Recording Your Personal Greetings - Inter-Tel 8520 User Manual

After the tone, record your first and last names.
6.
When prompted, do one of the following:
7.
• Say "Accept" or press
• Say "Replay" or press
• Say "Append" or press
• Say "Re-record" or press
NOTE:
system features. You can skip this introduction by saying "Skip" or by pressing
if desired.

Recording Your Personal Greetings

You can store two different personal greetings in your voice mailbox: a primary and
an alternate. You may change or choose to use either greeting at any time. You can
then select which greeting you want played when a caller reaches your voice mailbox.
Because the purpose of this greeting is to tell callers why they have reached your
voice mailbox, you should include the following information:
•
Whether or not you are in the office and where you can be reached
•
When you will be returning calls
•
For callers who do not wish to leave a message, how to exit voice mail (say
"Operator" or press
The following are some sample greetings to help you plan your message:
•
Primary Greeting: Hello, this is __________. I am either on another line or
away from my desk and cannot take your call at this time. If you need to speak to
someone immediately, please dial zero now. Otherwise, leave a detailed message,
and I will return your call as soon as possible. Thank you.
•
Alternate Greeting: Hello, this is __________. I will be away from the office
from day/date until day/date. If you need to speak to someone immediately,
please dial zero now. Otherwise, leave a detailed message, and I will return your
call when I return. Thank you.
You can also select the System Greeting if you do not want to record a primary or
alternate greeting. The system greeting states, "Mailbox number (xxxxx) is not avail-
able." Depending on how your system is programmed, the system greeting may also
include, "After the tone, please record your message. When finished, you may hang
up to deliver the message or press pound for more options."
®
Inter-Tel Model 8520 User Guide
again to accept the name.
#
to replay the name you just recorded.
1
to add to your name.
2
3
The system then plays a prompt that introduces you to the basic voice mail
to return to the operator)
0
to erase and re-record your name.
,
#
17