Image Access BookTEK 5 V3 Setup Instructions

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BookTEK ® 5

V3/V2/

V3 Archive/V2 Archive

Setup instructions

English

03/2025

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Summary of Contents for Image Access BookTEK 5 V3

Page 1 BookTEK ® 5 V3/V2/ V3 Archive/V2 Archive Setup instructions English 03/2025...
Page 2 Table of Contents Revision overview ..................5 Notes on the instructions and the manufacturer ........5 Keep instructions available ................5 Design features in the text ................6 Design features in illustrations ..............7 Associated documents .................. 7 Copyright ....................... 8 Contact details of the manufacturer in Germany .........
Page 3 Installation site ..................22 Environmental conditions ................22 Monitor positions ..................24 Prepare setup ..................25 Removing transport locks - BookTEK® 5 V3/V2 Archive ......25 Mounting the V-glass plate - BookTEK® 5 V2 Archive ......... 25 Connecting the touchscreen monitor ............27 Connecting the power supply ..............
Page 4 Dimensions and weight Bookeye® 5 V3 Archive ......... 48 Dimensions and weight BookTEK® 5 V2 ............48 Dimensions and weight Bookeye® 5 V2 Archive ......... 49 Ambient conditions ..................49...
Page 5 Revision overview Revision overview Date Rev. Name Description of the Reason for the change change 19.03.2025 First draft First published version Notes on the instructions and the manufacturer These instructions will help you to safely prepare and carry out the setup for the BooTEK®...
Page 6 Notes on the instructions and the manufacturer Design features in the text Various elements of this guide have specified design features. This allows you to easily distinguish the following elements: normal text BUTTONS OF THE SCREEN "menu labels" ➢ Action steps •...
Page 7 Notes on the instructions and the manufacturer Design features in illustrations When elements are referred to in a legend or in the running text, they are given a number (1). Associated documents The accompanying documents include: • Unpacking and packing instructions, •...
Page 8 © Image Access GmbH 2025 All rights reserved. Trademark Scan2Net®, Scan2Pad®, BookTEK® and WideTEK® are registered trademarks of Image Access, all other trademarks are the property of their respective owners. Contact details of the manufacturer in Germany Image Access GmbH Hatzfelderstraße 161-163...
Page 9 Device safety Device safety Intended use The scanner is used to scan images and documents of all types. The documents must comply with the characteristics according to the technical specifications. The scanner is intended for use in closed rooms in the commercial sector.
Page 10 AC adapter with an AC adapter of the same type. ➢ Do not use the scanner if it is visibly damaged. In this case, unplug the power cord from the power outlet. Contact Image Access technical support, see section Technical Support from page 8.
Page 11 Device safety Avoid material damage or malfunctions ➢ To comply with the environmental conditions, ensure good room ventilation. ➢ Do not place the scanner near equipment that emits strong electromagnetic radiation. ➢ Always place the scanner on a suitable, stable table or on the optionally available base.
Page 12 Device safety Design features of warnings This manual contains the following warnings: WARNING Notes with the word WARNING warn of a dangerous situation that can possibly lead to death or serious injury. CAUTION Notes with the word CAUTION warn of a situation that may result in minor or moderate injury.
Page 13 Description Description Task and function The scanner is used to scan images and documents of all types. The characteristics of the documents, such as size, thickness, etc., must comply with the specifications found in the technical data. The scanner is intended for use in closed rooms in the commercial sector.
Page 14 Description Control panel buttons The control panel of the BookTEK® 5 V3/V3 Archive/V2/V2 Archive has three buttons with additional functions. Name Function Start Starts a scan job Scan Starts a single scan. Send Saves a scan job...
Page 15 Description Overview back side The following figure shows the back of the scanner. Designation Main switch Connection socket 24 V DC for external power supply unit Connection socket for foot switch Network connection socket Recovery button Rear neck cover, bottom Neck cover rear, top...
Page 16 Description Overview BookTEK® 5 V3/V2 Archive Designation Two USB ports Keyboard housing Book cradle Glass plate holder for the V-shaped glass plate (flat-shaped glass plate optional) Camera head Main switch Power button...
