Page 1 Series Facsimile Guide Facsimile Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
Page 2 LASER CLASS 700 Series Facsimile Guide...
Page 3 Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system conﬁguration and product purchased, some manuals may not be needed. Guides with this symbol are printed manuals.
Page 4 Includes the speciﬁcations of the machine, the type of documents you can scan, the glossary, and the index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact speciﬁcation, please contact Canon.
Page 5: Table Of Contents
Users in Canada ..........xvii Pre-installation Requirements for Canon Facsimile Equipment ..xvii Notice .
Page 6 Registering the Current Date and Time ......1-18 Registering the Machine’s Telephone Number and Unit Name ..1-19 Checking and Setting the Telephone Line .
Page 7 Cancel Sending on a Dual Line ........3-10 Checking/Canceling Fax Jobs .
Page 8 Chapter 6 Using a Relay Network What Is Relay Broadcasting? ........6-2 Setting Up and Using a Standard Relay Unit .
Page 9 Turning the Transfer Mode ON and OFF ......9-6 Turning the Transfer Mode ON ....... . . 9-6 Turning the Transfer Mode OFF .
Page 10 Chapter 11 Summary of Important Settings Opening the Additional Functions Menu ......11-2 Summary of User Data Settings........11-3 User Settings .
Page 11 Chapter 14 Appendix Speciﬁcations..........14-2 Operation .
Page 12: Preface
Thank you for purchasing the Canon LASER CLASS 700 Series. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Page 13: Illustrations Used In This Manual
Illustrations Used in This Manual Unless otherwise mentioned, illustrations used in this manual are those taken when no optional equipment is attached to the LASER CLASS 710. The model LASER CLASS 710 is used for illustration purposes in this manual. When there is any difference between the three models, it is clearly indicated in the text, e.g., “LASER CLASS 720i only.”...
Page 14: Legal Notices
IDDD (International Direct Distance Dial) line if you communicate overseas NOTE Canon recommends an individual line following industry standards, such as the 2500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Public Branch Exchange) unit without "Call Waiting" can be used with the machine. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes, which may cause a fax error.
Page 15 The telephone line should not be reconnected or the switch turned on until the problem is completely resolved. Users should contact their local authorized Canon Facsimile Service Dealer for servicing of equipment. RIGHTS OF THE TELEPHONE COMPANY Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service.
Page 16: Warning For The Laser Class 710
In order to program this information into your fax machine, you should complete the procedure to register your name, unit’s telephone number, time, and date (See page 1-16). Warning for the LASER CLASS 710 Do not make any changes or modiﬁcations to the equipment unless otherwise speciﬁed in the manual.
Page 17: Warning For The Laser Class 720I/730I
Do not make any changes or modiﬁcations to the equipment unless otherwise speciﬁed in the manual. If such changes or modiﬁcations should be made, you could be required to stop operation of the equipment. Canon U.S.A. Inc. One Canon Plaza, Lake Success, NY 11042, U.S.A. TEL No. (516)328-5600...
Page 18: Users In Canada
IDDD (International Direct Distance Dial) line if you communicate overseas NOTE Canon recommends an individual line following industry standards such as the 2500 (touch tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX without Camp On signals is also permitted with a fax machine. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing, or send special codes which may cause a fax error.
Page 19: Notice
Notice This equipment meets the applicable Industry Canada Terminal Equipment Technical Speciﬁcations. This is conﬁrmed by the registration number. The abbreviation, IC, before the registration number signiﬁes that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical speciﬁcations were met.
Page 20: Caution
Network (PSTN) currently supports 28.8 Kbps modem speeds or slower, depending on telephone line conditions. Trademarks Canon, the Canon logo, RAPID Fusing System, and LASER CLASS are trademarks of Canon Inc. Other product and company names herein may be the trademarks of their respective owners.
Page 21: Disclaimers
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT.
Page 22: Before You Start Using This Machine
Before You Start Using This Machine This chapter explains what you should know before using this machine for faxing, and its main features. Main Features............1-2 Operation Panel Parts and Functions .
Page 23: Main Features
33.6 Kbps, more than double the rate of older G3 fax models. ■ UHQ (Ultra High Quality) Image Canon’s ultra high quality image processing produces excellent reproductions of the documents you send and copy. ■ Full Support of ITU-T Subaddresses and Passwords You can employ ITU-T subaddresses and passwords to communicate not only with other Canon fax machines, but fax machines of other manufacturers.
Page 24 ■ Automatic Dialing Includes one-touch and coded speed dialing, directory dialing, group dialing, and access code dialing which enables you to send the same document to several destinations by pressing a single key or just a few keys. One-Touch Speed Dial Coded Speed Dial ■...
Page 25 ■ Delayed Sending Scan a document into memory and set the machine to send the document at a later time. This enables you to take advantage of holiday or late night telephone rates. ■ Dual Access Even while you are sending or receiving a document, you can continue to use the machine to register information or record documents into memory.
Page 26 ■ JBIG, Improved Image Data Compression JBIG (Joint Bi-Level Image Experts Group) is a new ITU-T standard image data compression method. JBIG’s compression method allows data to be compressed more efﬁciently* than MMR (Modiﬁed Modiﬁed Read), a conventional compression method. JBIG is especially effective when transmitting halftone image documents.
Page 27: Operation Panel Parts And Functions
Operation Panel Parts and Functions This section provides you with the names and functions of the operation panel keys, and explains all the parts on the operation panel. One-Touch Panels Closed Operation Panel Parts and Functions On Line Job Alarm Menu PRT.Message Item...
Page 28 1 1 1 1 Printer Operation Panel These keys control the printing function of the machine. For details, see the PCL Printer Guide. For the LASER CLASS 710, the installation of the Printer Kit III is necessary to use these keys. 2 2 2 2 Counter Check Press to check the counter information.
Page 29 L L L L Monitor Press to check the fax transmission or copying status. M M M M Delete File Deletes documents waiting in memory for sending. N N N N LCD Display Displays messages and prompts during operation. It also displays selections, text, numbers, and names when registering information.
Page 30: One-Touch Panels Opened
One-Touch Panels Opened Data Registration Memory Reception Stamp (Option) Selector Subaddress 1 1 1 1 Data Registration Starts data registration for speed dialing, sender information, and other important settings for sending and receiving. 2 2 2 2 Delayed Transmission Sets a time for delayed sending. 3 3 3 3 Advanced Communication Press to set a document for advanced communications, such as polling sending and...
Page 31 Memory or Direct Sending mode. If you want to use the optional stamp feature, call your local authorized Canon dealer, and request the installation of the Stamp feature. G G G G Transfer Switches the machine in and out of the Transfer mode.
Page 32: Using The Menus And Operation Panel Keys
Using the Menus and Operation Panel Keys This section provides a brief overview on how to use the operation panel keys to open menus, make selections, and register data. General Guidelines for Registering Information Always keep these points in mind while you are using the menus: •...
Page 33: Open A Menu And Select An Item
Press [ There are eight Additional Functions menu items for Data Registration. NOTE Displaying menu names with [▼] or [▲] is rotational. If you press [▼] with the last menu name displayed, the display rotates to the ﬁrst menu name. If you press [▲] with the ﬁrst menu name displayed, the display rotates to the last selection.
Page 34: Entering Names For Registration
Entering Names for Registration When you come to a step that requires entering a name for data registration, follow the procedure below. In a display that requires a name entry, the letter or number in the upper right corner of the LCD display tells you the entry mode. Press [ ] to change the entry mode.
Page 35: Correcting A Mistake
For example, if you want to enter the word <Canon>: Press right ➞ press press right ➞ press right ➞ press NOTE • When you are in the Text Entry mode, you can also enter symbols. Press repeatedly until you see the symbol you want.
Page 36: Operation Panel Key Summary Table
Operation Panel Key Summary Table When you come to a step where you must enter a number or name for data registration — in this section, or any part of this manual and the Reference Guide — refer to the table below. To see some of the keys described below, you may have to open all three one-touch speed dialing panels.
Page 37: Things You Must Do Before Using This Machine
Things You Must Do Before Using This Machine The following registrations and procedures must be done before the machine is used for fax operations. Registering Required Sender Information (TX TERMINAL ID) According to recent amendments to the FCC (Federal Communications Commission) rules governing the use of facsimile equipment in the United States, the following sender information must be printed on every facsimile transmission: •...
Page 38: What Is Sender Information
By now you have all had a chance to become familiar with your new By now you have all had a chance to become familiar with your new Canon fax units and are ready to set up a reliable, economical Canon fax units and are ready to set up a reliable, economical communications network that offers many exciting features.
Page 39: Registering The Current Date And Time
Registering the Current Date and Time Follow this procedure to set the current date and time. Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration Press [ [Set]. Press [ press [Set]. Register the current date and time using the numeric keys. Use 24-hour notation to enter the time (e.g., 1:00 p.m.
Page 40: Registering The Machine's Telephone Number And Unit Name
Registering the Machine’s Telephone Number and Unit Name Follow this procedure to register the number of your own machine, and register your name or company’s name. Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ▼ Press [ ] or [ [Set].
Page 41 Press [ [Set]. Enter the unit’s telephone number (up to 20 digits) using the numeric keys ➞ press [Set]. The unit’s telephone number is the telephone number of your own machine. The message <DATA ENTRY OK> appears on the LCD display for a few seconds. Data Press [Data Registration] to return to the <USER SETTINGS>...
Page 42: Checking And Setting The Telephone Line
Stop Press [Stop] to return to the Standby mode. Checking and Setting the Telephone Line If you are not sure what type of telephone line you have, check with your local telephone company. To operate the machine, you must know if the machine is connected to a tone or rotary pulse line.
Page 43 Press [ [Set]. Press [ press [Set]. NOTE If you have installed the optional Dual-Line Upgrade Kit, <LINE SELECTION> is displayed after pressing LINE 2> as dedicated line for fax functions ➞ press Telephone Numbers for the Lines,” on p. 1-30. Press [ [Set].
Page 44 select ‘33600bps’, ‘14400bps’, ‘9600bps’, ‘7200bps’, ‘4800bps’, or ‘2400bps’. ▼ Press [ ] or [ press [Set]. If you want to select the reception speed, press [ <4.RX START SPEED> appears ➞ press [Set]. The telephone line type is set. NOTE If your document receptions are slow in starting, this may mean that the telephone lines in your area are in poor condition.
Page 45: Registering Sender's Names
Registering Sender’s Names Registering alternative sender’s names is optional, but you may want to register sender’s names if many people are using the machine. If each user registers his or her personal name as a sender’s name, they can enter their sender’s name to replace the unit’s name printed at the top of the documents they send.
Page 46 ▼ Press [ ] or [ to register the sender’s name ➞ press [Set]. You can also use the numeric keys to enter the number. NOTE • One number can accept a single name entry. • If a name is already registered, you will see that name to the right of the number. •...
Page 47 Press [ press [Set]. Press [ FAX NUMBERS> ➞ press [Set]. <USER TEL NUMBER>: <OTHER FAX NUMBERS>:You can enter a different telephone number as the ● If you select <USER TEL NUMBER>: ❏ Proceed to step 13. ● If you select <OTHER FAX NUMBERS>: ❏...
Page 48: Changing Or Erasing A Sender's Name
Changing or Erasing a Sender’s Name Repeat steps 1 to 5 of “Registering Sender’s Names,” on p. 1-24. ▼ Press [ ] or [ ➞ press [Set]. ▼ Press [ ] or [ press [Set]. Change or delete the sender’s name, and its personal settings.
Page 49 Stop Press [Stop] to return to the Standby mode. 1-28 Things You Must Do Before Using This Machine...
Page 50: Using The Optional Dual Line
Using the Optional Dual Line The optional Dual-Line Upgrade Kit enables you to connect two telephone lines to the machine at the same time. This section describes how to set up and use the dual line. For details on how to connect two telephone lines to the machine, see Chapter 2, “Getting Started,”...
Page 51: Registering Telephone Numbers For The Lines
Registering Telephone Numbers for the Lines The telephone numbers that you register using the procedure below appear on the LCD display of the other party’s fax machine during document transmissions, and appear in printed reports and lists. Follow this procedure to register telephone numbers for both lines connected to the Dual-Line Upgrade Kit.
Page 52 ▼ Press [ ] or [ ▼ Press [ ] or [ [Set]. Enter the telephone number for Line 1 (up to 20 digits) using the numeric keys ➞ press [Set]. Data Entry Keys: 0 - 9 Space Delete Clear The message <DATA ENTRY OK>...
Page 53 Press [ PULSE> ➞ press [Set]. NOTE The machine is set to operate through a touch tone line without making any adjustments. Press [ [Set]. If you want to change the transmission start speed, press [ ▲ or [ NOTE If your document transmissions are slow in starting, this may mean that the telephone lines in your area are in poor condition.
Page 54: Setting The Tx Line Priority
NOTE If your document receptions are slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select ‘33600bps’, ‘14400bps’, ‘9600bps’, ‘7200bps’, ‘4800bps’, or ‘2400bps’. ▼ Press [ ] or [ Enter the telephone number, select the telephone line type, and set the transmission and reception start speed for Line 2...
Page 55 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. Press [ [Set]. Press [ press [Set]. NOTE This setting is available only after the optional Dual-Line Upgrade Kit is installed on your machine. 1-34 Using the Optional Dual Line ➞...
Page 56: Switching Between The Two Lines
Press [▼] or [▲] to display the desired setting ➞ press [Set]. The TX LINE SELECTION menu includes the following items: Item TX LINE SELECTION 1.AUTO* 1.LINE1 PRIMARY SECONDARY PROHIBIT TX 2.LINE2 PRIMARY SECONDARY PROHIBIT TX 2.MAN. 1.DEFAULT TEL LINE 1.LINE 1 2.LINE 2 An asterisk (*) indicates the default setting.
Page 57 1-36 Using the Optional Dual Line...
Page 58: Using Speed Dialing
Using Speed Dialing This chapter introduces some basic dialing features, then shows you how to set up the speed dialing keys. Speed dialing includes One-Touch Speed Dialing, Coded Speed Dialing, Group Dialing, and Access Code Dialing. Directory dialing is also described in this chapter, and enables you to locate a number for dialing by searching a directory of names and numbers registered in the machine for speed dialing.
Page 59: Read This Before Entering Telephone Numbers
The switching system may also require that you insert a pause after the outside number. For further assistance, contact your local authorized Canon dealer, or your local telephone company. Follow this procedure to enter a pause during regular dialing or when registering a number for a speed dialing key.
Page 60: Adjusting The Length Of A Pause
