Page 1 OLOR UBBLE • S CANNER Desktop Manager Software Guide ™ RINTER • C OPIER PASS ™ ULTI C530/C560...
Page 2 ©1999 Canon Computer Systems, Inc. Disclaimer Canon Computer Systems, Inc. has reviewed this manual thoroughly in order to make it an easy to use guide for your Canon MultiPASS C530/C560 Desktop Manager system. All statements, technical information, and recommendations in this guide and in any guides or related...
Page 3 Trademarks Canon, BCI, BJ, Bubble Jet, MultiPASS, ScanGear, and UHQ are trademarks and SelectExchange is a service mark of Canon Inc. All other product and brand names are registered trademarks, trademarks or service marks of their respective owners. ® C...
Page 4: Table Of Contents
Chapter 1 Introduction ... 1-1 Desktop Manager Features: an Overview ... 1-2 The MultiPASS Settings ... 1-4 Desktop Manager Software Package ... 1-5 Using Your Documentation ... 1-7 About This Guide ... 1-8 Conventions Used in This Guide ... 1-8 Other User Assistance ...
Page 5 Chapter 3 PC Faxing ... 3-1 Faxing With Your Computer ... 3-3 Sending a Fax From Your Computer (PC Faxing) ... 3-4 Specifying a Fax Recipient ... 3-8 Defining Send Fax Options ... 3-12 Processing the Fax ... 3-15 Creating a Fax Memo ... 3-18 Receiving a Fax ...
Page 6 Faxing With Your E-Mail Application ... 3-96 Setting Up MultiPASS Fax in Your E-mail Application ... 3-97 Sending an E-mail Message as a Fax ... 3-98 Receiving a Fax ... 3-99 Chapter 4 Scanning... 4-1 Scanning Overview ... 4-3 Features of the ScanGear Window ... 4-4 Scanning With the Desktop Manager ...
Page 7 Adjusting the Tone of the Preview Image ... 4-27 Features of the Tone Tab ... 4-28 Correcting the Image Tone Automatically ... 4-30 Adjusting Contrast and Brightness ... 4-31 Changing Gamma Curve Values ... 4-32 Adjusting Histogram Tone Levels ... 4-34 Using Tone Curves ...
Page 8 Scrolling Through a Multi-Page Document ... 5-17 Removing a Page from a Document ... 5-18 Splitting a Document ... 5-18 Merging a Document ... 5-19 Indexing and Searching for Documents ... 5-20 Setting Up the Search Index ... 5-21 Assigning Index Criteria to Documents ... 5-27 Searching Your Documents ...
Page 9 Setting Up System Options ... 6-23 Using the Launcher ... 6-25 Adding Applications to the Launcher ... 6-26 Modifying the Launcher Setup ... 6-28 Making a Phone Call From the Desktop Manager ... 6-29 Using the MultiPASS Status Monitor ... 6-31 Using the Minimized Status Monitor ...
Page 10: Chapter 1 Introduction
With your MultiPASS C530/C560, the Desktop Manager software package enables you to perform a variety of tasks, meeting all your printing, faxing, and scanning needs. Desktop Manager Features: An Overview ...1-2 The MultiPASS Settings ...1-4 Desktop Manager Software Package ...1-5 Using Your Documentation ...1-7...
Page 11: Desktop Manager Features: An Overview
Desktop Manager Features: An Overview This section reviews some of the features of the Desktop Manager. For detailed information and instructions, refer to later chapters in this guide. Print a Document The MultiPASS can be configured as the Windows® default printer, allowing you to print a document in any Windows application.
Page 12 Scan an Image The TWAIN-compliant scan driver enables you to use the MultiPASS to scan black and white, and color documents, photographs, and other images directly into the Desktop Manager or into another Windows application. Import or Export a Document You can import, export, store, and manage documents and images in a variety of formats directly in the Desktop Manager, such as .BMP and .TIF.
Page 13: The Multipass Settings
The MultiPASS Settings To customize the MultiPASS to your particular needs, you can adjust the general operation, sending, receiving, printing, system settings, and speed dialing settings. There are two methods of adjusting these settings: Method 1: Using the MultiPASS Desktop Manager You can adjust settings using the MultiPASS Desktop Manager software included with your MultiPASS.
Page 14: Desktop Manager Software Package
Desktop Manager Software Package The Desktop Manager software package includes drivers and a set of utility programs which are automatically installed on your system when you install the software package. The drivers allow the MultiPASS to communicate with the software on your computer. The following drivers and application programs are installed: MultiPASS Desktop Manager for Windows The MultiPASS Desktop Manager for Windows coordinates sending faxes directly from...
Page 15 MultiPASS Service (Windows NT only) The MultiPASS Service (MPService) enables and controls all the communication between your computer and the MultiPASS. MPService must be running for jobs to be processed with the Desktop Manager and the MultiPASS (such as receiving faxes in the Desktop Manager, scheduling faxes, scanning, and printing).
Page 16: Using Your Documentation
MultiPASS Printer Driver. This software enables you to use all the features of the MultiPASS — color printing, color copying, color faxing, PC faxing, and color scanning. MultiPASS C530/C560 User’s Manual This online manual offers detailed information on how to operate your new MultiPASS. It describes how to use the MultiPASS as a monochrome or color printer and covers the basics on how to send and receive faxes.
Page 17: About This Guide
Stand-alone Fax Manual This online manual describes how you use the operation panel on the MultiPASS to control all your faxing and receiving functions. If you decide not to install the MultiPASS Desktop Manager, you can still use many of the features of the MultiPASS. In this case, you will define and control the features of the MultiPASS through the operation panel.
Page 18: Other User Assistance
Italicized text Text in quotation marks Click, double-click Monospaced text Other User Assistance In addition to this guide, the MultiPASS Desktop Manager includes online help. The online help includes context-sensitive help about a window or dialog box and step-by-step instructions for performing Desktop Manager tasks.
Page 19: Using The Multipass Toolbar
Using the MultiPASS Toolbar The MultiPASS Toolbar displays as an icon on the Windows desktop. When you click the icon (or press Start/Scan on the MultiPASS), the MultiPASS Toolbar (hereafter referred to as the Toolbar) displays on the Windows desktop and enables you to scan a document or image, without opening a graphics application or the Desktop Manager.
Page 20 The Fax, Mail, Scan Text, Scan Photo, and Custom buttons enable you to scan a document or image to a particular destination. For example, you may want to scan a document, and immediately send it as a fax or attach it to an e-mail message. When the Toolbar is running, a minimized icon appears on the Windows taskbar.
Page 21 Click Scan Photo to scan your document and automatically have it display in a graphic application (such as Adobe PhotoDeluxe®). Click Custom to scan your document and automatically have it display in an application you assigned in the Toolbar settings (such as Microsoft Paint™). 3.
Page 22 5. When the scan is complete and, if necessary, the image is accepted, do one of the following: If you clicked Fax in Step 2: In the Send Fax dialog box, enter the appropriate information and send the fax. For details, see If you clicked Mail in Step 2: In the e-mail message window, enter the appropriate information and send the e-mail...
Page 23: Changing The Options For The Scan Buttons On The Toolbar
Changing the Options for the Scan Buttons on the Toolbar In the Toolbar settings, you can define certain features associated with the scan buttons on the Toolbar. These features include scan settings that the Toolbar uses automatically to produce the scanned image.
Page 24 2. In the Toolbar Settings dialog box, select the appropriate tab for the scan button whose settings you want to change: Fax, Mail, Scan Text, Scan Photo, and Custom. 3. On the appropriate tab, make your preferred changes. 4. Click OK to save the changes. Click Cancel to close the Toolbar Settings dialog box without saving the changes.
Page 25 Defining the Scan Button Options On the applicable tab in the Toolbar Settings dialog box, you can change the following options: Show This Button on Toolbar Select this option to display the button associated with this scan destination on the Toolbar. If this option is cleared, the button does not appear on the Toolbar.
Page 26 Save as Type If available on the tab, click the file format in which you want your scanned image saved, such as BMP or TIF. This option is available only for those scan destinations where saving the image file is appropriate. Image Type Select the type of image you are scanning, such as Black and White.
Page 27 Linking an Application for a Toolbar Scan Button When linking an application to a button, you need to know the program or executable (.EXE) file associated with the application and where this file is located on your system. For example, to link Microsoft Paint to the Custom button, you would need to know the path and the executable file name for Paint (PBRUSH.EXE).
Page 28: Changing Toolbar Settings
Defining a Custom Paper Size 1. On the applicable tab, in the Paper Size box, click Custom. 2. Select the unit of measure by which you want to define your custom paper size. 3. In the Width and Height boxes, enter the dimensions of your custom paper size. Changing Toolbar Settings You can change certain characteristics about the Toolbar, such as its appearance and performance.
Page 29 3. Specify your changes. 4. Click OK to save the changes. Click Cancel to close the Toolbar Settings dialog box without saving the changes. Chapter 1 Introduction 1-20...
Page 30 Defining the Toolbar Settings You can define the following options on the Toolbar Settings tab. When Scan Push Button Pressed You define the desired action that occurs when you push the scan button on your MultiPASS. In the When Scan Push Button Pressed box, select the desired action. For example, you can set the button to display the Toolbar, or to send the scanned document to a particular destination, such as fax.
Page 31: Performing Other Toolbar Tasks
Toolbar Always on Top Click to keep the Toolbar displayed on top of all applications that may appear on the Windows desktop. Load on Windows Startup Click to open the Toolbar when Windows is started. In this case, the Toolbar is minimized initially, with an icon appearing on the Windows taskbar.
Page 32 To open the Desktop Manager: Do one of the following: On the Toolbar, click Desktop Manager. On the Toolbar, click Toolbar Settings. Chapter 1 Introduction 1-23...
Page 33 In the Toolbar Settings dialog box, select the Desktop Manager tab, and then select one of the following: Fax Setup Click to set the preferences, send fax, receive fax, and speed dial options. Address Book Click to set up the address information for each of your business and personal contacts. System Setup Click to set up system options for the Desktop Manager.
Page 34 To show the toolbar: On the Windows taskbar, do one of the following: Select the Toolbar icon. On the displayed menu, click Show Toolbar. Double-click the toolbar icon. Opening and Closing the Toolbar Based on your Toolbar settings, the Toolbar may not automatically open in Windows (where it can appear on either the Windows desktop or taskbar).
Page 35 Displaying Information About the Toolbar You can display version and copyright information about the Toolbar. 1. On the Windows taskbar, right-click the Toolbar icon. 2. On the displayed menu, click About. As an alternative for performing some of the tasks described for the Toolbar (such as scanning to a particular destination), you can use the Toolbar menus.
Page 36: Using The Desktop Manager
This chapter provides an overview of the basic features of the Desktop Manager. For detailed information and instructions on Desktop Manager tasks, refer to later chapters in this guide. Desktop Manager: An Overview ... 2-2 Features of the Desktop Manager Window ... 2-4 Understanding Desktop Manager Folders ...
Page 37: Desktop Manager: An Overview
Desktop Manager: An Overview The MultiPASS Desktop Manager is a full-featured Windows application that enables you to use your MultiPASS from your computer. With the Desktop Manager, you can: Send and receive faxes from and to your computer Scan images into your computer Store faxes and scanned images in folders on your computer Import or export a document Manipulate stored documents by removing a page;...
Page 38 MultiPASS and monitoring the status of your Desktop Manager jobs. To start the MultiPASS Desktop Manager: 1. On the Windows desktop, click Start, and then point to Programs. 2. In the Programs menu, point to Canon MultiPASS Suite, and then click MultiPASS Desktop Manager. To close the Desktop Manager: On the File menu, click Exit.
