Page 1 Key for Imaging Solutions...
Page 2 Store the CD-ROM and User’s Guides provided with the machine in a safe place. Trademarks and copyright - KONICA MINOLTA, the KONICA MINOLTA logo, and The essentials of im- aging are registered trademarks of KONICA MINOLTA HOLDINGS, INC. - PageScope and bizhub are registered trademarks or trademarks of KONICA MI- NOLTA BUSINESS TECHNOLOGIES INC.
Page 3 the name of M.I.T. not be used in advertising or publicity pertaining to distribution of the software without specific, written prior permission. Furthermore if you modify this software you must label your software as modified software and not distribute it in such a fashion that it might be confused with the original MIT software.
Page 4 Redistribution and use of this software and associated documentation (“Software”), with or without modification, are permitted provided that the following conditions are met: 1. Redistributions in source form must retain copyright statements and notices, 2. Redistributions in binary form must reproduce applicable copyright statements and notices, this list of conditions, and the following disclaimer in the documen- tation and/or other materials provided with the distribution, and 3.
Page 5 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. The name “Carnegie Mellon University” must not be used to endorse or promote products derived from this software without prior written permission.
Page 6 TRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPE- CIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVIC- ES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFT- WARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
Page 7 OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFT- WARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. This product includes cryptographic software written by Eric Young (eay@crypt- soft.com). This product includes software written by Tim Hudson (tjh@crypt- soft.com).
Page 8 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: “This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)” The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related :-).
Page 9: About Easy Web Management
About Easy Web Management Network utility Easy Web Management can be used when a network interface card or image controller is installed. Easy Web Management is an extremely useful net- work utility for specifying network and other settings over the network. Easy Web Management can be used simply with the Web browser (Internet Explorer or Netscape Navigator) installed on the computer;...
Page 10: Table Of Contents
Contents Introduction About Easy Web Management ..............x-8 Copyright .....................x-8 Contents .......................x-9 Explanation of manual conventions ............x-16 1 Getting ready 1.1 Overview ......................1-1 1.2 Names of control panel parts and their functions ........1-2 1.3 Entering text ....................1-7 Changing the input mode ................1-7 Key operation ....................1-7 Text input example ..................1-8 Correcting text and input precautions ............
Page 11 Delete the printer ..................2-27 Deleting related files .................. 2-29 Uninstalling the printer driver by using the CD-ROM/DVD ....2-29 3 Network printing 3.1 Selecting the network printing method ............3-1 When using a Windows operating system ........... 3-1 When using a NetWare environment (NetWare server and Windows client) ........................
Page 12 Paper Source ....................4-19 Paper Type ....................4-19 Output Method ................... 4-20 Using secure printing ................. 4-20 Specifying secure printing from the printer driver ........4-21 Printing from the machine ................4-21 4.5 Layout tab...................... 4-24 Combination ....................4-25 Combination Details .................. 4-26 Double-sided printing ................
Page 13 Specifying the DNS settings ..............7-13 Specifying the gateway transmission setting ..........7-14 Specifying the WEB setting ............... 7-15 Specifying the LPD setting ................ 7-16 Specifying the SLP setting ................. 7-17 Specifying the SNMP setting ..............7-18 7.4 E-MAIL SETTING 1 ................... 7-19 Programming the sender’s name ...............
Page 14 Editing or deleting a one-touch dial destination ........8-18 Editing or deleting a speed dial destination ..........8-20 Editing or deleting a group dial destination ..........8-23 9 Performing a Scan to E-mail operation 9.1 Basic transmission ...................9-1 Using the automatic document feeder ............9-1 Positioning documents on the original glass ..........9-4 9.2 Changing the transmission settings .............9-10 Specifying the subject ................
Page 15 Description of the pages ................11-5 Operation ....................11-6 Web browser cache ..................11-6 With Internet Explorer: ................11-7 With Netscape Navigator: ................11-7 11.6 Logging on to Administrator mode ............11-8 To log on to Administrator mode .............. 11-8 11.7 User mode ....................
Page 16 When “Fax” is selected: ................11-50 When “E-Mail” or “LDAP Search” is selected: ........11-51 When “Group Dial” is selected: ............... 11-51 Scan tab — Speed Dial Setting ..............11-52 Sample page: For an e-mail destination ........... 11-55 When “Fax” is selected: ................11-55 When “E-Mail”...
Page 17: Explanation Of Manual Conventions
Explanation of manual conventions x-16...
Page 18: Getting Ready
Getting ready This chapter provides information that is important to know before this device is used. Overview By installing image controller PCL-4000, this machine can be used as a network- compatible PCL printer. In order to use the PCL printing functions, install onto the computer the PCL printer driver included with the image controller.
Page 19: Names Of Control Panel Parts And Their Functions
Names of control panel parts and their functions Part name Description [Power Save] key Press to enter Power Save mode. [Mixed Original] key/indicator Press to select the “Mixed Original” setting. [Simplex/Duplex] key/indicator Press to select double-sided copying. Select “1- SIDE->1-SIDE”, “1-SIDE->2-SIDE”, “2-SIDE- >1-SIDE”...
Page 20 Part name Description [Zoom] key Press to specify whether to enlarge or reduce the image when copying. [Paper] key Press to select the paper drawer that is to be used. [Function] key/indicator Press to specify settings for advanced copy opera- tions and useful fax transmission/reception func- tions, such as copying with a binding margin added and sending/receiving confidential documents.
Page 21 Part name Description [Fax] key/indicator Press to enter Fax mode. The indicator on the key lights up in green to indicate that the machine is in Fax mode. [Scan] key/indicator Press to enter Scan mode. The indicator on the key lights up in green to indicate that the machine is in Scan mode.
Page 22 Part name Description [Clear/Stop] key • Press to clear the entered number. • Press to stop a continuous copy operation. • Press to stop the transmission/reception of the fax. • Press to stop the print job from the computer. [Start] key/indicator •...
Page 23 Part name Description Auto RX indicator This indicator lights up when the automatic recep- tion function is selected. [Memory TX] key/indicator Press this key to select the memory transmission function. This indicator lights up in green when the memory transmission function is selected. [On Hook] key Press to answer the call.
Page 24: Entering Text
Entering text Follow the procedure described below to enter text when specifying the user name or programming one-touch dial keys with the recipient name. Changing the input mode Each press of the [123/ABC] key switches between number input mode and letter in- put mode.
Page 25: Text Input Example
Keypad key Available characters [1…] [A…] + & / * = ! ? ( ) % [ ] ^ ‘ ’ { } | ~ $ , : ; < > “ Text input example To enter the name “Office 01”: Press the [123/ABC] key until input mode [A…] is selected.
Page 26 Press the [3] key 7 times. Press the [)] key. Press the [3] key 7 times. Press the [4] key 7 times. Press the [2] key 7 times.
Page 27 Press the [3] key 6 times. Press the [0] key. Press the [123/ABC] key. Press the [0] key. 1-10...
Page 28: Correcting Text And Input Precautions
Press the [1] key. Correcting text and input precautions To delete a part of the entered text: Press the [*] or [)] key to move the cursor (_) below the character to be deleted, and then press the [Clear/Stop] key. To change entered characters: Press the [*] or [)] key to move the cursor (_) below the character that you wish to change, and then enter the new character.
Page 29: Connecting To A Local Area Network (Lan)
Connecting to a local area network (LAN) This machine can transmit with the TCP/IP protocol on a LAN. Therefore, this ma- chine must be connected to the LAN with a network cable. Connecting the network cable Insert one plug on the network cable into the network port (LAN) on the left side of the machine, and then insert the other plug into an available port on the network hub.
Page 30: Installing The Printer Driver
Installing the printer driver Descriptions on connecting the machine to a computer and installing the printer driv- er are provided below. System requirements The following environment is required so that the printer driver can be used. Element Operating environment Processor Intel Pentium 200 MHz (Pentium 4/1.6 GHz recommended) Operating...
Page 31: Making Connections And Installing The Driver
Making connections and installing the driver Connecting to a computer This machine can be connected to a computer using any of the following connection methods. Connecting to a USB port In the following procedure, the machine is connected directly to the computer by us- ing a USB cable.
Page 32: Procedures For Making Connections And Installing The Driver
Connecting to the network In the following procedure, the machine is connected directly to the computer by us- ing a network cable. When the machine is connected to a network, use the AutoRun Installation to install the printer driver. For the procedure on installing the printer driver when this machine is connected to a network, refer to “Installing the printer driver by using the AutoRun Installation”...
Page 33 Connection Supported operating sys- Printer driver installation method method tems USB port con- Windows XP/Windows Install using Plug and Play. nection Server 2003/Windows Vis- For details, refer to “Installing the printer driver by us- ta/Windows 2000/Win- ing Plug and Play” on page 2-7. dows Me Network connec- Windows XP/Windows...
Page 34: General Operation For Driver Installation
General operation for driver installation The driver is installed according to the following general operation. Installation using Plug and Play When installing the driver by using Plug and Play, the installation procedure differs depending on the operating system. With Windows Me With Windows XP, Windows Server 2003, Windows Vista and Windows 2000...
Page 35: Installation Using The Autorun Installation
Installation using the AutoRun Installation When installing the printer driver by using the AutoRun Installation, the installation procedure is the same for all operating systems. With Windows Me With Windows XP, Windows Server 2003, Windows Vista and Windows 2000 Install the TWAIN and printer driver.
Page 36: Installing The Printer Driver By Using Plug And Play
Installing the printer driver by using Plug and Play Connecting to the computer’s USB port When this machine is connected to a computer with a USB cable, Plug and Play de- tects the device, and then installation of the necessary drivers begins. Start Windows, and then insert the CD-ROM/DVD into the computer’s CD- ROM drive.
Page 37: Installing Using Plug And Play On Windows Xp/Server 2003
Installing using Plug and Play on Windows XP/Server 2003 Note If the driver is installed using Plug and Play, first the TWAIN driver for scanning is installed, and then installation of the printer driver begins. The procedure de- scribed in this manual is for the installation of the TWAIN driver, then the printer driver.
Page 38 – With 64-bit operating systems, select “DrvPack\WinXP64_Vista64\Eng- lish”. – The folder can be selected after clicking the [Browse] button. Click the [Next] button. – When the Windows logo testing warning message appears, click the [Con- tinue Anyway] button. The Completing Found New Hardware Wizard dialog box appears. Click the [Finish] button.
Page 39: Installing Using Plug And Play On Windows Vista
Installing using Plug and Play on Windows Vista Note If the driver is installed using Plug and Play, first the TWAIN driver for scanning is installed, and then installation of the printer driver begins. The procedure de- scribed in this manual is for the installation of the TWAIN driver, then the printer driver.
Page 40 – Folder to be specified: \DrvPack\Win2K_XP_Vista\English – With 64-bit operating systems, select “\DrvPack\WinXP64_Vista64\Eng- lish”. – The folder can be selected after clicking the [Browse] button. Click the [Next] button. – If the Windows Security dialog box appears, select “Install this driver soft- ware anyway”.
Page 41: Installing Using Plug And Play On Windows 2000
Installing using Plug and Play on Windows 2000 Note If the driver is installed using Plug and Play, first the TWAIN driver for scanning is installed, and then installation of the printer driver begins. The procedure de- scribed in this manual is for the installation of the TWAIN driver, then the printer driver.
Page 42: Installing Using Plug And Play On Windows Me
Installing using Plug and Play on Windows Me Note If the driver is installed using Plug and Play, first the TWAIN driver for scanning is installed, next the USB printing support driver is installed, and then installa- tion of the printer driver begins. The procedure described in this manual is for the installation of the TWAIN driver, the USB printing support driver, then the printer driver.
