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Xerox apeosport 550 I Network Administration Manual

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ApeosPort 550 I/450 I/350 I
DocuCentre 550 I/450 I
Network Administrator Guide

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  Summary of Contents for Xerox apeosport 550 I

  • Page 1 ApeosPort 550 I/450 I/350 I DocuCentre 550 I/450 I Network Administrator Guide...
  • Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
  • Page 3: Table Of Contents

    Table of Contents Table of Contents Before Using the Machine ..............7 Preface .....................8 Using This Guide..................9 Related Information Sources ...............9 Organization of this Guide ..............10 Conventions ...................11 Product Overview.................13 Machine Components ................14 Overview of Features ................18 Print ....................18 CentreWare Internet Services ............19 Scan ....................20 E-mail....................21 iFax ....................21...
  • Page 4 Installation When Using TCP/IP (LPD/Port 9100) ......45 Preparations...................46 Installation Procedure ................46 Installation Overview .................46 Configuration on the Machine............46 Configuration on the Computer ............47 Installation When Using NetWare............49 Preparations...................50 Installation Procedure ................50 Installation Overview .................50 Configuration on the Machine............51 Configuration on the Computer ............52 Installation When Using Microsoft Network (SMB)......53 Preparations...................54 Installation Procedure ................54...
  • Page 5 Table of Contents Network Setting Items (Port/Protocol) for CentreWare Internet Services....................69 Ethernet .....................70 Parallel....................71 USB ....................72 EtherTalk ...................73 SMB ....................74 NetWare.....................75 TCP/IP ....................77 LPD....................79 SNMP ....................80 IPP .....................81 Port 9100 ...................82 LDAP ....................83 E-mail....................84 HTTP ....................88 WebDAV ....................89 11 E-mail.....................91 E-mail Overview ..................92 Preparations ...................93 Installation Procedure................94...
  • Page 6 Configuration of Scan to FTP/SMB ............114 Preparations ..................114 Installation Overview ...............114 Enabling Port and Setting TCP/IP ...........115 Configuration on the Computer ............116 Configuration of the Job Flow ..............117 Preparations ..................117 Installation Overview ...............117 Enabling Port and Setting TCP/IP ...........117 Configuring the SNMP Port .............119 Configuration on the Computer ............119 13 Using the iFax Service...............121...
  • Page 7 Table of Contents CentreWare Internet Services ..............149 Troubleshooting ................149 Scanner Features.................151 Notes and Restrictions..............151 E-Mail Features ..................152 Troubleshooting ................152 Index ......................153...
  • Page 9: Before Using The Machine

    1 Before Using the Machine This chapter describes how to use this guide. Preface ......................8 Using This Guide ..................9...
  • Page 10: Preface

    1 Before Using the Machine Preface Thank you for selecting the Fuji Xerox ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/ 450 I. This guide describes a number of configuration procedures for using this machine on a network. This guide assumes that the operator has a basic knowledge of the operating environment of the personal computer in use, networking environments, and how to operate a personal computer.
  • Page 11: Using This Guide

    Guides for Optional Accessories Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for the ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/450 I. These User Guides are referred to as "guides for optional accessories".
  • Page 12: Organization Of This Guide

    1 Before Using the Machine Organization of this Guide This guide consists of the following chapters. 1 Before Using the Machine Describes the organization of this guide. 2 Product Overview Describes basic information such as identifying the major components, how to switch the machine on and off, and how to use the touch screen.
  • Page 13: Conventions

    Conventions Conventions In this document, “Computer” refers to a personal computer or workstation. The following icons are used in this guide. Important Indicates important information that you should read. Note Indicates additional information on operations or features. The following conventions are used in this guide: "...
  • Page 15: Product Overview

    2 Product Overview This chapter describes the names of each component, features and tools, switching on and off of the machine, cable connections, and the operation of the touch screen. Machine Components.................14 Overview of Features..................18 Tools ......................22 Power On / Off ....................24 Interface Cables..................26 Control Panel ....................28 Internal Fonts....................34...
  • Page 16: Machine Components

    2 Product Overview Machine Components This section describes the main components and their functions of the machine. Component Function Duplex automatic Automatically feeds 2 sided originals from a stack. document feeder (optional) Note • In this manual, the duplex automatic document feeder is abbreviated as “document feeder”.
  • Page 17 Machine Components C Finisher, C Booklet Finisher Component Function Document glass Originals are loaded. C Finisher (optional), Allows you to staple or punch printed or copied documents. C Booklet Finisher The C Booklet Finisher allows you to fold printed documents in half. (optional) Note •...
  • Page 18 2 Product Overview Tandem Tray Module + B Finisher Component Function B Finisher (optional) Allows you to staple printed or copied documents. Note • In this manual, the B Finisher is abbreviated as “finisher”. Finisher top cover button Pressed to open the upper cover of the finisher when clearing paper jams.
  • Page 19: Touch Screen

    Machine Components LINE4 OP.TEL LINE2 LINE1 Component Function USB 2.0 interface Connected to a USB cable. connector (optional) Parallel interface connector Connected to a computer using a centronics standard interface cable. 10BASE-T / 100BASE-TX Connected to a network cable. connector <RESET>...
  • Page 20: Overview Of Features

