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Ricoh SP 3510SF User Manual

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Operating Instructions

User Guide

For safe and correct use, be sure to read "Safety Information" before using the machine.

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  Summary of Contents for Ricoh SP 3510SF

  • Page 1: Operating Instructions

    Operating Instructions User Guide For safe and correct use, be sure to read "Safety Information" before using the machine.
  • Page 3: Table Of Contents

    TABLE OF CONTENTS 1. Guide to the Machine Introduction...............................11 Manuals for This Machine..........................12 Notice................................14 Important..............................14 How to Read This Manual..........................15 Symbols................................15 Names of Major Items..........................15 Notes................................15 About IP Address............................16 Laws and Regulations............................17 Legal Prohibition............................17 Model-Specific Information..........................18 List of Option..............................20 Using Manuals..............................21 Installing Manuals on Your Computer.......................21 Opening Manuals............................22 Removing Manuals from Your Computer....................23...
  • Page 4 Turning the Power on...........................55 Initial Setup..............................58 Changing Operation Modes........................59 Saving Energy..............................60 Multi-access..............................61 Connecting the Machine..........................66 Connecting with a Computer Using a USB Cable..................66 Connecting with a Network Cable......................66 Connecting to a Telephone Line.........................67 Configuring the Machine..........................70 Configuring the IPv4 Address Settings.......................70 Configuring the IPv6 Address Settings.......................72 Configuring the Ethernet Speed........................75 Configuring Telephone Network Settings....................76...
  • Page 5 Restricting Machine Functions According to User..................125 Enabling the User Restriction Settings......................125 When Machine Functions are Restricted.....................129 3. Using the Printer Function Configuring Option and Paper Settings.......................131 Windows..............................131 Mac OS X 10.3............................132 Mac OS X 10.4............................132 Mac OS X 10.5/10.6..........................132 Accessing the Printer Properties........................134 Accessing the Printer Properties from the [Devices and Printers] Window...........134 Accessing the Printer Properties from an Application................134 Basic Operation in Printer Mode........................136...
  • Page 6 Adjusting Image Density...........................170 Selecting the Document Type According to Original................171 5. Using the Scanner Function The Screen in Scanner Mode........................173 Registering Scan Destinations........................175 Modifying Scan Destinations........................181 Deleting Scan Destinations........................181 Scanning Using the Control Panel........................183 Basic Operation for Scan to E-mail/FTP/Folder..................183 Basic Operation for Scan to USB......................188 Specifying the Scan Settings........................191 Scanning from a Computer...........................195...
  • Page 7 Receiving an Internet Fax..........................243 Forwarding or Storing Faxes in Memory....................244 Printing Out Faxes Stored in Memory......................246 Receiving or Rejecting Faxes from Special Senders................248 When the Machine Prints a Power Failure Report..................250 7. Configuring the Machine Using the Control Panel Basic Operation Using the Menu Screen....................251 Menu Chart..............................253 Copy Settings..............................257 Changing Copy Settings...........................257...
  • Page 8 Reading the Fax Journal...........................295 Reading the TX/RX Standby File List......................296 Reading the Scanner Journal........................297 Administrator Settings............................298 Changing Administrator Settings......................298 Administrator Setting Parameters......................298 Printer Feature Settings..........................304 Changing Printer Feature Settings......................304 Printer Feature Setting Parameters......................304 8. Configuring the Machine Using Web Image Monitor Using Web Image Monitor...........................309 Displaying Top Page.............................311 Changing the Interface Language......................312...
  • Page 9 Configuring the DNS Settings........................333 Configuring the Auto E-mail Notification Settings..................334 Configuring the SNMP Settings.......................335 Configuring the SMTP Settings.........................337 Configuring the POP3 Settings.........................338 Configuring the Internet Fax Settings.......................339 Configuring the LDAP Server Settings......................341 Configuring the LDAP Authentication Settings..................341 Programming/Changing/Deleting the LDAP Server................341 Configuring the IPsec Settings........................345 Configuring the IPsec Global Settings.....................345 Configuring the IPsec Policy........................346...
  • Page 10 Copier Problems............................390 Scanner Problems............................392 Fax Problems..............................393 Error and Status Messages on the Screen....................399 Replacing the Print Cartridge........................409 10. Maintenance Cleaning.................................415 Cautions to Take When Cleaning......................415 Cleaning the Friction Pad and Paper Feed Roller...................416 Cleaning the Exposure Glass........................418 Cleaning the ARDF or ADF........................419 Moving the Machine.............................420 Moving over a Short Distance........................421 Moving over a Long Distance........................421...
  • Page 11 When LDAP Authentication is Specified....................444 Specifying the LDAP Address Search Conditions...................446 Specifications of the Machine........................449 General Function Specifications......................449 Printer Function Specifications........................451 Copier Function Specifications.........................452 Scanner Function Specifications.......................452 Fax Function Specifications........................454 Specifications of Options..........................457 Paper Feed Unit TK1080..........................457 Electromagnetic Interference........................458 Copyright Information about Installed Applications...................459 expat................................459 JPEG LIBRARY............................459 OpenLDAP 2.1............................459...
  • Page 13: Guide To The Machine

    1. Guide to the Machine This chapter provides basic information about the product and this manual. Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
  • Page 14: Manuals For This Machine

    1. Guide to the Machine Manuals for This Machine Several manuals are provided with this machine. Select the manual that contains the information you require. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. ®...
  • Page 15 Manuals for This Machine Driver Installation Guide Contains procedures for installing the printer drivers (PCL6 and PostScript 3) and scanner driver (TWAIN). This manual is stored in the driver CD-ROM supplied with the machine.
  • Page 16: Notice

    1. Guide to the Machine Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.
  • Page 17: How To Read This Manual

    How to Read This Manual How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
  • Page 18: About Ip Address

    1. Guide to the Machine About IP Address In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.
  • Page 19: Laws And Regulations

    Laws and Regulations Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
  • Page 20: Model-Specific Information

    Type 1 SP 3500SF Type 2 SP 3510SF ARDF Furthermore, there is a label on the right side of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.
  • Page 21 Model-Specific Information • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.
  • Page 22: List Of Option

    1. Guide to the Machine List of Option This section provides a list of option for this machine, and how it is referred to as in this manual. Option List Referred to as Paper Feed Unit TK1080 Paper feed unit •...
  • Page 23: Using Manuals

    Using Manuals Using Manuals Be sure to read this section before any other part of this manual. • This manual uses procedures based on Windows 7 as an example, unless otherwise specified. Procedures and screens might vary depending on the operating system you are using. Installing Manuals on Your Computer The manual CD-ROM provided with the machine contains manuals in HTML format and PDF.
  • Page 24: Opening Manuals

    1. Guide to the Machine • If you are using a computer running a Windows operating system, the CD-ROM opens automatically. However, AutoRun may not work under certain operating system settings. If this is the case, launch “setup.exe” from the CD-ROM root directory. Opening Manuals This section describes how to open the manuals.
  • Page 25: Removing Manuals From Your Computer

    Using Manuals Insert the manual CD-ROM into the CD-ROM drive. If you are using a computer running a Macintosh operating system, open "Manuals.htm" from the CD-ROM root directory. Select a language for the interface, and then click [OK]. Click [Read HTML manuals] or [Read PDF manuals], and then select the manual you want to read.
  • Page 26: Feature Highlights

    1. Guide to the Machine Feature Highlights This section provides information about basic usage and some useful functions of the machine. • Certain functions require special machine configuration. • This machine is compatible with certain other network environments and operating systems in addition to Windows and Mac OS X.
  • Page 27 Feature Highlights CMF005 Preparation for printing via a network To use this machine as a printer via network connection: 1. Connect the machine to a network. For details, see p.66 "Connecting with a Network Cable". 2. Specify the network settings, such as the machine's IP address. For details, see p.70 "Configuring the Machine".
  • Page 28: Using The Machine As A Copier

    1. Guide to the Machine Printing confidential documents 1. Use the printer driver to send a print job as a Locked Print file from a computer. For details, see p.139 "Storing a Locked Print file". 2. Enter the password using the control panel to print the file. For details, see p.140 "Printing a Locked Print file".
  • Page 29 Feature Highlights • This function is only available when the original is set in the ARDF or ADF, not when it is set on the exposure glass. Example of combined copying Original Copy CMF250 Example of 2-sided copying Original Copy Top to Top Top to Bottom Top to Top...
  • Page 30 1. Guide to the Machine You can either set this machine to always make combined/2-sided copies, or use this function only when necessary. Preparation for making combined/2-sided copies To always make combined/2-sided copies: 1. Configure the machine's default [Duplex/Combine] setting. For details, see p.257 "Copy Settings".
  • Page 31: Using The Machine As A Scanner

    Feature Highlights 1. Press the [Shortcut to Func.] key (to which the ID card copy mode is assigned) before starting the current job. For details, see p.167 "Copying Both Sides of an ID Card onto One Side of Paper". • To use the [Shortcut to Func.] key to set ID card copy mode for the current job, [Shortcut to Function] under administrator settings must be set to [ID Card Copy Mode].
  • Page 32 1. Guide to the Machine Scanning using the control panel Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB).
  • Page 33 Feature Highlights For details, see p.70 "Configuring the Machine". 3. Install the scanner driver on the computer. For details, see the instructions provided on the driver CD-ROM. 4. If no TWAIN-compliant application is installed on the computer, install one. For details, see the manual of the application. •...
  • Page 34 1. Guide to the Machine CMF009 Preparation for sending scanned files to an FTP server 1. Connect the machine to the network. For details, see p.66 "Connecting with a Network Cable". 2. Specify the network settings, such as the machine's IP address. For details, see p.70 "Configuring the Machine".
  • Page 35: Using The Machine As A Fax Machine

    Feature Highlights 4. Register the destinations to the Address Book using Web Image Monitor. For details, see p.175 "Registering Scan Destinations". Sending scanned files to a USB flash disk You can send and store scanned files on a USB flash disk using the control panel. CMF011 Preparation for sending scanned files to a USB flash disk 1.
  • Page 36 1. Guide to the Machine 3. Configure the time and date. For details, see p.201 "Setting the Date and Time". 4. Register the destinations to the Address Book using the control panel or Web Image Monitor. For details, see p.203 "Registering Fax Destinations". •...
  • Page 37 Feature Highlights CMF014 Preparation for sending faxes from a computer connected via USB 1. Connect the machine to a computer using a USB cable. For details, see p.66 "Connecting with a Computer Using a USB Cable". 2. Install the LAN-Fax driver on the computer. For details, see the instructions provided on the driver CD-ROM.
  • Page 38: Guide To Components

    1. Guide to the Machine Guide to Components This section lists the names and functions of the parts of this machine. Exterior: Front View (Type 2 model) CMF015 1. ARDF (Auto Reverse Document Feeder) Cover Open this cover to remove originals jammed in the ARDF. 2.
  • Page 39: Exterior: Front View (Type 1 Model)

    Guide to Components 8. Tray 1 This tray can hold up to 250 sheets of plain paper. 9. Bypass Tray This tray can hold up to 50 sheets of plain paper. 10. Output Tray Printed paper is output here. Up to 125 sheets of plain paper can be stacked here. 11.
  • Page 40: Exterior: Rear View

    1. Guide to the Machine 3. Output Tray for the ADF Originals scanned with the ADF are output here. 4. Extender for the ADF Trays Extend these when placing paper longer than A4 in the input tray for ADF. 5. Stop Fences Raise this fence to prevent paper from falling off.
  • Page 41: Interior

    Guide to Components 2. Power Socket For connecting the power cord to the machine. 3. Rear Cover Open this cover to remove jammed paper or when printing on envelopes. 4. Tray 1 Rear Cover Remove this cover when loading paper longer than A4 in tray 1. 5.
  • Page 42 1. Guide to the Machine • The actual control panel may look different from the illustration below, depending on the country of use. • If the machine remains turned off for a certain period of time (for example, when the power switch is turned off or when there is a power failure), all documents stored in memory will be lost.
  • Page 43 Guide to Components 7. [Copy] key Press to switch to copier mode. The key stays lit while the machine is in copier mode. 8. [Shortcut to Func.] key Press to use the function pre-assigned for this key. Depending on the setting, one of the following functions can be used by one-touch: •...
  • Page 44 1. Guide to the Machine 19. [Facsimile] key Press to switch to fax mode. The key stays lit while the machine is in fax mode. 20. [Scanner] key Press to switch to scanner mode. The key stays lit while the machine is in scanner mode. 21.
  • Page 45: Getting Started

    2. Getting Started This chapter describes procedures for installing and configuring the machine, connecting options to the machine, and handling paper. Installing the Machine This section describes steps required to install the machine and prepare it for use. Where to Put the Machine The machine’s location should be carefully chosen because environmental conditions greatly affect its performance.
  • Page 46 2. Getting Started • Keep the machine in an area that is within optimum environmental conditions. Operating the machine in an environment that is outside the recommended ranges of humidity and temperature can cause an electrical fire hazard. Keep the area around the socket free of dust. Accumulated dust can become an electrical fire hazard.
  • Page 47 Installing the Machine CER119 • White area: Permissible Range • Blue area: Recommended Range To avoid possible build-up of ozone, locate this machine in large well ventilated room that has an air turnover of more than 30m /hr/person. Environments to Avoid •...
  • Page 48: Unpacking

    2. Getting Started When you detect an odd smell, sufficiently ventilate and circulate the air in the room. Power Source • : 220-240 V, 5 A, 50/60 Hz (when fully equipped) • : 120 V, 10 A, 60 Hz (when fully equipped) Please be sure to connect the power cord to a power source as above.
  • Page 49 Installing the Machine • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns.
  • Page 50 2. Getting Started • Do not look into the lamp. It can damage your eyes. • During operation, rollers for transporting the paper and originals revolve. A safety device has been installed so that the machine can be operated safety. But take care not to touch the machine during operation.
  • Page 51 Installing the Machine Lift the machine by using the inset grips on both sides of the machine. CMF053 Remove the protective materials attached on the machine's exterior. Be sure to also remove the protective sheet on the control panel. CMF107 CMF108 The actual machine may come with protective materials attached in different positions.
  • Page 52 2. Getting Started Open the ADF cover. CMF109 Gently pull the protective sheet to remove it. CMF110 Close the ADF cover. CMF111...
  • Page 53 Installing the Machine Remove the protective sheet and materials. CMF112 Open the rear cover, and then peel off the tape on both sides of the machine. CMF113 Pull out the tapes and remove the protective materials. Doing so will pull up the levers on both sides.
  • Page 54 2. Getting Started CMF115 Close the rear cover. CMF076 Push the side button to open the front cover, and then carefully lower it. CMF020...
  • Page 55 Installing the Machine Remove the protective material attached inside the machine. CMF060 Unpack the print cartridge. Then, place it on a flat surface, and remove the protection sheet. CMC019 Shake the print cartridge from side to side five or six times. CMC020...
  • Page 56 2. Getting Started Slide the print cartridge in horizontally. When the cartridge can go no further, raise it slightly and push it fully in. Then push down on the cartridge until it clicks into place. CMF021 Using both hands, carefully push up the front cover until it closes. CMF022 Carefully pull tray 1, and then pull out with both hands.
  • Page 57: Turning The Power On

    Installing the Machine Remove the protective material attached inside the tray. CMF061 Carefully push tray 1 straight into the machine. CMF024 Pull out and raise the stop fence. CMF025 Turning the Power on This section describes how to turn on the machine.
  • Page 58 2. Getting Started • Do not use any power sources other than those that match the specifications shown in this manual. Doing so could result in fire or electric shock. • Do not use any frequencies other than those that match the specifications shown. Doing so could result in fire or electric shock.
  • Page 59 Installing the Machine • If this machine is not going to be used for several days or longer at a time, disconnect its power cord from the wall outlet. • When performing maintenance on the machine, always disconnect the power cord from the wall outlet.
  • Page 60: Initial Setup

