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Setting Up Files for Merging with WordPerfect for Windows, continued
Importing ASCII
Data into
WordPerfect
Version 6.1
DocuMatch
Integrated Mail System
TM
for each field in your data file. Following that is a section for
each record with an ENDFIELD at the end of each item of
field data. Check to make sure the data is correct. If the
last record is missing, its record terminator may be missing
from the original file. You can now return to the document
window with the merge bar and start adding the fields to
the document.
1. Select Edit/Preferences.
2. Double-click on Convert to bring up the Convert Prefer-
ences dialog. The delimiters and encapsulation charac-
ters are defined as in Version 6.0.
3. After closing the Convert Preferences dialog, open the
data file using File/Open. This brings up the Convert
File Format dialog.
4. Choose ASCII (DOS) Delimited Text. You'll see the
Import Data dialog box. Specify the data type as ASCII
Delimited Text and next to Import As: choose Merge
Data File.
5. Check that the file name and delimiters are correct,
then click on OK. This converts the data into a merge
data file which is displayed in the active window. Check
it as described above, save it, and you are ready to do
the merge.
If the converted data file does not have a FIELDNAMES
section at the top, you can add one at this time. If you do
not add a FIELDNAMES section, you must refer to the
fields by number in your main document.
To add the FIELDNAMES to the converted data file in the
active window:
1. Select Tools/Merge and click on Data.
2. Select Use File in Active Window.
DocuMatch Application Notes
21
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