NOTE Keep in mind these important points about pauses: - A pause entered within a number (p) is two seconds long. - You can add consecutive pauses (pp) by pressing [Redial/Pause]. Each additional pause adds two seconds to the pause time. - You can change the length of a pause entered within a number.
Page 61 Press [ Enter a new pause time (from 01 to 15 seconds) using the numeric keys ➞ press [Set]. Stop Press [Stop] to return to the Standby mode. Read This Before Entering Telephone Numbers ] until <2.PAUSE TIME> appears ➞ press [Set]. ▼...
Page 62: What Is Speed Dialing
What Is Speed Dialing? Speed dialing enables you to streamline and customize dialing procedures by registering a telephone number and other important settings so you can start a document transmission while pressing only a few keys. The four methods of speed dialing include: One-Touch Speed Dialing One-touch speed dialing enables you to start a document transmission by pressing only one key.
Page 63: Setting Up One-Touch Speed Dialing
Setting Up One-Touch Speed Dialing One-touch speed dialing enables you to dial a number and send a document at the press of one key. You can register up to 72 fax numbers, one for every one-touch speed dialing key on the operation panel. In addition to the telephone number and name of the other party, you can set the timer for the transmission, and enter other important settings.
Page 64 ▼ Press [ ] or [ number that you want to register appears ➞ press [Set]. You can also specify a one-touch speed dialing key by closing the appropriate one-touch speed dialing panel and pressing the one-touch speed dialing key that you want to register.
Page 65 Enter a name (up to 16 characters long) using the numeric keys ➞ press [Set]. For more information on how to enter names, see “Entering Names for Registration,” on p. 1-13. The message <DATA ENTRY OK> appears on the LCD display for a few seconds. This completes the minimum settings for registering a one-touch speed dialing key.
Page 66 NOTE • If you want to use access code dialing, you have to register an access code (from two to ﬁve digits) that represents the telephone number you are registering for one-touch speed dialing. • To use access code dialing, you need to set ACCESS CODE to ‘USE’ from the SYSTEM SETTINGS menu, and set up the access code key.
Page 67 Enter the time in 24-hour notation using the numeric keys (e.g., 1:00 p.m. as 13:00) ➞ press [Set]. The message <DATA ENTRY OK> appears on the LCD display for a few seconds. NOTE • If you want to clear the time you have set, press from the beginning ➞...
Page 68 The TX TYPE menu includes these items: Setting REGULAR TX Designates the transaction as a normal transmission with no special features. You can cancel the currently set TX TYPE by selecting <REGULAR TX>. CONFIDENTIAL TX Designates the transaction as a transmission to a conﬁdential mailbox.
Page 69 If you experience transmission errors during long distance sending, and want to change the long distance setting, press ▼ ] or [ If you do not want to perform this setting, proceed to step 22. Press [ press [Set]. You can select ‘DOMESTIC’, ‘INTERNATIONAL (1)’, ‘INTERNATIONAL (2)’, or ‘INTERNATIONAL (3)’.
Page 70 NOTE ECM (Error Correction Mode) reduces system and line errors during sending or receiving with another fax machine that supports ECM. If the other fax machine does not support ECM, this setting is ignored. If the transmission speed appears to be extremely slow, you may be able to speed up the transmission time by turning the ECM ‘OFF’.
Page 71 ● If you select ‘FIXED’: ❏ Press [▼] or [▲] to select a line ➞ press [Set]. If you want to select a sender name, press [ <8.SENDER NAME> appears ➞ press [Set]. If you do not want to perform this setting, proceed to step 30. Press [ If you want to set up other one-touch speed dialing keys, repeat this procedure from step 2.
Page 72: Setting Up Coded Speed Dialing
Setting Up Coded Speed Dialing Coded speed dialing enables you to dial a number and send a document by pressing four keys. You can register up to 128 fax numbers for coded speed dialing. In addition to the telephone number and name of the other party, you can set the timer for the transmission, and enter other important settings identical to those for one-touch speed dialing.
Page 73 Press [Coded Dial] ➞ enter a three digit code (000 to 127) Coded Dial using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to specify a coded speed dialing code ➞ press [Set]. NOTE If a telephone number is already registered for the three digit coded speed dialing code, that number is displayed.
Page 74 Enter a name (up to 16 characters long) using the numeric keys ➞ press [Set]. For more information on how to enter names, see “Entering Names for Registration,” on p. 1-13. The message <DATA ENTRY OK> appears on the LCD display for a few seconds. This completes the minimum settings for registering a coded speed dialing code.
Page 75 NOTE • If you want to use access code dialing, you have to register an access code (from two to ﬁve digits) that represents the telephone number you are registering for coded speed dialing. • To use access code dialing, you need to set ACCESS CODE to ‘USE’ from the SYSTEM SETTINGS menu, and set up the access code key.
Page 76 NOTE • If you want to clear the time you have set, press from the beginning ➞ press • If you want to set another time, repeat the procedure from step 15. • To end this procedure and return to the Standby mode, press Data To continue registration, and set other options for the current Registration...
Page 77 CONFIDENTIAL TX 1.PASSWORD 2.SUBADDRESS ORIG RELAY TX 1.PASSWORD 2.SUBADDRESS SUBADDRESS TX 1.PASSWORD 2.SUBADDRESS POLLING RX 1.PASSWORD 2.SUBADDRESS NOTE • For details about sending documents using ITU-T subaddresses and passwords, see the procedure for sending a document with a subaddress and password on p.3-32.
Page 78 If you experience transmission errors during long distance sending, and want to change the long distance setting, press ] until <4.INTERNATIONAL> appears ➞ press [Set]. ▼ ▲ ] or [ If you do not want to perform this setting, proceed to step 22. ▼...
Page 79 NOTE ECM (Error Correction Mode) reduces system and line errors during sending or receiving with another fax machine that supports ECM. If the other fax machine does not support ECM, this setting is ignored. If the transmission speed appears to be extremely slow, you may be able to speed up the transmission time by turning the ECM ‘OFF’.
Page 80 ● If you select ‘FIXED’: ❏ Press [▼] or [▲] to select a line ➞ press [Set]. If you want to select a sender name, press [ <8.SENDER NAME> appears ➞ press [Set]. If you do not want to perform this setting, proceed to step 30. ▼...
Page 81: Setting Up Group Dialing
Setting Up Group Dialing Group dialing enables you to register several telephone numbers for one-touch speed dialing or for coded speed dialing so you can dial a large group of numbers by pressing a one-touch speed dialing key, or by pressing [Coded Dial], followed by a three digit code.
Page 82 Specify an empty one-touch speed dialing key or coded speed dialing code that you want to set as the group dial ➞ press [Set]. Coded Dial To specify a one-touch speed dialing key, press [▼] or [▲] to scroll through the number display, or close the appropriate one-touch speed dialing panel ➞...
Page 83 Press [Set] to enter a name for the group. Enter a name for the group (up to 16 characters long) using the numeric keys ➞ press [Set]. For more information on how to enter names, see “Entering Names for Registration,” on p. 1-13. The message <DATA ENTRY OK>...
Page 84 NOTE • If you want to use access code dialing, you have to register an access code (from two to ﬁve digits) that represents the group dial you are registering. • To use access code dialing, you need to set ACCESS CODE to ‘USE’ from the SYSTEM SETTINGS menu, and set up the access code key.
Page 85 NOTE • If you want to clear the time you have set, press from the beginning ➞ press • If you want to set another time, repeat the procedure from step 16. • To end this procedure and return to the Standby mode, press Data To register another group, press [Data Registration] ➞...
Page 86: Setting Up The Access Code Key
Setting Up the Access Code Key Follow the procedure below to assign an access code (from two to ﬁve digits) to represent a fax number. You can assign the access code key to [#] or any one-touch speed dialing key. Also, you can set the number of characters used for an access code.
Page 87 Press [ [Set]. Press [ Press [ press [Set]. Press [ press [Set]. <USING # KEY>: You have to press <OTHER>: Make sure that <2.NO OF CHARACTERS> is displayed ➞ press [Set]. 2-30 Setting Up the Access Code Key ] until <5.ACCESS CODE> appears ➞ press ▼...
Page 88 NOTE If you have already set access codes when registering telephone numbers for one-touch speed dialing keys, coded speed dialing codes, or group dialing, you cannot open the NO OF CHARACTERS menu. If you want to change the number of characters for an access code, turn ‘OFF’ OPTIONAL SETTING for each speed dialing key, code or group.
Page 89: Using Speed Dialing
Using Speed Dialing Follow the procedures in this section to use speed dialing. The four speed dialing methods are one-touch speed dialing, coded speed dialing, group dialing, and access code dialing. If you forget where a number is registered, you can ﬁnd it and dial it with directory dialing.
Page 90 If you are using Direct Sending, you will see a series of brief, alternating messages that tell you the machine is dialing, calling then transmitting the document. The number being dialed, name of the other party, and transaction number of the document are also displayed. NOTE •...
Page 91: Using Coded Speed Dialing
Using Coded Speed Dialing Follow this procedure to start a transmission and send a document by pressing [Coded Dial] followed by a three digit code. IMPORTANT To use this feature, you must ﬁrst register a telephone number for coded speed dialing. (See “Setting Up Coded Speed Dialing,”...
Page 92: Using Group Dialing
NOTE • To start scanning immediately, press or ten seconds before it starts to scan. This timeout feature can be turned ‘OFF’. (See “TX (Send) Settings,” on p. 11-14.) • The machine does not start dialing until you place your documents for sending. If you dial the code before you place your documents, the machine prompts you to set your documents.
Page 93 NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.) • You can also specify a sender’s name with [TTI Selector]. (See “Selecting a Sender’s Name,” on p. 3-6.) Press the one-touch speed dialing key, or [Coded Dial] followed by the three digit code, where the group of telephone numbers you want to dial is registered.
Page 94: Using Access Code Dialing
• If you want to cancel the transmission after you press a one-touch speed dialing key or enter a coded speed dialing code under which a group is registered, press (Stop). Using Access Code Dialing Follow the procedure to start a transmission and send a document using access code dialing.
Page 95 After ﬁve or ten seconds, the machine starts to send the document. The transaction number and page numbers of the document are also displayed during scanning. If you are using Direct sending, you will see a series of brief, alternating messages that tell you the machine is dialing, calling, then transmitting the document.
Page 96: Using Directory Dialing
Using Directory Dialing Follow this procedure to look up the other party’s name and retrieve the number for dialing. This feature is convenient when you know the other party’s name, but cannot recall the one-touch speed dialing key, the code for coded speed dialing, or group dialing where the number is registered.
Page 97 Press [ [Set]. NOTE • The names for one-touch speed dialing numbers are preﬁxed with two digits, and the names for coded speed dialing numbers are preﬁxed with an asterisk ( ) and three digits. • If the display does not change after you press [▼] or [▲], this means only one name and number is registered for the key you just pressed.
Page 98: Sending Documents
Sending Documents This chapter describes the fundamental procedures for dialing and sending documents. We also show you how to send a document to more than one location, set a document for delayed sending, and send a document with a subaddress and password. Setting a Document for Sending.
Page 99: Setting A Document For Sending
Setting a Document for Sending This section explains how to place your documents on the machine. Preparing the Document Follow these simple guidelines to check your document before you set your document on the machine for scanning. IMPORTANT • For best results, load only documents of recommended standard size and weight. (See “Documents You Can Scan,”...
Page 100: Setting The Document On The Machine
Setting the Document on the Machine You can set a stack of up to 50 letter or A4 size pages, or 20 legal or 11" x 17" or B4 size pages into the document feeder for scanning. However, the effective scanning width is up to 10"...
Page 101: Adjusting The Scan Settings
Adjusting the Scan Settings Canon’s original UHQ (Ultra High Quality) imaging technology enables you to send documents that are very close to the quality of the original document. For best results, adjust the scan settings for special documents before sending.
Page 102 Press the appropriate key underneath the indicators repeatedly to illuminate the desired scan setting. Ultra Fine Super Fine Darker Fine Standard Text Standard Lighter Text/Photo Resolution Contrast Document Type [Resolution]: Adjusts the resolution for documents with ﬁne text and thin lines.
Page 103: Selecting A Sender's Name
Selecting a Sender’s Name Follow this procedure to select one of the registered sender’s names. Sender’s names are selected by pressing [TTI Selector]. NOTE • This setting is optional. If you do not select a sender’s name before sending a document, the registered unit’s name is printed at the top of the document in the sender information area.
Page 104 ▼ ▲ Press [ ] or [ the LCD display ➞ press [Set]. You can also press [TTI Selector] repeatedly to search for the desired sender’s name. Continue the procedure for sending the document. ] until the desired sender’s name appears on Selecting a Sender’s Name...
Page 105: Using Regular Dialing
Using Regular Dialing When you come to a step that requires dialing a number, you can dial the number with the keys on the numeric keypad, just like you would when dialing a telephone number. This is called “regular dialing.” NOTE To make dialing easier, register frequently used numbers to the one-touch speed dialing keys or coded speed dialing codes.
Page 106: Cancel Sending A Document
Cancel Sending a Document Follow this procedure to cancel a transmission in progress. Cancel Sending on a Single Line Stop Press [Stop]. If you are using Direct Sending, an alarm sounds, and the transmission is canceled immediately. Press [Set]. If you are using Memory Sending, the following message is displayed: Press [ ] to cancel the transmission.
Page 107: Cancel Sending On A Dual Line
Cancel Sending on a Dual Line If you have installed the optional Dual-Line Upgrade Kit and both lines are in use at the same time, and you want to select a transmission to cancel, follow this procedure. Stop Press [Stop]. If the machine is using both lines when you press [Stop], you will be prompted on the LCD display to select which transaction you want to cancel.
Page 108: Checking/Canceling Fax Jobs
Checking/Canceling Fax Jobs Flow of Checking Operations Follow the procedure below to check the detailed information about a fax transaction. This feature is convenient when you want to check the status of a transaction without printing an Activity Report. Monitor Press [Monitor].
Page 109: Canceling With The Stop Key
Stop Press [Stop] to return to the Standby mode. Canceling with the Stop key Stop Press [Stop]. ● If you press [Stop] during scanning: ❏ Press [Set]. The scanning stops and the job will be canceled. ● If there is only one job being processed: ❏...
Page 110: Canceling A Job From The Monitor Screen
❏ Press [▼] or [▲] to select a job ➞ press [Set]. ❏ Press [ ]. If you do not want to cancel the job, press The selected job will be canceled. NOTE • You cannot select multiple jobs and cancel them all at once. •...
Page 111: Dialing Long Distance With Regular Dialing