    2 Product Overview Overview of Features The following features are provided in a network environment. Print CentreWare Internet Services Scan E-mail iFax Print This section describes the environment where the machine is able to provide print services. This machine can be used as a local printer by directly connecting to a computer, or as a network printer when connecting to a network.
  • Page 21: Centreware Internet Services

    Overview of Features Port 9100:Used when using the port 9100 port. EtherTalk:Used when printing from Macintosh machines. PostScript 3 Kit (optional) is required. Supported Operating Systems Connection Local Network connection method connection Port Ether Port Parallel NetWare 9100 Talk TCP/ TCP/ IPX/ TCP/...
  • Page 22: Scan

    Scanned documents can be converted into an electronic format and transmitted via E- mail. Note • This feature is only available for ApeosPort 550 I/450 I/350 I. Scan to Mailbox Scanned documents are saved into a mailbox. When the machine is connected to a TCP/IP network, scanned documents in a mailbox can be retrieved from a computer connected to the network.
  • Page 23: E-Mail

    Overview of Features Job Flow Scanning Scanning is performed according to a job flow. Note • This feature is only available for ApeosPort 550 I/450 I/350 I. E-mail The following E-mail services are available: Note • This feature does not appear for some models. An optional package is necessary. For details, contact our Customer Support Center.
  • Page 24: Tools

    2 Product Overview Tools The following tools are provided with this machine. Configurable items vary by the tools. Control Panel The control panel is located at the center on top of the machine. It consists of operation buttons, LED indicators and a touch screen. The touch screen is located at the center of the control panel.
  • Page 25 Tools The relation of the tools and their configurable items are as follows: Note that the description in this manual is focused on the configuration from the control panel. CentreWare CentreWare CentreWare Item Control Panel Internet Utilities EasyAdmin Services Enabling a port (LPD only) Setting an IP address...
  • Page 26: Power On / Off

    2 Product Overview Power On / Off Turn on the power before operating the machine. The machine is ready for operation within 35 seconds after the power is turned on. Turn the machine off at the end of the day or when it is not in use for a long period of time. Also, use the power saving feature when not in use for a while to reduce the power consumption.
  • Page 27 Power On / Off Press the power switch to the [ ] position. Important • Power off processing is performed internally on the machine for a while after the power switch is turned off. Therefore, do not unplug the power cord from the power outlet immediately after turning the power switch off.
  • Page 28: Interface Cables

    2 Product Overview Interface Cables When connecting the machine directly to a computer, use either the parallel interface or USB interface. When connecting to a network, use the Ethernet interface. Using the Parallel Interface This section describes the installation procedure for the parallel interface. Note •...
  • Page 29: Using The Ethernet Interface

    Interface Cables Using the Ethernet Interface The Ethernet interface supports the following 2 types. 100BASE-TX 10BASE-T This section describes the installation procedure for the Ethernet interface. Confirm that the machine is off. Connect a network cable to the Ethernet interface connector. Note •...
  • Page 30: Control Panel

    2 Product Overview Control Panel The following describes the names and functions of components on the control panel. Component Function Brightness dial Adjusts the brightness of the touch screen. Used to adjust the brightness of the touch screen when it is too dark or too bright. Touch screen Displays messages required for operation and buttons for various features.
  • Page 31 Control Panel Component Function <Interrupt> button/indicator Press this button to temporarily stop a continuous copy job or printing to give another job higher priority. During an interrupt, the interrupt indicator lights up. Pressing the <Interrupt> button again cancels the interrupt and the previous operation is resumed. In this manual, this button is indicated as the <Interrupt>...
  • Page 32: Customizing Of The Control Panel

    2 Product Overview Customizing of the Control Panel You can customize items displayed on the screen when turning the machine on or canceling the power saver mode, items displayed on the screen after auto clear, the <Custom> buttons, and items on the [All Services] screen. Press the <Log In/Out>...
  • Page 33 Control Panel Customizing the Screen Default Customize items displayed on the screen when turning the machine on or canceling the power saver mode. This section describes how to set the [Check Mailbox] screen as the initial screen, for example. Select [Screen Default] and select [Change Settings] Select [Check Mailbox].
  • Page 34 2 Product Overview The following is the procedure to change the [Language] button displayed at the upper right corner of the first page of the [All Services] screen to the [Stored Programming] button, as an example. Select [All Services], and select [Change Settings.] Select [Language].
  • Page 35 Control Panel Changing the Feature Screen You can customize the setting screen for the following features on the [All Services] screen. Copy Fax/Internet Fax E-mail Scan to Mailbox Network Scanning Scan to FTP/SMB For information on how to change the settings, refer to "Basic Copying Tab", "Basic Scanning Tab", and "Screen Defaults"...
  • Page 36: Internal Fonts

    2 Product Overview Internal Fonts The following fonts are available as standard. Refer to the manual in the PostScript Driver Library CD-ROM for the PostScript fonts. Stroke fonts • European Stroke fonts (for PCL5 and HP-GL/2) HP-GL/ Roman Outline Euro- fonts pean Sans Serif...
  • Page 37 Internal Fonts PCL5 Muyngio Graphic Gothic Kungso R- Gothic Saemmul Muyngio T-Myungio Gothic T-Gothic R- Gothic TR-Gothic Graphic T-Graphic Kungso T-Kungso Saemmul T-Saemmul PCL5 Sou tai ESCP-...
  • Page 39: Installation When Using Parallel Port

