Avaya MasterDirectory User Manual page 75

The Field [Offset: Length] box shows the field labels for the source file. The MasterDirectory Fields
box shows the fields available in the MasterDirectory window.
12. In the Field [Offset: Length] box, select a field that you want to import from the source file.
13. In the MasterDirectory Fields box, select the field in the MasterDirectory window where you want the
selected field in the source file to appear.
14. Choose the Map button.
The selected MasterDirectory field appears next to the selected field from the source file, under the
Mapped To column.
15. Repeat steps 12 to 14 for all of the fields that you want to import from the source file.
16. When you are finished mapping fields, choose the Next button.
The Import Map (Step 4 of 4) dialog box appears.
17. In the Import Mode box, select how you want the information imported. You have the following
options:
•
AppendAll, which adds all of the specified information from the source file to the current
MasterDirectory file. (This is the default.)
•
AppendNew, which appends only new information from the source file to the current
MasterDirectory file. MasterDirectory compares the source file information with the information in
the current MasterDirectory file to determine what information is new.
•
Update, which takes only the new information from the source file, and places it in the current
MasterDirectory file.
•
AppendUpdate, which adds the new records and updates any existing records that have changed.
•
Delete, which deletes a list of records.
•
ReplaceDatabase, which replaces the database information in the current MasterDirectory file
with the information from the source file.
•
Synchronize, which compares the information in the mapped fields from the source file with the
database information in the current MasterDirectory file. This option adds the new records and
updates any existing records that have changed (like the AppendUpdate option) and also deletes
data from the current MasterDirectory file if the data are not in the source file.
•
Compare, which compares the information in the mapped fields from the source file with the
database information in the current MasterDirectory file. When you choose this option, no new
destination file is created. However, MasterDirectory does generate a report in the comma
delimited fields format, which shows the new and updated records between the source file and the
current MasterDirectory file. This report file has the title of the map with a ".cmp" extension and is
located in the directory where the map file resides. You should select this option if you want to
know the changes between the information in the mapped fields from the source file with the
database information in the current MasterDirectory file.
Chapter 4: Importing Data
67