Page 43: Reinstalling The Printer Driver By Using Plug And Play
Click the [Finish] button. – To change the printer name, type in the new name. A dialog box appears, indicating that the installation is finished. Click the [Finish] button. This completes the installation of the printer driver. Reinstalling the printer driver by using Plug and Play Uninstall the printer driver while the machine is not connected to the computer or while they are connected but the machine is turned off, and then restart the computer.
Page 44: Installing The Printer Driver By Using The Autorun Installation
Installing the printer driver by using the AutoRun Installa- tion Connecting to a computer through USB driver If this machine is connected to a computer through USB cable, the printer driver can only be installed before the connection is established. Connecting to a computer through a network If this machine is connected to a computer through a network, the printer driver can be installed either before or after the connection is established.
Page 45: Installing Using The Autorun Installation On Windows Xp/Server 2003
Installing using the AutoRun Installation on Windows XP/Server 2003 Note When using a USB cable to connect this machine to the computer, turn off this machine, and then install the printer driver. When the machine is turned on, Plug and Play causes the Add New Hardware Wizard to appear. After Windows has started, insert the printer driver CD-ROM into the CD- ROM drive of the computer.
Page 46 – When selecting “USB (Before install, do not connect machine by USB).” Follow the steps 4 through 7. – When selecting “Network”. Enter the machine’s IP address directly or select “...” to search the ma- chine’s IP address. And then follow steps 4 through 5. This completes TWAIN and printer driver.
Page 47 When machine is ready, connect it to the computer with USB cable. This completes the installation of TWAIN and printer driver. 2-18...
Page 48 Installing using the AutoRun Installation on Windows Vista Note When using a USB cable to connect this machine to the computer, turn off this machine, and then install the printer driver. When the machine is turned on, Plug and Play causes the Found New Hardware wizard to appear. After Windows has started, insert the printer driver CD-ROM into the CD- ROM/DVD drive of the computer.
Page 49 – When selecting “USB (Before install, do not connect machine by USB).” Follow the steps 4 through 7. – When selecting “Network”. Enter the machine’s IP address directly or select “...” to search the ma- chine’s IP address. And then follow steps 4 through 5. This completes TWAIN and printer driver.
Page 50 When machine is ready, connect it to the computer with the USB cable. This completes the installation of TWAIN and printer driver. 2-21...
Page 51: Installing Using The Autorun Installation On Windows 2000
Installing using the AutoRun Installation on Windows 2000 Note When using a USB cable to connect this machine to the computer, turn off this machine, and then install the printer driver. When the machine is turned on, Plug and Play causes the Add New Hardware Wizard to appear. After Windows has started, insert the printer driver CD-ROM into the CD- ROM drive of the computer.
Page 52 – When selecting “USB (Before install, do not connect machine by USB).” Follow the steps 4 through 7. – When selecting “Network”. Enter the machine’s IP address directly or select “...” to search the ma- chine’s IP address. And then follow steps 4 through 5. This completes TWAIN and printer driver.
Page 53 When machine is ready, connect it to the computer with the USB cable. – If the digital signature warning message appears, click the [Yes] button. This completes the installation of TWAIN and printer driver. 2-24...
Page 54: Installing Using The Autorun Installation On Windows Me
Installing using the AutoRun Installation on Windows Me Note When using a USB cable to connect this machine to the computer, turn off this machine, and then install the printer driver. When the machine is turned on, Plug and Play causes the Add New Hardware Wizard to appear. After Windows has started, insert the printer driver CD-ROM into the CD- ROM drive of the computer.
Page 55: Reinstalling The Printer Driver By Using The Autorun Installation
– When selecting “USB (Before install, do not connect machine by USB).” Follow the steps 4 through 6. – When selecting “Network”. Enter the machine’s IP address directly or select “...” to search the ma- chine’s IP address. And then follow step 4. This completes TWAIN and printer driver.
Page 56: Uninstalling The Printer Driver
Uninstalling the printer driver Note With Windows XP, Server 2003, Vista and 2000, log on as a user with Adminis- trator privileges to delete the printer driver. For details on deleting the TWAIN driver, refer to the User’s Guide for the TWAIN driver.
Page 57 – If Windows Vista is being used, continue with step 6. When a message appears, requesting confirmation to continue deleting, select “Remove driver and driver package.”, and then click the [OK] button. When a message appears, requesting confirmation to delete the printer driver, click the [Yes] button.
Page 58: Deleting Related Files
Deleting related files Even after the printer driver is deleted from the Printers and Faxes window, device information files remain on the computer. When using Windows XP/Server 2003, it may not be possible to overwrite the driver, even if the same version of the printer driver is reinstalled. If the printer driver cannot be upgraded, even by reinstalling it, follow the procedure described below to also de- lete the device information files.
Page 59 The “Install Driver” dialog box appears. Select the model name and language from the drop down list. Select the connect method and then click the [OK] button. Follow the on-screen instructions to uninstall the printer driver and then re-start the computer. 2-30...
Page 60: Network Printing
Network printing This chapter provides descriptions of the procedures for installing the image control- ler and using this machine as a network printer. Selecting the network printing method When the image controller is installed, various network printing methods are possi- ble.
Page 61 LPR printing / PORT9100 printing Compatible operating systems: Windows 2000 / Windows XP / Windows Sever 2003/Windows Vista Image controller PCL-4000 TCP/IP (LPR/RAW) protocol Computer LPR printing - Using the LPR (line printer remote) print service, the computer and this machine are connected over a network.
Page 62 IPP printing Compatible operating systems: Windows 2000 / Windows XP / Windows Sever 2003/Windows Vista Image controller TCP/IP (HTTP) protocol PCL-4000 Internet Access Access Access Computer IPP printing - Using the IPP (Internet printing protocol) print service, the computer and this ma- chine are connected over a network.
Page 63: When Using A Netware Environment (Netware Server And Windows Client)
When using a NetWare environment (NetWare server and Windows client) In a NetWare environment, the Windows computer is used as a NetWare client, and printing with this machine is possible through the NetWare server. NetWare server Image controller PCL-4000 TCP/IP protocol or IPX/SPX protocol NetWare client PC...
Page 64: Checking The Setup
Checking the setup This section provides an overview of the setup procedure that is required for each net- work printing method. Peer-to-peer printing Connect the network cable. (Refer to “Connecting to a local area network (LAN)” on page 1-12.) From the machine’s control panel, specify the IP address, subnet mask and de- fault gateway.
Page 65: Lpr/Port9100 Printing
LPR/PORT9100 printing Connect the network cable. (Refer to “Connecting to a local area network (LAN)” on page 1-12.) From the machine’s control panel, specify the IP address, subnet mask and de- fault gateway. (Refer to “Specifying an IP address” on page 3-9.) Print the settings information, and then check the settings.
Page 66: Ipp Printing
IPP printing Connect the network cable. (Refer to “Connecting to a local area network (LAN)” on page 1-12.) From the machine’s control panel, specify the IP address, subnet mask and de- fault gateway. (Refer to “Specifying an IP address” on page 3-9.) Print the settings information, and then check the settings.
Page 67: Netware Server/Client (Except Ndps)
NetWare server/client (except NDPS) Connect the network cable. (Refer to “Connecting to a local area network (LAN)” on page 1-12.) Specify the necessary settings for connecting this machine to a NetWare server. (Refer to “Connecting the computer and this machine over a network” on page 3-15.) Specify the necessary settings for printing through a NetWare server from a NetWare client.
Page 68: Specifying An Ip Address
Specifying an IP address The following procedure describes how to assign the IP address to the machine from the control panel. Note The IP address setting should be specified according to instructions from the net- work administrator. The IP address setting is specified in Utility mode by the administrator. Press the [Utility] key in the control panel.
Page 69 Type in the administrator access code, and then press the [OK] key. – The manufacturer’s default setting is “000000”. – If the code was incorrectly entered, press the [Clear/Stop] key to erase the number, and then type it in correctly. Press the [,] or [+] key until “NETWORK SETTING”...
Page 70 Press the [,] or [+] key until “AUTO” or “SPECIFY” is selected, and then press the [OK] key. – If “AUTO” was selected, the IP address will automatically be obtained from the DHCP server. After the message “ACCEPTED” appears, the “NETWORK SETTING”...
Page 71 Using the keypad, type in the gateway. – For the gateway, consult with the network administrator. – If the number was incorrectly entered, press the [Clear/Stop] key to erase it, and then type it in correctly. Press the [OK] key. The message “ACCEPTED”...
Page 72: Printing The Settings Information
Printing the settings information Print the settings information to be able to check the settings. From the control panel, press the [Confirm] key. The “CONFIRM MODE” menu appears. Press the [,] or [+] key until “PRINT REPORT” is selected, and then press the [OK] key.
Page 73 Press the [OK] key. After the message “PRINTING” appears, the settings information is printed. Note If “PCL FONT LIST” is selected, the list of printer fonts can be viewed. 3-14...
Page 74: Connecting The Computer And This Machine Over A Network
Connecting the computer and this machine over a network Specify the settings necessary for connecting the computer and this machine over the network and sending a print job through the network from the computer. The following connection procedures are described in this section. - Peer-to-peer printing –...
Page 75: Lpr Printing
Click the [OK] button. Type in the IP address of this machine, and then click the [OK] button. Click the [Apply] or the [OK] button. LPR printing Compatible operating systems: Windows 2000 Reminder Before specifying settings, check that the following preparations have been com- pleted.
Page 76: Port9100 Printing
Click the [Next] button. Click the [Finish] button. Click the [Close] button. Click the [Close] or [Apply] button. PORT9100 printing Compatible operating systems: Windows 2000/Windows XP/Windows Server 2003/ Windows Vista Reminder Before specifying settings, check that the following preparations have been com- pleted.
Page 77: Ipp Printing
Type the IP address of this machine into the “Printer Name or IP Address” box, and then click the [Next] button. Select “Custom”, and then click the [Settings] button. Select “RAW”. Type “9100” for the port number in the “RAW Settings” group box, and then click the [OK] button.
Page 78: Checking Ipp-Related Settings From Easy Web Management
Reminder Before specifying settings, check that the following preparations have been com- pleted. The computer can communicate using the TCP/IP protocol. This machine can communicate using the TCP/IP protocol. The printer driver is installed on the computer. (For details on installing the PCL driver, refer to “Installing the printer driver by using the AutoRun Installation”...
Page 79: Ipp Printing Connections
IPP printing connections Establish the IPP printing connection. The IPP printing connection must be set up starting from the installation of the printer driver. (For details on installing the PCL driver, refer to “Installing the printer driver by using the AutoRun Installation” on page 2-15.
Page 80: Connecting The Ipp Printing Netware Server And This Machine
Connecting the IPP printing NetWare server and this machine Connecting the NetWare server and this machine NetWare version Protocol Emulation Service mode NetWare 4.x NDS / Bindery Pserver / Nprinter NetWare 5.x / 6 NDS / Bindery Pserver / Nprinter TCP/IP NDPS(lpr) Specifying the NetWare 4.x/5.x/6 print server mode settings...
Page 81 Parameter Bindery Password Retype Specify only when setting from the NetWare Server. Preferred File Server Not necessary to specify Name of the file server that con- nects to PServer Preferred NDS Tree Name of the tree where Pserver Not necessary to specify logs on Print Queue Scan Rate* 1 (Change as necessary.)
Page 82 Parameter Bindery Frame Type* AutoDetect (Select the frame type according to the network environ- ment.) Print Server Name Print server name created in step 4 NDS Context Name Name of the context that connects Not necessary to specify to PServer Print Server Password Specify only when setting from the NetWare Server.
Page 83 Creating an NDPS printer agent Log on with Administrator privileges. Start up NWadmin. Right-click the name of the organization or department container where you want to create the printer agent, and then select “NDPS printer”. In the “NDPS Printer Name” box, type the printer name. In the “Printer Agent Source”...
Page 84: Specifying Printer Driver Settings
Specifying printer driver settings Descriptions on the printer driver settings available when printing from a computer are provided below. Printer driver settings dialog box Displaying the settings dialog box Select the printer in the Printers and Faxes window (the Printers window in Windows Vista/2000/Me), and then display the printer driver settings dialog box.
