Fuji Xerox ApeosPort-II 7000 User Manual

Facsimile

Hide thumbs Also See for ApeosPort-II 7000:

User manual (244 pages)

Table Of Contents

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

133

134

135

136

137

138

139

140

141

142

143

144

145

146

147

148

149

150

151

152

153

154

155

156

157

158

159

160

161

162

163

164

165

166

167

168

169

170

171

172

173

174

175

176

177

178

179

180

181

182

183

184

185

186

187

188

Table of Contents

Quick Links

Download this manual See also: User Manual

Table of Contents

Need help?

Do you have a question about the ApeosPort-II 7000 and is the answer not in the manual?

Questions and answers

Summary of Contents for Fuji Xerox ApeosPort-II 7000

Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
Page 3: Table Of Contents
Table of Contents Table of Contents Table of Contents ......................1 Before Using the Machine ..................7 Preface ........................8 Types of Manuals ......................9 Using This Guide ....................... 10 Organization of This Guide ................... 10 Conventions ......................11 Safety Notes ......................13 Electrical Safety ....................
Page 4 Specifying a Destination Using the Address Book..........44 Speed Dialing (Entering Numbers Using Address Number)........45 Specifying a Destination Using One Touch Buttons ..........45 Specifying a Destination Using the Keyboard Screen ...........46 Entering Specific Symbols ..................47 Removing/Confirming Specified Recipient ............47 General Settings......................49 Lighten/Darken (Adjusting Density Level)..............49 2 Sided Originals (Transmitting 2-sided Originals) ..........49 Original Type (Selecting the Image Quality Type for the Document) ....50...
Page 5 Table of Contents Using Mailbox Receive ..................86 Facsimile Information Services.................. 87 Using the Receiver....................87 When Not Using a Receiver.................. 88 Send from Mailbox ....................89 Checking/Selecting Mailbox Documents ..............90 Printing/Deleting Documents in the Mailbox.............. 91 [Mailbox - Print Settings] Screen................91 Configuring/Starting Job Flow ...................
Page 6 Comments ......................129 Paper Size/Type ....................129 Login Setup/Auditron Administration ................130 Fax Billing Data....................130 Job Status .......................131 Job Status Overview ....................132 Printing and Deleting Stored Documents ..............133 Public Mailbox......................133 Undelivered Faxes....................134 Handling Error Terminations ..................136 Machine Status .......................137 Overview of Machine Status..................138 Machine Status......................139 Machine Information ....................139 Fax Receiving Mode ....................140...
Page 7 Table of Contents Trouble during Faxing....................163 Sending Problems....................163 Receiving Problems .................... 164 Error Code ....................... 166 12 Appendix ........................ 167 Specifications ......................168 Optional Components....................170 Notes and Restrictions .................... 171 Notes and Restrictions on the Use of the Machine..........171 Notes and Restrictions in the Interrupt Mode............
Page 9: Before Using The Machine
1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes you need to read before using the machine. Preface ......................8 Types of Manuals ..................9 Using This Guide ..................10 Safety Notes ....................13 Regulation....................20 Environment....................21...
Page 10: Preface
1 Before Using the Machine Preface Thank you for selecting the Fuji Xerox ApeosPort-II 7000/6000, Docucentre-II 7000/ 6000 (hereafter referred to as “the machine”). This guide explains how to operate the machine and the precautions that must be followed during fax operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.
Page 11: Types Of Manuals
Guides for Optional Accessories Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for ApeosPort-II 7000/6000. These User Guides are referred to as "guides for optional accessories". Guides for optional accessories are provided in two forms, as printed or as On-line Help.
Page 12: Using This Guide
1 Before Using the Machine Using This Guide This guide provides all the necessary copy/print/scan operating procedures, and precautions. Organization of This Guide This guide consists of the following chapters. 1 Before Using the Machine Describes how to use this guide as well as cautions on using the product safely and legally.
Page 13: Conventions
Using This Guide Conventions The screen images and illustrations that are used in this guide are for the DocuCentre series. The screen images and illustrations that are used in this guide are based on the machine configuration with the various options. Some of the items in the screen images may not be displayed or there may be features that cannot be used depending on the machine configuration.
Page 14 1 Before Using the Machine Orientation of documents or paper is described in this guide as follows: , ,Long Edge Feed (LEF):Loading with one of the long edges of the document or paper. ,Short Edge Feed (SEF):Loading with one of the short edges of the document or paper.
Page 15: Safety Notes
Safety Notes Safety Notes Before using this product, read "Safety Notes" carefully for safety use. This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use. WARNING Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty.
Page 16: Electrical Safety
If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.
Page 17: Machine Installation
Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
Page 18 1 Before Using the Machine DocuCenre with C-Finisher with Booklet Maker and HCF (A4 1 Tray) 1733 1470 (mm) 2212 DocuCentre with Booklet Finisher D2, D2 Folder Unit, and HCF (A4 2 Tray) 1733 1876 (mm) 2780 Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries.
Page 19: Operational Safety
To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative. The product emits smoke or its surface is unusually hot.
Page 20 (2) Check the indication ("O"). It means that the ground fault interrupter circuit works properly. (3) Return the ground fault interrupter switch to ON ("|"). If the circuit does not work properly, contact your local Fuji Xerox representative. Do not attempt to remove a paper jammed deeply inside the product, particularly a paper wrapped around a fuser or a heat roller.
Page 21: Consumable
It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative. Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion.
Page 22: Regulation
Connect this product into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. Changes and modifications to this product not specifically approved by Fuji Xerox may void the user’s authority to operate this product. Product Safety Certification (CB) This product has been tested and found to comply with IEC60950-1:ed.1 and certified...
Page 23: Environment
Proper disposal is required for drums and toner cartridges no longer needed. Do not open drum and toner cartridge containers. Return them to your local Fuji Xerox representative. For recovery of scarce resources, Fuji Xerox reuses the rechargeable batteries used in this product after the product is returned.
Page 25: Fax
2 Fax This chapter describes the basic fax procedures and the fax features provided by the machine. Important • The fax features are not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. Telephone Line Connectors................24 Control Panel ....................25 Operations during Faxing ................32...
Page 26: Telephone Line Connectors
2 Fax Telephone Line Connectors The following describes the names and functions of the phone line connectors that are located on the back of the machine. Telephone Line Connectors Name on the Name on the Function machine cover touch screen Used to connect an external telephone.
Page 27: Control Panel
Control Panel Control Panel The following describes the names and the functions of the control panel components of the fax features in particular. ＃ Component Function <Review> button Press this button to open the [Review] screen. In this screen, you can check a list of the status of fax features whose settings have changed from the defaults.
