Cassette 1 Size appears. Cassette 1 Size: a b 1 *Lettera ********************* Legala Statementa Press the key to select the desired paper size and then press the OK key. Completed. is displayed and the screen returns to the Cassette 1 Set.
  • Page 77 To change to a media type other than Plain, refer to Paper Weight on page 8-17. NOTE: If using the FS-1128MFP and the multi purpose tray is used to print a received FAX, the available media types are as shown below. Plain, Recycled, Bond, Color, High Quality and Rough Press the System Menu/Counter key on the main unit operation panel.
  • Page 78: User Property

    Preparation before Use When you are performing user management and Login User Name: have not logged in, a login screen will appear. ******************** Then, enter the user ID and password to log in. Login Password: NOTE: [ Menu ] [ Login •...
  • Page 79 Preparation before Use Press the OK key. MP Tray Size appears. MP Tray Size: 1 *Lettera ********************* Legala Statementa Press the key to select the desired paper Others: size and then press the OK key. 1 *ISO B5a ********************* If you select [Others], select one of the other Envelope #10 options and then press the OK key.
  • Page 80: Loading Originals

    Preparation before Use Loading Originals Follow the steps below to load originals for copying, sending or storing. Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. Open the original cover. NOTE: If the optional document processor (DP-110) is installed, open the document processor.
  • Page 81: Loading Originals In The Document Processor

    Preparation before Use Loading Originals in the Document Processor The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Part Names of the Document Processor (1) Top cover (2) Original width guides (3) Original table (4) Original eject table (5) Original stopper...
  • Page 82 Preparation before Use How to Load Originals IMPORTANT: Before loading originals, be sure that there are no originals left on the original eject table. Originals left on the original eject table may cause the new originals to jam. Adjust the original width guides to fit the originals. Place the originals.
  • Page 83 3 Basic Operation This chapter explains the following operations. • Power On/Off ..............3-2 • Auto Low Power Mode..........3-4 • Sleep and Auto Sleep ...........3-5 • Login/Logout ..............3-6 • One-Touch Keys and Program Keys......3-7 • Message Display............3-8 • Copying.................3-9 • Printing - Printing from Applications......3-18 •...
  • Page 84: Basic Operation

    Basic Operation Power On/Off Power On When the main power indicator is lit... Press the Power key. When the main power indicator is off... Turn the main power switch on. IMPORTANT: When turning off the main power switch, do not turn on the main power switch again immediately. Wait more than 5 seconds, and then turn on the main power switch.
  • Page 85: Power Off

    If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution. If using the FS-1128MFP, note that turning the machine off at the main power switch disables fax transmission and reception.
  • Page 86: Auto Low Power Mode

    Basic Operation Auto Low Power Mode Auto Low Power Mode automatically switches the machine into Low Power Mode if left idle for 2 minutes. OPERATION GUIDE...
  • Page 87: Sleep And Auto Sleep

    If print data is received during Sleep, the print job is performed while the Message Display remains unlit. If you are using the FS-1128MFP, received fax data is printed out while the operation panel also remains unlit. To resume, press the Power key. The machine will be ready to operate in about 15 seconds.
  • Page 88: Login/logout

    Basic Operation Login/Logout If user login administration is enabled, it is necessary to enter the login user name and password to use the machine. NOTE: You will be unable to log in if you forget your login user name or login password. In this event, log in with administrator privileges and change your login user name or login password.
  • Page 89: One-touch Keys And Program Keys

    Basic Operation One-Touch Keys and Program Keys The one-touch keys and program keys on the operation panel are described below. One-Touch Key Register destinations to one-touch keys, and you can enter the desired destination by pressing the applicable one-touch key. For registering a destination to a one-touch key, refer to Adding a Destination on One-touch Key on page 8-124.
  • Page 90: Message Display

    Basic Operation Message Display The following examples explain the messages and icons used on the message display. Ready to copy. Ready to send. Copies: Dest.: p :sally@kyoceramitaN 100% 1-sided Zoom [ Duplex ] [ Copier Screen Send Screen Reference Meaning number Indicates the current status of the machine.
  • Page 91: Copying

    Basic Operation Copying Follow the steps as below for basic copying. Press the Copy key when the Copy key/indicator is off. NOTE: If the Message Display is turned off, press the Power key and wait for the machine to warm up. Place the originals on the platen or in the optional document processor.
  • Page 92: Adjusting Density

    Basic Operation Press the Start key to start copying. Remove the finished copies from the top tray. Adjusting Density Use this procedure to adjust the density when copying. Density Adjustment Option Description Manual Adjust density using 7 levels. Auto Optimum density is selected according to the density of the original.
  • Page 93: Selecting Image Quality

    Basic Operation Press the OK key. Manual: When [Manual] is selected, Manual appears. Press u Lighter -3 ********************* key to select your desired density and v Lighter -2 then press the OK key. w Lighter -1 Completed. is displayed and the screen returns to the basic screen.
  • Page 94: Zoom Copying

    Basic Operation Zoom Copying Adjust the magnification to reduce or enlarge the original image. The following zoom options are available. Auto Zoom Automatically reduces or enlarges the original image Ledger: 129 % suitably to the selected paper size. Letter-R A3: 141 % Statement-R: 64 % A5: 70 % Zoom Entry...
  • Page 95 Basic Operation Model Zoom Level (OriginalCopy) Metric Standard 100%, 400% (Max.), 200%, 141% (A5 >> A4), Models 115% (B5 >> A4), 90% (Folio >> A4), 86% (A4 >> B5), (Asia 70% (A4 >> A5), 50%, 25% (Min.) Pacific) Other 129% (Statement >> Letter), 78% (Legal >> Letter), 64% (Letter >>...
  • Page 96: Duplex Copying

    Basic Operation Press the OK key. Completed. is displayed and the screen returns to the basic screen. Press the Start key. Copying begins. Duplex Copying Produce two-sided copies. The following duplex options are available. You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The following modes are available.
  • Page 97 Basic Operation Two-sided to Two-sided Produces two-sided copies from two-sided originals. The optional document processor is required. NOTE: The paper sizes supported in Two-sided to Two-sided are Legal, Letter, Oficio II, Executive, A4, Original Copy B5, A5 and Folio. The procedure for using two-sided/duplex copying is explained below. Press the Function Menu key.
  • Page 98 Basic Operation If you select [2-sided>>1-sided], press [Detail] (the Orig. Binding: Right Select key) and you can select the binding 1 *o Left/Right ********************* edge of the original and the original setting orientation. p Top After pressing the OK key, select the binding edge Orig.Orientation: a b of the original and finished copies, and the original 1 *c Top Edge Top...
  • Page 99: Collate Copying

    Basic Operation If there is no next original, press [End Scan] (the Set original Right Select key). Copying begins. and press Start key. Job No.: 9999 Page(s): [ Cancel ] [End Scan] Collate Copying The machine can collate at the same time as it copies. You can use the Collate copy function for tasks such as those shown below.
  • Page 100: Printing - Printing From Applications

    Basic Operation Printing - Printing from Applications Follow the steps below to print documents from applications. NOTE: To print the document from applications, install the printer driver on your computer from the supplied CD-ROM (Product Library). Create a document using an application. Click File and select Print in the application.
  • Page 101 Basic Operation Select the Basic tab and click Page Size button to select the paper size. To print on the special paper such as thick paper or transparency, click the Media Type menu and select the media type. Click Source and select the paper source. NOTE: If you choose Auto Select, papers are supplied automatically from the paper source loaded...
  • Page 102: Sending

    Basic Operation Sending This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network.
  • Page 103: Send As E-mail

    Basic Operation Send as E-mail Sends a scanned original image as an E-mail attachment. NOTE: • You must have a network environment in which this machine can connect to a mail server. It is recommended that the machine be used in an environment in which it can connect to the mail server at any time over a LAN.
  • Page 104 Basic Operation If there are additional destinations, press the Add Destination key. Repeat steps 2 to 5 to enter additional destinations. Up to 100 destinations can be specified. Press the Confirm Destination key to confirm the registered destinations. Press the key to select a destination and Dest.
  • Page 105 Refer to Help of your operating system for details on how to share a folder. • Be sure that SMB Protocol or FTP in the COMMAND CENTER is On. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. •...
  • Page 106 Basic Operation Enter the path name. Consider, that the share name Path: but not the foldername on the destination pc has SD3\report* to be typed in. [ Text Press the OK key. Login User Name appears. Enter the login user name. You have to enter the Login User Name: account name of the destination pc.
  • Page 107 Basic Operation For send to folder (SMB) Max. Item Data to be entered characters Host Name Host name or IP address of the PC to Up to 64 (SMB)* receive the data. characters Path Path to the receiving folder such as Up to 128 follows.
  • Page 108 Basic Operation If the connection is successful, Connected. is displayed on the screen. Press [OK] (the Right Select key). Completed. is displayed and the screen returns to the basic screen. If the connection failed, Cannot connect. is displayed. Press [OK] (the Right Select key). The screen shown in step 3 reappears.
  • Page 109: Confirm Destination Screen

    Basic Operation Confirm Destination Screen If the screen for confirming the destination before transmission (page 8-64) is set to [On], Check through the all destination and press [Next]. appears when the Start key is pressed. Use the procedure below to operate the Confirm Destination screen. Press the key to check all destinations.
  • Page 110: Specifying Destination

    Basic Operation Specifying Destination When specifying destination, choose from the Address Book or use the One-touch keys. Choosing from the Address Book Select a destination registered in the Address Book. In the basic screen for sending, press the Address Select Addr Book: a b Book key.
  • Page 111 Basic Operation Search in Address Book In Address Book, press [Menu] (the Right Select Menu: key). Menu appears. Select ********************* Detail Search(Name) Press the key to select [Search(Name)] Address Book: and then press the OK key. A search screen Design ********************* appears.
  • Page 112 Basic Operation Enter the characters you want to search. Search(Name): If you press [Menu] (the Right Select key) and then the OK key, Search by appears where you can specify the search key and match condition. Select the desired item for each and then press the OK Menu Text key.
  • Page 113: Canceling Jobs

    Basic Operation Canceling Jobs Follow the steps below to cancel any print or send job being executed. Canceling Jobs You can also cancel jobs by pressing the Stop key. During a printing or sending job, press the Stop Job Cancel List: key.
  • Page 114: Checking Remaining Toner And Paper

    Basic Operation Checking Remaining Toner and Paper You can check the remaining amount of toner and that of paper in each feeder cassette. Checking Remaining Toner Press the Status/Job Cancel key. The Status Status: menu appears. Print Job Status ********************* Send Job Status Store Job Status [ Pause ]...
  • Page 115: Program (copying And Sending)

    Basic Operation Program (Copying and Sending) Settings of various functions frequently used for copying and sending can be collectively registered as a program. Then, you can change the current settings of various functions to the registered settings by just pressing one of the Program 1 to 4 keys. Registering Settings After making settings, press and hold the one of the Registered.
  • Page 116 Basic Operation 3-34 OPERATION GUIDE...
  • Page 117 4 Copying Functions This chapter explains the functions available for copying. • Original Size..................4-2 • Paper Selection..................4-4 • Original Orientation ................4-8 • EcoPrint ..................... 4-10 • Combine Mode................... 4-11 • Continuous Scan................4-15 • Job Finish Notice ................4-16 •...
  • Page 118: Copying Functions

    Copying Functions Original Size Specify the size of originals being scanned. Be sure to select the original size before starting the copying process. The following options are available. Item How to Select Sizes Standard Select from Letter, Legal, Statement, Executive, Sizes standard sizes.
  • Page 119 Copying Functions If you select [Others], select one of the other Others: options and then press the OK key. 1 *ISO B5q ********************* Envelope #10 Envelope #9 Completed. is displayed and the screen returns to the basic screen for copying. Press the Start key to start copying.
  • Page 120: Paper Selection

