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Xerox 8830 User Manual

Xerox 8830 User Manual

Digital document system
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See also: Service Manual , Operator's Manual
8825/8830
Digital Document System

User Guide

701P30070
June 1999

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Summary of Contents for Xerox 8830

  • Page 1: User Guide

    8825/8830 Digital Document System User Guide 701P30070 June 1999...

  • Page 2: Fcc Compliance In The Usa

    Ministère des Communications du Inc. Canada. XEROX, The Document Company, the stylized X, XXXX, and any identifying NOTICE product names and numbers are trademarks of XEROX corporation. Whilst every care has been taken in the preparation of this All terms mentioned in this document which are known to be trademarks or service marks are appropriately capitalized.

  • Page 3: Safety Notes

    Please read the following instructions carefully before operating the plug into the outlet. the 8825/8830 Digital Document System and refer to them as needed to ensure continued safe operation. Never use a ground adapter plug to connect the system to a power source that lacks a ground connection terminal.
  • Page 4 Never attempt any maintenance function that is not specified in If you need additional safety information concerning the this operator manual. 8825/8830 DDS system or XES supplied materials, you may call: Never defeat interlock switches. Machines are designed to prevent operator access to unsafe areas.

  • Page 5: Table Of Contents

    Deleting the last job................40 Warmup ....................15 Storing Job Templates ................40 Preparing the 8825/8830 DDS for use ............. 16 Recalling Job Templates............... 42 Switching on the Controller and the Printer .......... 17 Saving Current Parameters as Default Settings Power off ....................
  • Page 6 8825/8830 DDS User Guide/ii Transform Key ..................54 System Information menu ................ 73 Mirroring ....................54 System Description................73 Inversion ....................55 Recent Faults List..................74 Printing a small sample of an Image − Sample Key .........56 Configuration Print..................74 User Accounting ..................74 Scanning to the Network (SCAN mode) System Administration................
  • Page 7 Writing the account data to a floppy disk ........107 Structure of the account file..............109 Job Accounting – Submitting jobs Using the 8825/8830 DDS with Job Accounting........110 Submitting Jobs from the Scanner ............. 110 Submitting jobs over the network............111 Terminating use under an account .............
  • Page 8 8825/8830 DDS User Guide/iv Notes...

  • Page 9: About This Manual

    This manual contains system operating instructions for the user and the scanning the next image. In the Scan mode, your 8825/8830 DDS stores system administrator for the 8825/8830 DDS system, with version 4.0 scanned files on the internal hard disk contained in the Controller, allowing software loaded into the associated N5T or F5Y Controller.
  • Page 10 On the next pages, we’ll look at each of the three components of the 8825/8830 DDS system. Then, you will learn how to ensure that the 8825/8830 DDS is ready to operate.

  • Page 11: Getting To Know The 8825/8830 Dds The Scanner

    Getting to know the 8825/8830 DDS The Scanner Sophisticated software and hardware in the Scanner and the associated The Scanner unit contains a DDS User Interface and display, plus two other Controller allow enlargement and reduction of the captured image and operator-accessible controls: the Power On/ Off Switch and the corrections for several types of defects in original documents.
  • Page 12 8825/8830 DDS User Guide/4 Getting to know the 8825/8830 DDS The Scanner (continued) The Top Cover opens to allow access to the Document Drive Rolls and the Document Hold-down Guide. The Document Hold-down Guide may be lifted out and removed for periodic cleaning and for the cleaning of the Platen Glass underneath.

  • Page 13: Document Handling System

    Getting to know the 8825/8830 DDS DDS User The Scanner (continued) Interface Document Handling System The Scanner is equipped with a Document Handling System, useful for holding multiple documents that are to be scanned. DDS User Interface Document The DDS User Interface, mounted on the Scanner but electrically connected...

  • Page 14: Option Keys And Feature Keys

    Sheet tells the Printer to print from a manually inserted sheet of DDS User Interface (continued) media. R3 (8830 Printers only), R2, and R1 select the media stored on Roll 3 , Roll 2 and Roll 1 in the Printer. Auto automatically selects the roll Option keys and Feature keys containing the media that best fits the size of the captured image.

  • Page 15: Output Format − Manual

    Getting to know the 8825/8830 DDS The Scanner DDS User Interface (continued) Media Selection Option keys and Feature keys Output Format − Manual Source Type Output Format The Output Format button selects the size to which the roll feed media will be cut.

  • Page 16: Option Keys And Feature Keys (Continued)

    The Scanner DDS User Interface Output Format - Synchro When the Synchro mode is selected, the 8825/8830 DDS measures the Option keys and Feature keys (continued) length of the original as it passes through the Scanner and automatically Output Format − Preset cuts the media at the printer to match the length of the original document.

  • Page 17: Image Quality

    Getting to know the 8825/8830 DDS The Scanner DDS User Interface Table 2. Scanning Resolutions and Speeds Option and Feature keys (continued) 7356 7346 Mode Pixel Image Quality Depth IPS/ IPS/ IPS/ The Image Quality portion of the DDS User Interface allows the operator to...
  • Page 18 8825/8830 DDS User Guide/10 The Background Suppression area contains a means to correct for This setting produces a document that reproduces all the documents that contain poor contrast between the foreground image and the characteristics of the original document with minimum alteration.

