Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
Page 3: Table Of Contents
Table of Contents Table of Contents Table of Contents ......................1 Before Using the Machine ..................7 Preface ........................8 Types of Manuals ......................9 Using This Guide ....................... 10 Organization of This Guide ................... 10 Conventions ......................10 Safety Notes ......................12 Electrical Safety ....................
Page 4 Step 3 Entering the Quantity..................51 Step 4 Starting the Copy Job.................51 Step 5 Confirming the Copy Job in the Job Status ..........53 Operations during Copying..................54 Stopping the Copy Job ..................54 Changing the Number of Copies ................55 Interrupting the Copy Job ..................56 General Settings......................57 Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........57 Paper Supply (Selecting the Paper for Copying) ...........60...
Page 5 Table of Contents 2 Sided Copying (Making 2 sided Copies)............100 Copy Output (Outputting by Specifying Finishing) ..........100 ID Card Copying (Copying Both Sides of an ID Card) ........102 Job Assembly ......................103 Build Job (Making Copies of Documents with Different Settings in a Single Operation) ...........
Page 6 Image Enhancement (Erasing the Background Color of Documents/Adjusting contrast)....146 Shadow Suppression (Suppressing the Document Background)......147 Color Space (Specifying Color Space) ..............147 Layout Adjustment....................148 Scan Resolution (Specifying a Scanning Resolution)..........148 2 Sided Originals (Scanning Both Sides of a Document) ........148 Book Scanning (Scanning Facing Pages on Separate Sheets) ......149 Original Size (Specifying an Original Size) ............150 Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ..150 Edge Erase (Erasing Edges and Margin Shadows in the Document) ....151...
Page 7 Table of Contents Registering Stored Program for Build Job ............177 Deleting a Stored Program ................. 177 Entering/Changing a Stored Program Name ............178 Assigning/Changing Icons for Stored Programs ..........178 Calling Stored Programs ..................179 Calling a Stored Program for Build Job............... 180 Job Flow Sheets ....................
Page 8 General Settings.......................219 Next Recipient (Sending Faxes to Multiple Recipients)........219 Specifying a Destination Using the Address Book..........219 Specifying a Destination Using the Keyboard Screen .........220 Removing/Confirming Specified Recipient ............221 Lighten/Darken (Adjusting Density Level)............221 2 Sided Originals (Transmitting 2-sided Originals) ..........221 Original Type (Selecting the Image Quality Type for the Document) ....223 Resolution (Specifying the Scanning Resolution)..........223 Layout Adjustment....................224 Original Size (Specifying the Scan Size for the Original)........224...
Page 9: Before Using The Machine
1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you need to read before using the machine. Preface ......................8 Types of Manuals ..................9 Using This Guide ..................10 Safety Notes ....................12 Regulation....................19 Environment....................20...
Page 10: Preface
1 Before Using the Machine Preface Thank you for selecting the Fuji Xerox ApeosPort-II 7000/6000 (hereafter referred to as “the machine”). This guide explains how to operate the machine and the precautions that must be followed during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.
Page 11: Types Of Manuals
Guides for Optional Accessories Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for ApeosPort-II 7000/6000. These User Guides are referred to as "guides for optional accessories". Guides for optional accessories are provided in two forms, as printed or as On-line Help.
Page 12: Using This Guide
1 Before Using the Machine Using This Guide This guide provides all the necessary copy/print/scan operating procedures, and precautions. Organization of This Guide This guide consists of the following chapters. 1 Before Using the Machine Describes how to use this guide as well as cautions on using the product safely and legally.
Page 13 Using This Guide In this document, "Computer" refers to a personal computer or workstation. The following terms are used in this guide. Important Indicates important information that you should read. Note Indicates additional information on operations or features. The following symbols are used in this guide: "...
Page 14: Safety Notes
1 Before Using the Machine Safety Notes Before using this product, read "Safety Notes" carefully for safety use. This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards.
Page 15: Electrical Safety
If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.
Page 16: Machine Installation
Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
Page 17 Safety Notes ApeosPort with C-Finisher with Booklet Maker and HCF (A4 1 Tray) 1733 1470 (mm) 2212 ApeosPort with Booklet Finisher D2, D2 Folder Unit, and HCF (A4 2 Tray) 1733 1876 (mm) 2780 Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries.
Page 18: Operational Safety
To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative. The product emits smoke or its surface is unusually hot.
Page 19 (2) Check the indication ("O"). It means that the ground fault interrupter circuit works properly. (3) Return the ground fault interrupter switch to ON ("|"). If the circuit does not work properly, contact your local Fuji Xerox representative. Do not attempt to remove a paper jammed deeply inside the product, particularly a paper wrapped around a fuser or a heat roller.
Page 20: Consumable
It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative. Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion.
Page 21: Regulation
Connect this product into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. Changes and modifications to this product not specifically approved by Fuji Xerox may void the user’s authority to operate this product. Product Safety Certification (CB) This product has been tested and found to comply with IEC60950-1:ed.1 and certified...
Page 22: Environment
Proper disposal is required for drums and toner cartridges no longer needed. Do not open drum and toner cartridge containers. Return them to your local Fuji Xerox representative. For recovery of scarce resources, Fuji Xerox reuses the rechargeable batteries used in this product after the product is returned.
Page 23: Legal Notice
Legal Notice Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...
Page 25: Product Overview
2 Product Overview This chapter describes machine’s basic information such as the names of components, how to switch on and off, how to use the touch screen, and how to set the power saver feature. Machine Components.................24 Power On / Off ....................30 Circuit Breaker ....................31 Power Saver Mode ..................32 Interface Cables..................35...
Page 26: Machine Components
2 Product Overview Machine Components This section describes the main components and functions of the machine. Component Function Duplex automatic Automatically feeds 2 sided originals from a stack. document feeder Note • In this manual, the duplex automatic document feeder is (250 sheets) abbreviated as “document feeder”.
Page 27 Machine Components Component Function Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other special media) that cannot be loaded in the Trays 1 to 4, and 6. USB 2.0 interface Connected to a USB cable. connector 10BASE-T / 100BASE-TX Connected to a network cable.
Page 28 2 Product Overview Component Function Output tray Receives documents. Two types of trays are available: a normal output tray and an optional offset stacking tray. Note • When paper whose size is less than A4 is output from the machine with an output stacking unit, push in the extension flap.
Page 29 Machine Components C-Finisher, C-Finisher with Booklet Maker Component Function Punch scrap container Collects the scraps from the puncher. Draw out the box when throwing the dust away. Output tray Receives documents. Exit cover Open this cover to access the insides of the machine to clear paper jams.
Page 30 2 Product Overview Staple Finisher D2, Booklet Finisher D2 Component Function Interposer (Cover/ Load papers for covers or transparency separators. Papers loaded here Transparency separator will not be used for copying or printing. tray) De-curl button Press this button to de-curl copied paper. Output tray Receives copies when you select [Automatic sorting], [Collated], [Uncollated] or normal copy.
Page 31 Machine Components Component Function Staple cartridge This cartridge contains staples. Remove this cartridge to replace staples and clear staple jams. Punch scrap container Collects the scraps from the puncher. Open throw away the scraps. Tri-Fold output tray Receives copies when you select Tri-Fold In or Tri-Fold out. Tri-Fold output tray button Press this button to open tri-Fold output tray.
Page 32: Power On / Off
2 Product Overview Power On / Off Turn on the power before operating the machine. The machine is ready for copy and print operation within 30 seconds after the power is turned on. The time may vary depending on the machine configuration. Turn the machine off at the end of the day or when it is not in use for a long period of time.
Page 33: Circuit Breaker
Circuit Breaker Circuit Breaker The machine is provided with a circuit breaker. In the event of a current leakage, the breaker will automatically cut off the power circuit to prevent any Circuit Breaker leakage or fire from occurring. The circuit breaker is normally pressed to the upper side as shown in the figure on the right.
Page 34: Power Saver Mode
2 Product Overview Power Saver Mode The machine is installed with a Power Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration. The Power Saver feature has two modes: [Low Power mode] and [Sleep mode]. The default time interval for switching to the [Low Power mode] and [Sleep mode] is one minute each.
Page 35 Power Saver Mode Select [System Settings]. Select [System Settings]. Select [Common Settings]. Select [Machine Clock/Timers]. Select [Auto Power Saver/Energy Saver], and select [Change Settings].
Page 36: Exiting The Power Saver Mode
2 Product Overview Using [ ] and [ ], configure a power saver mode migration time from 1 to 240 minutes, in 1 minute increments. From Last Selection to Low Power Mode Set the time to move to the [Low Power Mode] after the last operation. Note •...