Page 85 The following printer driver settings dialog box appears. Note To change the settings for each job to be printed, click the [Properties] button (or the [Preferences] button) in the Print dialog box, which appears when “Print” is clicked in the application. The settings specified in the dialog box displayed from the Print dialog box are only applied temporarily, and the settings return to those in the printer driver settings dialog box when the application is exited.
Page 86: Printing Preferences Dialog Box
Printing Preferences dialog box Printing settings can be specified from the printer driver settings dialog box. Note To display the Printing Preferences dialog box in Windows XP/Server 2003/Vis- ta/2000, right-click the icon for the installed printer in the Printers and Faxes window (or the Printers window), and then click “Printing Preferences”.
Page 87 Item Description Setup Orientation Select the paper orientation of the document. Original Size Specify the paper size for the document. [Edit Custom] button Specify a user-defined paper size. Output Size Specify the size of paper to be printed on. If this size is different from the original document size, the image will automatically be enlarged or reduced.
Page 88 Item Description Quality Resolution Specify the print resolution. [Adjustment] button Specify the brightness and contrast. [Font Settings] button Select whether TrueType fonts or printer fonts are used during printing. Toner Save Select whether or not to print while controlling toner consumption.
Page 89: Properties Dialog Box
Properties dialog box Installed options can be selected from the Properties dialog box for the printer driver. Reminder If the options installed on the machine are not specified from the Device Options tab, the functions available with the option cannot be used from the printer driver. Be sure to specify the corresponding settings when options are installed.
Page 90: Device Options Tab
Device Options tab Specify whether or not options are installed so that the options installed on the ma- chine can be used from the printer driver. Reminder If the options installed on the machine are not specified from the Device Options tab, the functions available with the option cannot be used from the printer driver.
Page 91: Device Options
Device Options Specify the settings for the installed paper drawers. From the “Device Options” list, double-click the names of installed paper drawers to specify that it is installed. Double-click the name again to return the setting to “Not Installed”. Memory Specify the size of the installed memory.
Page 92: Common Operations
Common operations This section contains descriptions of buttons and functions common to all tabs of the dialog box. The actual buttons may appear differently depending on the operating system. Common items Button Description [OK] button Click this button to apply the specified settings and close the dialog box. [Cancel] button Click this button to cancel the specified settings (not apply them) and close the dialog box.
Page 93: Easy Set
Easy Set The currently specified settings can be registered as a program to be recalled later when you wish to use those settings again. Change the driver settings on the Setup and Layout tabs. In the “Easy Set” box, type the name of the program. Click the [Save] button.
Page 94 Note To recall a registered program, select it from the list. To change the name of the registered program, select the program from the list, and then type in the new program name. The button changes to the [Rename] but- ton.
Page 95: Setup Tab
Setup tab From the Setup tab, settings can be specified for the document and paper to be printed on. The number of copies to be printed and the orientation of the printed image can also be specified. Orientation Select whether to print the document in the portrait or landscape orientation. ABCD ABCDEF Landscape...
Page 96: Original Size
Original Size From the drop-down list, click the paper size for the document to select it. The following standard paper sizes are available. Setting Actual size Setting Actual size Letter 8 1/2 × 11 in. 220 × 330 mm Legal 8 1/2 ×...
Page 97: Edit Custom
Edit Custom A paper size that does not appear in the list can be registered as a custom size. Click the [Edit Custom] button on the Setup tab. The Custom Size Settings dialog box appears. Click the [New] button. The Custom Size Settings dialog box enlarges to display settings for specifying the paper size.
Page 98 – To change the units for specifying the paper size, select the desired setting in the “Unit” group box. Click the [OK] button in the lower-right corner of the Custom Size Settings di- alog box. The paper size settings in the Custom Size Settings dialog box are hidden. Click the [OK] button in the Custom Size Settings dialog box.
Page 99: Output Size
Output Size Select the size of paper that is to be used for printing. The available standard paper sizes are same as those available in the “Original Size” list. If the paper size is different from the size selected in the Original Size list, the docu- ment image will be printed enlarged or reduced so that it fits in the selected paper size.
Page 100: Zoom
Zoom Specify the enlargement or reduction ratio to be used for printing. Select “Manual”, and then type in a number between 25% and 400%, or click the ar- rows to specify a setting. Original Reduced Enlarged Note If any setting other than “Same as Original Size” is selected in the “Output Size” list, “Manual”...
Page 101: Collate
Collate When printing multiple copies of the same document, select whether the entire doc- ument is printed one copy at a time or whether the specified number of copies are printed one page at a time. When the “Collate” check box is selected, the entire document is printed one copy at a time.
Page 102: Paper Source
Paper Source Select the paper drawer loaded with the paper. If “Auto” is selected, the paper drawer loaded with paper of the size specified in the “Output Size” list is used. The available settings differ depending on the options that are installed. Settings: Tray 1, Tray 2 through Tray 5 (options), Bypass Bypass tray Tray...
Page 103: Output Method
Output Method Select the printing method. Not only can data be printed directly, but “Secure Print” is also available, which re- quires a password for printing from this machine. Settings: Print, Secure Print Note “Secure Print” is available only if the optional expanded memory unit is in- stalled.
Page 104: Specifying Secure Printing From The Printer Driver
Specifying secure printing from the printer driver Click the Setup tab. From the “Output Method” drop-down list, select “Secure Print”. A screen appears, allowing you to type in the password. Type in the password, and then click the [OK] button. –...
Page 105 Check that the key icon appears in the upper-right corner of the screen. – The key icon appears if the memory contains a secure print document. Press the [Access] key. When “PASSWORD: – – – –” appears, type in the password. –...
Page 106 Check that the document can be printed. If the password is correct, the following screen appears, and the job is printed. Note If there are multiple secure print jobs with the same password, all of those secure print jobs are printed. 4-23...
Page 107: Layout Tab
Layout tab From the Layout tab, select the number of document pages to be printed on a single sheet of paper. 4-24...
Page 108: Combination
Combination Multiple document pages can be printed together on a single sheet of paper. Use com- bined printing to economize on the number of printed pages. From the drop-down list, select the number of pages to be printed on a single sheet of paper.
Page 109: Combination Details
Combination Details Click the [Combination Details] button to specify the printing order and whether or not to print page outlines. Combination Select the number of pages to be printed on a single sheet of paper. This is the same setting selected in the “Combination” list on the Layout tab. Order When multiple pages are printed on a single sheet of paper, select the direc- tion and order for printing the pages.
Page 110: Double-Sided Printing
Double-sided printing Document pages can be printed on both sides of the paper. Print on both sides when binding a multi-page document. Click the Layout tab. From the “Double Sides” drop-down list, select “Double Sided”. Note From the “Binding Position” drop-down list, select the desired binding position. Note Double sided printing is available only when the optional automatic duplex unit is installed.
Page 111: Per Page Setting Tab
Per Page Setting tab From the Per Page Setting tab, specify whether or not a cover page is added. Front Cover Page/Back Cover Page Select whether or not a cover page is added and whether or not a document page is printed on the cover page.
Page 112: Watermark Tab
Watermark tab From the Watermark tab, specific text can be printed in the background as a water- mark. Watermark Select From the Watermark Select list, select the text. A setting is available for specifying whether the watermark is printed on all pages or only on the first page. Settings: (No Watermark), CONFIDENTIAL, COPY, DO NOT COPY, DRAFT, FI- NAL, PROOF, TOP SECRET Click the Watermark tab.
Page 113: Creating A New Watermark
Creating a new watermark A new watermark can be registered. Click the Watermark tab. Click the [New] button. The New dialog box appears. In the “Watermark Text” box, type in the text to be used as the watermark. – A maximum of 20 characters can be entered for the text. –...
Page 114 – Offset from Center: Specify the horizontal and vertical positions for the lo- cation where the text is to be printed. Settings between -100 and 100 can be specified. – The position can also be changed by using the sliders below and to the right of the preview image.
Page 115: Editing A Watermark
Editing a watermark A registered watermark can be edited to change the text, size and position. Click the Watermark tab. From the list, select the watermark to be edited. Click the [Edit] button. The Edit dialog box appears. Specify the desired settings. –...
Page 116 – The position can also be changed by using the sliders below and to the right of the preview image. Vertical direction: Increasing the number moves the text up. Horizontal direction: Reducing the number moves the text to the left. Click the [OK] button.
Page 117: Quality Tab
Quality tab From the Quality tab, settings for the print quality can be specified. Resolution From the drop-down list, specify the print resolution. 4-34...
Page 118: Adjustment
Adjustment Click the [Adjustment] button to specify the brightness and contrast. Brightness Adjust the brightness of the printed image. A setting between -50 and 50 can be specified. The larger the number, the higher the contrast and the more distinct the im- age.
Page 119: Font Settings
Font Settings Settings can be specified to replace the TrueType fonts used in Windows with the printer fonts installed on this machine. Font Settings Click the Quality tab. Click the [Font Settings] button. Specify the desired settings. – Use Printer Fonts: Select this setting to replace the TrueType fonts with the printer fonts ac- cording to the Font Substitutions table.
Page 120 Specifying the Font Substitutions table Click the [New] button. – To make changes, select the row containing the font to be changed, and then click the [Edit] button. Select the TrueType font to be replaced at the top, and then select the printer font to be used at the bottom.
Page 121: Toner Save
Note To delete specified replacements, select the row for the font, and then click the [Delete] button. Toner Save Select whether or not to print while controlling toner consumption. This can be used when printing test pages. 4-38...
Page 122: Control Panel Operations For Printing Functions
Control panel operations for printing func- tions Descriptions on the printing operations that can be performed from the control panel of the machine are provided below. Printing operations The default mode of the machine is the Copy mode. Normally, when printing is per- formed from a connected computer, printing begins automatically.
Page 123: Starting The Print Operation
Starting the print operation Normally, printing begins when printing is performed from a connected computer. - Normally, when printing is performed from a connected computer, printing be- gins automatically. - If a print operation is performed from a connected computer while the machine is copying, printing begins automatically when no copy operation is performed for 30 seconds.
Page 124: Canceling A Print Job
Canceling a print job Printing of a print job can be canceled from the control panel of the machine’s control panel. However, a print job can only be canceled from the control panel while the ma- chine is in Printer mode. Check that the Printer indicator is flashing or is lit, and then press the [Printer] key.
Page 125 Press the [+]or [,] key to select “YES”, and then press the [OK] key. – To continue printing, select “No”. – If no key is pressed within five seconds, printing continues. “ACCEPTED” appears in the display and the print job is canceled.
Page 126 Note If any of the following messages appear in the display, the print job can also be canceled by repeating steps 2 and 3 from the procedure described above. PAPER EMPTY PAPER JAM PAPER SIZE ERROR RESET PAPER NO SUITABLE PAPER UPPER TRAY FULL REMOVE PAPER IN BYPASS TRAY LOAD PAPER...
Page 127: Using The Manual Bypass Tray
Using the manual bypass tray Follow the procedure described below when using the manual bypass tray to print one page at a time. From the computer, display the Setup tab for the printer driver, and then select “Bypass” in the “Paper Source” list. Perform the print operation from the computer.
Page 128 – Slide the paper guides to fit the size of paper being loaded. Repeat step 3 as often as necessary until printing of the document is finished. Note Be sure to load the paper into the manual bypass tray after the print operation is performed from the computer.