    Copying Functions Paper Selection Select the paper source that contains the required paper size. NOTE: Specify in advance the size and type of the paper loaded in the cassette (refer to Original/Paper Settings on page 8-8). Selecting the Cassette Use the procedure below to select the paper supply cassette. Press the Copy key.
  • Page 121 Copying Functions Selecting the Multi Purpose Tray Change the paper size and media type. The available paper sizes and media types are shown in the table below. How to Category Item Sizes Select Paper Standard Select from Letter, Legal, Statement, Size Sizes the standard...
  • Page 122 Copying Functions Press the Function Menu key. Function Menu Function Menu: appears. Paper Selection g ********************* Collate Duplex [ Exit Press the key to select [Paper Selection]. Press the OK key. Paper Selection appears. Paper Selection: a b Auto ********************* A A4a Plain B A5a...
  • Page 123 Copying Functions If Add paper in MP tray. is displayed during the copying process, add paper in the multi purpose tray, and then press the OK key. Copying then resumes. OPERATION GUIDE...
  • Page 124: Original Orientation

    Copying Functions Original Orientation Select the original orientation to use the following functions. • Duplex • Combine mode When placing originals on the platen [Top Edge Top] [Top Edge Left] When placing originals on the optional document processor [Top Edge Left] [Top Edge Top] NOTE: To change the default setting for the original orientation, refer to Orig.Orientation on page 8-30.
  • Page 125 Copying Functions Use the procedure below to select the orientation when placing the originals on the platen. Press the Copy key. Place the originals on the platen. Press the Function Menu key. Function Menu Function Menu: appears. Paper Selection g ********************* Collate Duplex...
  • Page 126: Ecoprint

    Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion where high quality print is unnecessary. The procedure for making copies using EcoPrint is explained below. Press the Copy key. Place the originals on the platen.
  • Page 127: Combine Mode

    Copying Functions Combine Mode This mode allows you to copy 2 or 4 originals combined onto a single page. 2-in-1 mode or 4-in-1 mode. The page boundary of each original can be indicated. NOTE: Combine mode is available for the copy paper sizes of Folio, A4, B5, Legal, Oficio II, Letter, Statement and 16K.
  • Page 128 Copying Functions 4-in-1 Mode For copying four originals onto a single sheet. This mode can be used with Duplex mode to copy eight originals onto one sheet. The following 4-in-1 options and output orientations are available. Original Copy Orientation of Original Platen Document processor NOTE:...
  • Page 129 Copying Functions Types of Page Boundary Lines The following types of the boundary lines are available. None Solid Dotted Positioning Mark The procedure for using Combine mode copying is explained below. Press the Copy key. Place the originals on the platen. Press the Function Menu key.
  • Page 130 Copying Functions Press the key to select the desired border Border Line: line type and then press the OK key. None ********************* l Solid Line m Dotted Line Press the key to select the orientation of Orig.Orientation: a b the original and then press the OK key. c Top Edge Top Completed.
  • Page 131: Continuous Scan

    Copying Functions Continuous Scan When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied as one job. With this function, originals are scanned until you press [End Scan] (the Right Select key).
  • Page 132: Job Finish Notice

    Copying Functions Job Finish Notice Sends a notice by E-mail when a copy job is complete. User can be notified of the completion of a copy job while working at a remote desk, saving the time spent waiting beside the machine for copying to finish. NOTE: PC should be configured in advance so that E-mail can be used.
  • Page 133 Copying Functions Press the OK key. JobFinish Notice appears. JobFinish Notice: a b 1 *Off ********************* Press the key to select [On] and then press the OK key. Press the key to select [Address Book] or Destination: [Address Entry], and then press the OK key. 1 *Address Book ********************* Address Entry...
  • Page 134: File Name Entry

    Copying Functions File Name Entry Names a copy job. Add other information such as date and time or job number as necessary. You can check a job history or job status using the job name, date and time, or job number specified here. Use the procedure below to assign a name to your copy job.
  • Page 135: Print Override

    Copying Functions Print Override This function allows you to suspend the current print job when you need to make copies immediately. When the interrupt copy job is completed, the machine resumes the suspended print job. NOTE: If the machine is left for 60 seconds in the interruption copy mode, the interrupt copy job is automatically canceled and the print job resumed.
  • Page 136 Copying Functions 4-20 OPERATION GUIDE...
  • Page 137 5 Sending Functions This chapter explains the functions available for sending originals. • Original Size..............5-2 • Sending Size..............5-4 • Zoom................5-6 • Duplex Sending.............5-7 • Original Orientation ............5-8 • File Format..............5-10 • Original Image.............5-12 • Adjusting Density ............5-13 • Scan Resolution............5-14 •...
  • Page 138: Sending Functions

    Sending Functions Original Size Select the size of originals that will serve as the basis for scanning. Be sure to select the original size before starting the sending process. Choose the original size from the following groups of original size. Item Detail Size...
  • Page 139 Sending Functions If you select [Others], select one of the other Others: options and then press the OK key. 1 *ISO B5q ********************* Completed. is displayed and the screen returns to Envelope #10 the basic screen for sending. Envelope #9 Specify the destination, and press the Start key to start sending.
  • Page 140: Sending Size

    Sending Functions Sending Size Select the sending size (the size of image to be sent). The table below lists the sizes. Item Detail Size Standard Select from Same Same as OrigSize, Legal, Letter, Sizes as Original Size or Statement, Executive, Offcio II, A4, Standard Size.
  • Page 141 Sending Functions Press the key to select [Sending Size]. Press the OK key. Sending Size appears. Sending Size: 1 *Same as OrigSize ********************* Letter Legal Press the key to select the desired sending size. If you select [Others], select one of the other Others: options.
  • Page 142: Zoom

    Sending Functions Zoom Scans the original by automatically zooming it depending on the sending size. The table below lists the available options. Item Detail 100% No Zoom (to be scanned at actual size) Auto Zoomed automatically according to the specified sending size.
  • Page 143: Duplex Sending

    Sending Functions Duplex Sending Select the type and binding of original depending on the original. The table below lists the binding directions for each original type. Original Type Binding Binding 1-sided Sheet Original 1-sided — — 2-sided Sheet Original 2-sided* Binding Left/Right, Top Edge Top, Binding Top...
  • Page 144: Original Orientation

    Sending Functions Original Orientation To send the document in the orientation that can be read properly, specify the upper orientation of original. To use the functions below, select the orientation in which the original is set on the platen. • 1-sided / 2-sided Selection When placing the original on the platen [Top Edge Top]...
  • Page 145 Sending Functions Press the OK key. Orig.Orientation appears. Orig.Orientation: a b c Top Edge Top 2 *d Top Edge Left ********************* Press the key to select [Top Edge Top] or [Top Edge Left]. Press the OK key. Completed. is displayed and the screen returns to the basic screen for sending.
  • Page 146: File Format

    Sending Functions File Format Select the file format of the image to send. The table below lists the file formats and their details. Adjustable range of image File Format Color mode quality 1 Low Quality (High Comp.) to Full Color, Grayscale, Black 5 High Quality (Low Comp.) and White TIFF...
  • Page 147 Sending Functions Press the OK key. Completed. is displayed and the screen returns to the basic screen for sending. Specify the destination, and press the Start key to start sending. OPERATION GUIDE 5-11...
  • Page 148: Original Image

    Sending Functions Original Image Select image quality suitable to the type of original. The table below shows the quality options. Item Detail Text+Photo Text and photos together. Photo For photos taken with a camera. Text Only text, no photos. Use the procedure below to select the quality when sending scanned originals. Press the Send key.
  • Page 149: Adjusting Density

    Sending Functions Adjusting Density Use the procedure below to adjust the density when scanning the originals. The table below shows the available settings. Item Detail Manual Adjust density using 7 levels. Auto Optimum density is selected according to the density of the original. The procedure for adjusting the density is explained below.
  • Page 150: Scan Resolution

    Sending Functions Scan Resolution Select the fineness of scanning resolution. The finer the scanning becomes (the larger the number becomes), the better the image quality becomes. However, better resolution also results in larger file size (file capacity) and longer scanning and sending times. The selectable resolution is 200x100dpi Normal, 200x200dpi Fine, 200x400dpi Super Fine, 300x300dpi, 400x400dpi Ultra Fine, or 600x600dpi.
  • Page 151: Color / Grayscale / Black And White Selection

    Sending Functions Color / Grayscale / Black and White Selection This feature allows you to select the select the color mode used for scanning when sending images. You can select from Full Color, Grayscale or Black & White. Use the procedure below to select the color mode when sending scanned images. Press the Send key.
  • Page 152: Continuous Scan

    Sending Functions Continuous Scan When the multi-page originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then sent as one job. With this function, originals can be scanned one after another until you press [End Scan] (the Right Select key).
  • Page 153: File Name Entry

    Sending Functions File Name Entry This setting allows you to assign a document name to scanned images. You can specify a default for the document name. Use the procedure below to assign names to scanned documents that you are sending. Press the Send key.
  • Page 154: Subject And Body Entry

    Sending Functions Subject and Body Entry When sending E-mail, enter the subject and body of the E-mail. Use the procedure below to enter the subject and body for an E-mail message and then send the E-mail. NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. Press the Send key.
  • Page 155: Wsd Scan

    Sending Functions WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE: For information on operating the computer, refer to the operating system help for your computer. To use WSD Scan, WSD Scan Setup (page 8-132) must be set to [On] in the network settings. Procedure using computer Install the WIA driver on your computer in the custom mode from the supplied CD-ROM (Product...
  • Page 156 Sending Functions Press the OK key. WSD Scan appears. WSD Scan: From Computer From Oper. Panel ********************* [ Exit Press the key to select [From Oper. Panel]. Select the destination computer from the computer Select Computer: a b list. P Computer01 ********************* Press [Detail] (the Right Select key) to see the P Computer02...
  • Page 157: Job Finish Notice

    Sending Functions Job Finish Notice This feature sends an e-mail providing notification that transmission has been completed. Use the procedure below to specify the Job Finish Notice settings. Press the Send key. Place the originals on the platen. Press the Function Menu key. Function Menu Function Menu: appears.
  • Page 158 Sending Functions Press the OK key. Completed. is displayed and the screen returns to the basic screen for sending. Specify the destination, and press the Start key to start sending. When the sending is completed, the finish notice is sent to the specified E-mail address. 5-22 OPERATION GUIDE...
  • Page 159: Ftp Encrypted Tx

    Click Advanced -> Secure Protocols in the COMMAND CENTER. Be sure that SSL of Secure Protocol Settings is On and more than two effective encryptions are selected in Clientside Settings. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. OPERATION GUIDE 5-23...
  • Page 160: Sanning Image Using Application

    Sanning Image using Application Be sure that you connect your PC with the machine using the USB cable and installthe Kyocera TWAIN or WIA Driver. The scan can be carried out from any TWAIN or WIA compatible application program. For details of installation for TWAIN or WIA driver, refer to Setup Guide.
  • Page 161: Document Box

    6 Document Box This chapter explains the typical procedure for utilizing Document Box. • Printing Documents Stored in USB Memory ....6-2 • Saving Documents to USB Memory (Scan to USB) ..6-4 • Removing USB Memory ..........6-6 OPERATION GUIDE...
  • Page 162: Printing Documents Stored In Usb Memory

    Document Box Printing Documents Stored in USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. Limitations • The following file types can be printed: •...
  • Page 163 Document Box Select a folder and press the OK key to view the files in the folder. Documents in the top 3 folder levels including the root directory can be viewed. Press [Select] (the Right Select key). The selected USB Memory: file name is indicated by a checkmark next to it.
  • Page 164: Storing Documents

    Document Box Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG or XPS format. NOTE: The maximum number of the storable files is 100. Storing Documents The procedure for storing documents in removable USB memory is explained below.
  • Page 165 Document Box IMPORTANT: When removing the USB memory, ensure that you use the correct removal procedure, as described in Removing USB Memory on page 6-6. OPERATION GUIDE...
  • Page 166: Removing Usb Memory