Page 37: Interface Cables
Interface Cables Interface Cables When connecting the machine directly to a computer, use either the parallel interface or USB interface. When connecting to a network, use the Ethernet interface. Using the USB Interface The USB interface supports USB 2.0. This section describes the installation procedure for the USB interface. Ensure that the machine is off.
Page 38: Control Panel
2 Product Overview Control Panel The following describes the names and functions of components on the control panel. Job Status Review Machine Status Online Log In/Out Power Saver Job in Memory Copy Clear All Interrupt Custom 2 Stop Custom 3 Start ＃...
Page 39 Control Panel Component Function <Interrupt> button/indicator Press this button to temporarily stop a continuous copy job or printing to give another job higher priority. During an interrupt, the interrupt indicator lights up. Pressing the <Interrupt> button again cancels the interrupt and the previous operation is resumed. In this manual, this button is indicated as the <Interrupt>...
Page 40: Full Size Color Ui (Optional)
2 Product Overview Full Size Color UI (Optional) The following describes the names and functions of components on the control panel. Component Function Touch screen Displays messages required for operation and buttons for various features. You can directly touch the touch screen to instruct operations and set features.
Page 41 Control Panel Component Function <Power Saver> button If the machine is not operated for a certain specified period of time, the machine's power consumption is lowered to enter the power saver mode. In the power saver mode, this button lights up. To cancel the power saver mode, press this button again.
Page 42: Customizing The Control Panel
2 Product Overview Customizing the Control Panel You can customize items displayed on the screen when turning the machine on or canceling the power saver mode, items displayed on the screen after auto clear, the <Custom> buttons, and items on the [All Services] screen. Press the <Log In/Out>...
Page 43 Control Panel Select [Common Settings]. Select [Screen/Button Settings]. Select the item to be set or changed. Setting the Initial Screen Set the screen to be displayed after turning the machine on or canceling the Power Saver mode. This section describes how to set the [Send from Mailbox] screen as the initial screen, as an example.
Page 44 2 Product Overview Setting the Screen to be displayed after Auto Clear Set the screen to be displayed after Auto Clear. You can select from [Last Selection Screen] and [All Services]. Select [Screen After Auto Clear], and select [Change Settings]. Select [Last Selection Screen] or [All Services].
Page 45 Control Panel Select [Sample Print]. Note • The layout of buttons in this screen is corresponding to the layout of those on the [All Services] screen when pressing the <All Services> button. • You cannot assign the same feature to more than one button.
Page 46 2 Product Overview Changing the Feature Screen You can customize the screen layouts for the following features listed on the [All Services] screen. Copy E-mail Scan to Mailbox Network Scanning Scan to PC For information on how to change the settings, refer to "6 System Settings" > "Copy Mode Settings" and "6 System Settings"...
Page 47: Entering Text
Entering Text Entering Text During operations, a screen for entering text sometimes appears. This section describes how to enter text. You can enter the following characters: numerals, letters, and symbols. Item Description Entering letters and numerals If you select [Shift], capital letters appear. To return to lowercase, select [Shift] again.
Page 49: Copy
3 Copy This chapter describes the basic copy procedures and the copy features provided by the machine. Copying Procedure ..................48 Operations during Copying .................54 General Settings ..................57 Image Quality....................66 Layout Adjustment ..................68 Output Format.....................79 Job Assembly ...................103...
Page 50: Copying Procedure
3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ......................48 Step 2 Selecting Features ......................50 Step 3 Entering the Quantity.......................51 Step 4 Starting the Copy Job.......................51 Step 5 Confirming the Copy Job in the Job Status ..............53 Step 1 Loading Documents There are two methods for loading documents:...
Page 51 Copying Procedure Remove any paper clips and staples before loading the document. Adjust the movable document guides to match the size of the document loaded. Note • When loading a large document such as A3, open the document stopper rightward. Place the document (the front side of 2-sided document up) face up in the center of the document feeder.
Page 52: Step 2 Selecting Features
3 Copy Place the document face down, and align it against the top left corner of the document glass. Close the document cover. Note • When a standard size document is placed on the document glass, the size of the document is displayed in the message area.
Page 53: Step 3 Entering The Quantity
Copying Procedure Select the features to set from each tab as necessary. The following shows the reference section for each feature. "General Settings" (P.57) "Image Quality" (P.66) "Layout Adjustment" (P.68) "Output Format" (P.79) "Job Assembly" (P.103) Step 3 Entering the Quantity You can enter up to 9999 for the number of copies.
Page 54 3 Copy Note • If a problem occurs, an error message appears in the touch screen. Solve the problem in accordance with the message. • You can set the next job during copying. • While warming up, the machine is not ready to copy documents even if it displays the initial screen on the control panel.
Page 55: Step 5 Confirming The Copy Job In The Job Status
Copying Procedure Step 5 Confirming the Copy Job in the Job Status Press the <Job Status> button. <Job Status> button Confirm the job status. You can select the kind of jobs to be displayed from [All Jobs], [All Printing Jobs], [All Non-printing Jobs], and [Mailbox Transfer Jobs].
Page 56: Operations During Copying
3 Copy Operations during Copying This section describes available operations during copying. The following shows the reference section for each feature. Stopping the Copy Job ........................54 Changing the Number of Copies....................55 Interrupting the Copy Job ......................56 Stopping the Copy Job To cancel the copy job in progress, follow the procedure below.
Page 57: Changing The Number Of Copies
Operations during Copying Press the <Job Status> button. <Job Status> button Select the job to cancel, and then select [Stop]. Changing the Number of Copies You can change the number of copies that is set initially during scanning or copying the document.
Page 58: Interrupting The Copy Job
3 Copy Set the number of copies with the numeric keypad. The new quantity must include the number of copies that have already been printed. When reducing the quantity, you cannot enter a number less than the number of copies that have already been printed. Press the <Start>...
Page 59: General Settings
General Settings General Settings You can set the basic features on the [General Settings] screen. The following shows the reference section for each feature. Reduce/Enlarge (Making Enlarged/Reduced Copies)..............57 Paper Supply (Selecting the Paper for Copying) ............... 60 2 Sided Copying (Making 2 sided Copies) ................62 Original Type (Selecting the Document Type) ................
Page 60 3 Copy Ratio (from 3rd and 5th button from the top) Select from preset ratios. You can change the indicated ratios. For information on the settings, refer to "6 System Settings" > "Copy Mode Settings" > "Copy Tab (DocuCentre series models) / General Settings Tab - Feature Allocation (ApeosPort series models)"...
Page 61 General Settings When [Independent X-Y%] is Selected You can specify different length and width ratios to scale the height and width independently. Select any item. Auto Copies are made with the length and width ratios set automatically to match the paper size.
Page 62: Paper Supply (Selecting The Paper For Copying)
3 Copy X: width Y: length The automatically calculated ratios based on the values entered in [Original Size] and [Copy Size] are displayed. Original Size Set the length and width of the original size from 1 to 999 mm in 1 mm increments. Copy Size Set the length and width of the copy size from 1 to 999 mm in 1 mm increments.
Page 63 General Settings Trays Select trays. When [Auto Paper] is selected, based on the original document size and set ratios, the machine automatically selects the tray loaded with the appropriate paper. When [Bypass] is selected, the [Tray 5 (Bypass)] screen is displayed. Refer to "[Tray 5 (Bypass)] Screen"...
Page 64: Sided Copying (Making 2 Sided Copies)
3 Copy When [Standard Size] is Selected Select the paper size from standard sizes and then select the paper type. Select the paper size and paper type. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 65 General Settings 2 Sided Makes a copy of a 1-sided document on both sides of a paper. The machine outputs the copies as [Head to Head]. The images are printed on both sides of each paper, and the top of the image on the front side of the paper meets at the top of the image on the back side of the same paper.
Page 66: Original Type (Selecting The Document Type)
3 Copy Originals Head to Head Select this item when the first and second sides of the document are of the same orientation. Head to Toe Select this item when the first and second sides of the document are of the opposite orientation.
Page 67: Lighten/Darken (Adjusting The Copy Density)
General Settings Lighten/Darken (Adjusting the Copy Density) You can adjust the copy density to one of 7 levels. The copy density becomes darker when you move [ ] to the left and lighter when you move it to the right. Note •...
Page 68: Image Quality
3 Copy Image Quality On the [Image Quality] screen, you can configure the document image quality features. The following shows the reference section for each feature. Original Type (Selecting the Document Type)................66 Image Options (Adjusting Copy Density / Sharpness of images) ..........67 Background Suppression (Erasing the Background Color of Documents).........67 On the [All Services] screen, select [Copy].
