Running The Merge - Pitney Bowes DocuMatch Integrated Mail System Application Notes

DocuMatch Application Notes
Setting Up and Running Merges with MS Word for Windows,
continued
Running the
Merge
16
If the trial merge gives errors, use the arrow keys or the
number entry on the Mail Merge toolbar to go to the bad
record and examine the problem. Usually errors about too
many fields in certain records are caused by the field
delimiter character appearing inside a field. Errors about
too few fields in certain records may be caused by extra
blank lines in the merge data. If there are too many or too
few fields in all the records, there is probably a mismatch
between the header record and the data.
Once you have the merge set up and the trial merge runs
smoothly, you are ready to generate mail. Go to Tools/Mail
Merge and click on Merge or click the Mail Merge button
(with an arrow and three dots) on the Mail Merge toolbar.
Under Merge To: it is usually best to choose Printer. This
will send your job directly to the printer, rather than a new
document. On this screen, you can also choose whether to
run the whole job or just a range of records. To practice,
you can produce just the first 10 mail pieces of the job by
choosing 1 to 10 under Records to be Merged. If your job
is over about 1,500 records, you may get better perfor-
mance by breaking it into sections of about 500 records
each.
You will usually want to select Don't print on blank lines
when data fields are empty. With this selection, any blank
lines in the middle of your address are skipped, improving
the appearance of the result. From this screen, you can
also select and sort records to be merged, but this may
slow down the merging considerably. When you have made
your selections, click on Merge.
This will bring up Word's Print screen. Check that Pitney
Bowes DocuMatch is selected as the printer. If it is not,
select it.
DocuMatch Integrated Mail System
TM