    Document Box Removing USB Memory Remove the USB memory. IMPORTANT: Be sure to follow the proper procedure to avoid damaging the data or USB memory. Press the Document Box key. The Document Box Document Box: menu appears. USB Memory ********************* Press the key to select [USB Memory].
  • Page 167 7 Status / Job Cancel This chapter explains how to check the status and history of jobs and cancel the jobs being processed or waiting to be printed. This chapter also explains how to check the remaining amount of toner and paper and the status of devices, and how to cancel the fax communication.
  • Page 168: Status / Job Cancel

    Status / Job Cancel Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the Message Display in four different screens - Print Job, Send Job, Store Job and Scheduled Job.
  • Page 169 Status / Job Cancel Press the OK key to check detailed information of 0009 Detail: the selected job. Status: Processing NOTE: You can also check the job information by pressing [Menu] (the Right Select key) and selecting [Detail] in the menu that appears. Press the key to switch the display to other information items.
  • Page 170 Status / Job Cancel Item / Key Detail Status Status of job Printing Print Waiting no icon: Pausing print job or error Preferential print job is running Suspended because preferential print job is running Send Job Status screen Press the Status/Job Cancel key. The Status Status: menu appears.
  • Page 171 Status / Job Cancel When complete job name not displayed in detailed information Press [Detail] (the Right Select key) in Job Name to see the complete job name. Press the OK key to return to the original screen. When complete destination name not displayed in detailed information When there is only one destination, press [Detail] (the Right Select key) in Destination to see the complete destination name.
  • Page 172 Status / Job Cancel Store Job Status screen Press the Status/Job Cancel key. The Status Status: menu appears. Print Job Status ********************* Send Job Status Store Job Status [ Pause Press the key to select [Store Job Status]. Press the OK key. Store Job Status appears. Press Store Job Status: a b key to check the store queue.
  • Page 173 Status / Job Cancel When complete job name not displayed in detailed information Press [Detail] (the Right Select key) in Job Name to see the complete job name. Press the OK key to return to the original screen. When complete destination information not displayed in detailed information Press [Detail] (the Right Select key) in Sender Info.
  • Page 174: Checking Job History

    Status / Job Cancel Checking Job History Check the history of completed jobs. NOTE: Job history is also available by COMMAND CENTER or KM-NET VIEWER from the computer. Available Job History Screens The job histories are displayed separately in three screens - Print Job, Send Job, Store Job and Scheduled Job. The following job histories are available.
  • Page 175 Status / Job Cancel A job result icon is displayed on the extreme right of each job. u : Job completed normally v : Job error t : Job aborted NOTE: For details of other items, refer to Print Job Status Screen on page 7-2.
  • Page 176 Status / Job Cancel Displaying Send Job Log Press the Status/Job Cancel key. The Status Status: menu appears. Print Job Status ********************* Send Job Status Store Job Status [ Pause Press the key to select [Send Job Log]. Press the OK key. Send Job Log appears. Press Send Job Log: key to check the send log.
  • Page 177 Status / Job Cancel When complete job name not displayed in detailed information Press [Detail] (the Right Select key) in Job Name to see the complete job name. Press the OK key to return to the original screen. When complete destination name not displayed in detailed information When there is only one destination, press [Detail] (the Right Select key) in Destination to see the complete destination name.
  • Page 178 Status / Job Cancel Press the OK key or [Detail] (the Right Select key) 0009 Detail: to check the detailed information of the selected Result: job. Error 10200 Press the key to switch the display to other information items. The items displayed are as follows: Result Accepted Time...
  • Page 179: Sending The Job Log History

    Status / Job Cancel Sending the Job Log History You can send the job log history by e-mail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached. Displaying Job Log History Menu Press the System Menu/Counter key on the main Sys.
  • Page 180 Status / Job Cancel Press the key to select [Job Log History]. Report: Admin Rpt Set. Result Rpt Set. ********************* Job Log History [ Exit Press the OK key. The Job Log History menu Job Log History: appears. Auto Sending ********************* Send History Destination...
  • Page 181: Registering Destination

    Status / Job Cancel Press the OK key. Dest. Confirm. appears. Dest. Confirm.: p Morgan@kyoceramita *********************N NOTE: Press the OK key to edit/delete the current destination.Refer to Character Entry Method on Appendix-5 for details on entering characters. [ Exit Press [Exit] (the Right Select key). The basic screen reappears.
  • Page 182 Status / Job Cancel NOTE: If the address of the selected destination has Register: been changed after you selected the destination from Address Book ********************* the address book, [*] is displayed before [Address Entry]. Refer to Confirming Current Destination on 2 *Address Entry page 7-14 and reconfirm the destination address.
  • Page 183 Status / Job Cancel Press the key to select [Off] or [On]. If you select [On] and press the OK key, Jobs Jobs: appears. Use the numeric keys to enter the number of jobs to be sent at a time. (1 - 16) ******16*jobs Press the OK key.
  • Page 184 Status / Job Cancel In the Job Log History menu, press the Job Log History: to select [Subject]. Send History Destination ********************* Subject [ Exit Press the OK key. Subject appears. Subject: %printer* NOTE: Refer to Character Entry Method on Appendix- 5 for details on entering characters.
  • Page 185: Pause And Resumption Of Jobs

    Status / Job Cancel Pause and Resumption of Jobs Pause /resume all printing jobs in printing/waiting. The procedure for pausing and resuming jobs is explained below. Press the Status/Job Cancel key. The Status Status: menu appears. Print Job Status ********************* Send Job Status Store Job Status [ Pause...
  • Page 186: Device/communication

    Status / Job Cancel Device/Communication Configure the devices/lines installed or connected to this machine or check their status. You can also control devices depending on their status. Check of Device Status Press the Status/Job Cancel key. The Status Status: menu appears. Store Job Log Scanner *********************...
  • Page 187 Status / Job Cancel The information (sending, waiting, etc.) is displayed. If you press [Log] (the Right Select key), the Log Log: menu appears. From this screen, you can check or ********************* Outgoing FAX Log print the transmission/reception history. Incoming FAX Log Outgoing FAX Rpt NOTE: If you are using a user management function,...
  • Page 188 Status / Job Cancel 7-22 OPERATION GUIDE...
  • Page 189: Default Setting (system Menu)

    8 Default Setting (System Menu) This chapter explains how to configure various settings of the machine using the menus on the operation panel. • Common Settings ............8-2 • Copy Settings..............8-56 • Sending Settings............8-62 • Document Box Settings ..........8-66 • Printer Settings ............8-69 •...
  • Page 190: Common Settings

    Default Setting (System Menu) Common Settings Common settings include; • How to display the Sys. Menu/Count. menu …8-2 • Switching the Language for Display [Language] …8-2 • Default Screen …8-5 • Sound …8-6 • Display Bright. …8-7 • Original/Paper Settings …8-8 •...
  • Page 191 Default Setting (System Menu) In the Sys. Menu/Count. menu, press the Sys. Menu/Count.: a b key to select [Common Settings]. User/Job Account User Property Common Settings ********************* [ Exit Press the OK key. The Common Settings menu Common Settings: a b appears.
  • Page 192 Default Setting (System Menu) Optional language Message display Korean Simplified Chinese Traditional Chinese If you are using one of the optional languages, it is displayed in place of Portugues. Press the key to select a language. Press the OK key. Completed. is displayed and the screen returns to the Common Settings menu.
  • Page 193 Default Setting (System Menu) Default Screen Select the screen appearing right after start-up (default screen). The options are as follows. The table below lists the available screens. Item Description Status The Status/Job Cancel screen (the screen shown when the Status/Job Cancel key is pressed) appears.
  • Page 194: Common Settings

    Default Setting (System Menu) Sound Set options for buzzer sound during the machine operations. The table below lists the buzzer types and their settings and details. The asterisk in the table is a default setting. Item Value Description Off, On * Emit a sound when the Confirmation control panel are pressed.
  • Page 195: Display Bright

    Default Setting (System Menu) Press the OK key. Key Confirmation appears. Key Confirmation: a b 1 *Off ********************* Press the key to select [On] or [Off]. Press the OK key. Completed. is displayed and the screen returns to the Buzzer menu. Display Bright.
  • Page 196 Default Setting (System Menu) Original/Paper Settings Register additional types and sizes of originals and paper. Custom Original Size Setup Set up frequently-used custom original size. The dimensions available are as follows. The table below lists the sizes that can be registered. Input units Dimensions Inch models...
  • Page 197 Default Setting (System Menu) Press the OK key. Size Entry(X) appears. Size Entry(X): (1.97 - 14.02) J **11.23*" Use the numeric keys to enter the paper width (X). Press the OK key. Completed. is displayed and the screen returns to the Orig./Paper Set. menu. OPERATION GUIDE...
  • Page 198 Default Setting (System Menu) Default Original Size Setup In the screen for setting the paper size for the paper feed cassette or multi purpose tray, select the paper size to be used as the default value. Use the procedure below to select the paper size to be used as the default value. In the Sys.
  • Page 199 Default Setting (System Menu) Adding a Custom Size and Media Type for Paper to Print Set up a frequently-used custom paper size. The custom size options are displayed on the screen to select paper. The table below lists the sizes that can be registered. Input units Dimensions Inch models...
  • Page 200 Default Setting (System Menu) Press the key to select [Orig./Paper Set.]. Press the OK key. The Orig./Paper Set. menu Orig./Paper Set.: a b appears. Custom Orig.Size ********************* Def. Orig. Size Custom PaperSize [ Exit Press the key to select [Custom PaperSize].
  • Page 201 Default Setting (System Menu) Paper Size and Media Type Setup for Cassettes Select paper size and media type for Cassette 1 and optional paper feeders (Cassette 2 and 3). The available paper sizes and media types are shown in the table below. Item Description Paper Size...
  • Page 202 Default Setting (System Menu) Follow the steps below when you select the main unit cassette ([Cassette 1]). Operate in a similar fashion when you select an optional cassette ([Cassette 2 or 3]) The Cassette 1 Set. menu appears. Cassette 1 Set.: Cassette 1 Size ********************* Cassette 1 Type...
  • Page 203 Default Setting (System Menu) Paper Size and Media Type Setup for Multi Purpose Tray Select size and media type for multi purpose tray. Set up frequently-used size and media type before use. The available paper sizes and media types are shown in the table below. Item Description Paper...
  • Page 204 Default Setting (System Menu) Press the OK key. The Common Settings menu Common Settings: a b appears. Language ********************* Default Screen Sound [ Exit Press the key to select [Orig./Paper Set.]. Press the OK key. The Orig./Paper Set. menu Orig./Paper Set.: a b appears.
  • Page 205 Default Setting (System Menu) If you select [Size Entry], you can register a custom Size Entry(Y): size. In the screen that appears, set the vertical size (Y) and horizontal size (X) of the paper using (5.83 - 14.02) the numeric keys. x ***11.49*"...
  • Page 206 Default Setting (System Menu) Extra Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3 Heavy Cardstock × × × × Color × × × × Prepunched × × × × Letterhead × × × ×...
  • Page 207 Default Setting (System Menu) Press the OK key. The Orig./Paper Set. menu Orig./Paper Set.: a b appears. Custom Orig.Size ********************* Def. Orig. Size Custom PaperSize [ Exit Press the key to select [Media Type Set.]. Press the OK key. Media Type Set. menu appears. Media type Set.: Plain *********************...
  • Page 208 Default Setting (System Menu) Press the OK key. The Print Density menu Print Density: appears. Medium Dark 3 *Normal ********************* Medium Light Press the key to select the print density. Press the OK key. Completed. is displayed and the Plain: screen returns to the menu for the selected paper Paper Weight type.
  • Page 209 Default Setting (System Menu) Press the OK key. Name Entry is displayed. Name Entry: Enter the name of the custom paper type. Osaka SD Kyocer*S NOTE: Refer to Character Entry Method on Appendix- [ Text 5 for details on entering characters. Press the OK key.
  • Page 210 Default Setting (System Menu) Default Paper Source Select the default paper source from Cassette 1-3 and Multi Purpose Tray. NOTE: [Cassette 2] and [Cassette 3] are displayed when the optional side feeder installed. Use the procedure below to select the default paper source. In the Sys.
  • Page 211 Default Setting (System Menu) Media for Auto Selection When [Auto] is selected in Paper Selection, the paper source that is automatically selected can be limited by media types.If Plain is selected, the paper source with plain paper loaded in the specific size is selected. Select [All Media Types] for the paper source with any kind of paper loaded in the specific size.
  • Page 212 Default Setting (System Menu) Special Paper Action When printing on Prepunched, Preprint, and Letterhead, punch-holes might not be aligned or the print direction might be upside-down depending on how originals are set and the combination of copying functions. In such a case, select [Adj.
  • Page 213 Default Setting (System Menu) Use the procedure below to specify the actions performed for special paper types. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.: a b key to select [Common Settings]. User/Job Account User Property Common Settings ********************* [ Exit Press the OK key.
  • Page 214: Preset Limit