    3 Installation When Using Parallel Port This chapter describes how to install the machine when using the parallel interface. Preparations ....................38 Installation Procedure .................38...
  • Page 40: Preparations

    3 Installation When Using Parallel Port Preparations Prepare the following items to install the machine when using a parallel interface. Parallel interface cable CentreWare Utilities CD-ROM (provided with the machine) Installation Procedure Installation Overview The machine can be connected directly to a computer using a parallel interface cable. Other computers on the same network can also print via the computer that the machine is connected to.
  • Page 41: Configuration On The Computer

    Installation Procedure Configure the following items as necessary. Print Mode Configure the print language on the machine to match the received data. Enable when receiving a job using PJL commands. The PJL commands are independent of any print languages. A print language used in the next data can be set independently of the current print language.
  • Page 43: Installation When Using Usb Port

    4 Installation When Using USB Port This chapter describes how to install the machine when using a USB interface. Preparations ....................42 Installation Procedure .................42...
  • Page 44: Preparations

    4 Installation When Using USB Port Preparations Prepare the following items to install the machine when using a USB interface. USB cable CentreWare Utilities CD-ROM (provided with the machine) USB 2.0 kit (optional) PostScript 3 Kit (optional: when using Macintosh) Installation Procedure Installation Overview The machine can be connected directly to a computer using a USB cable.
  • Page 45: Configuration On The Computer

    Installation Procedure Configure the following items as necessary. Print Mode Configure the print language on the machine to match the received data. Enable when receiving a job using PJL commands. The PJL commands are independent of any print languages. A print language used in the next data can be set independently of the current print language.
  • Page 47: Installation When Using Tcp/Ip (Lpd/Port 9100)

    5 Installation When Using TCP/ IP (LPD/Port 9100) This chapter describes how to install the machine when using a TCP/IP (LPD/ Port 9100) protocol. Preparations ....................46 Installation Procedure .................46...
  • Page 48: Preparations

    5 Installation When Using TCP/IP (LPD/Port 9100) Preparations Prepare the following items to install the machine when using a TCP/IP (LPD/Port 9100) protocol. TCP/IP network environment CentreWare Utilities CD-ROM (provided with the machine) PostScript 3 Kit (optional: when using Macintosh) Installation Procedure Installation Overview The machine can be connected to a computer using a TCP/IP (LPD/Port 9100)
  • Page 49: Configuration On The Computer

    Installation Procedure Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. Either the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address.
  • Page 51: Installation When Using Netware

    6 Installation When Using NetWare This chapter describes how to use the machine when using a NetWare network. Preparations ....................50 Installation Procedure .................50...
  • Page 52: Preparations

    6 Installation When Using NetWare Preparations Prepare the following items to install the machine when using a NetWare network. NetWare server TCP/IP or IPX/SPX network environment CentreWare Utilities CD-ROM (provided with the machine) Installation Procedure Installation Overview The machine supports a PServer mode both for the NetWare Directory Service and Bindery Service.
  • Page 53: Configuration On The Machine

    Installation Procedure Configuration on the Machine The following describes the configuration procedure to connect the machine to a NetWare network. Note • The configuration can also be performed using CentreWare Internet Services or CentreWare Utilities. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services"...
  • Page 54: Configuration On The Computer

    6 Installation When Using NetWare 3) Select [Port Settings]. 4) Select [LPD] and then select [Change Settings]. 5) Select [Port Status] and select [Change Settings]. 6) Select [Enabled] then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. Set an IP address.
  • Page 55: Installation When Using Microsoft Network (Smb)

    7 Installation When Using Microsoft Network (SMB) This chapter describes how to install the machine when using a Microsoft Network (SMB). Preparations ....................54 Installation Procedure .................54...
  • Page 56: Preparations

    7 Installation When Using Microsoft Network (SMB) Preparations Prepare the following items to use the machine when using a Microsoft Network (SMB). TCP/IP or NetBEUI network environment CentreWare Utilities CD-ROM (provided with the machine) Installation Procedure Installation Overview The machine can be connected to computers using Microsoft Networks (SMB). Depending on the network environment, the machine may need to be configured with an IP address, subnet mask and gateway address.
  • Page 57: Configuration On The Computer

    Installation Procedure Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. Either the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address.
  • Page 59: Installation When Using Internet Printing Protocol (Ipp)

    8 Installation When Using Internet Printing Protocol (IPP) This chapter describes how to install the machine when using an Internet Printing Protocol (IPP). Preparations ....................58 Installation Procedure .................58...
  • Page 60: Preparations

    8 Installation When Using Internet Printing Protocol (IPP) Preparations Prepare the following items to install the machine when using a Internet Printing Protocol (IPP). TCP/IP network environment CentreWare Utilities CD-ROM (provided with the machine) Installation Procedure Installation Overview The machine can be connected to computers using IPP. The following is the procedure to enable Internet Printing (IPP).
  • Page 61: Configuration On The Computer

    Installation Procedure Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. Either the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address.
  • Page 63: Installation When Using Ethertalk