Page 28: Fax Procedure
2 Fax Fax Procedure This section describes the basic fax operations. The following shows the fax flow and reference sections. Step 1 Loading Documents ......................26 Step 2 Selecting Features ......................28 Step 3 Specifying the Destination....................29 Step 4 Starting the Fax Job ......................30 Step 5 Confirming the Fax Job in the Job Status ................31 Step 1 Loading Documents There are two methods for loading documents:...
Page 29 ) is not supported. The procedure for loading documents is the same for both document feeders (ApeosPort-II 7000/6000 and DocuCentre-II 7000/6000). The following example shows how to load documents using a document feeder (DocuCentre-II 7000/6000). Remove any paper clips and staples before loading the document.
Page 30: Step 2 Selecting Features
2 Fax Open the document cover. Important • Ensure that a screen is displayed on the control panel, and then load a document. If a document is loaded before a screen is displayed, the machine may not properly detect the document size.
Page 31: Step 3 Specifying The Destination
Fax Procedure Select the features to set from each tab as necessary. The following shows the reference section for each feature. "General Settings" (P.49) "Layout Adjustment" (P.52) "Transmission Options" (P.56) "Advanced Features" (P.72) Step 3 Specifying the Destination Three methods are available to specify recipients: by phone number, by address number, and by group dial number.
Page 32: Step 4 Starting The Fax Job
2 Fax Enter a fax number using the numeric keypad. Numeric keypad To specify multiple recipients, select [Next Recipient] on the touch screen. Note • If you enter an incorrect value, press the <C> button and enter the correct value. •...
Page 33: Step 5 Confirming The Fax Job In The Job Status
Fax Procedure While documents are being scanned, select [Next Original]. Note • When using the document feeder, load the next document after the machine has finished scanning the first document. • When the above screen is displayed and no operation is performed during a certain period of time, the machine automatically assumes that there are no more documents.
Page 34: Operations During Faxing
2 Fax Operations during Faxing The following describes the available operations during faxing. The following shows the reference section for each feature. Stopping the Fax Job........................32 Changing the Scan Settings......................33 Stopping the Fax Job To cancel scanning a fax document, follow the procedure below. Press either [Stop] on the touch screen or the <Stop>...
Page 35: Changing The Scan Settings
Operations during Faxing Select the job to cancel, and then select [Cancel]. Changing the Scan Settings You can change the scan settings while scanning the document. Select [Next Original]. Select [Change Settings...]. Set [Resolution], [Original Size], and [Lighten/Darken]. For each setting, refer to "Resolution (Specifying the Scanning Resolution)" (P.51), "Original Size (Specifying the Scan Size for the Original)"...
Page 36: About Internet Fax
2 Fax About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranet and the Internet to send or receive scan documents as e-mail attachments. As the iFax feature transmits data via an existing intranet and the Internet, communication charges are less than for sending regular faxes.
Page 37 About Internet Fax Forwarding documents stored in mailboxes When the forwarding feature and a forwarding mail address are set on a mailbox beforehand, the documents stored in the mailbox can be automatically forwarded. The document can be forwarded to a specified computer, therefore a user does not have to go to the fax machine to pick the document up.
Page 38: Sending Ifax (Ifax Transmission)
2 Fax Features Unavailable for Sending iFax The following features that are available for sending regular faxes are unavailable for sending iFax. Screen Features Transmission Options Communication Mode Priority Send Delayed Start Send Header Cover Note Recipient Print Sets F Code Remote Mailbox Advanced Features Polling...
Page 39: Receiving Ifax (Printing Ifax)
About Internet Fax recipient's computer • If TIFF-J is specified for the profile, the may not be able to display the attached TIFF file properly. In this case, specify the TIFF-S or TIFF-F profile. • Data sent to an iFax-compatible machine other than this model may not be able to be printed.
Page 40: Useful Features
2 Fax Restricting incoming e-mail The machine can be configured to receive or reject e-mail sent from specified domains. This feature is known as the "Domain Filter". You can register up to 50 domains as approved or rejected domains. When e-mail arrives, the feature confirms the domain settings. If the e-mail is sent from a rejected or not approved domain, the machine rejects to receive the e-mail.
Page 41 About Internet Fax With this feature, the machine first sends a document to an iFax-compatible machine (fax gateway) by e-mail via the Internet. The e-mail document is then converted to a fax document on the iFax-compatible machine, and is forwarded to its destinations. The fax transmission costs can be reduced by locating the fax gateway and fax machines within an area where the same local rate applies.
Page 42 2 Fax Forwarding iFax The machine can automatically forward fax documents received in a mailbox or fax documents stored in a mailbox by the Box Selector feature to the forwarding address specified for the mailbox as e-mail. As you can use the e-mail forwarding feature to forward received fax documents, you do not have to go and collect them from the fax machine.
Page 43: About Server Fax
About Server Fax About Server Fax If your machine supports the scan feature, installing the Server Fax Kit (optional) allows you to use the Fax feature of a Server Fax server. When your machine does not support the Fax feature, but supports the Server Fax feature, the Server Fax feature will be enabled automatically.
Page 44 2 Fax Features Unavailable for Sending Server Fax The following features are available for regular faxes, but are unavailable for server faxes. Screen Features General Settings Resolution* Transmission Options Priority Send Cover Note Recipient Print Sets Remote Mailbox F Code Advanced Features Polling Store for Polling...
Page 45: Fax/Internet Fax
Fax/Internet Fax Fax/Internet Fax You can specify recipients in [Fax/Internet Fax]. The following shows the reference section for each feature. iFax/Fax (Selecting iFax/Fax)....................43 Next Recipient (Sending Faxes to Multiple Recipients)............43 Specifying a Destination Using the Address Book ..............44 Speed Dialing (Entering Numbers Using Address Number) .............
Page 46: Specifying A Destination Using The Address Book
2 Fax • [Next Recipient] may not be displayed if the Broadcast Send is disabled. For more information, refer to "Re-enter Broadcast Recipients" (P.111). Select the first recipient. Select [Next Recipient]. Note • Depending on the settings, the screen to re-enter the recipient may be displayed after specifying the recipient and selecting [Next Recipient]...
Page 47: Speed Dialing (Entering Numbers Using Address Number)
Fax/Internet Fax Click the [A-C], [DEF], [GHI], [JKL], [M-O], [P-R], [S-U], [V-X], [YZ], or [0-9] button to specify index characters on the screen that appears. Group Select this item to search pre-registered group dial numbers. You can select group dial numbers in the screen appearing when the [Group] button is selected.
Page 48: Specifying A Destination Using The Keyboard Screen
2 Fax Important • One touch buttons have sensors. The sensors recognize the address numbers from 001 to 030, 031 to 060, and 061 to 070. Press a one touch button after turning over the one-touch panel completely and removing your hand from the panel. Do not touch a one touch button while you are turning over the panel.
Page 49: Entering Specific Symbols
Fax/Internet Fax Press the <Start> button. Note • The port numbers are line 1 (LINE 1 jack) "1", line 2 (LINE 2 jack) "2" and line 4 (LINE 3 jack) "4". • You can specify line 2 and line 4 when an option is installed. Entering Specific Symbols When specifying a recipient, you can use the following features to enter specific symbols from the touch screen.
Page 50: Removing/Confirming Specified Recipient