Sender’s Name,” on p. 3-6.) Hook Press [Hook] if you want to use Manual Sending. If you know the other party’s fax machine is set to automatically receive documents, proceed to the next step. After you press able to hear the dial tone.
Page 112 (See “Entering Pauses for Dialing,” on p. 2-2.) For details about the location and necessary length of the pause, contact your local telephone company or local authorized Canon dealer. Dial the remainder of the number using the numeric keys ➞...
Page 113: Overview Of Sending Methods
Overview of Sending Methods This section brieﬂy describes the methods and advantages of the three main sending methods: Memory Sending, Direct Sending, and Manual Sending. Memory Sending Memory Sending enables you to scan and send your documents fast, allowing you to get your documents back quickly so you do not have to spend so much time standing around the machine.
Page 114: Messages Displayed After Pressing The Start Key
Specify the destination. You can specify the destination using regular dialing, one-touch speed dialing, coded speed dialing, access code dialing, or directory dialing. (See “Using Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,” on p. 2-39.) NOTE •...
Page 115: Direct Sending
Direct Sending The machine dials the number, connects the call, and then scans and sends the document one page at a time. Direct Sending is slower than Memory Sending, but because this method bypasses the memory, you can send a document ahead of other documents stored in memory.
Page 116 Specify the destination. You can specify the destination using regular dialing, one-touch speed dialing, coded speed dialing, access code dialing, group dialing or directory dialing. (See “Using Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,” on p. 2-39.) NOTE •...
Page 117: Manual Sending
Manual Sending Manual Sending enables you to talk to the other party before you send the document. This method is useful if the operator of the other fax machine must manually prepare the fax machine to receive your document. NOTE The handset is available as an option.
Page 118 Proceed to step 6. Ask the other party to press the start key on their fax machine, then hang up their handset. After the other party presses the start key on their fax machine, you will hear a high pitched tone. Start Press [Start] on your machine ➞...
Page 119: Redialing When The Line Is Busy
Redialing When the Line Is Busy If the other party’s line is busy or there is no answer, the machine waits two minutes, then tries to dial the same number again. This feature is called “Automatic Redialing.” What Is Automatic Redialing? After the initial dialing attempt, the machine waits two minutes, and tries to dial again.
Page 120: Setting Up Redialing
Setting Up Redialing Follow this procedure to modify these redialing features: • The number of times the machine attempts to redial. • The length of the time interval that the machine waits between redialing attempts. • Whether to perform automatic redialing when a transmission error occurs. Open all three one-touch speed dialing panels.
Page 121 Press [ If you select ‘OFF’, proceed to step 8. In this case, redialing is not attempted after the ﬁrst dialing attempt fails. Press [ press [Set]. The AUTO REDIAL menu includes the following items: 1. REDIAL TIMES 2. REDIAL INTERVAL 3.
Page 122 Stop Press [Stop] to return to the Standby mode. Redialing When the Line Is Busy 3-25...
Page 123: Sequential Broadcasting To More Than One Location
Sequential Broadcasting to More Than One Location Follow this procedure to scan the documents once and send them to several locations. With this sending method, called “Sequential Broadcasting,” you can send the same document to a maximum of 210 locations. NOTE •...
Page 124 ● To use one-touch speed dialing: ❏ Press the desired one-touch speed dialing key. You can dial up to 72 destinations. ● To use coded speed dialing: ❏ Press [Coded Dial] ➞ enter the desired three digit code using the numeric Coded Dial keys.
Page 125 NOTE • You must dial the second destination within ﬁve seconds of dialing the ﬁrst destination. All subsequent destinations must be speciﬁed within 10 seconds of each other. • If you wait longer than the timeout interval before specifying the next destination, the machine starts scanning the documents.
Page 126: Sending Documents At A Preset Time
Sending Documents at a Preset Time Follow this procedure to set a time for sending documents. This feature is called “Delayed Sending” or “Timer Sending.” Use Delayed Sending to store a document in memory, then have it sent at a later time when the telephone rates are lower. NOTE You can set up to 70 documents for Delayed Sending.
Page 127 Start Specify the destinations ➞ press [Start]. You can specify up to 210 destinations using regular dialing, one-touch speed dialing, coded speed dialing, access code dialing, or directory dialing. (See “Using Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,”...
Page 128 Press [Set]. The machine scans the documents and stores them into memory. NOTE • The machine holds the documents in memory until the speciﬁed time arrives for the documents to be sent. Then, the machine sends the documents to the destinations you speciﬁed.
Page 129: Sending A Document With A Subaddress/Password
You can send documents with ITU-T standard subaddresses and passwords. In order for a transaction to succeed, the subaddresses and passwords on the sending and receiving fax machine must match. You can use two methods to send a document with an ITU-T subaddress and password: •...
Page 130: Subaddress/Password Sending With The Operation Panel Keys
(See “Using Speed Dialing,” on p. 2-32.) • Setting the password is optional, but it is necessary to set the correct password if the other party has set a password for their fax machine. Follow this procedure to send a document with a subaddress/password entered by pressing [Subaddress] and [Password] on the operation panel.
Page 131 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3. NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.) •...
Page 132 Enter the ITU-T subaddress (up to 20 digits) using the numeric keys ➞ press [Set]. If you want to enter a password, press [Password]. Password NOTE You must press [Password] within ﬁve or ten seconds (depending on the dialing method you use) of pressing interval before pressing [Password], the machine starts to scan the documents.
Page 133 3-36 Sending a Document with a Subaddress/Password...
Page 134: Receiving Documents
Receiving Documents This chapter describes the basic reception features. You can receive document transmissions automatically or manually. To use the Manual Receive mode, it is required to install the optional handset kit or connect an extension telephone to answer telephone calls. Receiving Documents Automatically .
Page 135: Receiving Documents Automatically
Receiving Documents Automatically After you take your machine out of the box and set it up, it is set to receive documents automatically. Use the Automatic Receive mode for a machine on a dedicated telephone line that you do not need for telephone voice communication. Setting the Automatic Receive Mode Check the LCD display.
Page 136 ■ Optional Dual Line Transactions If you have installed the optional Dual-Line Upgrade Kit and both lines are in use at the same time, press [▼] or [▲] to switch the display so you can view either transaction in progress. (See “Using the Optional Dual Line,” on p. 1-29.) ■...
Page 137: Receiving Documents Manually
Receiving Documents Manually When you receive documents manually, you can monitor all incoming calls yourself by picking up the handset every time the machine rings. If you pick up the handset and determine the call is from another person, start your conversation. If you hear a slow beep tone, this means the call is a fax transmission.
Page 138 Every time you hear the telephone ring, pick up the handset. If you hear someone on the line, you can speak to them. If you hear a slow beep tone, this means another fax machine is trying to send you a document.
Page 139: Receiving A Document Manually With An Extension Telephone
Start Press [Start] to start receiving the document ➞ hang up the handset by placing it back on the handset cradle. The machine starts to receive the document. NOTE The machine makes a beeping sound if the handset is not completely on its handset cradle.
Page 140: Changing The Remote Receive Id
If you hear a slow beep tone, dial 25 (the Remote Receive ID) on the extension telephone ➞ hang up. The machine starts receiving the document. NOTE You can change the number for the Remote Receiving ID (from 00 to 99), or turn the feature ‘OFF’.
Page 141 Press [ If you want to turn OFF the remote receiving feature, select ‘OFF’ ➞ proceed to step 8. Enter a new number for the ID (00 to 99) using the numeric keys ➞ press [Set]. Stop Press [Stop] to return to the Standby mode. Receiving Documents Manually ] to display <ON>...
Page 142: Cancel Receiving A Document
Cancel Receiving a Document Follow this procedure to cancel receiving a document. Cancel Receiving on a Single Line Visually check the In Use/Memory lamp to conﬁrm that a document is being received. When the machine is receiving a document, the In Use/Memory lamp ﬂashes green.
Page 143: Cancel Receiving On A Dual Line
NOTE If the Receive (RX) Report feature is ‘ON’, or set to ‘PRINT ERROR ONLY’, an RX Report also prints. (See “Report Settings,” on p. 11-11.) 12/31/2002 Cancel Receiving on a Dual Line If you have installed the optional Dual-Line Upgrade Kit and both lines are in use at the same time, and you want to cancel receiving a document, follow this procedure.
Page 144: Using The Machine As A Copier
Using the Machine as a Copier This chapter describes all the settings and procedures for using the machine as a copier. Preparing the Document..........5-2 Setting a Document on the Machine.
Page 145: Preparing The Document
Preparing the Document Follow these simple guidelines to check your document before you set the document on the machine for copying. IMPORTANT • For best results, load only documents of recommended standard size and weight. (See “Documents You Can Scan,” on p. 14-4.) •...
Page 146: Setting A Document On The Machine
Setting a Document on the Machine You can set a stack of up to 50 letter or A4 size pages, or 20 legal, or 11" x 17", or B4 size pages into the machine for copying. However, the effective scanning width is up to 10"...
Page 147 IMPORTANT Do not set the document guides so tight against the sides of the document, that the document bends. Make sure the documents are below the load limit marks for A4/LTR or B4/LGL sizes. Insert the documents fully into the feeder until the leading edges of the documents stop.
Page 148: Adjusting The Scan Settings
Adjusting the Scan Settings Canon’s original UHQ (Ultra High Quality) imaging technology enables you to make copies that are very close to the quality of the original document. For best results, adjust the scan settings for special documents before copying.
Page 149: Making Copies
Making Copies Follow this procedure to use the machine as a copier. Place your documents on the machine. For details on how to place your documents, see “Setting a Document on the Machine,” on p. 5-3. Copy Press [Copy]. Specify the document settings. For details, see “Adjusting the Scan Settings,”...
Page 150 Enter the number of copies (01 to 99) using the numeric keys. NOTE If you make a mistake and want to enter a different copy quantity, press (Clear). Start Press [Start]. Copying starts. Making Copies...
Page 151: Checking/Canceling Copy Jobs
Checking/Canceling Copy Jobs Flow of Checking Operations If you press [Monitor], the job status display appears. You can check the status of copy jobs on the display. Monitor Press [Monitor]. Press [ ] or [ ] to display <2. COPY> ➞ press [Set]. The recent job appears on the display.
Page 152: Canceling With The Stop Key
Canceling with the Stop Key Stop Press [Stop]. ● If you press [Stop] during scanning: ❏ Press [Set]. The scanning stops and the job will be canceled. ● If there is only one job being processed: ❏ Press [ ]. If you do not want to cancel the job, press The job will be canceled.
Page 153: Canceling From The Monitor Screen
The selected job will be canceled. NOTE • You cannot select multiple jobs and cancel them all at once. • When canceling multiple jobs, select and cancel one by one. Canceling from the Monitor Screen You can cancel a job during printing or while it is waiting to be processed. Display the job you want to cancel.
Page 154: Using A Relay Network
You can set up your machine as a relay station to relay documents that you receive, or you can send documents to another fax machine and have the documents relayed for you. What Is Relay Broadcasting? ..........6-2 Setting Up and Using a Standard Relay Unit .
Page 155: What Is Relay Broadcasting
What Is Relay Broadcasting? In a relay broadcast, the originator fax machine sends a document over a long distance to another fax machine called the “relay unit.” After the relay unit receives your document, it automatically sends the document to several other fax machines in the local area.
Page 156: Setting Up And Using A Standard Relay Unit
• Make sure your machine’s telephone number is correctly registered. (See “Registering the Machine’s Telephone Number and Unit Name,” on p. 1-19.) • Make sure the telephone number of the originator fax machine is registered on your machine under a speed dialing key. (See “Setting Up One-Touch Speed Dialing,”...
Page 157 Press [ [Set]. Press [ [Set]. Press [ [Set]. Press [ Enter a two digit relay group number (00 to 99) using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select a relay group number. Press [ Setting Up and Using a Standard Relay Unit ] until <3.FAX SETTINGS>...
Page 158 This is the ITU-T subaddress. Enter a number up to 20 digits long (it can include spaces and the symbols SETTINGS for the speed dialing key or code under which the originator fax machine's telephone number is registered must be set to ‘OFF’. 2.SENDER’S FAX NO.
Page 159 Setting OFF* # OF RX COPIES 7.SELECT LOCATIONS TEL = 8.TX REPORT TRANSMIT* NOT TRANSMIT 9.TX START TIME 10.RELAY B’CAST An asterisk (*) indicates the default setting. Setting Up and Using a Standard Relay Unit Description Your machine will not print a copy of every document it relays to other fax machines.
Page 160: Changing The Relay Broadcast Settings
• If you want to set your machine to conﬁrm the identity of the originator before it receives a document for relay broadcasting, make sure the telephone number of the originator’s fax machine is registered for one-touch or coded speed dialing on your machine. Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞...
Page 161 Enter the two digit relay group number that you want to change using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select a relay group number. The prompt <PASSWORD> will be displayed if you have previously set a password.
Page 162: Deleting The Relay Group
Deleting the Relay Group Follow this procedure to delete the relay group and all of its settings. Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞ [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. Data Registration If necessary, see steps 1 to 3 of “Setting Your Machine as a Relay Unit,”...
Page 163 Enter the password (up to seven digits) using the numeric keys ➞ press [Set]. If you have not previously set a password, proceed to step 6. The relay group is deleted. Stop Press [Stop] to return to the Standby mode. NOTE If the relay has been set for Timer Sending and the document is still in the memory, you cannot delete the relay group until the document has been sent.
Page 164: Sending A Document To A Relay Unit For Relay Broadcasting
• If an ITU-T password is set on the other party’s machine, you must send the document with the same ITU-T password. Otherwise, the other fax machine cannot receive your document.
Page 165: Sending A Document To A Relay Unit With Speed Dialing
• Contact the other party and ask for the ITU-T subaddress and password they are using for receiving documents they are to relay. • The other party’s fax machine does not have to be a Canon fax machine, but make sure the other party’s fax machine supports the use of ITU-T subaddresses and passwords.
Page 166 Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,” on p. 2-39.) Enter the ITU-T subaddress required to start the relay broadcast on the other party’s fax machine using the numeric keys ➞ press [Set]. NOTE You must enter the correct subaddress, including , #, and spaces, set on the other party’s machine.