Page 39: Features Of The Desktop Manager Window
Features of the Desktop Manager Window This section provides an overview on the basic use of the MultiPASS Desktop Manager window. Detailed instructions for using its commands and components are provided in later sections of this chapter. Menu Bar Document Toolbar Action Toolbar Folders List Work Area...
Page 40 Menu Bar The menu bar contains the commands that enable you to perform the various Desktop Manager tasks. Many of the commands can also be accessed using their corresponding button on the toolbar. Some of the menu commands are also available on shortcut menus, which are displayed by clicking the right mouse button in the Desktop Manager window.
Page 41 Import Scan Fax Memo You can move the action or document toolbar anywhere on the Desktop Manager workspace to better suit your own working habits. ToolTips are also available, providing descriptions of the toolbar buttons. To display a ToolTip, pause the mouse pointer when it is directly over a button. Folders List The folders list contains folders that store your documents.
Page 42 Command Bar The Command bar is located at the bottom of the work area and contains buttons that perform key processing tasks. You can also launch other Windows applications such as your e-mail program, Paint, or WordPad. Export Document Print A Phone button displays if an extension telephone is connected to your MultiPASS and you set the telephone option in the Desktop Manager Setup Options dialog box.
Page 43: Understanding Desktop Manager Folders
Select a document in a folder, and then select a button. This method activates the command for the selected document, as though the document had been dragged to the button. Select a launching icon. This starts the application as if it were started from the Windows desktop.
Page 44: System-Defined Folders
System-Defined Folders When you installed the Desktop Manager, a number of system-defined folders were automatically created — In Box, Sent Fax, Scan, Trash, and Cabinet (which contains the folders you create). You can tell which folder is open by the folder icon. You cannot add new folders or documents to the system-defined folders.
Page 45 Sent Fax Folder The Sent Fax folder contains all documents which have been successfully sent as PC faxes and which you requested not to be deleted after sending. Each sent fax displays with a system- assigned name, which you can change as desired. Scan Folder The Scan folder stores all images you scan with the MultiPASS from the Desktop Manager.
Page 46: User-Defined Folders
User-Defined Folders You can create an unlimited number of folders for your own use in the Cabinet. You cannot place documents directly into the Cabinet; you must place them in folders within the Cabinet. Viewing Documents in the Desktop Manager When you open a folder, you can view the documents contained in that folder in Document View or List View.
Page 47 Document View Document View displays each individual document as a thumbnail titled with the document name. For multiple page documents, the thumbnail also displays the page count, as well as scroll arrows at the bottom, and a scroll box at the right side. The scroll arrows and scroll box enable you to page through a multi-page document, displaying each page in turn or moving to a particular page in the document.
Page 48 Document View allows you to work with an individual document at the page level: scrolling pages, removing a page, splitting a document, or merging two or more documents into a single document. You can rearrange the document thumbnails within the work area as needed by simply dragging them to the desired location.
Page 49 The icon designates the document type as fax, scan, or modified. A modified document is a document where the fax cover page has been removed, a scanned document that has been annotated, or a multi-page document that has been split into multiple documents. Documents displayed in List View cannot be manipulated as in Document View, such as by splitting a document or merging two or more documents.
Page 50 Sorting Documents in the List You can change the order of listed documents in both system-defined and user-defined folders using any of the column label criteria displayed at the top of the list. Sorting by page, size, or date and time displays the largest or most current document last. The list displays in the selected order until you change the sort option.
Page 51 With the installation of the MultiPASS Desktop Manager, the MultiPASS Toolbar icon displays on the Windows desktop. Simply click the icon to open the MultiPASS Toolbar. For information and instructions, see the “Using the MultiPASS Toolbar” section in Chapter 1, Introduction. Chapter 2 Using the Desktop Manager 2-16...
Page 52: Chapter 3 Pc Faxing
This chapter provides information and instructions for sending and receiving a fax, setting up the Address Book, and designing your own fax cover page. Faxing With Your Computer ... 3-3 Sending a Fax From Your Computer (PC Faxing) ... 3-4 Specifying a Fax Recipient ...
Page 53 Designing a Fax Cover Page ... 3-46 Using the Cover Page Designer ... 3-47 Creating a New Cover Page ... 3-50 Making Image Adjustments ... 3-71 Adding Annotations to Your Cover Page ... 3-88 Opening and Modifying a Fax Cover Page ... 3-91 Reverting to the Last Saved Version ...
Page 54: Faxing With Your Computer
Faxing with Your Computer You can use the Desktop Manager, with your MultiPASS, to send and receive faxes. You can also set up an Address Book, containing fax and e-mail information for people to whom you often send faxes, and design your own fax cover pages. To assist you in managing your faxes, a Fax Log maintains a record of every fax you send or receive.
Page 55: Sending A Fax From Your Computer (Pc Faxing)
Sending a Fax From Your Computer (PC Faxing) You can send a PC fax from any Windows application that supports document printing using the MultiPASS fax driver. The MultiPASS Desktop Manager sends the PC fax to the Send Fax Manager, where its progress is tracked until it is actually transmitted.
Page 56 1. With the document you want to fax open in a Windows application (such as Word), click the Print command. (In most Windows applications, the command is on the File menu or toolbar.) 2. In the Print dialog box, select Canon MultiPASS Fax as your printer in the Printer list, and then click OK. Chapter 3...
Page 57 3. In the Send Fax dialog box, enter the recipient for your fax. For a onetime recipient, enter the name and fax number or e-mail address in the First Name, Last Name, Fax, and E-mail Address boxes. For an entry listed in your address book, click the applicable name in the To list box, and then click Add.
Page 58 4. For a onetime recipient, select Use Outside Dialing Prefix if you need to use a prefix (for example, 9) to access an outside line in dialing the fax number. 5. Optionally, select and enter any of the following send fax options: Enter the name of your recipient’s company in the Company box.
Page 59: Specifying A Fax Recipient
6. After completing your fax entries, process the fax as follows: To send the fax or e-mail immediately, click Send Now. To send the fax at a specified later time, click Send Later. This option is not available for sending e-mail. To hold the fax indefinitely, preserving all fax options, click Hold.
Page 60 Specifying a Onetime Recipient You specify a onetime recipient by entering the name and fax number or e-mail address in the First Name, Last Name, Fax, and Email Address boxes. Entering a Fax Number In the Fax box, when you enter a fax number, use the actual numbers plus any valid characters that separate the different segments of the fax number.
Page 61 Removing a Fax Recipient You can remove a name included in the Recipients list box by clicking the name, and then clicking Remove. If the recipient was previously added to the Address Book, the name again becomes available in the To list box. Adding a New Recipient to the Address Book If you want to add a new fax recipient to your Address Book, you can do so as follows: 1.
Page 62 Specifying a Dialing Prefix In some office environments, you may need to enter a prefix for the fax number, which is the number required to connect you to an outside phone line (usually 9). For a onetime recipient, you must select the Use Outside Dialing Prefix option in the Send Fax dialog box if you need to use a prefix (such as 9) to access an outside line.
Page 63: Defining Send Fax Options
Defining Send Fax Options The following sections provide additional information on defining options in the Send Fax dialog box. Chapter 3 PC Faxing 3-12...
Page 64 Attaching a Cover Page As desired, you can attach a cover page to your fax. The Desktop Manager contains a library of predefined fax cover pages, each providing a different style for both business and personal use. In addition, you can design your own cover page using the MultiPASS Cover Page Designer and add it to the library.
Page 65 Entering Fax Sender Information To identify yourself as the sender of the PC fax, enter your name and telephone number in the From and Phone boxes. Once you send your first PC fax, this information is automatically displayed the next time you send a PC fax. You can then change the fax sender information as desired.
Page 66: Processing The Fax
Including Annotations Using the editing capabilities of the MultiPASS Viewer (described in Documents), you may have modified your document — for example, by adding text annotations, graphic or text stamps, or highlighting. In this case, you can select to include these modifications by clicking the Include Annotation option.
Page 67 If you entered both an e-mail address and a fax number, when you click Send Now, the Select Send Preference dialog box appears. In the Select Send Preference dialog box, specify your desired sending mode, and then click OK. Sending the Fax Later If you prefer to send the fax later, you can specify the date and time to send it by clicking Send Later.
Page 68 The fax is sent to the Send Fax Manager for processing at the specified date and time. Holding the Fax You can place a fax document on hold at any time prior to sending it. The held fax is sent to the Send Fax Manager with no specified transmission time.
Page 69: Creating A Fax Memo
The Hold option only applies to faxes; it does not apply to e-mail. If you specified both a fax number and an e-mail address in the Send Fax dialog box, when you click Hold, the fax is held for the designated fax recipients, and the e-mail message is sent to the designated e-mail recipients.
Page 70 Revise the Sender name and phone number as necessary. Click Delete After Sending to delete the fax after it is successfully transmitted. 3. After completing the entries in the Send Fax dialog box, process the fax: To send the fax immediately, click Send Now. To send the fax at a later time and date, click Send Later.
Page 71: Receiving A Fax
Receiving a Fax All incoming faxes are received by your MultiPASS and can be uploaded to the Desktop Manager for viewing, printing, or replying. Uploaded faxes are stored in your In Box folder. A flashing icon in the taskbar indicates that you have received a new incoming fax. Once you open the folder to review the newly received fax, the flashing icon no longer displays until another fax is received.
Page 72 Upload the fax to the Desktop Manager You can set the MultiPASS so that received faxes are automatically moved to the Desktop Manager. By uploading a fax, you store a copy of it in your In Box allowing you to review, annotate, print, or resend the fax to another recipient.
Page 73: Using The Fax Log
When a fax is saved in MultiPASS memory, a notification message appears on the MultiPASS LCD display. To move received faxes to the Desktop Manager: 1. Turn on your computer and start Windows. 2. Launch the MultiPASS Status Monitor. Faxes are automatically moved to the In Box folder in the Desktop Manager. Using the Fax Log The Fax Log contains a list of fax activity (faxes sent and received).
Page 74 To display the Fax Log: 1. In the Desktop Manager, click Fax Log on the Tools menu or toolbar. 2. To display details and log notes about a particular fax document, select the fax. Chapter 3 PC Faxing 3-23...
Page 75 To print the Fax Log: 1. In the Fax Log dialog box, click Print. 2. In the Print dialog box, specify the desired print options and click OK. This report provides you with a hard copy of the Fax Log information. Chapter 3 PC Faxing 3-24...
Page 76: Working With Jobs In The Send Fax Manager
To delete an entry in the Fax Log: 1. Select the entry you want to delete. 2. Click Delete. To close the Fax Log: Click OK. Working With Jobs in the Send Fax Manager For each PC fax you send, a job is created in the Send Fax Manager. The Send Fax Manager displays the current status of each job.
Page 77 To display the Send Fax Manager: 1. In the Desktop Manager, click Send Fax Manager on the Tools menu or toolbar. 2. On the Windows desktop, click Start, and then point to Programs. 3. On the Programs menu, point to MultiPASS Suite. Then click Send Fax Manager. Features of the Send Fax Manager Window The Send Fax Manager window contains the following features: Chapter 3...
Page 78 Menu Bar The menu bar contains the commands that enable you to perform the various Send Fax Manager tasks. Many of the commands can also be accessed using their corresponding button on the toolbar. Toolbar The toolbar provides quick access for performing certain Send Fax Manager tasks. In circumstances where a task is not possible, the toolbar button is unavailable, appearing dimmed.
Page 79 Job Status One of the following statuses is assigned to each job in the Send Fax Manager. Active The active job is the job currently being PC faxed. When an active fax job completes successfully, it is automatically moved to the Sent Fax folder or deleted (based on whether you specified to delete after sending in the Send Fax dialog box).
