Creating Subscribers Record; Adding A Record - Xerox WorkCentre 220 User Manual

C
REATING SUBSCRIBERS RECORD
For each contact record, complete the fields listed below. Only fields with the Name and
Telephone number have to be completed:
• Contact NAME,
• TEL and fax number of contact,
• E-mail address, example: dupont@example.co.jp,
or
• FTP address, example: 192.168.1.1
Note -
If you have not entered an e-mail address, then you have the possibility of entering an FTP
address (for archiving purposes).
• FORMAT: by default, the attachment is PDF or Image (.tiff or .jpeg)
• RECORD NUMBER: this number is automatically allocated by the fax (you can, none the less,
modify it). It gives you quick access to the directory,
• RATE send fax you can choose for each contact the minimum send rate for faxes you send to him.
Available rates are 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second. The maxi-
mum speed can be used if the telephone line is of good quality, meaning appropriate, without
echo.
Note -
If a contact has the two fields TEL and E-MAIL completed, the validation key (
will define whether the document is sent by telephone network or via the internet.
Your fax has just created a new record, fill it in by first entering your subscriber's name then
validate with OK.
To associate an e-mail address :
Note -
You can stop the list creation at any time by pressing
Enter the person's fax number
Enter the E-Mail address of your subscriber and press OK to confirm.
Your subscriber's ID number will automatically appear on the screen, if you wish to modify this
number you may do so by choosing another free number and validate with OK.
Select the option
subscriber. The first available letter appears by default. If you want to change it, scroll the letters
by menas of the
1. If your machine is connected to a PABX, you may need to insert a pause for dial tone (symbolized by the sign / in the
number) except if a local prefix is already programmed (see § Local Prefix)
A
DDING A RECORD
1
and press OK to confirm.
assigned key if you want to assign a letter (shortcut key) to your
WITH
or keys, and press OK to confirm.
5-2
11 OK - DIRECTORY / NEW CONTACT
.
Directory
or )