2 Fax Removing/Confirming Specified Recipient You can remove or confirm recipients using the pop-up menu. Select the recipient to be removed or confirmed from [Address/ Recipient]. Select any item from the pop-up menu. Remove Removes the recipient. Details... The [Recipient Details] screen is displayed. You can confirm recipients or address numbers.
Page 51: General Settings
General Settings General Settings You can set the basic features on the [General Settings] screen. The following shows the reference section for each feature. Lighten/Darken (Adjusting Density Level)................49 2 Sided Originals (Transmitting 2-sided Originals)..............49 Original Type (Selecting the Image Quality Type for the Document) ........50 Resolution (Specifying the Scanning Resolution) ..............
Page 52: Original Type (Selecting The Image Quality Type For The Document)
2 Fax Note • When [2 Sided - Skip Blank] is selected, the settings change as follows: - [Original Type]: [Text] - [Lighten / Darken]: [Normal] - [Reduce/Enlarge]: [100%] • You can switch to [Skip Blank Pages] by pressing the <Power Saver> button while fax features are being set.
Page 53: Resolution (Specifying The Scanning Resolution)
General Settings Select the original type. Text Select this item when transmitting a document that contains only text. Photo & Text Select this item when transmitting a document that contains both text and photos. The machine automatically distinguishes the text and photo areas and sets the appropriate image quality for each area of the document.
Page 54: Layout Adjustment
2 Fax Layout Adjustment On the [Layout Adjustment] screen, you can configure features for scanning documents. The following shows the reference section for each feature. 2 Sided Originals (Transmitting 2-sided Originals)..............52 Original Size (Specifying the Scan Size for the Original) ............52 Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......53 Book Scanning (Scanning Facing Pages onto Separate Sheets) ..........53 Reduce/Enlarge (Specifying the Scan Ratio for the Original)............54...
Page 55: Mixed Sized Originals (Scanning Different Size Documents Simultaneously)
Layout Adjustment • The standard document sizes that can be detected automatically depend on the [Paper Size Settings] in the System Administration mode. For information on the paper size settings, refer to "6 System Settings" > "Common Settings" in the Administrator Guide. Standard Size Select the original size from 11 options.
Page 56: Reduce/Enlarge (Specifying The Scan Ratio For The Original)
2 Fax Place the two facing pages of the document on the document glass, and close the document cover. Select [Book Scanning]. Select any item. Not scans as a bound document. Left Page then Right Scans the left page of facing pages for a document starting from the left page. Right Page then Left Scans the right page of facing pages for a document starting from the right page.
Page 57 Layout Adjustment • If a magnification is specified in [Reduce/Enlarge], automatic rotation transmission does not work. For information about the feature, refer to "Rotate 90 degrees" (P.111). 100% Scanned at the same size as the original. Auto % If the scan width of the document is greater than the maximum image size, the scanned image is rotated or reduced to fit the maximum size.
Page 58: Transmission Options
2 Fax Transmission Options You can specify fax transmission conditions in the [Transmission Options] screen. The following shows the reference section for each feature. Report / Read Receipts (Confirming Transmission Results) ............56 Communication Mode (Selecting a Communication Mode) ............58 Priority Send / Delayed Start (Specifying Send Priority/Send Time).........59 Send Header (Adding Sender Name and Phone Number to Faxes) ...........60 Cover Note (Transmitting Documents With a Cover Page) ............60 iFax Subject (Specifying the iFax Subject).................63...
Page 59 Transmission Options you can check whether or not the iFax you sent was correctly delivered and the attached files are correctly processed. Note • The optional package is necessary to use the Read Receipts feature. For information, contact our Customer Support Center. •...
Page 60: Communication Mode (Selecting A Communication Mode)
2 Fax Communication Mode (Selecting a Communication Mode) You can select a communication mode based on the features of the remote machine. G3 is the international standard for facsimile transmissions established by the ITU-T. Important • When the speed dialing, one touch buttons, group dialing numbers, or address book is used to specify a recipient registered in an address number, the communications mode currently set to the address number is set and cannot be changed.
Page 61: Priority Send / Delayed Start (Specifying Send Priority/Send Time)
Transmission Options Priority Send / Delayed Start (Specifying Send Priority/Send Time) Priority Send allows you to give priority to a fax or polling job over other jobs. Note • This feature is unavailable for iFax and Fax Server. • If the Priority Send feature is selected during transmission, the fax will be sent after the current transmission ends.
Page 62: Send Header (Adding Sender Name And Phone Number To Faxes)
2 Fax [Delayed Start - Start Time] Screen Specify the start time. Select [AM] or [PM]. Enter [Hours] and [Minutes]. Important • If you press the <Start> button when the displayed current time has already passed the specified delayed start time, the stored document will be sent at the specified time on the next day.
Page 63 Transmission Options Select [Cover Note] on the [Transmission Options] screen. Select [On]. No cover note is added. A cover note is added. Comment The [Cover Note - Comment] screen is displayed. Refer to "[Cover Note - Comment] Screen" (P.61). [Cover Note - Comment] Screen Select a comment to be added to the cover sheet.
Page 64 2 Fax [Cover Note - Comment - Sender's Comment] Screen Select a comment to be added to the sender field. Select any item. No comment is added to the sender field. A comment is added to the sender field. Select a comment from the registered comments. Comment The registered comments are displayed.
Page 65: Ifax Subject (Specifying The Ifax Subject)
Transmission Options iFax Subject (Specifying the iFax Subject) You can specify an iFax subject. If no subject is specified, the preset subject will be automatically entered. Note • This feature is not available for some models. An optional package is necessary. For more information, contact our Customer Support Center.
Page 66: Recipient Print Sets (Printing Multiple Copies At The Remote Machine)
2 Fax Keyboard Allows you to enter body text using the keyboard. Up to 256 characters can be entered. You can also click [Add Comment] to select a registered comment and edit it. For information on how to enter the characters, refer to "2 Product Overview" > "Entering Text" in the User Guide.
Page 67: Remote Mailbox (Using Remote Mailbox)
Transmission Options • If the original documents have a less number of pages than the specified number of pages to be merged onto a single sheet, the machine merges and sends the pages that have been actually scanned. Note • This feature is not available for some models. An optional package is necessary. For more information, contact our Customer Support Center.
Page 68 2 Fax Sending to Mailbox (Fax Signal Method) Select [Remote Mailbox] on the [Transmission Options] screen. Select [On]. Remote Mailbox is not applied. Remote Mailbox is applied. Enter [Remote Mailbox Number]. Remote Mailbox Number Enter the 3-digit number of the remote mailbox number using the numeric keypad. Passcode Enter the 4-digit number of the passcode for the remote mailbox using the numeric keypad.
Page 69: F Code (Using F Code Transmission)
Transmission Options Format for Auto Send (DTMF Method) Select [Keyboard] to display the keyboard on the touch screen and enter the following format. Format for Manual Send (DTMF Method) Select the [On-hook (Manual Send/Receive)] button on the [Advanced Features] screen to display the keyboard on the touch screen and enter the following format. Note •...
Page 70 2 Fax Example of specifying a destination: F Code (sub-address) : 0 (to designate an F Code transmission) and the mailbox number of a mailbox on the remote machine Password (if necessary) : The password of the mailbox Private Polling (F Code Method) When a mailbox is set on a remote machine, you can perform private polling for the mailbox by specifying its F code (sub-address) and password (if set up).
