Avaya MasterDirectory User Manual page 94

MasterDirectory User's Guide
22. If you want to ignore specific data that appears in a specific field:
a. In the Ignore Entries area, select the specific field from the Field box.
b. Choose the Add button.
The Add Ignore Prefix dialog box appears.
c. Enter the prefix you want to ignore and choose the OK button.
The prefix you want to ignore is displayed.
d. Repeat steps b and c for other prefixes you want to ignore for the selected field.
When you are finished, proceed to step 23.
23. If you want to change the format of the data in the field that contains names:
a. In the Field box of the Name Format area, select the field that contains the names.
b. In the Format box, select the format of the names in the source file. The default choices are:
•
LastName FirstName (with a space between LastName and FirstName)
•
LastName FirstName,Middle (with a space between LastName and FirstName)
•
LastName,FirstName
•
LastName,FirstName,Middle
•
FirstName LastName (with a space between FirstName and LastName)
•
FirstName Middle,LastName (with a space between FirstName and Middle)
If none of the default choices match your requirements, type the appropriate format in the Format
box.
c. In the Convert To box, select the format that you want the data in the names field to appear in
MasterDirectory. The default choices are:
•
LastName FirstName (with a space between LastName and FirstName)
•
LastName FirstName,Middle (with a space between LastName and FirstName)
•
LastName,FirstName
•
LastName,FirstName,Middle
•
FirstName LastName (with a space between FirstName and LastName)
•
FirstName Middle,LastName (with a space between FirstName and Middle)
If none of the default choices match your requirements, type the appropriate format in the Convert
To box.
24. If you want to populate blank fields during the import, select the Populate blank fields check box.
25. When you are finished specifying the import settings, choose the OK button.
86