Page 80 On Hold A held job is a PC fax you chose to place on hold, rather than send it immediately. Failed A job receives a Failed status because a PC fax could not be sent successfully. This occurs because the Desktop Manager exceeded the defined number of retries. For example, a PC fax may have failed because of a continuously busy fax line or an incorrect fax number.
Page 81 Sending a Held or Stopped PC Fax At your convenience, you can send any held or stopped PC fax job that remains in the Send Fax Manager. You can process the job for sending now or schedule it for a different time. When you send a PC fax from the Send Fax Manager, the Send Fax dialog box displays the information you initially entered for the PC fax.
Page 82 Viewing a Job Documents in the Send Fax Manager can be viewed, but not edited or saved. To view a document: Do one of the following. Select the job you want to view. Then click Open Document on the Fax menu or toolbar. Double-click the job.
Page 83: Setting Up The Address Book
Setting Up the Address Book Setting up an Address Book creates an easily accessible list of names, fax and phone numbers, and e-mail addresses for all of your business and personal contacts. Using the entries from the Address Book makes sending a PC fax quick and easy. To open the Address Book: In the Desktop Manager window, click Address Book on the Tools menu or toolbar.
Page 84: Working With Address Book Entries
Address Book entries are listed with the information you entered for each contact, such as first and last name and fax number. You can sort the entries in the list based on the desired information, such as the last name. The status bar displays additional information for a selected Address Book entry, based on whether the selected entry is an individual entry or group entry.
Page 85 Sorting the Address Book You can sort the entries in the Address Book in the order most convenient for you. To do so, select the applicable heading for the column containing the information by which you want to sort the list. For example, to sort the list by the last name, select the column heading Last. Adding and Editing an Individual Address When setting up an individual Address Book entry, at a minimum, you must specify the contact’s first or last name, and a fax number.
Page 86 Chapter 3 PC Faxing 3-35...
Page 87 2. In the Individual Entry dialog box, enter or change the following information: First name, last name Phone number, fax number, and e-mail address Whether your primary preference is to use this listing for faxing or e-mail Company name (if you want the information available for a fax cover page) Title, address, and comments (as an internal reference) Use Outside Dialing Prefix...
Page 88 Entering Fax Numbers and Phone Numbers When you enter a fax or phone number, you use the actual numeric characters plus any valid characters that separate the different segments of the number. For example, you can use 0 through 9, dash (–), and parentheses (). For a complete list of the characters that are valid in the Desktop Manager, refer to Appendix Do not include a prefix number if your phone system requires one to access an outside phone...
Page 89 To add or edit a group entry: 1. With the Address Book open, select the command to add or edit a group entry: To add a new group, click New Group. To edit a group, select the entry in the Address Book, and then click Edit. 2.
Page 90 4. Repeat step 3 for each individual or group you want to add to this group. 5. To remove an entry from the group, select the name in the group list, and then click Remove. 6. Enter any desired internal reference comments for the group in the Comments box. 7.
Page 91: Printing The Address Book
Deleting an Address Book Entry When an entry in your Address Book is no longer needed, you can delete it in order to keep your entries up to date. To delete an entry, select the name in the Address Book. Then click Delete, or press the key.
Page 92 Any ASCII text file containing information that is separated by a comma or tab can be imported into the Desktop Manager Address Book. If the address information in the text file is separated by a comma, the text file extension must be .CSV.
Page 93 In addition, if the file fields in the address book that you want to import are in a different order, you can change the order that the MultiPASS Address Book reads the fields. This prevents you from having to manually edit your address book file to get the file fields in the right order. For example, if the address book file lists the entries last name first, in the Edit Import/Export File Fields dialog box, you can move the Last Name field up in the list so that it is first in the list of file fields.
Page 94 2. In the Import Address Book dialog box, specify the location of the file to be imported and select the file type — .CSV file or .TXT file — in the Files of Type list. 3. Select the file you want to import, and then click Open. 4.
Page 95: Exporting The Address Book
Exporting the Address Book Address Book information can only be exported for individual entries. Group addresses cannot be exported. You can export the Address Book from the Desktop Manager as an ASCII text file. Exported address information can be separated by either commas or tabs. If you want to have address information separated by commas, select to export to the .CSV file format.
Page 96 3. In the Export Address Book dialog box, select how you want to export the address book, as a .CSV file or as a .TXT file, in the Save as type list. 4. Specify the location where you want to export the file, specify a file name, and then click Save.
Page 97: Designing A Fax Cover Page
Designing a Fax Cover Page In addition to the set of predefined fax cover pages that are automatically installed into your system, you can also design your own fax cover page using the MultiPASS Cover Page Designer. Additionally, any existing cover page — either installed with the Desktop Manager software or created by you —...
Page 98: Using The Cover Page Designer
Using the Cover Page Designer This section provides an overview on the basics for using the Cover Page Designer. Detailed instructions for using each of its various commands and components are covered in later sections of this chapter. Chapter 3 PC Faxing 3-47...
Page 99 Menu Bar The menu bar contains commands that allow you to create, edit, and print your fax cover page. Many commands can also be accessed by corresponding buttons on the toolbars. Some of the menu commands are also available on shortcut menus, which are displayed by clicking the right mouse button in the Cover Page Designer window.
Page 100 Image Toolbar The Image toolbar provides quick access to commands needed to make various adjustments to an image. Auto Color Brightness & Contrast Auto Level Annotation Toolbox The Annotation toolbox allows you to add text and graphics to your cover page. Annotations are integral elements of the cover page.
Page 101: Creating A New Cover Page
Layout Area The layout area allows you to visually create and edit the features of your cover page. The size of the layout area corresponds to the size of a standard fax page. You can use the horizontal and vertical scroll bars to view different portions of the cover page, as necessary. Creating a New Cover Page The following instructions summarize the overall procedures for creating a new fax cover page.
Page 102 Importing a Cover Page Layout You can create the layout for a cover page in another application (such as Word for Windows, Paint, or Photoshop) and then import it as a TIFF file into the Cover Page Designer. Once imported, you can add the data fields and edit any layout features as if you originally created the cover page layout in the Cover Page Designer.
Page 103 3. In the Select Image for New Cover Page dialog box, locate the cover page layout you want to import and click Open. You can now edit and save the cover page as desired. Adding Labels and Text You may want to add labels for the data fields you will be using (such as To: or From:) or other text to your cover page using the Text tool on the Annotation toolbox.
Page 104 To edit text: 1. On the Annotation toolbox, with the Selection tool selected, double-click the text you added. The cursor changes to an insertion point. 2. Edit the text as needed. Adding Variable Data Fields You can insert variable fields that are filled in with actual data when you attach the cover page to a particular fax.
Page 105 Adding Stamps You can insert either a text or graphic image stamp on your cover page. The Desktop Manager contains a library of available stamp images, stored as BMP files, that were installed with the Desktop Manager software. Additionally, you can add special graphics (such as a company logo or personal signature) into the stamp library, provided the graphic is saved in a BMP format.
Page 106 3. In the Open dialog box, locate the BMP file you want to add to the Stamp library and click Open. 4. If you have multiple graphics you want to add, repeat step 3. To insert a stamp on the cover page: 1.
Page 107 3. Click Add on the Text Stamp tab. 4. In the Text Stamp Edit dialog box, type the text you want to assign to the Stamp in the upper box. To add a date to the stamp, click Date. A code representing the date appears in the upper box and the date is viewable in the lower preview box.
Page 108 6. Click OK again in the Select Stamp dialog box to close the dialog box and save the text stamp. To insert a text stamp: 1. Click Select Stamp on the Annotation menu. 2. In the Select Stamp dialog box, select the Text Stamp tab. 3.
Page 109 To remove an image or text stamp: 1. Click Select Stamp on the Annotation menu. 2. In the Select Stamp dialog box, select the stamp you want to remove, and then click Delete. 3. When the confirmation message displays, click Yes. 4.
Page 110 Setting Preferences You may want to set the following preferences in the Cover Page Designer to better suit your working needs: To set your preferences: 1. Click Preferences on the File menu. 2. In the Preferences dialog box, set the following options: Set the unit of measurement to Pixels, Inches, or Centimeters from the list.
Page 111 Adjusting Text and Variable Fields Once you have placed the desired text labels and variable fields into the layout area, you can adjust the appearance of any text or data field. You can resize, move, or delete text or data fields. Additionally, you can set the text attributes for text or data fields and align two or more fields on the right, left, top, or bottom.
Page 112 Resizing a Field With the exception of the Memo field, most of the variable fields consist of a single line of text. If the variable information to be placed in the field is longer than the field size, the text does not automatically wrap onto the next line.
Page 113 To change text attributes: 1. In the layout area, select the labels or fields you want to change. 2. Click Select Font on the Annotation menu. 3. In the Font dialog box, select the appropriate text attributes. (Notice that a sample of your selections is displayed in the Sample box.) 4.
Page 114 To change text color: 1. In the layout area, select the fields you want to change. 2. Point to Foreground Color on the Annotation menu. Then select the desired color on the displayed menu. Aligning Fields When placing labels, graphics or variable fields in the layout area, you may be concerned that they properly align, to make them more visually appealing.
Page 115 Adjusting the Orientation of the Layout When creating or editing a cover page, you may want to adjust your view of the layout. You can rotate the base page clockwise by selected increments. You can also flip the layout vertically (flipping the layout elements from top to bottom or vice versa) or horizontally (flipping the layout from left and right).
Page 116 To straighten a document: 1. On the Image toolbar, click the Straighten button. Rotate Clockwise Straighten Rotate Counter Clockwise 2. On the Straighten toolbar, click the Rotate Clockwise or Rotate Counter Clockwise button to rotate the crosshairs until it aligns with the layout image. 3.
Page 117 To zoom in or zoom out on the cover page: Do one of the following: On the View menu, point to Zoom, and then select the desired level of magnification. On the File toolbar, select the desired level of magnification in the list. On the Image palette, select the Zoom tool, and then: To increase magnification, select the document.
Page 118 To scroll through a zoomed cover page: 1. Click Show Navigator on the View menu. The Navigator window opens in the right corner of the screen. Inside the Navigator, a white rectangle indicates the area of your cover page that is currently in view.
Page 119 Editing a Selected Area of the Layout While working with a cover page, you may need to edit the base cover page that underlies all annotations. When editing a base cover page, you can select, crop, or flip a specific area. For example, to create a novel effect, you may want to flip an imbedded graphic on its vertical or horizontal axis.
Page 120 Adjusting the Size of a Cover Page Adjusting the size of a cover page can be useful in planning other tasks. For example, if a document consists solely of a large graphic, you may want to reduce its size so that it can be used later in creating a background for another cover page.
Page 121 2. In the Image Size dialog box, enter the dimensions of the newly sized document. 3. Click OK. The document file is resized. Adjusting the Image Type You can adjust the type of image for the cover page layout. To adjust the image type: 1.
Page 122: Making Image Adjustments
Half Tone: Simulates the tonal range of an image with a precise pattern of lines and dots. Text Enhanced: Images are grayscale images (8 bits per pixel) converted to binary images (1 bit per pixel) using Canon ImageTrust technology. Making Image Adjustments Adjustment features allow you to make adjustments to the cover page including contrast, brightness, sharpness, and cleanup.
Page 123 Adjusting Color and Color Level Automatically You can have the system automatically adjust the color and color level for better viewing with your computer monitor or other output device. To adjust the color level automatically: Click Auto Level on the Adjust menu to adjust the color level of your cover page. To adjust the color automatically: Click Auto Color on the Adjust menu to adjust the color of your cover page.
Page 124 In the Brightness and Contrast dialog box, the original cover page appears on the left of the dialog box. As you modify the cover page, you can see the results in the image on the right. 3. Move the Brightness slider to the left to make the cover page darker, to the right to make the cover page brighter.