Page 71: Ifax Profile (Specifying Ifax Profiles)
Transmission Options Note • You can enter up to 20 digits for the password. Next Select this button after entering [F Code] and [Password]. Private Polling (F Code Method) Select [F Code] on the [Transmission Options] screen. Select [On]. Enter the F Code with the numeric keypad and select [Next].
Page 72: Encryption (Sending Ifax Encrypted By S/Mime)
2 Fax Select the [Transmission Options] tab to display the [Transmission Options] screen. Select [iFax Profile]. Select the profile. TIFF-S This profile is the iFax standard. For documents that are larger than A4, the size is reduced automatically to A4 for transmission. Encoding method : MH Stored Document Size : A4...
Page 73: Digital Signature (Sending Ifax With A Digital Signature By S/Mime)
Transmission Options Digital Signature (Sending iFax with a Digital Signature by S/MIME) When using the iFax feature, you can send iFax with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether the contents of the iFax are changed, or whether the iFax is sent from the proper sender.
Page 74: Advanced Features
2 Fax Advanced Features You can set the polling and on-hook features in the [Advanced Features] screen. The following shows the reference section for each feature. Polling (Retrieving Documents from Remote Machines)............72 Store for Polling (Allowing Remote Machines to Retrieve Documents from Your Machine) ..73 On-hook (Confirming Remote Machine Response Prior to Transmission)........75 Select [Fax/Internet Fax] on the [All Services] screen.
Page 75: Store For Polling
Advanced Features Polling is used. Private Polling (DTMF Method) Select [Polling] on the [Advanced Features] screen. Select [On]. Private Polling is not used. Private Polling is used. Enter numbers in the format corresponding to Manual Send or Auto Send. Format for Auto Send Use the keyboard that is displayed by selecting [Keyboard] on the [Fax/Internet Fax] tab.
Page 76 2 Fax Select [Store for Polling] on the [Advanced Features] screen. Select any item. Public Mailbox Store documents to be sent, in response to instructions received from remote machines, in the public mailbox of the machine. Private Mailbox Store documents to be sent, in response to instructions received from remote machines, in a mailbox of the machine.
Page 77: On-Hook (Confirming Remote Machine Response Prior To Transmission)
Advanced Features Print Prints the selected document. On-hook (Confirming Remote Machine Response Prior to Transmission) Use this feature when using Manual Send. Manual Send is a transmission method that involves confirming the remote machine response with an external telephone or when the machine is in an on-hook state prior to beginning transmission.
Page 78: Broadcast
2 Fax Broadcast This section describes setting Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients)...............76 Relay Broadcast (Transmitting Documents Through a Relay Station)........76 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) ......80 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients with a single operation.
Page 79 Broadcast There are three Relay Broadcast Send methods. Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast Send feature. The G3 mode is available.
Page 80 2 Fax Fax Signal Method Select an address number or group dial number to which a relay broadcast is registered and press the <Start> button. To perform Multiple Relay Broadcast, repeat this step. DTMF Method There are two methods in the DTMF method: Auto Send and Manual Send. Auto Send (transmitting without picking up the receiver) Select [Keyboard] to display the keyboard on the touch screen and enter the following format.
Page 81 Broadcast Use the keyboard shown in the touch screen to enter numbers in the following format. Note • You can specify up to 20 locations for relay recipients. F Code Method When the machine is an initiating station, you can perform Relay Broadcast Send by registering the relay station’s F code and password (if necessary) to the machine.
Page 82: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)
• Multiple Relay Broadcast can be performed from a secondary relay station. There are three Relay Broadcast Send methods. Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that can only be used with specific machines that have the Relay Broadcast Send feature. The G3 is available.
Page 83 Broadcast Where Contents Initiating Assign the relay station to an address number (001 to 500*) to set up the Relay Station Broadcast Send feature. Register the last two digits of the address number of the initiating station (which is already registered at a primary relay station) as a relay station ID. Register the address numbers or group dial number of the secondary relay stations (which are registered at a primary relay station) as broadcast recipients.
Page 84 2 Fax Auto Send (transmitting without picking up the receiver) Select [Keyboard] to display the keyboard on the touch screen and enter the following format. Select [Next Recipient] to perform Multiple Relay Broadcast. Password A pre-registered two-digit number Note • By default, no password is set. For setting a password, contact our Customer Support Center.
Page 85 Broadcast Register the following information in the address numbers of the primary relay station and the secondary relay station in advance. Where Contents Primary Assign the initiating station either to an address number from 001 to 500* (when Relay the specification method for the initiating station is 3 digits in F Code) or to 001 Station to 099 (when the specification method for the initiating station is 2 digits in F Code).
Page 86 2 Fax Primary Relay Station ID This is an address number of the initiating station that has been registered at the primary relay station When the primary relay station ID is set, the initiating station is notified of the results of the remote Relay Broadcast Send.
Page 87: Receiving Faxes
Receiving Faxes Receiving Faxes There are two reception modes: Auto Receive and Manual Receive. In the Auto Receive mode, the machine receives a fax from a remote machine automatically. In the Manual Receive mode, the machine receives a fax from a remote machine manually.
Page 88: Using Manual Receive
2 Fax Using Manual Receive If the fax reception mode is set to Manual Receive when the machine rings to notify of an incoming call, pick up the receiver of the external telephone or select [On-hook] on the screen that appears. Note •...
Page 89: Facsimile Information Services
Facsimile Information Services Facsimile Information Services For detailed information on subscriptions and advanced operating procedures, contact the respective facsimile information service providers. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of a facsimile information service provider.
Page 90: When Not Using A Receiver
2 Fax When Not Using a Receiver Adjust the volume of the line monitor. We recommend setting the volume of the line monitor to [Loud] so that it is easy to hear the voice prompts. For information on how to change the volume of the line monitor, refer to "Line Monitor Volume" (P.106) Select [On-hook (Manual Send/ Receive)] on the [Advanced...
Page 91: Send From Mailbox
3 Send from Mailbox This chapter describes the basic mailbox operation and mailbox features. Note • The Send from Mailbox feature is not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. Checking/Selecting Mailbox Documents ............90 Printing/Deleting Documents in the Mailbox ..........91 Configuring/Starting Job Flow..............94...
Page 92: Checking/Selecting Mailbox Documents
3 Send from Mailbox Checking/Selecting Mailbox Documents You can check or select documents stored in the mailbox. On the [Send from Mailbox] screen, select a mailbox. Select a document. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 93: Printing/Deleting Documents In The Mailbox
Printing/Deleting Documents in the Mailbox Printing/Deleting Documents in the Mailbox You can print/delete documents selected in the mailbox. On the [Document List] screen, select documents. Select [Print/Delete]. Select any item. Change Document Name Allows you to change the name of the document. This is unavailable when multiple documents are selected.