Page 129: Power Save Mode
Power Save mode If print data is received while the machine is in Power Save mode, the mode is can- celed. When print data is received, the data is printed after the machine has finished warm- ing up.
Page 130: Network Scanning
Network scanning Using the network scanning function, scan data can be sent to a recipient’s computer by e-mail or it can be uploaded to an FTP server. The scan data can be sent using any of the following methods. Choose the appropriate method according on the network environment and purpose.
Page 131: Scan To E-Mail
Scan to E-mail Note A network environment that includes a mail server is required. Scan data is attached to an e-mail message as a TIFF or PDF file, then sent to a com- puter on the network or to a computer through the Internet. Mail server Client computer Intranet...
Page 132: Scan To Server (Ftp)
Scan to Server (FTP) Scan data can be uploaded as TIFF or PDF files to a specified directory on an FTP server. FTP server Intranet Internet FTP server Note A network environment that includes an FTP server is required. An FTP server on the Internet can be accessed through a proxy server.
Page 133: Environments For Network Scan Transmissions
The system can be set to send to a specified recipient (up to 10) a notification of the location on the FTP server where the data was uploaded. FTP server FTP server Internet Client computer Intranet Internet Mail server Client computer Environments for network scan transmissions The following environment is required in order to use the network scanning features.
Page 134: Network Settings
Network settings This chapter provides descriptions on specifying network settings from the control panel of the machine. Network settings The available network operations are limited according to the connected LAN envi- ronment. Specify the network settings according to the environment and functions to be used.
Page 135 Parameter Description Scan Scan Settings Machine Easy Web E-mail Server control pan- Manage- (FTP) ment DNS SET- Select whether or not ● ● TING DNS (Domain Name System) is used. If a DNS server is on the network, specify the IP address of the DNS server.
Page 136 Parameter Description Scan Scan Settings Machine Easy Web E-mail Server control pan- Manage- (FTP) ment SMTP PORT Specify the port ●*1 number (between 1 and 65535) of the SMTP server. Consult with the net- work administrator. ●*1 SMTP TIME- Specify the amount of time (between 30 and 300 seconds) until the connection with the...
Page 137 Parameter Description Scan Scan Settings Machine Easy Web E-mail Server control pan- Manage- (FTP) ment E-MAIL SETTING 2 ●*6 ●*7 POP3 SERV- Specify the IP address ER AD- or host name for the DRESS POP3 server. Consult with the net- work administrator.
Page 138: List Of Ldap Settings
*4: The setting must be specified in order to use direct faxing. For details on direct faxing, refer to the User’s Guide for fax kit FAX-4000. *5: The setting must be specified in order to use Internet faxing. For details on Inter- net faxing, refer to the User’s Guide for fax kit FAX-4000.
Page 139 Parameter Description Settings Machine Easy Web control pan- Manage- ment LDAP ACCOUNT Specify the account name used to connect to the LDAP server. Type in an account name if any setting other than “ANONY- MOUS” was selected as the authentication method.
Page 140: Specifying Settings From The Control Panel
Specifying settings from the control panel The network settings can be specified from the control panel of this machine. To specify the network settings from the control panel of the machine, press the [Utility] key, and then specify settings for the various menu parameters available from the “ADMIN.
Page 141 Menu Submenu Parameter LDAP SETTING LDAP SERVER ADDR. LDAP PORT NO. 1 to 65535 SSL SETTING DISABLE/ENABLE SEARCH BASE ATTRIBUTE SEARCH METHOD LDAP TIMEOUT 5 to 300 second MAX. SEARCH RESULTS 5 to 100 items AUTHENTICATION ANONYMOUS/SIMPLE/DIGEST- MD5/GSS-SPNEGO LDAP ACCOUNT LDAP PASSWORD DOMAIN NAME USER SETTING...
Page 142: Network Setting
NETWORK SETTING Network settings are specified from the “ADMIN. MANAGEMENT” menu in Util- ity mode. This section provides details on specifying settings for the following parameters. - IP ADDRESS SETTING - SUBNET MASK - GATEWAY - DNS CONFIG - GATEWAY TX - WEB SETTING - LPD SETTING - SLP SETTING...
Page 143 Press the [,] or [+] key until “ADMIN. MANAGEMENT” is selected, and then press the [OK] key. Type in the administrator access code, and then press the [OK] key. – The manufacturer’s default setting is “000000”. – If the number was incorrectly entered, press the [Clear/Stop] key to erase the number, and then type it in correctly.
Page 144 In the “NETWORK SETTING” menu, press the [,] or [+] key until “IP AD- DRESS SETTING” is selected, and then press the [OK] key. Press the [,] or [+] key until “AUTO” or “SPECIFY” is selected, and then press the [OK] key. –...
Page 145 Use the keypad to type in the subnet mask, and then press the [OK] key. – For the subnet mask, consult with the network administrator. Use the keypad to type in the gateway. Press the [OK] key. After the message “ACCEPTED” appears, the “NETWORK SETTING” menu appears again.
Page 146: Specifying The Dns Settings
Reminder In order to apply the new settings, the machine must be turned off, then on again to be restarted. Specifying the DNS settings In the “NETWORK SETTING” menu, press the [,] or [+] key until “DNS CONFIG.” is selected, and then press the [OK] key. Press the [,] or [+] key until “DISABLE”...
Page 147: Specifying The Gateway Transmission Setting
Press the [OK] key. After the message “ACCEPTED” appears, the “NETWORK SETTING” menu appears again. Press the [Reset] key in the control panel. – After the screen shown above appears, turn the machine off, then on again to restart it. Reminder In order to apply the new settings, the machine must be turned off, then on again to be restarted.
Page 148: Specifying The Web Setting
– Whether “DISABLE” or “ENABLE” is selected, the message “ACCEPT- ED” appears, and then the “NETWORK SETTING” menu appears again. Note The setting for gateway transmissions appears when optional fax kit FAX-4000 is installed. Specifying the WEB setting In the “NETWORK SETTING” menu, press the [,] or [+] key until “WEB SETTING”...
Page 149: Specifying The Lpd Setting
Specifying the LPD setting In the “NETWORK SETTING” menu, press the [,] or [+] key until “LPD SETTING” is selected, and then press the [OK] key. Press the [,] or [+] key until “DISABLE” or “ENABLE” is selected, and then press the [OK] key.
Page 150: Specifying The Slp Setting
Specifying the SLP setting In the “NETWORK SETTING” menu, press the [,] or [+] key until “SLP SETTING” is selected, and then press the [OK] key. Press the [,] or [+] key until “DISABLE” or “ENABLE” is selected, and then press the [OK] key.
Page 151: Specifying The Snmp Setting
Specifying the SNMP setting In the “NETWORK SETTING” menu, press the [,] or [+] key until “SNMP SETTING” is selected, and then press the [OK] key. Press the [,] or [+] key until “DISABLE” or “ENABLE” is selected, and then press the [OK] key.
Page 152: E-Mail Setting 1
E-MAIL SETTING 1 E-mail transmission settings are specified from the “ADMIN. MANAGEMENT” menu in Utility mode. This section provides details on specifying settings for the following parameters. - SENDER NAME - E-MAIL ADDRESS - SMTP SERVER ADDRESS - SMTP PORT NO. - SMTP TIMEOUT - TEXT INSERT - DEFAULT SUBJECT...
Page 153 Press the [,] or [+] key until “ADMIN. MANAGEMENT” is selected, and then press the [OK] key. Type in the administrator access code, and then press the [OK] key. – The manufacturer’s default setting is “000000”. Press the [,] or [+] key until “E-MAIL SETTING 1” is selected, and then press the [OK] key.
Page 154 In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “SENDER NAME” is selected, and then press the [OK] key. Type in the sender’s name. – The sender’s name can contain a maximum of 20 characters. Press the [OK] key. After the message “ACCEPTED”...
Page 155: Specifying The E-Mail Address Of The Sender
Specifying the e-mail address of the sender In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “E-MAIL ADDRESS” is selected, and then press the [OK] key. Type in the e-mail address of the sender. – The e-mail address can contain a maximum of 64 characters. –...
Page 156: Specifying The Smtp Server Address
Specifying the SMTP server address In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “SMTP SERVER ADDR.” is selected, and then press the [OK] key. Type in the IP address or host name for the SMTP server. Press the [OK] key. –...
Page 157: Specifying The Smtp Port Number
Specifying the SMTP port number In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “SMTP PORT NO.” is selected, and then press the [OK] key. Type in the port number of the SMTP server. – A port number between 1 and 65535 can be specified. Normally, port number 25 is used.
Page 158: Specifying The Text Input Setting
Type in the length of time (in seconds) until the connection to the SMTP server times out. – The timeout period can be set between 30 and 300 seconds. Press the [OK] key. After the message “ACCEPTED” appears, the “E-MAIL SETTING 1” menu appears again.
Page 159: Specifying The Subject Of E-Mail Messages
Specifying the subject of e-mail messages In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “DE- FAULT SUBJECT” is selected, and then press the [OK] key. Type in the subject for e-mail messages. – The subject can contain a maximum of 20 characters. Press the [OK] key.
Page 160: Specifying The Pop Before Smtp Setting
Specifying the POP before SMTP setting In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “POP BE- FORE SMTP” is selected, and then press the [OK] key. Press the [,] or [+] key until “OFF” or “ON” is selected, and then press the [OK] key.
Page 161 Note “E-MAIL MODE” is available only when optional fax kit FAX-4000 is installed. For details on specifying the settings, refer to the User’s Guide for fax kit FAX- 4000. 7-28...
Page 162: E-Mail Setting 2
E-MAIL SETTING 2 E-mail reception settings are specified from the “ADMIN. MANAGEMENT” menu in Utility mode. This section provides details on specifying settings for the following parameters. - POP3 SERVER ADDRESS - POP3 PORT NO. - POP3 SERVER TIMEOUT - POP3 ACCOUNT - POP3 PASSWORD Specifying the POP3 server address Press the [Utility] key in the control panel.
Page 163 Type in the administrator access code, and then press the [OK] key. – The manufacturer’s default setting is “000000”. Press the [,] or [+] key until “E-MAIL SETTING 2” is selected, and then press the [OK] key. – If fax kit FAX-4000 is installed In the “E-MAIL SETTING 2”...
Page 164: Specifying The Pop3 Port Number
Type in the IP address or host name for the POP3 server. – The host name can contain a maximum of 64 characters. – To specify a host name for the POP3 server, the DNS setting must be spec- ified. –...
Page 165: Specifying The Pop3 Server Connection Timeout
Type in the port number of the POP3 server. – A port number between 1 and 65535 can be specified. Normally, port number 110 is used. Press the [OK] key. After the message “ACCEPTED” appears, the “E-MAIL SETTING 2” menu appears again.
Page 166: Specifying The Pop3 Account
Specifying the POP3 account In the “E-MAIL SETTING 2” menu, press the [,] or [+] key until “POP3 AC- COUNT” is selected, and then press the [OK] key. Type in the account name. – The account name can contain a maximum of 64 characters. –...
Page 167: Specifying The Pop3 Password
Specifying the POP3 password In the “E-MAIL SETTING 2” menu, press the [,] or [+] key until “POP3 PASSWORD” is selected, and then press the [OK] key. Type in the password. – The password can contain a maximum of 32 characters. –...
Page 168: Ldap Setting
LDAP SETTING Specify the necessary settings in order to use the LDAP (Lightweight Directory Ac- cess Protocol) server on the network. LDAP settings are specified from the “ADMIN. MANAGEMENT” menu in Utility mode. This section provides details on specifying settings for the following parameters. - LDAP SERVER ADDRESS - LDAP PORT NO.
Page 169 Press the [,] or [+] key until “ADMIN. MANAGEMENT” is selected, and then press the [OK] key. Type in the administrator access code, and then press the [OK] key. – The manufacturer’s default setting is “000000”. – If the number was incorrectly entered, press the [Clear/Stop] key to erase it, and then type it in correctly.
Page 170: Specifying The Ldap Port Number
In the “LDAP SETTING” menu, press the [+] or [,] key until “LDAP SERV- ER ADDR.” is selected, and then press the [OK] key. Type in the IP address or host name for the LDAP server. – The host name can contain a maximum of 64 characters. –...
Page 171: Selecting The Ssl Setting
Type in the port number. – A port number between 1 and 65535 can be specified. Normally, port number 389 is used. If SSL is enabled, use port number 636. Press the [OK] key. After the message “ACCEPTED” appears, the “LDAP SETTING” menu ap- pears again.
Page 172: Specifying The Search Base
Specifying the search base In the “LDAP SETTING” menu, press the [+] or [,] key until “SEARCH BASE” is selected, and then press the [OK] key. Specify the database where the LDAP server is searched. – The search base can contain a maximum of 64 characters. –...
Page 173: Selecting The Search Method
Type in the attribute. – The attribute can contain a maximum of 32 characters. – For the attribute, consult with the network administrator. – If the setting was incorrectly entered, press the [Clear/Stop] key to erase it, and then type it in correctly. Press the [OK] key.
Page 174: Specifying The Ldap Search Timeout
Specifying the LDAP search timeout In the “LDAP SETTING” menu, press the [+] or [,] key until “LDAP TIME- OUT” is selected, and then press the [OK] key. Type in the length of time (in seconds) until the LDAP search times out. –...
Page 175: Selecting The Authentication Method
Type in the maximum number of items. – The maximum number of items can be set between 5 and 100. Press the [OK] key. After the message “ACCEPTED” appears, the “LDAP SETTING” menu ap- pears again. Selecting the authentication method In the “LDAP SETTING”...