Page 69: Image Options (Adjusting Copy Density / Sharpness Of Images)
Image Quality Note • Whether [Lightweight Originals] is displayed on the screen depends on the System Administration mode settings. For information, refer to "6 System Settings" > "Copy Mode Settings" > "Copy Control" > "Original Type-Lightweight Originals" in the Administrator Guide.
Page 70: Layout Adjustment
3 Copy Layout Adjustment On the [Layout Adjustment] screen, you can configure features for scanning documents. The following shows the reference section for each feature. Book Copying (Copying Facing Pages onto Separate Sheets) ...........68 2 Sided Book Copy (Making 2 Sided Copies of Facing Pages) ..........69 Original Size (Specifying the Scan Size for the Document)............71 Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......71 Edge Erase (Erasing Edges and Margin Shadows of the Document) .........72...
Page 71: Sided Book Copy (Making 2 Sided Copies Of Facing
Layout Adjustment Right Page then Left Copies are made from the right page of facing pages in a document starting from the right page. Top Page then Bottom Copies are made from the top page of facing pages in a document starting from the top page.
Page 72 3 Copy Left Page then Right Copies are made of both pages from the left page of facing pages in a document starting from the left page. Right Page then Left Copies are made of both pages from the right page of facing pages in a document starting from the right page.
Page 73: Original Size (Specifying The Scan Size For The Document)
Layout Adjustment Original Size (Specifying the Scan Size for the Document) You can set the scan size for the document. Specify the size of the document when scanning non-standard size documents or when making copies at a size different from that of the currently loaded document. When a document size is specified, it is scanned at the specified size regardless of the size of the loaded document.
Page 74: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
3 Copy • The recommended document size combinations are A4 portrait and A3 landscape, or B5 portrait and B4 landscape. If the combination of the document sizes is not our recommendation, the documents can be fed at an angle and may not be copied properly. Note •...
Page 75 Layout Adjustment Select [Edge Erase]. Select any item. Use [ ] and [ ] to set the width to erase for each of the top and bottom, left and right, and center. Normal The border erase amount is set to 2 mm for the top and bottom, and left and right. If you do not want to erase edges, set each [Edge Erase] value to 0 mm.
Page 76: Image Shift (Shifting The Image Copy Position)
3 Copy Upright Images Select this item when placing the top of the document facing the inner side of the document glass or document feeder. Sideway Images Select this item when placing the top of the document facing the left side of the document glass or document feeder.
Page 77 Layout Adjustment Side 2 Displays the [Image Shift - Side 2] screen. Refer to "[Image Shift - Side 1] Screen/[Image Shift - Side 2] Screen" (P.75). Mirror Shift Select this item when you want the positioning of Side 2 to match the positioning of Side 1.
Page 78: Image Rotation
3 Copy Corner Shift The document image is shifted to the edges or corners of the paper. You can select from 8 shift directions. When adjusting the margin amount, set the top and bottom, and left and right values within the range from 0 to 50 mm in 1 mm increments. Variable Shift You can set the margin amount.
Page 79: Invert Image (Making Reversed Copies Of Images)
Layout Adjustment [Image Rotation - Rotation Direction] Screen You can set the reference position for rotation. Select any item. Staple Position When the finisher is installed, [Staple Position] is displayed. If documents are of mixed orientations, images will be rotated to match the stapling edge based on the staple feature settings.
Page 80: Original Orientation (Specifying The Orientation Of Loaded Documents)
3 Copy Original Orientation (Specifying the Orientation of Loaded Documents) In order to identify the top of the document, the orientation of the set document must be configured. Note • If the [Original Orientation] differs from the actual document orientation, then the machine may mistakenly detect the head of the document.
Page 81: Output Format
Output Format Output Format On the [Output Format] screen, you can configure features for outputting documents. The following shows the reference section for each feature. Booklet Creation (Creating a Booklet)..................79 Covers (Attaching a Cover to Copies) ..................82 Transparency Separators (Inserting Blank Sheets between Transparencies)......84 Multiple-Up (Copying Multiple Sheets onto One Sheet)............
Page 82 3 Copy Important • Confirm that the orientation of the document and the [Original Orientation] setting of the [Layout Adjustment] screen are the same. Note • If the number of pages in the booklet is not a multiple of four, the remaining pages will be output as blank pages.
Page 83 Output Format Binding Shift Displays the [Booklet Creation-Binding Shift] screen. Refer to "[Booklet Creation-Binding Shift] Screen" (P.81). Divide Output Displays the [Booklet Creation-Divide Output] screen. Refer to "[Booklet Creation-Divide Output] screen" (P.81). Fold & Staple Options Displays the [Booklet Creation - Fold & Staple Options] screen. Refer to "[Booklet Creation-Fold &...
Page 84: Covers (Attaching A Cover To Copies)
3 Copy Select any item. No Finishing is carried out. Folding Only Outputting copies folded in half. The number of copies that can be folded is 5. When the number is more than 5, the document is divided by every 5 sheets. Fold &...
Page 85 Output Format Printed Cover - Print Outside The first page of the document is copied on the front side of the front cover. When a back cover is to be attached, the second page is copied on the back cover. Printed Cover - Print Inside The first page of the document is copied on the back side of the front cover.
Page 86: Transparency Separators (Inserting Blank Sheets Between Transparencies)
3 Copy Transparency Separators (Inserting Blank Sheets between Transparencies) A blank sheet can be inserted as a separator between copied transparencies. At the same time, the required number of copies for distribution is printed. When loading transparencies, make sure that the paper for the separators (or for distribution) is loaded at the same orientation as that of the transparencies.
Page 87: Poster (Making Enlarged Copies Spread Over Multiple Sheets)
Output Format • When Edge Erase is set, it is carried out for each document page. • Select an item other than [Auto Paper] for the paper tray of [Paper Supply] on the [Copy] screen. Select [Multiple-Up]. Select any item. 1 Page Up Multiple Up is not applied.
Page 88: Repeat Image (Making Multiple Copies On One Sheet)
3 Copy Select [Poster]. Select any item. No Posters No enlarged copies are made. Output Size You can select from 7 paper sizes. Enlargement % Refer to "When [Enlargement %] is Selected" (P.86). Paper Tray Settings Displays the [Paper Supply] screen. Select the paper tray to use.
Page 89: Annotation (Adding Stamp/Date/Page Number To Copies)
Output Format • If [Auto] is set for [Paper Supply], a tray specified in [Auto Paper Off] is automatically selected. Change the settings if necessary. For information on [Auto Paper Off], refer to "6 System Settings" > "Copy Mode Settings" > "Copy Control" in the Administrator Guide. Select [Repeat Image].
Page 90 3 Copy Select [Annotation]. Select any item. Stamp Displays the [Stamp] screen. Refer to "[Stamp] Screen" (P.88). Date Displays the [Date] screen. Refer to "[Date] Screen" (P.89). Page Number Displays the [Page Number] screen. Refer to "[Page Number] Screen" (P.90). Bates Stamping Displays the [Bates Stamping] screen.
Page 91 Output Format Print On... Displays the [Stamp-Print On] screen. You can select the page(s) to print the stamp from [First Page Only] and [All Pages]. Position Displays the [Stamp-Position] screen. You can select from 9 positions for the stamp. [Same as Side 1] and [Opposite to Side 1] can be selected for Side 2. Size Displays the [Stamp - Size] screen.
Page 92 3 Copy [Page Number] Screen You can add page numbers to copies. Select any item. No page number is added. Adds page numbers to copies. Style 1, 2, 3 A page number is added. -1-, -2-, -3- A hyphen is added to the left and right of the page number. (Example: -1-) Page1, Page2, Page3 "Page"...
Page 93 Output Format Position Displays the [Page Number-Position] screen. You can select from 6 positions for the page number. Size Displays the [Page Number-Size] screen. You can select from 3 sizes for the page number. You can set size in the range from 6 to 24 points in 1 point increments.
Page 94 3 Copy [Bates Stamping] Screen You can add a prefix string and the number of page-number digits. Select any item. No prefix string and the page number is added. Adds a prefix strings and page numbers to copies. Prefix Use the displayed keyboard to enter a prefix string up to 16 characters. Number of Digits Displays the [Bates Stamping-Number of Digits] screen.
Page 95: Watermark (Printing Control Number On The Background)
The maximum number of scannable pages is 999 per job. When two or more jobs are in the queue and A4 LEF (the size recommended by Fuji Xerox) is used, the maximum number of scannable pages is 6000 for all the jobs. These values are approximate and may vary depending on the original’s paper type, size, and orientation.