Page 167 If an ITU-T password is required to start the relay broadcast, Password press [Password]. Otherwise, proceed to step 8. NOTE You must press [Password] within ﬁve seconds of pressing you wait longer than the timeout interval before pressing [Password], the machine starts scanning the document.
Page 168: Using Conﬁdential Mailboxes
Using Conﬁdential Mailboxes This chapter shows you how to send and receive conﬁdential documents. A conﬁdential document is a document that does not print as soon as it is received. The receiving party must use a password to unlock their mailbox in order to print the document. Conﬁdential sending and receiving is used for documents that you want only the person with the correct password to read.
Page 169: Setting Up And Using The Conﬁdential Mailbox Feature
Setting Up and Using the Conﬁdential Mailbox Feature This section shows you how to create your own mailbox, change the mailbox settings when necessary, and delete the mailbox when it is no longer needed. Creating a Conﬁdential Mailbox Follow this procedure to create a private mailbox in order to hold conﬁdential documents protected with a password.
Page 170 ▼ Press [ ] or [ Enter a two digit conﬁdential mailbox number (from 00 to 99) using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select a conﬁdential mailbox number. NOTE If you enter a two digit code that has been previously set, the message <# ALREADY IN USE>...
Page 171 Enter a password (up to seven digits) using the numeric keys ➞ press [Set]. NOTE • This password protects the conﬁdential mailbox settings from unauthorized access. The next time you want to open your conﬁdential mailbox or the CHANGE DATA menu to view the settings or make any changes, you have to enter this password.
Page 172 Enter an ITU-T password (up to 20 digits, including , #, and spaces) using the numeric keys ➞ press [Set]. NOTE This setting is optional. If you set a password, conﬁdential documents sent to you must include this password. ▼ Press [ ] or [ [Set].
Page 173: Changing Conﬁdential Mailbox Settings
Changing Conﬁdential Mailbox Settings Follow this procedure to change the settings for a conﬁdential mailbox. To open a conﬁdential mailbox, and to view and change the settings, you must know the conﬁdential mailbox number and password. Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞...
Page 174 Enter the password (up to seven digits) protecting access to the conﬁdential mailbox using the numeric keys ➞ press [Set]. If you have not previously set a password, proceed to step 6. ▼ Press [ ] or [ press [Set]. You can change the ﬁle name, password, subaddress, RX password, and the # of RX copies.
Page 175: Deleting A Conﬁdential Mailbox
Deleting a Conﬁdential Mailbox Follow this procedure to delete a conﬁdential mailbox. Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞ [ press [Set]. Data Registration If necessary, see steps 1 to 3 of “Creating a Conﬁdential Mailbox,” on p. 7-2. Press [ [Set] ➞...
Page 176 Enter the password protecting access to the conﬁdential mailbox you want to delete using the numeric keys ➞ press [Set]. If you have not previously set a password, proceed to step 6. The conﬁdential mailbox is deleted. NOTE If the message <CANNOT DELETE> is displayed, there is at least one conﬁdential document received in the mailbox.
Page 177: Receiving A Conﬁdential Document
Receiving a Conﬁdential Document When the machine receives a conﬁdential document with a subaddress and/or password that matches the subaddress/password settings for your conﬁdential mailbox, the document is stored inside the mailbox. After the machine receives a document in your conﬁdential mailbox, it displays a message and prints a report unless this feature has been turned ‘OFF’.
Page 178 ▼ Press [ ] or [ ▼ Press [ ] or [ [Set]. Enter a two digit mailbox number (from 00 to 99) using the numeric keys ➞ press [Set]. Enter the password (up to seven digits) for the mailbox using the numeric keys ➞...
Page 179: Sending A Conﬁdential Document
• Contact the other party and ask for the ITU-T subaddress and password they are using for receiving conﬁdential documents. • The other party’s fax machine does not have to be a Canon fax machine, but make sure the other party’s fax machine supports the use of ITU-T subaddresses and passwords.
Page 180: Sending A Conﬁdential Document With The Advanced Communication Key
• The password setting is optional, but required, if the other party has set a password on their fax machine. Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,”...
Page 181 Press [ [Set]. Dial the telephone number ➞ press [Set]. You can specify the destination using regular dialing, one-touch speed dialing, coded speed dialing, access code dialing, or directory dialing. (See “Using Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,”...
Page 182 NOTE You must press [Password] within ﬁve seconds of pressing you wait longer than the timeout interval before pressing [Password], the machine starts scanning the document. The timeout interval can be turned ‘OFF’. (See “TX (Send) Settings,” on p. 11-14.) Enter the ITU-T password set on the other party’s machine using the numeric keys ➞...
Page 183 7-16 Sending a Confidential Document...
Page 184: Using Polling
Using Polling This chapter shows you how to set up and use polling sending and receiving. Polling is useful when one or both parties cannot be in the ofﬁce at the same time. What Is Polling? ............8-2 Before You Use Polling Receiving .
Page 185: What Is Polling
(See “Polling to Receive at a Preset Time,” on p. 8-5.) • You must know if the other fax machine is holding the document under both a subaddress and password, or only a subaddress or password. You must also know the subaddress and password so you can enter them on your machine.
Page 186: Polling Other Fax Machines To Receive A Document
Polling Other Fax Machines to Receive a Document Follow this procedure to poll another fax machine to receive the document that it is holding. This procedure starts polling the other fax machine immediately. NOTE You can also set the machine to poll at a preset time. (See “Polling to Receive at a Preset Time,”...
Page 187 If you want to receive a document from a fax machine that has set an ITU-T subaddress, press [Set] ➞ [Subaddress]. Subaddress If you want to receive a document from a fax machine which does not have an ITU-T subaddress/password set, proceed to step 9. NOTE You must press [Subaddress] within ﬁve seconds of pressing...
Page 188: Polling To Receive At A Preset Time
Polling to Receive at a Preset Time Follow this procedure to set the machine to poll another fax machine at a preset time. Polling at a preset time enables you to conduct document transactions later at night when the telephone rates are lower.
Page 189 Dialing,” on p. 2-6, or “Setting Up Coded Speed Dialing,” on p. 2-15.) • If you need to poll a fax machine with which you also perform regular transactions, you should register its fax number under two different speed dialing keys or codes: one for regular transmission, and another for preset polling with ITU-T subaddress and password to match the polling box of the other party’s machine.
Page 190 ▼ Press [ ] or [ Enter a two digit box number (00-99) for the preset polling box using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select a preset polling box number. ▼ Press [ ] or [ Enter a ﬁle name for the preset polling box (up to 24...
Page 191 Press [ press [Set]. NOTE If you need to specify the ITU-T subaddress/password to poll other fax machine, you have to ﬁrst specify the ITU-T subaddress/password when registering one-touch speed dialing or coded speed dialing. (See “Setting Up One-Touch Speed Dialing,” on p. 2-6, or “Setting Up Coded Speed Dialing,” on p. 2-15.) Specify the destination to poll ➞...
Page 192 ● To set preset polling for everyday: ❏ Press [Set] twice. ❏ Press [▼] or [▲] to display an empty setting column ➞ press [Set]. ❏ Enter the time to poll other fax machines using the numeric keys ➞ press [Set]. Enter the time in 24-hour notation (e.g., 1:00 p.m.
Page 193: Changing The Preset Polling Settings
❏ Press [▼] or [▲] to display an empty setting column ➞ press [Set]. ❏ Enter the time for your machine to poll other fax machines using the numeric keys ➞ press [Set]. Enter the time in 24-hour notation (e.g., 1:00 p.m. as 13:00). The message <DATA ENTRY OK>...
Page 194 ▼ Press [ ] or [ [Set] ➞ [ ▼ ] or [ press [Set]. If necessary, see steps 4 and 5 of “Polling to Receive at a Preset Time,” on p. 8-5. ▼ Press [ ] or [ [Set]. Enter the two digit number of the preset polling box that you want to change using the numeric keys ➞...
Page 195: Deleting A Preset Polling Box
NOTE To change the password, you have to ﬁrst enter the old password (it is not displayed as you enter it) ➞ press displayed as you enter it) ➞ press Stop When you are ﬁnished making changes, press [Stop] to return to the Standby mode.
Page 196 Enter the two digit number of the preset polling box you want to delete using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select the preset polling box number. Enter the password (up to seven digits) protecting the preset polling box using the numeric keys ➞...
Page 197: Setting Up Polling Sending
Conﬁrm that the TX password on your machine matches the ITU-T password the other party has in order to poll you. • If the other party’s fax machine does not support ITU-T subaddress/password transactions, use polling box 00.
Page 198 You can also press [▼] or [▲] to select the polling box number. NOTE If the other party’s fax machine does not support ITU-T subaddress/password transactions, set the box number to ‘00’. The other party can still poll your machine and receive the document.
Page 199 ➞ press [Set]. NOTE • If you set the polling box number to ‘00’ for a party whose fax machine does not support ITU-T subaddress/password transactions, you do not have to register a subaddress or TX password. Proceed to step 16.
Page 200 ▼ Press [ ] or [ [Set]. Enter an ITU-T subaddress (up to 20 digits) using the numeric keys ➞ press [Set]. This is the ITU-T standard subaddress. An ITU-T subaddress is a number of up to 20 digits long which can include spaces, and the symbols NOTE •...
Page 201: Scanning A Document Into The Memory For Polling Sending
] or [ The document in the polling box is erased after it is sent in response to a polling request from another fax machine. The document in the polling box is not erased after it is sent. Select this setting if you expect that the document will be polled by more than one fax machine.
Page 202 NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.) • You can also specify a sender’s name with [TTI Selector]. (See “Selecting a Sender’s Name,” on p. 3-6.) Open all three one-touch speed dialing panels.
Page 203: Changing The Polling Box Settings
Changing the Polling Box Settings Follow this procedure to change the settings of the polling box setup ﬁle. Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞ [ press [Set]. Data Registration If necessary, see steps 1 to 3 of “Setting Up a Polling Box,” on p. 8-14. Press [ [Set] ➞...
Page 204: Deleting A Polling Box
▼ Press [ ] or [ press [Set]. To change the settings for an item, follow the same procedure you used for the initial setup of the polling box. (See “Setting Up a Polling Box,” on p. 8-14.) NOTE To change the password, you have to ﬁrst enter the old password (it is not displayed as you enter it) ➞...
Page 205 Press [ Enter the two digit number of the polling box you want to delete using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select the polling box number. Enter the password (up to seven digits) using the numeric keys ➞...
Page 206: Special Sending/Receiving Features
Special Sending/Receiving Features This chapter describes some additional features for sending and receiving documents. Transferring Documents ..........9-2 Before You Setup Document Transfer .
Page 207: Transferring Documents
The Transfer mode tells the machine to receive documents, and then transfer them automatically to a fax machine at your home or at another work site. The day and time for the machine to switch to the Transfer mode can be preset. This feature is especially convenient for receiving important documents from a country several time zones away from your country.
Page 208: Setting Up The Machine For Document Transfer
Setting Up the Machine for Document Transfer Follow the procedure below to create a ﬁle in order for the machine to automatically transfer documents to a selected location. Open all three one-touch speed dialing panels. Data Press [Data Registration]. Registration ▼...
Page 209 Press the one-touch speed dialing key or [Coded Dial] followed by the three digit code to designate the originator fax machine. The telephone number of the originator machine must be registered for one-touch or coded speed dialing on your machine.
Page 210 Setting 5. TIME SETUP 1.START TIME EVERYDAY* SELECT DAYS 2.END TIME EVERYDAY* SELECT DAYS 6. PRINT RX DOC. OFF* # OF RX COPIES An asterisk (*) indicates the default setting. Stop Press [Stop] to return to the Standby mode. Description Sets the time for the machine to enter and leave the Transfer mode.
Page 211: Turning The Transfer Mode On And Off
Turning the Transfer Mode ON and OFF You can use this procedure to move the machine in and out of the Transfer mode, as long as the timer has not been set to switch the machine in and out of the Transfer mode automatically.
Page 212: Changing The Transfer Settings
If you have registered a password, enter your password using the numeric keys ➞ press [Set]. The Transfer mode is turned ‘OFF’, and the machine returns to the Standby mode. Changing the Transfer Settings Follow this procedure to change settings in the transfer setup ﬁle. Open all three one-touch speed dialing panels ➞...
Page 213 Enter the password (up to seven digits) protecting the transfer setup ﬁle using the numeric keys ➞ press [Set]. If you have not previously set a password, proceed to step 5. Press [ change ➞ press [Set]. To change the settings for an item, follow the same procedure you used for the initial setup of the transfer box.
Page 214: Canceling The Transfer Settings
Canceling the Transfer Settings Follow this procedure to delete the transfer setup ﬁle and cancel the transfer settings. Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞ [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. Data Registration If necessary, see steps 1 to 3 of “Setting Up the Machine for Document Transfer,”...
Page 215: Using Memory Lock
Using Memory Lock Normally, a document prints as soon as you receive it. However, there may be occasions when you want the machine to store all documents in memory until you are ready to print them. Locking the machine to receive and store all documents in memory is called “Memory Lock.”...
Page 216 ▼ ▲ Press [ ] or [ press [Set]. If the prompt <SYSTEM SETTINGS PASSWORD> is displayed, enter the System Administrator’s password using the numeric keys ➞ press ▼ ▲ Press [ ] or [ [Set]. ▼ ▲ Press [ ] or [ If you select <OFF>, press ▼...
Page 217 2.REPORT 3.TIME SETUP An asterisk (*) indicates the default setting. Press [Stop] to return to the Standby mode. Stop 9-12 Using Memory Lock Setting Sets the machine to print reports. This setting affects only reports that print automatically, such as activity reports for sending and receiving, and Activity Management Reports.
Page 218: Turning Memory Lock On
Turning Memory Lock ON Follow this procedure to put the machine in the Memory Lock mode if the Memory Lock mode timer has not been set, or if you want to put the machine in the Memory Lock mode before the timer activates the Memory Lock mode. NOTE If the timer is set for the Memory Lock mode, the machine enters and leaves the Memory Lock mode automatically at the speciﬁed time.
Page 219: Turning Memory Lock Off And Printing Documents
Turning Memory Lock OFF and Printing Documents Follow this procedure to turn the Memory Lock ‘OFF’ and print the documents received in memory. NOTE If the timer is set for the Memory Lock mode, the machine enters and leaves the Memory Lock mode automatically at the speciﬁed times.
Page 220: When The Machine Displays
When the Machine Displays <RECEIVED IN MEMORY> If paper or toner runs out while you are receiving a document or the machine detects that the output tray is full, the machine automatically stores the unprinted pages of the document in memory and displays this message: Check the LCD display messages.