    Default Setting (System Menu) Preset Limit Restrict the number of copies that can be made at one time. Options are 1-999 copies. Use the procedure below to set the limit on the number of copies. In the Sys. Menu/Count. menu, press the Sys.
  • Page 215 Default Setting (System Menu) Switching Unit of Measurement Select inch or metric for the unit for paper dimensions. Use the procedure below to change the input units. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.: a b key to select [Common Settings]. User/Job Account User Property *********************...
  • Page 216: Error Handling

    Default Setting (System Menu) Error Handling Select whether to cancel or continue the job when error has occurred. The possible errors and what to do for the errors are as follows. Duplexing Error Select what to do when duplex printing is not possible for the selected paper size and media type. Item Description 1-sided...
  • Page 217 Default Setting (System Menu) Press the OK key. The Error Handling menu Error Handling: appears. DuplexPaperError ********************* PaperMismatchErr [ Exit Press the key to select [DuplexPagerError]. Press the OK key. DuplexPaperError appears. DuplexPaperError: a b 1 *1-sided ********************* Display Error Press the key to select the method to handle if duplex is disabled.
  • Page 218: Function Defaults

    Default Setting (System Menu) Function Defaults Defaults are the values automatically set after the warm-up is completed or the Reset key is pressed. Set the defaults for available settings such as copying and sending. Setting the frequently-used values as defaults makes subsequent jobs easier. Orig.Orientation Set the original orientation defaults.
  • Page 219 Default Setting (System Menu) Press the OK key. Orig.Orientation appears. Orig.Orientation: a b c Top Edge Top 2 *d Top Edge Left ********************* Press the key to select [c Top Edge Top] or [d Top Edge Left] . Press the OK key. Completed. is displayed and the screen returns to the Function Default menu.
  • Page 220 Default Setting (System Menu) Press the key to select [Continuous Scan]. Press the OK key. Continuous Scan appears. Continuous Scan: a b 1 *Off ********************* Press the key to select [Off] or [On]. Press the OK key. Completed. is displayed and the screen returns to the Function Default menu.
  • Page 221 Default Setting (System Menu) Press the OK key. The Function Default menu Function Default: a b appears. Color Selection ********************* Scan Resolution FAX Resolution [ Exit Press the key to select [Original Image]. Press the OK key. Original Image appears. Original Image: 1 *Text+Photo *********************...
  • Page 222 Default Setting (System Menu) Press the OK key. The Function Default menu Function Default: a b appears. Color Selection ********************* Scan Resolution FAX Resolution [ Exit Press the key to select [Scan Resolution]. Press the OK key. Scan Resolution appears. Scan Resolution: a b 1 *200x100dpi Norm.
  • Page 223 Default Setting (System Menu) Press the OK key. The Common Settings menu Common Settings: a b appears. Language ********************* Default Screen Sound [ Exit Press the key to select [Function Default]. Press the OK key. The Function Default menu Function Default: a b appears.
  • Page 224 Default Setting (System Menu) File Format Select the default file type to send the scanned originals. The available default settings are shown below. File Format Description Send files in PDF format. TIFF Send files in TIFF format. Send files in XPS format. JPEG Send files in JPEG format.
  • Page 225 Default Setting (System Menu) Press the OK key. File Format appears. File Format: 1 *PDF ********************* TIFF Press the key to select [PDF], [TIFF], [XPS] or [JPEG]. Press the OK key. Completed. is displayed and the screen returns to the Function Default menu. Density Set the default density.
  • Page 226 Default Setting (System Menu) Press the OK key. Density appears. Density: Auto ********************* 2 *Manual Press the key to select [Auto] or [Manual]. Press the OK key. Completed. is displayed and the screen returns to the Function Default menu. Zoom Select the enlarged/reduced default when paper size/sending size changed after the originals set.
  • Page 227 Default Setting (System Menu) Press the OK key. Zoom appears. Zoom: 1 *100% ********************* Auto Press the key to select [100%] or [Auto]. Press the OK key. Completed. is displayed and the screen returns to the Function Default menu. File Name Entry Set an automatically entered name (default) for jobs.
  • Page 228 Default Setting (System Menu) Press the key to select [Function Default]. Press the OK key. The Function Default menu Function Default: a b appears. Color Selection ********************* Scan Resolution FAX Resolution [ Exit Press the key to select [File Name Entry]. Press the OK key.
  • Page 229 Default Setting (System Menu) Press the OK key. The Common Settings menu Common Settings: a b appears. Language ********************* Default Screen Sound [ Exit Press the key to select [Function Default]. Press the OK key. The Function Default menu Function Default: a b appears.
  • Page 230 Default Setting (System Menu) Collate Set the defaults for Collate. The table below shows the available settings. Item Description Collate Collate not performed. Collate performed. NOTE: Refer to page 3-17 for Collate/Offset. Use the procedure below to set the default Collate/Offset settings. In the Sys.
  • Page 231 Default Setting (System Menu) Press the OK key. Completed. is displayed and the screen returns to the Function Default menu. EcoPrint Select the EcoPrint default. The table below shows the available settings. Item Description No EcoPrint performed. EcoPrint performed. NOTE: Refer to page 4-10 for EcoPrint.
  • Page 232 Default Setting (System Menu) Press the OK key. EcoPrint appears. EcoPrint: 1 *Off ********************* Press the key to select [Off] or [On]. Press the OK key. Completed. is displayed and the screen returns to the Function Default menu. 2 in 1 Layout Select the default value for layout when [2 in 1] is selected for Combine.
  • Page 233 Default Setting (System Menu) Press the OK key. The Detail Setting menu Detail Setting: appears. 2 in 1 layout ********************* 4 in 1 Layout Border Line [ Exit Press the key to select [2 in 1 Layout]. Press the OK key. 2 in 1 Layout appears. 2 in 1 Layout 1 *g L to R f...
  • Page 234 Default Setting (System Menu) Press the OK key. The Common Settings menu Common Settings: a b appears. Language ********************* Default Screen Sound [ Exit Press the key to select [Function Default]. Press the OK key. The Function Default menu Function Default: a b appears.
  • Page 235 Default Setting (System Menu) Border Line Select the default value for border line when [2 in 1] is selected for Combine. Items available for the default value are as follows: Item Description None No border line. l Solid Line Draws solid border lines. m Dotted Line Draws dotted border lines.
  • Page 236 Default Setting (System Menu) Press the OK key. Border Line appears. Border Line: None ********************* Solid Line Dotted Line Press the key to select [ None], [l Solid Line], [m Dotted Line] or [n Positioning Mark]. Press the OK key. Completed. is displayed and the screen returns to the Detail Setting menu.
  • Page 237 Default Setting (System Menu) Press the OK key. The Function Default menu Function Default: a b appears. Color Selection ********************* Scan Resolution FAX Resolution [ Exit Press the key to select [Detail Setting]. Press the OK key. The Detail Setting menu Detail Setting: appears.
  • Page 238 Default Setting (System Menu) Finish Binding Select the default value for the binding edge of the finished copies when [1-sided>>2-sided] or [2-sided>>2- sided] is selected for Duplex. Items available for the default value are as follows: Item Description o Left/Right Left/right binding p Top Top binding...
  • Page 239 Default Setting (System Menu) Press the OK key. Finish Binding appears. Finish.. Binding: a b 1 *o Left/Right ********************* Press the key to select [ o Left/Right] or [p Top]. Press the OK key. Completed. is displayed and the screen returns to the Detail Setting menu. Image Quality Select the default value for image quality when File Format is selected.
  • Page 240 Default Setting (System Menu) Press the OK key. The Detail Setting menu Detail Setting: appears. 2 in 1 layout ********************* 4 in 1 Layout Border Line [ Exit Press the key to select [Image Quality]. Press the OK key. Image Quality appears. Image Quality: 1 *1 Low(High Comp) *********************...
  • Page 241 Default Setting (System Menu) Press the OK key. The Function Default menu Function Default: a b appears. Color Selection ********************* Scan Resolution FAX Resolution [ Exit Press the key to select [Detail Setting]. Press the OK key. The Detail Setting menu Detail Setting: appears.
  • Page 242 Default Setting (System Menu) Press the OK key. The Common Settings menu Common Settings: a b appears. Language ********************* Default Screen Sound [ Exit Press the key to select [Function Default]. Press the OK key. The Function Default menu Function Default: a b appears.
  • Page 243: Login Operation

    Default Setting (System Menu) Login Operation Specify the character entry method in the login screen that appears when user management is enabled. Item Description Use Numeric Key Use the numeric keys to select and enter characters. Select Character Enter characters by selecting them from the character palette that appears.
  • Page 244: Copy Settings

    Default Setting (System Menu) Copy Settings The following settings are available for copying functions. • Photo Processing …8-56 • Paper Selection …8-57 • Auto Paper Selection …8-58 • Auto % Priority …8-58 • Select Key Set …8-60 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
  • Page 245 Default Setting (System Menu) Press the key to select [Dithering(Normal)] or [Dithering(Rough)]. Press the OK key. Completed. is displayed and the screen returns to the Copy menu. Paper Selection Set the default paper selection. The table below shows the available settings. Item Description Auto...
  • Page 246: Auto Paper Selection

    Default Setting (System Menu) Auto Paper Selection If [Auto] is selected for Paper Selection, set the paper size selection method when the zoom changes. The table below shows the available settings. Item Description MostSuitableSize Select paper based on the current zoom and the size of the original.
  • Page 247 Default Setting (System Menu) The table below shows the available settings. The default setting is Off. Item Detail No zoom performed (copied in original size). Automatic zoom performed as appropriate. Use the procedure below to specify the automatic zoom priority. In the Sys.
  • Page 248 Default Setting (System Menu) Select Key Set If you register a function to the Left Select key or Right Select key, you can quickly set the function when using copy functions. You can register one of the following functions to each key. •...
  • Page 249 Default Setting (System Menu) Press the OK key. Select Key Set. appears. Select Key Set.: a b Left ********************* Right [ Exit Press the key to select [Left] or [Right]. Press the OK key. This displays the function Left: selection screen for the flexible key selected in step 5.
  • Page 250: Sending Settings

    Default Setting (System Menu) Sending Settings The sending settings allow you to specify the following sending function options. • Select Key Set …8-62 • DestinationCheck …8-64 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
  • Page 251 Default Setting (System Menu) Use the procedure below to set Select Key Set. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [Send]. Copy Printer Send ********************* [ Exit Press the OK key. The Send menu appears. Send: Select Key Set.
  • Page 252 Default Setting (System Menu) DestinationCheck Set whether or not to display the destination confirmation screen before transmission. The setting items are as follows: Item Description Dest. Confirm. Sets whether or not to display the destination confirmation screen before transmission. Check New Dest. Sets whether or not to display the destination confirmation screen for a new destination.
  • Page 253 Default Setting (System Menu) Press the key to select [Off] or [On]. Press the OK key. Completed. is displayed and the screen returns to the Send menu. OPERATION GUIDE 8-65...
  • Page 254: Document Box Settings