Page 96 3 Copy Select [Watermark]. Select any item. Control Number No control number is printed. A control number is printed. Enter the starting number of the control number. You can set a control number within the range from 1 to 9999. Text Displays the [Watermark - Text] screen.
Page 97 Output Format Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. [Watermark - Text] Screen Select the text to print on the copy. Select [On]. Select any text. No text is printed.
Page 98: Secure Watermark (Managing Document Security)
"when", "from which machine", and "by whom" the document was output. Important • This feature is only supported on Fuji Xerox manufactured machines that are compatible to Secure Watermark. • Document copy protection that is set using the Secure Watermark feature is not warranted to always function.
Page 99: Tab Margin Shift (Copying On Tab Paper)
Output Format Text Displays the [Secure Watermark -Text] screen. Refer to "[Secure Watermark-Text] Screen" (P.97). [Secure Watermark-Text] Screen You can embed hidden text into documents. With this hidden text feature, the specified text is embedded in the entire sheet. When making a copy of a document that has been copied with this hidden text feature, the embedded text on the output appears in white regardless of whether or not the Secure Watermark kit is installed.
Page 100: Output Orientation (Specifying Face Up Or Down)
3 Copy Select [Tab Margin Shift]. Select any item. Not copied on the tab paper. Shift to Tab Copies an image only on the tab of the paper. Specify [Shift Value] to shift the position of the image that is printed on the edge of the original document, so that the image would be copied on the tab.
Page 101: Folding (Outputting Bi-Folded Paper/Tri-Folded Paper)
Output Format Face Up Copies are output facing up and delivered from the last page. Face down Copies are output facing down and delivered from the last page. Face Up (Reverse Order) Copies are delivered from the first page facing up. Note •...
Page 102: Sided Copying (Making 2 Sided Copies)
3 Copy Select [Preset Repeat Image]. Select any item. 1 Page Up Preset Repeat Image is not applied. 2 Pages Up Two copies of the document image are made on a single sheet of paper. 4 Pages Up Four copies of the document image are made on a single sheet of paper. 8 Pages Up Eight copies of the document image are made on a single sheet of paper.
Page 103 Output Format Auto According to the set feature used, the machine automatically selects [Collated] or [Uncollated]. Copies are collated when any of the following features is used: auto document feeder, 2 Sided Book Copy, Covers, [Blank Separators & Handouts] or [Transparency Set & Handouts] of Transparency Separators, Booklet Creation, Stapling, Build Job, Sample Set, and Combine Original Sets.
Page 104: Id Card Copying (Copying Both Sides Of An Id Card)
3 Copy Sideway Images Select this item when placing the top of the document facing the left side of the document glass or document feeder. Be sure to select [Sideway Images] when the top of the document is placed facing the left side (horizontal text). Z Fold The machine folds the output copies in Z fold.
Page 105: Job Assembly
Job Assembly Job Assembly On the [Job Assembly] screen, you can configure features such as Build Job and Sample Set. The following shows the reference section for each feature. Build Job (Making Copies of Documents with Different Settings in a Single Operation)..103 Sample Set (Checking the Finished Output of the Copy) ............
Page 106 3 Copy Booklet Creation For information on the feature, refer to "Booklet Creation (Creating a Booklet)" (P.79). Covers For information on the feature, refer to "Covers (Attaching a Cover to Copies)" (P.82). Important • The machine does not copy on a cover when using the Build Job feature. Annotation For information on the feature, refer to "Annotation (Adding Stamp/Date/Page Number to Copies)"...
Page 107 Job Assembly Chapter Start... Displays the [Build Job - Chapter Start] screen. Refer to "[Build Job - Separators] Screen" (P.105). Insert Separators... Displays the [Build Job - Separators] screen. Refer to "[Build Job - Separators] Screen" (P.105). Change Quantity... Displays the [Build Job - Change Quantity] screen. Enter a new quantity using the numeric keypad.
Page 108 3 Copy No Separators The machine does not insert any separators. Blank Separators The machine inserts blank separators. Select this feature, load documents, and press the <Start> button. The blank separators are inserted. Printed Separator - Side 1 A first page of the loaded documents is copied on the front side of a separator, and the rest of pages are copied on the paper other than a separator.
Page 109: Sample Set (Checking The Finished Output Of The Copy)
Job Assembly [Build Job - Chapter Start] Screen You can set the chapter start. Select any item. The next stack of documents is copied after the previous stack. The next stack of documents is copied from Side 1 of a new sheet of paper. Multiple-Up - New Page When [Multiple-Up] is marked, even if all documents are divided for every chapter before all of them are assembled in [Multiple-Up] feature, the next stack of document...
Page 110: Combine Original Sets (Adding Originals)
3 Copy Change Settings... The [Change Settings] screen is displayed. Uncheck the settings you want to cancel. This button is displayed only when there are any settings that can be cancelled for the job. Change Quantity... The [Change Quantity] screen appears and you can change the number of copies entered before.
Page 111: Form Overlay (Making Copies To Overlay Documents)
Job Assembly Original Orientation In order to identify the top of the document, the orientation of the set document must be configured. Note • If the [Original Orientation] differs from the actual document orientation, then the machine may mistakenly detect the head of the document. Upright Images Select this item when placing the top of the document facing the inner side of the document glass or document feeder.
Page 112: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)
3 Copy Select [Form Overlay]. Select [On]. A form image in the memory is not overlaid. A form image in the memory is overlaid. Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area) Specify an area to delete everything outside or inside of when copying. 3 areas can be specified.
Page 113 Job Assembly Original Orientation In order to identify the top of the document, the orientation of the set document must be configured. Note • If the [Original Orientation] differs from the actual document orientation, then the machine may mistakenly detect the head of the document. Upright Images Select this item when placing the top of the document facing the inner side of the document glass or document feeder.
Page 114: Stored Programming
3 Copy Stored Programming This feature is the same as [Registering Stored Program for Build Job] of the [6 Stored Programming]. Refer to "Calling Stored Programs" (P.179).
Page 115: Scan
4 Scan This chapter describes the basic scanning procedures and the scan features provided by the machine. To use the scan features, network settings are required. For information on the network settings, refer to "6 System Settings" > "Network Settings" in the Administrator Guide. Important •...
Page 116: Scanning Procedure
4 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each step. Step 1 Loading Documents .......................114 Step 2 Selecting Features ......................116 Step 3 Starting the Scan Job......................118 Step 4 Confirming the Scan Job in Job Status ................119 Step 5 Saving the Scanned Data ....................119 Step 1 Loading Documents There are two methods for loading documents:...
Page 117 Scanning Procedure Remove any paper clips and staples before loading the document. Adjust the movable document guides to match the size of the document loaded. Note • When loading a large document such as A3, open the document stopper rightward. Place the document (the front side of 2-sided document up) face up in the center of the document feeder.
Page 118: Step 2 Selecting Features
4 Scan Place the document face down, and align it against the top left corner of the document glass. Close the document cover. Note • When a standard size document is placed on the document glass, the size of the document is displayed in the message area.
Page 119 Scanning Procedure The following describes how to store scanned data into a mailbox. Press the <All Services> button. <All Services> button Select [Scan to Mailbox]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Specify a mailbox to save the data Select the features to set from each tab as necessary.
Page 120: Step 3 Starting The Scan Job
4 Scan Step 3 Starting the Scan Job Press the <Start> button. Important • If the document has been set in the document feeder, do not hold down the document while it is being conveyed. • Scanning cannot be performed if a copy protection <Start>...
Page 121: Step 4 Confirming The Scan Job In Job Status
Uses a network scan driver. Refer to "Importing to a TWAIN Compatible Application" (P.202). Import using Mailbox Viewer2 Uses Mailbox Viewer2 (Fuji Xerox application software). Refer to "Importing Using Mailbox Viewer2" (P.204). Import using CentreWare Internet Services Uses CentreWare Internet Services.
Page 122: Operations During Scanning
4 Scan Operations during Scanning The following describes the operations available during scanning. The following shows the reference for each operation. Stopping the Scan Job .......................120 Changing the Scan Settings.......................121 Stopping the Scan Job To cancel scanning a document, follow the procedure below. Press either [Stop] on the touch screen or the <Stop>...
Page 123: Changing The Scan Settings
Operations during Scanning Press the <Job Status> button. <Job Status> button Select the job to cancel, and then select [Stop].You can select the kind of jobs to be displayed from [All Jobs], [All Printing Jobs], [All Non-printing Jobs], and [Mailbox Transfer Jobs].