Page 221 • If the memory becomes full, you cannot receive the remaining pages. Contact the other party and ask them to send the document again. • The LASER CLASS 700 Series can store up to approximately 500 letter size pages (based on CCITT/ITU-T No. 1 Chart, Standard Mode) in memory. With the optional memory kit, the LASER CLASS 700 Series can receive up to approximately 1,500 pages in memory.
Page 222: Printing A Memory List
Printing a Memory List Follow this procedure to print a list of all documents currently stored in memory. 12/31/2002 13:01 FAX 833 4423 TX/RX NO MODE 0011 DELAYED TX Open all three one-touch speed dialing panels ➞ press [Memory Reference]. Memory If documents are stored in memory, the ﬁrst item in the MEMORY REFERENCE Reference...
Page 223: Printing A Document In Memory
Printing a Document in Memory Follow this procedure to print a document in memory. NOTE To select a document for printing, you must know its transaction number. You may want to print a memory list for reference. (See “Printing a Memory List,” on p. 9-17.) Open all three one-touch speed dialing panels ➞...
Page 224 Press [ ] to print only the ﬁrst page of a document with multiple pages, or press [#] to print the entire document. Printing starts. Stop Press [Stop] to return to the Standby mode. Printing a Document in Memory 9-19...
Page 225: Sending A Document In Memory To A Different Destination
Sending a Document in Memory to a Different Destination Follow this procedure to send a document stored in memory to another destination. NOTE To select a document for sending, you must know its transaction number. You may want to print a memory list for reference. (See “Printing a Memory List,” on p. 9-17.) Open all three one-touch speed dialing panels ➞...
Page 226 Dial the fax number ➞ press [Set]. You can specify the destination using regular dialing, one-touch speed dialing, coded speed dialing, group dialing, access code dialing, or directory dialing. (See “Using Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,”...
Page 227: Erasing A Document From Memory
Erasing a Document from Memory Follow this procedure to erase a document from memory. To delete a document from memory, you can use [Delete File] or [Memory Reference]. NOTE To select a document for deletion, you must know its transaction number. You may want to print a memory list for reference.
Page 228: Deleting A Document With The Memory Reference Key
Press [ ] to delete the selected document. If you do not want to delete the selected document, press After you press [ ], the document is erased. Stop Press [Stop] to return to the Standby mode. Deleting a Document with the Memory Reference Key Open all three one-touch speed dialing panels ➞...
Page 229 Enter the password using the numeric keys ➞ press [Set]. If you have not previously set a password for the document stored in memory, proceed to step 5. Press [ ] to delete the selected document. If you do not want to delete the selected document, press After you press [ ], the document is erased.
Page 230: Tx Document Archiving
TX Document Archiving This function sends a copy of the documents that are sent from this machine to another location (fax machine, I-Fax machine, Personal Computer and FTP server) for archiving. This is based on the settings of the Transfer mode.
Page 231: Turning The Tx Document Archiving On
• TX Document Archiving only works for memory sending (including Relay Broadcasting). • TX Document Archiving does not support the following sending methods: Direct sending, Polling sending, and Transferring. • While the TX Document Archiving feature is enabled, the Direct TX LED is off and you cannot use Direct sending.
Page 232 ▼ Press [ ] or [ press [Set]. ▼ Press [ ] or [ Press [Stop] to return to the Standby mode. Stop The TX Document Archiving is set to ‘ON’, and the machine returns to the Standby mode. In order to use the TX Document Archiving, you must turn the Transfer mode ‘ON’.
Page 233: Turning The Tx Document Archiving Off
Turning the TX Document Archiving OFF Follow this procedure to turn TX Document Archiving ‘OFF’. Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration Press [ [Set]. Press [ press [Set]. Press [ press [Set]. 9-28 TX Document Archiving ] until <3.FAX SETTINGS>...
Page 234 ▼ Press [ ] or [ Press [Stop] to return to the Standby mode. Stop The TX Document Archiving is set to ‘OFF’, and the machine returns to the Standby mode. ] to select <OFF> ➞ press [Set] ▲ ➞ ➞...
Page 235: What Happens To The Memory After A Power Failure
What Happens to the Memory After a Power Failure? If power to the machine is lost due to a power failure, or if the machine is accidentally disconnected, a built-in battery keeps a trickle of current supplied to the memory so all of the documents currently stored in memory can be saved for up to 12 hours.
Page 236 • If the backup battery cannot preserve data even after you plug in the power source and the machine is left ON for one day (24 hours), call your local authorized canon dealer, and have the backup battery replaced. What Happens to the Memory After a Power Failure?
Page 237 9-32 What Happens to the Memory After a Power Failure?
Page 238 Other Special Features This chapter describes some convenient features that you may want to use in daily operations. Using the Telephone ........... . 10-2 Tone Dialing on a Pulse Line .
Page 239: Using The Telephone
Using the Telephone Follow this procedure to use the telephone for voice communication if you have installed the optional handset kit. (See Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.) Pick up the handset, or press [Hook]. Hook When you hear the dial tone, specify the destination.
Page 240 When the other party answers your call, speak into the handset. If you did not pick up handset in step 1, pick up the handset as soon as you hear the other party answer. The other party cannot hear you until you pick up the handset.
Page 241: Tone Dialing On A Pulse Line
Tone Dialing on a Pulse Line Many telephone information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your machine is connected to a rotary pulse line, follow this procedure to temporarily set the machine for tone dialing.
Page 242 Enter the numbers requested by the information service using the numeric keys. Tone Dialing on a Pulse Line 10-5...
Page 243: Setting Up And Using Pin Codes
Setting Up and Using PIN Codes PIN (Personal Identiﬁcation Number) codes prevent unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily operations. Some PBX (Private Branch Exchange) systems require that a PIN code be entered when dialing a number to make a call or sending a document by fax.
Page 244 ▼ Press [ ] or [ ▼ Press [ ] or [ If you do not want to set the PIN code access feature, select <OFF> ➞ press (Set) ➞ proceed to step 9. If your PBX always requires PIN code entry, press [ display <ON>...
Page 245: Dialing With A Pin Code After The Number
Dialing with a PIN Code after the Number If you set <NECESS. PIN CODE> of the PIN Code setting to ‘OFF’, you can perform the procedure described below. (See “Setting a PIN Code,” on p. 10-6.) Place your documents on the machine. For instructions explaining how to place your documents on the machine, see “Setting the Document on the Machine,”...
Page 246: Dialing With A Pin Code Before The Number
Start Press [Start]. NOTE To enter the PIN code immediately, press ﬁve seconds before it displays <ENTER PIN CODE>. This timeout feature can be turned ‘OFF’. (See “TX (Send) Settings,” on p. 11-14.) Enter the PIN code (up to 20 digits, including , #, and spaces) using the numeric keys.
Page 247: Using The Numeric Keys
Open all three one-touch speed dialing panels ➞ press [Pin Code]. Pin Code Enter the telephone number using the numeric keys ➞ press [Set]. NOTE Repeat steps 2 and 3 for each telephone number in a sequential broadcast. In a sequential broadcast, you must dial the second destination within ﬁve seconds of dialing the ﬁrst destination.
Page 248: Setting Pin Code Access For Speed Dialing
Setting PIN Code Access for Speed Dialing This method enables you to register one-touch and coded speed dialing keys for PIN code access. When a user attempts to dial with a speed dialing key, the machine prompts the user to enter a PIN code. If you set <NECESS.
Page 249: Using Speed Dialing With Pin Code Access
Using Speed Dialing with PIN Code Access If you registered a PIN code when you registered numbers for speed dialing, perform the following procedure. (See “Setting PIN Code Access for Speed Dialing,” on p. 10-11.) Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,”...
Page 250: Forced Pin Code Access
Enter the PIN code (up to 20 digits) using the numeric keys. The PIN code is not displayed as you enter it. Press [Set]. Transmission starts. Forced PIN Code Access Follow this procedure to dial when Forced PIN Code Access (NECESS. PIN CODE) has been turned ‘ON’.
Page 251 Dial the telephone number using the numeric keys, press a speed dialing key, or press [Coded Dial] followed by a three digit code. Coded Dial Start Press [Start]. Enter the PIN code (up to 20 digits) using the numeric keys. The PIN code is not displayed as you enter it.
Page 252: Setting Up The Program One-Touch Key
Setting Up the Program One-Touch Key The program one-touch key feature enables you to register a setting so you can perform a routine procedure by pressing only one key. Open all three one-touch speed dialing panels. Data Press [Data Registration]. Registration ▼...
Page 253 Press [ dialing key under which you want to assign a function appears You must select a one-touch speed dialing key in which no telephone number has been registered. Press [ Press [ press [Set]. The PROGRAM KEY REG. menu includes the following items: PRINT REPORT* REPORT...
Page 254 Setting RELAY POLLING ACCESS CODE SENDER’S NAME SET SET TEXT MEMORY REFERENCE PIN CODE STAMP ID CODE An asterisk (*) indicates the default setting. Stop When you are ﬁnished setting up the program one-touch key, press [Stop] to return to the Standby mode. Description Sets the one-touch speed dialing key to substitute for the procedure of opening all three one-touch speed dialing panels, pressing [Advanced...
Page 255: Setting Up And Using The Optional Stamp Feature
Setting Up and Using the Optional Stamp Feature If the optional stamp feature is provided on your machine, you can set the machine to stamp the front, lower left corner of every page you scan for sending. Setting Up the Stamp Feature Follow this procedure to set up the stamp feature.
Page 256: Setting Up The Stamp Action
▼ Press [ ] or [ ▼ Press [ ] or [ NOTE This item does not appear on the menu unless your machine is equipped with the stamp option. ▼ Press [ ] or [ ➞ press [Set]. Stop Press [Stop] to return to the Standby mode.
Page 257 Press [ [Set]. Press [ Press [ [Set]. Press [ <DIRECT TX> ➞ press [Set]. <DIRECT&MEMORY TX>: <DIRECT TX>: Stop Press [Stop] to return to the Standby mode. 10-20 Setting Up and Using the Optional Stamp Feature ] until <3.FAX SETTINGS> appears ➞ press ▼...
Page 258: Turning The Stamp Feature On/Off
Turning the Stamp Feature ON/OFF If you have set TX STAMP to ‘TX STAMP ON’, documents are stamped according to the setting made in the STAMP ACTION menu. Follow the procedure below to temporarily turn OFF the TX STAMP feature. Place your documents on the machine.
Page 259: How The Machine Operates With Default Settings
How the Machine Operates with Default Settings There are many minor features that you can change to customize the operation of the machine. Some of these features are listed in the table below. The description in the third column is a description of the default setting. In other words, this is how the machine operates unless you change the referenced setting.
Page 260 Feature Menu Item ECM Sending/ ECM TX Receiving ECM RX Energy Saver ENERGY SAVER Language DISPLAY LANGUAGE Manual Receiving REMOTE RX with an Extension Telephone Offhook Alarm OFFHOOK ALARM Pause Length PAUSE TIME PIN Codes PIN CODE Printing: Continue TONER SUPPLY Printing with Toner Supply Low Printing: Footer on...
Page 261 Feature Redialing Reduction of Document Image Report: Activity Management Report Report: Conﬁdential Receiving Report: Error Report: Receiving Restricting Use: Department ID Speed Stamp Telephone Line 10-24 How the Machine Operates with Default Settings Menu Item AUTO REDIAL If the other party’s line is busy, the machine is set to perform two redialing attempts within two minutes.
Page 262 Feature Menu Item Unit Name, Unit USER TEL NO. Telephone Number UNIT NAME Description of Default Your registered identiﬁcation and fax number are printed at the top and outside the image border of every document you send. This feature is required by the Telephone Consumer Protection Act of 1991 in the United States.
Page 263 10-26 How the Machine Operates with Default Settings...
Page 264 Summary of Important Settings This chapter contains a comprehensive list of all the settings you can perform using the FAX SETTINGS menu. The settings that determine how the machine operates are called user data settings. These important settings can be switched ‘ON’ and ‘OFF’ to customize the operation of the machine. Opening the Additional Functions Menu.
Page 265: Opening The Additional Functions Menu
Opening the Additional Functions Menu Follow this procedure to display the user data settings. Open all three one-touch speed dialing panels. Data Press [Data Registration]. Registration Press [ [Set] to display the next menu. Press [ ➞ press [Set]. For details about the individual settings, refer to their respective sections. Press [ ➞...
Page 266: Summary Of User Data Settings
Summary of User Data Settings Here is a summary of the FAX SETTINGS menus. ■ 1.USER SETTINGS Use these settings to set up the operating environment of the machine. These settings include important features like registering sender names and the unit’s telephone number, setting alarms and the telephone line type.
Page 267 ■ 8.LAN SETTINGS See the Sending Guide. For the LASER CLASS 710, the installation of the optional Network Kit III is necessary to access these items. 11-4 Summary of User Data Settings...
Page 268: User Settings
User Settings Follow this procedure to set the user settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ▼ Press [ ] or [ [Set]. Press [Set]. ▼ Press [ ] or [ ➞ press [Set]. For more information on the available User Settings, see the table on the next page.