Page 125 Adjusting the Color Balance You can adjust the color components of a cover page by changing the level of red, green, and blue colors that make up the shades in your cover page. To adjust the color balance: 1. Select the cover page or a portion of the cover page. 2.
Page 126 3. In the Color Balance dialog box, move the Red, Green, and Blue sliders to the left for less color, to the right for more color. As you modify the cover page, you can see the results in the cover page on the right. 4.
Page 127 To set the Black Point and White Point: 1. Select the cover page or a cover page portion. 2. On the Adjust menu, click Black Point/White Point. 3. In the Black Point/White Point dialog box, click Black Point. 4. Move the pointer over the Original thumbnail. As you move the pointer over the cover page, the black value, expressed as a percentage of the current pixel, appears to the left of the Black Point button.
Page 128 6. Click White Point. 7. Move the pointer over the Original thumbnail. As you move the pointer over the cover page, the white value, expressed as a percentage of the current pixel, appears to the left of the White Point button. 8.
Page 129 To blur an image: 1. Select the cover page or a cover page portion. 2. On the Adjust menu, select Blur. 3. In the Blur dialog box, move the Blur slider to the left for less blur, to the right for more blur.
Page 130 Sharpening an Image You can sharpen a cover page to increase the difference between color values of adjacent pixels, sharpening the appearance of a color or grayscale cover page. To sharpen an image: 1. Select the cover page or a cover page portion. 2.
Page 131 Removing Noise You can remove noise or distortions from the cover page. The Remove Noise filter averages the color values of adjacent pixels. To remove noise: 1. On the Adjust menu, point to Advanced, and then click Remove Noise. 2. Drag the Removal slider to the left to remove less noise, to the right to remove more noise. As you drag the Removal slider, your changes appear in the Current thumbnail.
Page 132 Removing Moire Patterns You can remove moire patterns from a cover page. Because moire patterns are caused by the intersection of lines in two directions, removing the pattern requires the following procedure to be performed twice, resetting the angle option for each set of intersecting lines. To remove moire patterns: 1.
Page 133 3. In the Angle box, enter the angle of the moire lines to be removed. 4. Drag the Remove Moire slider to the left to remove less, to the right to remove more. As you make changes to the image, your changes appear in the current thumbnail. You can compare the changes to the Original thumbnail.
Page 134 2. On the Adjust menu, point to Advanced, and then click Remove JPEG Artifacts. 3. In the Remove JPEG Artifacts dialog box, drag the Removal slider to the left to remove less, to the right to remove more. As you make changes to the cover page, your changes appear in the current thumbnail. You can compare the changes to the Original thumbnail.
Page 135 Removing Show-Through Image show-through is caused by patterns from the reverse side of a page showing through the original image. You can remove image show-through while preserving the image. To remove show-through: 1. Select the cover page portion you want to adjust. 2.
Page 136 3. In the Remove Show-Through dialog box, use the Range slider to adjust Removal slider sensitivity according to the contrast of the pixels showing through to the background. If there is a wide range between color, move the Range slider to the right. If there is little range between the pixels showing through and the background, move the slider to the left.
Page 137 3. In the Remove Dust dialog box, click Dark and/or Light, depending on the color of the dust. 4. Drag the Threshold slider according to the deviation of the dust from dark to light. 5. Drag the Removal slider to the left to remove less dust or to the right to remove more dust. Moving the slider to the right blends the dust more with the background color that surrounds the dust.
Page 138 Removing Scanner Noise You can remove distortions associated with scanned images, such as color bands and streaks. To remove scanner noise: 1. Select the area of the cover page where the scanner noise appears. 2. On the Adjust menu, point to Advanced, and then click Remove Scanner Noise. 3.
Page 139: Adding Annotations To Your Cover Page
4. Drag the slider to the left to remove less noise, to the right to remove more noise. As you drag the slider, your changes appear in the Current thumbnail. You can compare the changes to the Original thumbnail. You can also use the zoom buttons to magnify the thumbnails. 5.
Page 140 To add a sticky-note: 1. On the Annotations toolbox, select the Sticky-Note tool and drag the cursor to draw an appropriately sized square or rectangle. 2. Type the text of your note. To edit sticky-note text: 1. On the Annotation Toolbar, with the Selection tool selected, double-click the sticky-note. The cursor changes to an insertion point.
Page 141 Highlighting Your Cover Page You can add a color highlight to text or other images in your cover page. To do this, select a color and then draw a rectangular highlight over the desired area. All highlight colors are transparent and display in the color you specify. When you print the document, the highlighted region prints as gray shadings.
Page 142: Opening And Modifying A Fax Cover Page
Copying a Field or an Annotation You can copy a field or graphic item and paste it into another Windows application which supports a Paste option. When you copy a field or graphic item, it is placed in the clipboard. To copy a field or graphic element: With the element to be copied selected, click Copy on the Edit menu or toolbar.
Page 143 To open and modify a fax cover page: 1. With the Cover Page Designer open, click Open on the File menu or toolbar. 2. In the Select Title dialog box, select the desired fax cover sheet and click OK. 3. Make the appropriate adjustments, such as: Adjust the text and variable fields.
Page 144: Reverting To The Last Saved Version
Reverting to the Last Saved Version If you are dissatisfied with changes that you have made to your cover page, you can discard them and return to the last saved version. To revert to the last saved version: Click Revert to Original on the File menu. When the confirmation message displays, click Yes. Printing a Cover Page You print a cover page for previewing a newly designed cover page.
Page 145: Renaming A Cover Page
Renaming a Cover Page You can rename a cover page at any time in the Desktop Manager. To rename a cover page: 1. In the Desktop Manager, on the Tools menu, point to Cover Pages. Then click Manage Cover Pages. Chapter 3 PC Faxing 3-94...
Page 146: Deleting A Cover Page
2. In the Manage Cover Page List dialog box, select the cover page you want to rename and click Rename. 3. In the Rename dialog box, type the new name for the cover page and click OK. 4. In the Manage Cover Page List dialog box, click OK to save your changes and close the dialog box.
Page 147: Faxing With Your E-Mail Application
2. In the Manage Cover Page List dialog box, select the cover page you want to delete and click Delete. When the confirmation message appears, click Yes. 3. In the Manage Cover Page List dialog box, click OK to close the dialog box. Faxing With Your E-Mail Application From your e-mail application you can send a document using the MultiPASS Fax Driver.
Page 148: Setting Up Multipass Fax In Your E-Mail Application
3. In the Mail dialog box, on the General tab, click Properties. 4. In the Properties dialog box, click Add. 5. In the Add Service to Profile dialog box, click Canon MultiPASS Fax. Then click OK. The MultiPASS Desktop Manager Address Book is available to your e-mail application for sending a message as a fax.
Page 149: Sending An E-Mail Message As A Fax
Sending an E-mail Message as a Fax Once you have set up MultiPASS Fax in your e-mail application, you can send an e-mail message as a fax with the MultiPASS printer. To send an e-mail message as a fax: 1. In your e-mail application, create a new message as usual. 2.
Page 150: Receiving A Fax
Receiving a Fax Once you have set up MultiPASS Fax in your e-mail application, incoming faxes are automatically received in your e-mail application in the Inbox folder (unless you set the MultiPASS to print faxes instead). When you reply to a received fax in your e-mail application, the response is sent as a fax to the original sender.
Page 151: Chapter 4 Scanning
This chapter provides information and instructions for scanning with your MultiPASS. Scanning Overview ... 4-3 Features of the ScanGear Window ... 4-4 Scanning With the Desktop Manager ... 4-6 Scanning From a Windows Application ... 4-8 Setting the Preview Scan Options ... 4-9 Setting the Scan Mode ...
Page 152 Reversing the Image Tone ... 4-25 Mirroring an Image ... 4-26 Rotating an Image ... 4-26 Scaling the Image Output Size ... 4-26 Adjusting the Tone of the Preview Image ... 4-27 Features of the Tone Tab ... 4-28 Correcting the Image Tone Automatically ... 4-30 Adjusting Contrast and Brightness ...
Page 153: Scanning Overview
Scanning Overview You can use the MultiPASS to scan documents from the Desktop Manager, or from any TWAIN-compliant Windows application. When you scan a document in the Desktop Manager, the ScanGear window displays, allowing you to set certain scanning options and conditions. This chapter provides instructions on setting scan options using the ScanGear window.
Page 154: Features Of The Scangear Window
Features of the ScanGear Window This section provides an overview of the basics of the ScanGear window. Detailed instructions for using the various commands and components of the window are provided in later sections of this chapter. Chapter 4 Scanning...
Page 155 Toolbar The toolbar provides buttons for performing certain tasks when scanning. In circumstances where a task is not possible, the toolbar button is unavailable, appearing dimmed. Clear Preview Crop Preview Area The preview area displays a preview image of the document you scan. A preview image enables you to adjust various document characteristics before you perform the final scan.
Page 156: Scanning With The Desktop Manager
Displaying Information About the Scan Driver You can display version and copyright information about the scan driver using the About dialog box. 1. On the title bar in the ScanGear window, click the right mouse button. 2. On the displayed menu, click About ScanGear. 3.
Page 157 The following instructions summarize the overall procedures for scanning an image. To scan an image using the Desktop Manager: 1. Place the image you want to scan face down in the ADF (automatic document feeder) of the MultiPASS. 2. In the Desktop Manager, click Scan on the Tools menu or toolbar. 3.
Page 158: Scanning From A Windows Application
Scanning From a Windows Application You can use the MultiPASS to scan documents directly into a Windows application that supports a TWAIN interface (such as Photoshop). Some applications allow multiple page scans, while others do not. If you are unsure whether your Windows application supports this feature, refer to the user documentation for the application you are using.
Page 159: Setting The Preview Scan Options
5. Review the display of your scanned preview image. Adjust the properties of the image as necessary. 6. Replace your document in the document feeder of the MultiPASS. 7. Click Scan. When complete, the image appears in the display area of your Windows application. Setting the Preview Scan Options Before previewing a scan, set the scan mode, resolution, preferences, and paper size.
Page 160: Setting The Scan Mode
Color images contain 8 bits per pixel for red, green, and blue channels. Each pixel contains 24 bits. Text Enhanced Text enhanced images are grayscale images (8 bits per pixel) converted to black and white (1 bit per pixel) using Canon ImageTrust technology. Chapter 4 “Setting Preferences” section in this chapter.
Page 161 To set the scan mode: 1. Select the Main tab. 2. In the Scan Mode list, select the desired option. Chapter 4 Scanning 4-11...
Page 162: Setting The Scan Resolution
Setting the Scan Resolution You can set the resolution of a scanned image based on the selected output device. This resolution becomes the base on which changes to image size and scale are calculated. You can select a preset resolution, or create a custom resolution. To set the scan resolution with a preset option: 1.
Page 163 To create a custom scan resolution: 1. In the Scan Resolution list, click Custom. 2. In the Custom Resolutions dialog box, type a name for your custom resolution setting. 3. In the Resolution text box, enter the preferred dpi setting. 4.
Page 164 Deleting a Custom Resolution When you no longer need to use a custom resolution, you can delete it from the list. You cannot remove or replace the preset resolution settings. To delete a custom resolution: 1. In the Scan Resolution list, click Custom. 2.
Page 165 Changing a Custom Resolution Once you have set a custom resolution, you can change it at any time as necessary. To change a custom resolution: 1. In the Scan Resolution list, click Custom. 2. In the Custom Resolutions dialog box, in the Name list, select an existing custom resolution.
Page 166: Setting Preferences
Setting Preferences You can select a preference that governs how your source image is scanned using the Preferences tab. Chapter 4 Scanning 4-16...
Page 167 To set a preference: On the Preferences tab, click the desired preference check box. You can select from the following options: Text Enhanced This option is designed for use with OCR (Optical Character Recognition) software. This setting increases the contrast in black and white scanning to promote the accurate recognition of characters in OCR software.