    2. Getting Started • Depending on the [Function Priority] setting under [Admin. Tools], the [Facsimile] or [Scanner] key may light up instead of the [Copy] key. • The machine may make a noise while initializing. This noise does not indicate a malfunction. •...
  • Page 61: Changing Operation Modes

    Installing the Machine Country code The country code selected here is used for configuring the time and date display formats, and the settings related to fax transmissions with appropriate default values for the country of use. Press the [ ] [ ] keys to select the required language, and then press the [OK] key. Press the [ ] [ ] keys to select [Number:], and then enter the user fax number (up to 20 digits).
  • Page 62: Saving Energy

    2. Getting Started Scanner mode Press the [Scanner] key to activate scanner mode. While in scanner mode, the [Scanner] key lights CMF132 Fax mode Press the [Facsimile] key to activate fax mode. While in fax mode, the [Facsimile] key lights up. CMF133 Function Priority By default, copy mode is selected when the machine is turned on, or if the preset [System Auto...
  • Page 63: Multi-Access

    Installing the Machine The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or when the [Copy] or [Start] key is pressed. Energy Saver mode 1 If [EnergySaverMode 1] under [Admin. Tools] is enabled, the machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds.
  • Page 64 2. Getting Started Current job Job that you want to execute simultaneously • Fax memory transmission • Fax immediate printing • Fax memory reception • Printing a fax received in the machine's memory Scanning • Internet Fax reception • Printing •...
  • Page 65 Installing the Machine Current job Job that you want to execute simultaneously • Fax memory transmission • Fax immediate printing • Fax memory reception Internet Fax transmission • Printing a fax received in the machine's memory • Printing • Receiving a LAN-Fax job from a computer •...
  • Page 66 2. Getting Started Current job Job that you want to execute simultaneously • Copying (except when printing out the received Internet Fax) • Scanning • Scanning a fax into the machine's memory before transmission • Fax immediate transmission • Fax memory transmission •...
  • Page 67 Installing the Machine Current job Job that you want to execute simultaneously • Copying • Scanning • Scanning a fax into the machine's memory before transmission • Internet Fax transmission LAN-Fax transmission • Printing a fax received in the machine's memory •...
  • Page 68: Connecting The Machine

    2. Getting Started Connecting the Machine This section describes connecting the machine to a computer and a telephone line. Connecting with a Computer Using a USB Cable • USB 2.0 interface cable is not supplied. Obtain a USB cable that is correct for the computer you are using.
  • Page 69: Connecting To A Telephone Line

    Connecting the Machine • The Ethernet cable is not supplied with this machine. Select your cable according to the network environment. Connect the Ethernet cable to the Ethernet port. CMF030 Connect the other end of the cable to the network (e.g., a network hub). •...
  • Page 70 2. Getting Started • To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord. • Pour réduire le risque d'incendie, utiliser uniquement des conducteurs de télécommunications 26 AWG ou de section supérieure. • : By law in the United States, you must program your phone number identification (your fax number) into your machine before you can connect to the public phone system.
  • Page 71 Connecting the Machine • If your telephone has functions that are not compatible with this machine, those functions will not be usable. • Confirm that you have registered user fax number and user name during Initial Setup. You can check the registered information in [Program Fax Information] under [Admin. Tools]. •...
  • Page 72: Configuring The Machine

    2. Getting Started Configuring the Machine This section describes configuring the settings required to use the machine on a network and as a fax machine. Configuring the IPv4 Address Settings The procedure for configuring network settings differs depending on whether IPv4 address information is assigned automatically by the network (DHCP), or manually.
  • Page 73 Configuring the Machine • You can press the [Escape] key to exit to the previous level of the menu tree. • A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock]. • If your network environment requires a specific transmission speed that is not automatically detected, set the transmission speed in [Set Ethernet Speed] under [Network Settings].
  • Page 74: Configuring The Ipv6 Address Settings

    2. Getting Started Enter the machine’s IPv4 address using the number keys, and then press the [OK] key. Press the [ ] [ ] keys to move between fields. Press the [ ] [ ] keys to select [Subnet Mask], and then press the [OK] key. The current subnet mask is shown.
  • Page 75 Configuring the Machine Setting the machine to receive an IPv6 address automatically • A DHCP server is required on the network for the machine to receive an IPv6 address automatically. Press the [User Tools] key. CMF134 Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
  • Page 76 2. Getting Started Assigning the machine's IPv6 address manually • The IPv6 address assigned to the machine must not be used by any other device on the same network. Press the [User Tools] key. CMF134 Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
  • Page 77: Configuring The Ethernet Speed

    Configuring the Machine • When [DHCP] is activated, manually configured IPv6 address settings are not used. • For details about turning the machine on and off, see p.55 "Turning the Power on". • For details about printing configuration page, see p.291 "Printing the Configuration Page". •...
  • Page 78: Configuring Telephone Network Settings

    2. Getting Started Press the [User Tools] key. CMF134 Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
  • Page 79 Configuring the Machine Press the [User Tools] key. CMF134 Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
  • Page 80 2. Getting Started Press the [User Tools] key. CMF134 Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
  • Page 81 Configuring the Machine Press the [User Tools] key. CMF134 Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
  • Page 82: Sharing The Printer On A Network

    2. Getting Started Sharing the Printer on a Network This section describes how to configure this machine as a Windows network printer. The network printer is configured to enable network clients to use it. • To change printer properties, you must have Manage Printers permission (Full Control access authentication under Windows Vista/7).
  • Page 83: Installing Option

    Installing Option Installing Option This section describes how to install the optional paper feed unit. Installing the Paper Feed Unit (Tray 2) • Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard. •...
  • Page 84 2. Getting Started Check that the package contains paper feed unit. CMC030 Turn off the power, and then unplug the machine's power cord from the wall outlet. Carefully pull the tray, and then pull it out with both hands. Place the tray on a flat surface. Remove the protective material attached inside the tray.
  • Page 85 Installing Option There are three upright pins on the optional paper feed unit. Align them with the holes on the underside of the machine, and then carefully lower the machine onto them. CMF035 Plug the machine's power cord back into the wall outlet, and then turn on the power. After installing the option, print the configuration page to confirm the installation.
  • Page 86: Paper And Other Media

    2. Getting Started Paper and Other Media This section describes supported and unsupported paper, paper precautions, details of each paper type and the printable area. • All paper must be set vertically, regardless of the paper size. Supported Paper for Each Tray This section describes the type, size, and weight of paper that can be loaded in each tray.
  • Page 87 Paper and Other Media Tray 2 (option) Type Size Weight Capacity Thin paper 60 to 105 g/m Plain paper B5 JIS (16.0 to 28.0 lb.) (80 g/m , 20 lb.) Thick paper 1 Recycled paper Legal (8 " × 14 ") Color paper Letter (8 "...
  • Page 88: Specifications Of Paper Types

    2. Getting Started • The number of sheets that can be printed in one minute may become lower than normal when printing on Legal size paper. • If you print with the resolution set at 1200 × 1200 dpi, the following conditions apply: •...
  • Page 89 Paper and Other Media Thick paper 1 Item Description Paper thickness 100 to 130 g/m (26.6 to 34.6 lb.) Supported paper tray Any input tray can be used. Duplex supported size A4, Legal (8 " × 14 "), Letter (8 "...
  • Page 90 2. Getting Started Recycled paper Item Description Paper thickness 75 to 90 g/m (20.0 to 24.0 lb.) Supported paper tray Any input tray can be used. Duplex supported size A4, Legal (8 " × 14 "), Letter (8 " × 11 ") Notes If the paper thickness is outside the specified range, select [Thin Paper], [Thick Paper 1], or [Thick Paper 2].
  • Page 91 Paper and Other Media Item Description Notes If the paper thickness is outside the specified range, select [Thin Paper], [Thick Paper 1], or [Thick Paper 2]. Letterhead Item Description Paper thickness 100 to 130 g/m (26.6 to 34.6 lb.) Supported paper tray Any input tray can be used.
  • Page 92 2. Getting Started Item Description Duplex supported size None Notes • The number of sheets that can be printed in one minute is approximately half that of plain paper. • When using 135 g/m (35.9 lb.) or heavier paper, prints may be output with strong curls.
  • Page 93 Paper and Other Media Item Description Notes • When loading OHP transparencies, take care not to load them upside down. Doing so may cause a malfunction. • It is recommended to place one sheet at a time. • Make sure to fan OHP transparencies every time before printing. Leaving OHP transparencies loaded in the bypass tray may cause them to stick together and result in a misfeed.
  • Page 94 2. Getting Started CMC039 • Fan envelopes, and then align their edges before loading. CMC040 • When fanning envelopes, make sure they are not stuck together. If they are stuck together, separate them. • When fanning envelopes, make sure the envelope flaps are not stuck together. If they are stuck together, separate them.
  • Page 95: Unsupported Types Of Paper

    Paper and Other Media CMC042 Unsupported Types of Paper Avoid using the following paper as they are not supported by this machine. • Paper meant for an ink-jet printer • Bent, folded, or creased paper • Curled or twisted paper •...
  • Page 96: Paper Storage Precautions

    2. Getting Started Paper Storage Precautions Paper should always be stored properly. Improperly stored paper might result in poor print quality, paper jams, or printer damage. Recommendations are as follows: • Avoid storing paper in areas that are excessively cold, hot, humid, or dry. •...
  • Page 97 Paper and Other Media Envelope CMC044 1. Print area 2. Feed direction 3. Approximately 10 mm (0.39 inches) 4. Approximately 15 mm (0.59 inches) • The print area may vary depending on the paper size, printer language and printer driver settings. •...
  • Page 98: Loading Paper

    2. Getting Started Loading Paper This describes how to load paper into the paper tray and bypass tray. • Do not pull out the paper tray forcefully. If you do, the tray might fall and cause an injury. • When loading paper, take care not to trap or injure your fingers. Loading Paper in Tray 1 The following example explains loading procedure for the standard paper tray (Tray 1).
  • Page 99 Loading Paper Place the tray on a flat surface. Pinch the clip on the side paper guide and slide it to match the standard size. CMC046 CMC047 When loading custom size paper, position the paper guide slightly wider than the actual paper size.
  • Page 100 2. Getting Started CMC049 When loading custom size paper, position the paper guide slightly wider than the actual paper size. Load the new paper stack print side down. Make sure paper is not stacked higher than the upper limit marked inside the tray. CMC050 Slide the guides inward, until they are flush against the paper's sides.
  • Page 101 Loading Paper Check there are no gaps between the paper and the paper guides; both side and end paper guides. CMC052 If there is a gap between the paper and the end paper guide, as in the example below, the paper might not feed in correctly.
  • Page 102 2. Getting Started • For details about paper types supported by the machine, see p.84 "Paper and Other Media". • For details about the paper settings, see p.113 "Specifying Paper Type and Paper Size". Loading paper longer than A4 This section explains how to load paper longer than A4 (297 mm) into the machine. •...
  • Page 103 Loading Paper Pull out tray 1 carefully with both hands. CMF036 Place the tray on a flat surface. Release the extender locks on both sides of the tray, and then pull out the extender until it clicks. Make sure the extender's inner surface and the scale are aligned. CMC057 Lock the extender in the extended position.
  • Page 104 2. Getting Started Pinch the clip on the side paper guide, and then slide it to match the paper size. CMC059 CMC047 Pinch the end paper guide and slide it inward to match the paper size. CMC060...
  • Page 105 Loading Paper CMC049 Load the new paper stack print side down. Make sure paper is not stacked higher than the upper limit marked inside the tray. CMC069 Slide the guides inward until they are flush against the paper's sides. Make sure the paper is not stacked higher than the projection on the side paper guides. CMC051...
  • Page 106 2. Getting Started Check there are no gaps between the paper and the paper guides; both side and end paper guides. CMC062 If there is a gap between the paper and the end paper guide, as in the example below, the paper might not feed in correctly.
  • Page 107: Loading Paper In Tray 2

    Loading Paper • For details about paper types supported by the machine, see p.84 "Paper and Other Media". • For details about the paper settings, see p.113 "Specifying Paper Type and Paper Size". Loading Paper in Tray 2 The following example explains the loading procedure for tray 2. •...
  • Page 108 2. Getting Started Pinch the clips on the side paper guide, and then adjust the guide to the paper size. CMC066 Pinch the clip on the end paper guide, and slide it inward to match the paper size. CMC067 CMC068 Load the new paper stack print side down.
  • Page 109 Loading Paper CMC069 Make sure the paper is not stacked higher than the projection on the side paper guides. CMC070 Check there are no gaps between the paper and the paper guide; both side and end paper guides. CMC071...
  • Page 110: Loading Paper In The Bypass Tray

    2. Getting Started Carefully push tray 2 straight into the machine. CMF040 To avoid paper jams, make sure the tray is securely inserted. • The remaining paper indicator on the left front side of the paper tray shows approximately how much paper is remaining.
  • Page 111 Loading Paper Open the bypass tray. CMF041 If you load A4 (297 mm) or larger size paper, pull out the bypass tray extension. CMF042 Slide the side guides outward, then load paper with the print side up, and push in until it stops against the machine.
  • Page 112: Loading Envelopes

    2. Getting Started Adjust the side guides to the paper width. CMF044 • After loading paper in the tray, specify the paper type and size using the control panel. Also, specify the printer driver's paper setting accordingly before printing. • For details about supported types of paper, see p.84 "Paper and Other Media". •...
  • Page 113 Loading Paper • Some kinds of envelope might cause misfeeds, wrinkles or print poorly. • Print quality on envelopes may be uneven if parts of an envelope have different thicknesses. Print one or two envelopes to check print quality. • In a hot and humid environment, the envelope might be output creased or improper printing quality.
  • Page 114 2. Getting Started Adjust the side guides to the envelope width. CMF046 Open the rear cover. CMF095 Lower the levers for printing envelopes on both sides to the position indicated with an envelope mark. CMF047 Make sure to pull up the levers back to their original positions after printing.
  • Page 115: Specifying Paper Type And Paper Size

    Loading Paper Close the rear cover. CMF076 • After loading envelopes in the tray, specify the paper type and size using the control panel. Also, specify the printer driver's paper setting accordingly before printing. • Be sure to load envelopes so that their flaps are on the left. If you do not, the envelopes will become creased.
  • Page 116 2. Getting Started • For details about [Auto Continue], see p.279 "System Settings". Specifying the paper type This section describes how to specify the paper type. Press the [User Tools] key. CMF134 Press the [ ] [ ] keys to select [System Settings], and then press the [OK] key. Press the [ ] [ ] keys to select [Tray Paper Settings], and then press the [OK] key.
  • Page 117 Loading Paper Press the [User Tools] key. CMF134 Press the [ ] [ ] keys to select [System Settings], and then press the [OK] key. Press the [ ] [ ] keys to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] [ ] keys to select the paper size setting for the desired tray, and then press the [OK] key.
  • Page 118 2. Getting Started Press the [User Tools] key. CMF134 Press the [ ] [ ] keys to select [System Settings], and then press the [OK] key. Press the [ ] [ ] keys to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] [ ] keys to select the paper size setting for the desired tray, and then press the [OK] key.
  • Page 119: Placing Originals

    Placing Originals Placing Originals This section describes the types of originals you can set and how to place them. About Originals This section describes the types of originals that can be placed and the parts of the original that are unscannable.
  • Page 120: Unscannable Image Area

    2. Getting Started • Sticky originals such as translucent paper • Thin, highly flexible originals • Thick originals such as postcards • Bound originals such as books • Transparent originals such as OHP transparencies or translucent paper • Originals that are wet with toner or white out Unscannable image area Even if you correctly place originals in the ARDF or ADF or on the exposure glass, margins of a few millimeters on all four sides of the original might not be scanned.
  • Page 121: Placing Originals