Page 176: Specifying The Ldap Account Name
Note For the authentication method, consult with the network administrator. The man- ufacturer’s default setting is “ANONYMOUS”. Specifying the LDAP account name In the “LDAP SETTING” menu, press the [+] or [,] key until “LDAP AC- COUNT” is selected, and then press the [OK] key. Type in the account name for the LDAP server.
Page 177: Specifying The Ldap Password
Specifying the LDAP password In the “LDAP SETTING” menu, press the [+] or [,] key until “LDAP PASS- WORD” is selected, and then press the [OK] key. Type in the password. – The password can contain a maximum of 32 characters. –...
Page 178 Type in the domain name. – The domain name can contain a maximum of 64 characters. – For the domain name, consult with the network administrator. – If the setting was incorrectly entered, press the [Clear/Stop] key to erase it, and then type it in correctly.
Page 179: User Setting
USER SETTING The settings for the NTP server and time zone are described below. The time can be set accurately with the NTP server. Note The settings for the NTP server and time zone appear only when network inter- face card NC-4000 or image controller PCL-4000 is installed on the machine while fax kit FAX-4000 is not installed.
Page 180 Type in the administrator access code, and then press the [OK] key. – The manufacturer’s default setting is “000000”. – If the code was incorrectly entered, press the [Clear/Stop] key to erase the number, and then type it in correctly. Press the [,] or [+] key until “USER SETTING”...
Page 181: Specifying The Time Zone
– If an NTP server was specified: The date and time that data is sent with the Scan to E-Mail or Scan to FTP operation are automatically added to the data at the same time that the transmission date and time are recorded in the transmission log. –...
Page 182 Type in the administrator access code, and then press the [OK] key. – The manufacturer’s default setting is “000000”. – If the code was incorrectly entered, press the [Clear/Stop] key to erase the number, and then type it in correctly. Press the [,] or [+] key until “USER SETTING”...
Page 183 The message “ACCEPTED” appears, and then the “USER SETTING” menu appears again. Press the [,] or [+] key until “RETURN” is selected, and then press the [OK] key. 7-50...
Page 184: Registering Destinations
Registering destinations This chapter provides descriptions of the procedures for registering destination ad- dresses. Registering destinations Destinations can be registered from the machine’s control panel or from Easy Web Management. The following procedures describe how to register destinations from the machine’s control panel. Detail For details on registering destinations from Easy Web Management, refer to “Using Easy Web Management”...
Page 185: Registering One-Touch Dial Destinations
Registering one-touch dial destinations Note In order to use the one-touch dial destinations, optional fax kit FAX-4000 must be installed. Press the [Utility] key in the control panel. Press the [,] or [+] key until “DIAL REGISTRATION” is selected, and then press the [OK] key.
Page 186 Press the one-touch dial key to be programmed. – One-touch dial keys 01 to 32 can be programmed. The number of the key to be programmed appears, and then the screen for reg- istering settings appears. Select “MANUAL SETTING” or “LDAP SEARCH”, and then press the [OK] key.
Page 187 If “MANUAL SETTING” was selected, type in the name of the destination, and then press the [OK] key. Type in the e-mail address of the recipient. – When the destination address is entered, “OTHER SETTING=,” appears. The transmission size and resolution for sending Internet faxes can be spec- ified.
Page 188 Press the [OK] key. After the message “REGISTERED” appears, the “DIAL REGISTRATION” menu appears again. To perform an LDAP search, select “LDAP SEARCH” in the “ONE-TOUCH DIAL” menu, and then press the [OK] key. Select “NAME” or “E-MAIL” for the destination information to be searched, and then press the [OK] key.
Page 189 – E-MAIL – A maximum of 10 characters can be entered to be searched for. – The registration name or e-mail address searched for differs depending on the search method selected with the “SEARCH METHOD” parameter in the “LDAP SETTING” menu. If “BEGIN”...
Page 190 – Press the [)] key to display the destination name and e-mail address. After checking the displayed information, press the [OK] key. If the wrong des- tination was selected, press the [Back] key to return to the previous screen. – If the e-mail address that was found contains 64 characters or more, the message “CAUTION”...
Page 191: Registering Speed Dial Destinations
Note Pressing the [ ] key allows the transmission size and resolution for sending In- ternet faxes to be specified. These settings are applied when a transmission is specified using the procedure for Internet fax transmissions. The settings are not applied when a transmission is specified using the procedure for Scan to E-mail transmissions.
Page 192 Press the [,] or [+] key until “SPEED DIAL” is selected, and then press the [OK] key. Type in the speed dial number to be programmed, and then press [OK] key. – Speed dial numbers 001 through 240 can be programmed from the control panel.
Page 193 If “MANUAL SETTING” was selected, type in the name of the destination, and then press the [OK] key. Type in the e-mail address of the recipient. – “OTHER SETTING=,” appears only if fax kit FAX-4000 is installed, the transmission size and resolution for sending Internet faxes can be specified. These settings are applied when a transmission is specified using the pro- cedure for Internet fax transmissions.
Page 194 Select “NAME” or “E-MAIL” for the destination information to be searched, and then press the [OK] key. – The remainder of the procedure is the same, regardless of whether “NAME” or “E-MAIL” is selected. “LDAP SEARCH (NAME)” or “LDAP SEARCH (E-MAIL)” appears in the corresponding screen. Type in part of the e-mail address or name registered for the desired destina- tion, and then press the [OK] key.
Page 195 – If the text was incorrectly entered, press the [Clear/Stop] key to erase it, and then type it in correctly. After the message “SEARCHING” appears, the list of corresponding registra- tion names or e-mail addresses appears. Press the [,] or [+] key until the desired registration name or e-mail address is selected in the search results, and then press the [OK] key.
Page 196 After checking the displayed destination name, press the [OK] key. After checking the displayed e-mail address of the recipient, press the [OK] key. After the message “REGISTERED” appears, the “DIAL REGISTRATION” menu appears again. Note Pressing the [ ] key allows the transmission size and resolution for sending In- ternet faxes to be specified.
Page 197: Registering Speed Dial Destinations (Ftp Servers)
Registering speed dial destinations (FTP servers) The FTP server address where scan data is to be sent can be registered with speed dial numbers 241 to 250. Note An FTP server address can only be registered with a speed dial number from Ad- ministrator mode of Easy Web Management.
Page 198 Press the [,] or [+] key until “GROUP DIAL” is selected, and then press the [OK] key. Press the one-touch dial key to be programmed for group dialing. The number of the one-touch dial key to be programmed for group dialing ap- pears with a screen for registering settings.
Page 199 Type in the name of the destination, and then press the [OK] key. With the one-touch dial keys and speed dial numbers, specify the recipient. The recipient information appears. Press the [OK] key. To add a recipient to the group, press the [,] or [+] key until “ADD” is select- ed, and then press the [OK] key.
Page 200 Press the [,] or [+] key until “RETURN” is selected, and then press the [OK] key. After the message “REGISTERED” appears, the “DIAL REGISTRATION” menu appears again. 8-17...
Page 201: Editing Or Deleting Registered Information
Editing or deleting registered information Editing or deleting a one-touch dial destination Press the [Utility] key in the control panel. Press the [,] or [+] key until “DIAL REGISTRATION” is selected, and then press the [OK] key. Press the [,] or [+] key until “ONE-TOUCH DIAL” is selected, and then press the [OK] key.
Page 202 Press the one-touch dial key for the destination to be edited or deleted. After the registered information is displayed, the following screen appears. – If a group dial destination or program is registered with the selected one- touch dial key, the message “NOT ACCEPTED” appears, and then the “DIAL REGISTRATION”...
Page 203: Editing Or Deleting A Speed Dial Destination
The destination is displayed. Press the [OK] key. After the message “REGISTERED” appears, the “DIAL REGISTRATION” menu appears again. Note If an edited one-touch dial destination is registered with a group dial destination, the following screen appears. Press the [ ] or [ ] key until “YES”...
Page 204 Press the [,] or [+] key until “DIAL REGISTRATION” is selected, and then press the [OK] key. Press the [,] or [+] key until “SPEED DIAL” is selected, and then press the [OK] key. Type in the speed dial number for the destination to be edited or deleted, and then press the [OK] key.
Page 205 To edit the information, select “EDIT”, and then press the [OK] key. The name of the registered destination is displayed. – To correct destination name, press the [Clear/Stop] to erase it, and then type in the correct destination name. The name of the registered destination is displayed. Press the [OK] key.
Page 206: Editing Or Deleting A Group Dial Destination
Editing or deleting a group dial destination Press the [Utility] key in the control panel. Press the [,] or [+] key until “DIAL REGISTRATION” is selected, and then press the [OK] key. Press the [,] or [+] key until “GROUP DIAL” is selected, and then press the [OK] key.
Page 207 Press the one-touch dial key programmed with the group to be edited or delet- After the registered information is displayed, the following screen appears. – If a one-touch dial destination or program is registered with the selected one-touch dial key, the message “NOT ACCEPTED” appears, and then the “DIAL REGISTRATION”...
Page 208 – To add a recipient to the group, press the [,] or [+] key until “ADD” is selected, and then press the [OK] key. With the one-touch dial keys and speed dial numbers, enter the recipient to be registered. The new recipient registered with the group appears. –...
Page 209 8-26...
Page 210: Performing A Scan To E-Mail Operation
Performing a Scan to E-mail operation This chapter provides descriptions of the procedures for sending scan data as e-mail messages. Basic transmission Reminder With the Scan to E-mail operation, documents are sent through a mail server. In addition, as soon as transmission with the server is finished correctly, the trans- mission is considered complete.
Page 211 Load the document to be sent into the document feeder. – Adjust the document guides to fit the size of the document. – Load the document pages with the side to be scanned face up. – For information on documents that can be used and the scanning area of the image, refer to the User’s Guide included with this machine.
Page 212 Scanning and transmission begins. Note E-mail addresses specified after the [Scan] key is pressed are set as Scan to E- mail recipients. Up to 64 characters can be entered. To stop scanning, press the [Clear/Stop] key. If the transmission could not be completed correctly, a transmission result report is printed.
Page 213: Positioning Documents On The Original Glass
Positioning documents on the original glass Note E-mail addresses specified after the [Scan] key is pressed are set as Scan to E- mail recipients. Press the [Scan] key. The machine enters Scan mode, and the Scan mode screen appears.
Page 214 Lift open the original cover, and then position the document to be sent on the original glass. – Load the document page with the side to be scanned face down. – Align the document on the scales above and to the left of the original glass. –...
Page 215 – The destination can be specified using any of the following procedures. Refer to “Specifying a one-touch dial destination” on page 9-33. (One- touch dial destinations are available only when optional fax kit FAX-4000 is installed.) Refer to “Specifying a speed dial destination” on page 9-35. Refer to “Selecting a destination from the phone book”...
Page 216 When “AUTO DETECTION” is selected If “AUTO DETECTION” was selected in step 5 and the [OK] key is pressed, the following screen appears. Press the [OK] key. The message “SCANNING” appears, and the following screen appears when scanning is finished. –...
Page 217 When “MANUAL” is selected Note If “MANUAL” was selected, the scanning size can be changed. The settings available for the scanning size are METRIC (“A3 ”, “A4 ”, “A4 ”, “A5 ”, “A5 ”, “B4 ”, “B5 ”, “B5 ”, “FLS ”, “8K ”, “16K...
Page 218 Press the [OK] key. The message “SCANNING” appears, and the following screen appears when scanning is finished. – When scanning a document that contains multiple pages, position the next page of the document on the original glass, and then press the [OK] key. Repeat this step until all pages of the document are scanned.
Page 219: Changing The Transmission Settings
Changing the transmission settings From the “SCAN OTHER SETTING” menu, settings for the subject, cc address, file format and compression encoding method can be specified for the scanned data. Specifying the subject Press the [Scan] key. The machine enters Scan mode, and the Scan mode screen appears. Position the document, and then specify the recipient.
Page 220: Specifying A Cc Address
Press the [,] key. The “SCAN OTHER SETTING” menu appears. Press the [,] or [+] key until “SUBJECT” is selected, and then press the [OK] key. Type in the subject (title) for the e-mail message to be sent, and then press the [OK] key.
Page 221 The machine enters Scan mode, and the Scan mode screen appears. Position the document, and then specify the recipient. “OTHER SETTING=,” appears. Press the [,] key. The “SCAN OTHER SETTING” menu appears. In the “SCAN OTHER SETTING” menu, press the [,] or [+] key until “CC ADDRESS”...