Page 124: E-Mail
4 Scan E-mail You can scan a document and send the scanned data as an e-mail attachment. The following shows the reference section for each feature. Note • Some e-mail settings are required to use this feature. For information on the settings, refer to "9 E-mail Environment Settings"...
Page 125: Address Book
E-mail File Format You can select the format of scanned data. For information about the feature, refer to "File Format (Selecting the Format of Scanned Data)" (P.138). Address Book The following describes how to specify a recipient using the Address Book. You can also enter an e-mail address using the keyboard.
Page 126 4 Scan Next Recipient Allows to specify the e-mail address for sending e-mail to multiple recipients (Broadcast). When [Local Address List] is Selected Select a recipient from the local address list. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 127: Keyboard
E-mail Telephonenumber A telephone number is used for the keyword search. An office name is used for the keyword search. A department name is used for the keyword search. Change Settings Select a custom item, and select this button. Then the keyword entry screen appears.
Page 128: Add Me
4 Scan Add Me This button is used to add the sender's address to [To], [CC], or [BCC]. Select [Add Me]. Select a type. Adds the sender's address to To. Adds the sender's address to CC. Adds the sender's address to BCC. Recipient(s) Allows you to confirm, delete or change recipients using the pop-up menu displayed.
Page 129: From
E-mail E-mail Address To change the e-mail address, select [Change Settings] to display the keyboard and enter the new address. Recipient Name To change the recipient name, select [Change Settings] to display the keyboard and enter the new name. The recipient name appears when registered in the Address Book. S/MIME Certificate To check whether or not any certificate is linked to the e-mail address, select [Change Settings].
Page 130: Subject
4 Scan Cancel Hides the pop-up menu. Subject Set the e-mail subject using the following procedure. Auto Set Automatically sets the subject to [Scan data from XXX] (where XXX is the host name of the machine). To set a user-defined subject Select [Subject].
Page 131: Scan To Mailbox
Scan to Mailbox Scan to Mailbox You can scan documents and save the scanned data to a mailbox of the machine. To use the [Scan to Mailbox] feature, select [Scan to Mailbox]. A mailbox needs to be registered beforehand. For more information on registering a mailbox, refer to "6 System Settings"...
Page 132: Network Scanning
4 Scan Network Scanning You can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server and others. Job templates can be created on CentreWare Internet Services. Scanned data is converted to the format specified in a job template, and is automatically sent to a server.
Page 133: Scan To Pc
Scan to PC Scan to PC You can convert scanned data to TIFF, DocuWorks, or PDF format, and then use the FTP or SMB protocol to send the data to a computer on the network. The following shows the reference section for each feature. Note •...
Page 134: Transfer Protocol
4 Scan Transfer Protocol You can select a transfer protocol using the following procedure. Select [Transfer Protocol]. Select any item. Transfers using the FTP protocol. Transfers using the SMB protocol. SMB (UNC Format) Transfers using the SMB protocol (UNC Format). UNC stands for Universal Naming Convention and its format is as follows: ost name\shared name\directory name Address Book...
Page 135: Browse
Scan to PC Browse... Displays a hierarchy consisting of server names and folders. You can specify a save destination by tracing the hierarchy. Select [Browse...]. Select the destination in which data is to be stored. You can move to another level by pressing [Previous] or [Next].
Page 136 4 Scan Save In When [FTP] or [SMB] is selected for [Transfer Protocol]: Enter a directory name. Up to 128 characters are allowed. When [SMB(UNC format)] is selected for [Transfer Protocol]: Enter "\\Host Name\Shared Name\Directory Name". Up to 260 characters are allowed.
Page 137: General Settings
General Settings General Settings The [General Settings] screen displayed for [E-mail], [Scan to Mailbox], [Network Scanning], and [Scan to PC] allows you to set basic features. The following shows the reference section for each feature. Scanning Color (Selecting the Color to Scan) ................. 135 2 Sided Originals (Scanning Both Sides of a Document) ............
Page 138: Sided Originals (Scanning Both Sides Of A Document)
4 Scan Black Scans a document in monochrome 2 tone. You can select the document type in the [Original Type]. 2 Sided Originals (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation. Select any item.
Page 139: Original Type (Selecting The Document Type)
General Settings Originals Displayed when [2 Sided] is selected. Head to Head Select this when both sides of the 2-sided document are in the same orientation. Head to Toe Select this when both sides of the 2-sided document are in opposite orientations. Original Orientation To scan using the document feeder, the orientation must be set to specify the head of the document.
Page 140: File Format (Selecting The Format Of Scanned Data)
4 Scan File Format (Selecting the Format of Scanned Data) You can select the format of scanned data. Note • When selecting [Scan to Mailbox], [File Format] is disabled. • If an High-compression Image Kit is installed, the machine can store PDF and DocuWorks files with higher compression rates.
Page 141 General Settings Single-page TIFF Saves each page into a different file. JPEG Saves as a JPEG file. When either [Color] or [Grayscale] is selected for [Scanning Color], configure the image compression method. You can also configure the compression ratio with [Image Compression] in the [Output Format] screen. Saves scanned data in PDF format.
Page 142 4 Scan Visible Signature Adds a visible signature using the certificate of the machine. Invisible Signature Adds an invisible digital signature using the certificate of the machine. Signature Field Location Select the position for [Visible Signature] where the signature is displayed. DocuWorks Signature The [File Format - DocuWorks Signature] screen appears.
Page 143 General Settings Supported Version ® ® The supported versions of Adobe Acrobat for encryption are displayed. Doc. Open Password The [PDF Security - Document Open Password] screen appears. If you select [On] and set a password, the password is required to open the file. You can enter a password up to 32 characters.
Page 144 4 Scan Select any item. The file is not encrypted, and no access privilege is configured. Password (V4 Compatible) Encrypts the file by the 56 bit DES method using a password. Files encrypted by this method can be opened with DocuWorks Ver4.0 or later. Select [Open Password], and set a password.
Page 145 General Settings [DocuWorks Security - Certificate] Screen Select a certificate added to the file. Remove Deletes the selected certificates from the list. Edit Displays the [Change Settings] screen. You can change the access privileges and confirm the certificate information. Access Right Allows you to change the access privileges to open or operate files.
Page 146 4 Scan Certificate Details The [Certificate Details] screen appears. Certificate information including issuer, expiration date, persons to whom the certificate is issued, and the like is displayed. Local Address List Displays the local address list. For information on Local Search, refer to "Local Address List" (P.123). Local Search Searches recipients in the local address list.
Page 147: Image Quality
Image Quality Image Quality On the [Image Quality] screen under [E-mail], [Scan to Mailbox], [Network Scanning], or [Scan to PC], you can set the image quality features. The following shows the reference section for each feature. Photographs (Scanning a Color Photograph) ................145 Image Options (Adjusting Scan Density and Image Sharpness)..........
Page 148: Image Options (Adjusting Scan Density And Image Sharpness)
4 Scan Image Options (Adjusting Scan Density and Image Sharpness) You can scan with adjusting the scan density and image sharpness. Select [Image Options]. Select [ ] and [ ] to adjust the displayed items. Lighten/Darken You can select from among 7 density levels between [Lighten] and [Darken]. The scan density increases the nearer the level is to [Darken] and decreases the nearer the level is to [Lighten].
Page 149: Shadow Suppression (Suppressing The Document Background)
Image Quality Shadow Suppression (Suppressing the Document Background) When scanning a 2 sided document printed on thin paper, you can suppress the image on the reverse side. Only enabled when [Scanning Color] is set to [Color] or [Grayscale] in the [General Settings] screen.
Page 150: Layout Adjustment
4 Scan Layout Adjustment On the [Layout Adjustment] screen under [E-mail], [Scan to Mailbox], [Network Scanning], or [Scan to PC], you can adjust the scan options. The following shows the reference section for each feature. Scan Resolution (Specifying a Scanning Resolution)...............148 2 Sided Originals (Scanning Both Sides of a Document)............148 Book Scanning (Scanning Facing Pages on Separate Sheets) ..........149 Original Size (Specifying an Original Size) ................150...
Page 151: Book Scanning (Scanning Facing Pages On Separate Sheets)
Layout Adjustment Book Scanning (Scanning Facing Pages on Separate Sheets) The [Book Scanning] feature allows you to scan facing pages of a document onto separate sheets of paper in page order. This feature is useful if you need to make separate scans for facing pages of bound originals such as a booklet.