Page 168: Setting Paper Size
1. Click the Change Monitor Profile button. 2. In the displayed monitor list, select your monitor. If your monitor is not listed, select Canon’s RGB v.1.10. Setting Paper Size You select a paper size that corresponds to the size of your source document. If your document does not conform to one of the available sizes, you can define a custom paper size.
Page 169 To select a standard paper size: 1. Select the C530 (or C560) tab. 2. In the Paper Size list, select the desired option. To set a custom paper size: 1. Select the C530 (or C560) tab. 2. In the Paper Size list, click Custom. Chapter 4 Scanning 4-19...
Page 170: Setting Black And White Options
3. In the Units list, select the unit of measure by which you want to define your custom size. 4. In the Width and Length text boxes, enter the dimensions of your source document. Setting Black and White Options If you select black and white as your scan mode, you can also select one of the following black and white options from the C530 (or C560) tab: Threshold The Threshold option provides a high contrast evaluation of the image in terms of blacks...
Page 171: Adjusting The Preview Image For Final Scan
To set a black and white option: 1. Select the C530 (or C560) tab. 2. In the Black & White Options list, click Threshold or Halftone. Adjusting the Preview Image for Final Scan Once an image has been previewed, you can adjust it, as necessary, for the final scan by changing its selection size, its output size, aspects of its orientation, or aspects of its tone.
Page 172: Clearing The Preview Area
Clearing the Preview Area If the preview image does not serve your purpose, you can quickly remove it from the preview area and rescan the image. To remove the current preview image: On the toolbar, click Clear Preview. Adjusting the Preview Image View To make it easier to work with your preview image, you can change aspects of its display.
Page 173: Adjusting The Selection Size
Displaying Rulers To work precisely with a preview image, you can display rulers on the top and left borders of the preview area. The rulers display based on what you have set as the unit of measure on the Main tab.
Page 174 In defining the selection size, regardless of the method you select, you can maintain the current height and width proportions of the image. For example, you set the width to four inches and the height to six inches. You change the width to five inches.
Page 175: Moving An Image
4. To further define the dimensions of the selected area, in the Width and Height text boxes, type the appropriate values. The image selection borders change to match the specified width and height. 5. If you want to select an entirely different area of the image, click outside the crop lines to clear the current selection.
Page 176: Mirroring An Image
Mirroring an Image By mirroring an image, you can create an alternate version. For example, you can create an alternate version of your company logo. To create a mirror image of the preview image: On the toolbar, click Mirror. Rotating an Image You can rotate an image 90 left or right within the preview area to change its orientation.
Page 177: Adjusting The Tone Of The Preview Image
However, in scaling an image for the final scan, keep in mind that the values in the width and height text boxes remain the same. To set an image scale: 1. Select the Main tab. 2. In the Scale box, enter a new percent. The new output size is displayed under Output Size.
Page 178: Features Of The Tone Tab
Features of the Tone Tab This section provides an overview of the Tone tab. Detailed instructions on using these features are provided in later sections of this chapter. Tone Toolbar Tone Graph Chapter 4 Scanning 4-28...
Page 179 Tone Toolbar Using the buttons on the toolbar, you can access settings which affect different aspects of image tone, and give you great flexibility in manipulating your image tone before scanning the image. Auto Tone Contrast/ Brightness Tone Graph Viewing the tone graph gives you more detail about the tone setting. The shape of the tone graph changes to reflect the selected channel’s current tone settings.
Page 180: Correcting The Image Tone Automatically
Correcting the Image Tone Automatically You can specify that tone corrections be made automatically. To specify automatic auto tone corrections: On the Tone tab, click the Auto Tone button. The image in the preview area reflects your selection. Chapter 4 Scanning 4-30...
Page 181: Adjusting Contrast And Brightness
Adjusting Contrast and Brightness You can adjust the contrast and/or brightness of a grayscale image. To adjust the contrast or brightness of an image: 1. On the Tone tab, click the Contrast/Brightness button. Chapter 4 Scanning 4-31...
Page 182: Changing Gamma Curve Values
2. If you are working with a color image, select the appropriate color channel. 3. Move the Contrast and Brightness sliders to the left for less contrast or brightness, and to the right for more contrast or brightness, until the desired contrast is achieved. The image in the preview area reflects your changes.
Page 183 To adjust the gamma value of an image: 1. On the Tone tab, click the Gamma button. 2. If you are working with a color image, select the appropriate color channel. 3. Move the Gamma slider to the left to decrease the mid-tone intensity, and to the right to increase the mid-tone intensity, until the desired effect is achieved.
Page 184: Adjusting Histogram Tone Levels
Adjusting Histogram Tone Levels You can use a histogram tool to adjust the tone shadow for the preview image. Using the Black-point, Mid-point, and White-point buttons, you can sample the respective tone in the preview image and base the image tone settings on the sampling. You can also type a value in the Black-point, Mid-point, and White-point boxes.
Page 185 Under the histogram graph, you can slide the black, gray, and white buttons to adjust the tones. However, you cannot edit the histogram directly. When you adjust the black-point, all tones in the image darker than the selected black-point are adjusted to black.
Page 186 In the appropriately labeled box, enter a tone value. Drag the appropriate arrow at the bottom of the histogram to the level you want. In the preview image, all tones are adjusted accordingly. To reset to the default values: Click Reset. To save these settings to use on similar images: 1.
Page 187: Using Tone Curves
Using Tone Curves You can use predefined tone curves to automatically correct the most common problems with images: overexposure, underexposure, or too high or too low a contrast. To correct an image problem with predefined tone curves: 1. On the Tone tab, click the Special Tone Curves button. 2.
Page 188: Adjusting Contrast/Brightness For Black And White Scan Mode
3. To automatically compensate for common problems in an image, select one of the options from the list. To return to the system default selection: Click Reset. To save a setting (for example, a particular color channel and curve): 1. Click Save. 2.
Page 189 If you use halftone as your scan option, you can adjust both the contrast and brightness of the image. If you use threshold as your scan option, since it is by definition a high contrast image mode, you can only adjust the brightness of the preview image. Chapter 4 Scanning 4-39...
Page 190: Increasing The Speed Of The Scan Process
To adjust the brightness or contrast for a black and white image: On the C530 (or C560) tab, under Black and White Options, use the available slider to adjust the brightness or contrast. These tone adjustments are only for black and white images. If you select grayscale or color as your scan mode, you adjust the contrast and brightness of the image only on the Tone tab.
Page 191: Chapter 5 Working With Documents
This chapter contains information and instructions for managing, manipulating, and annotating your documents in the Desktop Manager. Managing Your Documents in the Desktop Manager ... 5-3 Selecting Documents in the Desktop Manager ... 5-3 Printing a Document in the Desktop Manager ... 5-4 Creating a Folder ...
Page 192 Scrolling Through a Multi-Page Document ... 5-17 Removing a Page from a Document ... 5-18 Splitting a Document ... 5-18 Merging a Document ... 5-19 Indexing and Searching for Documents ... 5-20 Setting Up the Search Index ... 5-21 Assigning Index Criteria to Documents ... 5-27 Searching Your Documents ...
Page 193: Managing Your Documents In The Desktop Manager
Managing Your Documents in the Desktop Manager Once you send a PC fax, receive a fax, or scan an image, the resulting document is available in the Desktop Manager. You can perform a variety of tasks with your documents, as described in this chapter.
Page 194: Printing A Document In The Desktop Manager
Printing a Document in the Desktop Manager You can print a document from any folder in the Desktop Manager. 1. In either Document View or List View, do one of the following. Click the document you want to print to select it. Then, click Print on the File menu. Drag the document to the Print button on the command bar.
Page 195 2. In the Print dialog box, specify the print options, and click OK. Chapter 5 Working With Documents 5-5...
Page 196: Creating A Folder
Creating a Folder To better organize your documents in the Desktop Manager, you can create additional folders. You create additional folders in the Cabinet. You can also create a folder within previously created folders. When you create a folder, you assign the desired name. To create a new folder: 1.
Page 197: Moving A Document
Moving a Document You can move a document from: A system-defined folder to a user-defined folder A system-defined folder or user-defined folder to the Trash folder One user-defined folder to another user-defined folder. You cannot move a document into a system-defined folder other than the Trash folder. To move a document: 1.
Page 198: Copying A Document
Copying a Document A document can be copied within the same folder, or from one folder to a different folder. When you copy a document within the same folder, the copy is assigned the same name as the original document, with an added unique number. For example, if you copy a document called Document, the new copy will be named Document (1).
Page 199 To rename a document: Do one of the following. Select the document. Then click Rename on the File menu. In the Rename dialog box, type the new name and click OK. In Document View, click the document thumbnail. Then click the document name to position the insertion point.
Page 200: Deleting A Document Or Folder
Deleting a Document or Folder You can delete a document or user-defined folder when it is no longer needed. When you delete a document or folder, it moves to the Trash folder. To permanently delete a document or folder, you must empty the Trash folder. To delete a document or folder: Select the document or folder you want to delete.
Page 201: Restoring A Deleted Folder Or Document
Restoring a Deleted Folder or Document If a folder or document is in the Trash folder, you can restore it. If the location where you want to restore the folder or document already contains an item of the same name, the item that you are restoring from the Trash folder is assigned a new name.
Page 202: Emptying The Trash Folder
Emptying the Trash Folder Documents remain in the Trash folder until you move them to a user-defined folder, delete them individually, or empty the Trash folder and delete all documents in the folder. To prevent out-of-date documents from unnecessarily taking up space on your hard disk, you should periodically review the Trash folder and remove the documents no longer needed.
Page 203: Importing A Document
Importing a Document If you have a document residing on a disk, you can import it into a user-defined folder using the Desktop Manager. You can import a document saved in any of the following formats: TIFF, BMP, FPX, JPG or PCX. To import a document: 1.
Page 204: Exporting A Document
Exporting a Document You can export a document from the Desktop Manager, saving it to any specified drive and directory. When you export a document, you are actually saving a copy of the original document. Documents can be exported as a TIFF, BMP, FPX, PCX or JPEG file. If you export a multiple page document, each page is exported as a separate document.
Page 205: Attaching A Document To Electronic Mail (E-Mail)
Attaching a Document to Electronic Mail (E-mail) If you have an e-mail application installed on your computer, that is Messaging Application Program Interface (MAPI)-compliant (such as Microsoft Exchange), you can attach a document in the Desktop Manager to an e-mail message. Your e-mail application must be set as the system default MAPI client.
Page 206: Manipulating A Document In Document View
Manipulating a Document in Document View If you are working in Document View with documents in any folder, you can manipulate your documents in a variety of ways. For example, you can arrange documents within a single folder in a preferred order, remove a page from a document, split a multi-page document, or merge one document with another.
Page 207: Scrolling Through A Multi-Page Document
Scrolling Through a Multi-Page Document You can scroll through a multiple-page document to position yourself at the page you want to remove or where you want to split the document. As you scroll through pages in the document, the current page number updates instantly. After scrolling, the top page is retained even if the folder is closed and reopened.
Page 208: Removing A Page From A Document
Removing a Page from a Document You can remove the current top page of a document. For example, you may want to remove the cover page from a received fax. 1. Scroll through the document until the page you want to remove is on top. 2.
Page 209: Merging A Document
2. Click Split on the Edit menu or toolbar. Merging a Document You can merge two documents to combine them into a single document. The documents are merged in the order you select them. In other words, the first document selected becomes the top pages of the second document selected.
Page 210: Indexing And Searching For Documents
Indexing and Searching for Documents The Desktop Manager stores key information about each document it receives in an internal document management database. This database enables you to locate documents based on certain search criteria. The Desktop Manager enables you to search for documents: Automatically by date and time.