  • Page 19: Reduction & Enlargement

    Getting to know the 8825/8830 DDS The Scanner DDS User Interface Option and Feature keys (continued) Reduction & The Copy area allows the operator to darken or lighten the contrast of the Image Quality Enlargement copy with respect to the original document. One of the LED displays will show the degree of copy contrast selected.

  • Page 20: Navigation Keys

    8825/8830 DDS User Guide/12 The Exit key cancels a selection operation and returns the user to a Getting to know the 8825/8830 DDS previous screen. It has other effects, depending upon the specific situation, The Scanner that are explained later.

  • Page 21: Mode Key

    This key is used to switch between the “READY TO COPY” mode and the “READY TO SCAN” mode. The “...SCAN” mode can only be entered if the 8825/8830 DDS is configured for use on a network. Ready Screen in ...COPY mode In the “...COPY”...

  • Page 22: Special Features Keys And Numeric Keypad

    8825/8830 DDS User Guide/14 Getting to know the 8825/8830 DDS The Scanner DDS User Interface (continued) Special Features keys and Numeric Keypad To the right of the display are a numeric keypad for entering quantities, buttons for selecting other features, and Start and Stop buttons for controlling the scanning and printing of images.

  • Page 23: Power On

    Getting to know the 8825/8830 DDS Power On The components of the 8825/ 8830 DDS should be switched on in the If you cannot insert a document into the feed mechanism and achieve following order: staging after approximately 2.5 minutes, refer to the Problem solving section of this User Guide .

  • Page 24: Preparing The 8825/8830 Dds For Use

    8825/8830 DDS User Guide/16 Getting to know the 8825/8830 DDS (continued) Preparing the 8825/8830 DDS for use Your Xerox customer service engineer will install all of the system components and verify their correct operation. If you move the system and Controller Scanner need to reconnect its components, perform the following steps: 1.

  • Page 25: Switching On The Controller And The Printer

    Getting to know the 8825/8830 DDS (continued) Power On Switching on the Controller and the Printer There are two styles of power switching. Style A has a separate switch for the Controller and the Printer. For Style A systems, first switch on the Controller Power Switch, then the Printer Power Switch.
  • Page 26 8825/8830 DDS User Guide/18 Getting to know the 8825/8830 DDS Power On Switching on the Controller and the Printer (continued) Style B has a power switch only for the Printer. A ground-fault interrupter interrupts power to both the Printer and the Controller. To switch off the...

  • Page 27: Power Off

    Scanner, followed by the Controller and the Printer. The Controller and the Printer Please refer to the User Guide for the 8830 Printer for instructions for installing media and other consumable supplies as well as detailed operating instructions for the Printer.

  • Page 28: Preparing The 8825/8830 Dds For Use

    After a warmup period, the DDS User Interface Display will indicate READY TO COPY. Your digital copier system is now ready to make copies. Please refer to the User Guide for the 8830 Printer for instructions about loading media and other consumable supplies.

  • Page 29: Making Copies

    Making copies Note: if the document is not exactly centered, the 8825/8830 DDS will When the display indicates Ready to Copy, the 8825/8830 DDS is ready to automatically correct the problem electronically, and the resulting image will make copies. still be correctly positioned on the output media.

  • Page 30: Adjusting Image Quality

    8825/8830 DDS User Guide/22 Making copies Adjusting Image Quality Several adjustments are available to correct the image for problems in the Next, for Line or Mixed documents, determine the background. original document. Is the background white, light or dark? The key to effectively using the Image Quality adjustments is to first classify Are the lines or text black or colored? your documents as Line, Mixed, or Photo.

  • Page 31: What Is A Good Quality Document

    • Background is white or light-colored, and is free of speckling or other noise. Background density is uniform. • The document has no creases, stains, tears or extraneous marks that the Scanner might interpret as foreground. 8825/8830 DDS User Guide/23...

  • Page 32: What Is A Bad Quality Document

    Foreground has variable density: some parts are dark; others are light. Bad quality documents often require special attention to achieve a usable image. Fortunately, the 8825/8830 DDS incorporates special image processing technology that can extract acceptable images from documents degraded by many kinds of problems.
  • Page 33 • Creases, stains, tears or extraneous marks that the Scanner might interpret as foreground. • Dark or medium-dark background. Example: underexposed blueprint. • Background has variable density. • Paste ups 8825/8830 DDS User Guide/25...

  • Page 34: Autoiq

    8825/8830 DDS User Guide/26 Making copies AutoIQ™ The AutoIQ™ feature of the 8825/8830 DDS eliminates the need to make For the documents that do not have white space on the lead edge (i.e., additional manual adjustments for most input documents.

  • Page 35: Scanning Strategies

    Make a copy. Type Background Auto diffused images, or Evaluate the printed image. Adjust the Suppression continuous tone Copy contrast settings, if necessary, documents and make another copy. Manual Mixed Photo Line Preset Auto 8825/8830 DDS User Guide/27...