Page 152: Original Size (Specifying An Original Size)
4 Scan Original Size (Specifying an Original Size) You can set the scan size for the document. Specify the scan size to scan non-standard size documents or to scan with the different size from the original document size. When a document size is specified, it is scanned at the specified size regardless of the size of the loaded document.
Page 153: Edge Erase (Erasing Edges And Margin Shadows In The Document)
Layout Adjustment • Always load the A5-size documents in portrait orientation. • When loading B5 documents together with A3 documents loaded in landscape orientation or A4 documents loaded in portrait orientation, load B5 documents in portrait orientation. • The recommended document size combinations are A4 portrait and A3 landscape, or B5 portrait and B4 landscape.
Page 154 4 Scan Select [Edge Erase]. Select [Edge Erase]. Use [ ] and [ ] to set the erase widths of top and bottom, left and right, and center of the document. Select [Original Orientation]. Normal The edge erase amount is set to 2 mm for the top and bottom, and left and right. If you do not want to erase edges, set each [Edge Erase] value to 0 mm.
Page 155: Reduce/Enlarge (Specifying A Scanning Ratio)
Layout Adjustment Reduce/Enlarge (Specifying a Scanning Ratio) You can set the scanning ratio for the document to be scanned. Select [Reduce/Enlarge]. Select the ratio, or specify the ratio. Proportional % Select a ratio from the preset ratios, or specify a value within the range from 25 to 400% in 1% increments.
Page 156: Output Format
4 Scan Output Format On the [Output Format] screen under [E-mail], [Scan to Mailbox], [Network Scanning], or [Scan to PC], you can configure the output formats. For more information, refer to below. Image Compression (Specifying an Image Compression Ratio When Scanning)....154 Read Receipts..........................155 Split Send (Sending in Sections)....................155 File Name (Specifying the Filename to be Sent) ..............156...
Page 157: Read Receipts
Output Format Normal Image is saved with standard compression. Results in a standard image quality and file size. Image is saved with low compression. Image quality improves, but file size increases. Read Receipts This feature allows you to receive read receipts from e-mail recipients when using the [E-mail] feature.
Page 158: File Name (Specifying The Filename To Be Sent)
4 Scan File Name (Specifying the Filename to be Sent) When using the [E-mail] or [Scan to Mailbox] feature, you can specify the file name of the document to be sent. Auto Set The file name is "img-xxx-yyy.zzz" (where xxx is the date and time, yyy is the page number, and zzz is the extension).
Page 159: File Name Conflict
Output Format Refer to "Address Book" (P.123). Note • When using a job template, the template name becomes a file name, which cannot be changed. File Name Conflict (Setting Procedures When a File Name Conflicts with others) When using the [Scan to PC] feature, you can set the action to be taken when the file name conflicts with another file stored in the destination.
Page 160: Digital Signature (Sending E-Mail With A Digital Signature By S/Mime)
4 Scan Sends e-mail without encryption. Sends e-mail with encryption. Digital Signature (Sending E-mail with a Digital Signature by S/MIME) When using the [E-mail] feature, you can send e-mail with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether contents of the e-mail are changed, or whether the e-mail is sent from the proper sender.
Page 161: Send From Mailbox
5 Send from Mailbox This chapter describes the basic mailbox operation and mailbox features. Mailbox Operating Procedure ..............160 Selecting a Mailbox...................162 Checking/Operating Documents in a Mailbox...........163 Checking Document Details ..............165 Printing Documents in a Mailbox ..............166 Configuring/Starting Job Flow..............169...
Page 162: Mailbox Operating Procedure
5 Send from Mailbox Mailbox Operating Procedure The following shows the reference section for each procedure. Step 1 Opening the [Send from Mailbox] Screen ..............160 Step 2 Selecting a Mailbox .......................160 Step 3 Checking/Selecting Mailbox Documents ..............161 Step 4 Operating Mailbox Documents..................161 Step 1 Opening the [Send from Mailbox] Screen Follow the procedure below to open the [Send from Mailbox] screen.
Page 163: Step 3 Checking/Selecting Mailbox Documents
Mailbox Operating Procedure Step 3 Checking/Selecting Mailbox Documents Select a document. For information on the [Document List] screen, refer to "Checking/Operating Documents in a Mailbox" (P.163). Step 4 Operating Mailbox Documents The following shows the reference sections for operations available on the [Send from Mailbox] screen.
Page 164: Selecting A Mailbox
5 Send from Mailbox Selecting a Mailbox Selectable mailboxes depend on the settings on the user authentication feature. For information on selectable mailboxes, refer to "13 Authentication and Auditron Administration" > "Authentication for Job Flow Sheets and Mailboxes" > "Types of Mailboxes" in the Administrator Guide.
Page 165: Checking/Operating Documents In A Mailbox
Checking/Operating Documents in a Mailbox Checking/Operating Documents in a Mailbox You can confirm or operate documents stored in the mailbox. On the [Send from Mailbox] screen, select a mailbox. Select a document. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 166 5 Send from Mailbox No. of Documents Displays the number of documents stored in the selected mailbox. Select All Selects all the documents in the mailbox. This selection will be cancelled if [Select All] is selected again. Delete Deletes the selected documents in the mailbox. Document Details Previews the selected document to allow you to check its details.
Page 167: Checking Document Details
Checking Document Details Checking Document Details You can preview a document to check its details. Important • Monochrome images with high gradation levels may appear bluish when previewed. Note • Some models require an optional package to use this feature. For more information, contact our Customer Support Center.
Page 168: Printing Documents In A Mailbox
5 Send from Mailbox Printing Documents in a Mailbox You can print selected documents in a mailbox. On the [Document List] screen, select documents. Select [Print] or [Batch Print]. Enter the number of copies using the numeric keypad, if necessary. Click [Print].
Page 169 Printing Documents in a Mailbox Print Prints the selected document. Batch Print Allows you to set batch printing. You can print multiple documents as one document. Up to 100 documents can be bound in selected order. Note • For 2-sided printing, the last page becomes blank when the total number of printed pages is odd.
Page 170 5 Send from Mailbox For documents in a mailbox stored by specifying [Save to Mailbox] on a print driver Report Original Stapling Report Position Punching Report Position For scanned documents stored in a mailbox Important • Ensure that the orientation of the document, and the [Original Orientation] setting of [Edge Erase] or the [2 Sided Originals] setting of [Layout Adjustment] tab, are the same.
Page 171: Configuring/Starting Job Flow
Configuring/Starting Job Flow Configuring/Starting Job Flow Job flow is a feature for executing a series of registered actions. A job flow operates on documents stored in a mailbox, and starts in either of the following ways: 1) manually or automatically start a job flow when a document is stored in a mailbox, or 2) select a job flow to act on documents stored in a mailbox manually.
Page 172 5 Send from Mailbox Select any item. Auto Start This sets auto start of the job flow for documents stored in the mailbox. The job flow automatically starts when a document is stored. Start Current Job Flow Select documents from the mailbox and select this button to start the job flow linked to this mailbox.
Page 173 Configuring/Starting Job Flow Search by Name Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long. For information on how to enter characters, refer to "Entering Text" (P.45). Search by Keyword Searches for job flows that fully match the entry.
Page 174: Job Flow Restrictions
5 Send from Mailbox Select a job flow, and press the <Start> button. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • You can sort the list in ascending or descending order by pressing either [Name] or [Updated].
Page 175: Stored Programming
6 Stored Programming This chapter describes the Stored Programming features for recording procedures provided by the machine. Stored Programming Overview..............174 Registering/Deleting/Renaming Stored Programs........175 Calling Stored Programs................179...
Page 176: Stored Programming Overview
6 Stored Programming Stored Programming Overview Frequently used features can be registered as Stored Programming and recalled by a single button operation. You can also assign a screen to a stored program button. This allows you to use the button as a short-cut to the screen. Stored Programming stores feature settings and a series of operations.
Page 177: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs The [Stored Programming] screen allows you to register and delete stored programs. Important • When registering a stored program to select paper size or type loaded on the bypass tray, register both the paper size and the paper type. If only the paper size or type is registered, the stored program may not be called properly.
Page 178: Registering Stored Program
6 Stored Programming Store Build Job Register a stored program for Build Job. Refer to "Registering Stored Program for Build Job" (P.177). Delete Deletes a stored program. Refer to "Deleting a Stored Program" (P.177). Enter/Change Name Enter or change a stored program name. Refer to "Entering/Changing a Stored Program Name"...