    Default Setting (System Menu) Document Box Settings The following settings are available for Document Box. • Select Key Set …8-66 Select Key Set If you register a function to the Left Select key or Right Select key, you can quickly set the function when printing from or saving to a document box.
  • Page 255 Default Setting (System Menu) Use the procedure below to set Select Key Set. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [Document Box]. Document Box ********************* < Edit Destination Adjust/Maint. [ Exit Press the OK key. The Document Box menu Document Box: appears.
  • Page 256 Default Setting (System Menu) IMPORTANT: If you try to set the function that is This function is registered to the other flexible key, you cannot set it and already registered. This function is already registered. is displayed. 8-68 OPERATION GUIDE...
  • Page 257: Printer Settings

    Default Setting (System Menu) Printer Settings Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. • Emulation Set …8-69 • EcoPrint …8-72 • Override A4/LTR …8-73 •...
  • Page 258 Default Setting (System Menu) Use the procedure below to select the emulation. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [Printer]. Copy Printer ********************* Send [ Exit Press the OK key. The Printer menu appears. Printer: Emulation Set.
  • Page 259 Default Setting (System Menu) When KPDL Is Selected for Emulation When you use the KPDL emulation mode, set whether or not to output KPDL error reports. The default setting is Off. Use the procedure below to make the setting. In Emulation Set, press the key to select Emulation Set.: [KPDL].
  • Page 260 Default Setting (System Menu) Press the OK key. Alt. Emulation appears. Alt. Emulation: DIABLO 630 EPSON LQ-850 5 *PCL6 ********************* Press the key to select the printer for alternative emulation. Press the OK key. KPDL Error Rpt appears. KPDL Error Rpt: 1 *Off ********************* Press the...
  • Page 261 Default Setting (System Menu) Press the OK key. EcoPrint appears. EcoPrint: 1 *Off ********************* Press the key to select [Off] or [On]. Press the OK key. Completed. is displayed and the screen returns to the Printer menu. Override A4/LTR Select whether to treat A4 size and Letter, which are similar in size, as the same size when printing. The table below shows the available settings.
  • Page 262 Default Setting (System Menu) Press the OK key. Override A4/LTR appears. Override A4/LTR: a b ********************* 2 *On Press the key to select [Off] or [On]. Press the OK key. Completed. is displayed and the screen returns to the Printer menu. Duplex Select binding orientation for duplex mode.
  • Page 263 Default Setting (System Menu) Press the OK key. Duplex appears. Duplex: 1 *Off ********************* Bind Long Edge Bind Short Edge Press the key to select [Off], [Bind Long Edge] or [Bind Short Edge]. Press the OK key. Completed. is displayed and the screen returns to the Printer menu.
  • Page 264 Default Setting (System Menu) Orientation Set the default orientation, Portrait or Landscape. Portrait Landscape Printer Printer Use the procedure below to set the default orientation for printing. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [Printer]. Copy Printer *********************...
  • Page 265: Formfeed Timeout

    Default Setting (System Menu) FormFeed Timeout Receiving print data from the computer, the machine may sometimes wait if there is no information signalling that the last page does not have any more data to be printed. When the preset timeout passes, the machine automatically prints paper.
  • Page 266: Cr Action

    Default Setting (System Menu) Item Description Ignore LF No line feed performed. Use the procedure below to specify a LF action. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [Printer]. Copy Printer ********************* Send [ Exit Press the OK key.
  • Page 267 Default Setting (System Menu) Use the procedure below to specify a CR action. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [Printer]. Copy Printer ********************* Send [ Exit Press the OK key. The Printer menu appears. Printer: Emulation Set.
  • Page 268 Default Setting (System Menu) Use the procedure below to set Paper Feed Mode. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [Printer]. Copy Printer ********************* Send [ Exit Press the OK key. The Printer menu appears. Printer: Emulation Set.
  • Page 269: Printing Reports/sending Notice

    Default Setting (System Menu) Printing Reports/Sending Notice Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. NOTE: If user login administration is enabled, you can only print by logging in with administrator privileges. Printing Reports Printable reports are as follows.
  • Page 270 Default Setting (System Menu) Font List Check the font samples installed in the machine. Use the procedure below to print a Menu Map / Status Page / Font List. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [Report]. Report ********************* Counter...
  • Page 271: Status Page

    Default Setting (System Menu) Press the OK key. A confirmation screen appears. Print. The screen shown is the one when Status Page is Are you sure? selected. z Status Page Press [Yes] (the Left Select key). The selected report is output. Accepted. is displayed and the screen returns to the Report Print menu.
  • Page 272: Network Status

    Default Setting (System Menu) Press the OK key. The Adjust/Maint. menu Adjust/Maint.: appears. Copy Denst. Adj. ********************* Send/Box Density Correct. Bk Line [ Exit Press the key to select [Service Setting]. Press the OK key. Service Setting appears. Service Setting: a b Service Status ********************* Network Status...
  • Page 273 Default Setting (System Menu) Send Result Report Automatically print a report of transmission result when a transmission is complete. The table below shows the available settings. The default setting is Error Only. Item Description No result report printed. Result report automatically printed. Transmitted images can also be attached.
  • Page 274 Default Setting (System Menu) Press the key to select [Send Result]. The Send Result: Send Result menu appears. E-mail/Folder ********************* [ Exit Press the key to select [E-mail/Folder]. E- E-mail/Folder: mail/Folder appears. 3 *Error Only ********************* Press the key to select [Off], [On] or [Error Only].
  • Page 275: Adjustment/maintenance

    Default Setting (System Menu) Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. • Copy Denst. Adj. …8-87 • Send/Box Density …8-88 • Correct. Bk Line …8-89 • New Developer...8-90 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
  • Page 276 Default Setting (System Menu) Press the OK key. This displays the density Manual: selection screen for the mode selected in step 5. The screen shown is the one when [Manual] is selected. 0 Normal ********************* Press the key to select the density from [-3 Lighter] to [+3 Darker].
  • Page 277 Default Setting (System Menu) Press the key to select the density from [-3 Lighter] to [+3 Darker]. Press the OK key. Completed. is displayed and the screen returns to the Adjust/Maint. menu. Correct. Bk Line Correct fine black lines (black streaks caused by contamination), which may appear on the copies, when the optional document processor used.
  • Page 278 Default Setting (System Menu) Press the OK key. The Adjust/Maint. menu Adjust/Maint.: appears. Copy Denst. Adj. ********************* Send/Box Density Correct. Bk Line [ Exit Press the key to select [Correct. Bk Line]. Press the OK key. Correct. Bk Line appears. Correct.
  • Page 279 Default Setting (System Menu) Press the key to select [New Developer]. Press the OK key. A confirmation screen appears. New Developer. Are you sure? Press [Yes] (the Left Select key). Completed. is displayed and the screen returns to the Adjust/ Maint.
  • Page 280: Date/timer

    Default Setting (System Menu) Date/Timer Date/Timer settings include: • Date/Time …8-92 • Date Format …8-95 • Time Zone …8-97 • Summer Time …8-99 • Auto Error Clear …8-101 • Auto Sleep …8-103 • Auto Panel Reset …8-106 • Low Power Timer …8-108 •...
  • Page 281 Default Setting (System Menu) When you are performing user management and Login User Name: have not logged in, a login screen will appear. ******************* Then, enter the user ID and password to log in. Login Password: [ Menu ] [ Login The Date Settings menu appears.
  • Page 282 Default Setting (System Menu) NOTE: If you try to change the date/time when a trial application (page 8-151) is running, the If you change Date/Time setting, trial functions will be unavailable. Are you sure? message is displayed. To change the date/time, press [Yes](the Left Select key).
  • Page 283 Default Setting (System Menu) Date Format Select the display format of year, month, and date. The year is displayed in Western notation. Use the procedure below to select the date format. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [Common Settings].
  • Page 284 Default Setting (System Menu) Press the OK key. Completed. is displayed and the screen returns to the Date Settings menu. 8-96 OPERATION GUIDE...
  • Page 285 Default Setting (System Menu) Time Zone Set the time difference in the location you are from GMT. Use the procedure below to set the time difference. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [Common Settings]. User/Job Account User Property *********************...
  • Page 286 Default Setting (System Menu) Press the OK key. Completed. is displayed and the screen returns to the Date Settings menu. NOTE: If you select a region that does not utilize summer time, the summer time setting screen will not appear. 8-98 OPERATION GUIDE...
  • Page 287: Summer Time

    Default Setting (System Menu) Summer Time Set whether or not to apply summer time to the display of the date. Use the procedure below to set Summer Time. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [Common Settings]. User/Job Account User Property *********************...
  • Page 288 Default Setting (System Menu) Press the OK key. Completed. is displayed and the screen returns to the Date Settings menu. 8-100 OPERATION GUIDE...
  • Page 289: Auto Error Clear

    Default Setting (System Menu) Auto Error Clear If an error occurs during printing, the print job stops to wait for the next step to be taken by the user. In the Auto Error Clear mode, automatically clear the error after a set amount of time elapses. The following errors are automatically cleared.
  • Page 290 Default Setting (System Menu) When you are performing user management and Login User Name: have not logged in, a login screen will appear. ******************* Then, enter the user ID and password to log in, and press [Login] (the Right Select key). Login Password: [ Menu ] [ Login...
  • Page 291: Auto Sleep

    Default Setting (System Menu) Press the OK key. The Common Settings menu Common Settings: a b appears. Language ********************* Default Screen Sound [ Exit Press the key to select [Timer Setting], and press the OK key. When you are performing user management and Login User Name: have not logged in, a login screen will appear.
  • Page 292 Default Setting (System Menu) NOTE: Time remaining before Auto Sleep can be modified as necessary. Use the procedure below to specify the auto sleep setting. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [Common Settings]. User/Job Account User Property Common Settings...
  • Page 293 Default Setting (System Menu) Sleep Timer If you select [On] for Auto Sleep, set the amount of time to wait before Auto Sleep. Options are between 1 and 240 minutes (every one minute) Use the procedure below to set the Auto Sleep time. The default setting is 15 minutes. In the Sys.
  • Page 294: Auto Panel Reset

    Default Setting (System Menu) in minutes. You cannot use the numeric keys to enter this value. Press the OK key. Completed. is displayed and the screen returns to the Timer Settings menu. Auto Panel Reset If no jobs are run for a certain period of time, automatically reset settings and return to the default setting. NOTE: Refer to page 8-30 for the default settings.
  • Page 295 Default Setting (System Menu) Press the key to select [Auto Panel Reset]. Press the OK key. Auto Panel Reset appears. Auto Panel Reset: a b 2 *On ********************* Press the key to select [Off] or [On]. Press the OK key. Completed. is displayed and the screen returns to the Timer Settings menu.
  • Page 296: Low Power Timer

    Default Setting (System Menu) The Timer Settings menu appears. Timer Setting: Err. Clear Timer ********************* Sleep Timer PanelReset Timer [ Exit Press the key to select [Panel Reset Timer]. Press the OK key. Panel Reset Timer appears. PanelReset Timer:D b (5 - 495) ******90*sec.
  • Page 297: Unusable Time

    Default Setting (System Menu) When you are performing user management and Login User Name: have not logged in, a login screen will appear. ******************* Then, enter the user ID and password to log in, and press [Login] (the Right Select key). Login Password: [ Menu ] [ Login...
  • Page 298 Default Setting (System Menu) Press the OK key. The Common Settings menu Common Settings: a b appears. Language ********************* Default Screen Sound [ Exit Press the key to select [Timer Setting], and press the OK key. When you are performing user management and Login User Name: have not logged in, a login screen will appear.
  • Page 299 Default Setting (System Menu) Press the OK key. End Time appears. End Time: Hour Min. ***07*: (Current Time 11:45) Press the key or numeric keys to set the End Time. Press the OK key. Unlock Code appears. Unlock Code: (0000 - 0000) ********99*** Press the key or numeric keys to set the...
  • Page 300: Editing Destination (address Book/adding One-touch Keys)