    Placing Originals In copier mode In scanner mode In fax mode Left 3 mm 0 mm 1 mm Bottom 4 mm 0 mm 2 mm Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ARDF or ADF. •...
  • Page 122 2. Getting Started Lower the ARDF or ADF. Hold down the ARDF or ADF with your hands when using thick, folded, or bound originals and the ARDF or ADF cannot be lowered completely. Placing originals in the ARDF (Type 2 model) By using the ARDF, you can scan multiple pages at once.
  • Page 123 Placing Originals Place the aligned originals face up in the ARDF. The last page should be on the bottom. CMF051 • When placing originals longer than A4, pull out the ARDF output tray's extender. Placing originals in the ADF (Type 1 model) By using the ADF, you can scan multiple pages at once.
  • Page 124 2. Getting Started Place the aligned originals face up in the ADF. The last page should be on the bottom. CMF064 • When placing originals longer than A4, pull out the ADF tray's extenders.
  • Page 125: Entering Characters

    Entering Characters Entering Characters This section describes how to enter characters using the control panel when configuring the machine's settings. Use the keys as follows to enter characters. To enter a digit Press a number key. To delete a character Press the [ ] key.
  • Page 126 2. Getting Started • Characters you can enter depend on the setting you are configuring. • If the number you entered is too large or too small for the setting, it will not be accepted. If you press the [OK] key, the machine will increase or decrease the number to the minimum or maximum value for the setting.
  • Page 127: Restricting Machine Functions According To User

    Restricting Machine Functions According to User Restricting Machine Functions According to User You can set the machine to require a user code when someone tries to use certain machine functions. • When print jobs are restricted, you can only authenticate through the PCL6 printer driver. Printing from the PostScript 3 printer driver will not be possible.
  • Page 128 2. Getting Started For each user, you can specify which functions are available upon authentication. A maximum of 30 users can be registered. Start the Web browser, and access the machine by entering its IP address. Click [Restrict Available Functions]. Enter the administrator password if required.
  • Page 129: Modifying User Entries

    Restricting Machine Functions According to User Select a user entry, and then click [Change]. Type a unique user name in [User Name] using up to 16 alphanumeric characters. Type a unique user code in [User Code] using up to 8 digits. The user code will be used to authenticate users when they try to use a restricted function.
  • Page 130 2. Getting Started Click [Restrict Available Functions]. Enter the administrator password if required. Click [Apply]. Click [Available Functions per User]. A list of currently registered user entries appears. Select the entry to modify, and then click [Change]. Modify settings as necessary. Click [Apply].
  • Page 131: When Machine Functions Are Restricted

    When Machine Functions are Restricted When Machine Functions are Restricted When a machine function is restricted, only authorized users are able to use that function. Depending on the restricted function, users will be authenticated from the machine's control panel or in the printer/LAN-Fax driver.
  • Page 132 2. Getting Started Execute a print command. If an incorrect user code is entered, the job will be canceled automatically. • You cannot enter the user code if the [User Authentication] (PCL6 printer driver) or [User authentication] (LAN-Fax driver) check box on the [Advanced Options] tab of the driver's properties is checked.
  • Page 133: Using The Printer Function

    3. Using the Printer Function This chapter describes the printer functions. Configuring Option and Paper Settings Configure the printer driver according to the machine's option and paper settings. • Manage Printers permission is required to change the printer properties. Log on as an Administrators group member to acquire this permission.
  • Page 134: Mac Os X 10.3

    3. Using the Printer Function Select the tray you want to use under [Input Tray:], select the paper size under [Paper Size:], and then click [Update Now]. If bidirectional communication is not established, select the tray and paper size manually. Click [OK] to close the printer properties dialog box.
  • Page 135 Configuring Option and Paper Settings From the [System Preferences] menu, click [Quit System Preferences].
  • Page 136: Accessing The Printer Properties

    3. Using the Printer Function Accessing the Printer Properties This section describes accessing the printer properties. For details about settings, see the printer driver Help. Accessing the Printer Properties from the [Devices and Printers] Window • To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission.
  • Page 137 Accessing the Printer Properties Select the printer you want to use in the [Select Printer] list, and then click [Preferences]. • The procedure to open the printer's properties dialog box may vary depending on the application. For details, see the manuals provided with the application. •...
  • Page 138: Basic Operation In Printer Mode

    3. Using the Printer Function Basic Operation in Printer Mode The following procedure explains how to perform basic printing. Open the printer properties dialog box in your document's application. Set printing options as necessary, and then click [OK]. The printer properties dialog box closes. Click [OK].
  • Page 139: Canceling A Print Job

    Basic Operation in Printer Mode Reset the print job Cancel printing. • If [Auto Continue] under system settings is enabled, the machine ignores the paper type and size settings and prints on whatever paper is loaded. Printing stops temporarily when the error is detected, and restarts automatically after about ten seconds using the settings made on the control panel.
  • Page 140 3. Using the Printer Function Mac OS X 10.3 From the Apple menu, select [System Preferences...]. Under "Hardware", click [Print & Fax]. Click [Set Up Printers…]. Double-click the machine from "Printer List". Select the print job you want to cancel, and then click [Delete]. Mac OS X 10.4 From the Apple menu, select [System Preferences...].
  • Page 141: Printing Confidential Documents

    Printing Confidential Documents Printing Confidential Documents If you use the Locked Print function, you can password protect your print job. This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users seeing sensitive documents at the machine. •...
  • Page 142: Printing A Locked Print File

    3. Using the Printer Function • For details about [Locked Print], see p.279 "System Settings". Printing a Locked Print file When there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appears on the machine's control panel display when the machine is in the copier mode. Use the following procedure to unlock and print the Locked Print file.
  • Page 143: Deleting A Locked Print File

    Printing Confidential Documents Enter the password using the number keys, and then press the [OK] key. The Locked Print file is printed. • You can press the [Escape] key to exit to the previous level of the menu tree. • To enter the menu for changing the machine's settings, press the [Scanner] key or the [Facsimile] key, and then press the [User Tools] key.
  • Page 144: Checking Which Locked Print File Jobs Have Been Canceled

    3. Using the Printer Function When the Locked Print message is displayed, press the [User Tools] key. CMF134 Press the [ ][ ] keys to select the file you want to delete, and then press the [OK] key. Identify the Locked Print file by checking its time stamp and user ID. Press [Delete].
  • Page 145 Printing Confidential Documents Use the following procedure to check which Locked Print file jobs have been canceled. When the Locked Print message is displayed, press the [User Tools] key. CMF134 Press the [ ][ ] keys to find a file whose name starts with an "!" mark. The "!"...
  • Page 146 3. Using the Printer Function • The machine keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled when the machine's log is already full, the oldest log will be deleted automatically. • The message “Locked Print Job Deleted Press User Tools key” disappears when all log entries are cleared.
  • Page 147: Manual Duplex Printing (Type 1 Model)

    Manual Duplex Printing (Type 1 model) Manual Duplex Printing (Type 1 model) To print on both sides of paper using the Type 1 model, use the Manual Duplex function. In Manual Duplex printing, the machine prints only even pages of a document first, asks you to reload the output paper turned upside down into the machine, and then prints odd pages on the back sides of the paper.
  • Page 148 3. Using the Printer Function • For details about loading paper in the trays, see p.96 "Loading Paper". • For details about printer driver operation, see the printer driver Help.
  • Page 149: Using Various Print Functions

    Using Various Print Functions Using Various Print Functions This section briefly describes various print functions that you can configure with the printer driver to make printouts appropriate for your purposes. Print Quality Functions Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you can configure are described below.
  • Page 150: Print Output Functions

    3. Using the Printer Function Print Output Functions You can specify the form of print outputs according to your purposes. This section briefly describes some of the settings that you can specify. Printing multiple sets of a document You can print multiple sets of the same document. Collating the output in document batches You can print complete sets of a multiple-page document one set at a time (P1, P2, P1, P2 ...).
  • Page 151 Using Various Print Functions You can select to leave the cover page blank, or print the first page of the document on the cover page. If a cover page is inserted into a duplex job, you can print on its back side also. Paper for the cover page can either be the same as or different from the remaining pages.
  • Page 152 3. Using the Printer Function...
  • Page 153: Using The Copier Function

    4. Using the Copier Function This chapter describes the copier functions. The Screen in Copier Mode This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen.
  • Page 154 4. Using the Copier Function • If LDAP authentication is specified, you must first log in to the machine by entering a user name and password. • For details about [Function Priority], see p.298 "Administrator Settings". • For details about how to log in to the machine, see p.444 "When LDAP Authentication is Specified".
  • Page 155: Basic Operation In Copier Mode

    Basic Operation in Copier Mode Basic Operation in Copier Mode This section describes the basic procedure for making photocopies. • The original in the ARDF or ADF takes precedence over the original on the exposure glass if you place originals both in the ARDF/ADF and on the exposure glass. Press the [Copy] key.
  • Page 156 4. Using the Copier Function • If you want to copy the front side of the original again, turn over the original on the exposure glass, and then return to step 4. • If you want to end the job, press [ ]. •...
  • Page 157: Canceling A Copy

    Basic Operation in Copier Mode • For details about how to remove the jammed paper, see p.365 "Removing Printing Jams", or p. 375 "Removing Scanning Jams (Type 2 model)" or p.379 "Removing Scanning Jams (Type 1 model)". Canceling a Copy Follow the procedure below to cancel copying.
  • Page 158: Making Enlarged Or Reduced Copies

    4. Using the Copier Function Making Enlarged or Reduced Copies This section describes how to specify the reduction or enlargement ratio for the current job. Scaling There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio.
  • Page 159 Making Enlarged or Reduced Copies Press the [Reduce/Enlarge] key. CMF136 Press [Reduce], [Enlarge], or [Zoom]. For [Reduce] or [Enlarge], press the [ ][ ][ ][ ] keys to select the desired ratio. For [Zoom], specify the desired ratio using the number keys. Press the [OK] key.
  • Page 160: Combining Pages And Making 2-Sided Copies

    4. Using the Copier Function Combining Pages and Making 2-sided Copies This section describes how to set the machine to combine multiple pages (2 or 4 pages) of an original onto a single page. Also, with the Type 2 model, you can scan 2-sided originals and make 2-sided copies.
  • Page 161 Combining Pages and Making 2-sided Copies Original Copy Left to Right Top to Bottom Left to Right Top to Bottom CMF251 • 2Sd 1Orig->Comb 2on1 1Sd (Type 2 model only) Original Copy Top to Top Top to Bottom CMF252...
  • Page 162 4. Using the Copier Function Original Copy Top to Top Top to Bottom CMF263 • 2Sd 2Orig->Comb 4on1 1Sd (Type 2 model only) Original Copy Left to Right, Top to Top Top to Bottom, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Bottom CMF253...
  • Page 163 Combining Pages and Making 2-sided Copies Original Copy Top to Bottom, Top to Top Left to Right, Top to Top Top to Bottom, Top to Bottom Left to Right, Top to Bottom CMF254 Combined copy on 2 sides (Type 2 model only) In this mode, copy will be made on 2 sides, on each of which 2 or 4 pages of an original will be printed.
  • Page 164 4. Using the Copier Function Original Copy Left to Right, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Top Top to Bottom, Top to Bottom CMF256 Original Copy Left to Right, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Top Top to Bottom, Top to Bottom...
  • Page 165 Combining Pages and Making 2-sided Copies Original Copy Top to Top Top to Bottom CMF258 Original Copy Top to Top Top to Bottom CMF264 • 2Sd 4Orig->Comb 4on1 2Sd...
  • Page 166 4. Using the Copier Function Original Copy Left to Right, Top to Top Top to Bottom, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Bottom CMF259 Original Copy Left to Right, Top to Top Top to Bottom, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Bottom...
  • Page 167 Combining Pages and Making 2-sided Copies Original Copy Top to Top Top to Bottom Top to Top Top to Bottom CMF261 • 2 Sided Orig->2 Sided Copy Original Copy CMF262 Use this procedure to set copy mode for the current job. Press [Dup/Comb].
  • Page 168 4. Using the Copier Function Press the [ ][ ] keys to select page and binding orientations, and then press the [OK] key. The screen will show the selected copy mode. • You can press the [Escape] key to exit to the previous level of the menu tree. •...
  • Page 169: Copying Both Sides Of An Id Card Onto One Side Of Paper

    Copying Both Sides of an ID Card onto One Side of Paper Copying Both Sides of an ID Card onto One Side of Paper This section describes how to copy the front and back sides of an ID card, or other small document, onto one side of a sheet of paper.
  • Page 170 4. Using the Copier Function CMF065 Press the [Start] key. A message prompting you to place the original back side down on the exposure glass appears on the display. Within 30 seconds, place the original back side down and top to the machine rear on the exposure glass, and then press the [Start] key again.
  • Page 171: Making 2-Sided Copies Manually (Type 1 Model)

    Making 2-sided Copies Manually (Type 1 model) Making 2-sided Copies Manually (Type 1 model) This section describes how to make 2-sided copies by copying single-sided documents onto the front and back sides of each sheet using the Type 1 model. Perform duplex copying manually with the Type 1 model.
  • Page 172: Specifying Scan Settings

    4. Using the Copier Function Specifying Scan Settings This section describes how to specify image density and quality for the current job. Adjusting Image Density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, the darker the printout. Press the [Density] key.
  • Page 173: Selecting The Document Type According To Original

    Specifying Scan Settings Selecting the Document Type According to Original This section describes how to select the best document type for the original that you are scanning. There are three document types: Mixed Select this when the original contains both text and photographs or pictures. Text Select this when the original contains only text and no photographs or pictures.
  • Page 174 4. Using the Copier Function • For details about [Original Type], see p.257 "Copy Settings". • For details about [System Auto Reset Timer], see p.298 "Administrator Settings".
  • Page 175: Using The Scanner Function

    5. Using the Scanner Function This chapter describes the scanner functions. There are two scanning methods: scanning using the control panel and scanning from the computer (TWAIN scanning). The Screen in Scanner Mode This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on.
  • Page 176 5. Using the Scanner Function • The machine's default mode at power on can be specified in the [Function Priority] setting under [Admin. Tools]. • If LDAP authentication is specified, you must first log in to the machine by entering a user name and password.
  • Page 177: Registering Scan Destinations

    Registering Scan Destinations Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.
  • Page 178 5. Using the Scanner Function Scan to E-mail Settings Item Setting Description Select when setting the destination as a Quick Dial Quick Dial Number Optional entry. Name of the destination. The name specified here will Name Required be shown on the screen when selecting a scan destination.
  • Page 179 Registering Scan Destinations Item Setting Description Select the sides of the original (1 side or 2-sides) to scan according to the page and binding orientation. Original Required Note that if 2-sided scanning is specified, you must use (Type 2 model only) the ARDF (scanning will not be possible with the exposure glass).
  • Page 180 5. Using the Scanner Function Item Setting Description Name or IP address of the FTP server. Can contain up Hostname or IP Address Required to 64 characters. File format of the scanned file when scanning in color. File Format (Color/Gray Required PDF or JPEG can be selected.
  • Page 181 Registering Scan Destinations Scan to Folder Settings Item Setting Description Select when setting the destination as a Quick Dial Quick Dial Number Optional entry. Name of the destination. The name specified here will Name Required be shown on the screen when selecting a scan destination.
  • Page 182 5. Using the Scanner Function Item Setting Description File format of the scanned file when scanning in color. File Format (Color/Gray Required PDF or JPEG can be selected. PDF supports multiple Scale) pages in a document, but JPEG does not. File format of the scanned file when scanning in black File Format (Black &...
  • Page 183: Modifying Scan Destinations