    9 Installation When Using EtherTalk This chapter describes how to install the machine when using an EtherTalk network. Preparations ....................62 Installation Procedure .................62...
  • Page 64: Preparations

    9 Installation When Using EtherTalk Preparations Prepare the following items to install the machine when using EtherTalk interface. EtherTalk network environment PostScript 3 Kit (optional) Installation Procedure Installation Overview The machine can be connected to computers using an EtherTalk network. The following is the procedure to use EtherTalk.
  • Page 65: Configuration On The Computer

    Installation Procedure After the machine is restarted, print out [Settings List] to confirm that the EtherTalk port is enabled. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. Configure other EtherTalk settings as necessary.
  • Page 67: Using Centreware Internet Services

    10 Using CentreWare Internet Services This chapter describes how to use CentreWare Internet Services. Preparations ....................66 Installation Procedure .................66 Network Setting Items (Port/Protocol) for CentreWare Internet Services ...69...
  • Page 68: Preparations

    10 Using CentreWare Internet Services Preparations Prepare the following items to use CentreWare Internet Services. Computer supporting the TCP/IP protocol Configuration on the machine - IP address - Subnet mask Refer to "Problem Solving" (P.137) when any troubles occur during the configuration. Installation Procedure Installation Overview CentreWare Internet Services provides services such as displaying the status of the...
  • Page 69 Installation Procedure 5) Select [Internet Service - Port] and then select [Change Settings]. 6) Select [Enabled] then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address.
  • Page 70: Confirmation Of The Configuration

    10 Using CentreWare Internet Services Confirmation of the Configuration Connect to CentreWare Internet Services from a computer. Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the web browser, and press the <Enter> key. Example of the IP address entry (when the machine's IP address is 192.168.1.1) http://192.168.1.1/ Example of the Internet address entry (when the machine's Internet address is...
  • Page 71: Network Setting Items (Port/Protocol) For Centreware Internet Services

    Network Setting Items (Port/Protocol) for CentreWare Internet Services Network Setting Items (Port/Protocol) for CentreWare Internet Services CentreWare Internet Services enable you to alter various settings on the machine from a computer. Note • Confirm that the port in use is enabled in [Start Port] of the [Properties] tab, if an item that you want to set is not displayed.
  • Page 72: Ethernet

    10 Using CentreWare Internet Services Ethernet This section describes the settings for the Ethernet interface. Start a web browser. Enter the machine IP address or the Internet address to the address entry column on the web browser, and press the <Enter> key. Example of the IP address entry http://192.168.1.1/ Example of the Internet address entry...
  • Page 73: Parallel

    Network Setting Items (Port/Protocol) for CentreWare Internet Services Parallel This section describes the settings for the parallel interface. Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the web browser, and press the <Enter> key. Example of the IP address entry http://192.168.1.1/ Example of the Internet address entry...
  • Page 74: Usb

    10 Using CentreWare Internet Services This section describes the settings for the USB interface. Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the web browser, and press the <Enter> key. Example of the IP address entry http://192.168.1.1/ Example of the Internet address entry...
  • Page 75: Ethertalk

    Network Setting Items (Port/Protocol) for CentreWare Internet Services EtherTalk This section describes the settings for EtherTalk. Note • EtherTalk can be set only when an optional PostScript 3 Kit is installed. Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the web browser, and press the <Enter>...
  • Page 76: Smb

    10 Using CentreWare Internet Services This section describes the settings for SMB. Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the web browser, and press the <Enter> key. Example of the IP address entry http://192.168.1.1/ Example of the Internet address entry http://xxx.yyyy.zz.vvv/...
  • Page 77: Netware

    Network Setting Items (Port/Protocol) for CentreWare Internet Services 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. NetWare This section describes the settings for NetWare. Start a web browser.
  • Page 78 10 Using CentreWare Internet Services Select the [Enable] check box to enable the [TBCP Filter]. Note • The TBCP filter is set only when an optional PostScript 3 Kit is installed. Set the [Tree Name]. Note • The tree name is set only when used in the Directory Service. Set the [Context Name].
  • Page 79: Tcp/Ip

    Network Setting Items (Port/Protocol) for CentreWare Internet Services TCP/IP This section describes the settings for TCP/IP. Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry http://192.168.1.1/ Example of the Internet address entry...
  • Page 80 10 Using CentreWare Internet Services 5) Set [Domain Name 1 - 3]. 6) Set [Timeout]. 7) Select the [On] check box to enable [Dynamic DNS Update]. Set the WINS information. 1) Select the [DHCP] check box if using DHCP for [Get WINS Server Address]. 2) Set [Primary WINS Server Address].
  • Page 81: Lpd

    Network Setting Items (Port/Protocol) for CentreWare Internet Services This section describes the settings for LPD. Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry http://192.168.1.1/ Example of the Internet address entry...
  • Page 82: Snmp

    10 Using CentreWare Internet Services SNMP This section describes the settings for SNMP. Note • When managing the machine using a software such as the CentreWare, enable the SNMP port. Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter>...
  • Page 83: Ipp

    Network Setting Items (Port/Protocol) for CentreWare Internet Services This section describes the settings for the IPP port. Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry http://192.168.1.1/ Example of the Internet address entry...
  • Page 84: Port 9100