Page 222 Enter the e-mail address of the recipient that you wish to send a copy (cc) to, and then press the [OK] key. A menu containing “ADD” and “CHECK/EDIT” appears. – To send a copy (cc) to multiple recipients, select “ADD”, and then press the [OK] key.
Page 223 Press the [,] or [+] key until the address to be checked or edited is selected. – If the [Clear/Stop] key is pressed, the DELETE screen appears. Press the [,] or [+] key until “YES” is selected, and then press the [OK] key. The message “DELETED”...
Page 224: Selecting The File Format
While the list of cc addresses is displayed, press the [Back] key. The “CC AD- DRESS” menu (which contains “ADD” and “CHECK/EDIT”) appears. Press the [,] or [+] key until “RETURN” is selected, and then press the [OK] key. The “SCAN OTHER SETTING” menu appears again. Selecting the file format Press the [Scan] key.
Page 225 Position the document, and then specify the recipient. “OTHER SETTING=,” appears. Press the [,] key. The “SCAN OTHER SETTING” menu appears. Press the [,] or [+] key until “IMAGE FORMAT” is selected, and then press the [OK] key. Press the [,] or [+] key until either “TIFF” or “PDF” is selected as the desired file format.
Page 226: Selecting The Compression Encoding Method
Selecting the compression encoding method Press the [Scan] key. The machine enters Scan mode, and the Scan mode screen appears. Position the document, and then specify the recipient. “OTHER SETTING=,” appears. Press the [,] key. The “SCAN OTHER SETTING” menu appears. 9-17...
Page 227 Press the [,] or [+] key until “CODING METHOD” is selected, and then press the [OK] key. Press the [,] or [+] key until “MH”, “MR” or “MMR” is selected as the com- pression encoding method. Press the [OK] key. After the message “ACCEPTED”...
Page 228: Changing The Scanning Quality Settings
Changing the scanning quality settings From the “QUALITY” menu (which contains “RESOLUTION” and “ORIGINAL”), the scanning quality (resolution and document quality) settings can be changed. If the settings are not changed, the scan data is sent with the scan settings displayed when the [Scan] key is pressed.
Page 229 Press the [Quality] key. Press the [,] or [+] key until “RESOLUTION” is selected, and then press the [OK] key. Press the [,] or [+] key to select the appropriate resolution. – The settings available for the resolution are “150×150dpi”, “300×300dpi” and “600×600dpi”.
Page 230: Selecting The Document Quality
Selecting the document quality Press the [Scan] key. The machine enters Scan mode, and the Scan mode screen appears. Press the [Quality] key. 9-21...
Page 231 Press the [,] or [+] key until “ORIGINAL” is selected, and then press the [OK] key. Press the [,] or [+] key until the type of document to be attached to e-mail messages is selected. – The settings available for the document quality are “TEXT/PHOTO”, “TEXT”...
Page 232: Changing The Document Scanning Density
Changing the document scanning density From the DENSITY screen, the scanning density for the document can be changed. When “TEXT/PHOTO” or “TEXT” was selected When “TEXT/PHOTO” or “TEXT” is selected, the density can be specified as de- scribed below. Press the [Scan] key. The machine enters Scan mode, and the Scan mode screen appears.
Page 233 Press the [Density] key. The DENSITY screen appears. Press the [,] or [+] key until “AUTO” or “MANUAL” is selected, and then press the [OK] key. – If “AUTO” is selected, the message “ACCEPTED” appears, and then the Scan mode screen appears again with “AUTO” appearing as the density setting.
Page 234 – If “MANUAL” is selected, a screen appears, allowing you to adjust the density. Press the [*] or [)] key to adjust the density. Adjusting the setting to the left reduces the density (lightens the image). Adjusting the setting to the right increases the density (darkens the image).
Page 235: When "Photo" Was Selected
When “PHOTO” was selected When “PHOTO” is selected, the density can be specified as described below. Press the [Scan] key. The machine enters Scan mode, and the Scan mode screen appears. Press the [Density] key. 9-26...
Page 236 Press the [*] or [)] key to adjust the density. When the [OK] key is pressed, the message “ACCEPTED” appears, and then the Scan mode screen appears again with the adjusted density setting indicated. – If the density setting is adjusted to the left, the setting on the left side is in- dicated in the Scan mode screen.
Page 237: Specifying The Default Scanning Settings
Specifying the default scanning settings The default settings for the resolution, data format and compression encoding method during scanning and transmission with Scan to E-mail and Scan to Server (FTP) op- erations can be changed. Selecting the resolution Press the [Utility] key. Press the [,] or [+] key until “SCAN SETTING”...
Page 238: Selecting The File Format
Press the [OK] key, the message “ACCEPTED” appears, and then the “SCAN SETTING” menu appears again. Selecting the file format Press the [Utility] key. Press the [,] or [+] key until “SCAN SETTING” is selected, and then press the [OK] key. Press the [,] or [+] key until “IMAGE FORMAT”...
Page 239: Selecting The Compression Encoding Method
Selecting the compression encoding method Press the [Utility] key. Press the [,] or [+] key until “SCAN SETTING” is selected, and then press the [OK] key. Press the [,] or [+] key until “CODING METHOD” is selected, and then press the [OK] key. Press the [,] or [+] key to select the appropriate compression encoding meth- od from the available settings.
Page 240: If The Memory Becomes Full While Scanning Documents
If the memory becomes full while scanning documents If the memory becomes nearly full while documents are being scanned, a warning message appears. Select whether to continue the transmission or to cancel it. After a message appears warning that the memory is nearly full, the “MEM. FULL/ TX CANCEL”...
Page 241 – In the MEM. FULL/TX CANCEL screen, the message “MEMORY FULL” appears after the length of time for an automatic reset operation has passed, and a transmission result report is printed. After any key is pressed, the message “JOB CANCELED” appears, and then the Scan mode screen appears.
Page 242: Specifying A One-Touch Dial Destination
Specifying a one-touch dial destination Note In order to use the one-touch dial destinations, optional fax kit FAX-4000 must be installed. Press the [Scan] key. The machine enters Scan mode, and the Scan mode screen appears. 9-33...
Page 243 Press the one-touch dial key ([01] through [32]) programmed with the e-mail address of the recipient. Note The recipient must have been registered with a one-touch dial key in advance. For details on programming the one-touch dial keys, refer to “Registering desti- nations”...
Page 244: Specifying A Speed Dial Destination
Specifying a speed dial destination Press the [Scan] key. The machine enters Scan mode, and the Scan mode screen appears. 9-35...
Page 245 Press the [Speed Dial] key, and then use the keypad to type in the 3-digit speed dial number (number programmed with the e-mail address). Press the [OK] key. – The destination is specified. Note The recipient must have been registered with a speed dial number in advance. For details on programming speed dial numbers, refer to “Registering destina- tions”...
Page 246: Specifying A Recipient From A Group Dial Destination
Specifying a recipient from a group dial destination Note In order to use the group dial destinations, optional fax kit FAX-4000 must be in- stalled. Press the [Scan] key. The machine enters Scan mode, and the Scan mode screen appears. 9-37...
Page 247 Press the one-touch dial key ([01] through [32]) programmed with the group containing the desired recipient. Note The recipient must have been registered with a group dial destination in advance. For details on registering group dial destinations, refer to “Registering destina- tions”...
Page 248: Selecting A Destination From The Phone Book
9.10 Selecting a destination from the phone book The phone book contains all destinations registered with one-touch dial keys and speed dial numbers. In addition, in an environment where an LDAP server is being used, the LDAP server can be searched for destinations to be registered. The trans- mission can be sent to the destination found in the phone book using this function.
Page 249 Press the [Phone Book] key. The “PHONE BOOK” menu appears. Press the [+] or [,] key until “LIST”, “SEARCH” or “LDAP SEARCH” is se- lected, and then press the [OK] key. – If “LIST” was selected, the list of all destinations registered with one-touch dial keys and speed dial numbers appears.
Page 250: Searching The Phone Book
– If “SEARCH” was selected, a screen appears, allowing you to type in the text to be searched for. Search for the desired recipient by entering part (or all) of the registered name. For details on performing the search in the phone book, refer to “Searching the phone book”...
Page 251 Press the [Phone Book] key. The “PHONE BOOK” menu appears. Press the [,] or [+] key until “SEARCH” is selected, and then press the [OK] key. Type in the first few characters of the name registered for the desired recipient. –...
Page 252 Press the [OK] key. After the message “SEARCHING” appears, the search results screen appears. – If a destination could not be found with the entered name, the message “NOT FOUND” appears, and then the screen shown in step 4 appears. Select the destination, and then press the [OK] key.
Page 253: Searching The Ldap Server
Searching the LDAP server Press the [Scan] key. The machine enters Scan mode, and the Scan mode screen appears. Press the [Phone Book] key. 9-44...
Page 254 Press the [+] or [,] key until “LDAP SEARCH” is selected, and then press the [OK] key. Select “NAME” or “E-MAIL” for the destination information to be searched, and then press the [OK] key. – The remainder of the procedure is the same, regardless of whether “NAME”...
Page 255 – E-MAIL – A maximum of 10 characters can be entered to be searched for. – The registration name or e-mail address searched for differs depending on the search method selected with the “SEARCH METHOD” parameter in the “LDAP SETTING” menu. If “BEGIN”...
Page 256 – Press the [)] key to display the destination name and e-mail address. If the wrong destination was selected, press the [Back] key to return to the previ- ous screen. – If the e-mail address that was found contains 64 characters or more, the message “CAUTION”...
Page 257: Checking The Communication Results
9.11 Checking the communication results The communication results for scan data can be viewed. Press the [Scan] key. The machine enters Scan mode, and the Scan mode screen appears. Press the [Confirm] key. The “CONFIRM MODE” menu appears. 9-48...
Page 258 Press the [,] or [+] key until “TX/RX RESULT” is selected. – If fax kit FAX-4000 is installed. Press the [OK] key. All communication results are displayed. – The communication results appear starting with the most recent jobs. Press the [,] key to display communication results for older jobs. –...
Page 259 9-50...
Page 260: Performing A Scan To Server (Ftp) Operation
Performing a Scan to Server (FTP) operation This chapter provides descriptions of the procedures for sending scan data to servers. 10.1 Basic transmission In order to perform a Scan to Server (FTP) operation, certain settings such as the FTP server address must be specified in advance. These settings can be specified using Easy Web Management.
Page 261 The machine enters Scan mode, and the Scan mode screen appears. Load the document to be sent into the document feeder. – Adjust the document guides to fit the size of the document. – Load the document pages with the side to be scanned face up. –...
Page 262 Press the [Speed Dial] key, and then use the keypad to type in the 3-digit speed dial number (number programmed with the address of the FTP server where the data is to be uploaded). – When the destination address is entered, “OTHER SETTING=,” appears. To change transmission settings for the file format and the compression en- coding method, press the [,] key.
Page 263 Scanning begins, a connection to the FTP server is established, and uploading of the scan data begins. Note To stop scanning, press the [Clear/Stop] key. If the transmission could not be completed correctly, a transmission result report is printed. To cancel a queued transmission of scan data, press the [Function] key, and then select “CANCEL RESERV.”.
Page 264: Positioning Documents On The Original Glass
Positioning documents on the original glass Press the [Scan] key. The machine enters Scan mode, and the Scan mode screen appears. Lift open the original cover, and then position the document to be sent on the original glass. – Load the document page with the side to be scanned face down. –...
Page 265 – For information on documents that can be used and the scanning area of the image, refer to the User’s Guide included with the machine. Press the [Speed Dial] key, and then use the keypad to type in the 3-digit speed dial number (number programmed with the address of the FTP server where the data is to be uploaded).
Page 266 Press the [Start] key. The “BOOK SCAN” menu appears. Press the [,] or [+] key until “AUTO DE- TECTION” is selected, and then press the [OK] key. – The remainder of the procedure differs depending on whether “AUTO DE- TECTION” or “MANUAL” was selected. Detail Only FTP servers registered as speed dial numbers can be specified.
Page 267 When “AUTO DETECTION” is selected If “AUTO DETECTION” was selected in step 6 and the [OK] key is pressed, the following screen appears. Press the [OK] key. The message “SCANNING” appears, and the following screen appears when scanning is finished. –...
Page 268 When “MANUAL” is selected Note If “MANUAL” was selected, the scanning size can be changed. The settings available for the scanning size are METRIC (“A3 ”, “A4 ”, “A4 ”, “A5 ”, “A5 ”, “B4 ”, “B5 ”, “B5 ”, “FLS ”, “8K ”, “16K...