    Registering Scan Destinations • To test sending files to a Scan to FTP or Scan to Folder destination, see p.183 "Basic Operation for Scan to E-mail/FTP/Folder". • For details about creating backup files, see p.355 "Backing Up the Machine's Settings". •...
  • Page 184 5. Using the Scanner Function Click [Scan Destination]. Click the [E-mail Address], [FTP], or [Folder] tab. Select the entry to delete, and then click [Delete]. Confirm that the entry you have selected is the entry that you want to delete. Enter the administrator password if required.
  • Page 185: Scanning Using The Control Panel

    Scanning Using the Control Panel Scanning Using the Control Panel Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB).
  • Page 186 5. Using the Scanner Function Press the [ ][ ] keys to select [Search Address Book], and then press the [OK] key. If you want to search for a specific entry by its name, enter the first letters of the name using the number keys, and then press the [OK] key.
  • Page 187 Scanning Using the Control Panel • If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on the exposure glass repeatedly in a single scan procedure. • If [File Type] under scanner settings is set to [Multi-page], you can scan multiple pages to create a single PDF or TIFF file containing all pages.
  • Page 188 5. Using the Scanner Function CMF142 Using the [Pause/Redial] key Press the [Pause/Redial] key to select the last used destination. CMF143 • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel.
  • Page 189 Scanning Using the Control Panel • You can search Scan to E-mail destinations from the LDAP server (not Scan to FTP or Scan to Folder destinations). Press the [Scanner] key. CMF132 Press the [Address Book] key. CMF140 Press the [ ][ ] keys to select [Search LDAP], and then press the [OK] key. Press the [ ][ ] keys to select [Start LDAP Search], and then press the [OK] key.
  • Page 190: Basic Operation For Scan To Usb

    5. Using the Scanner Function • The scanned files to the destinations specified from the LDAP server will be created with the machine's current scan settings. If necessary, configure the scan settings before executing scanning. • If a record that has been found contains multiple destinations, the first of those destinations will be used.
  • Page 191 Scanning Using the Control Panel Press the [Scanner] key. CMF132 "Loading..." appears on the display. Wait until the display changes to show "Save Scn Data to USB" (the duration depends on your USB flash disk). Place the original on the exposure glass or in the ARDF/ADF. If necessary, configure advanced scan settings.
  • Page 192 5. Using the Scanner Function Press the appropriate selection key according to the desired file format. Depending on the machine's settings, you may see the following screen on the display when scanning from the exposure glass. If you see this screen, proceed to the next step. If not, proceed to step 8. If you have more originals to scan, place the next original on the exposure glass, and then press [Yes].
  • Page 193: Specifying The Scan Settings

    Scanning Using the Control Panel Specifying the Scan Settings This section describes how to specify the scanning size, image density, and resolution for the current job. When a scan destination is specified When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book.
  • Page 194 5. Using the Scanner Function Enter the length using the number keys, and then press the [OK] key. To enter a decimal point, press [ ]. • You can press the [Escape] key to exit to the previous level of the menu tree. •...
  • Page 195: Specifying Resolution

    Scanning Using the Control Panel • Temporary job settings are cleared in the following cases: • When no input is received for the period of time specified in [System Auto Reset Timer] while the initial screen is displayed. • When the [Clear/Stop] key is pressed while the initial screen is displayed. •...
  • Page 196 5. Using the Scanner Function • When the power is turned off. • When the machine's default for the same setting is changed. • For details about [Resolution], see p.263 "Scanner Settings". • For details about [System Auto Reset Timer], see p.298 "Administrator Settings". Specifying the scanning side according to the original (Type 2 model) If you are using the Type 2 model, you can specify the machine to scan both sides of original automatically using the ARDF.
  • Page 197: Scanning From A Computer

    Scanning from a Computer Scanning from a Computer Scanning from a computer (TWAIN scanning) allows you to operate the machine from your computer and scan originals into your computer directly. TWAIN scanning is available with both USB and network connections. Basic Operation for TWAIN Scanning You can perform TWAIN scanning by using a TWAIN-compatible application.
  • Page 198 5. Using the Scanner Function 2. Original: Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ARDF or ADF. 3. Original type According to your original, select a setting from the list of options detailed below, or select [Custom...] to configure your own scan settings.
  • Page 199 Scanning from a Computer Selectable resolutions vary depending on where the original is set. • When using the exposure glass: 75, 100, 150, 200, 300, 400, 500, 600, 1200, 2400, 4800, 9600, 19200 dpi, User defined • When using the ARDF or ADF: 75, 100, 150, 200, 300, 400, 500, 600 dpi, User defined 6.
  • Page 200 5. Using the Scanner Function...
  • Page 201: Using The Fax Function

    6. Using the Fax Function This chapter describes the fax functions. The Screen in Fax Mode This section provides information about the screen in fax mode. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to switch to the fax screen.
  • Page 202 6. Using the Fax Function • The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. • If LDAP authentication is specified, you must first log in to the machine by entering a user name and password.
  • Page 203: Setting The Date And Time

    Setting the Date and Time Setting the Date and Time This section describes how to set the time and date for the machine's internal clock, and how to select the display format. • Date Year, month, date, and date format (Month/Day/Year, Day/Month/Year, or Year/Month/Day) •...
  • Page 204 6. Using the Fax Function • A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. • If an incorrect time or date is input, the machine automatically corrects it to the nearest valid time or date.
  • Page 205: Registering Fax Destinations

    Registering Fax Destinations Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel or Web Image Monitor. The Address Book allows you to specify fax destinations quickly and easily. • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss.
  • Page 206: Modifying Fax Destinations

    6. Using the Fax Function Press the [ ][ ] keys to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then press the [OK] key. Press the [ ][ ] keys to select [No.], and then enter the desired Quick Dial number (1 to 20) or Speed Dial number (1 to 200) using the number keys.
  • Page 207 Registering Fax Destinations Press the [User Tools] key. CMF134 Press the [ ][ ] keys to select [Address Book], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
  • Page 208: Registering Fax Destinations Using Web Image Monitor

    6. Using the Fax Function Press the [User Tools] key. CMF134 Press the [ ][ ] keys to select [Address Book], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
  • Page 209 Registering Fax Destinations From the [Destination Type] list, select [Fax]. Select [Quick Dial Number] or [Speed Dial Number], and then select the registration number from the list. Register information as necessary. Enter the administrator password if required. Click [Apply]. Close the Web browser. Fax destination settings Item Setting...
  • Page 210 6. Using the Fax Function • To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing mode from pulse to tone temporarily. • For details about [Pause Time], see p.267 "Fax Transmission Settings". •...
  • Page 211: Sending A Fax

    Sending a Fax Sending a Fax This section describes the transmission modes and the basic operations for sending a fax. • It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode This section describes how to select the transmission mode.
  • Page 212: Internet Fax Transmission Overview

    6. Using the Fax Function Press the [ ][ ] keys to select [Off], [On], or [Next Fax Only], and then press the [OK] key. For Memory Transmission, select [Off]. For Immediate Transmission, select [On] or [Next Fax Only]. Press the [User Tools] key to return to the initial screen. •...
  • Page 213: Basic Operation For Sending A Fax

    Sending a Fax Basic Operation for Sending a Fax This section describes the basic operation for sending a fax. • The original in the ARDF or ADF takes precedence over the original on the exposure glass if you place originals both in the ARDF/ADF and on the exposure glass. Press the [Facsimile] key.
  • Page 214 6. Using the Fax Function seconds, press [OK], and then press the [Start] key. If the fax numbers do not match, go back to step 3. • When using the exposure glass in Memory Transmission mode, you will be prompted to place another original.
  • Page 215: Canceling A Fax

    Sending a Fax • For details about specifying destinations using the One Touch buttons, Speed Dial function, LDAP server, or [Pause/Redial] key, see p.214 "Specifying the Fax Destination". • For details about broadcasting a fax, see p.214 "Specifying the Fax Destination". •...
  • Page 216: Specifying The Fax Destination

    6. Using the Fax Function Press the [Clear/Stop] key. CMF135 • If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled. The fax will be sent to the subsequent destinations as normal. • For details about the broadcasting function, see p.218 "Specifying the destination using the broadcast function".
  • Page 217 Sending a Fax Press the [Facsimile] key. CMF133 Press the One Touch button to which the desired Quick Dial entry is registered. Press the [Shift] key if you want to use Quick Dial entries Nos. 11 to 20 before pressing a One Touch button.
  • Page 218 6. Using the Fax Function Press the [Facsimile] key. CMF133 Press the [Address Book] key. CMF140 Press the [ ][ ] keys to select [Search Address Book], and then press the [OK] key. If you want to search for a specific entry by its registration number or name, use the following procedure: •...
  • Page 219 Sending a Fax • For details about printing the Speed Dial list, see p.291 "Printing Lists/Reports". Specifying the destination from an LDAP server This section describes how to select a destination registered on the LDAP server. • To search for a destination from an LDAP server, the LDAP server must be registered in advance, and [LDAP Search] must be enabled under the LDAP server settings.
  • Page 220: Specifying The Destination Using The Broadcast Function

    6. Using the Fax Function • The search result will contain destinations that match the predefined search conditions. • If a record that has been found contains multiple destinations, the first of those destinations will be used. • For details about registering LDAP servers, see p.440 "Programming the LDAP server". •...
  • Page 221 Sending a Fax • While specifying multiple destinations, you can press the [Clear/Stop] key to clear all destinations. • If you specify multiple destinations in Immediate Transmission mode, the mode switches to Memory Transmission mode temporarily. • If the destinations contain both normal fax destinations and Internet Fax destinations, the fax will be sent to the Internet Fax destinations first.
  • Page 222: Useful Sending Functions

    6. Using the Fax Function Useful Sending Functions This section explains some useful fax functions. You can confirm the status of the other party's machine easily before sending a fax by using the On Hook Dial function. If you have an extra telephone, you can talk and send a fax in one call. •...
  • Page 223 Sending a Fax Press the [On Hook Dial] key. CMF145 "On Hook" appears on the screen. Specify the destination using the number keys. If you hear a high pitched tone, press the [Start] key. CMF141 Press [TX], and then press the [Start] key. •...
  • Page 224: Specifying The Scan Settings

    6. Using the Fax Function Press the [Facsimile] key. CMF133 Pick up the handset of the external telephone. Specify the destination using the external telephone. When the other party answers, ask them to press their fax start button. If you hear a high pitched tone, press the [Start] key. CMF141 Press [TX], and then press the [Start] key.
  • Page 225: Specifying The Resolution

    Sending a Fax Press the [Density] key. CMF138 Press the [ ][ ] keys to select the desired density level, and then press the [OK] key. • Press the [Escape] key to discard the current change and return to the initial screen. •...
  • Page 226 6. Using the Fax Function Press the [Image Quality] key. CMF139 Press the [ ][ ] keys to select the desired resolution setting, and then press the [OK] key. • Press the [Escape] key to discard the current change and return to the initial screen. •...
  • Page 227 Sending a Fax Press [Original]. Press the [ ][ ] keys to select the desired scanning method, and then press the [OK] key. Select the sides of the original (1 side or 2-sides) to scan. When scanning 2-sides, select the page and binding orientations according to the original.
  • Page 228: Using The Fax Function From A Computer (Lan-Fax)

    6. Using the Fax Function Using the Fax Function from a Computer (LAN- Fax) This section describes how to use the fax function of the machine from a computer. You can send a document directly from a computer through this machine to another fax machine, without printing the document.
  • Page 229 Using the Fax Function from a Computer (LAN-Fax) Click the [Address Book] tab. • From the [View:] list, you can select the type of destinations to display. • [All]: Displays all destinations. • [Group]: Displays groups only. • [User]: Displays individual destinations only. Registering destinations This section describes how to register destinations in the LAN-Fax Address Book.
  • Page 230: Modifying Destinations

    6. Using the Fax Function Setting LAN-Fax destinations Item Setting Description Name Required Name of the destination. Can contain up to 32 characters. Company name of the destination. Can contain up to 64 Company Optional characters. You can select from registered data. Department name of the destination.
  • Page 231 Using the Fax Function from a Computer (LAN-Fax) Open the LAN-Fax Address Book, select the destination you want to modify from the [User List:], and then click [Edit]. Modify information as necessary, and then click [OK]. Click [Save as new User] if you want to register a new destination with similar information. This is useful when you want to register a series of destinations that contain similar information.
  • Page 232: Modifying Groups

    6. Using the Fax Function Select the destination you want to include in the group from [User List:], and then click [Add]. To delete a destination from a group, select the destination you want to delete from [List of Group Members:], and then click [Delete from List].
  • Page 233 Using the Fax Function from a Computer (LAN-Fax) Open the LAN-Fax Address Book, select the destination you want to delete from [User List:], and then click [Delete]. A confirmation message appears. Click [Yes]. • A destination is automatically deleted from a group if that destination is deleted from the LAN-Fax Address Book.
  • Page 234 6. Using the Fax Function For each field, select an appropriate item from the list. Select [*empty*] for fields for which there is no data to import. Note that [*empty*] cannot be selected for [Name] or [Fax]. Click [OK]. If a destination with the same name is found during the import process, select one of the following operations: •...
  • Page 235: Basic Operation For Sending Faxes From A Computer

    Using the Fax Function from a Computer (LAN-Fax) • Group data cannot be exported or imported. • Up to 1000 destinations can be registered in the LAN-Fax Address Book. If this limit is exceeded during importing, the remaining destinations will not be imported. Basic Operation for Sending Faxes from a Computer This section describes the basic operation for sending faxes from a computer.
  • Page 236 6. Using the Fax Function If you want to attach a fax cover sheet, click [Edit Cover Sheet] on the [Specify Destination] tab, and then select the [Attach a Cover Sheet] check box. Edit the cover sheet as necessary, and then click [OK]. Click [Send].
  • Page 237: Editing A Fax Cover Sheet

    Using the Fax Function from a Computer (LAN-Fax) Canceling while the machine is receiving a fax from the computer Cancel the fax from the computer. If the machine is shared by multiple computers, be careful not to cancel the fax of another user. Double-click the printer icon on the task bar of your computer.
  • Page 238 6. Using the Fax Function Click the [Specify Destination] tab, and then click [Edit Cover Sheet]. Configure settings as necessary, and then click [Print]. • For details about settings, see p.236 "Settings you can configure for the fax cover sheets". Settings you can configure for the fax cover sheets This section describes the settings you can configure for the fax cover sheets.
  • Page 239: Configuring Transmission Settings

    Using the Fax Function from a Computer (LAN-Fax) • FAX: Enter your fax number. Can contain up to 64 characters. 3. Import Bitmap Specify a bitmap image you want to show on the cover sheet. The image will be shown in the position as follows: Left=180, Right=800, Top=50, Bottom=180 (pixel).
  • Page 240 6. Using the Fax Function Select the LAN-Fax driver as the printer, and then click a button such as [Preferences] or [Properties] to open the driver's properties. LAN-Fax driver properties dialog box appears. Click the [Setup] tab. Configure settings as necessary, and then click [OK]. •...
  • Page 241 Using the Fax Function from a Computer (LAN-Fax) 2. Orientation Specifies the page orientation. 3. Resolution Specifies the resolution. • Standard Select this for a document with normal-sized characters. • Fine Select this for a document with small print. • Photo Select this for a document with images such as photographs or shaded drawings.
  • Page 242: Receiving A Fax

    6. Using the Fax Function Receiving a Fax This section describes fax reception functions. • When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. • The machine may not be able to receive faxes when the amount of free memory space is low. •...
  • Page 243 Receiving a Fax In this mode, you can use the machine with an external telephone answering device. Press the [User Tools] key. CMF134 Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key. Press the [ ][ ] keys to select [Reception Settings], and then press the [OK] key. Press the [ ][ ] keys to select [Switch Reception Mode], and then press the [OK] key.
  • Page 244 6. Using the Fax Function Press the [Start] key. Replace the handset. Receiving a fax in Fax Only mode When the reception mode is set to Fax Only mode, the machine automatically answers all incoming calls in fax reception mode. •...
  • Page 245: Receiving An Internet Fax