    10 Using CentreWare Internet Services Port 9100 This section describes the settings for the Port 9100 port. Note • Enable the Port 9100 port when using HP-UX. Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter>...
  • Page 85: Ldap

    Network Setting Items (Port/Protocol) for CentreWare Internet Services LDAP This section describes the settings for the LDAP port. Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry http://192.168.1.1/ Example of the Internet address entry...
  • Page 86: E-Mail

    10 Using CentreWare Internet Services E-mail Enabling the Ports This section describes the procedure to enable the ports that are used for the E-mail and iFax features Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter>...
  • Page 87: Setting Items

    Network Setting Items (Port/Protocol) for CentreWare Internet Services Setting Items This section describes the setting items for the E-mail and iFax features. Note • Click [Help] at the top right of the CentreWare Internet Services screen for details on the setting items.
  • Page 88 10 Using CentreWare Internet Services Click [+] on the left of [Protocol Settings] to display the items in the folder. Click [TCP/IP]. Set [Host Name]. Set the DNS information. Note • The DNS settings are required when the addresses for a POP3 server and a SMTP server are set with the domain name instead of their IP addresses.
  • Page 89 Network Setting Items (Port/Protocol) for CentreWare Internet Services Set [SMTP Server Address]. Note • Set this item when using the E-mail, iFax, mail notice, or job completion notice feature. Set [SMTP Port Number]. Note • Do not enter a number for the port number that is already used for other port numbers. Set the SMTP authentication method using the [SMTP Send Authentication] pull-down menu.
  • Page 90: Http

    10 Using CentreWare Internet Services HTTP This section describes the settings for the HTTP port. Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry http://192.168.1.1/ Example of the Internet address entry...
  • Page 91: Webdav

    Network Setting Items (Port/Protocol) for CentreWare Internet Services WebDAV This section describes the settings for the WebDAV port. Start a web browser. Enter the machine’s IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry http://192.168.1.1/ Example of the Internet address entry...
  • Page 93: 11 E-Mail

    11 E-mail This chapter describes the configuration to utilize the services using E-mail on the machine. E-mail Overview..................92 Preparations ....................93 Installation Procedure .................94...
  • Page 94: E-Mail Overview

    Job Completion Notice Note • E-mail, and E-mail printing features are only supported by ApeosPort 550 I/450 I/350 I. • These features do not appear for some models. An optional package is necessary. For details, contact our Customer Support Center.
  • Page 95: Preparations

    Preparations Preparations The following items are required in order to use the E-mail feature. E-mail Mail Item Description E-mail iFax Completion Printing Notice Notice TCP/IP The TCP/IP address for the machine. address E-mail is exchanged using TCP/IP. Subnet Required when the network is divided mask into subnets.
  • Page 96: Installation Procedure

    11 E-mail Installation Procedure Installation Overview This section describes the configuration procedure to use the E-mail feature on the machine. The following two steps are necessary to use the E-mail feature. Enabling port and setting TCP/IP Set the machine to be able to use TCP/IP. Configuring E-mail Environment Set the items for E-mail on the machine.
  • Page 97: Configuring E-Mail Environment

    Installation Procedure 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note •...
  • Page 98 11 E-mail If [SMTP] has been selected for the [Mail Receiving Protocol] Aliases cannot be configured. A user can decide an account name (the left side of the @ mark). An address (the right side of the@ mark) is a combination of a host name and a domain name.
  • Page 99 Installation Procedure Set the interval for checking the e-mail on the POP3 server. [POP3 Server Login Name] Enter the name to login to the POP3 server. [POP3 Server Password] Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select [Save].
  • Page 100 11 E-mail [Domain 1] - [Domain 50] Specify up to 50 domains if either [Enter Permitted Domain Name] or [Enter Rejected Domain Name] has been selected for [Domain Filter]. 2) Select [Close]. Set the S/MINE information. 1) Select [PKI Settings (Public Key)]. 2) Select [S/MIME Settings] and set the following items.
  • Page 101: 12 Using Scan Service

    12 Using Scan Service This chapter describes the configuration to utilize the scan services on the machine. Scan Service Overview................100 Configuration of E-mail ................101 Configuration of Scan to Mailbox..............106 Configuration of Job Template..............111 Configuration of Scan to FTP/SMB............114 Configuration of the Job Flow ..............117...
  • Page 102: Scan Service Overview

    12 Using Scan Service Scan Service Overview The machine is capable of scan services. The following functions are available by using the scan services. E-mail Scan to Mailbox Job Template Scanning Scan to FTP/SMB Job Flow Scanning Note • This feature does not appear for some models. An optional package is necessary. For details, contact our Customer Support Center.
  • Page 103: Configuration Of E-Mail

    Configuration of E-mail Configuration of E-mail Preparations Prepare the following to use the E-mail feature on the machine. Registering E-mail account An E-mail account for the machine needs to be registered to a mail server. Note • Information on mail account registration, contact your system administrator. Installation Overview This section describes the configuration procedure to use E-mail on the machine.
  • Page 104: Configuring E-Mail Environment