Page 94 3 Send from Mailbox • If a different size document is included in multiple documents, it may be printed in improper orientation. • [Batch Print] is not available while interrupting another job. • [Batch Print] is not available for the fax/iFax documents that are processed using the [Private Mailbox], [Fax to Mailbox], or [iFax to Mailbox] feature.
Page 95 Printing/Deleting Documents in the Mailbox For scanned documents stored in a mailbox Important • Ensure that the orientation of the document, and the [Original Orientation] setting of [Edge Erase] or the [2 Sided Originals] setting of [Layout Adjustment] tab, are the same. Report Report Report...
Page 96: Configuring/Starting Job Flow
3 Send from Mailbox Configuring/Starting Job Flow Job flow is a feature for executing a series of registered actions. A job flow operates on documents stored in a mailbox, and starts in either of the following ways: 1) manually or automatically start a job flow when a document is stored in a mailbox, or 2) select a job flow to act on documents stored in a mailbox manually.
Page 97: Computer Operations
4 Computer Operations This chapter describes how to perform Direct Fax on your computer. Note • Some models do not support the features described in this chapter. An optional package is necessary. For more information, contact our Customer Support Center. •...
Page 98: Sending Fax
Registering Destinations The following describes how to register fax destinations from the machine to another machine (ApeosPort-II 7000/6000, Docucentre-II 7000/6000) in one operation through a computer. You can use the same procedure to register fax destinations from another machine (ApeosPort-II 7000/6000, Docucentre-II 7000/6000) to this machine.
Page 99 Specify the destination to save the file in. Enter the IP address or Internet address of the machine (ApeosPort-II 7000/6000, Docucentre-II 7000/6000) into the browser address field, and press the <Enter> key. Click the [Properties] tab, and select [Address Book] in the left frame on the screen.
Page 101: System Settings
5 System Settings Each feature of the machine is set to the factory default (initial) settings, but you can customize these settings. To change the settings, enter the System Administration mode, and use the [System Settings] screen. This chapter is intended for system administrators, and explains the features whose set values can be changed and their setting procedures.
Page 102: System Settings Procedure
5 System Settings System Settings Procedure To make or change the system settings, it is necessary to enter the System Administration mode. This section describes the basic procedures for system settings. The following shows the reference section for each procedure. Step 1 Entering System Administration Mode .................100 Step 2 Entering the System Administrator User ID and Passcode ...........100 Step 3 Selecting the Operation Mode from the System Administrator Menu ......101...
Page 103: Step 3 Selecting The Operation Mode From The System Administrator Menu
System Settings Procedure Step 3 Selecting the Operation Mode from the System Administrator Menu Select [System Settings]. User Mode While still in the System Administration mode, you can carry out normal operations such as copying and scanning. Note • To exit a mode entered from [User Mode], use the following procedure. (1) Press the <Log In/Out>...
Page 104: Step 5 Setting A Feature
5 System Settings Setup Menu You can create mailboxes and job flow sheets, and can create and change an address book (address numbers). For more information, refer to "Setup Menu" (P.121). System Administrator Settings You can set the system administrator ID and system administrator passcode for entering System Administration mode.
Page 105: System Settings Menu List
System Settings Menu List System Settings Menu List The following table shows a list of the items that can be set. Note that the items appearing depend on the configuration of the machine. System Settings Common Settings Audio Tones (P.106) Line Monitor Volume (P.106) Ringing Volume (P.106) Reports (P.106)
Page 106 5 System Settings Fax Control (P.111) Re-enter Recipients (P.111) Re-enter Broadcast Recipients (P.111) Re-enter Speed Dial Recipients (P.111) Send Header - Polling (P.111) Documents for Polling - Auto Delete (P.111) Rotate 90 degrees (P.111) Mixed Sized Originals Scan Mode (P.111) Skip Blank Pages (P.112) Sender ID (P.112) Redial Attempt (P.112)
Page 107 System Settings Menu List Mailbox/Stored Document Settings Mailbox Settings (P.120) Convert Custom to Standard Size (P.120) Standard Size Threshold Value (P.120) iFax to iFax (P.120) iFax to E-mail (P.120) Stored Document Settings Refer to the Administrator Guide. Setup Menu Mailbox Refer to the Administrator Guide.
Page 108: Common Settings
5 System Settings Common Settings In [Common Settings], you can make settings relating to the machine’s common features. The following shows the reference section for each item. Audio Tones..........................106 Reports ............................106 Other Settings..........................108 On the [System Settings] screen, select [System Settings]. For the method of displaying the [System Settings] screen, refer to "System Settings Procedure"...
Page 109 Common Settings Transmission Report - Cancelled Select whether or not to automatically print a transmission report (undelivered) for a cancelled document. Mailbox Report Select whether or not to automatically print a [Mailbox Report]. Broadcast/Multi-Poll Report Select whether or not to automatically print a [Broadcast/Multi-Poll Report]. Relay Broadcast Report Select whether or not to automatically print a [Relay Broadcast Report], and a location where the report is printed.
Page 110: Other Settings
5 System Settings 2 Sided Report When printing a report/list, select whether to print 1-sided or 2-sided. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. Recipient on Activity Report Specify how the information on recipients is shown when printing an activity report.
Page 111: Fax Mode Settings
Fax Mode Settings Fax Mode Settings In [Fax Mode Settings], you can make settings relating to the fax feature. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. The following shows the reference section for each item.
Page 112: Fax Defaults
5 System Settings Fax Defaults You can set the default values for the fax feature. When the power is turned on or the machine returns from the Power Save mode, or when the <Clear All> button is pressed, the system returns to the defaults set here. By setting features you often use as defaults, you can avoid extra operations required in use.
Page 113: Fax Control
Fax Mode Settings iFax Subject Set the default value for the iFax subject. Up to 128 characters can be entered for the subject. Fax Control You can set the fax control settings. Re-enter Recipients Set whether or not to re-enter the recipient after specifying the recipient once, in order to avoid sending a fax or an iFax to the wrong address.
Page 114 5 System Settings Important • When [Standard Size] is selected, image loss may occur if the following types of documents are scanned: - Non-standard size documents - B4 size documents with the inch series setting in [Paper Size Settings] Skip Blank Pages Set whether to use the feature that detects blank sheets while scanning 2-sided documents and transmits only documents whose surface is not blank.
Page 115 Fax Mode Settings When using on-hook or off-hook, set whether the initial state of the touch screen is [Manual Send] or [Manual Receive]. Fax Receiving Mode Set the default value for [Fax Receiving Mode] in the [Machine Status] screen displayed by pressing the <Machine Status>...
Page 116 5 System Settings Edge Erase - Left & Right Edges Specify an amount of border erased from the original in left and right directions. Specify a value in the range from 0 to 20 mm, in 1 mm increments. Reduce 8.5x11" Original to A4 When [Reduce/Enlarge] in the [Layout Adjustment] screen is set to [Auto %], you can set whether to reduce 8.5×11”...
Page 117: File Destination/Output Destination
Fax Mode Settings File Destination/Output Destination File Destination/Output Destination allow you to specify a method for classifying received documents into specified mailboxes. This setting is used for the box selector feature. File Destination - Line Setup Classifies received documents by line type and stores the documents in specified mailboxes. Select [File Destination - Line Setup].