    Receiving a Fax • For details about manually receiving a fax, see p.241 "Receiving a fax in FAX/TEL Manual mode". Receiving a fax in FAX/TAD mode When the reception mode is set to FAX/TAD mode, the external telephone answering device answers and records messages when the machine receives telephone calls.
  • Page 246: Forwarding Or Storing Faxes In Memory

    6. Using the Fax Function Manual reception When [Automatic POP] is disabled, use the control panel to manually connect to the POP3 server and check for new e-mails. Press the [User Tools] key. CMF134 Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key. Press the [ ][ ] keys to select [Reception Settings], and then press the [OK] key.
  • Page 247 Receiving a Fax 2. Configure what to do after forwarding in [Print Forwarded File] under fax feature settings: • [On]: Store the faxes in memory for printing. • [Off]: Delete the faxes from memory. 3. Configure the print setting for faxes stored in memory in [Print Received File] under fax feature settings.
  • Page 248: Printing Out Faxes Stored In Memory

    6. Using the Fax Function • If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a paper jam, the fax will remain in memory and the Fax Received indicator will flash. The remaining pages will start printing as soon as the problem is resolved.
  • Page 249 Receiving a Fax • If the machine remains turned off for a certain period of time (for example, when the power switch is turned off or when there is a power failure), all documents stored in memory will be lost. If the Fax Received indicator is lit or flashing, make sure to print out the stored documents before turning off the power (for example, prior to relocating the machine).
  • Page 250: Receiving Or Rejecting Faxes From Special Senders

    6. Using the Fax Function Receiving or Rejecting Faxes from Special Senders You can set the machine to receive (or reject) faxes only from the registered Special Senders. This helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper. To use this function, you must first register Special Senders using Web Image Monitor, and then select whether to accept or reject faxes from them.
  • Page 251 Receiving a Fax Click [Apply]. Close the Web browser. • A fax number can contain 0 to 9, “ ”, and space. Limiting the incoming faxes This section describes how to set the machine to receive (or reject) faxes only from the programmed Special Senders.
  • Page 252: When The Machine Prints A Power Failure Report

    6. Using the Fax Function When the Machine Prints a Power Failure Report If the power supply for this machine is cut off while sending or receiving a fax (due to a power failure, etc.), the fax communication will fail. Also, if the machine remains turned off for about an hour, all documents stored in memory will be lost.
  • Page 253: Configuring The Machine Using The Control Panel

    7. Configuring the Machine Using the Control Panel This chapter describes how to configure and adjust the machine's operational settings using the control panel. The machine can be operated using its default, but the configuration can be changed depending on the needs of the user.
  • Page 254 7. Configuring the Machine Using the Control Panel Press the [ ][ ] keys to select the document type of the original, and then press the [OK] key. Press the [User Tools] key to return to the initial screen. • You can press the [Escape] key to exit to the previous level of the menu tree. •...
  • Page 255: Menu Chart

    Menu Chart Menu Chart This section lists the parameters included in each menu. • Some items might not appear depending on the model type or machine's configuration. • Some items can also be configured using Web Image Monitor. Copy Settings ([ ][ ] key setting) Select Paper Sort Original Type...
  • Page 256 7. Configuring the Machine Using the Control Panel Pause Time Auto Redial Print Fax Header Original Fax Feature Settings ([User Tools] key setting) Reception Settings Select Paper Tray Delete TX Standby File Communication Settings Report Print Settings Fax Address Book Settings ([User Tools] key setting) Quick Dial Dest.
  • Page 257 Menu Chart Network Settings ([User Tools] key setting) Ethernet IPv4 Configuration IPv6 Configuration Printing Lists/Reports ([User Tools] key setting) Configuration Page Fax Journal TX/RX Standby File List Quick Dial Dest. List Fax Speed Dial Dest. List Scanner Dest. List Scanner Journal Maintenance Page Special Sender List Administrator Settings ([User Tools] key setting)
  • Page 258 7. Configuring the Machine Using the Control Panel Shortcut to Function Admin. Tools Lock IPsec Fax Number Confirmation Save Scn Data to USB Printer Feature Settings ([User Tools] key setting) List/Test Print System PCL Menu PS Menu • For details about configuring the machine using Web Image Monitor, see p.309 "Using Web Image Monitor".
  • Page 259: Copy Settings

    Copy Settings Copy Settings This section describes how to configure the copy settings. Changing Copy Settings The procedure for changing the sort copy setting is provided as an example. Press the [Copy] key. CMF131 Press the [ ][ ] keys. CMF144 Press the [ ][ ] keys to select [Sort], and then press the [OK] key.
  • Page 260: Copy Setting Parameters

    7. Configuring the Machine Using the Control Panel Copy Setting Parameters This section describes the copy setting parameters. Select Paper Specifies the paper size used for printing copies. When a tray is selected, the machine prints from that tray only. When a paper size is selected, the machine checks the trays for the paper of the specified size in the order of priority as set in [Paper Tray Priority] under system settings.
  • Page 261 Copy Settings • Pages that are entirely or mainly photographs or pictures, such as magazine pages. Density Specifies the image density for photocopying. Default: • (Lightest) • • • • (Darkest) Reduce/Enlarge Specifies the percentage by which copies are enlarged or reduced. Also, ID card copying can be specified.
  • Page 262 7. Configuring the Machine Using the Control Panel Duplex/Combine Specifies combined/2-sided copying. Select a copy mode according to your original and how you want the copy outputs to appear. For more details, see p.158 "Combining Pages and Making 2-sided Copies". Note that enabling combined/2-sided copying automatically disables ID card copying.
  • Page 263 Copy Settings • Portrait: T to B, T to B • Landscape: L to R, T to T • Landscape: L to R, T to B • Landscape: T to B, T to T • Landscape: T to B, T to B •...
  • Page 264 7. Configuring the Machine Using the Control Panel • Portrait: T to B, T to T • Portrait: T to B, T to B • Landscape: L to R, T to T • Landscape: L to R, T to B •...
  • Page 265: Scanner Settings

    Scanner Settings Scanner Settings This section describes how to configure the scanner settings. Changing Scanner Settings The procedure for changing the file type setting is provided as an example. Press the [Scanner] key. CMF132 Press the [ ][ ] keys. CMF144 Press the [ ][ ] keys to select [File Type], and then press the [OK] key.
  • Page 266: Scanner Setting Parameters

    7. Configuring the Machine Using the Control Panel Scanner Setting Parameters This section describes the scanner setting parameters. Scan Size Specifies the scanning size according to the size of the original. Default: [A4], [8 1/2 × 11] • 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, Custom Size Scanning Mode Specifies the scanning mode using the control panel.
  • Page 267 Scanner Settings • (Darkest) Resolution Specifies the resolution for scanning the original. Default: [300 × 300dpi] • 100 × 100dpi • 150 × 150dpi • 200 × 200dpi • 300 × 300dpi • 400 × 400dpi • 600 × 600dpi Compression (Colour) Specifies the color compression ratio for JPEG files.
  • Page 268 7. Configuring the Machine Using the Control Panel This setting appears only for the Type 2 model. Default: [1 Sided] • 1 Sided • 2 Sided Portrait: T to T • 2 Sided Portrait: T to B • 2 Sided Landscape: T to T •...
  • Page 269: Fax Transmission Settings

    Fax Transmission Settings Fax Transmission Settings This section describes how to configure the fax transmission settings. Changing Fax Transmission Settings The procedure for setting the resolution for scanning the original is provided as an example. Press the [Facsimile] key. CMF133 Press the [ ][ ] keys.
  • Page 270: Fax Transmission Setting Parameters

    7. Configuring the Machine Using the Control Panel Fax Transmission Setting Parameters This section describes fax transmission setting parameters. Immediate TX Sets the machine to send a fax immediately when the original is scanned. Default: [Off] • Off Select this when using Memory Transmission. •...
  • Page 271 Fax Transmission Settings Auto Redial Sets the machine to redial the fax destination automatically when the line is busy or a transmission error occurs, if the machine is in Memory Transmission mode. The number of redial attempts is preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute intervals.
  • Page 272: Fax Feature Settings

    7. Configuring the Machine Using the Control Panel Fax Feature Settings This section describes how to configure the fax feature settings. Changing Fax Feature Settings The procedure for setting the tray for printing faxes is provided as an example. Press the [User Tools] key. CMF134 Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key.
  • Page 273 Fax Feature Settings • Fax Only The machine automatically answers all incoming calls in fax reception mode. • FAX/TEL(Mnl.) The machine rings when it receives incoming calls. The machine receives faxes only when you manually receive faxes. • FAX/TAD The machine receives faxes automatically when a fax call is received. Otherwise, the connected telephone answering device answers the call.
  • Page 274 7. Configuring the Machine Using the Control Panel • Authorized Reception Sets the machine to receive (or reject) faxes only from the programmed Special Senders. This helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper.
  • Page 275 Fax Feature Settings • On Store the faxes in memory for printing after forwarding. • Off Delete the faxes from memory after forwarding. • Notify Forward Status Sets the machine to send e-mail notifications after faxes are forwarded. The e-mail notification destination depends on how the forwarding destination is configured using Web Image Monitor (for details, see p.320 "Configuring the Fax Settings").
  • Page 276 7. Configuring the Machine Using the Control Panel To delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu tree without deleting the fax job. Communication Settings • ECM Transmission Sets the machine to automatically resend parts of the data that are lost during transmission. This function is not available with Internet Fax transmission.
  • Page 277 Fax Feature Settings • 14.4 Kbps • 9.6 Kbps • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps • JBIG Enables transmission and reception of JBIG-compressed images, which require less communication time than MMR-/MR-/MH-compressed images. Note that to use this function, [ECM Transmission] and [ECM Reception] must also be enabled.
  • Page 278 7. Configuring the Machine Using the Control Panel Sets the machine to print a fax journal automatically for every 50 fax jobs (both sent and received). The fax journal will be printed on A4 or Letter size paper. Default: [Auto Print] •...
  • Page 279: Fax Address Book Settings

    Fax Address Book Settings Fax Address Book Settings This section describes the fax Quick Dial/Speed Dial settings. Registering Fax Destinations in Fax Quick Dial/Speed Dial Register fax destinations in the Address Book using this menu. • A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. •...
  • Page 280 7. Configuring the Machine Using the Control Panel Specifies the name for Speed Dial entries. The name can contain up to 20 characters.
  • Page 281: System Settings

    System Settings System Settings This section describes the machine's operational settings. Changing System Settings The procedure for changing the volume of the panel key sound is provided as an example. Press the [User Tools] key. CMF134 Press the [ ][ ] keys to select [System Settings], and then press the [OK] key. Press the [ ][ ] keys to select [Adjust Sound Volume], and then press the [OK] key.
  • Page 282 7. Configuring the Machine Using the Control Panel Specifies the volume of the beep that sounds when a key is pressed. • Off • Low • Middle • High • Ring Volume Specifies the volume of the ring when a call is received. •...
  • Page 283 System Settings • Middle • High Tray Paper Settings • Paper Type: Tray 1 Specifies the paper type for tray 1. Default: [Plain Paper] Thin Paper, Plain Paper, Recycled Paper, Colour Paper, Letterhead, Preprinted Paper, Prepunched Paper, Label Paper, Bond Paper, Cardstock, Thick Paper 1, Thick Paper 2 •...
  • Page 284 7. Configuring the Machine Using the Control Panel • Bypass Tray Priority Specifies how print jobs using the bypass tray are handled. Default: [Machine Setting(s)] • Machine Setting(s) The machine prints all print jobs according to the machine’s settings. An error will occur if the paper size/type settings of the machine and printer driver do not match.
  • Page 285 System Settings • Tray 1 • Tray 2 • Bypass Tray • Facsimile Select a tray to check first when [Auto] is selected for [Select Paper Tray] under fax feature settings. • Tray 1 • Tray 2 I/O Timeout • USB Specifies how many seconds the machine waits for print data, if the data is interrupted while it is being sent from the computer via USB.
  • Page 286 7. Configuring the Machine Using the Control Panel Specifies whether the same printer/LAN-Fax driver can be used for multiple machines or not under USB connection. Default: [Off] • On The same printer/LAN-Fax driver you have installed in your computer can be used with any machine other than the one originally used for installation, if the machine is of the same model.
  • Page 287 System Settings Displays the remaining life of the transfer roller. (New), (Needs replacing) • Paper Feed Roller Displays the remaining life of the paper feed roller. (New), (Needs replacing) Scanner Carriage • Lock Scnr. Carriage Returns the scanning unit inside the machine to its original position. Before transporting the machine, use this function to return the scanning unit to its original position.
  • Page 288 7. Configuring the Machine Using the Control Panel Select this to adjust the duplex back side registration vertically. Scan Warm-up Time If the machine is used in a room where the temperature is low, the machine may not be able to scan originals clearly.
  • Page 289: Network Settings

    Network Settings Network Settings This section describes the network settings. Changing Network Settings The procedure for changing the network speed is provided as an example. Press the [User Tools] key. CMF134 Press the [ ][ ] keys to select [Network Settings], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
  • Page 290 7. Configuring the Machine Using the Control Panel Displays the machine's MAC address. • Ethernet Speed Displays the current Ethernet speed setting. • 100Mbps Full Duplex • 100Mbps Half Duplex • 10Mbps Full Duplex • 10Mbps Half Duplex • Ethernet Unavailable Appears when a network cable is not connected.
  • Page 291 Network Settings Default: XXX.XXX.XXX.XXX The numbers represented by "X" vary according to your network environment. • Gateway Address Specifies the machine's default gateway address when DHCP is not used. Use this menu to check the current default gateway address when DHCP is used. Default: XXX.XXX.XXX.XXX The numbers represented by "X"...
  • Page 292 7. Configuring the Machine Using the Control Panel • Gateway Address Specifies the IPv6 address of the default gateway. Can contain up to 39 characters. For details about entering characters, see p.123 "Entering Characters". • Stateless Address Displays the IPv6 stateless addresses obtained from a Router Advertisement. •...
  • Page 293: Printing Lists/Reports

    Printing Lists/Reports Printing Lists/Reports This section describes the types of reports that can be printed. Printing the Configuration Page Follow the procedure below to print the configuration page. Press the [User Tools] key. CMF134 Press the [ ][ ] keys to select [Print List/Report], and then press the [OK] key. Press the [ ][ ] keys to select [Configuration Page], and then press the [OK] key.
  • Page 294: Reading The Configuration Page

    7. Configuring the Machine Using the Control Panel Fax Speed Dial Dest. List Prints a list of Speed Dial entries. • Sort by Speed Dial No. Prints the list with the entries sorted by Speed Dial registration number. • Sort by Name Prints the list with the entries sorted by name.
  • Page 295 Printing Lists/Reports • Engine FW Version Shows the version of firmware for the machine engine. Paper Input Information about tray 2 appears only when it is installed. • Tray 1 Shows paper size and type settings. • Tray 2 Shows paper size and type settings. •...
  • Page 296 7. Configuring the Machine Using the Control Panel Copy Settings Shows the copy settings. Scan Settings Shows the scanner settings. Internet Fax (T.37) Shows the Internet Fax settings. • SMTP Server Address • E-mail Address • POP Server Address • POP Account •...
  • Page 297: Reading The Fax Journal

    Printing Lists/Reports • Stateless Address • Link-local Address • Manual Address • Prefix Length • DNS Method • Primary DNS Server • Secondary DNS Server • Domain Name • Default Gateway • Gateway (Manual Addr.) LDAP Configuration Shows the LDAP settings. •...
  • Page 298: Reading The Tx/Rx Standby File List