Page 269 Press the [OK] key. The message “SCANNING” appears, and the following screen appears when scanning is finished. – When scanning a document that contains multiple pages, position the next page of the document on the original glass, and then press the [OK] key. Repeat this step until all pages of the document are scanned.
Page 270: If The Memory Becomes Full While Scanning Documents
10.2 If the memory becomes full while scanning documents If the memory becomes nearly full while documents are being scanned, a warning message appears. Select whether to continue the transmission or to cancel it. After a message appears warning that the memory is nearly full, the “MEM. FULL/ TX CANCEL”...
Page 271 – In the MEM. FULL/TX CANCEL screen, the message “MEMORY FULL” appears after the length of time for an automatic reset operation has passed, and a transmission result report is printed. After any key is pressed, the message “JOB CANCELED” appears, and then the Scan mode screen appears.
Page 272: Using Easy Web Management
Using Easy Web Management 11.1 When using Easy Web Management In order to use Easy Web Management, optional network interface card NC-4000 and image controller PCL-4000 must be installed. 11.2 About Easy Web Management Easy Web Management is a device management utility integrated into the printer con- troller for this machine.
Page 273 Using Easy Web Management, the following operations can be performed. - Changing the settings – Registering destination dialing – Changing printer settings (when PCL-4000 is installed) – Changing network settings - Remotely managing the status – Viewing this machine paper tray information, consumables information and counter totals –...
Page 274: System Requirements
11.3 System requirements Network Ethernet (TCP/IP) Operating system Windows Me, Windows 2000, Windows XP, Windows Server 2003 Compatible Web browsers Microsoft Internet Explorer Ver. 5.0 or later Netscape Navigator 4.73 or later Reminder In order to use Easy Web Management, optional network interface card NC-4000 and image controller PCL-4000 must be installed.
Page 275: Accessing Easy Web Management
11.4 Accessing Easy Web Management Easy Web Management can be accessed directly from a Web browser. Start the Web browser. In the Address bar, type the following IP address for the machine, and then press the [Enter] key. – http://<IP_address_for_this_machine>/ (Example) If the IP address for this machine is 192.168.1.20: http://192.168.1.20/ Reminder...
Page 276: Structure Of
11.5 Structure of pages The following page appears when the machine is accessed with Easy Web Manage- ment. Reminder The pages and dialog boxes shown in this manual may differ from those that ap- pear on your computer. In addition, the specifications and other information con- cerning this product may change without notice.
Page 277: Operation
Item Description Menu Information and settings for the selected tab are listed. The menu that appears differs depending on the tab that is select- Information and settings Details of the item selected from the menu are displayed. “Admin Password” box Type in the password to log on to the Administrator mode.
Page 278: With Internet Explorer
Reminder The menus and commands may vary depending on the Web browser version. For details, refer to the Help for the Web browser. If the utility is used with the cache enabled and Administrator mode was timed out, the timeout page may appear even when Easy Web Management is accessed again.
Page 279: Logging On To Administrator Mode
11.6 Logging on to Administrator mode Some parameters in Easy Web Management should only be specified by the admin- istrator. These parameters do not appear unless you are logged on to Administrator mode. To log on to Administrator mode In the “Admin Password” box on the left side of the page, type the administra- tor password.
Page 280 Click the [Login] button. The Administrator mode page appears. To log off, click the [Logout] button. Reminder The default password for logging on to Administrator mode is “sysadm”. We recommend that the administrator password be changed. This machine cannot be used while a user is logged on to Administrator mode of Easy Web Management.
Page 281: User Mode
11.7 User mode The User mode provides functions for checking and operating the machine on a user level. This section contains descriptions of the items in the menu that appears on the left side of the page when each User mode tab is clicked. User mode tabs You can select from five tabs (System, Job, Print, Scan and Network).
Page 282: System Tab - Summary
System tab — Summary The system configuration and status of the machine are displayed. This is the first page that appears when Easy Web Management is accessed with the Web browser. 11-11...
Page 283: System Tab - Details - Input Tray
System tab — Details — Input Tray The name of each installed paper drawer, the size and type of the loaded paper, the printing orientation, the paper drawer capacities, and the status of the paper drawers are displayed. Note The information that is displayed differs depending on the installed options and the specified settings.
Page 284: System Tab - Details - Output Tray
System tab — Details — Output Tray The name of each installed output tray, the tray capacities, and the status of the output trays are displayed. Note The information that is displayed differs depending on the installed options and the specified settings. 11-13...
Page 285: System Tab - Details - Rom Version
System tab — Details — ROM Version The name of each installed controller and their ROM version are displayed. Note The information that is displayed differs depending on the installed options and the specified settings. 11-14...
Page 286: System Tab - Details - Interface Information
System tab — Details — Interface Information The name of each installed interface and their information are displayed. Note The information that is displayed differs depending on the installed options and the specified settings. 11-15...
Page 287: System Tab - Details - Consumable
System tab — Details — Consumable Information about the machine consumables is displayed. Note The information that is displayed differs depending on the installed options and the specified settings. 11-16...
Page 288: System Tab - Maintenance - Counter
System tab — Maintenance — Counter Counters managed by the machine can be displayed. Note The information that is displayed differs depending on the installed options and the specified settings. 11-17...
Page 289: System Tab - Online Assistance
System tab — Online Assistance Support information for the machine can be displayed. The information entered on the page that appeared after clicking “Online Assistance” in the menu on the System tab in Administrator mode is displayed. 11-18...
Page 290: Job Tab - Print Job Management
Job tab — Print Job Management Detailed information of the print jobs are displayed. Reminder A maximum of 20 print jobs can be displayed, and jobs that have been printed will automatically be deleted. Jobs specified as secure print jobs are not displayed. Note The number assigned to the job when it was queued in the machine appears as the job number.
Page 291: Job Tab - File Download
Job tab — File Download A specified file can be downloaded to this machine to be printed. Click the [Browse] button, and then select the file. Click the [Send] button. The file is downloaded to this machine, then printed. Reminder Downloading the file is possible only if image controller PCL-4000 is installed.
Page 292: Print Tab - Settings - Paper Handling
Print tab — Settings — Paper Handling Printer output settings can be viewed. A print job sent with no settings specified is printed with these settings. Item Description Copies Displays the specified number of copies. Paper Source Displays the paper drawer that is selected. Media Path Displays the selected printing method.
Page 293: Print Tab - Settings - Page Layout
Print tab — Settings — Page Layout The paper size specified for the printer output paper size can be viewed. A print job sent with no settings specified is printed with these settings. Note The Print tab appears only if the image controller PCL-4000 is installed. 11-22...
Page 294: Print Tab - Settings - Printer Setting
Print tab — Settings — Printer Setting The settings related to the printer PCL function can be viewed. A print job sent with no settings specified is printed with these settings. Item Description Orientation Displays the selected paper orientation. Size Displays the specified font size.
Page 295: Print Tab - Test Print
Print tab — Test Print The following test pages can be printed. - Configuration Page - PCL Font List Click “Test Print” in the menu on the Print tab. Select the test page that you wish to print. Click the [Print] button. The selected test page is printed.
Page 296: Print Tab - Font Information
Print tab — Font Information The PCL font list can be checked. Note The Print tab appears only if the image controller PCL-4000 is installed. 11-25...
Page 297: Scan Tab - One-Touch Dial Setting
Scan tab — One-Touch Dial Setting Registered one-touch dial settings can be viewed. Reminder “One-Touch Dial Setting” appears in the menu only if fax kit FAX-4000 is in- stalled. 11-26...
Page 298: Scan Tab - Speed Dial Setting
Scan tab — Speed Dial Setting Registered speed dial settings can be viewed. 11-27...
Page 299: Scan Tab - Group Dial Setting
Scan tab — Group Dial Setting Registered group dial settings can be viewed. Reminder “Group Dial Setting” appears in the menu only if fax kit FAX-4000 is installed. 11-28...
Page 300: Network Tab - Summary
Network tab — Summary The basic network settings can be viewed. 11-29...
Page 301: Administrator Mode
11.8 Administrator mode The Administrator mode provides functions for checking and operating the machine and changing settings on an administrator level. This section contains descriptions of the items in the menu that appears on the left side of the page when each Administra- tor mode tab is clicked.
Page 302: System Tab - Summary
System tab — Summary A summary of the system configuration for the machine and its status is displayed. 11-31...
Page 303: System Tab - Details
System tab — Details Information on the paper drawers, output trays, ROM version, interface and consum- ables can be viewed. The information that is displayed is the same as that displayed in User mode. Note The information that is displayed differs depending on the installed options and the specified settings.
Page 304: System Tab - Preference
System tab — Preference Information for managing Easy Web Management can be viewed and changed. To change the settings, specify the various settings, and then click the [Apply] button. Item Description Change Password Change the password for logging on to Administrator mode. Refresh Rate Specify the interval that the Easy Web Management window is refreshed.
Page 305: System Tab - Save Setting
System tab — Save Setting Easy Web Management settings can be saved and restored. 11-34...
Page 306 Save Setting The current Easy Web Management settings can be saved. This can be used to back up the settings. Specify settings for the various parameters that appear after clicking each menu item on each tab of Administrator mode. Click “Save Setting” in the menu on the System tab. Click the [Save] button.
Page 307: System Tab - Maintenance - Nic And Printer Controller Reset
System tab — Maintenance — NIC and Printer Controller Reset The network interface card and image controller can be restarted. Click the [Reset] button. When the confirmation message appears, click the [Yes] button. To stop resetting, click the [No] button. Reminder Jobs being processed are not saved when the reset operation is performed.
Page 308: System Tab - Maintenance - Initialize
System tab — Maintenance — Initialize The firmware for the network interface card and image controller can be updated or reset to the default. Firmware Update The firmware for the network interface card and image controller can be updated. Contact your technical representative for update files. Click the [Browse] button, and then select the file to be used for updating.
Page 309: System Tab - Maintenance - Counter
Restore Factory Defaults The network interface card and image controller can be initialized. Click the [Restore] button beside either “Printer Controller” or “NIC”. When the confirmation message appears, click the [Yes] button. To stop initializing, click the [No] button. Reminder Jobs being processed are not saved when the initialize operation is performed.
Page 310: System Tab - Online Assistance
System tab — Online Assistance Specify the support information for the machine. This information is displayed in the page that appears after clicking “Online Assistance” on the System tab in User mode. To change the settings, specify the various settings, and then click the [Apply] button. Item Description Contact...
Page 311: Job Tab - Print Job Management
Job tab — Print Job Management Detailed information of the print jobs can be displayed, and jobs can be deleted. Reminder A maximum of 20 print jobs can be displayed, and jobs that have been printed will automatically be deleted. Jobs specified as secure print jobs are not displayed.
Page 312: Print Tab - Settings - Paper Handling
Print tab — Settings — Paper Handling Printer output settings can be specified. A print job sent with no settings specified is printed with these settings. To change the settings, specify the various settings, and then click the [Apply] button. Item Description Copies...
Page 313: Print Tab - Settings - Page Layout
Print tab — Settings — Page Layout The printer output paper size can be specified. A print job sent with no settings specified is printed with these settings. To change the settings, specify the various settings, and then click the [Apply] button. Item Description Paper Size...
Page 314: Print Tab - Settings - Printer Setting
Print tab — Settings — Printer Setting The settings related to the printer PCL function can be specified. A print job sent with no settings specified is printed with these settings. To change the settings, specify the various settings, and then click the [Apply] button. Item Description Orientation...
Page 315: Print Tab - Test Print