Page 17 Description Control panel buttons The control panel of the BookTEK® 5 V3/V3 Archive/V2/V2 Archive has three buttons with additional functions. Name Function Start Starts a scan job Scan Starts a single scan. Send Saves a scan job...
Page 18 Description Overview back side The following figure shows the back of the scanner. Designation Glass plate transport fuse Rating plate Connection socket 24 V DC for external power supply unit Recovery button Network connection socket Connection socket for foot switch Two USB ports - (One USB port for touch screen monitor) HDMI port connection socket Main switch...
Page 19 Description Overview screen page for the setup menu Designation Buttons and parameters Display of the menu designation Display of the online help Button for exiting the setup menu to the start screen Display of the serial number Display of the IP address Display of the firmware version...
Page 20 Description Rating plate The rating plate is located on the back of the scanner. The following illustration shows the rating plate of the BookTEK® 5 V3/V3 Archive model (example).
Page 21 Description The following illustration shows the rating plate of the BookTEK® 5 V2/V2 Archive model (example). Serial number The serial number of the scanner is located on the back of the scanner head. Keep the serial number handy when calling for support. User interfaces The scanner can be operated in five ways.
Page 22 Installation site Installation site Environmental conditions When operating the scanner, make sure that the room is well ventilated to ensure the operating conditions. The installation site must be chosen so that • the distance between the sides of the scanner and the wall is at least 100 •...
Page 23 Installation site After changing from a cold to a warm environment, allow at least one hour for the scanner to adjust to the ambient temperature before turning it on. When the scanner changes from a cold to a warm environment, condensation moisture may form inside the housing.
Page 24 Installation site Monitor positions The scanner is shipped with a separately packaged touchscreen monitor. This is used for scanner operation via the ScanWizard user interface. Please follow the instructions in the supplied Assembly manual.
Page 25 Prepare setup Prepare setup Removing transport locks - BookTEK® 5 V3/V2 Archive The scanner is equipped with a transport lock. The transport lock is located on the back of the scanner, at the lower end of the scanner neck (1). Before using the scanner for the first time, you must remove the transport lock.
Page 26 Prepare setup and down. The glass plate improves the results when scanning documents when the book cradle is in the V or flat position. If documents are to be scanned with the book cradle in the flat position, the glass plate can be temporarily removed or replaced with the optional flat glass plate.
Page 27 Prepare setup Positioning the glass plate on the support ➢ Check the four slotted screws (1) for the correct distance between the support and the screw head. If the distance is too small, turn the screws slightly counterclockwise to increase the distance. ➢...
Page 28 Prepare setup ➢ Connect one HDMI plug of the HDMI cable to the HDMI connection socket of the monitor. ➢ Connect the other HDMI plug of the HDMI cable to the HDMI connection socket on the back of the scanner. ➢...
Page 29 Prepare setup Connecting the power supply WARNING Risk of electric shock due to incorrect connection. ➢ Ensure that the mains socket is earthed in accordance with local regulations. CAUTION Incorrect routing of the connection cables can cause tripping, broken bones, bruises and crushing. ➢...
Page 30 Prepare setup Establish network connection CAUTION Incorrect routing of the connection cables can cause tripping, broken bones, bruises and crushing. ➢ Lay the connection cables so that no one can trip over them. To establish the network connection, follow the steps below: ➢...
Page 31 Prepare setup Switch on scanner To switch on the scanner, proceed as follows: ➢ Press the MAIN switch (1) on the rear panel to the "I" position. The scanner is in stand-by mode. To exit stand-by mode, proceed as follows: ➢...
Page 32 Prepare setup After a short waiting time, the Setup Wizard is displayed on the touchscreen.
Page 33 Prepare setup Switch off scanner To switch the scanner to stand-by mode after performing the setup, proceed as follows: ➢ On the Select Application screen, tap POWER OFF (1). You can also press the POWER button briefly to access this menu. Do not press the POWER button for longer than 5 seconds, otherwise the scanner will switch off hard.