    Default Setting (System Menu) Editing Destination (Address Book/Adding One-Touch Keys) Save frequently used destinations to Address Book or One-touch keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (optional). Adding an Individual Destination A maximum of 2,000 individual addresses can be registered.
  • Page 301 Default Setting (System Menu) Press the key to select [Add Address]. Press the OK key. Add Address appears. Add Address: Contact ********************* Group Press the key to select [Contact]. Press the OK key. This displays the screen for Detail: editing destinations. Contact Name Sally NOTE:...
  • Page 302 Default Setting (System Menu) Entering E-mail Address Press the key to display E-mail Address. Detail: p E-mail Address: 4/7 t_maury@kyoceramita.N [ Edit Press [Edit] (the Right Select key). An entry Address Entry: screen appears. [ Text Enter the e-mail address. NOTE: Destination can be specified using the Address Book or the One-touch keys.
  • Page 303 Default Setting (System Menu) Folder (FTP) Address The table below explains the items to be entered. Item Description Max. No. of Characters Host Name* Host name or IP address of the 64 chars sending computer Path Path to the folder used to save 128 chars files E.g.
  • Page 304 Default Setting (System Menu) Press the OK key. Path appears. Path: SD3\report* [ Text Enter the path name. Press the OK key. Login User Name appears. Login User Name: A b Maury* [ Text Enter the login user name. Press the OK key. Login Password appears. Login Password: OOOOOOOOOOO* [ Text...
  • Page 305 Default Setting (System Menu) Press [Yes] (the Left Select key). This makes a Dest. Confirm.: connection with the entered destination. p Morgan@kyoceramitaN b 0667640000********* b 0667741234 [ Exit If the connection is successful, Connected. is displayed on the screen. Press [OK] (the Right Select key).
  • Page 306: Adding A Group

    Default Setting (System Menu) Adding a Group Compile two or more individuals into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 500 groups can be added in the Address Book. NOTE: If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.
  • Page 307 Default Setting (System Menu) Press the OK key. Add Address appears. Add Address: Contact 2 *Group ********************* Press the key to select [Group]. Press the OK key. This displays the screen for Detail: editing groups. Group Name: GUI Section NOTE: If the maximum number of groups has already been registered, the screen will display Registered [ Edit...
  • Page 308 Default Setting (System Menu) Entering Group Member Press the key to display Group Member. Detail: Group Member: [ Edit Press [Edit] (the Right Select key). This displays Group Member: the list of destinations registered to the group. p Sally ********************* b Morgan G Morgan [ Menu...
  • Page 309 Default Setting (System Menu) NOTE: If you select an individual destination that has already been registered to the group, the screen will display This address is already registered. and return to the screen of step 7. Deleting member from group To delete a member registered to the group, follow the procedure below.
  • Page 310: Print List

    Default Setting (System Menu) Press the key to display Address Number. Detail: Address Number: [ Edit Press [Edit] (the Right Select key). An entry Address Number: screen appears. (001 - 120) *****053* Press the key or the numeric keys to enter the address number.
  • Page 311 Default Setting (System Menu) Press the OK key. The Address Book list screen Addressbook: appears. k Design ********************* l Fiala l Maury [ Menu Press the key to select the destination you want to edit. Press [Menu] (the Right Select key). Menu Menu: appears.
  • Page 312 Default Setting (System Menu) Adding a Destination on One-touch Key This machine has 11 one-touch keys and you can register 2 destinations to each of them. The one-touch keys are arranged as shown below: No.1 No.2 No.3 No.4 No.12 No.13 No.14 No.15 No.5...
  • Page 313 Default Setting (System Menu) Editing One-touch Key Edit/delete the destinations you added to One-touch Key. Use the procedure below to edit the one-touch key. In the basic screen, press the one-touch key where Select Key No.: you want to edit the destination and hold it (2 No.
  • Page 314 Default Setting (System Menu) Press the OK key. A confirmation screen appears. Overwrite. Are you sure? z No. 1 Press [Yes] (the Left Select key). The selected destination is registered to the one-touch key, overwriting the previous one. Registered. is displayed and the screen returns to the basic screen.
  • Page 315: Restarting The System

    Default Setting (System Menu) Restarting the System Restart the printer without turning the main power switch off. Use this to deal with any unstable operation by the machine. (Same as the computer restart.) Use the procedure below to restart the system. In the Sys.
  • Page 316: Network Setup

    Default Setting (System Menu) Network Setup The following network settings are available. • LAN Interface Setup …8-128 • TCP/IP (IPv4) Setup …8-129 • TCP/IP (IPv6) Setup …8-129 • NetWare Setup …8-130 • AppleTalk Setup …8-132 • Protocol Detail …8-135 LAN Interface Setup Specify the settings for the LAN interface to be used.
  • Page 317 Default Setting (System Menu) Press the OK key. LAN Interface appears. LAN Interface: 1 *Auto ********************* 10Base-Half 10Base-Full Press the key to select the desired LAN interface. The available LAN interfaces are as follows: Auto 10Base-Half 10Base-Full 100Base-Half 100Base-Full Press the OK key. Completed. is displayed and the screen returns to the Network Setting menu.
  • Page 318 Default Setting (System Menu) The System menu appears. System: Network Setting ********************* I/F Block Set. Security Level [ Exit Press the key to select [Network Setting]. Press the OK key. The Network Setting menu Network Setting: a b appears. TCP/IP Settings ********************* NetWare AppleTalk...
  • Page 319 Default Setting (System Menu) In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [System], and press the OK key. Report Counter System ********************* [ Exit When you are performing user management and Login User Name: have not logged in, a login screen will appear. ******************* Then, enter the user ID and password to log in, and press [Login] (the Right Select key).
  • Page 320 Default Setting (System Menu) Ether-II 802.2 SNAP Press the OK key. Completed. is displayed and the screen returns to the Network Setting menu. For detailed information on restarting the system, refer to Restarting the System on page 8-127. AppleTalk Setup Select the Apple Talk network connection.
  • Page 321 Default Setting (System Menu) Press the OK key. The Network Setting menu Network Setting: a b appears. TCP/IP Settings ********************* NetWare AppleTalk [ Exit Press the key to select [WSD-SCAN]. Press the OK key. The WSD-SCAN menu appears. WSD-SCAN: 1 *Off ********************* Press the key to select [On] or [Off].
  • Page 322 Default Setting (System Menu) Press the key to select [Network Setting]. Press the OK key. The Network Setting menu Network Setting: a b appears. TCP/IP Settings ********************* NetWare AppleTalk [ Exit Press the key to select [WSD-PRINT]. Press the OK key. The WSD-PRINT menu WSD-PRINT: appears.
  • Page 323 Default Setting (System Menu) Protocol Detail Make other network related settings. Restarting the Item Description Default Setting System* NetBEUI Selects whether or not to × receive documents using NetBEUI. Select whether or not to receive documents using LPD as the network protocol.
  • Page 324 Default Setting (System Menu) Restarting the Item Description Default Setting System* Select whether or not to use IPP, and the number of the Port number: 631 port to be used. IPP over SSL Select whether or not to use IPP over SSL. SSL must be set to [On] in SSL Setting on page 8-138.
  • Page 325 Default Setting (System Menu) Press the OK key. The TCP/IP Settings menu TCP/IP Settings: a b appears. IPv4 Setting IPv6 Setting Protocol Detail ********************* [ Exit Press the key to select [Protocol Detail]. Press the OK key. The Protocol Detail menu Protocol Detail: a b appears.
  • Page 326: Network Security

    Default Setting (System Menu) Network Security The network security functions can be set up to protect printer operation and the print data. The following network security settings are available. • SSL Setting …8-138 • SNMPv3 Setting …8-143 • IPSec Setting …8-144 SSL Setting This allows you to use SSL network security for communication.
  • Page 327 Default Setting (System Menu) Press the OK key. The Network Setting menu Network Setting: a b appears. Secure Protocol ********************* Host Name LAN Interface [ Exit Press the key to select [Secure Protocol]. Press the OK key. Secure Protocol appears. Secure Protocol: a b ********************* IPP Security...
  • Page 328: Http Security

    Default Setting (System Menu) The System menu appears. System: Network Setting ********************* I/F Block Set. Security Level [ Exit Press the key to select [Network Setting]. Press the OK key. The Network Setting menu Network Setting: a b appears. Secure Protocol ********************* Host Name LAN Interface...
  • Page 329 Default Setting (System Menu) In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [System], and press the OK key. Report Counter System ********************* [ Exit When you are performing user management and Login User Name: have not logged in, a login screen will appear. ******************* Then, enter the user ID and password to log in, and press [Login] (the Right Select key).
  • Page 330 Default Setting (System Menu) Press the key to select [HTTP/HTTPS] or [HTTPS only]. Press the OK key. Completed. is displayed and the screen returns to the Secure Protocol menu. LDAP Security Specify the protocol to be used for LDAP. The default setting is Off. Use the procedure below to make the setting.
  • Page 331 Default Setting (System Menu) Press the OK key. Secure Protocol appears. Secure Protocol: a b IPP Security HTTP Security LDAP Security ********************* [ Exit Press the key to select [LDAP Security]. Press the OK key. LDAP Security appears. LDAP Security: 1 *Off ********************* LDAPv3/TLS...
  • Page 332 Default Setting (System Menu) IPSec Setting Make this setting when you use IPSec. The default setting is On and that of Rule Setting is also Off. Use the procedure below to make the setting. In the Sys. Menu/Count. menu, press the Sys.
  • Page 333 Default Setting (System Menu) If you select [On] and press the OK key, Rule Rule Setting: Setting appears. Press the key to select 1 *Off ********************* [On] or [Off]. Press the OK key. Completed. is displayed and the screen returns to the Network Setting menu. OPERATION GUIDE 8-145...
  • Page 334: Interface Block Setting

    Default Setting (System Menu) Interface Block Setting This allows you to protect this machine by blocking the interface with external devices such as USB hosts or optional interfaces. The following interface block settings are available: • USB Host (USB memory slot setting) •...
  • Page 335: Security Level

    Default Setting (System Menu) Press the OK key. USB Host appears. USB Host: 1 *Unblock ********************* Block Press the key to select [Unblock] or [Block]. Press the OK key. Completed. is displayed and the screen returns to the I/F Block Set. menu. USB Device (USB interface setting) This locks and protects the USB interface connector (B1) (USB Device).
  • Page 336 Default Setting (System Menu) Press the OK key. USB Device appears. USB Device: 1 *Unblock ********************* Block Press the key to select [Unblock] or [Block]. Press the OK key. Completed. is displayed and the screen returns to the System menu. 8-148 OPERATION GUIDE...
  • Page 337 Default Setting (System Menu) Optional interface (Optional interface card setting) This locks and protects the optional interface slots (OPT1). The default setting is Unblock. Use the procedure below to specify the optional interface setting. In the Sys. Menu/Count. menu, press the Sys.
  • Page 338: Security Level (security Level Setting)

    Default Setting (System Menu) Security Level (Security Level setting) The Security Level setting is primarily a menu option used by service personnel for maintenance work. There is no need for customers to use this menu. 8-150 OPERATION GUIDE...
  • Page 339: Optional Functions

    Default Setting (System Menu) Optional Functions You can use the optional applications installed on this machine. Op Functions Although nothing is currently displayed, when the optional functions that will be released in the future is installed, the licenses can be set using this menu. OPERATION GUIDE 8-151...
  • Page 340 Default Setting (System Menu) 8-152 OPERATION GUIDE...
  • Page 341: Maintenance

    9 Maintenance This chapter describes cleaning and toner replacement. • Cleaning................9-2 • Toner Container ............9-5 OPERATION GUIDE...
  • Page 342: Cleaning

    Maintenance Cleaning Clean the machine regularly to ensure optimum output quality. CAUTION: For safety, always unplug the power cord before cleaning the machine. Glass Platen Wipe the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.
  • Page 343 Maintenance Lift the developer unit together with the toner container out of the machine. Remove the drum unit from the machine by holding the green levers with both hands. NOTE: The drum unit is sensitive to light. Never expose the drum unit to light for more than five minutes.
  • Page 344 Maintenance On the drum unit, slide the main charger cleaner (green) back and forth 2 or 3 times to clean the charger wire, then return it to its original position (CLEANER HOME POSITION ). IMPORTANT: Remove the fixing tape on the main charger cleaner before cleaning for the first time.
  • Page 345: Toner Container

