Printing An Address That Does Not Appear On The Document - Pitney Bowes DocuMatch Integrated Mail System Application Notes

DocuMatch Application Notes

Printing an Address that Does Not Appear on the Document

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Normally, the DocuMatch print driver expects to find the
address for the envelope on the first page of the printed
document. However, some documents do not include a full
address on the first page of the document. An example is
an informal letter, which might have a printed letterhead but
begins with "Dear Fred,".
In cases like this, you can set up your document with a full
address merged from the database but instruct Word (or
whatever application you are using) not print the address.
In Word, you can insert the appropriate merge fields at the
top of your document and then use Format/Font to set
them to 1 point type with the color set to white. When you
do this, the merged data takes up a tiny amount of space
at the top of the document and will not print; but the sys-
tem will pass the address to the driver so that it will be
recognized and printed properly on the envelope.
If your mailpiece does not include a laser-printed docu-
ment, you can still have the system print addresses on
envelopes and include any cut sheets or inserts. In this
case:
1. Create a simple one-page document that has only the
fields you want included in the address.
2. On the Document tab of the Driver Setup Screen, set
Pages to 0. With this selection, the driver finds the
address on each page and transfers it to the enve-
lope— but it will not print any document pages.
Another way to specify the envelope address without
printing it on the document is to place the address on a
control page, as described in Customizing your Docu-
ments... (see page 56). An address in a control page
overrides any address in your document. If you place the
address on a control page, select Search as the address
detection mode.
DocuMatch Integrated Mail System
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