    12 Using Scan Service Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. Either the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address.
  • Page 105 Configuration of E-mail Set an E-mail address, host name, and domain name. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Machine E-mail Address/Host Name]. 4) Select [E-mail Address] and then select [Change Settings]. 5) Enter an E-mail address using the keyboard displayed. 6) Select [Save].
  • Page 106 12 Using Scan Service [POP3 Server IP Address] Enter an IP address if [By IP Address] has been selected for [POP3 Server Setup]. Note • Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range from 0 to 255.
  • Page 107 Configuration of E-mail [SMTP AUTH Login Name] Set this item if [SMTP AUTH] has been selected for [E-mail Send Authentication]. [SMTP AUTH Password] Set this item if [SMTP AUTH] has been selected for [E-mail Send Authentication]. Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select [Save].
  • Page 108: Configuration Of Scan To Mailbox

    Enabling Port and Setting TCP/IP When using Network Scanner Utility2 (Scan Driver and Mailbox Viewer2) provided by Fuji Xerox, enable a salutation port and configure an IP address. When using an application supporting a WebDAV protocol provided by Fuji Xerox such as CentreWare EasyOperator, enable a WebDAV port and an Internet service (HTTP) port, and configure an IP address.
  • Page 109 5) Select [Port Status] and select [Change Settings]. 6) Select [Enabled] then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. When using an application supporting a WebDAV protocol provided by Fuji Xerox such as CentreWare EasyOperator 1) Select [System Settings].
  • Page 110: Registering A Mailbox

    12 Using Scan Service Registering a Mailbox The following describes the procedure to register a mailbox for storing scanned documents. Documents stored in a mailbox can be imported into a computer using a scan driver, CentreWare Internet Services or CentreWare EasyOperator. For information on how to import documents, refer to "Importing Scanned Data"...
  • Page 111 Configuration of Scan to Mailbox Select a mailbox to register and then select [Create/Delete]. Note • Mailboxes that have not been registered are displayed as “(Not In Use)”. Set a password. When setting a password 1) Select [On]. 2) Enter a password using the numeric keypad then select [Save]. The [Mailbox XXX - Create/Delete] screen appears.
  • Page 112 12 Using Scan Service Delete Documents with Expiry Date When an [Document Expiry Date] is set in [Stored Document Settings] under [System Settings], expired documents are deleted at the specified time. For information on the Document Expiry Date, refer to “Stored Document Settings” under "Chapter 11Setups"...
  • Page 113: Configuration Of Job Template

    Configuration of Job Template Configuration of Job Template Preparations The following software (optional) is required to use the job template scan feature on the machine. CentreWare Scan Service Installation Overview This section describes the configuration procedure to use the job template scan function on the machine.
  • Page 114: Configuring The Snmp Port

    12 Using Scan Service Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. Either the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address.
  • Page 115: Configuration On A Computer

    Configuration of Job Template Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and click [OK]. Note • The default user ID is “11111” and the default password is “x-admin”. 3) The right frame on the web browser will change to the machine reboot display.
  • Page 116: Configuration Of Scan To Ftp/Smb

    12 Using Scan Service Configuration of Scan to FTP/SMB Preparations Prepare the following to use the Scan to FTP/SMB feature. Using with FTP When using with FTP transmission, one of the following FTP servers and an account to FTP servers (login name and password) are required. Microsoft Windows Server 2003 FTP service of Microsoft Internet Information Server 6.0 Microsoft Windows NT Server 4.0, Microsoft Windows 2000 Server, Microsoft...
  • Page 117: Enabling Port And Setting Tcp/Ip

    Configuration of Scan to FTP/SMB Enabling Port and Setting TCP/IP In order to use Scan to FTP/SMB, enable a port (SMB or FTP client) and set the IP address. The procedure for setting the machine is as follows. Note • The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services"...
  • Page 118: Configuration On The Computer

    12 Using Scan Service 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note • Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. •...
  • Page 119: Configuration Of The Job Flow

    Configuration of the Job Flow Configuration of the Job Flow Preparations In order to use the job flow scan function on the machine, the following software is required. CentreWare Easy Operator CentreWare Easy Operator is stored in the CentreWare Utilities CD-ROM provided with the machine.
  • Page 120 12 Using Scan Service 5) Select [Port Status] and select [Change Settings]. 6) Select [Enabled] and then select [Save]. 7) Select [Close] repeatedly until the [Port Settings] screen is displayed. Enable the SNMP port. 1) Select [SNMP] and then select [Change Settings]. 2) Select [Port Status] and select [Change Settings].
  • Page 121: Configuring The Snmp Port

    Configuration of the Job Flow Configuring the SNMP Port Configure the transport protocol for the SNMP port using CentreWare Internet Services. Start a web browser. Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter>...
  • Page 123: 13 Using The Ifax Service

    13 Using the iFax Service This chapter describes how to use the Internet fax (iFax) service on the machine. iFax Overview ...................122 Preparations .....................122 Installation Procedure ................123...
  • Page 124: Ifax Overview

    13 Using the iFax Service iFax Overview When the fax feature is enabled and equipped with an optional Internet Fax kit, the machine can transmit scanned data as an e-mail attachment using either corporate networks or the Internet, unlike conventional fax machines which utilize public phone lines.
  • Page 125: Installation Procedure