    Maintenance Toner Container When the message display displays Add toner, replace the toner. Every time you replace the toner container, be sure to clean the parts as instructed below. Dirty parts may deteriorate output quality. CAUTION: Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.
  • Page 346 Maintenance Remove the label from the toner container. Install the new toner container in the machine. Push firmly on the top of the container at the positions marked PUSH, until you hear a click. Turn the lock lever to the lock position. Close the front cover.
  • Page 347 Maintenance Prolonged Non-Use and Moving of the Machine Prolonged Non-use If you ever leave the machine unused for a long period of time, remove the power cord from the wall outlet. We recommend you consult with your dealer about the additional actions you should take to avoid possible damage that may occur when the machine is used next time.
  • Page 348 Maintenance OPERATION GUIDE...
  • Page 349: 10 Troubleshooting

    10 Troubleshooting This chapter explains how to solve problems with the machine. • Solving Malfunctions ...........10-2 • Responding to Error Messages ........10-5 • Clearing Paper Jams ..........10-11 OPERATION GUIDE 10-1...
  • Page 350: Solving Malfunctions

    Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Reference Symptom Checkpoints Corrective Actions...
  • Page 351 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Copies have a moire Is the original a printed Set the image quality to [Photo]. 5-12 pattern (dots grouped photograph? together in patterns and not aligned uniformly). Printouts are not Did you choose appropriate Select appropriate image quality.
  • Page 352 PC set application software settings are properly? set properly. While the operation Is the operation panel Check the panel lock setting in KYOCERA panel was being used, locked? COMMAND CENTER and change COMMAND the keys locked up the setting if necessary.
  • Page 353: Responding To Error Messages

    Troubleshooting Responding to Error Messages If the control panel displays any of these messages, follow the corresponding procedure. Alphanumeric Reference Error Message Checkpoints Corrective Actions Page Load paper in cassette Is the indicated cassette out Load paper. 2-29 of paper? Load paper in MP Is the paper of the selected Load the paper in the multi purpose...
  • Page 354 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Incorrect Login User – Enter correct login user name or — Name or Password. password. Job Is canceled. Job Accounting Is the acceptable printing The printing count exceeded the — restriction exceeded. count restricted by Job acceptable count restricted by Job Job is canceled.
  • Page 355 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Scanner memory – Scanning cannot be performed due — is full. to insufficient memory of scanner. Job is canceled. The job is canceled. Press the OK key. Is the acceptable scanning Press the OK key to print, send or —...
  • Page 356 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Send error. – 1105: E-mail - The SMTP protocol #### setting is turned off. Use COMMAND CENTER and turn on the SMTP protocol setting. Scan to PC (SMB) - SMB setting is turned off.
  • Page 357 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page The phone receiver is – Put down the receiver. — off the hook. Hang Up. File is not found. – The specified file is not found. The — Job is canceled. job is canceled. Press the OK key. Top tray is full of –...
  • Page 358 Troubleshooting Responding to an Error Lamp Flashes If an error lamp flashes, press [Status/Job Cancel] to check an error message. If the message is not indicated on the Message Display when [Status/Job Cancel] is pressed or the error lamp flashes for 1.5 seconds, check the following.
  • Page 359: Clearing Paper Jams

    Troubleshooting Clearing Paper Jams If a paper jam occurs, a message will be displayed about the jam and copying or printing will stop. Leave the main power switch on and to remove the jammed paper refer to the following information below. Jam Location Indicators If a paper jam occurs, the error message displays the location of the jam.
  • Page 360 Troubleshooting Remove the paper jammed at the MP tray. Reload the MP tray. Open and close the top cover to clear the error and the machine warms up and resumes printing. Paper Cassette/Paper Feeder Follow the steps below to clear paper jams in paper cassette or paper feeder. Pull out the cassette or optional paper feeder.
  • Page 361 Troubleshooting Open the duplexer’s cover in front of the machine and remove any jammed paper. Open the duplexer’s cover at the rear of the machine and remove any jammed paper. Push the cassette back in securely, and open and close the top cover to clear the error. The machine warms up and resumes printing.
  • Page 362: Inside The Machine

    Troubleshooting Inside the Machine Pull the paper cassette all the way out of the machine. Remove any partially fed paper. Open the front cover, and lift the developer unit together with the toner container out of the machine. Remove the drum unit from the machine by holding the green levers with both hands.
  • Page 363: Rear Cover

    Troubleshooting If the jammed paper appears to be pinched by rollers, pull it along the normal running direction of the paper. Return the drum unit to its position, aligning the guides at both ends with the slots in the machine. Insert the developer unit together with the toner container, back into the machine.
  • Page 364: Optional Document Processor

    Troubleshooting If the paper is jammed inside the fuser unit, open the fuser cover and remove the paper by pulling it out. Close the rear cover, and open and close the top cover to clear the error. The machine warms up and resumes printing.
  • Page 365 Troubleshooting Open the document processor. Remove the jammed original. If the original tears, remove every loose scrap from inside the machine. Close the document processor. Place the originals. OPERATION GUIDE 10-17...
  • Page 366 Troubleshooting 10-18 OPERATION GUIDE...
  • Page 367: 11 Management

    11 Management This chapter explains the following operations. • User Login Administration........... 11-2 • Job Accounting ............11-13 • Checking the Counter ..........11-37 OPERATION GUIDE 11-1...
  • Page 368: User Login Administration

    Management User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to log in. Access are in three levels - User, Administrator, and Machine Administrator. The security levels can be modified only by the machine administrator.
  • Page 369 Management Use the procedure below to enable user login administration. NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. Press the System Menu/Counter key on the main unit operation panel. If user login administration is disabled, the user Login User Name authentication screen appears.
  • Page 370 Management Press the OK key. User Login appears. User Login: 1 *Off Local Authentic. ********************* Netwk Authentic. Press the key to select [Local Authentic.] or [Netwk Authentic.], and then press the OK key. Select [Off] to disable user login administration. If you select [Netwk Authentic.], enter the host Host Name: name and domain name of the authentication...
  • Page 371 Management Login/Logout Once you enable user login administration, a login user name and password entry screen appears each time you use this machine. Login Log in using the procedure below. NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. If the screen below appears during the operations, Login User Name perform the following login operations.
  • Page 372 Management Adding a User This adds a new user. You can add Up to 21 users (including the default login user name). The table below explains the user information to be registered. Item Description User Name* Enter the name displayed on the user list (up to 32 characters).
  • Page 373 Management In the Sys. Menu/Count. menu, press the Sys. Menu/Count.: a b key to select [User/Job Account], and then press User/Job Account ********************* the OK key. User Property Common Settings [ Exit If user login administration is disabled, the user Login User Name authentication screen appears.
  • Page 374 Management Enter the user name and press the OK key, enter User Name: the login user name in the next screen, and then press the OK key. [ Text Press the key to select [Exit] and then l User01: press the OK key. Exit ********************* Select [Detail] and press the OK key to see...
  • Page 375: Changing User Properties

    Management Press the key to select [Account Name:], press Detail: [Change] (the Right Select key), select the account, and then press the OK key. Account Name: k KyoceramitaOsaka NOTE: If the user list is for device administrator and [ Change ] the device administrator does not log in, [Change] is not displayed.
  • Page 376 Management In the User/Job Account menu, press the User/Job Account: a b key to select [User Login Set.]. User Login Set. ********************* Job Account. Set. Unknown ID Job [ Exit Press the OK key. The User Login Set. menu User Login Set.: a b appears.
  • Page 377: Add User

    Management The overwrite confirmation screen appears. Press [Yes] (the Left Select key). The user information is changed and the screen returns to Local User List. Deleting a user Press the key to select the user you want Local User List: a b to delete, and then press [Menu] (the Right Select l DeviceAdmin key).
  • Page 378 Management Use the procedure below to process jobs sent from unknown users. NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. Press the System Menu/Counter key on the main unit operation panel. In the Sys. Menu/Count. menu, press the Sys.
  • Page 379: Job Accounting

    Management Job Accounting Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 20 individual accounts. • Availability for account IDs with as many as eight digits (between 0 and 99999999) for security. •...
  • Page 380: Unknown Id Job

    Management If user login administration is disabled, the user Login User Name authentication screen appears. Enter your login ******************* user name and password and then press [Login]. For this, you need to log in with administrator Login Password: privileges. Refer to Adding a User on page 11-6 for the default login user name and password.
  • Page 381 Management Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Use the procedure below to login and logout. Login NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. In the screen below, enter the account ID using the Account ID: numeric keys and press the OK key.
  • Page 382: Managing Accounts

    Management Managing Accounts This section explains how to add a new account. The following entries are required. Item Description Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999).
  • Page 383: Default Setting

    Management Press the OK key. The Job Account. Set. menu Job Account.Set.:a b appears. Each Job Account Account. List ********************* Default Setting [ Exit Press the key to select [Account. List]. Press the OK key. Account. List appears. Account. List: k UI R&D DEP.
  • Page 384 Management Managing Accounts This changes the registered account information or deletes the account. Use the procedure below to manage accounts. NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. Press the System Menu/Counter key on the main unit operation panel.
  • Page 385 Management Press the OK key. Account. List appears. Account. List: k UI R&D DEP. ********************* k Osaka GUI Design k Kyoceramita [ Menu The procedure differs depending on the details to be edited. Changing account information Press the key to select the account whose information you want to change, and then press the Account.
  • Page 386 Management Deleting an account Press the key to select the account you Account. List: want to delete, and then press [Menu] (the Right k UI R&D DEP. Select key). k Osaka GUI Design ********************* k Kyoceramita [ Menu Press the key to select [Delete].
  • Page 387: Apply Limit

    Management If user login administration is disabled, the user Login User Name authentication screen appears. Enter your login ******************* user name and password and then press [Login]. For this, you need to log in with administrator Login Password: privileges. Refer to Adding a User on page 11-6 for the default login user name and password.
  • Page 388: Restricting The Use Of The Machine

    Management Press the OK key. Completed. is displayed and the screen returns to the Default Setting menu. Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. The items that can be restricted differ depending on whether [Split] or [Total] is selected for Managing the Copier/Printer Counts on page 11-20.
  • Page 389 Management Applying Restriction Restriction can be applied in two modes as follows: Item Description No restriction given Counter Limit Restricts the print counter in one-page increments up to 9,999,999 copies. Reject Usage Restriction is applied. Use the procedure below to select a restriction method. Follow steps 1 to 7 of Managing Accounts on page 11-16.
  • Page 390 Management If you select [Counter Limit], enter the upper limit Limit Pages: number of pages in the next screen, and then press (1 - 9999999) the OK key. **123456*pages Repeat step 3 to 4 to set items as necessary. Press the OK key again. A confirmation screen Overwrite.
  • Page 391 Management If user login administration is disabled, the user Login User Name authentication screen appears. Enter your login ******************* user name and password and then press [Login]. For this, you need to log in with administrator Login Password: privileges. Refer to Adding a User on page 11-6 for the default login user name and password.
  • Page 392 Management Press the OK key. Completed. is displayed and the screen returns to the Default Setting menu. 11-26 OPERATION GUIDE...
  • Page 393 (Other) used for scanning (excludes copying). FAX TX Sets the default restriction on the number of sheets Restriction used for sending faxes. (For FS-1128MFP only) [Total] selected for Copier/Printer Count Item Detail Print Restriction Sets the default restriction on the total number of sheets used for copying and printing.
  • Page 394 Management Use the procedure below to specify the counter limits. Press the System Menu/Counter key on the main unit operation panel. In the Sys. Menu/Count. menu, press the Sys. Menu/Count.:a b key to select [User/Job Account], and then press User/Job Account ********************* the OK key.
  • Page 395 Management Press the OK key. The Default Setting menu Default Setting: a b appears. Apply Limit ********************* Copy/Print Count Counter Limit [ Exit Press the key to select [Counter Limit]. Press the OK key. Counter Limit appears. Counter Limit: Copy Restriction ********************* Print Restrict.
  • Page 396: Counting The Number Of Pages Printed