Page 269 Setting Item 1. TEL LINE SETTINGS 1. LINE 1 2. LINE 2 1. USER TEL NO. 2. TEL LINE TYPE TOUCH TONE* ROTARY PULSE 3. TX START SPEED 4. RX START SPEED 2. UNIT NAME An asterisk (*) indicates the default setting. 11-6 User Settings Description...
Page 270 Setting Item 3. SENDER NAME Register up to 99 alternate sender’s names. Before you send a document, press [TTI Selector] and select a name to replace the name you registered for the unit’s name. (See “Registering Sender’s Names,” on p. 1-24.) 1.
Page 271 Setting Item 2.I-FAX 1.TTI POSITION OUTSIDE IMAGE* INSIDE IMAGE 2.TEL NUMBER MARK 5. SENDER FAX NUMBER USER TEL NUMBER OTHER FAX NUMBERS 6. PROG 1-TOUCH KEY 1. PRINT REPORT 2. REPORT 3. SENDER NAME 4. SUBADDRESS 11-8 User Settings Description See the Sending Guide.
Page 272 5. DELAYED TX Set a one-touch speed dialing key to function as [Delayed Transmission]. Whenever you want to use the Delayed Transmission feature, press the one-touch speed dialing key set for this feature. 6. CONFIDENTIAL Set a one-touch speed dialing key to substitute for the procedure of opening all three one-touch speed dialing panels, pressing [Advanced Communication], and selecting <CONFIDENTIAL>.
Page 273 Setting Item 7. OFFHOOK ALARM 8. TX LINE SELECTION 1.AUTO* 1.LINE 1 PRIMARY SECONDARY PROHIBIT TX 2.LINE 2 PRIMARY SECONDARY PROHIBIT TX 2.MAN. 1.DEFAULT TEL LINE LINE 1 LINE 2 An asterisk (*) indicates the default setting. 11-10 User Settings Description Turn the Off Hook alarm ‘OFF’...
Page 274: Report Settings
Report Settings Follow this procedure to set the report settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ▼ Press [ ] or [ [Set]. ▼ Press [ ] or [ [Set]. ▼ Press [ ] or [ ➞...
Page 275 Stop Press [Stop] to return to the Standby mode. Setting Item 1. TX REPORT PRINT ERROR ONLY* REPORT WITH TX IMAGE OUTPUT YES OUTPUT NO 2. RX REPORT OUTPUT NO* PRINT ERROR ONLY OUTPUT YES 3. CONFID. RX REPORT OUTPUT YES* OUTPUT NO An asterisk (*) indicates the default setting.
Page 276 Setting Item 4. ACTIVITY REPORT 1. AUTO PRINT* 2. DAILY REPORT TIME OFF* REPORT PRINT TIME 3. TX/RX SEPARATE OFF* An asterisk (*) indicates the default setting. Description Prints an Activity Management Report. (See “Printing the Activity Management Report,” on p. 12-9.) Prints an activity report after every 40 transactions.
Page 277: Tx (Send) Settings
TX (Send) Settings Follow this procedure to set the TX settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration Press [ [Set]. Press [ press [ ➞ press [Set]. For more information on the available TX (Send) Settings, see the table on the next page.
Page 278 Turns ECM (Error Correction Mode) for transmission ‘OFF’ and ‘ON’. This switch does not affect the settings for one-touch or coded speed dialing. (See “Using Speed Dialing,” on p. 2-32.) All transmissions are sent in the ECM if the other party’s fax machine supports ECM. ECM is turned ‘OFF’.
Page 279 Setting Item 5. TIME OUT 6. STAMP ACTION DIRECT & MEMORY TX* DIRECT TX 7. PIN CODE OFF* NECESS. PIN CODE OFF* PIN CODE BEF/AFT BEFORE TEL NO.* AFTER TEL NO. An asterisk (*) indicates the default setting. 11-16 TX (Send) Settings Description Sets the interval between dialing (entering phone numbers) when sending to more than one destination.
Page 280: Rx (Receive) Settings
RX (Receive) Settings Follow this procedure to set the RX settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ▼ Press [ ] or [ [Set]. ▼ Press [ ] or [ ▼ Press [ ] or [ ➞...
Page 281 Stop Press [Stop] to return to the Standby mode. Setting Item 1. ECM RX 2. RECEIVE MODE AUTO RX MANUAL RX 3. REMOTE RX REMOTE RX ID 4. RX PAGE FOOTER OFF* 5. 2 ON 1 OFF* An asterisk (*) indicates the default setting. 11-18 RX (Receive) Settings Description...
Page 282: Printer Settings
Printer Settings Follow this procedure to set the printer settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ▼ Press [ ] or [ [Set]. ▼ Press [ ] or [ press [Set]. ▼ Press [ ] or [ ➞...
Page 283 Stop Press [Stop] to return to the Standby mode. Setting Item 1. # OF COPIES 2. SELECT CASSETTE 1. CASSETTE SW A 2. CASSETTE SW B An asterisk (*) indicates the default setting. 11-20 Printer Settings Description Select the number of copies (from 01 to 99) of received documents you want to print.
Page 284 Setting Item 3. RX REDUCTION 1. RX REDUCTION AUTO SELECTION* FIXED REDUCTION 2. SELECT REDUCE DIR VERTICAL ONLY* HORIZ & VERTICAL 4. TONER SUPPLY LOW RX TO MEMORY* KEEP PRINTING An asterisk (*) indicates the default setting. Description Receives document images at a reduced size. Turns ON image reduction.
Page 285: File Settings
File Settings Follow this procedure to set the ﬁle settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration Press [ [Set]. Press [ [Set]. Press [ ➞ press [Set]. For more information on the available File Settings, see the table on the next page.
Page 286 Stop Press [Stop] to return to the Standby mode. Setting Item 1. CONFIDNTL MAILBOX 1. SETUP FILE SET BOX # 1.FILE NAME 2.PASSWORD 3.SUBADDRESS 4.RX PASSWORD 5.# OF RX COPIES 2. CHANGE DATA SET BOX # PASSWORD 3. DELETE FILE SET BOX # PASSWORD Description...
Page 287 Setting Item 2. RELAY TX GROUP 1. SETUP FILE SET RLY TX GROUP# 1.GROUP DIAL NAME 2.PASSWORD 3.TRIGGER 1.SUBADDRESS 2.SENDER’S FAX NO. 3.MAIL ADDRESS (To) 4.RX PASSWORD 5.SELECT ORIG UNIT TEL= OFF* 6.PRINT RX DOC. # OF RX COPIES OFF* 7.SELECT LOCATIONS TEL= 11-24...
Page 288 Setting Item 8.TX REPORT TRANSMIT* NOT TRANSMIT 9.TX START TIME 10.RELAY B’CAST 2. CHANGE DATA SET RLY GROUP TX# PASSWORD 3. DELETE FILE SET RLY TX GROUP# PASSWORD 3. PRESET POLLING 1. SETUP FILE SET BOX # 1.FILE NAME 2.PASSWORD 3.SELECT LOCATIONS TEL= Description...
Page 289 (See “Setting Up Polling Sending,” on p. 8-14.) Sets up a polling box to hold a document until it is polled and sent to another fax machine. 00-99 Set a number for the polling box.
Page 290 All fax transmissions are received and transferred. The machine receives and transfers transmissions only from the fax machine that you designate by fax telephone number. Use one-touch or coded speed dialing to designate the originator fax machine. Sets a time period wherein documents are to be received and transferred.
Page 291 Setting Item 2.END TIME EVERYDAY * SELECT DAYS 6.PRINT RX DOC. OFF * # OF RX COPIES 2. CHANGE DATA PASSWORD 3. DELETE FILE PASSWORD An asterisk (*) indicates the default setting. 11-28 File Settings Description Set a speciﬁed time to end the transfer operation. Set up to ﬁve times everyday to end the transfer operation.
Page 292: System Settings
System Settings Follow this procedure to set the system settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ▼ Press [ ] or [ [Set]. ▼ Press [ ] or [ [Set]. If the prompt <SYSTEM SETTINGS PASSWORD> is displayed, enter the System Administrator’s password protecting the system settings using the numeric keys ➞...
Page 293 Press [ ➞ press [Set]. For more information on the available System Settings, see the table below. Stop Press [Stop] to return to the Standby mode. Setting Item SYSTEM SETTINGS PASSWORD 1. MEMORY LOCK RX OFF* 1.MEM LOCK PASSWORD 2.REPORT OUTPUT NO* OUTPUT YES An asterisk (*) indicates the default setting.
Page 294 Setting Item 3.TIME SETUP Sets a time for the machine to start the memory receiving operation. OFF* The timer for starting and ending the memory receiving operation is turned ‘OFF’. The timer for starting and ending the memory receiving operation is turned ‘ON’.
Page 295 Setting Item 4. FAX DEFAULT 1.RESOLUTION OFF* STANDARD FINE SUPER FINE ULTRA FINE 2.SCAN DENSITY OFF* LIGHT STANDARD DARK 3.IMAGEQUALITY OFF* TEXT TEXT/PHOTO 4.TX MODE MEMORY SENDING* DIRECT SENDING 5.TX STAMP TX STAMP OFF* TX STAMP ON 11-32 System Settings Description Sets the machine’s standard mode which the machine resumes when [Stop] is pressed, the Auto Clear function is initiated, or the...
Page 296 Setting Item 5.ACCESS CODE 1.ACCESS CODE KEY USING # KEY* OTHER 2.NO OF CHARACTERS DO NOT USE* 6. TX DOC. ARCHIVING An asterisk (*) indicates the default setting. Description Sets the use of an access code to represent a fax number. The access code dialing feature is turned ‘ON’.
Page 297 11-34 System Settings...
Page 298 Printing Reports and Lists This chapter shows you how to print lists and reports. You can print lists of telephone numbers and transmission settings registered in the machine, as well as print reports about document transactions. Before printing report and lists, load LTR or A4 size paper (or larger) in the paper cassette or on the MP tray.
Page 299: Printing The Speed Dialing Lists
Printing the Speed Dialing Lists Follow this procedure to print the speed dialing lists. You can print two types of one-touch or coded speed dialing lists: a standard list or a detailed list. ■ One-Touch Speed Dialing List Example: Sorted output by destination ID 12/31/2002 10:32 732 2233...
Page 300: Group Dial List
■ Group Dial List 12/31/2002 10:07 FAX 833 4423 CANON GROUP WORLD ESTATE,INC. ***************************** -TOUCH (DETAIL) ***************************** 889 344 222 CANON U.S.A. NY DOMESTIC 33600bps(0) REGULAR TX AUTO GROUP DIAL CANON GROUP A 0223 23 23 SOUTHWEST DOMESTIC 33600bps REGULAR TX AUTO WORLD ESTATE,INC.
Page 301 ■ Access Code List 12/31/2002 10:32 #111 732 2233 #112 761 1298 #113 1 516 911 4411 #114 1 914 438 3619 Open all three one-touch speed dialing panels ➞ press [Report]. Report Press [ [Set]. Press [ you want to print ➞ press [Set]. 12-4 Printing the Speed Dialing Lists FAX 833 4423...
Page 302 <1-TOUCH LIST>: <CODED DIAL LIST>: <1-TOUCH (DETAIL)>: <CODED (DETAIL)>: <GROUP DIAL LIST>: <ACCESS CODE LIST>: NOTE If you select to print the Group Dial List, the Group Dial List starts printing without the procedures described below. ▼ ▲ Press [ ] or [ [Set].
Page 303: Printing The User's Data List
Printing the User’s Data List Follow this procedure to print a comprehensive list of the current user data settings. ■ User’s Data List 12/31/2002 13:36 1.PAPER SETTINGS MP TRAY MP PAPER SIZE CASSETTE 1 CASSETTE 2 SELECT PAPER Open all three one-touch speed dialing panels ➞ press [Report].
Page 304 Press [Set] to start printing. Printing starts. Printing the User’s Data List 12-7...
Page 305: Reports
Reports Reports contain information about past fax transactions. The Activity Report or the Activity Management Report prints a list of the past 40 transactions, and other reports report information about transactions as they occur. Here is a summary of some of the abbreviations used in activity reports: ST.
Page 306: Printing The Activity Management Report
Printing the Activity Management Report Follow this procedure to print a list of the previous 40 transactions on your machine. ■ Activity Management Report 12/31/2002 15:14 FAX 833 4423 DEPT. ID:1234 ST. TIME 12/31 15:11 ADAM BOOK,CPA (SENDER NAME)S.ROBERTS DEPT. ID:3111 ST.
Page 307: Department Id Report
NOTE • You can set up the following additional features using the ACTIVITY REPORT setting from the REPORT SETTINGS menu. (See “Report Settings,” on p. 11-11.) - Turn the automatic printing feature of the Activity Management Report ‘OFF’. - Set the machine to print an Activity Management Report at the same time everyday. ■...
Page 308: Activity Reports
Activity Reports The following reports, report information about transmissions as they occur: For details about setting up these activity reports to print or turning the settings OFF, see “Report Settings,” on p. 11-11. ■ Error Report (TX) The machine is set to print a report if an error occurs during sending. This is the default setting for the report settings.
Page 309 By now you have all had a chance to become familiar with your new By now you have all had a chance to become familiar with your new Canon fax units and are ready to set up a reliable, economical Canon fax units and are ready to set up a reliable, economical communications network that offers many exciting features.
Page 310 ■ Multi-Transaction Report If the transmission was a sequential broadcast, then a Multi-Transaction Report is printed. 12/31/2002 14:05 FAX 833 4423 TX/RX NO 0013 PGS. TX/RX INCOMPLETE 02]761 1298 TRANSACTION OK 01]732 2233 03]1 914 438 3619 ERROR INFORMATION ----- ■...
Page 311: Relay Broadcast Report
■ Conﬁdential Receive Report When the machine receives a conﬁdential document, it displays a message, and prints a report. 12/31/2002 13:34 NOTE You can turn the Conﬁdential Receive Report ‘OFF’ from the REPORT SETTINGS menu. (See “Report Settings,” on p. 11-11.) ■...
Page 312: Cancel Report Printing
Cancel Report Printing Follow the procedure below to cancel the report printing using the CANCEL REPORT item from the REPORT menu. Open all three one-touch speed dialing panels. Press [Report]. Report ▼ Press [ ] or [ [Set]. Printing is canceled. ●...
Page 313: Memory Lists
Memory Lists Memory lists report information about what information is stored in the memory at the current time. Conﬁdential Mailbox List Follow this procedure to print a list of all the conﬁdential mailboxes registered in the machine. This list also shows you which conﬁdential mailboxes are currently holding documents.
Page 314: Document Memory List
Document Memory List Follow this procedure to print a Document Memory List for all documents currently stored in the memory. Open all three one-touch speed dialing panels ➞ press [Report]. Report ▼ Press [ ] or [ press [Set]. Printing starts. 12/31/2002 13:01 FAX 833 4423...
Page 315 12-18 Memory Lists...
Page 316 Troubleshooting This chapter describes the procedures for taking corrective action in the event that errors or trouble occurs. Error Code Table (Listed by Number) ........13-2 List of LCD Display Messages (Alphabetical List) .
Page 317: Error Code Table (Listed By Number)
The other party is not using a G3 fax machine. Remedy Check with the other party, and send the document to a G3 fax machine. If the other party does not have a G3 fax machine, try sending your document using a transmission mode that the other party supports.
Page 318 Make sure the subaddress/passwords matches the settings on the other party’s fax machine. If the other party’s fax machine is a Canon fax machine and can set a polling ID, request that the other party set their polling ID to ‘255’ decimal or ‘1111 1111’...