Page 118: Local Terminal Information
5 System Settings Inch Size Select from 12 sizes of inch series. Others Select from other 13 sizes. Local Terminal Information You can set the local terminal information, including a local name and sender name. For information about how to enter characters, refer to "2 Product Overview" > "Entering Text" in the User Guide.
Page 119: Ifax Control
Fax Mode Settings Private branch exchange. iFax Control You can make the settings relating to control of Internet fax (iFax) operation. iFax Path Set the iFax communication path. Via E-mail Server Sends e-mail through an SMTP server. Direct (P2P) Directly sends to the machine with the iFax feature, without using an SMTP server. Broadcast iFax Profile Set the default value for iFax profile when carrying out an iFax broadcast send.
Page 120 5 System Settings Full Headers and Contents Prints the e-mail headers and body of the e-mail. When you check a mark to [Print S/MIME Information], S/MIME Information is also printed. Basic Headers and Contents Prints a part of e-mail headers (From/To/Subject/Date) and the body contents. Auto Print If [Auto Print] is enabled, prints out only when the e-mail has its contents.
Page 121: E-Mail/Internet Fax Settings
E-mail/Internet Fax Settings E-mail/Internet Fax Settings In [E-mail/Internet Fax Settings], you can make settings relating to the e-mail and iFax features. For details on "E-mail/Internet Fax Settings", refer to "6 System Settings" > "E-mail Settings" in the Administrator Guide. However, only [Maximum E-mail Size], [Incoming E-mail Print Options], [Max Number of Page for Split Send] under [E-mail Control] are applicable to the iFax compatible machines.
Page 122: Mailbox/Stored Document Settings (Docucentre Series Models)
5 System Settings Mailbox/Stored Document Settings (DocuCentre series models), Mailbox Settings (ApeosPort series models) In [Mailbox/Stored Document Settings], make the settings for handling documents stored in mailboxes. The following shows the reference section for each item. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.
Page 123: Setup Menu
Setup Menu Setup Menu In [Setup Menu], you can register or update mailboxes, job flows, and Address Book. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. The following shows the reference section for each item.
Page 124 5 System Settings ApeosPort series models iFax trans- Output Print Mail missio Input Server Fax Documents for Private Polling Scanning Fax to Mailbox iFax Received Print Stored O: Available X: Not available : Available depending on System Administration mode settings *1 Load an A4 document in landscape orientation when TIFF-S has been selected for iFax forwarding profile.
Page 125 Setup Menu Address Number Specify an address with an address number. Enter the address number with the numeric keypad, and select [Save]. The specified address appears in [Recipient Name/Fax Number] in the [Send as Fax] screen. New Recipient Specify a new address. Select the item you want to change, and select [Change Settings]. The specified address appears in [Recipient Name/Fax Number] in the [Send as Fax] screen.
Page 126: Address Book
5 System Settings Change Settings Confirm or change the selected recipients. For information about the method for confirm/change, refer to "Address Book" (P.124). Address Book You can store frequently used addresses in Address Book. Select an address type from fax, iFax, e-mail, and server (FTP/SMB). When an address is registered, you can search for it with [Address Book] on the [Fax], [iFax], and [E-mail] screens.
Page 127 Setup Menu When selecting [Fax] as the address type The following items appear. Address Type Maximum Image Size Fax Number Delayed Start Recipient Name Remote Mailbox Index F Code Relay Station Setup Relay Broadcast Communication mode Billing - Day Time Resolution Billing - Night Time Cover Note...
Page 128 5 System Settings Communication Mode Set the communications mode. You can select [G3 (Auto)] or [F4800]. When the destination is specified by an address book entry with the communications mode set, it is not possible to change the communications mode in the [Fax/iFax] screen. Note •...
Page 129 Setup Menu Select [Off] or [On]. If you selected [On], enter a recipient's mailbox number with the numeric keypad, and select [Next]. If a passcode is set, enter the passcode with the numeric keypad, and select [Save]. Note • If no passcode is set, do not input anything, and select [Save]. F Code Select whether to use F code communications.
Page 130 5 System Settings Billing - Day Time, Billing - Night Time, Billing - Midnight Set the connection time for one unit charge in each of the time bands (daytime/night/ midnight). You can set the value from 0.1 to 255.9 seconds in 0.1 second increments. This item appears when the fax feature for the Login Setup/Auditron Administration is enabled.
Page 131: Group Send
Setup Menu When the [Delete All Settings] Button is Selected Selecting this button deletes all the information registered for the selected address. To delete all the registered information, select [Yes]. Important • Deleted information cannot be recovered. Group Send You can register addresses for broadcast transmission as a group. Each group can include up to 20 address numbers.
Page 132: Login Setup/Auditron Administration
5 System Settings Login Setup/Auditron Administration In [Login Setup/Auditron Administration], you can set different restrictions for each user to prevent unauthorized users from operating or accessing the machine, and can check the number of pages used by each user. When the Login Setup/Auditron Administration feature is enabled, each machine user must enter a user ID and passcode, thus providing administrative control and accounting for the machine.
Page 133: Job Status
6 Job Status This chapter describes the job status feature. Job Status Overview.................132 Printing and Deleting Stored Documents..........133 Handling Error Terminations..............136...
Page 134: Job Status Overview
6 Job Status Job Status Overview The job status feature allows you to check current, pending, and completed jobs. can also cancel printing and print pending jobs. Press the <Job Status> button. <Job Status> button You can do the following on the [Job Status] screen. Checking Current/Pending Jobs Lists current and pending jobs, and displays their details.
Page 135: Printing And Deleting Stored Documents
Printing and Deleting Stored Documents Printing and Deleting Stored Documents This section describes how to print or delete documents stored in a public mailbox, or re-send or delete an undelivered fax document. The [Job Status] screen allows you to print or delete stored documents. Note •...
Page 136: Undelivered Faxes
6 Job Status When [Delete] is Selected Select [Yes]. Deletes the document. Important • Once the document is deleted, it cannot be restored. Cancels deleting the document. When [Print] is Selected Starts printing the document. Undelivered Faxes This section describes how to re-send or delete an undelivered fax document. Note •...
Page 137 Printing and Deleting Stored Documents Cancels deleting the fax document. When [Change Recipients...] is Selected Specify a fax recipient for the undelivered fax document. Besides the fax recipient, the following features can be changed on the control panel: Communication mode Recipient Important •...
Page 138: Handling Error Terminations
6 Job Status Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination in the [Completed Jobs] tab to check the error code. Follow the error code instructions. For information on error codes, refer to "14 Problem Solving"...
Page 139: Machine Status
7 Machine Status This chapter describes the features for checking the machine status. Overview of Machine Status ..............138 Machine Status ..................139 Billing Meter/Print Report................141...
Page 140: Overview Of Machine Status
7 Machine Status Overview of Machine Status You can check machine status and the number of printed pages on the screen. You can also print various reports/lists to check the job history, settings and registered information. Press the <Machine Status> button.
Page 141: Machine Status
