Printing Presorted Data With Another Application; Handling Tray Breaks With Other Applications - Pitney Bowes DocuMatch Integrated Mail System Application Notes

Using DocuMatch with SmartMailer for Windows, continued
Printing
Presorted Data
with Another
Application
Handling Tray
Breaks with
Other
Applications
DocuMatch Integrated Mail System
TM
6. Review the sorted file. When you are satisfied that it is
correct, select File/Export to export it in an appropriate
format for your application. Note that if you are sending
data to Microsoft Word in DBF format, the file must
have a DBF extension or Word will not recognize the
format. Make sure you choose a different name from
your original mail list file so you do not overwrite it.
When exporting, you can reduce the size of your file by
removing any unnecessary fields. However, you should
keep the PS_BRK field. You will use this later to mark
the tray breaks in the finished mail.
7. Print the presort reports and tray labels.
8. Import the sorted file into your application. The method
for doing so is explained elsewhere in these notes.
When you are producing a presorted mail run, it is impor-
tant to know which pieces to put in each mail tray. A simple
way of doing this is to refer to the presort reports to see
how many pieces are in each tray. Then use your applica-
tion to produce the mail in batches of one tray. Each time
the DocuMatch completes a job, you know there will be a
complete tray in the stacker. If you print in batches of one
tray, you do not need to select Preserve output order.
You can also use the PS_BRK field in the database to mark
tray breaks in your finished mail. The first piece in each tray
will have PS_BRK set to a value of 4. If you set up your
documents with a control page and the ZIPBreak=1 com-
mand whenever PS_BRK is 4, the system will offset the
first piece of each tray in the stacker. It will also ensure that
if the DocuMatch stops and mail pieces need to be re-
moved, all the finished pieces will be in the correct tray.
The procedure for setting up control pages is described on
pages 56 through 62 of these notes.
DocuMatch Application Notes
27