Page 179: Registering Stored Program For Build Job
Registering/Deleting/Renaming Stored Programs Registering Stored Program for Build Job Up to 100 actions can be registered with one stored program for Build Job. Up to 40 stored programs can be registered in the machine. The following is the procedure for registering actions with stored programs. Select [Store Build Job].
Page 180: Entering/Changing A Stored Program Name
6 Stored Programming Entering/Changing a Stored Program Name The following is the procedure for entering or changing the name of a stored program. Up to 36 characters are allowed for a stored program's name. For information on how to enter characters, refer to "Entering Text" (P.45). Select [Enter/Change Name].
Page 181: Calling Stored Programs
Calling Stored Programs Calling Stored Programs This describes the procedure for calling a stored program. When calling a specified stored program, the last screen shown when you registered the stored programming appears. Press the <All Services> button. <All Services> button Select [Stored Programming].
Page 182: Calling A Stored Program For Build Job
6 Stored Programming Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings...]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.
Page 183: Job Flow Sheets
7 Job Flow Sheets This chapter describes the scanning operation using a job flow sheet created on a network computer and registered in the machine. Job Flow is a feature for executing a series of registered actions. Job Flow Procedure..................182 Selecting/Changing a Job Flow Sheet............184...
Page 184: Job Flow Procedure
7 Job Flow Sheets Job Flow Procedure The following shows the reference sections of the job flow operation. To create and register a job flow sheet, use a personal computer. For information on how to create and register a job flow sheet, refer to the manual stored on the CD- ROM of the Driver CD Kit.
Page 185: Step 3 Confirming/Changing The Job Flow Sheet
Job Flow Procedure Step 3 Confirming/Changing the Job Flow Sheet Select a job flow sheet. To see the details, select [Details]. To change the settings, select [Change Settings]. For information on checking/changing job flow settings, refer to "Selecting/Changing a Job Flow Sheet" (P.184). Step 4 Starting the Job Flow Sheet Load the originals.
Page 186: Selecting/Changing A Job Flow Sheet
7 Job Flow Sheets Selecting/Changing a Job Flow Sheet Job Flow is a feature for executing a series of registered actions. To use a job flow sheet whose target is scanned documents from a network computer with CentreWare EasyOperator, select the job flow sheet from this list. Important •...
Page 187 Selecting/Changing a Job Flow Sheet Select Keyword The [Select Keyword] screen is displayed. Searches job flow sheets by selecting the keywords that have already been registered in [System Settings]. Searches job flow sheet by keywords registered when created. The job flow sheets whose keyword completely matches with the selected character string are displayed.
Page 188 7 Job Flow Sheets Select the filtering conditions, then select [Save]. Owner Select an owner of job flow sheets displayed on the screen. Target Select a target for the job flow sheet. Note • Job flow sheets whose [Job Flow Target] is [Mailbox] can use Send from Mailbox only.
Page 189: Web Applications
8 Web Applications This chapter describes the operations when the Remote Access Kit (optional) is installed. Web Applications ..................188 Accessing Web Applications..............189...
Page 190: Web Applications
8 Web Applications Web Applications You can access web applications to store scanned document in folders or print stored files. The machine offers the following features: Allows you to access web applications from the machine, and displays the web application screen on the machine Allows you to store the scanned document directly in a web application folder Allows you to print a file that is stored on a server directly Note...
Page 191: Accessing Web Applications
Accessing Web Applications Accessing Web Applications To access web applications, follow the procedure below. An access destination must be registered in advance. For information on how to register an access destination, refer to "6 System Settings" > "Web Applications Settings for ApeosPort Series Models Only" in the Administrator Guide. Press the <All Services>...
Page 193: Computer Operations
9 Computer Operations This chapter describes how to print documents, import scanned documents, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional package is necessary. For more information, contact our Customer Support Center. •...
Page 194: Features Overview
9 Computer Operations Features Overview This section describes the overview of features that can be operated on a computer. Print Driver In order to print from your computer, a print driver must be installed on the computer. For instructions on installing the print driver, refer to the manual contained in the CD-ROM of the Driver CD Kit.
Page 195 Features Overview Watermarks Prints fixed text, such as "Confidential", over the print data. Secure Print Temporarily stores the print data on the machine, to print it with the print command from the machine side. This feature allows you to set a passcode, which is helpful to print confidential documents.
Page 196: Network Scanner Utility2
9 Computer Operations Private Charge Print Temporarily stores print data in the machine for each authentication user ID, and allows you to request on the machine’s control panel to print the data. Only the print data for the authenticated user are displayed on the control panel to be handled. Using this feature reduces the amount of unnecessary outputs, because you can select and print only the necessary data.
Page 197 [Refresh Status] updates the information. This frame does not appear on the [Status] or [Properties] screen. Lower Left Frame Displays a link to the Fuji Xerox home page. Main features of CentreWare Internet Services are listed below. Tab Name Main Features...
Page 198 9 Computer Operations Tab Name Main Features Print/Scan Job Submission Allows you to specify and print a file stored on your computer. Mailbox Allows you to register and set mailboxes. Job Template Allows you to create, edit, and delete job templates. Properties Displaying and setting the following items: Machine information and configuration such as memory and a print...
Page 199: Proxy Server And Port Number
Features Overview In the [Settings] dialog box, select [Every visit to the page] or [Every time you start Internet Explorer] for [Check for newer versions of stored pages:]. Click [OK]. Proxy Server and Port Number The following describes proxy server settings and a port number required for this service.
Page 200 9 Computer Operations • If the number of times that authentication fails exceeds the set number, the following message is displayed in the right frame of web browser. "Switch the machine Off and then On for System Administrator login."...
Page 201: Printing
Printing Printing This section describes the print procedure. The print procedure depends on the application software you use. For details, refer to the documentation provided with the application. To learn about print features, click [Help] on the print driver screen to see the print driver's online help. Select [Print] from the [File] menu on the application.
Page 202: E-Mail Printing
9 Computer Operations E-mail Printing You can send e-mail attaching TIFF, PDF, or JPEG documents from a computer to the machine. Received e-mail is automatically printed. This feature is called "E-mail Printing". Setup To use the E-mail Printing feature, the following setup is necessary. Check with your system or network administrator whether these settings have been completed.
Page 203 E-mail Printing • PDF formatted attached file: Settings of the PDF direct print when [Print Processing Mode] of the PDF direct print is set to [PDF Bridge]. Default values of the logical printer configured by [Logical Printer Number] of [PostScript] in [Emulation Settings] of CentreWare Internet Services when [Print Processing Mode] of the PDF direct print is set to [PS].
Page 204: Importing Scanned Data
9 Computer Operations Importing Scanned Data There are four methods for importing documents from a machine's mailbox to your computer. Importing to a TWAIN Compatible Application..............202 Importing Using Mailbox Viewer2...................204 Importing Using CentreWare Internet Services................206 Importing with the WebDAV Protocol..................207 Each procedure is as follows.
Page 205 Importing Scanned Data In the [Mailbox No.] field, enter the mailbox number (001 - 200) that contains the document to be imported. In the [Password] field, enter a password (up to 20 digits). Note • When you check the [Save Password] check box, you can skip steps 5 to 7 the next time you select the same mailbox.
Page 206: Importing Using Mailbox Viewer2
9 Computer Operations Import Method for Scanned Documents You can change the display and the import settings for documents scanned from a mailbox. To change the import method, click [Settings] in the document selection dialog box, and configure the settings in the dialog box that appears.
Page 207 Importing Scanned Data Select a document from the list, and click [Import]. Note • One or more documents can be selected. • For information on Mailbox Viewer2 settings, refer to "Import settings for scanned documents" (P.205). Clicking on the [Import] button removes stored documents from the mailbox, and saves them in the specified directory.
Page 208: Importing Using Centreware Internet Services
9 Computer Operations Importing Using CentreWare Internet Services Describes methods for importing documents stored on the machine's mailbox using CentreWare Internet Services. CentreWare Internet Services allows you to import documents from a machine's mailbox to a computer through no application software. For overview of CentreWare Internet Services, refer to "CentreWare Internet Services"...
Page 209: Importing With The Webdav Protocol
Importing with the WebDAV Protocol To import documents from a machine's mailbox without using Network Scan Driver, use a Fuji Xerox application supporting the WebDAV protocol, such as EasyOperator. The documents in a mailbox can be listed/displayed with thumbnails. The WebDAV protocol uses an HTTP port. If HTTP communication is encrypted, WebDAV communication for importing scanned documents is also encrypted.
Page 211: 10 Server Fax
10 Server Fax This chapter describes the basic Server Fax procedures and the Server Fax features provided by the machine. Important • The Server Fax features are not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. About Server Fax..................210 Fax Procedure ..................211 Operations during Faxing .................217...