Page 34 Prepare setup If you will not be using the scanner for an extended period of time, you can further reduce power consumption by turning off the stand-by power. To do this, follow the steps below: ➢ Make sure the scanner is in stand-by mode. ➢...
Page 35 Perform setup Perform setup Setup Wizard The Setup Wizard is displayed on the touchscreen immediately after the startup process is complete. The Setup Wizard allows the user to perform the most important settings on the touch screen during the initial installation of a Scan2Net scanner. After the Setup Wizard has been successfully completed, the scanner can be used immediately without any further settings.
Page 36 Perform setup All user interfaces of the Setup Wizard are described in the online help. To exit the Setup Wizard you have to deactivate it in the LAUNCH SCAN APPLICATION tile. Starting the Setup Wizard after booting the scanner can be reactivated in the DEVICE SETUP section of Scan2net.
Page 37 Perform calibrations Perform calibrations Activate setup menu To activate the setup menu, you must log in. To do this, proceed as follows: ➢ Tap on the OPERATION SYMBOL (1).
Page 38 Perform calibrations The login screen is displayed. ➢ Enter the login data in the login window. ➢ To do so, tap the corresponding input field with your finger. ➢ The on-screen keyboard is displayed. ➢ Enter "Poweruser" in both input fields. ➢...
Page 39 Perform calibrations Overview screen page for the setup menu White Balance: Display the "White Balance" submenu. Focus and Scan Display the "Focus and Scan Area" submenu. Area: Test Suite: Display the "Test Suite" submenu IP Address: Display of the "IP Address" submenu WLAN: Display of the "WLAN"...
Page 40 Book Cradle BookTEK® 5 V3/V2 Book Cradle BookTEK® 5 V3/V2 The BookTEK 5 V3/V2 Archive is equipped with a book cradle. The book cradle can be used in two modes, in flat position (180 degrees) or in V- position (120 degrees).
Page 41 5 V3/V2) or by pressing the scan button on the control panel. Book Cradle BookTEK® 5 V3/V2 In addition to the functions of the BookTEK 5 V3/V2 book cradle, the book plates of the BookTEK 5 V3/V2 Archive book cradle can be adjusted...
Page 42 System Restore System Restore Solid State Disk Software Error The file system and Linux operating system of a Scan2Net scanner are very robust and fault tolerant. The file system is capable of repairing itself even if the system loses power during a hard drive write, which would almost certainly damage any Windows, Android, or MAC operating system based computer.
Page 43 System Restore System Restore to Factory Defaults The recovery procedure is a simple process: Step Action Turn off the scanner either from the touchscreen, from the Scan2Net application currently in use, or by pressing the POWER button. If the device does not go into standby mode, press and hold the POWER button for more than 5 seconds to hard-switch the scanner into standby mode.
Page 44 System Restore System recovery of user settings Set system restore point Step Action Open a tab in a web browser and enter the IP address of the scanner. The Scan2Net window appears. Click SETUP DEVICE, and then click POWERUSER. Enter "Poweruser" as the user name and password. Select SYSTEM RESTORE from the RESETS AND DEFAULT VALUES menu.
Page 45 Cleaning Cleaning To keep the scanner in good working condition, make sure it is free of dust, ink, grease, and other contaminants. Scanners are high resolution optical instruments with high quality glass parts. Since a higher quality scanner will reveal smaller particles of dirt and dust better than a lower quality scanner, special care must be taken to keep all parts, and especially all glass parts, as clean as possible.
Page 46 Technical Specifications Technical Specifications Optical System Maximum scanning area (V2) 460 × 620 mm (40 to 105 °F), 14 % larger than DIN A2 Maximum scanning area (V3) 390 × 480 mm (15.3 x 18.9 inch), 50 % larger than DIN A3 Scanner resolution 400 ×...
Page 47 Technical Specifications Electrical Specifications External Power Supply Voltage 100 to 240 V AC Frequency 47 to 63 Hz Operating Temperature 0 to 40 °C (32 °F to 104 °F) Relative Humidity 20 to 80 % (non-condensing) ECO Standard CEC Level VI Scanner Voltage 24 V DC...
Page 48 Technical Specifications Dimensions and weight BookTEK® 5 V3 External dimensions of the 720 x 510 x 540 mm scanner (H x W x D) Weight of the scanner 29 kg Dimensions of the transport box 800 × 630 × 720 mm (H ×...
Page 49 Technical Specifications Dimensions and weight BookTEK® 5 V2 Archive External dimensions of the 870 x 730 x 670 mm scanner (H x W x D) Weight of the scanner 53 kg Weight of the scanner ready for 60 kg use (with monitor and V-glass plate) Dimensions of the transport box 1010 ×...

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Booktek 5 v2 Booktek 5 v3 archive Booktek 5 v2 archive