Page 211: Setting Up The Search Index
If you want to search documents by creator, owner, or keyword: 1. In the Desktop Manager, set up the search index by defining the document creator, owner, and/or keyword. For details, see the 2. Assign the index criteria to your documents. For details, see the Index”...
Page 212 To set up a document creator to the index: 1. In the Desktop Manager, point to Index By on the Tools menu, and then click Creators. 2. In the Edit Creator List dialog box, click Insert. 3. Type the creator name you want to add to the index and press Enter 4.
Page 213 To change a creator: In the Edit Creator List dialog box, select the creator you want to change and click Change. Edit the creator as desired and press Enter To remove a creator: In the Edit Creator List dialog box, select the creator you want to remove and then click Remove.
Page 214 To set up a document owner to the index: 1. In the Desktop Manager, point to Index By on the Tools menu, and then click Owners. 2. In the Edit Owner List dialog box, click Insert. 3. Type the name of the owner and then press Enter 4.
Page 215 To change an owner: In the Edit Owner List dialog box, select the owner you want to change and click Change. Edit the owner as desired and press Enter To remove an owner: In the Edit Owner List dialog box, select the owner you want to remove and then click Remove. When the confirmation message appears, click Yes.
Page 216 To set up a document keyword to the index: 1. In the Desktop Manager, point to Index By on the Tools menu, and click Keywords. Or click Edit Keywords on the toolbar. 2. In the Edit Keyword List dialog box, click Insert. 3.
Page 217: Assigning Index Criteria To Documents
To change a keyword: In the Edit Keyword List dialog box, select the keyword you want to change and click Change. Edit the keyword as desired and then press To remove a keyword: In the Edit Keyword List dialog box, select the keyword you want to remove, and then click Remove.
Page 218 To assign index criteria to a document: 1. In the Desktop Manager, select the document to which you want to assign index criteria. Click Manual Index on the Tools menu or toolbar. 3. In the Manual Indexing dialog box, assign the creator, owner, or keyword to your document based on the instructions in the following sections.
Page 219 To assign a creator index entry: 1. In the Manual Indexing dialog box, click Creator. 2. In the Select Creator dialog box, select the creator you want to assign to the document. To edit the Creator list, click Edit List. For procedures, see the Index”...
Page 220 To assign an owner index entry: 1. In the Manual Indexing dialog box, click Owner. 2. In the Select Owner dialog box, select the owner you want to assign to the document. To edit the Owner list, click Edit List. For procedures, see the Index”...
Page 221 To assign a keyword index entry: 1. In the Manual Indexing dialog box, click Keywords. 2. In the Select Keyword dialog box, select a keyword in the list on the left that you want to assign to the document, and then click Add. 3.
Page 222 Displaying the Document If you want to view the document, you can do so while assigning the search criteria. Viewing at this point enables you to check whether you are assigning the search criteria to the right document. To view the document: In the Manual Indexing dialog box, click Display Document.
Page 223: Searching Your Documents
Searching Your Documents You can search for a document by date and time, and the text within a document. If you created the appropriate search index and assigned the search criteria to your document, you can search by creator, owner, and keyword. When you run the search, you determine which documents you want to search: All the documents in the Desktop Manager Only the documents found from a previous search...
Page 224 2. Click Search on the Tools menu or toolbar. 3. In the Search dialog box, specify your search criteria. Select the Search On criteria (the documents on which you want to search). If you intend to search only selected documents, you must select the appropriate documents before you begin the search.
Page 225 5. In the Search Result dialog box, review the result of the search. Any documents which match the specified search criteria are included in the result list. Specifying Search Criteria To search for a document, you must specify the criteria by which you want the Desktop Manager to use to locate a document.
Page 226 To search documents by owner: 1. In the Search dialog box, click Owner. 2. In the Select Owner dialog box, select the Owners by which you want to search, and then click Add. To remove a selected owner, select it in the assigned list and click Remove. To remove all selected owners, click Clear.
Page 227 To search documents by text string: 1. In the Search dialog box, in the Text box, type the text by which you want to search. 2. Select the type of text match you prefer: Look for the specified text in any part of a word Exact Look for exact text matches only Start of Word...
Page 228 Specifying Which Documents to Search You can specify to search on the following documents: Full Search all your documents within the Desktop Manager Last Result Search only the results of the last search you made Selected Items Search only those documents that are selected before you begin the search. Reviewing the Results of Your Search The results of your search appear as a list of documents that match the search criteria.
Page 229 To display a document: Do one of the following. Select the document in the list, and click Display. Double-click the document name. To run a new search: Click Search. To close the Search Result dialog box: Click Close. Chapter 5 Working With Documents 5-39...
Page 230: Redisplaying The Result Of Your Last Search
Redisplaying the Result of Your Last Search The Desktop Manager saves the result of your last search. When necessary, you can redisplay the result. To redisplay the result of the last search: Click Show Results on the Tools menu or toolbar. Modifying a Document You can open a document to view its contents, and then annotate it with notes, highlighting, stamps, sticky notes, or graphics (line/arrow, rectangle, circle).
Page 231 Sticky-Note Drawn Graphic Highlight Stamp When you open a document for annotation, the document appears in the MultiPASS Viewer. The following instructions summarize the procedures for annotating a document. For additional information, refer to later sections in this chapter. Chapter 5 Working With Documents 5-41...
Page 232 To open a document in the MultiPASS Viewer: In the Desktop Manager, do one of the following. Double-click the document. Select the document you want to open, and then click Open Document on the File menu. Drag the document to the Open Document button on the command bar. To annotate a document: 1.
Page 233: Features Of The Multipass Viewer Window
Features of the MultiPASS Viewer Window This section provides an overview on the basics of working with the MultiPASS Viewer window. Detailed instructions for using the various commands and components of the screen are provided in later sections of this chapter. Menu Bar Annotation Toolbox File Toolbar...
Page 234 Menu Bar The menu bar contains commands that enable you to perform various tasks with your document. Some of the commands can also be accessed by their corresponding buttons on the toolbar. Some of the menu commands are also available on shortcut menus, which are displayed by clicking the right mouse button in the MultiPASS Viewer window.
Page 235 Image Toolbar The Image toolbar provides quick access to commands needed to make various adjustments to an image. Auto Color Brightness & Contrast Auto Level Annotation Toolbox The Annotation toolbox enables you to add text and graphics to your document. Annotations are integral elements of the document.
Page 236: Adjusting The Document Image
Status Bar The status bar appears at the bottom of the window. It contains useful information about the document that you are currently viewing. Adjusting the Document Image With different tools in the MultiPASS Viewer, you can adjust the size and image type of your document and the manner in which it appears.
Page 237 To adjust the size of a document: 1. Click Image Size on the Adjust menu. 2. In the Image Size dialog box, enter the dimensions of the newly sized document. 3. Click OK. The document file is resized. Chapter 5 Working With Documents 5-47...
Page 238 Half Tone: Simulates the tonal range of an image with a precise pattern of lines and dots. Text Enhanced: Images are grayscale images (8 bits per pixel) converted to binary images (1 bit per pixel) using Canon ImageTrust technology. Chapter 5 Working With Documents 5-48...
Page 239 Adjusting Your View of a Document In annotating a document, you may need to adjust your view of it. Among the ways you can adjust the view of an open document is hiding or showing the different components of the MultiPASS Viewer.
Page 240 Straightening a Document Display You may need to straighten the document base image before you begin adding text or graphics to it. For example, you may have received a fax that was not perfectly straight. To straighten a document: 1. On the Image palette, click the Straighten button. Rotate Straighten Clockwise...
Page 241 Adjusting the Display Size The MultiPASS Viewer provides you with different levels of magnification allowing you to work at the most comfortable size. You can zoom in and out at predefined increments, or specify a particular size or scale. You can also adjust the document image size so that the entire document is visible within the window.
Page 242 Scrolling Through a Zoomed Document If you need to work on particular aspects of a document (for example, modifying a recurring graphic), you can scroll through the document while maintaining a high level of magnification. To scroll through a zoomed document: 1.
Page 243 Selecting an Area of a Document When editing the base image of a document, you may need to select the specific area that you want to edit. To select an area of a document: 1. On the Image palette: Select the Select tool for areas that fit easily inside a square or rectangle. Select the Lasso tool for irregularly shaped areas.
Page 244: Making Image Adjustments
Making Image Adjustments Adjustment features allow you to make adjustments to the image including contrast, brightness, sharpness, and cleanup. You can produce a wide range of visual changes in your image. Image adjustment options are only available when you select True Color or Grayscale as your image type.
Page 245 Adjusting Brightness and Contrast You can adjust the brightness and contrast of a color or grayscale image. To adjust the brightness and contrast: 1. Select the image or a portion of the image. 2. Click Brightness and Contrast on the Adjust menu or toolbar. In the Brightness and Contrast dialog box, the original image appears on the left of the dialog box.
Page 246 3. Move the Brightness slider to the left to make the image darker, to the right to make the image brighter. 4. Move the Contrast slider to the left to decrease contrast, to the right to increase contrast. 5. When the current image appears as you want it, click OK to accept the changes. Click Cancel.
Page 247 3. In the Color Balance dialog box, move the Red, Green, and Blue sliders to the left for less color, to the right for more color. As you modify the image, you can see the results in the image on the right. 4.
Page 248 Setting the Black Point and White Point If you are not satisfied with the results of the Auto Level or Brightness & Contrast features, you may want to first manually define the contrast range of the image by setting the image highlight and shadow points, or the black point and white point.
Page 249 4. Move the pointer over the Original thumbnail. As you move the pointer over the image, the black value, expressed as a percentage of the current pixel, appears to the left of the Black Point button. 5. Move the pointer over the image until you find the blackest point. This point will have the value closest to 0%.
Page 250 Blurring an Image You can blur the image to soften the edges and fields of a grainy color or grayscale image. Blur averages the color values of adjacent pixels, removing peaks, to make the image smoother. 1. Select the image or an image portion. 2.
Page 251 Sharpening an Image You can sharpen an image to increase the difference between color values of adjacent pixels, sharpening the appearance of a color or grayscale image. 1. Select the image or an image portion. 2. On the Adjust menu, click Sharpen. 3.
Page 252 Removing Noise You can remove noise or distortions from the image. The Remove Noise filter averages the color values of adjacent pixels. 1. On the Adjust menu, point to Advanced, and then click Remove Noise. 2. Drag the Removal slider to the left to remove less noise, to the right to remove more noise. As you drag the Removal slider, your changes appear in the Current thumbnail.
Page 253 Removing Moire Patterns You can remove moire patterns from an image. Because moire patterns are caused by the intersection of lines in two directions, removing the pattern requires the following procedure to be performed twice, resetting the angle option for each set of intersecting lines. To remove moire patterns: 1.
Page 254 3. In the Angle box, enter the angle of the moire lines to be removed. 4. Drag the Remove Moire slider to the left to remove less, to the right to remove more. As you make changes to the image, your changes appear in the current thumbnail. You can compare the changes to the Original thumbnail.
Page 255 3. In the Remove JPEG Artifacts dialog box, drag the Removal slider to the left to remove less, to the right to remove more. As you make changes to the image, your changes appear in the current thumbnail. You can compare the changes to the Original thumbnail.
Page 256 Removing Show-Through Image show-through is caused by patterns from the reverse side of a page showing through the original image. You can remove image show-through while preserving the image. 1. Select the image portion you want to adjust. 2. On the Adjust menu, point to Advanced, and then click Remove Show-Through. Chapter 5 Working With Documents 5-66...
Page 257 3. In the Remove Show-Through dialog box, use the Range slider to adjust Removal slider sensitivity according to the contrast of the pixels showing through to the background. If there is a wide range between color, move the Range slider to the right. If there is little range between the pixels showing through and the background, move the slider to the left.