    7. Configuring the Machine Using the Control Panel • Forwarding: a fax was forwarded. Duration Shows the time taken for fax transmission or reception to complete. Sender/Destination For a received fax, shows the fax number registered by the sender or an e-mail address if the fax was received via Internet Fax.
  • Page 299: Reading The Scanner Journal

    Printing Lists/Reports • RX: a fax was received. Sender/Destination For a received fax, shows the fax number registered by the sender or an e-mail address if the fax was received via Internet Fax. For a fax that was sent, shows the following information according to the transmission method: •...
  • Page 300: Administrator Settings

    7. Configuring the Machine Using the Control Panel Administrator Settings This section describes administrator settings. Changing Administrator Settings The procedure for changing the start-up mode after power-on is provided as an example. Press the [User Tools] key. CMF134 Press the [ ][ ] keys to select [Admin. Tools], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
  • Page 301 Administrator Settings Specifies the date of the machine’s internal clock. Only dates that correspond with the year and month can be set. Incompatible dates will be refused. Default date format: [Day/Month/Year], [Month/Day/Year] • Date format: Month/Day/Year, Day/Month/Year, or Year/Month/Day Year: 2000 to 2099 Month: 1 to 12 Day: 1 to 31 •...
  • Page 302 7. Configuring the Machine Using the Control Panel Default: [PSTN] • PSTN • PBX PBX Access Number Specifies the dial number to access the outside line when the machine is connected to a PBX. Make sure that this setting matches the setting of your PBX. Otherwise, you may not be able to send faxes to outside destinations.
  • Page 303 Administrator Settings The machine enters Energy Saver mode 2 after the period of time specified for this setting is passed. The machine consumes less power in Energy Saver mode 2 than in Energy Saver mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1.
  • Page 304 7. Configuring the Machine Using the Control Panel Clears the fax Quick Dial/Speed Dial destinations and Special Sender list. Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing the destinations. Shortcut to Function Assigns one of the following functions to the [Shortcut to Func.] key on the control panel.
  • Page 305 Administrator Settings Note that if you change this setting while a USB flash disk is inserted in the machine, the change will not take effect immediately. You must remove and re-insert the USB flash disk to make the change effective. This function appears only when a password is specified under [Admin.
  • Page 306: Printer Feature Settings

    7. Configuring the Machine Using the Control Panel Printer Feature Settings This section describes the printer feature settings. Changing Printer Feature Settings The procedure for changing the setting for duplex printing is described as an example. Press the [User Tools] key. CMF134 Press the [ ][ ] keys to select [Printer Features], and then press the [OK] key.
  • Page 307 Printer Feature Settings • Config. Page Prints general information and the current configurations of the machine. • Menu List Prints the machine's function menus. • Test Page Prints a test page for checking the single-sided printing condition. The test page contains network settings.
  • Page 308 7. Configuring the Machine Using the Control Panel Default: [None] • None • Long Edge Bind • Short Edge Bind • Blank Page Print Sets the machine to print blank pages. When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [Off].
  • Page 309 Printer Feature Settings • Point Size Specifies the point size for the default font. This setting is effective only for a variable-space font. Default: 12.00 points • 4.00 to 999.75 (you can use the [ ][ ] keys to change the value in 0.25 increments) •...
  • Page 310 7. Configuring the Machine Using the Control Panel • Resolution Specifies the print resolution in dots per inch. Default: [600 × 600 dpi] • 600 × 600 dpi PS Menu Specifies conditions when using PostScript for printing. • Resolution Specifies the print resolution in dots per inch. Default: [600 ×...
  • Page 311: Configuring The Machine Using Web Image Monitor

    8. Configuring the Machine Using Web Image Monitor You can check the machine's status or change its settings by accessing the machine directly using Web Image Monitor. Using Web Image Monitor • Some items might not appear, depending on the model type you are using. •...
  • Page 312 8. Configuring the Machine Using Web Image Monitor • To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP settings. • For details about configuring the machine using the control panel, see p.251 "Basic Operation Using the Menu Screen".
  • Page 313: Displaying Top Page

    Displaying Top Page Displaying Top Page When you access the machine using Web Image Monitor, the top page appears in your browser's window. Launch the Web browser. In the Web browser’s address bar, enter “http://(machine’s IP address)/” to access the machine.
  • Page 314: Changing The Interface Language

    8. Configuring the Machine Using Web Image Monitor Information in the main area is not automatically updated. Click [Refresh] at the upper-right in the main area to update the information. Click the Web browser's [Refresh] button to refresh the entire browser screen. •...
  • Page 315: Checking The System Information

    Checking the System Information Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains three tabs: [Status], [Counter], and [Machine Information]. Checking the Status Information Click the [Status] tab on the main page to display system information, paper tray status and toner levels.
  • Page 316: Checking The Counter Information

    8. Configuring the Machine Using Web Image Monitor Item Description Transfer Roller Shows the remaining life of the transfer roller, as "Status OK", "Replacement Required Soon" or "Replacement Required". For replacing, contact your sales or service representative. Paper Feed Roller Shows the remaining life of the paper feed roller, as "Status OK", "Replacement Required Soon"...
  • Page 317 Checking the System Information Page Counter Item Description Printer Shows the following for pages printed using the printer function: • Total number of pages printed using the printer function, and lists/ reports printed from the [List/Test Print] menu under [Printer Features] •...
  • Page 318: Checking The Machine Information

    8. Configuring the Machine Using Web Image Monitor • Duplex counter appears for the Type 2 model only. • A sheet printed on both sides counts as two printed pages. Checking the Machine Information Click the [Machine Information] tab on the main page to display machine information. Machine Information Item Description...
  • Page 319: Configuring The System Settings

    Configuring the System Settings Configuring the System Settings Click [System Settings] to display the page for configuring the system settings. This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier], [Fax], [Priority Tray], [Toner Saving], [I/O Timeout], and [Shortcut to Function]. Configuring the Sound Volume Click the [Sound Volume Adjustment] tab on the system settings page to configure the sound volume settings.
  • Page 320: Configuring The Paper Settings

    8. Configuring the Machine Using Web Image Monitor Configuring the Paper Settings Click the [Tray Paper Settings] tab on the system settings page to configure the paper settings. Tray 1 Item Description Paper Size Select the paper size for tray 1 from the following: A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 ×...
  • Page 321 Configuring the System Settings Bypass Tray Item Description Paper Size Select the paper size for the bypass tray from the following: A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 ×...
  • Page 322: Specifying The Size Of Paper For Printing Copies

    8. Configuring the Machine Using Web Image Monitor • The information about tray 2 appears only when it is installed. Specifying the Size of Paper for Printing Copies Click the [Copier] tab on the system settings page to specify the size of paper for printing copies. Select Paper Item Description...
  • Page 323 Configuring the System Settings Select Paper Tray Item Description Select Paper Tray Select the tray for printing faxes from the following: [Auto], [Tray 1], or [Tray 2]. If [Auto] is selected, the machine uses tray 1 and tray 2 if they contain paper of the same size.
  • Page 324 8. Configuring the Machine Using Web Image Monitor Item Description Print Automatically Select whether the faxes received into the machine’s memory are printed automatically or stored for later manual printing. Print Forwarded File Select whether the forwarded faxes are printed or not. Notify Forward Status Select whether e-mail notifications are sent after forwarding faxes or not.
  • Page 325: Specifying The Priority Tray

    Configuring the System Settings Item Description Receive Conditions Specifies whether to receive or reject faxes from the programmed Special Senders. • Special Sender Receive faxes from the Special Senders and reject faxes from all other senders. • Other Than Special Sender Reject faxes from the Special Senders and receive faxes from all other senders.
  • Page 326: Configuring The Toner Saving Setting

    8. Configuring the Machine Using Web Image Monitor Item Description Copier Select the tray that the machine checks first for paper that can be used for the job from [Tray 1], [Tray 2], or [Bypass Tray]. If [A4] or [8 1/2 × 11] is selected for [Select Paper] in the [Copier] page and multiple trays contain valid paper, the first tray the machine finds will be used for printing;...
  • Page 327: Configuring The I/O Timeout Settings

    Configuring the System Settings Toner Saving Item Description Toner Saving Enable this setting to print using a reduced amount of toner when printing out copies. Configuring the I/O Timeout Settings Click the [I/O Timeout] tab on the system settings page to configure the I/O timeout settings. I/O Timeout Item Description...
  • Page 328 8. Configuring the Machine Using Web Image Monitor Shortcut to Function Item Description Shortcut to Function Assigns one of the following functions to the [Shortcut to Func.] key on the Settings control panel. • [ID Card Copy Mode] • [Fax Auto Print Setting] •...
  • Page 329: Registering Destinations

    Registering Destinations Registering Destinations Scan and fax destinations can be registered using Web Image Monitor. A maximum of 100 scan destinations and 220 fax destinations (20 Quick Dial and 200 Speed Dial destinations) can be registered. See the scan and fax sections for more information on registering destinations.
  • Page 330: Registering Fax Special Senders

    8. Configuring the Machine Using Web Image Monitor Registering Fax Special Senders Fax Special Senders can be registered using Web Image Monitor. A maximum of 30 Special Senders be registered. • For details about registering Special Senders, see p.248 "Receiving or Rejecting Faxes from Special Senders".
  • Page 331: Restricting Machine Functions According To User

    Restricting Machine Functions According to User Restricting Machine Functions According to User You can set the machine to require a user code when someone tries to use certain machine functions. • When print jobs are restricted, you can only authenticate through the PCL6 printer driver. Printing from the PostScript 3 printer driver will not be possible.
  • Page 332: Configuring The Network Settings

    8. Configuring the Machine Using Web Image Monitor Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application], [DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], and [Internet Fax]. Checking the Network Status Click the [Network Status] tab on the network settings page to display network information.
  • Page 333: Configuring The Ipv6 Settings

    Configuring the Network Settings Item Description Gateway Enter the IPv4 address of the network gateway. Configuring the IPv6 Settings Click the [IPv6 Configuration] tab on the network settings page to configure the IPv6 settings. IPv6 Item Description IPv6 Select whether to enable or disable IPv6. You cannot disable IPv6 using Web Image Monitor if the machine is currently in use in an IPv6 environment.
  • Page 334: Configuring The Network Application Settings

    8. Configuring the Machine Using Web Image Monitor Item Description Manual Configuration Enter the machine's IPv6 address. Can contain up to 39 characters. Address Prefix Length Enter the prefix length, using a value between 0 and 128. Gateway Address Enter the default gateway's IPv6 address. Can contain up to 39 characters. •...
  • Page 335: Configuring The Dns Settings

    Configuring the Network Settings Network Print Setting Item Description Select to enable network printing using Internet Print Protocol (via TCP port 631/80). Select to enable network printing using an embedded FTP server in the machine (via TCP port 20/21). Select to enable network raw printing. Port No.
  • Page 336: Configuring The Auto E-Mail Notification Settings

    8. Configuring the Machine Using Web Image Monitor Item Description DNS Method Select whether to specify domain name servers manually or receive DNS information from the network automatically. When set to [Auto], [Primary DNS Server], [Secondary DNS Server], and [Domain Name] below become unavailable.
  • Page 337: Configuring The Snmp Settings

    Configuring the Network Settings E-mail Notification 1/E-mail Notification 2 Item Description Display Name Enter a sender name for notification e-mail. Can contain up to 32 characters. E-mail Address Enter the address of the recipient of the alert email. Can contain up to 64 characters.
  • Page 338 8. Configuring the Machine Using Web Image Monitor SNMP Item Description SNMP Select whether to enable the machine to use SNMP services. Trap Item Description Target Trap Select whether to enable the machine to send traps to the management host (NMS).
  • Page 339: Configuring The Smtp Settings

    Configuring the Network Settings Item Description Contact Enter the contact information of the machine. The contact information entered here is displayed on the main page. Can contain up to 64 characters. Configuring the SMTP Settings Click the [SMTP] tab on the network settings page to configure the SMTP settings. SMTP Item Description...
  • Page 340: Configuring The Pop3 Settings

    8. Configuring the Machine Using Web Image Monitor Item Description Device E-mail Address Enter the machine’s e-mail address. This address is used as the sender's address of e-mail messages sent from this machine, such as notification e-mails and Internet Faxes. Can contain up to 64 characters.
  • Page 341: Configuring The Internet Fax Settings

    Configuring the Network Settings Item Description Authentication Select an authentication method from the following: [None]: Password will not be encrypted. [APOP Authentication]: Password will be encrypted. [Auto]: Password will be encrypted or not encrypted according to the POP3 server’s settings. Configuring the Internet Fax Settings Click the [Internet Fax] tab on the network settings page to configure the Internet Fax settings.
  • Page 342 8. Configuring the Machine Using Web Image Monitor Item Description POP Server: E-mail Select whether to leave or delete e-mails in the POP3 server after receiving Reception Setting them. [No]: Delete e-mails from the server after receiving them. [Save E-mail]: Leave e-mails on the server after receiving them. [Save Only Error Info]: Delete e-mails that are successfully received from the server only.
  • Page 343: Configuring The Ldap Server Settings

    Configuring the LDAP Server Settings Configuring the LDAP Server Settings Click [LDAP Settings] to display the page for configuring the LDAP settings. This page contains the following tabs: [LDAP Authentication] and [Program/Change/Delete LDAP Server]. Configuring the LDAP Authentication Settings Click the [LDAP Authentication] tab on the LDAP settings page to configure the LDAP authentication settings.
  • Page 344 8. Configuring the Machine Using Web Image Monitor Item Description LDAP Search Select whether to enable or disable LDAP search to retrieve addresses for scanner and fax destinations. LDAP Search Timeout Enter the number of seconds before the machine considers the LDAP search to have timed out (1 to 60).
  • Page 345 Configuring the LDAP Server Settings Item Description Authentication Select whether or not to perform authentication when the machine connects to the LDAP server. • [Inactive]: Anonymous (no authentication) • [Active]: Cleartext authentication • [High Security]: CRAM-MD5 authentication If [Active] or [High Security] is selected, you must also set [Login Name Attribute], [User Name (Optional)], and [Password (Optional)].
  • Page 346 8. Configuring the Machine Using Web Image Monitor Item Description Company Name Enter an attribute type by which the user's company (or organization) name (Required) can be distinguished. Can contain up to 16 characters. Department Name Enter an attribute type by which the user's department name can be (Required) distinguished.
  • Page 347: Configuring The Ipsec Settings

    Configuring the IPsec Settings Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings. This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified. Configuring the IPsec Global Settings Click the [IPsec Global Settings] tab on the IPsec settings page to configure the IPsec global settings.
  • Page 348: Configuring The Ipsec Policy

    8. Configuring the Machine Using Web Image Monitor • For details about which ICMP message types will be bypassed when setting [All ICMP Bypass] to [Inactive], see Web Image Monitor Help. Configuring the IPsec Policy Click the [IPsec Policy List] tab on the IP security settings page to display the list of registered IPsec policies.
  • Page 349 Configuring the IPsec Settings IP Policy Settings Item Description Specify a number between 1 and 10 for the IPsec policy. The number you specify will determine the position of the policy in the IPsec Policy List. Policy searching is performed according to the order of the list. If the number you specify is already assigned to another policy, the policy you are configuring will take the number of the earlier policy, and the earlier policy and any subsequent policies will be renumbered accordingly.
  • Page 350 8. Configuring the Machine Using Web Image Monitor Item Description Action Specify how the IP packets are processed from the following: • [Allow]: IP packets are both sent and received without IPsec applied to them. • [Drop]: IP packets are discarded. •...
  • Page 351 Configuring the IPsec Settings Item Description Authentication Specify the authentication algorithm to be applied when [ESP] is selected Algorithm for ESP for [Security Protocol] from the following: [MD5], [SHA1] Life Time Specify the life time of the IPsec SA (Security Association) as a time period or data volume.
  • Page 352 8. Configuring the Machine Using Web Image Monitor • For details about IPsec, see p.433 "Transmission Using IPsec".
  • Page 353: Printing Lists/Reports