Machine Status Machine Status On the [Machine Status] screen, you can check the machine configuration and paper tray status. You can also change settings for the print mode and fax receiving mode. The following shows the reference section for each item. Machine Information........................
Page 142: Fax Receiving Mode
7 Machine Status Paper Tray Hard Disk High Capacity Feeder Page Memory Size Separators/Covers Tray System Memory Size Offset Stacking Module Image High Compression Kit Fax Main Board Output Device PostScript Fax Extended Board 1 Note • [Output Device] indicates whether or not a finisher (optional) is installed. If finisher is installed, it is displayed as "Finisher".
Page 143: Billing Meter/Print Report
Billing Meter/Print Report Billing Meter/Print Report On the [Billing Meter/Print Report] screen, you can check the number of printed pages for each meter or user. You can also print various reports/lists to check the job history, settings and registered information. The following shows the reference section for each item.
Page 144 7 Machine Status Extended Features Settings List You can check the settings configured for the fax and scan features. Note • The content of [Extended Features Settings List] is identical whether it is printed from [Scan Mode Settings] or [Fax Mode Settings]. Box Selector List You can check the settings for the mailbox sorting feature.
Page 145: Automatically Printed Reports/Lists
Billing Meter/Print Report When the Auditron Administration feature is set to [On] When the Auditron Administration feature is set to [On], the following screen appears. The auditron report for each user organized by each service can be printed for the services of which the Auditron Administration feature is set to [On].
Page 146 7 Machine Status Mailbox Report You can confirm that a document is stored in a mailbox. For information on specifying whether or not to have the report printed automatically, refer to "Mailbox Report" (P.107). Broadcast Report You can check the result of a broadcast transmission. The recipients and transmission result/status are recorded.
Page 147: Authentication And Auditron Administration
8 Authentication and Auditron Administration The machine has the Authentication feature that allows you to restrict the use of features and the Auditron Administration feature that allows you to keep track of how often each feature was used. This chapter is intended for system administrators, and explains the features whose set values can be changed and their setting procedures.
Page 148: Overview Of Auditron Administration
8 Authentication and Auditron Administration Overview of Auditron Administration This section describes an overview of the Auditron Administration feature that can be used with the machine. For information on authentication and auditron administration, refer to "13 Authentication and Auditron Administration" in the Administrator Guide. Manageable Features and Services This section describes features and services that can be managed with the Auditron Administration feature.
Page 149 Overview of Auditron Administration The features and services that can be managed on the machine are as follows. Authentica- Restrictions on Use tion Corresponding Per-user Service Usage Count Feature Account Limit User ID restrictions Fax, iFax Direct Fax *1 This column shows whether authentication is required for each service. "O" indicates that authentication is required. *2 You can select features available for each user.
Page 150 8 Authentication and Auditron Administration For more information, refer to the CentreWare Internet Services online help. Jobs that can be Managed for Each Service The types of jobs you can manage using the Auditron Administration feature vary for print, scan, and fax services. This section describes the items that can be managed for the jobs of each service.
Page 151 Overview of Auditron Administration Users for which Authenti- Services (Jobs) Auditron Managed Items cation Collected iFax Automatic Reception/ iFax Receptions/pages, printed pages/ Reception/ Printing required Received sheets Printing Automatic Reception to iFax Receptions/pages Mailbox required Received Reception/ Printing of Required Authenticated Pages/number of sheets Mailbox-received Fax...
Page 153: Using The Ifax Service
9 Using the iFax Service This chapter describes how to use the Internet fax (iFax) service on the machine. iFax Overview ...................152 Preparations .....................153 Installation Procedure ................154...
Page 154: Ifax Overview
9 Using the iFax Service iFax Overview When the fax feature is enabled and equipped with an optional Internet Fax Kit, the machine can transmit scanned data as an e-mail attachment using either corporate networks or the Internet, unlike conventional fax machines which utilize public phone lines.
Page 155: Preparations
Preparations Preparations The following describes the necessary conditions to use iFax on the machine. System Requirements for the Machine Internet Fax Kit The machine is connected to the network and communication through TCP/IP is available. The environment is prepared for e-mail exchange. E-Mail Environment The following items of e-mail environment are required in order to use the iFax feature.
Page 156: Installation Procedure
9 Using the iFax Service Installation Procedure Installation Overview This section describes the configuration procedure to use the iFax feature on the machine. The following is the procedure to use the iFax feature. Enabling the port and Setting TCP/IP Enable the ports which are used for the iFax feature, and set an IP address of the machine.
Page 157: 10 Using The Server Fax Service
10 Using the Server Fax Service This chapter describes how to use the Server Fax service on the machine. Server Fax Overview ................156 Preparations .....................157 Installation Procedure ................158...
Page 158: Server Fax Overview
10 Using the Server Fax Service Server Fax Overview If your machine supports the scan feature, installing the Server Fax Kit (optional) allows you to use the fax feature of a Server Fax server. With this Server Fax feature, you can transfer image data received by the machine to the Server Fax server, and can transfer image data received by the Server Fax server to the machine via a network based on the settings you made.
Page 159: Preparations
Preparations Preparations The following describes the necessary conditions to use Server Fax on the machine. System Requirements for the Machine Scanner Kit needs to be installed on the machine. Server Fax Kit needs to be installed on the machine. The machine needs to be connected to a network and needs to support TCP/IP communication.
Page 160: Installation Procedure
10 Using the Server Fax Service Installation Procedure Installation Overview This section describes the configuration procedure to use the Server Fax feature on the machine. The following is the procedure to use the Server Fax feature. Fax Settings If your machine supports both the Fax and Server Fax features, enable the Server Fax feature.
Page 161: Setting The Server Fax Feature
Installation Procedure On the [Fax Settings] screen, select [Scan to Fax Server] under [Fax Service]. Reflect the values as the machine's setting values. 1) Click [Apply]. 2) The right frame on the web browser will change to the machine reboot display. 3) Click [Reboot Machine].
Page 162 10 Using the Server Fax Service Login Name Password Retype Password When SMTP is selected The SMTP server settings are the same as the E-mail settings. For details on the SMTP server settings, refer to "9 E-mail Environment Settings" in the Administartor Guide.
Page 163: 11 Problem Solving
11 Problem Solving This chapter describes problems that may occur with the machine and their solutions. Troubleshooting ..................162 Trouble during Faxing................163 Error Code ....................166...
Page 164: Troubleshooting
11 Problem Solving Troubleshooting This section describes troubles that may occur with the machine and their solutions. Follow the troubleshooting procedure below to solve the problems. The machine does not work Action Refer to the Administrator Guide. properly. A message is displayed. Cause Has a paper or document jam occurred? Action For information on paper or document jams, refer to the Administrator Guide.
Page 165: Trouble During Faxing
