Scanning To A Folder On The Printer; Enabling Or Disabling Scan To Mailbox; Setting Scan Policies - Xerox WorkCentre 7800 Series System Administrator Manual

Scanning

Scanning to a Folder on the Printer

The Scan to Mailbox feature allows users to scan files to mailboxes, which are folders created on the
printer hard drive. These files can then be retrieved through CentreWare Internet Services. This feature
provides network scanning capability without the need to configure a separate server and is supported in
Workflow Scanning. For details, see
For instructions on using this feature, see the User Guide for your printer model.

Enabling or Disabling Scan to Mailbox

1. In CentreWare Internet Services, click Properties > Services.
Click Scan to Mailbox > Enablement.
2.
3. Under Scan to Mailbox, select Enabled.
Note: When you enable Scan to Mailbox, folders appear as templates in the list of Workflow
Scanning templates at the control panel.
4. To set the default view to show folders on the Scan tab in CentreWare Internet Services, select On
Scan tab, view Mailboxes by default.
Click Apply to save the new settings or Undo to retain the previous settings.
5.

Setting Scan Policies

Scan policies allow you to manage how users are allowed to scan files, create folders, and assign
passwords to their folders on the printer.
1. In CentreWare Internet Services, click Properties > Services.
2. Click Scan to Mailbox > Scan Policies.
3. Under Scan Policies, select or clear:
− Allow scanning to Default Public Folder allows users to scan files to the Default Public Folder
without requiring a password.
− Require per job password for public folders requires users to type a password for every job
they scan to the public folder.
− Allow additional folders to be created allows users to create additional public or private
folders on the printer. If Require password when creating additional folders is disabled,
assigning a password to the folder is optional and creates a public folder. If Allow additional
folders to be created is disabled, the Create Folder button does not display on the Scan tab.
− Require password when creating additional folders requires users to type a new password
every time they create a folder. This feature only allows users to create private folders.
− Prompt for password when scanning to private folder requires users to type the password at
the control panel every time they scan a job to a private folder.
− Allow access to job log data file allows users to print a job log containing details for any
scanned image. Third-party applications can be used to search, file, and distribute jobs based
on job log information.
150 WorkCentre 7800 Series Multifunction Printer
System Administrator Guide
Workflow Scanning on page 159.