Page 212: About Server Fax
10 Server Fax About Server Fax If your machine supports the scan feature, installing the Server Fax Kit (optional) allows you to use the Fax feature of a Server Fax server. When your machine does not support the Fax feature and supports the Server Fax feature only, the Server Fax feature will be enabled automatically.
Page 213: Fax Procedure
Fax Procedure Fax Procedure This section describes the basic server fax operations. The following shows the fax flow and reference sections. Step 1 Loading Documents ...................... 211 Step 2 Selecting Features ......................213 Step 3 Specifying the Destination .................... 214 Step 4 Starting the Fax Job.......................
Page 214 10 Server Fax Remove any paper clips and staples before loading the document. Adjust the movable document guides to match the size of the document loaded. Note • When loading a large document such as A3, open the document stopper rightward.
Page 215: Step 2 Selecting Features
Fax Procedure Place the document face down, and align it against the top left corner of the document glass. Close the document cover. Note • When a standard size document is placed on the document glass, the size of the document is displayed in the message area.
Page 216: Step 3 Specifying The Destination
10 Server Fax Select the features to set from each tab as necessary. The following shows the reference section for each feature. "General Settings" (P.219) "Layout Adjustment" (P.224) "Transmission Options" (P.228) Step 3 Specifying the Destination This section describes how to enter a phone number with the numeric keypad. Use the keyboard to directly enter a destination, or use Address Book to specify a destination.
Page 217: Step 5 Confirming The Fax Job In The Job Status
Fax Procedure If you have more documents If you have another document, select [Next Original] on the touch screen while the current document is being scanned. This allows you to send several documents as one set of data. While documents are being scanned, select [Next Original].
Page 218 10 Server Fax Confirm the job status. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 219: Operations During Faxing
Operations during Faxing Operations during Faxing The following describes the available operations during faxing. The following shows the reference section for each feature. Stopping the Fax Job ........................ 217 Changing the Scan Settings...................... 218 Stopping the Fax Job To cancel scanning a fax document, follow the procedure below. Press either [Stop] on the touch screen or the <Stop>...
Page 220: Changing The Scan Settings
10 Server Fax Press the <Job Status> button. <Job Status> button Select the job to cancel, and then select [Cancel]. Changing the Scan Settings You can change the scan settings while scanning the document. Select [Next Original]. Select [Change Settings...]. Set items.
Page 221: General Settings
General Settings General Settings You can specify recipients and set the basic features on the [General Settings] screen. The following shows the reference section for each feature. Next Recipient (Sending Faxes to Multiple Recipients)............219 Specifying a Destination Using the Address Book ..............219 Specifying a Destination Using the Keyboard Screen .............
Page 222: Specifying A Destination Using The Keyboard Screen
10 Server Fax Important • The attributes other than [Fax Number], [Recipient Name], and [Index] are ignored in Address Book. Select [Address Book]. Select the button in which you want to search and search for a fax number. Note • Repeat this step to specify multiple recipients.
Page 223: Removing/Confirming Specified Recipient
General Settings A character to wait for dial tones Available, but ignored (Space) Available, but ignored Press the <Start> button. Removing/Confirming Specified Recipient You can remove or confirm recipients using the pop-up menu. Select the recipient to be removed or confirmed from [Address/ Recipient].
Page 224 10 Server Fax Select a scan option. 1 Sided Select to transmit 1-sided documents. 2 Sided (H to H) Select to transmit 2-sided documents (head to head). 2 Sided (H to T) Select to transmit 2-sided documents (head to toe). More...
Page 225: Original Type (Selecting The Image Quality Type For The Document)
General Settings Original Type (Selecting the Image Quality Type for the Document) Specify the image quality in accordance with whether the document contains text, photos, etc. Select the original type. Text Select this item when transmitting a document that contains only text. Photo &...
Page 226: Layout Adjustment
10 Server Fax Layout Adjustment On the [Layout Adjustment] screen, you can configure features for scanning documents. The following shows the reference section for each feature. Original Size (Specifying the Scan Size for the Original) ............224 Mixed Sized Originals (Scanning Different Size Documents Simultaneously) .......225 Book Scanning (Scanning Facing Pages onto Separate Sheets) ..........226 Reduce/Enlarge (Specifying the Scan Ratio for the Original)..........227 Select [Fax Service] on the [All...
Page 227: Mixed Sized Originals (Scanning Different Size Documents Simultaneously)
Layout Adjustment Standard Size Select the original size from 11 options. You can change the default options. For more information, refer to "6 System Settings" > "Scan/Fax Mode Settings" in the Administrator Guide Variable Size Enter the desired scan size when scanning non-standard size documents or when making copies at a size different from that of the currently loaded document.
Page 228: Book Scanning (Scanning Facing Pages Onto Separate Sheets)
10 Server Fax Book Scanning (Scanning Facing Pages onto Separate Sheets) You can scan the left and right pages of a bound document separately to fax them. This feature is useful if you need to make separate scans for facing pages of bound originals such as a booklet.
Page 229: Reduce/Enlarge (Specifying The Scan Ratio For The Original)
Layout Adjustment Reduce/Enlarge (Specifying the Scan Ratio for the Original) This feature enlarges or reduces a scanned document to a specified ratio prior to transmission. Important • Some machines may not be able to receive faxes at the specified ratio. Select [Reduce/Enlarge].
Page 230: Transmission Options
10 Server Fax Transmission Options You can specify fax transmission conditions in the [Transmission Options] screen. The following shows the reference section for each feature. Delayed Start (Specifying Send Time) ..................228 Select [Fax Service] on the [All Services] screen. Select the [Transmission Options] tab and then select a feature on the [Transmission Options] screen that appears.
Page 231: 11 Glossary
11 Glossary This chapter contains a list of terms used in this guide. Glossary....................230...
Page 232: Glossary
11 Glossary Glossary Term Description 420×297 mm paper 297×210 mm paper 210×148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is ifax@mb1.abc.fujixerox.com, you can use ifax@fuji-xerox.com (alias) to reach the same location. Auto Center A feature that automatically moves an image to the center of paper when copying.
Page 233 Glossary Term Description Error Code A code is displayed on the control panel or a report when a problem occurs. Fax Server A feature that transfers image data received by the machine to a Server Fax server and transfers image data received by a Server Fax server to the machine via a network based on the settings you made.
Page 234 11 Glossary Term Description POP3 Post Office Protocol Version 3. One of the commonly used communications protocols used for receiving e-mail. It sets up a private mailbox on a provider's e-mail server, and receives messages when a communication is made. POP3 is for receiving only.
Page 235 Glossary Term Description Start Reservation In this guide, this refers to loading a document, selecting features, and pressing the <Start> button immediately after switching the power on. Once the machine is warmed up and ready, it will automatically start copying. Status Display Code A code that indicates the machine status.
Page 237 Index Index Numerics Calculator % ............59 calling a stored program for Build Job ....180 10BASE-T / 100BASE-TX connector ....25 calling stored programs ........179 2 Sided Book Copy ..........69 CentreWare Internet Services ....194, 206 2 Sided Copying ..........62 Change Recipient Settings ........
Page 238 document stopper ..........25 Image Enhancement ......... 146 DocuWorks ..........138, 139 Image Options ........... 146 duplex automatic document feeder ......24 Image Quality ..........66, 145 Image Rotation ............ 76 Image Shift ..........74, 151 Independent X-Y% ..........59 Edge Erase ..........73, 151 Insert Separators ..........
Page 239 Index making copies with different settings in a single operation ............103 making copies with the image rotated ....76 Paper Supply ............60 making enlarged copies spread over multiple paper supply (selecting the paper for copying) ..60 sheets ..............85 Password ...........
Page 240 Scan to Mailbox ..........129 specifying the filename to be sent ..... 156 Scan to PC ............131 specifying the orientation of the scanning a color photograph ......145 loaded documents ..........78 scanning both sides of a document ...136, 148 specifying the scan ratio for the original .... 227 scanning different size documents simultaneously specifying the scan size for the document ..
Page 241 waste toner bottle ..........26 waste toner bottle cover ........26 Watermark ............93 Watermarks ............193 WebDAV ............119, 207...

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Apeosport-ii 6000

Fuji Xerox ApeosPort-II 7000 User Manual

Before Using the Machine

Product Overview

Copy

Scan

Send from Mailbox

Stored Programming

Job Flow Sheets

Web Applications

Computer Operations

10 Server Fax

11 Glossary

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