Trouble during Faxing Trouble during Faxing This section describes how to solve fax problems. Sending Problems Follow the procedure below if you cannot send a fax. A Transmission Report - Cause The fax was not sent due to an error. Undelivered is output.
Page 166: Receiving Problems
11 Problem Solving Cause The Login Setup/Auditron Administration feature is used and the fax is sent directly from the computer. Action When the Login Setup/Auditron Administration feature is used and you send a fax directly from the computer, you must set the user ID and passcode registered on the machine to the fax driver.
Page 167 Trouble during Faxing Cause The machine is in the system administration mode. Action The machine does not receive a fax during the system administration mode. Exit the system administration mode. Cause A password has been set. Action When a password has been set, the machine accepts only fax data or polling with the password in F code communication.
Page 168: Error Code
11 Problem Solving The received one-page Cause When scanned on the sender's machine, the document was document is split into enlarged for some reason. multiple pages. Action This machine can process such a document using the Auto% Receiving feature and a border limit value for page split. According to the setting combination, the received document is printed as follows.
Page 169: 12 Appendix
12 Appendix This chapter contains information on the machine specifications, notes and restrictions, optional components, and printer emulation languages. Specifications....................168 Optional Components ................170 Notes and Restrictions................171 Using the Telephone.................175 Large Color Control Panel (Full Size Color UI).........177 Glossary....................179...
Page 170: Specifications
12 Appendix Specifications This section lists the main specifications of the machine. Note that the specifications and the appearance of the product may change without prior notice. Fax Feature Specifications Sending document size Maximum: A3 (297mm×420mm), 11x17" (297mmx432mm), Long document (Maximum 600mm) Recording paper size Maximum: A3, 11x17"...
Page 171 Specifications Output format Format TIFF-FX Compression method:MH, MMR, JBIG Profile TIFF-S, TIFF-F, TIFF-J Supported protocols Transmission: SMTP, Reception: SMTP, POP3...
Page 172: Optional Components
12 Appendix Optional Components The following are the principal options available. To purchase these options, contact our Customer Support Center. Product Name Description Fax Kit Adds the fax feature (G3 x 1 ch) to the machine. Internet Fax Kit Adds the Internet Fax (iFax) feature to the machine. Fax Extension Board Kit Adds extra G3 facsimile lines to the machine.
Page 173: Notes And Restrictions
Notes and Restrictions Notes and Restrictions This section describes the notes and restrictions to observe when using the machine. Notes and Restrictions on the Use of the Machine Fax Immediate Reception If the machine’s memory capacity becomes too small to receive fax data, the machine automatically switches into immediate reception mode.
Page 174: Notes And Restrictions On The Use Of The Ifax Feature
12 Appendix Job Instruction from the Execution Control Panel iFax iFax Transmission Required iFax reception/printing Required iFax reception/iFax reception to mailbox Not required Forwarding an incoming iFax to a regular Not required fax machine Forwarding an incoming fax to an iFax Not required Mailbox Automatic forwarding of a stored document,...
Page 175 Notes and Restrictions [Original Size] on the [Layout Adjustment] screen When [TIFF-S] is selected for [iFax Profile] on the [Transmission Options] screen, iFax is sent in A4 even if a size larger than A4 is specified. For information on iFax profiles, refer to "iFax Profile (Specifying iFax Profiles)" (P.69). iFax Profiles When specifying an iFax profile The iFax profile that can be processed varies depending on the machine that the...
Page 176: Notes And Restrictions When Connecting With Internet Service Provider
12 Appendix Even if the file was received via iFax, if its content type is not compliant with FRC2301 or RFC3250, the machine will not properly select paper for it. For example, an incoming fax that is A4 size may be printed on B4 paper instead. Such problems may improve depending on the usage.
Page 177: Using The Telephone
Using the Telephone Using the Telephone This section describes how to use an external telephone connected to the machine with the fax feature. Placing a Call The following describes how to place a call using the external telephone. To place a call, there are the following two methods. Dialing with the receiver lifted (off-hook dialing) Dialing with the receiver resting in the cradle (on-hook dialing) Off-hook Dialing...
Page 178 12 Appendix On-hook Dialing The following describes how to place a call with the receiver on-hook. When placing a call on-hook, we recommend turning the line monitor volume to "Loud". The volume of the line monitor can be changed in the System Administration mode. For information on how to change the volume, refer to "Line Monitor Volume"...
Page 179: Large Color Control Panel (Full Size Color Ui)
Large Color Control Panel (Full Size Color UI) Large Color Control Panel (Full Size Color UI) The following describes the names and the functions of the control panel components of the fax features in particular. Note • This panel does not allow you to specify a destination using one touch buttons. ...
Page 180: Differences From The Standard Control Panel
12 Appendix Differences from the Standard Control Panel Differences in the fax feature Feature changed/ Item Changes location Layout Adjustment Original Size Options for Standard Size 17 papers sizes are preset. Reduce/Enlarge Options for Preset % 12 scaling factors are preset. Differences in the system settings Feature changed/ Item...
Page 181: Glossary
Glossary Glossary Term Description Border Limit One more sheet is used when the length of the transmitted (Page split threshold value) document exceeds the length of paper installed on the receiving terminal. A margin at the bottom of a received document can be eliminated so that the data can be printed on one page.
Page 182 12 Appendix Term Description Fax Server A feature that transfers image data received by the machine to a Server Fax server and transfers image data received by a Server Fax server to the machine via a network based on the settings you made.
Page 183 Index Index Numerics Broadcast ............76 Broadcast Communication Mode 2 Sided Originals ..........49 (System Settings) ..........117 2 Sided Originals Scan Option ......114 Broadcast iFax Profile (System Settings) ..117 2 Sided Printing (System Settings) ....113 Broadcast Report ..........144 2 Sided Report (System Settings) .....
Page 184 document feeder ..........26 G3 Line 1, 2, 4 - Line Type (System Settings) .. 116 document glass ............27 General Settings ..........49 Domain Filter List ..........142 General Settings - 2nd Column ......109 Group Send (System Settings) ......129 Edge Erase - Left & Right Edges (System Settings) ..........114 handling error terminations ........
Page 185 Index output format ............. 169 overview of Auditron Administration ....146 machine configuration ........139 machine information .......... 139 Machine Password (System Settings) ....116 polling ..............72 Machine Status ..........138 Power Off Report ..........144 Mailbox Documents Report (System Settings) . 107 Primary Relay Station ID ........
Page 186 <Speed Dial> button ........25, 177 Speed Dialing ............45 S/MIME Certificate (System Settings) ....128 Standard Size ............53 Save Cancelled Faxes (System Settings) Standard Size Originals Scanning Mode ................112 (System Settings) ..........111 Save Undelivered Faxes (System Settings) ..112 stopping the fax job ..........

This manual is also suitable for:

Apeosport-ii 6000 Docucentre-ii 6000 Docucentre-ii 7000

Fuji Xerox ApeosPort-II 7000 User Manual

1 Before Using the Machine

2 Fax

3 Send from Mailbox

4 Computer Operations

5 System Settings

6 Job Status

7 Machine Status

8 Authentication and Auditron Administration

9 Using the Ifax Service

10 Using the Server Fax Service

11 Problem Solving

12 Appendix

Quick Links

Need help?

Questions and answers

Subscribe to Our Youtube Channel

Related Manuals for Fuji Xerox ApeosPort-II 7000

Summary of Contents for Fuji Xerox ApeosPort-II 7000

This manual is also suitable for:

Table of Contents