Page 258 3. In the Remove Dust dialog box, click Dark and/or Light, depending on the color of the dust. 4. Drag the Threshold slider according to the deviation of the dust from dark to light. 5. Drag the Removal slider to the left to remove less dust or to the right to remove more dust. Moving the slider to the right blends the dust more with the background color that surrounds the dust.
Page 259 Removing Scanner Noise You can remove distortions associated with scanned images, such as color bands and streaks. 1. Select the area of the image where the scanner noise appears. 2. On the Adjust menu, point to Advanced, and then click Remove Scanner Noise. 3.
Page 260: Adding Annotations To Your Document
4. Drag the slider to the left to remove less noise, to the right to remove more noise. As you drag the slider, your changes appear in the Current thumbnail. You can compare the changes to the Original thumbnail. You can also use the zoom buttons to magnify the thumbnails. 5.
Page 261 To add text to the document: 1. Click the Annotations button on the Image palette. 2. On the Annotations toolbar, click the Text button and drag the cursor to draw an appropriately sized square or rectangle in the document display area. 3.
Page 262 Setting Font Defaults In adding annotations to your document, you can use a number of different text tools. Each tool includes options for adjusting font style, size, and effects. Additionally, you can also select a set of font properties to be used as defaults whenever font properties are not customized for a particular tool.
Page 263 Adding a Sticky-Note Rather than add text directly to a document, as you do with the Text tool, you can add a sticky- note to any portion of the document. When you add a sticky-note, you can select the text attributes: font, font size and color, background color, and special effects (underline, strikeout).
Page 264 To change the font and color: 1. Select the sticky-note. 2. To set font properties for the text, on the Annotations menu, click Select Font. In the Font dialog box, select the font attributes and click OK. 3. To set a background color for the sticky-note, on the Annotations menu, point to Background Color.
Page 265 2. In the Image Stamp tab of the Select Stamp dialog box, click Add. 3. In the Open dialog box, locate the BMP file you want to add to the Stamp library and click Open. 4. If you have multiple graphics you want to add, repeat step 3. Chapter 5 Working With Documents 5-75...
Page 266 To insert a stamp on the document: 1. In the Image Stamp tab of the Select Stamp dialog box, click the graphic you want to insert into the document and click OK. 2. In the MultiPASS Viewer, click the Stamp tool on the Annotation toolbox. 3.
Page 267 4. In the Text Stamp Edit dialog box, type the text you want to assign to the Stamp in the upper box. To add a date to the stamp, click Date. A code representing the date appears in the upper box and the date is viewable in the lower preview box. To add the current time to the stamp, click Time.
Page 268 To insert a text stamp: 1. Click Select Stamp on the Annotation menu. 2. In the Select Stamp dialog box, select the Text Stamp tab. 3. On the Text Stamp tab, select the text stamp you want to insert into the document and click 4.
Page 269 To remove an image or text stamp: 1. Click Select Stamp on the Annotation menu. 2. In the Select Stamp dialog box, select the appropriate tab to remove either the graphic or text, and then click Delete. 3. When the confirmation message displays, click Yes. 4.
Page 270 Creating a Drawing Graphic You can also annotate a document with one or more drawing objects that include a straight line, a single-headed arrow, a hollow rectangle, and a hollow circle or ellipse. When you draw the object, you can select the color, line thickness, and style of line for the object. To create a drawing object: 1.
Page 271: Revising Your Annotations
Revising Your Annotations Once you have added annotations to your document, you can revise them as needed. For example, you may want to resize, move, or delete an annotation. Selecting One or More Annotations To revise an annotation, you must first select it. You can select one or more annotations at a time.
Page 272 Resizing the Annotation When you create an annotation, you draw it to the desired size. If the original size proves unsuitable, you can resize the annotation. To adjust the size, click the border of the annotation and drag any sizing handle. Aligning Annotations When placing annotations in the layout area, you may be concerned that they properly align, to make them more visually appealing.
Page 273: Reverting To The Last Saved Version
Copying a Field or an Annotation You can copy a field or graphic item and paste it into another Windows application which supports a Paste option. When you copy a field or graphic item, it is placed in the clipboard. To copy a field or graphic element: With the element to be copied selected, click Copy on the Edit menu or toolbar.
Page 274: Printing The Document
Printing the Document You can print a copy of the document currently open in the MultiPASS Viewer, with or without any annotations you may have created. Prior to printing, you can specify certain print setup options. To define the print setup: 1.
Page 275 To print the document: 1. Click Print on the File menu or toolbar. 2. In the Print dialog box, specify the desired print options and click OK. Chapter 5 Working With Documents 5-85...
Page 276 To preview the document before printing: 1. Click Print Preview on the File menu. 2. From the Print Preview window, you can: Click Print to print the document. Click Next Page or Prev Page to view other document pages. Click Two Pages to view two pages at a time. Click Zoom In or Zoom Out to better view the document.
Page 277: Adjusting The Multipass Viewer Default Options
Adjusting the MultiPASS Viewer Default Options As you work in the MultiPASS Viewer, you can change options that affect the view and scale of the open document. To adjust default options: 1. Click Preferences on the File menu. 2. In the Preferences dialog box, set the following options: Set the unit of measurement to Pixels, Inches, or Centimeters from the list.
Page 278: Utilities
This chapter contains information and instructions on changing your MultiPASS setup options in the Desktop Manager and using other Desktop Manager utilities. Setting Up Fax Options in the Desktop Manager ... 6-3 Setting Up Fax Preferences ... 6-5 Setting Up Send Fax Options ... 6-7 Setting Up Advanced Send Fax Options ...
Page 279 Using the MultiPASS Status Monitor ... 6-31 Using the Minimized Status Monitor ... 6-32 Using the Status Monitor Window ... 6-34 Status Messages ... 6-35 Disconnecting the MultiPASS ... 6-37 Restarting the MultiPASS Connection ... 6-38 Removing the Desktop Manager ... 6-39 Chapter 6 Utilities...
Page 280: Setting Up Fax Options In The Desktop Manager
Setting Up Fax Options in the Desktop Manager The Desktop Manager contains setup options that define the operation of faxing with your MultiPASS. Although you can set MultiPASS fax options directly in the device itself, you can also set the options in the Desktop Manager. You can set options that affect general operation preferences, sending a PC fax, receiving a fax, and using the speed dial.
Page 281 When the MultiPASS is connected to your PC, we recommend that you use the Fax Setup in the Desktop Manager. Do not make your changes using the operation panel of the MultiPASS. The following instructions summarize the overall procedures for changing MultiPASS setup options in the Desktop Manager.
Page 282: Setting Up Fax Preferences
Setting Up Fax Preferences You can change the following options on the Preferences tab. Date Format You can select the format used to display the date on the MultiPASS LCD and for printing the date on a fax. Display Language You can select the language to be used on the MultiPASS LCD.
Page 283 Telephone Attached to Unit If you have a telephone connected to your MultiPASS, select this option. When selected, you can use the Desktop Manager to dial a phone number and place a phone call with your telephone. When you select this option, the Phone command (in the File menu and toolbar) becomes available in the Desktop Manager.
Page 284: Setting Up Send Fax Options
Setting Up Send Fax Options You can change the following options on the Send Fax tab. Fax Information You can specify the following information to appear as the header for a PC fax: your name, company name, and your fax number. Initially, this information was set up when you installed the Desktop Manager.
Page 285 Phone Line You can specify the dialing method the MultiPASS uses: touch tone or rotary pulse. You can also specify any prefix used to access an outside phone line (usually 9). Automatic Retries You can specify the number of retries the system should attempt when sending a fax transmission, and the length of time between each retry.
Page 286: Setting Up Advanced Send Fax Options
Setting Up Advanced Send Fax Options You can change the following options by clicking Advanced on the Send Fax tab. Speed You can set the transmission speed used to send faxes. The higher the setting, the faster the transmission. If you experience problems when sending faxes, try a lower speed setting. Pause Duration You can set the length of the pause that you may have to insert when dialing a long distance number.
Page 287 Error Correction (ECM) You can select this option to reduce system and line errors when sending a fax. With this option selected, the system checks each outgoing fax for lost data. If data has been lost from a portion of a page, the system transmits that portion again after confirming that all data within that portion can be transmitted successfully.
Page 288: Setting Up Receive Fax Options
Mark Faxes With Select how you would like to identify the fax/phone number in the header of a fax you send. For example, if you typically use the designated number for phone calls rather than sending faxes, you can identify the number as a telephone number. Otherwise, identify the number as a fax number, used primarily for sending and receiving faxes.
Page 289 Paper Size You can select the size of the paper you are using for printing a fax. Reduce to Fit Paper You can specify whether you want an incoming fax reduced to ensure the contents fits on the paper on which it is printed. If you want to reduce the incoming fax, you can fit to height only, or both the height and width, to fit the paper size.
Page 290 DRPD Mode Automatically switch between receiving a call either as a fax or telephone call based on the ring tone for each type of call (This setting is applicable only if you subscribe to a special network service with your phone company that defines multiple ring tones for your phone line.) Answer Silent Receive You select this option to set the MultiPASS not to ring for an incoming fax.
Page 291 If your MultiPASS is not ready: If you set your MultiPASS to print incoming faxes, rather than to send them to your computer, select how you want to handle faxes if the MultiPASS is not ready (for example, if the printer is out of paper). If you choose to receive the faxes into memory, the incoming faxes are saved until you are able to print them.
Page 292: Setting Up Advanced Receive Fax Options
Setting Up Advanced Receive Fax Options To change the following Advanced Receive Fax options, click Advanced on the Receive Fax tab. Chapter 6 Utilities 6-15...
Page 293 Speed You can set the transmission speed used to receive faxes. The higher the setting, the faster the fax is received. If you experience problems when receiving faxes, try a lower speed setting. Error Correction (ECM) You can select this option to reduce system and line errors when receiving a fax. With this option selected, the system checks each incoming fax for lost data.
Page 294 Ring Time When your MultiPASS is set to receive both fax and telephone calls, it rings to inform you of an incoming telephone call. If you do not pick up the telephone receiver within a certain amount of time, the MultiPASS stops ringing. You use this option to set the appropriate amount of time the MultiPASS should ring.
Page 295 Remote Receive You select this option so that you can set the MultiPASS, from a telephone extension, to receive a fax if an incoming call is ringing on the MultiPASS. If you select this option, you must assign a remote identification number that signals the MultiPASS to receive the fax. Remote Identification Number If the Remote Receive option is selected, you assign the identification number you will use to set the MultiPASS to receive a fax.
Page 296: Setting Up Speed Dial Assignments
Fax ID If you subscribe to DRPD through your phone company, enter your name or company name (or some other fax recipient identification) for each selected ring pattern. This information is transmitted to the caller’s fax machine and displayed in the caller’s LCD as verification.
Page 297 Assigning an Individual to a Speed Dial Code To assign a fax recipient to a speed dial code: 1. In the Address Book list box, select the recipient that you want to assign to a speed dial code. 2. Select the speed dial code to which you want to assign the recipient, and click Add. To remove a recipient from a speed dial code: In the speed dial list box, select the speed dial assignment, and then click Remove.
Page 298 To print the speed dial assignment list: Click Print List. Because of the width of the columns on the list, the first and last names of an address book entry may not fully appear. To add a recipient to the Address Book: 1.
Page 299 3. In the Group Dial dialog box, in the Group Name box, enter a name for the group assignment. 4. In the Speed Dial list box, select the first recipient and click Add. Repeat this procedure until the desired recipients are included in the Members list. 5.
Page 300: Setting Up System Options
Setting Up System Options The Desktop Manager contains system setup options that define certain general operations of the Desktop Manager. To set system preferences: 1. In the Desktop Manager, click System Setup on the Setup menu. 2. In the System Setup dialog box, select the option you want to use. Chapter 6 Utilities 6-23...