    FAX TX Time* Displays the total duration of fax transmissions. FAX functions available only in FS-1128MFP. Total Job Accounting/Resetting the Counter This counts the number of pages for all accounts and resets the counts for those accounts together at the same time.
  • Page 397 Management NOTE: • Refer to Character Entry Method on Appendix-5 for details on entering characters. • If [Netwk Authentic.] is selected as the user authentication method, press [Menu] (the Left Select key) to select the authentication destination. In the User/Job Account menu, press the User/Job Account:a b key to select [Job Account.
  • Page 398 Management To reset the counter, press the key to select Total Accounting:a b [Counter Reset]. Printed Pages Scanned Pages ********************* Counter Reset [ Exit Press the OK key. A confirmation screen appears. Reset counter. Are you sure? z Total JobAccounting Press [Yes] (the Left Select key).
  • Page 399 Management NOTE: • Refer to Character Entry Method on Appendix-5 for details on entering characters. • If [Netwk Authentic.] is selected as the user authentication method, press [Menu] (the Left Select key) to select the authentication destination. In the User/Job Account menu, press the User/Job Account:a b key to select [Job Account.
  • Page 400 Management If you select [Scanned Pages], press the Copy/Print Pages:C b key to switch the counted items. Copy: If the number of output sheets is restricted by an 1234567 account management function, the upper limit on Limit:1234567 the number of output sheets is also displayed. After confirming the content, press the OK key.
  • Page 401: Printing An Accounting Report

    Management Printing an Accounting Report Total pages counted at all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered. When Split is selected for Managing the Copier/Printer Count For the count by paper size, the report will be printed by size.
  • Page 402 Management NOTE: • Refer to Character Entry Method on Appendix-5 for details on entering characters. • If [Netwk Authentic.] is selected as the user authentication method, press [Menu] (the Left Select key) to select the authentication destination. In the User/Job Account menu, press the User/Job Account:a b key to select [Job Account.
  • Page 403: Checking The Counter

    You can check the number of pages copied, faxed*, and otherwise scanned, and the total number of pages used. FAX functions available only in FS-1128MFP. Press the System Menu/Counter key on the main unit operation panel. In the Sys. Menu/Count. menu, press the Sys.
  • Page 404 Management Press the key to check the count. Printed Pages: Copy: 1234567 After completing checking the count, press the OK key. The screen returns to the menu for the account. 11-38 OPERATION GUIDE...
  • Page 405: Appendix

    Appendix • Optional Equipment .........Appendix-2 • Character Entry Method........Appendix-5 • Paper ...............Appendix-9 • Specifications ..........Appendix-18 • Glossary............Appendix-23 OPERATION GUIDE Appendix-1...
  • Page 406: Optional Equipment

    Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. Document Processor Expansion Memory Paper Feeder Document Processor (DP-110) Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor on page 2-45.
  • Page 407 NOTE: The expansion memory should only be installed by your service technician. We shall not be liable for any damages caused by improper installation of expansion memory Precautions for Handling the Memory Module Correct Incorrect To protect electronic parts, discharge static electricity from your body by touching a water pipe (faucet) or other large metal object before handling the memory module.
  • Page 408 Remove the memory module from its package. Aligning the cutouts of the memory module with the matching keys of the socket, carefully plug the memory module into the memory socket until it clicks in place. Then, push down the memory module to secure.
  • Page 409: Character Entry Method

    Character Entry Method In character entry screens, use the procedure below to enter characters. Keys Used Use the following keys to enter characters. 1. OK Key Press this key to finalize the entered character(s). 2. Clear Key Press this key to delete the character at the cursor position. If the cursor is at the end of the line, the character to the left of it is deleted.
  • Page 410: Selecting Type Of Characters

    Selecting Type of Characters To enter characters, the following three types are available: To enter alphabets. To enter numerals. Symbols To enter symbols. In a character entry screen, press [Text] (the Right File name input: Select key) to select the type of characters you want to enter.
  • Page 411: Entering Characters

    Entering Characters After selecting a character type, use the procedure below to enter characters. Entering Alphabets and Numerals Referring to the table below, press the key corresponding to the character you want to enter until it is displayed. Entry mode Available characters Alphabetic/Symbol .
  • Page 412 Characters associated with different keys can be entered consecutively. To enter a character associated with the same key after another, use cursor keys to move the cursor to the next entry position before entering it. If you use cursor keys to move the cursor to an entry position apart from the end of the line and enter a character there, spaces are automatically entered in between.
  • Page 413: Paper

    Paper This section explains the paper sizes and types that can be used in the paper source. Cassette Supported types Supported paper sizes No. of sheets Plain, Preprinted, Bond, Recycled, A4, JIS B5, A5, Folio, Legal, Letter, 250 (80g/m Rough, Letterhead, Color (Colour), Oficio II, Statement, Executive, A6, Prepunched, High Quality, Custom 1 B6, ISO B5, Envelope C5, 16K,...
  • Page 414 Supported types Supported paper sizes No. of sheets Envelopes ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Hagaki, Oufuku Hagaki, Youkei 4, Youkei 2 Other sizes: Portrait-2.76 to 8.50" or 70 to 216 mm Landscape-5.83 to 14.02"...
  • Page 415: Basic Paper Specifications

    Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix.
  • Page 416: Choosing The Appropriate Paper

    Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.
  • Page 417 Smoothness The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jams. Basis Weight In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in area.
  • Page 418: Special Paper

    Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly. To deliver flat printouts, load the paper so that the curl faces towards the bottom of the paper tray.
  • Page 419 When using these paper and media, choose that are designed specifically for copiers or page printers (such as laser printers). Use the multi purpose tray for transparencies, thick paper, envelopes, cardstocks, and label paper. Choosing Special Paper Although special paper that meets the following requirements can be used with the machine, print quality will vary considerably due to differences in the construction and quality of special paper.
  • Page 420 Envelopes Use the multi purpose tray for envelopes. Due to the structure of envelopes, printing evenly over the entire surface may not be possible in some cases. Thin envelopes in particular may be wrinkled by the machine in some cases as they pass through. Before purchasing envelopes in volume, try testing a sample to ensure the print quality.
  • Page 421 Some label paper has large margins on the top sheet. When using such paper, do not peel these margins from the carrier sheet before completing output. Allowed Not allowed Top sheet Carrier sheet Use label paper that conforms to the following specifications. Item Specifications Top sheet weight...
  • Page 422: Specifications

    Specifications NOTE: Specifications are subject to change without notice. Machine Description Item FS-1028MFP FS-1128MFP Type Desktop Printing Method Electrophotography by semiconductor laser, single drum system Supported Original Types Sheet, Book, 3-dimensional objects (maximum original size: Folio/Legal) Original Feed System Fixed...
  • Page 423 Description Item FS-1028MFP FS-1128MFP Paper Front 250 sheets (80 g/m Capacity Cassette Multi Purpose 50 sheets (80 g/m , plain paper, A4/Letter or less) Tray Output Tray Capacity 150 sheets (80 g/m Continuous Copying 1 to 999 sheets (can be set in one sheet increments)
  • Page 424 Description Item FS-1028MFP FS-1128MFP Power During printing 479.9 W (U.S.A./Canada), 470 W 498 W (U.S.A./Canada), 484 W Consump- (European countries) (European countries) tion During standby 83.8 W (U.S.A./Canada), 83.4 W 91.8 W (U.S.A./Canada), 90 W (European countries) (European countries) Low power 82.6 W (U.S.A./Canada), 82.3 W...
  • Page 425 Scanner Item Description Operating System Windows 2000 (Service Pack 4), Windows XP, Windows Vista, Windows Server 2003, Windows Server 2008 System requirements IBM PC/AT compatible CPU: Celeron 600Mhz or higher RAM: 128MB or more HDD free space: 20MB or more Interface: Ethernet Resolution 600 dpi, 400 dpi, 300 dpi, 200 dpi...
  • Page 426: Environmental Specifications

    (W) × (D) × (H) Weight 3 kg or less Environmental Specifications Description Item FS-1028MFP FS-1128MFP Time to Low Power mode (default 2 minutes setting) Time to Sleep mode (default setting) 15 minutes Recovery time from Low Power mode 10 seconds or less...
  • Page 427: Glossary

    Glossary AppleTalk AppleTalk, which comes with Apple Computer's Mac OS, is a network protocol. AppleTalk enables file/printer sharing and also enables you to utilize application software that is on another computer on the same AppleTalk network. Auto Form Feed Timeout During data transmission, the machine may sometimes have to wait until receiving the next data.
  • Page 428 HTTP authentication mechanisms along with SSL server and client authentication as well as encryption. KPDL (Kyocera Page Description Language) Kyocera's PostScript page description language compatible with Adobe PostScript Level 3. Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels.
  • Page 429 POP3 (Post Office Protocol 3) A standard protocol to receive E-mail from the server in which the mail is stored on the Internet or an intranet. PostScript A page description language developed by Adobe Systems. It enables flexible font functions and highly- functional graphics, allowing higher quality printing.
  • Page 430 TCP/IP (IPv6) TCP/IP (IPv6) is based on the current Internet protocol, TCP/IP (IPv4). IPv6 is the next-generation Internet protocol and expands the available address space, which resolves the problem of the lack of addresses under IPv4, while also introducing other improvements such as additional security functionality and the capacity to prioritize data transmission.
  • Page 431: Index

    Index 2-in-1 Mode 4-11 4-in-1 Mode 4-12 Page Boundary Lines 4-13 COMMAND CENTER 2-25 Connecting LAN Cable 2-5 Numerics Power Cable 2-7 USB Cable 2-7 1-sided/2-sided Selection 5-7 Connection Method 2-3 Continuous Scan Copy 4-15 Send 5-16 Accessibility Appendix-23 Copy Adjusting Density 5-13 Adjusting Density 3-10 Auto 3-10...
  • Page 432 File Format 8-36 Enter E-mail Subject and Body 5-18 File Name 8-39 Entry Original Image 8-32 Body 5-18 Original Orientation 8-30 File Name 4-18, 5-17 Scan Resolution 8-33 Subject 5-18 Zoom 8-38 Error Handling 8-28 Default Gateway Appendix-23 Error Messages 10-5 Default Screen 8-5 Expansion Memory Appendix-2 Density Adjustment...
  • Page 433 Raw Port 8-135 SMTP (E-mail TX) 8-135 KPDL Appendix-24 SNMP 8-135 TCP/IP (IPv4) 8-129 TCP/IP (IPv6) 8-129, 8-132, 8-133 Label Appendix-16 LAN Cable Connecting 2-5 Operation Panel 1-2 Login 3-6, 11-5 Option Logout 3-6, 11-5 Document Processor Appendix-2 Low Power Mode 3-5 Expansion Memory Appendix-2 Low Power Timer 8-108 Overview Appendix-2...
  • Page 434 Special Paper 8-24, Appendix-14 Status Page 8-81 Specifications Appendix-11 Transmission Result Reports 8-85 Weight 8-17 Product Library 2-2 Paper Feeder Appendix-2 Paper Jam 10-11 Cassette 1 10-12 Quick Setup Screen Cassette 2 10-12 Changing Registration 8-60, 8-62, 8-66 Document Processor 10-16 Inside the Left Covers 1, 2 and 3 10-15 Jam Location Indicators 10-11 Multi Purpose Tray 10-15...
  • Page 435 Printer 8-69 Printing Documents 6-2 Send 8-62 Removing 6-6 Sleep 3-5 Saving Documents 6-4 Slit Glass User Login Administration 11-2 Cleaning 9-2 Adding 11-6 SMTP Appendix-25 Changing Properties 11-9 Solving Malfunctions 10-2 Enabling/Disabling 11-2 Specifications Login 11-5 Document Processor Appendix-22 Logout 11-5 Environmental Specifications Appen- Unknown login user name Job 11-11...
  • Page 436 Index-6 OPERATION GUIDE...
  • Page 439 First Edition 2009.7...

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