Print tab — Test Print A test page can be printed. The information that is displayed and the procedure for printing test pages are the same as in User mode. Note The Print tab appears only if the image controller PCL-4000 is installed. 11-44...
Page 316: Print Tab - Font Information
Print tab — Font Information The PCL font list can be checked. The information that is displayed is the same as that displayed in User mode. Note The Print tab appears only if the image controller PCL-4000 is installed. 11-45...
Page 317: Scan Tab - One-Touch Dial Setting
Scan tab — One-Touch Dial Setting One-touch dial settings can be viewed and registered. Item Description Displays the one-touch dial number (between 01 and 32). Name Displays the name of the recipient registered with the one-touch dial number. The display name appears in the control panel display. Address Displays the recipient registered with the one-touch dial number.
Page 318 Registering one-touch dial settings Fax destinations, e-mail destinations, group dialing, and e-mail destinations specified through LDAP searches can be registered with one-touch dial numbers. Click a one-touch dial number that has not yet been programmed with a recip- ient. The One-Touch Registration page appears. From the drop-down list, select the transmission method to be registered, and then click the [Apply]button.
Page 319 Select the LDAP server search conditions and type in the characters to be searched for, and then click the [Apply] button. – From the Network tab, specify the settings for the connection to the LDAP server. – For the characters to be entered for the LDAP search, consult with the net- work administrator.
Page 320 From the results of the LDAP server search, select the desired destination, and then click the [Add] button. Specify the various settings, and then click the [Apply] button. – The settings that appear differ depending on the transmission method. 11-49...
Page 321: Sample Page: For A Fax Destination
Sample page: For a fax destination Note To view or change the settings registered with a one-touch dial number, click the one-touch dial number whose settings are to be changed. When “Fax” is selected: Item Description Destination Name Type in the name of the recipient. The display name appears in the control panel display.
Page 322: When "E-Mail" Or "Ldap Search" Is Selected
When “E-Mail” or “LDAP Search” is selected: Item Description Destination Name Type in the name of the recipient. The display name appears in the control panel display. Destination Address Type in the e-mail address of the recipient. (maximum 64 characters) If “LDAP Search”...
Page 323: Scan Tab - Speed Dial Setting
Scan tab — Speed Dial Setting Speed dial settings can be viewed and registered. Item Description Displays the speed dial number (between 001 and 240). Name Displays the name of the recipient registered with the speed dial number. The dis- play name appears in the control panel display.
Page 324 Registering speed dial settings Fax destinations, e-mail destinations, e-mail destinations specified through LDAP searches, and FTP server addresses can be registered with speed dial numbers. Transmission addresses and FTP addresses can be registered with speed dial num- bers. Register transmission addresses with speed dial numbers 001 through 240. Reg- ister FTP server addresses with speed dial numbers 241 through 250.
Page 325 Select the LDAP server search conditions and type in the characters to be searched for, and then click the [Apply] button. – From the Network tab, specify the settings for the connection to the LDAP server. – For the characters to be entered for the LDAP search, consult with the net- work administrator.
Page 326: Sample Page: For An E-Mail Destination
Specify the various settings, and then click the [Apply] button. – The settings that appear differ depending on the transmission method. Sample page: For an e-mail destination Reminder “Fax” can be selected only when fax kit FAX-4000 is installed on the machine. Note To view or change the settings registered with a speed dial number, click the speed dial number whose settings are to be changed.
Page 327: When "E-Mail" Or "Ldap Search" Is Selected
Item Description Transmission Speed Select the transmission speed. When “E-Mail” or “LDAP Search” is selected: Item Description Destination Name Type in the name of the recipient. The display name appears in the control panel display. Destination Address Type in the e-mail address of the recipient. (maximum 64 characters) If “LDAP Search”...
Page 328: When "Ftp Server Address" Is Selected
When “FTP Server Address” is selected: Item Description Destination Name Type in the name of the recipient. The display name appears in the control panel display. FTP Server Address Specify the IP address or the host name of the FTP site where the scan data will be sent.
Page 329: Scan Tab - Group Dial Setting
Scan tab — Group Dial Setting Group dial settings can be viewed and registered. Item Description Displays the group dial number (between 01 and 32). Name Displays the name of the recipient registered with the group dial number. The dis- play name appears in the control panel display.
Page 330 Registering group dial settings With group dialing, multiple recipients from registered one-touch dial destinations and speed dial destinations can be registered together as a group. The group dial destinations are registered as a single one-touch dial number. Click a group dial number that has not yet been programmed with recipients. The Group Dial Registration page appears.
Page 331 Note FTP server addresses cannot be registered as a group. To view or change the settings registered with a group dial number, click the group dial number whose settings are to be changed. 11-60...
Page 332: Scan Tab - Fax Configuration
Scan tab — Fax Configuration User information and transmission conditions for faxes can be viewed and registered. 11-61...
Page 333 Item Description User Name Type in the name of the sender. Fax Nmber Type in the fax number of the sender. Scan Contrast Select the scanning density. Image Quality Select the image quality. Default TX Select the transmission mode given priority. Header Select whether or not the header is added.
Page 334: Scan Tab - Downloading/Uploading Destination List
Reminder “Fax Configuration” appears in the menu only if fax kit FAX-4000 is installed. Scan tab — Downloading/Uploading Destination List The specified one-touch dial and speed dial settings can be saved and restored. Download The specified one-touch dial and speed dial settings can be saved. This can be used to back up the settings.
Page 335: Upload
Upload The one-touch dial and speed dial settings can be changed to those saved in the file using the procedure described in “Download”. Click the [Browse] button, and then select the file to be uploaded. Click the [Apply] button. The one-touch dial and speed dial settings are changed to those in the selected file.
Page 336: Network Tab - Tcp/Ip Configuration
Network tab — TCP/IP Configuration Specify the TCP/IP information for the network. To change the settings, specify the various settings, and then click the [Apply] button. Item Description IP Address Specify the IP address of the machine. Subnet Mask Specify the subnet mask of the connected network. Default Gateway Specify the default gateway address of the connected network.
Page 337: Network Tab - Netware Configuration - Netware Setting
Reminder To change the settings on the Network tab, click the [Apply] button, and then, af- ter “Updated Successful” appears, click the [Reset] button on the page that ap- pears after clicking “NIC and Printer Controller Reset” in the menu under “Maintenance”...
Page 338 Item Description Preferred NDS Tree Type in the preferred NDS tree name. (maximum 63 characters, excluding / \ ; : , * [ ] < > | + = ? and .) Print Queue Scan Specify the interval for scanning the print queue. (Range: 1 to 65535 seconds) Rate(*) Mode(*) Select either “PServer”...
Page 339: Network Tab - Netware Configuration - Netware Status
Service mode Nprinter PServer Emulation mode Bindery Bindery Preferred NDS Tree Name of the tree Not necessary to Name of the tree Not necessary to where Pserver specify where Pserver specify logs on logs on Print Queue Scan Rate 1 (Change as necessary.) 1 (Change as necessary.) Mode Nprinter...
Page 340: Network Tab - Ipp Configuration
Network tab — IPP Configuration To change the settings, specify the various settings, and then click the [Apply] button. Item Description Enable IPP Select whether or not IPP printing is enabled. Printer Name Type in the printer name. (maximum 127 characters) Printer Location Type in the printer location.
Page 341 Item Description Operations Support- Select the print operations supported by IPP. Document Format Select the formats supported by IPP. Supported Document Format Select the format used by IPP. Message from Oper- Type in the message from the administrator. (maximum 127 characters) ator job-k-octets-support- The setting is only displayed.
Page 342: Network Tab - Smtp & Pop3 Configuration
Network tab — SMTP & POP3 Configuration Specify the SMTP and POP3 information for e-mail transmission/reception. To change the settings, specify the various settings, and then click the [Apply] button. Item Description Enable POP before Select whether or not POP before SMTP is used. In order to perform user authen- SMTP tication with POP before SMTP, some settings must be specified so that the mail server can be accessed correctly with POP.
Page 343 Item Description E-Mail Address Specify the e-mail address of the sender. (maximum 64 characters) Port Number Specify the port number (between 1 and 65535) of the SMTP server. Normally, port number 25 is used. SMTP Server Time- Specify the amount of time until communication with the SMTP server times out (between 30 and 300 seconds).
Page 344: Network Tab - Ftp & Dns Configuration
Reminder “Auto Reception”, “INTERVAL”, “Reply Address”, “Header Print” and the set- tings below “Internet Fax Setting” appear in the page only if fax kit FAX-4000 is installed. To change the settings on the Network tab, click the [Apply] button, and then, af- ter “Updated Successful”...
Page 345: Network Tab - Ldap Configuration
Reminder To change the settings on the Network tab, click the [Apply] button, and then, af- ter “Updated Successful” appears, click the [Reset] button on the page that ap- pears after clicking “NIC and Printer Controller Reset” in the menu under “Maintenance”...
Page 346 Item Description Attribute for Web Specify the attribute for performing LDAP searches from Easy Web Management. Tool (maximum 32 characters) Search Method Specify the condition for performing LDAP searches. Select “Begin”, “Contain” or “End” for the item in the search base. Timeout Specify the amount of time (between 5 and 300 seconds) until an LDAP search times out.
Page 347 11-76...
Page 348: Troubleshooting
Troubleshooting This chapter provides details on the causes for error messages to appear and the var- ious operations to correct the problem. 12.1 Main error messages and their remedies Message Cause Remedy COMMUNICATION ERROR Communication with the server is Check the transmission/reception XXXX server not possible because of some results report.
Page 349 If a printing error occurs, the “Caution” indicator lights up and the message “Check Printer Mode” appears in the machine’s display. In this case, press the [Printer] key to display the Printer mode screen. The main error messages that appear in the Printer mode screen are described below. Error message Cause Remedy...
Page 350: Troubleshooting
12.2 Troubleshooting Network printing If network printing cannot be performed, check for the following. Problem Cause Remedy Did the machine re- A machine error (out of paper, Check the machine status and ceive the print job? out of toner, etc.) occurred. correct the error.
Page 351: Easy Web Management
Problem Cause Remedy Page refer- ence Transmission is possi- The recipient’s terminal is not Change the size, resolution ble, but the image can- able to handle the sent image. and compression encoding not be outputted at the method so that they are sup- recipient’s terminal or ported by the recipient’s ter- computer.
Page 352 Problem Cause Remedy Page refer- ence The number of digits in Depending on the browser, — — an input or display area scroll within the input area. If and the number of char- this is not possible, this should acters that can be regis- not affect the actual setting tered are different.
Page 353: Print Data When An Error Occurs
12.3 Print data when an error occurs The operation performed with the print data when an error occurs differs depending on the type of error that occurred. With a “MACHINE TROUBLE” error This error indicates that a severe operating malfunction occurred. When this error message appears in the display, the machine cannot receive any print data.
Page 354: Appendix
Appendix 13.1 Main product specifications Printing Print speed DOCUJET 4016 16 ppm (when printing on A4/Letter v paper at 600 × 600 dpi) 13 ppm (when printing on A4/Letter v paper at 1200 × 600 dpi) DOCUJET 4021 21 ppm (when printing on A4 v paper at 600 × 600 dpi) 20 ppm (when printing on Letter v paper at 600 ×...
Page 355: Scan To E-Mail/Scan To Server (Ftp)
Scan to E-mail/Scan to Server (FTP) Communication protocol E-mail transmission: SMTP, TCP/IP FTP transmission: FTP, TCP/IP Resolution 150 × 150 dpi, 300 × 300 dpi, 600 × 600 dpi Data format E-mail format: MIME Attached file format: TIFF, PDF Compression encoding MH, MR, MMR method Network...

Konica Minolta PCL-400 User Manual

1 Getting Ready

2 Installing the Printer Driver

3 Network Printing

4 Specifying Printer Driver Settings

5 Control Panel Operations for Printing Functions

6 Network Scanning

7 Network Settings

8 Registering Destinations

9 Performing a Scan to E-Mail Operation

10 Performing a Scan to Server (FTP) Operation

11 Using Easy Web Management

12 Troubleshooting

13 Appendix

Quick Links

Troubleshooting

Need help?

Questions and answers

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Summary of Contents for Konica Minolta PCL-400