Page 301 Include Annotations On You can specify what documents you want to display, or hide, document annotations: on printed pages, e-mail attachments, files exported to Windows, or sent faxes. E-Mail Attachments You can specify the format you want to use for color and monochrome document e-mail attachments, such as BMP, JPG or TIF.
Page 302: Using The Launcher
Using the Launcher The Desktop Manager Launcher enables you to display a Desktop Manager document in another application in a specified file format. For example, dragging a document from a folder in the Desktop Manager to the Paint icon starts the Paint application and displays the selected document in a BMP file format.
Page 303: Adding Applications To The Launcher
To display a document in another application with the Launcher: Drag the document from a folder in the Desktop Manager onto an application button in the command bar. To start another application with the Launcher: On the command bar, click the application button. Adding Applications to the Launcher If you have another application that you would like to start from the Desktop Manager, you can add the application to the Launcher.
Page 304 2. In the Launcher Setup dialog box, select the next Empty location in the list, and then click Edit. 3. In the Edit Launcher Item dialog box, in the Program File box, enter the path and file name for the application EXE file. To locate a file, click Browse.
Page 305: Modifying The Launcher Setup
Modifying the Launcher Setup As needed, you can modify the setup of the applications in the Launcher. You can: Change the sequence in which the applications appear in the command bar. Applications appear from left to right in the command bar, based on the order they appear in the Launcher setup list.
Page 306: Making A Phone Call From The Desktop Manager
4. To delete an application from the Launcher: In the Launcher Setup dialog box, select the desired application, and then click Delete. 5. Click OK to save your changes and close the Launcher Setup dialog box. Making a Phone Call From the Desktop Manager You can use the MultiPASS and Desktop Manager to dial telephone calls if: You have a telephone connected to the MultiPASS.
Page 307 2. In the Phone dialog box, enter the phone number you want to call, or select an Address Book entry. When you enter the phone number, you use the applicable numeric characters and any valid characters that separate the different segments of the phone number. For example, you can use 0 through 9, dash (–), or parentheses ().
Page 308: Using The Multipass Status Monitor
5. When the Dialing Phone dialog box displays, you are prompted to pick up the extension telephone receiver. 6. When you have completed your call, click Exit. Using the MultiPASS Status Monitor The MultiPASS Status Monitor is required for controlling and tracking the current status of the MultiPASS, incoming and outgoing faxes, print and scan jobs, and any error conditions needing your attention.
Page 309: Using The Minimized Status Monitor
To start the Status Monitor: On the Windows desktop: Click Start, and then point to Programs. On the Programs menu, point to MultiPASS Suite, and then click MultiPASS Status Monitor. Using the Minimized Status Monitor The minimized Status Monitor appears as an icon in the Windows taskbar. The graphical appearance of the icon depicts the type of activity it is reporting.
Page 310 To open the Desktop Manager from the Status Monitor icon: Click Go To Manager on the Status Monitor menu. To specify the Status Monitor as the top window: Click Always On Top on the displayed menu. To reconnect the printer (if previously disconnected): Click Reconnect on the Status Monitor menu.
Page 311: Using The Status Monitor Window
Using the Status Monitor Window The Status Monitor window displays the status of MultiPASS activity only. You cannot use the MultiPASS Status Monitor to interrupt an activity. You can display a menu in the Status Monitor window that enables you to perform certain tasks, such as close the window and return to the minimized MultiPASS Status Monitor, open the Desktop Manager, and close the MultiPASS Status Monitor.
Page 312: Status Messages
To display the port on which the MultiPASS is connected: Click Device Information on the Status Monitor menu. To return to the MultiPASS Status Monitor icon: Click Minimize on the Status Monitor menu. To start the Status Monitor when you start Windows: Click Load on Windows Startup on the Status Monitor menu.
Page 313 Sending Fax This status indicates the MultiPASS is sending a fax document. The Status Monitor window displays the number of the page currently being faxed. Receiving Fax This status indicates the MultiPASS is receiving a fax document. The Status Monitor window displays the fax number or name of the sender (if available), and the number of the page currently being received.
Page 314: Disconnecting The Multipass
Disconnecting the MultiPASS You can disconnect the MultiPASS if you want to use the parallel port for another purpose. The MultiPASS system automatically detects if a different device is connected to the port, and stops any communication between the MultiPASS and Desktop Manager. Later, when you reconnect the MultiPASS, you must restart the communication between the MultiPASS and the MultiPASS system on your computer.
Page 315: Restarting The Multipass Connection
Restarting the MultiPASS Connection If you reconnect the MultiPASS to the port and want to begin using the Desktop Manager again, the connection between your MultiPASS and MultiPASS system automatically restarts when you restart your computer. You can also restart the MultiPASS connection without restarting your computer.
Page 316: Removing The Desktop Manager
Removing the Desktop Manager If you are planning on reinstalling the MultiPASS Desktop Manager, you must first remove the current installation of the software. If you are using Windows NT, you must log on as Administrator or have Administrator privileges to remove the Desktop Manager software. When you remove the software, you remove the MultiPASS Desktop Manager, and related printer, fax, and scan drivers.
Page 317 When you remove the Desktop Manager software in Windows NT, the MultiPASS printer and fax drivers are automatically removed as well. If you are using Windows 98 or Windows 95, you need to manually remove the printer and fax drivers, and then the Desktop Manager software. To remove the Desktop Manager: 1.
Page 318 To remove the printer and fax drivers (Windows 98/95): 1. On the Windows desktop, click Start, and then point to Settings. 2. On the Settings menu, click Printers. 3. In the Printers dialog box, select the Canon MultiPASS icon and press the key. Delete Repeat this step for the Canon MultiPASS fax icon.
Page 319: Frequently Asked Questions
This chapter contains information for questions you may have when operating Desktop Manager with your MultiPASS. MultiPASS Cannot Be Initialized ... 7-2 MultiPASS Service Cannot Be Restarted (Windows NT only) ... 7-3 Faxes Are Not Being Sent Correctly ... 7-4 Faxes Are Not Being Received Correctly ...
Page 320: Multipass Cannot Be Initialized
MultiPASS Cannot Be Initialized Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK. You should have the MultiPASS connected directly to its own AC outlet and not connected to a power strip to which your computer is connected.
Page 321: Multipass Service Cannot Be Restarted (Windows Nt Only)
MultiPASS Service Cannot Be Restarted (Windows NT only) Is there a message indicating that the device is not found? If you receive a message indicating that the MultiPASS device cannot be found, be sure that the MultiPASS is connected correctly to the port. Is there a message indicating that the device is incompatible? Be sure the MultiPASS is connected correctly to the port.
Page 322: Faxes Are Not Being Sent Correctly
Faxes Are Not Being Sent Correctly Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK. Is the unit set correctly for the type of telephone line in use (pulse/tone)? If you have a pulse line, be sure the unit is set for pulse dialing.
Page 323 Are your faxes failing to be sent? Make sure your phone line is active and correctly connected to the MultiPASS. Is speed dialing not working correctly? If you were not able to use one-touch, coded, or group speed dialing, check the contents of the one-touch or coded speed dialing button and be sure to register it correctly.
Page 324: Faxes Are Not Being Received Correctly
Faxes Are Not Being Received Correctly Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK. Is the MultiPASS warm to the touch? The unit might have overheated and shut down.
Page 325 Are you receiving faxes but the faxes have errors? In the Advanced Receive Fax setup options dialog box, in the Desktop Manager, select the Error Correction (ECM) option. ECM sending or receiving should help with problems due to poor telephone lines. Enable ECM and try again. If the sending fax unit does not support ECM transmission, the document is sent in the normal mode without error checking.
Page 326: Images Are Not Scanning Properly
Images Are Not Scanning Properly Are you having problems scanning an image with your TWAIN-compliant Windows application? If you installed the TWAIN-compliant Windows application after installing the Desktop Manager, there may be a problem with the TWAIN system files that were overwritten. To correct the problem, reinstall the Desktop Manager software.
Page 327: Documents Are Not Being Copied
Documents Are Not Being Copied Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK. Is the MultiPASS warm to the touch? The unit might have overheated and shut down.
Page 328: Documents Are Not Printing Correctly
Documents Are Not Printing Correctly Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK. Is the MultiPASS warm to the touch? The unit might have overheated and shut down.
Page 329 If the MultiPASS LCD display still reads from the Windows desktop. In the Canon MultiPASS Printer Properties dialog box, select the Paper tab. Make sure the correct paper size is illustrated in the Selected Paper box. Does paper not come out of the printer? Check that you have a bi-directional parallel cable connecting the MultiPASS unit to your PC.
Page 330 Does the job not print when using DOS? The MultiPASS printer driver was designed to print documents in Windows. Is the document printing with undesirable results? You may experience undesirable results when printing a document if you have the Windows Printing System (or other bi-directional device, such as a later model laser printer) installed on your computer and you are attempting to use the same port on which you also have the MultiPASS connected.
Page 331: Paper Is Not Loading Correctly
Paper Is Not Loading Correctly Does paper not load into the unit? The multi-purpose tray might contain too many sheets or paper might not be inserted all the way into the multi-purpose tray. Does paper not feed through one sheet at a time? Be sure to fan the stack of paper before placing it in the multi-purpose tray.
Page 332: The Print Quality Is Not Satisfactory
If characters are not printing, check the parallel cable is securely plugged in at both ends; make sure your parallel cable is less than 6.6 ft (2m). Check your application’s print setup to make sure Canon MultiPASS Printer is selected as the printer. Do characters not fit on the page? Make sure paper is aligned correctly in the multi-purpose tray.
Page 333 Is the printing not dark enough? You might be using Draft print quality. Try setting print quality to Standard. Try replacing the BJ cartridge. Are colors missing or blank pages printing? You may be running out of ink. Try replacing the BJ cartridge or ink tank. Chapter 7 Frequently Asked Questions 7-15...
Page 334: Appendix A Fax/Phone Characters
Whenever entering or setting up a fax or phone number in the Desktop Manager — when sending a PC fax, setting up an entry in the Address Book, or making a phone call — you use only the following characters. Character 0 to 9 * # + –...
Page 335: Glossary
Glossary Application Software prepared for a specific function or set of functions. Examples of an application program include word processing programs and MultiPASS Desktop Manager. Developers who make application programs include drivers that support different types of printers. ASCII Acronym for American Standard Code for Information Interchange. A set of definitions for the bit composition of characters and symbols.
Page 336 Centronics An interface standard for parallel data transmission. The interface on this unit is a Centronics- type parallel interface. Default setting A system setting incorporated at the factory and permanently registered application. Also, a value or a setting that the software assumes until or unless you specify another value. Dots per inch.
Page 337 Landscape orientation The horizontal orientation of your document or image across the length of the page. The term landscape is derived from pictures of the landscape, which are usually horizontal in format. MAPI Acronym for Messaging Application Program Interface. Paper feed Movement of a sheet of paper into the printer’s paper path.
Page 338 Printer driver Software that sends printing instructions to a printer. The printer driver keeps track of the attributes of a printer and the codes a program must send to access those attributes. TWAIN Both a protocol and an application programmer’s interface (API) that allows you to input image data directly from any source (for example: desktop and handheld scanners, video capture boards, digital cameras, and other imaging equipment) without requiring you to switch out of the application.

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Multipass c560

Canon MultiPASS C530 Software Manual

Chapter 1 Introduction

Chapter 2 Using the Desktop Manager

Chapter 3 PC Faxing

Chapter 4 Scanning

Chapter 5 Working with Documents

Chapter 6 Utilities

Chapter 7 Frequently Asked Questions

Appendix A Fax/Phone Characters

Glossary

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