    Printing Lists/Reports Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Print List/Report Item Description Configuration Page Prints general information about the machine and its current configuration. Fax Journal Prints a fax transmission and reception journal for the last 50 jobs.
  • Page 354 8. Configuring the Machine Using Web Image Monitor • For details about automatic fax journal printing, see p.270 "Fax Feature Settings". • For details about loading paper, see p.96 "Loading Paper".
  • Page 355: Configuring The Administrator Settings

    Configuring the Administrator Settings Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings. This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], [Set Date/Time], and [Energy Saver Mode]. Configuring the Administrator Password and E-mail Address Click the [Administrator] tab on the administrator settings page to configure the administrator password and e-mail address.
  • Page 356: Resetting The Machine's Settings

    8. Configuring the Machine Using Web Image Monitor Resetting the Machine’s Settings Click the [Reset Settings] tab on the administrator settings page to reset the machine's settings. Reset Settings Item Description Reset Network Settings Select to restore the following settings to their defaults: •...
  • Page 357: Backing Up The Machine's Settings

    Configuring the Administrator Settings Backing Up the Machine's Settings Click the [Backup Setting] tab on the administrator settings page to create backup files containing the machine's configuration settings. If necessary, these backup files can be used to restore previous configurations. •...
  • Page 358: Restoring The Machine's Settings From A Backup File

    8. Configuring the Machine Using Web Image Monitor Item Description Back up Scan Backs up scan destinations to a file. Destination Back up Settings of Backs up user restriction settings and counter information for each user to a Available Functions file.
  • Page 359: Configuring The Date And Time Settings

    Configuring the Administrator Settings Restore Setting Item Description File to Restore Enter the path and name of the file to restore, or click [Browse...] to select the file. Follow the procedure below to restore configuration backup files. Click [Browse...]. Navigate to the directory containing the backup file to restore. Select the backup file, and click [Open].
  • Page 360: Configuring The Energy Saver Mode Settings

    8. Configuring the Machine Using Web Image Monitor Item Description Date Format Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or [YYYY/MM/DD]. Set Time Item Description Time Format Select 24- or 12-hour time format. Time (AM/PM) Select [AM] or [PM] if 12-hour time format is selected. hour (0-23) Enter the current hour if 24-hour time format is selected (0-23).
  • Page 361 Configuring the Administrator Settings Item Description Energy Saver Mode 2 Select [Active] to set the machine to enter Energy Saver mode 2 after the period of time specified for [Waiting Time (1-240)] is passed (1 to 240 minutes). The machine consumes less power in Energy Saver mode 2 than in Energy Saver mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1.
  • Page 362 8. Configuring the Machine Using Web Image Monitor...
  • Page 363: Troubleshooting

    9. Troubleshooting This chapter provides a guide for solving problems in operating the machine. Overview Troubleshooting is divided into the following sections: • p.362 "Common Problems" • p.363 "Paper Feed Problems" • p.384 "Print Quality Problems" • p.385 "Printer Problems" •...
  • Page 364: Common Problems

    9. Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem Possible cause Solution • Make sure that the power plug is firmly inserted into the wall outlet. The power cord is not The machine does not turn on.
  • Page 365: Paper Feed Problems

    Paper Feed Problems Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of the machine and paper. Problem Solution • Use supported types of paper. See p.84 "Supported Paper for Each Tray".
  • Page 366 9. Troubleshooting Problem Solution • Fan the paper well before loading. Also make sure that the edges are even by tapping the stack on a flat surface such as a desk. • Make sure that the paper guides are in the right position. •...
  • Page 367: Removing Printing Jams

    Paper Feed Problems Removing Printing Jams If a paper jam occurs, one of the following messages appears on the screen: • "Misfeed: Bypass Tray" • "Misfeed: Dup. Unit Remove Paper" • "Internal Misfeed" • "Misfeed: Stnd. Tray" • "Misfeed: Tray 1" •...
  • Page 368 9. Troubleshooting Pull tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove it carefully. CMF067 Carefully slide tray 1 back in until it stops. If paper is loaded in the bypass tray, remove the paper. Close the bypass tray.
  • Page 369 Paper Feed Problems Lifting the guide plate, remove the jammed paper carefully. CMF070 Slide the print cartridge in horizontally. When the cartridge can go no further, raise it slightly and push it fully in. Then push down on the cartridge until it clicks into place. CMF071 Using both hands, carefully push up the front cover until it closes.
  • Page 370: Removing Bypass Tray Jam

    9. Troubleshooting Removing bypass tray jam If "Misfeed: Bypass Tray" appears on the display, follow the procedure below to remove it. • The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a hot surface).
  • Page 371 Paper Feed Problems Carefully pull out the print cartridge horizontally, holding its center. CMF069 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. • Place the print cartridge on paper or similar material to avoid dirtying your workspace. Lifting the guide plate, remove the jammed paper carefully.
  • Page 372 9. Troubleshooting Using both hands, carefully push up the front cover until it closes. CMF072 • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared. Removing standard tray/duplex unit jam If "Misfeed: Stnd.
  • Page 373 Paper Feed Problems Open the rear cover. CMF074 Remove the jammed paper carefully. CMF075 Close the rear cover. CMF076...
  • Page 374 9. Troubleshooting Pull tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove it carefully. CMF067 Pull tray 1 out completely with both hands. CMF077 Place the tray on a flat surface. Push the lever. Pushing the lever lowers the duplex transport unit.
  • Page 375 Paper Feed Problems If there is jammed paper, carefully remove it. CMF079 With the duplex transport unit still lowered, carefully slide tray 1 back in until it stops. CMF080 If paper is loaded in the bypass tray, remove the paper and close the bypass tray. Push the side button to open the front cover, and then carefully lower it.
  • Page 376 9. Troubleshooting Carefully pull out the print cartridge horizontally, holding its center. CMF069 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. • Place the print cartridge on paper or similar material to avoid dirtying your workspace. Lifting the guide plate, remove the jammed paper carefully.
  • Page 377: Removing Scanning Jams (Type 2 Model)

    Paper Feed Problems Using both hands, carefully push up the front cover until it closes. CMF072 • When closing the covers, push the covers firmly. After closing the covers, check that the error is cleared. Removing Scanning Jams (Type 2 model) When the following message appears on the screen, follow the procedure below to remove the original jammed in the ARDF: •...
  • Page 378 9. Troubleshooting Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may rip. CMF082 If you cannot pull out the jammed original easily, move the lever slightly to the machine rear, and then raise it to unlock the paper feed roller.
  • Page 379 Paper Feed Problems Gently pull the jammed original to remove it. CMF085 If you cannot pull out the jammed original easily, raise the input tray to see if the original is jammed in the output area. CMF086 Gently pull the jammed original to remove it. CMF087...
  • Page 380 9. Troubleshooting Put the paper feed roller back in with the roller part facing downwards. CMF117 Lower the lever to lock the paper feed roller. CMF089 Close the ARDF cover. CMF090 Lift the ARDF, and if there is original remaining in the ARDF, gently pull the jammed original to remove it.
  • Page 381: Removing Scanning Jams (Type 1 Model)

    Paper Feed Problems CMF091 Close the ARDF. Removing Scanning Jams (Type 1 model) When the following message appears on the screen, follow the procedure below to remove the original jammed in the ADF: • "ADF Orig. Misfeed Open ADF Cover and remove paper." •...
  • Page 382 9. Troubleshooting Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may rip. CMF119 If you cannot pull out the jammed original easily, move the lever slightly to the machine rear, and then raise it to unlock the paper feed roller.
  • Page 383 Paper Feed Problems Gently pull the jammed original to remove it. CMF121 If you cannot pull out the jammed original easily, raise the input tray to see if the original is jammed in the output area. CMF122 Gently pull the jammed original to remove it. CMF123...
  • Page 384 9. Troubleshooting Put the paper feed roller back in with the roller part facing downwards. CMF088 Lower the lever to lock the paper feed roller. CMF124 Close the ADF cover. CMF125 Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it.
  • Page 385 Paper Feed Problems CMF126 Close the ADF.
  • Page 386: Print Quality Problems

    9. Troubleshooting Print Quality Problems This section describes likely causes of and possible solutions for problems with print quality. Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine. Possible Cause Solution There is a problem with the...
  • Page 387: Printer Problems

    Printer Problems Printer Problems This section describes printing problems and possible solutions. Problem Solution If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters. If it does, shorten it. An error occurs.
  • Page 388: Changing The Printer Driver Settings

    9. Troubleshooting Problem Solution • Processing time depends on data volume. High volume data, such as graphics-heavy documents, take longer to process. There is considerable delay between the print start command and actual • If "Processing..." is displayed on the screen, the machine printing.
  • Page 389: Print Positions Do Not Match Display Positions

    Printer Problems Possible Cause Solution • Increase the print quality settings. Cannot print properly when using a certain application, or cannot print image data • Adjust the image density. properly. • Set the document to print in gray-scale. • Increase the print quality settings. Some characters are printed faintly or not printed.
  • Page 390 9. Troubleshooting Press the [User Tools] key. CMF134 Press the [ ] [ ] keys to select [Printer Features], and then press the [OK] key. Press the [ ] [ ] keys to select [List/Test Print], and then press the [OK] key. Press the [ ] [ ] keys to select [Test Page] or [Duplex Test Page], and then press the [OK] key.
  • Page 391 Printer Problems Press the [ ] [ ] keys to set the registration value from -15 to +15 (that is, from -1.5 to +1.5 mm, in 0.1 mm increments), and then press the [OK] key. Increase the value to shift the print area in the positive direction, and decrease to shift in the negative direction.
  • Page 392: Copier Problems

    9. Troubleshooting Copier Problems This section describes photocopy problems and possible solutions. Problem Solution On the control panel, change the [Sort] setting under copy Photocopied pages are not in settings to collate pages as you require. For details about correct order. [Sort], see p.257 "Copy Settings".
  • Page 393 Copier Problems Problem Solution • Image density is too high. Adjust the image density. See p.170 "Adjusting Image Density". • Toner on the printed surface is not dry. Do not touch printed surfaces immediately after copying. Photocopied paper is dirty. Remove freshly printed sheets one by one, taking care not to touch printed areas.
  • Page 394: Scanner Problems

    9. Troubleshooting Scanner Problems This section describes scanner problems and possible solutions. Problem Solution The ARDF/ADF or its cover is open. Close the ARDF/ADF or The machine does not start scanning. its cover. • The exposure glass or ARDF/ADF is dirty. See p.415 "Cleaning".
  • Page 395: Fax Problems

    Fax Problems Fax Problems This section describes fax problems and possible solutions. When an error code appears on the fax journal or transmission status report The table below describes the meaning of error codes that appear under "Results" on the fax journal or transmission status report, and what to do when a particular error code appears.
  • Page 396 9. Troubleshooting Error Code Solution An error occurred while sending a fax. • Confirm that the telephone line is properly connected to the machine. • Disconnect the telephone line from the machine, and 1XXX32 to 1XXX84 connect a standard telephone in its place. Confirm that you can make calls using the telephone.
  • Page 397 Fax Problems Error Code Solution 3XXX11 Connection to the server failed while sending an Internet Fax. • Confirm that the network cable is properly connected to the machine. • Confirm that the network settings such as IP address, DNS, and SMTP settings have been configured properly (make sure that no double-byte character is used).
  • Page 398 9. Troubleshooting Error Code Solution 4XXX21 Connection to the server failed while receiving an Internet Fax. • Confirm that the network cable is properly connected to the machine. • Confirm that the network settings such as IP address, DNS, and POP3 settings have been configured properly (make sure that no double-byte character is used).
  • Page 399 Fax Problems Error Code Solution 4XXX43 A TIFF file could not be received via Internet Fax properly. • The compression method of the received TIFF file was other than MH/MR/MMR. Ask the sender to check the TIFF file. 4XXX44 A TIFF file could not be received via Internet Fax properly. •...
  • Page 400 9. Troubleshooting Problem Solution • A print cartridge is empty. Replace the print cartridge. See p.409 "Replacing the Print Cartridge". • The paper tray is empty. Load paper in the paper tray. Cannot receive faxes even when See p.96 "Loading Paper". sending them is possible.
  • Page 401: Error And Status Messages On The Screen

    Error and Status Messages on the Screen Error and Status Messages on the Screen This section describes the meaning of messages that appear on the screen and what to do when a particular message appears. Messages are listed in alphabetical order in the table below. "X"...
  • Page 402 9. Troubleshooting Message Causes Solutions • Remove jammed originals, and then place them again. See p.375 ADF Orig. Misfeed "Removing Scanning Jams (Type 2 An original has been jammed model)" or p.379 "Removing Open ADF Cover inside the ARDF or ADF. Scanning Jams (Type 1 model)".
  • Page 403 Error and Status Messages on the Screen Message Causes Solutions • Use the ARDF or ADF, even when copying a single sheet. Combined copying/2-sided • If you need to use the exposure glass, Cannot copy. copying could not be performed turn off combined copying/2-sided because the originals were not Set original to ADF.
  • Page 404 9. Troubleshooting Message Causes Solutions • Confirm that the fax number you dialed is correct. • Confirm that the destination is a fax machine. Dial Failed The fax could not be sent. • Confirm that the line is not busy. •...
  • Page 405 Error and Status Messages on the Screen Message Causes Solutions Remove and replace it with a print A non-supported print cartridge Indep.Sply.Prt.Cart. cartridge specified by an authorized is installed. dealer. Paper has been jammed in the Remove the jammed paper. See p.365 Internal Misfeed machine.
  • Page 406 9. Troubleshooting Message Causes Solutions • The machine's memory reached capacity while scanning the first page of the original to store a fax job in memory before transmission. Resend the fax in parts as several smaller • The machine's memory Memory Overflow individual faxes, or send at a lower reached capacity while...
  • Page 407 Error and Status Messages on the Screen Message Causes Solutions A scanned file could not be sent because the machine has not Wait until the machine receives the IP Network is not Ready received IP address information address information completely, and then from the DHCP server try the operation again.
  • Page 408 9. Troubleshooting Message Causes Solutions Replacement The transfer roller is no longer Contact your sales or service Required: usable, and must be replaced. representative. Transfer Roller A reception error occurred, and If possible, contact the sender of the fax RX Comm. Error the fax could not be received and ask them to resend it.
  • Page 409 Error and Status Messages on the Screen Message Causes Solutions • Use the ARDF or ADF, even when scanning A4/Letter or smaller size Scanning could not be Set Original to ADF originals. performed because the originals Cannot use exposure were not placed in the ARDF or •...
  • Page 410 9. Troubleshooting Message Causes Solutions The Scan to USB function failed because a USB device other Unsupported USB Use a USB flash disk that is compatible than a USB flash disk or a USB Hub Please Remove with the Scan to USB function. flash disk with an unsupported file system was used.
  • Page 411: Replacing The Print Cartridge

    Replacing the Print Cartridge Replacing the Print Cartridge • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns.
  • Page 412 9. Troubleshooting • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your clothing. If toner comes into contact with your clothing, wash the stained area with cold water. Hot water will set the toner into the fabric and make removing the stain impossible. •...
  • Page 413 Replacing the Print Cartridge • Do not allow paper clips, staples, or other small objects to fall inside the machine. • Do not expose the print cartridge without its cover to direct sunlight for a long time. • Do not touch the print cartridge's photo conductor unit. CMC013 •...
  • Page 414 9. Troubleshooting Carefully pull out the print cartridge horizontally, holding its center. CMF069 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. • Place the old print cartridge on paper or similar material to avoid dirtying your workspace. Take the new print cartridge out of the box, and then take it out of the plastic bag.
  • Page 415 Replacing the Print Cartridge Hold the print cartridge and shake it from side to side five or six times. CMC020 Even distribution of toner within the bottle improves print quality. Slide the print cartridge in horizontally. When the cartridge can go no further, raise it slightly and push it fully in.
  • Page 416 9. Troubleshooting Put the protective sheet you removed in step 5 on the old print cartridge. Then, put the old print cartridge into the bag, and then put it into the box. CMC083 • Make sure to cover the old print cartridge with the protective cover for recycling and environmental purposes.
  • Page 417: 10. Maintenance