    Installation Procedure Installation Procedure Installation Overview This section describes the configuration procedure to use the iFax feature on the machine. The following is the procedure to use the iFax feature. Enabling the port and Setting TCP/IP Enable the ports which are used for the iFax feature, and set an IP address of the machine.
  • Page 126: Configuring The E-Mail Environment

    13 Using the iFax Service Set the IP address. If the IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain the address. Either the address cannot be obtained automatically or manual configuration is preferred, configure the IP address, subnet mask, and gateway address.
  • Page 127 Installation Procedure Set an E-mail address, host name, and domain name. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Machine E-mail Address/Host Name]. 4) Select [E-mail Address] and then select [Change Settings]. 5) Enter an E-mail address using the keyboard displayed. 6) Select [Save].
  • Page 128 13 Using the iFax Service Enter an IP address if [By IP Address] has been selected for [POP3 Server Setup]. Note • Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. •...
  • Page 129 Installation Procedure [SMTP AUTH Login Name] Set this item if [SMTP AUTH] has been selected for [E-mail Send Authentication]. [SMTP AUTH Password] Set this item if [SMTP AUTH] has been selected for [E-mail Send Authentication]. Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select [Save].
  • Page 130: Testing Ifax

    13 Using the iFax Service Testing iFax Send from the Machine to a Computer Test the iFax transmission from the machine. Select [Fax/Internet Fax] on the [All Services] screen to display the [Fax/Internet Fax] screen. Select [iFax/Fax] several times to display "iFax" at the destination address column. Enter a destination address.
  • Page 131: 14 Communication Security

    14 Communication Security This chapter describes the configuration to utilize the communication security services on the machine. Communication Security Service Overview ..........130 Configuration of HTTP Communication Encryption ........131 Configuration of E-mail Encryption/Digital Signature ........134...
  • Page 132: Communication Security Service Overview

    14 Communication Security Communication Security Service Overview The communication data between the machine and computers on a network can be encrypted. For information on how to encrypt data, refer to the CentreWare Internet Services online help. HTTP Communication Encryption The SOAP port, Internet service (HTTP) port, IPP port, and WebDAV port use HTTP. The SSL and TLS protocols are used to encrypt the communication data.
  • Page 133: Configuration Of Http Communication Encryption

    Configuration of HTTP Communication Encryption Configuration of HTTP Communication Encryption Installation Overview The following is the procedure for HTTP Communication Encryption. Configuration on the Machine Configure a certificate to the machine. No certificate is imported on the machine in the default settings. Import certificates for a SSL server as needed. To set a certificate, use CentreWare Internet Services.
  • Page 134 14 Communication Security Start a web browser. Enter the machine IP address or the Internet address to the address entry column on the web browser, and press the <Enter> key. Example of the IP address entry http://192.168.1.1/ Example of the Internet address entry http://xxx.yyyy.zz.vvv/ Note •...
  • Page 135: Configuration On A Computer

    Configuration of HTTP Communication Encryption 1) Click [Certificate Management]. 2) Select [Category], [Certificate Purpose], and [Sort Order], and then click the [Display the List] button. 3) Select the owner of the certificate to be set. 4) Click the [Display Certificate] button. 5) Click the [Select Certificate] button.
  • Page 136: Configuration Of E-Mail Encryption/Digital Signature

    14 Communication Security Configuration of E-mail Encryption/Digital Signature Installation Overview The following is the procedure for E-mail Encryption/Digital Signature. Configuration on the Machine Configure a certificate to the machine. No certificate is imported on the machine in the default settings. Import certificates for a S/MIME as needed. Before configuring a certificate, configure the settings to encrypt HTTP Communication.
  • Page 137: Configuration On A Computer

    Configuration of E-mail Encryption/Digital Signature 4) Click the [Import] button. When a screen to enter the user name and password appears, enter the System Administrator user ID and password into [User Name] and [Password], and then click [OK]. Note • The default user ID is "11111" and the default password is "x-admin". Refresh the web browser.
  • Page 138 14 Communication Security Exporting a S/MIME certificate to the computer using CentreWare Internet Services For information on how to export a certificate, refer to the CentreWare Internet Services online help. Sending e-mail with S/MIME digital signature from a computer to the machine It is necessary to register the highest certificate issued by a certificate authority among S/MIME certificates of a computer to the machine.
  • Page 139: 15 Problem Solving

    15 Problem Solving This chapter describes how to troubleshoot network related problems, and important notes and restrictions. SMB ......................138 NetWare....................141 TCP/IP ......................145 CentreWare Internet Services ..............149 Scanner Features ..................151 E-Mail Features ..................152...
  • Page 140: Smb

    15 Problem Solving This section describes the troubleshooting, and notes and restrictions when using SMB. Troubleshooting The possible causes, check points, and remedies for problems when using SMB are as follows. When you cannot communicate with the printer Cause Check point Remedy The computer and the While [Search for Other...
  • Page 141: Notes And Restrictions

    When you cannot delete documents from the [Printer] window Cause Check point Remedy You are trying to delete all Confirm whether you are Select the print data to be print data displayed in the trying to delete the print data deleted, and delete from the [Printer] window.
  • Page 142 15 Problem Solving When the [SMB (Spool)] is set to [Hard Disk]. All print data spooled in the machine hard disk, including the data which is being printed is preserved. In this case, the stored data on the machine hard disk will be printed out in order before any later instructions when the machine is powered back When the [SMB (Spool)] is set to [Off].
  • Page 143: Netware