Page 319 Make sure the subaddress/password matches the settings on the other party’s fax machine. If the other party’s fax machine is a Canon fax machine and can set a polling ID, request that the other party set their polling ID to ‘255’ decimal or ‘1111 1111’...
Page 320 Contact the other party and conﬁrm the settings of the other party’s conﬁdential mailbox. #0035 Cause You have attempted to relay a document to a fax machine that does not support the use of ITU-T subaddresses. Remedy Send the document to the fax machine using regular dialing methods.
Page 321 Remedy Call the other party, and conﬁrm whether their fax machine accepts a polling request with a subaddress. If the other party’s fax machine does not accept a polling request with a subaddress, try sending the document again without a subaddress.
Page 322 Store the documents again, start a new operation, or leave the machine in the Standby mode. ##0322 to ##0330 Cause A fatal error has occurred. Remedy Contact your local authorized Canon dealer where you purchased your Canon product for assistance. Error Code Table (Listed by Number) 13-7...
Page 323: List Of Lcd Display Messages (Alphabetical List)
UPS (Uninterruptable Power Source), disconnect the power cord, and plug it into an AC outlet. If the message remains on the LCD display and the machine does not return to the Standby mode, call your local authorized Canon dealer. 13-8...
Page 324 CHECK PRINTER COVER Cause The printer cover is not completely closed. Remedy Check the printer cover, and make sure that it is completely closed. Make sure a toner cartridge is installed, and resting properly underneath the printer cover. DOCUMENT TOO LONG Cause The document is longer than 39 3/8'' inches (1 meter).
Page 325 MEMORY FULL Cause The memory is full. Remedy 1 If the document has been received in memory, print the document. (See “Printing a Document in Memory,” on p. 9-18.) Remedy 2 If documents have been received in conﬁdential mailboxes, print them. (See “Receiving a Conﬁdential Document,”...
Page 326 NOT FOUND, TRY AGAIN Cause The box number you speciﬁed does not exist or has not been set up. Remedy Try entering a different box number. NOT REGISTERED Cause You pressed a one-touch speed dialing key or [Coded Dial] followed by a three digit code, but no telephone number is registered.
Page 327 An error has occurred in the telephone line or in your machine. Remedy 1 Start the procedure from the beginning. Remedy 2 If the problem persists, call your local authorized Canon dealer for service. STOP KEY PRESSED/PRESS SET KEY Cause You pressed [Stop] to cancel the current transaction.
Page 328 TX LIMIT REACHED Cause Sending has been restricted. Remedy Set RESTRICT TX from the DEPT. ID MANAGEMNT menu to ‘OFF’. (See Chapter 4, “Restricting the Use of the Machine,” in the Reference Guide.) List of LCD Display Messages (Alphabetical List) 13-13...
Page 329: When Trouble Occurs
Cause 4 The other fax machine is out of paper. Remedy Call the other party, and make sure their fax machine is supplied with paper. The memory ﬁlls up immediately when you try to send. Cause 1 You are using high-resolution scan settings such as ‘Fine’, ‘Super Fine’, ‘Ultra Fine’, or ‘Text/Photo’.
Page 330 Delete the documents you do not need from the memory. (See “Erasing a Document from Memory,” on p. 9-22.) Documents are streaked with lines after they print on the other fax machine. Cause The scanning glass on your machine is not clean.
Page 331 The other party has not set up a conﬁdential mailbox. Remedy The other party must set up a conﬁdential mailbox on their fax machine, and tell you the subaddress and password. If the other party has set an ITU-T password, then you must send the document with the correct subaddress and password.
Page 332 If the other party’s machine is a Canon machine and can set a polling ID, ask them to set the polling ID to ‘255’ decimal or ‘1111 1111’ binary. (See “Setting Up Polling Sending,” on p. 8-14.)
Page 333: Receiving Documents
The sending fax machine usually determines the image quality. Try copying a document on your own machine. If the copy is clean, then the other fax machine has a problem. Call the other party and ask them to clean the scanning glass on their fax machine.
Page 334: Copying Documents
You are polling without a subaddress/password. Remedy If the other party’s fax machine is a Canon fax machine and can set a polling ID, ask them to check their polling ID and set the polling ID to ‘255’ decimal or ‘1111 1111’...
Page 335: Other Troubles
The copied document is reduced. Cause The document feed guides are not snug against the sides of the document you are copying. Remedy Make sure that the document feed guides are both against the sides of the document in the document feeder tray before you start copying. (See “Setting the Document on the Machine,”...
Page 336 Cannot get faxes from information services. Cause Your machine is connected to a rotary pulse telephone line. Remedy Even if your machine is connected to a rotary pulse telephone line, you can still get faxes from information services that require tone dialing. Open all three one-touch speed dialing panels Line,”...
Page 337 13-22 When Trouble Occurs...
Page 338 Appendix This chapter describes the speciﬁcations of the machine, the type of documents you can scan, the glossary, and the index. Speciﬁcations ............14-2 Operation .
Page 339: Speciﬁcations
Speciﬁcations Speciﬁcations are subject to change without notice for product improvement or future release. Operation Item Fax Printing Speed Scanning Method Recording (Printing) Method Print Resolution Applicable Lines Dial Features One-Touch Speed Dialing (Registration for 72 numbers) Coded Speed Dialing (Registration for 128 numbers) Group Dialing Access Code Dialing On-Hook Dialing...
Page 340: Telephone Features
Telephone Features Optional telephone handset Extension telephone hookup Remote reception by extension telephone Tone key Redial/Pause key Fax Features Item Transmitting Receiving Speciﬁcation Sequential broadcasting Conﬁdential sending Relay broadcasting Password/subaddress sending Polling sending Delayed sending PIN Code access Remote reception Memory lock reception Polling reception Timer polling (Preset polling)
Page 341: Documents You Can Scan
Documents You Can Scan Follow these guidelines if you need exact information about the dimensions of the types of documents you can scan. Document Media to Avoid Avoid trying to scan wrinkled or creased paper, carbon or carbon backed paper, curled paper, coated paper, torn paper, onion skin or other very thin paper.
Page 342: Document Size
Document Size Make sure the documents you feed into the machine are within the dimensions shown below. For documents that are larger or smaller than these recommended limits, reduce them or enlarge them on a copy machine, then send the copy. Maximum Document Size 11"...
Page 343: Scanning Area
Scanning Area The shaded areas in the illustration below show the parts of the document page that are not scanned by the machine. Before you send a document, make sure the document margins are wider than the margins shown below. max.
Page 344: Glossary
Speed Dialing, Coded Speed Dialing, Access Code Dialing, and Group Dialing. Automatic redialing When the other fax machine is busy or does not answer, the machine waits two minutes, and then automatically redials the same number. If there is still no answer, it makes one more attempt after waiting another two minutes.
Page 345 CCITT/ITU-T Formally known as CCITT, Consultative Committee for International Telegraph and Telephone. CCITT has been replaced by the International Telecommunications Unit-Telecommunications Sector (ITU-T), a committee created to set international standards for telecommunications. Coded speed dialing Enables you to automatically dial a facsimile number by pressing only four keys, [Coded Dial] and a three digit code.
Page 346 Default The machine is programmed at the factory with settings that we recommend. These are known as factory default settings. You can customize your machine by programming settings other than the factory default settings. For details, see “How the Machine Operates with Default Settings,” on p. 10-22. Delayed transmission With delayed transmission (also called timer sending), you can set a time for the document to be sent.
Page 347 Document The single sheet or stack of papers containing the data you want to send through or receive from a fax machine. Document density The document density settings alter the lightness or darkness of the documents sent or received. See density control.
Page 348 Stands for Error Correction Mode. Reduces system and line errors when sending or receiving from another fax machine with ECM capability. When there is noise on the telephone line, a distortion or blank area can occur in the document received by the other party.
Page 349 When dialing or registering long distance numbers, you sometimes have to insert a pause either within or after the telephone number. The destination and length of the pause differ depending on the system. Contact your local authorized Canon dealer or your local telephone company for further information if you experience problems with long distance dialing.
Page 350 [Start] to send the facsimile, then hang up. If the other party or the other fax machine does not answer, hang up the handset. If the other party answers, tell them that you are going to send a facsimile transmission and that he/she should press the start key on his/her own machine.
Page 351 Multitransaction Also called multiple transmission or sequential broadcast. This term refers to scanning a document once and sending it to more than one location. You can send a single document to a maximum of 210 destinations. Noise A general term applied to a number of problems that adversely affect the operation of telephone lines used for modem and fax communication.
Page 352 Exchange) systems require that a PIN code be entered when dialing a number to make a call or send a document via fax machine. PIN codes prevent unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily operations.
Page 353 Pulse See rotary pulse. Reduction mode The machine’s automatic feature that slightly reduces the received image to allow room at the top of the page for the sender’s ID information. You can also reduce the size of large incoming documents using the <RX REDUCTION> option. Registering A process by which you place fax or telephone numbers and names in the machine’s memory for automatic dialing, so that you can save time dialing frequently called...
Page 354 • Relay Broadcast Report: After sending a document through a relay fax, you may receive a Relay Broadcast Report from the fax machine that relayed the document. This shows whether the document was successfully relayed to all the destinations. To receive a report, the other machine must be set to print a Relay Broadcast Report.
Page 355 If you do this frequently, you should register the numbers for group dialing. Smoothing Even if the image you receive from the other party’s fax machine is of poor quality, your machine smooths the image to produce a better quality image. Stamp The optional stamp feature marks documents that have been scanned for transmission with a yellow circle stamped at the lower left side of the document.
Page 356: Timer Sending
However, you can change the pause time to suit your PBX or telephone system. Before adjusting the pause time, check with your local authorized Canon dealer or your local telephone company about the correct pause time to use for your telephone system.
Page 357 The ITU-T password set on your machine that accompanies the document you send, and must match the RX password on the fax machine where it is received. If your TX password matches the RX password of the other party’s fax, the document is received.
Page 358 Stands for Ultra High Quality Image. This enables you to send documents that are very close to the quality of the original. Ultra Fine This key increases the clarity of documents you send. The lamp shows you the current setting. It is eight times the standard resolution. Urgent document Use direct sending to send an urgent document ahead of documents in the memory waiting to be sent.
Page 359: Index
Index Symbols # OF RX COPIES, 11-20 +, 1-9 ACCESS CODE, 11-33 access code dialing, 2-5 setting, 2-9, 2-17, 2-26 using, 2-37 access code key setting, 2-29 activity management report, 12-9 printing report, 12-9 sample, 12-9 activity management report (TX/RX separate) sample, 12-9 ACTIVITY REPORT, 10-24, 11-13 activity report...
Page 360 conﬁdential mailbox list printing list, 12-16 conﬁdential receive report, 7-10, 12-14 CONFIDENTIAL RX, 7-11 CONFIDENTIAL TX, 2-11, 2-20 Contrast, 1-8 setting for copying, 5-5 setting for sending, 3-5 Copy, 1-7, 5-6 copying checking document, 5-2 contrast, 5-5 document setting, 5-5 document type, 5-5 procedure, 5-6 resolution, 5-5...
Page 361 number, 1-13 text, 1-13 error code, 13-2 Error lamp, 1-7 error messages, 13-8 error report (RX), 12-13 error report (TX), 12-11 extension telephone, 4-6 manual receiving, 4-6 extension tray, 3-3 FILE SETTINGS accessing, 11-22 menu, 11-23, 11-24, 11-25, 11-26, 11-27, 11-28 glossary, 14-7 Group Dial List...
Page 362 opening, 1-12 returning to previous level, 1-12 using, 1-11 messages, 13-8 when sending, 3-17 MID PAUSE SET, 2-4, 10-23, 11-15 mode changing entry mode, 1-13 Monitor, 1-8 multi-transaction report, 12-13 numeric keypad entering text/numbers, 1-13 summary, 1-15 OFFHOOK ALARM, 10-23, 11-9 one-touch speed dial list, 12-2 one-touch speed dial list (detail), 12-3 one-touch speed dialing, 2-5...
Page 363 menu, 11-20, 11-21 printing activity reports, 12-11 document in memory, 9-18 document locked in memory, 9-15 memory list, 12-16 speed dialing list, 12-2 user data list, 12-6 printing area, 14-6 program-one-touch key setting, 10-15, 11-8 PSWD/SUBADDRESS, 2-11, 2-20 RECEIVED IN MEMORY, 9-15 reception (RX) report, 12-13 redialing, 3-22 automatic, 3-22...
Page 364 Space, 1-10 speciﬁcations, 14-2 SPEED DIAL LIST, 12-4 speed dialing access code dialing, 2-5, 2-37 coded speed dialing, 2-5, 2-34 group dialing, 2-5, 2-35 methods, 2-5 one-touch speed dialing, 2-5, 2-32 using, 2-32 with PIN codes, 10-12 speed dialing list printing list, 12-2 Stamp (optional), 1-10, 10-21 stamp feature, 10-18...
Page 365 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S.

