Xerox AltaLink B8145 Series User Manual page 123

Distribution Workflows
Distribution Workflows are customized workflows used in the Workflow Scanning App. A workflow contains pre-
programmed settings for a scan job that specify how and where scanned documents are distributed. A workflow
can include one or more file destinations, as well as fax destinations. You can store customized scan settings in each
workflow.
Using the Embedded Web Server, you can create a workflow using one or more scan destinations. The following
options are available:
• Predefined scan destinations from the list of file repositories.
• New scan destinations such as an FTP site, a website, or an SMB server.
• Fax number destinations.
When you create a workflow, it appears in the list of workflows in the Pick a Workflow screen of the Workflow
Scanning App.
At the printer control panel, when you select a workflow, you can change the scan settings and add more scan
destinations from the predefined list.
Predefined Network File Repositories
A file repository is a predefined file destination that you can use in a workflow. You can use the printer control panel
to add a file repository to a workflow.
The system administrator configures the file repositories available as predefined scanned file destinations. At least
one repository must be set up for the Workflow Scanning feature to be available. For details, refer to the System
Administrator Guide at www.xerox.com/office/ALB81XXdocs.
Note: On the Pick a Workflow screen, the DEFAULT workflow is associated with the default file repository.
Creating a New Workflow
1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press E E n n t t e e r r
or R R e e t t u u r r n n .
Note: For details about obtaining the IP address of your printer, refer to
Printer.
2. Click the S S c c a a n n tab.
3. In the Display area, select W W o o r r k k f f l l o o w w s s , then select C C r r e e a a t t e e N N e e w w W W o o r r k k f f l l o o w w .
4. For Add Destination to Workflow, select an option:
• To add an existing file destination to the workflow, select S S e e l l e e c c t t f f r r o o m m a a P P r r e e d d e e f f i i n n e e d d L L i i s s t t .
• To add a file destination to the workflow, select E E n n t t e e r r a a S S c c a a n n D D e e s s t t i i n n a a t t i i o o n n .
• To add a fax destination to the workflow, select E E n n t t e e r r a a S S e e r r v v e e r r F F a a x x N N u u m m b b e e r r .
5. For Select from a Predefined List, select a destination from the File Destination list, then click A A d d d d .
6. For Enter a Scan Destination, add these details:
a. Click the F F r r i i e e n n d d l l y y N N a a m m e e field, then enter a name for the scan destination.
Xerox ® AltaLink ® B8145/B8155/B8170 Series Multifunction Printer User Guide
Xerox® Apps
Finding the IP Address of Your
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