    10. Maintenance This chapter describes how to maintain the machine. Cleaning Cautions to Take When Cleaning • Do not remove any covers or screws other than those explicitly mentioned in this manual. Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness.
  • Page 418: Cleaning The Friction Pad And Paper Feed Roller

    10. Maintenance • Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at least once a year. Allowing dust to build up on the plug constitutes a fire hazard. Clean the machine periodically to maintain high print quality.
  • Page 419 Cleaning Unplug the power cord from the wall outlet. Remove all the cables from the machine. Pull out tray 1 carefully with both hands. CMF077 Place the tray on a flat surface. If there is paper in the tray, remove it. Wipe the friction pads with a damp cloth.
  • Page 420: Cleaning The Exposure Glass

    10. Maintenance Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks into place. CMF080 Insert the plug of the power cord into the wall socket securely. Connect all the interface cables that were removed.
  • Page 421: Cleaning The Ardf Or Adf

    Cleaning Cleaning the ARDF or ADF The following procedure describes how to clean the ARDF or ADF. Lift the ARDF or ADF. Be careful not to hold the input tray when lifting the ARDF or ADF, for the tray might be damaged. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
  • Page 422: Moving The Machine

    10. Maintenance Moving the Machine This section provides cautions that you must follow when moving the machine both short and long distances. • If you have to move the machine when the optional paper tray unit is attached, do not push on the main unit's top section.
  • Page 423: Moving Over A Short Distance

    Moving the Machine Moving over a Short Distance • Do not remove the print cartridge when moving the machine. Be sure to check the following points: • The power switch is turned off. • The power cord is unplugged from the wall outlet. •...
  • Page 424 10. Maintenance Be sure to check the following points: • The power switch is turned off. • The power cord is unplugged from the wall outlet. • All other cables are unplugged from the machine. • All paper trays are empty. If tray 2 is installed, remove it.
  • Page 425: Disposal

    Disposal Disposal Ask your sales or service representative for information about correct disposal of this machine.
  • Page 426: If The Machine Is Not Going To Be Used For A Long Time

    10. Maintenance If the Machine is Not Going to Be Used for a Long Time If the machine is going to be inactive for a long time, follow the procedure shown here. • It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock.
  • Page 427 If the Machine is Not Going to Be Used for a Long Time Pull out the plug from the socket. CMF097 Open the rear cover. CMF095 Lower the levers for printing envelopes on both side to the position indicated with an envelope mark.
  • Page 428: Using The Machine Again After It Has Been Inactive For A Long Period

    10. Maintenance Close the rear cover. CMF076 • This step is not necessary if the machine's power switch is on but the machine has been inactive for a long time. Using the Machine Again After It Has Been Inactive for a Long Period Use the following procedure to start using the machine again after it has been inactive for a long period.
  • Page 429 If the Machine is Not Going to Be Used for a Long Time Open the rear cover. CMF095 Pull up the levers for printing envelopes on both sides to the position indicated with a paper mark. CMF096 Close the rear cover. CMF127...
  • Page 430 10. Maintenance Turn the power switch to “ On”. CMF027...
  • Page 431: Where To Inquire

    Where to Inquire Where to Inquire Contact your sales or service representative for further information about topics covered in this manual or to inquire about topics not covered in this manual.
  • Page 432: Consumables

    10. Maintenance Consumables • Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer. Print Cartridge Print cartridge Average printable number of pages per cartridge Black 2,500 pages, 5,000 pages *1 The printable number of pages is based on pages that are compliant with ISO/IEC 19752 and the image...
  • Page 433: 11. Appendix

    11. Appendix Functions and Network Settings Available in an IPv6 Environment The functions and network settings of this machine that are available in an IPv6 environment differ from those available in an IPv4 environment. Make sure the functions you use are supported in an IPv6 environment, and then configure the necessary network settings.
  • Page 434 11. Appendix Web Image Monitor Allows you to check the machine's status and configure its settings using a Web browser. Configuration Page Prints a configuration page that shows you the machine's configuration, IP address, and other details. Internet Fax Transmission and reception of Internet Faxes.
  • Page 435: Transmission Using Ipsec

    Transmission Using IPsec Transmission Using IPsec For securer communications, this machine supports the IPsec protocol. When applied, IPsec encrypts data packets at the network layer using shared key encryption. The machine uses encryption key exchange to create a shared key for both sender and receiver. To achieve even higher security, you can also renew the shared key on a validity period basis.
  • Page 436: Security Association

    11. Appendix AH Protocol The AH protocol provides secure transmission through authentication of packets only, including headers. • For successful authentication, the sender and receiver must specify the same authentication algorithm and authentication key. The authentication algorithm and authentication key are specified automatically.
  • Page 437: Encryption Key Exchange Settings Configuration Flow

    Transmission Using IPsec Encryption Key Exchange Settings Configuration Flow This section explains the procedure for specifying encryption key exchange settings. Machine 1. Set the same IPsec settings as the machine on 1. Set the IPsec settings on Web Image Monitor. 2.
  • Page 438: Specifying Ipsec Settings On The Computer

    11. Appendix Specifying IPsec Settings on the Computer Specify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsec Settings on the machine. Setting methods differ according to the computer's operating system. The following procedure is based on Windows 7 in an IPv4 environment as an example.
  • Page 439 Transmission Using IPsec In [Description:], enter a name or a detailed explanation of the IP filter, and then click [Next]. You may click [Next] and proceed to the next step without entering any information in this field. Select "My IP Address" in "Source address", and then click [Next]. Select "A specific IP Address or Subnet"...
  • Page 440: Enabling And Disabling Ipsec Using The Control Panel

    11. Appendix In the Session key settings, select "Generate a new key every", and enter the same validity period (in seconds or Kbytes) as that specified for [Life Time] on the machine. Click [OK], and then click [Next]. Click [Finish]. If you are using IPv6 under Windows Vista or a newer version of Windows, you must repeat this procedure from step 12 and specify ICMPv6 as an exception.
  • Page 441: Using The Ldap Authentication And Address Search Functions

    Using the LDAP Authentication and Address Search Functions Using the LDAP Authentication and Address Search Functions By configuring the LDAP settings, you will be able to use the LDAP authentication and address search functions. LDAP authentication LDAP authentication enables you to prevent unauthorized access to the machine, by limiting its use to users who can log in to the machine with correct login user names and passwords.
  • Page 442: Programming The Ldap Server

    11. Appendix • For details about how to log in to the machine when LDAP authentication is specified, see p.444 "When LDAP Authentication is Specified". • For details about supplies status information, see p.279 "System Settings". • For details about user restriction settings, see p.125 "Restricting Machine Functions According to User".
  • Page 443 Using the LDAP Authentication and Address Search Functions Click [LDAP Settings]. Under "LDAP Authentication", select [Active] for [Authentication] to enable LDAP authentication. If necessary, also configure [Auto Logout Time (seconds)]. Enter the administrator password if required. Click [Apply]. Click [Program/Change/Delete LDAP Server]. Select [Active] for [LDAP Search] to enable LDAP address search.
  • Page 444 11. Appendix Search base registration may be required depending on your server environment. When registration is required, unspecified searches will result in error. Check your server environment and enter any required specifications. Enter the port number used to connect to the LDAP server in [Port Number (Required)]. Specify a port according to your environment.
  • Page 445 Using the LDAP Authentication and Address Search Functions Under "Search Options", enter an attribute type by which the user can be distinguished in [Attribute (Optional)]. The attribute value may change depending on the server environment. Enter the name shown on the machine's control panel, which is used for LDAP search to search a user based on the attribute type specified in [Attribute (Optional)], in [Key Display (Optional)].
  • Page 446: When Ldap Authentication Is Specified

    11. Appendix Close the Web browser. When LDAP Authentication is Specified When LDAP authentication is specified, only the users who can log in to the machine with correct user name and password can use the machine. If you want to enter the [User Tools] menu or use the copier, scanner, or fax functions, you must enter a valid user name and password to log in to the machine.
  • Page 447 Using the LDAP Authentication and Address Search Functions Press [Logout] in the standby screen. Press [Yes]. Logging in using the printer, LAN-Fax, TWAIN driver When LDAP authentication is specified, make sure the user authentication settings are made on the printer, LAN-Fax, or TWAIN driver. •...
  • Page 448: Specifying The Ldap Address Search Conditions

    11. Appendix In a dialog box that appears, enter the login user name (up to 128 characters) and login password (up to 128 characters). Click [OK]. • For details about TWAIN scanning operation, see p.195 "Scanning from a Computer". Specifying the LDAP Address Search Conditions LDAP address search allows you to retrieve addresses from the server when using the scanner or fax functions.
  • Page 449 Using the LDAP Authentication and Address Search Functions Press the [Address Book] key. CMF140 Press the [ ][ ] keys to select [Search LDAP], and then press the [OK] key. To select a specific LDAP server, press the [ ][ ] keys to select [Select Server], and then press the [OK] key.
  • Page 450 11. Appendix The result of fuzzy search depends on the search method implemented in the LDAP server. To specify more search options, return to step 7. Press the [User Tools] key to return to the initial screen. • If you perform LDAP address search without any specific search conditions, the search result will contain all destinations registered in the LDAP servers.
  • Page 451: Specifications Of The Machine

    Specifications of the Machine Specifications of the Machine This section lists the machine's specifications. General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for scanning • Exposure glass A4, Letter (8 " × 11 ") • ARDF/ADF Legal (8 "...
  • Page 452 11. Appendix Paper output capacity (80 g/m , 20 lb.) Standard 125 sheets Paper input capacity (80 g/m , 20 lb.) • Tray 1 250 sheets • Tray 2 (option) 250 sheets • Bypass tray 50 sheets ARDF/ADF capacity (80 g/m2, 20 lb.) •...
  • Page 453: Printer Function Specifications

    Specifications of the Machine 70 W • Energy Saver mode 2 10 W Machine dimensions (Width × Depth × Height) • Type 2 model 420 × 397 × 463 mm (16.6 × 15.7 × 18.3 inches) • Type 1 model 420 ×...
  • Page 454: Copier Function Specifications

    11. Appendix Copier Function Specifications Maximum resolution (scanning and printing) • Exposure glass Scanning: 600 × 600 dpi Printing: 600 × 600 dpi • ARDF/ADF Scanning: 600 × 300 dpi Printing: 600 × 600 dpi Gradation Scanning: 256 levels (1 dot) Printing: Two-value (1 dot) First copy speed (A4/Letter, at 25 °C, 77 °F) 12 seconds or less...
  • Page 455 Specifications of the Machine Maximum resolution when scanning from the control panel (Scan to E-mail, Scan to FTP, Scan to Folder, Scan to USB) • Exposure glass 600 × 600 dpi • ARDF/ADF 600 × 600 dpi Maximum resolution when scanning from a computer (TWAIN) •...
  • Page 456: Fax Function Specifications

    11. Appendix Address book Maximum 100 items Number of redials: 1 Fax Function Specifications Fax transmission and reception Access line • Public switched telephone networks (PSTN) • Private branch exchange (PBX) Transmission mode ITU-T Group 3 (G3) Scan line density 8 dots per mm ×...
  • Page 457 Specifications of the Machine Internet Fax transmission and reception Interface Ethernet (10BASE-T, 100BASE-TX) Communication protocols • Transmission SMTP, TCP/IP • Reception POP3, TCP/IP Transmission function E-mail E-mail format Single/Multi-part, MIME Conversion Attached file forms (transmission): TIFF-S (MH encoding) Attached file forms (reception): TIFF-S/TIFF-F (MH/MR/MMR encoding) Authentication method SMTP-AUTH, POP before SMTP, A-POP Original size...
  • Page 458 11. Appendix • Data format • Profile TIFF-S • Encoding • Original size • Resolution (dpi) 200 × 100, 200 × 200...
  • Page 459: Specifications Of Options

    Specifications of Options Specifications of Options This section lists the specifications of the various options. Paper Feed Unit TK1080 Paper capacity 250 sheets Paper size A4, B5 JIS, A5, Legal (8 " × 14 "), Letter (8 " × 11 "), Half Letter (5 "...
  • Page 460: Electromagnetic Interference

    11. Appendix Electromagnetic Interference If this machine is located close to another electronic device, both devices may malfunction due to electromagnetic interference. Televisions and radios may produce noise if located too close to this machine. If this happens, do the following: •...
  • Page 461: Copyright Information About Installed Applications

    Copyright Information about Installed Applications Copyright Information about Installed Applications expat Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper. Copyright (c) 2001, 2002 Expat maintainers. Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the...
  • Page 462: Openssl 0.9.8G

    11. Appendix 3. Redistributions must contain a verbatim copy of this document. The OpenLDAP Foundation may revise this license from time to time. Each revision is distinguished by a version number. You may use this Software under terms of this license revision or under the terms of any subsequent revision of the license.
  • Page 463 Copyright Information about Installed Applications 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.
  • Page 464 11. Appendix If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.
  • Page 465: Trademarks

    Trademarks Trademarks Adobe, Acrobat, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Apple, Bonjour, Macintosh, Mac OS, TrueType, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries. ®...
  • Page 466 11. Appendix ® ® Microsoft Windows 7 Ultimate ® ® Microsoft Windows 7 Enterprise • The product names of Windows Server 2003 are as follows: ® ® Microsoft Windows Server 2003 Standard Edition ® ® Microsoft Windows Server 2003 Enterprise Edition ®...
  • Page 467: Index

    INDEX Community............Compression (Colour)........2-sided copy..........26, 158 Confidential document........2-sided copy (manual)........Configuration page......291, 292, 351 Consumables............Control panel..........36, 37, 39 Address book..........175, 277 Copier function..........26, 452 Address book (LAN-Fax)..226, 227, 228, 229, Copier mode............230, 231 Copy key..........
  • Page 468 Ethernet port............ 38, 66 Ethernet speed............How to read this manual........expat..............Exposure glass....... 36, 37, 119, 418 Extender for the ADF tray........I/O timeout..........279, 325 Extender for the ARDF output tray......ID card copy..........28, 167 Exterior............36, 37, 38 IKE settings............
  • Page 469 LDAP server........Network print setting........... 341, 440, 443 LDAP settings........Network printer............. 341, 440, 443 LED lamps............... Network settings......70, 72, 287, 330 Legal prohibition............ Network status............. Legal size............. Note............... Letterhead.............. Notice..............Limitless scan............Number keys............List of option............List/Test print............OHP transparencies..........
  • Page 470 PCL menu............. Region B model............. Plain paper............. Report print settings..........POP3 settings............Reports............291, 351 Power cord............. Reset settings..........298, 354 Power failure report..........Resolution........193, 223, 264, 268 Power indicator............Restore settings............ Power off..............Restrict user function..125, 127, 128, 129, 329 Power on..............
  • Page 471 SNMP settings............. Sort..............29, 258 Unpacking.............. Sound volume adjustment........USB connection..........24, 66 Special sender list..........USB flash disk port.......... 36, 37 Special senders.......... 248, 328 USB port............38, 66 Specifications....449, 451, 452, 454, 455 User code............Speed Dial..203, 204, 205, 206, 208, 215, 277 User Tools key............
  • Page 472 MEMO...
  • Page 473 MEMO...
  • Page 474 MEMO M119-8501...
  • Page 476 M119-8501 © 2011...

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