    NetWare NetWare The possible causes, check points, and remedies for problems when using NetWare are as follows. When you cannot print Cause Check point Remedy Network equipment (hubs, etc.) Check the network equipment to Set the machine's frame type to are not supporting automatic see if the data link indicator of the same type as the connected...
  • Page 144 15 Problem Solving Cause Check point Remedy Print data format and the print If the computer is running on environment settings on the Windows, set it not to output computer do not match. <Ctrl>-D. The number of print queues set Use NWADMIN from a computer Re-transmit the print data to the for the machine exceeds the...
  • Page 145: When "Switch The Machine Off" Is Displayed

    NetWare Cause Check point Remedy The directory tree name is not Print out the [System Settings Set the tree name. configured. List] to confirm if the tree name is specified. The context is not set. Print out the [System Settings Set the context.
  • Page 146: When No Notification Is Received

    15 Problem Solving When no notification is received The possible causes, check points and remedies when no notification is received on the computer which instructed a print job are as follows. When the printing problems are not notified Cause Check point Remedy The user is not listed on the print Use PCONSOLE from a...
  • Page 147: Tcp/Ip

    TCP/IP TCP/IP This section describes the troubleshooting, and notes and restrictions when using TCP/ Troubleshooting The possible causes, check points, and remedies for problems when using TCP/IP (LPD) are as follows. When using Windows 95, Windows 98, or Windows Me Cause Status display / Check point / Remedy The machine is connected to...
  • Page 148 15 Problem Solving When using Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003 When you cannot print Cause Check point Remedy The IP address is incorrect Request your network Set a correct IP address on administrator to check the the machine.
  • Page 149: Notes And Restrictions

    TCP/IP Notes and Restrictions The following are the notes and restrictions for using TCP/IP (LPD). Configuration on the Machine IP addresses are managed throughout the system as a whole. The configuration should be performed only after consulting with your network administrator. Subnet Mask and Gateway addresses may be necessary depending on the network environment.
  • Page 150 15 Problem Solving While Printing When the [lpd (Spool)] is set to either [Hard Disk] or [Memory] If the transmitted print data size exceeded the available amount of either hard disk or memory, the print data will not be received. Note •...
  • Page 151: Centreware Internet Services

    CentreWare Internet Services CentreWare Internet Services Troubleshooting The possible causes, check points, and remedies for problems when using CentreWare Internet Services. Symptom Remedy Cannot connect to Is the machine working properly? CentreWare Internet Check if the machine is powered on. Services Is Internet service (HTTP) port activated? Print out the [System Settings List] to confirm.
  • Page 152 15 Problem Solving Symptom Remedy Cannot enter Chinese No Chinese characters can be entered in fields displayed characters with "∗". Cannot delete jobs. Wait for a while and click the [Refresh] button.
  • Page 153: Scanner Features

    Scanner Features Scanner Features Notes and Restrictions The following are the notes and restrictions for using the scanner features. Refer to the Readme contained in the CentreWare Utilities CD-ROM for the notes and restrictions on Network Scan Driver and Mailbox Viewer2. Retrieving Documents from Mailbox When [Delete/Save Documents] is set to [Save], the same document can be accessed by multiple clients.
  • Page 154: E-Mail Features

    15 Problem Solving E-Mail Features Troubleshooting This section describes causes and recommended remedies for errors that may occur while using the mail notice service, the E-mail printing, iFax, and the E-mail feature. Symptom Remedy Cannot receive E-mail (E- Is the E-mail address for the machine configured? mail printing, iFax) Is [E-mail Receive] set to [Enabled]? Are IP addresses for the SMTP server and POP3 server (if...
  • Page 155: Index

    Index Index Numerics Delete Documents with Expiry Date ..108 <Dial Pause> button ........... 29 100BASE-TX ............50 Digital Signature ..........134 10BASE-T ............50 DNS ..............77 10BASE-T / 100BASE-TX connector ....17 document feeder glass ........15 document glass ..........15 Domain Filter ....... 87 Active Mode ............75 Domain Name ............
  • Page 156 IPP port ...............58 Port Number ............88 PostScript 3 Kit ..........19 <Power Saver> button ........28 power switch ............14 Job Completion Notice ........92 print ..............18 Job Flow Scanning ........100 Print iFax Headers and Contents ....... 86 <Job in Memory>...
  • Page 157 Index Tray 1 ..............14 Tray 2 ..............14 Tray 3 ..............14 Tray 4 ..............14 Tray 5 (bypass) ...........14 Tray 6 ..............14 Tree Name ............76 Unicode Support ..........74 UNIX ..............19 USB ..............72 USB 2.0 interface connector .......17 USB interface ............42 USB port .............42 using the Ethernet interface ........27 using the parallel interface ........26 using the USB interface ........26...
  • Page 159 ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/450 I Network Administrator Guide ME3446E2-1 (Edition 1) Manual Group July 2005 Human Interface Design Development © Copyright 2005 by Fuji Xerox Co., Ltd. Fuji Xerox Co., Ltd.