This manual is also suitable for:

730i - laser class b/w laser

Canon 700 Series Facsimile Manual

Preface

How to Use this Manual

Legal Notices

Chapter 1 Before You Start Using this Machine

Main Features

Operation Panel Parts and Functions

Using the Menus and Operation Panel Keys

Things You Must Do before Using this Machine

Using the Optional Dual Line

Chapter 2 Using Speed Dialing

Read this before Entering Telephone Numbers

What Is Speed Dialing

Setting up One-Touch Speed Dialing

Setting up Coded Speed Dialing

Setting up Group Dialing

Setting up the Access Code Key

Using Speed Dialing

Using Directory Dialing

Chapter 3 Sending Documents

Setting a Document for Sending

Selecting a Sender's Name

Using Regular Dialing

Cancel Sending a Document

Checking/Canceling Fax Jobs

Dialing Long Distance with Regular Dialing

Overview of Sending Methods

Redialing When the Line Is Busy

Sequential Broadcasting to more than One Location

Sending Documents at a Preset Time

Sending a Document with a Subaddress/Password

Chapter 4 Receiving Documents

Receiving Documents Automatically

Receiving Documents Manually

Cancel Receiving a Document

Chapter 5 Using the Machine as a Copier

Preparing the Document

Setting a Document on the Machine

Adjusting the Scan Settings

Making Copies

Checking/Canceling Copy Jobs

Chapter 6 Using a Relay Network

What Is Relay Broadcasting

Setting up and Using a Standard Relay Unit

Sending a Document to a Relay Unit for Relay Broadcasting

Chapter 7 Using Conﬁdential Mailboxes

Setting up and Using the Conﬁdential Mailbox Feature

Sending a Conﬁdential Document

Chapter 8 Using Polling

What Is Polling

Polling Other Fax Machines to Receive a Document

Setting up Polling Sending

Chapter 9 Special Sending/Receiving Features

Transferring Documents

Using Memory Lock

When the Machine Displays <RECEIVED in MEMORY

Printing a Memory List

Printing a Document in Memory

Sending a Document in Memory to a Different Destination

Erasing a Document from Memory

TX Document Archiving

What Happens to the Memory after a Power Failure

Chapter 10 Other Special Features

Using the Telephone

Tone Dialing on a Pulse Line

Setting up and Using PIN Codes

Setting up the Program One-Touch Key

Setting up and Using the Optional Stamp Feature

How the Machine Operates with Default Settings

Chapter 11 Summary of Important Settings

Opening the Additional Functions Menu

Summary of User Data Settings

User Settings

Report Settings

TX (Send) Settings

RX (Receive) Settings

Printer Settings

File Settings

System Settings

Chapter 12 Printing Reports and Lists