  • Page 36: The Background Suppression Feature

    8825/8830 DDS User Guide/28 Making copies The Background Suppression feature The Background Suppression feature has four selections: Selection Function Reduction & Background suppression is disabled. Use this setting for Image Quality Enlargement documents that have a lead edge quite different from the rest of the document.

  • Page 37: Preparing Documents

    − Finally, sort the documents by size. When using preset or custom format sizes, the number of control changes is minimized. 8825/8830 DDS User Guide/29...

  • Page 38: Reducing Or Enlarging Documents

    8825/8830 DDS User Guide/30 Making copies Reducing or enlarging documents Reduction & Image Quality The image captured by the Scanner may be reduced to as little as 25% or Enlargement enlarged to as much as 400% of the original size before the copy is printed.

  • Page 39: Preset Mode

    READY TO COPY screen. INSERT DOCUMENT Note: if none of these values is satisfactory, use the Manual mode to select any value between 25.0 and 400.0%. AUTO The Ready... screen now displays the selected reduction/ enlargement 65.0% percentage. 8825/8830 DDS User Guide/31...

  • Page 40: Controlling The Scan

    8825/8830 DDS User Guide/32 Making copies Controlling the scan Automatic and manual start 3. Press the Enter key. Normally, the AUTO SCAN mode is enabled, and the Scanner will 4. Press the Next key until “SCANNER CONTROL” is selected. automatically begin the scanning of a document when it is inserted. If AUTO SCAN mode is disabled by the operator, then the scanner will transport the 5.

  • Page 41: Direction Of Document Return

    9. Press the Next key to alternate between “FRONT” and “REAR”. 10. When the desired choice is displayed, press the Enter key. SCANNER CONTROL 11. Press the Menu key to return to the “READY...” screen. DOCUMENT RETURN: REAR AUTO SCAN AUTOWIDTH/CENTER 8825/8830 DDS User Guide/33...

  • Page 42: Making A Copy The Same Size As The Original Document

    If the correct size of media is not loaded, the next larger size roll will be used Reduction & Enlargement = 100%, Auto Rotation = OFF, Sample = OFF, Note: if the 8825/8830 DDS must rotate the image in order to fit it on the Mirror = NONE, Margins = None set.

  • Page 43: Fitting The Image To A Fixed Copy Size

    Making copies (continued) Fitting the image to a fixed copy size The 8825/8830 DDS can automatically fit the scanned image onto a Media Selection predefined size of media. Source Type Output Format 1. Set the Media Selection Source to Auto. The Auto lamp illuminates.

  • Page 44: Scanning When Using The Online Folder

    Reduction/Enlargement default to show the standard reduction and enlargement shown in Table 1. Set the reduction /enlargement to display A to C (A4 to A2) above the buttons. For additional folding information, refer to the Xerox Online Folder Operator Manual.
  • Page 45 Roll Width Block Roll Width Position Media Roll Position Position Width ANSI ARCH ANSI ARCH ANSI ARCH ANSI ARCH ANSI ARCH R/E=100% R/E=50% Feed Direction Title Block R/E=100% R/E=50% R/E=200% R/E=50% R/E=100% R/E=200% R/E=100% R/E=200% R/E=400% R/E=100% 8825/8830 DDS User Guide/37...

  • Page 46: Special Features And Making Special Copies

    DDS User Interface Printer interrupt key The 8825/8830 DDS has two possible settings for deciding whether a copy job or a remote print job has priority for the use of the Printer. Jobs on the 8825/8830 DDS have the following priority: Margin 1.

  • Page 47: Saving And Recalling Job Data − Store/ Recall Key

    RECALL LAST JOB Press the Enter key to return to the “READY...” screen. DELETE LAST JOB The operator may then use the settings as they have been recalled, or may change one or more of them. 8825/8830 DDS User Guide/39...

  • Page 48: Deleting The Last Job

    8825/8830 DDS User Guide/40 Storing Job Templates Special features and making special copies Groups of settings associated with a job may be stored in memory as Saving and recalling job data − Store/ Recall key templates. Up to 9 such templates may be stored and recalled by selecting JOB TEMPLATES from the STORE/ RECALL menu.
  • Page 49 UNUSED TEMPLATES: 1 2 3 4 5 6 7 8 9 ENTER TEMPLATE NUMBER PRESS ENTER TO OVERWRITE The settings from the current copy job are saved at the location entered; and a confirming message is displayed. PARAMETERS SAVED AS TEMPLATE 3 PRESS ENTER TO CONTINUE 8825/8830 DDS User Guide/41...

  • Page 50: Recalling Job Templates

    8825/8830 DDS User Guide/42 Special features and making special copies Saving and recalling job data − Store/ Recall key (continued) The RECALL TEMPLATE screen is displayed. The storage locations that Recalling Job Templates actually contain templates are shown. Job parameters that were previously stored as templates may be recalled Use the numeric keypad to enter the number of the template to be recalled.

  • Page 51: Save Default Template

    Press the Next key until SAVE DEFAULT TEMPLATE is highlighted. Then, press the Enter key to confirm the choice. PRESS ENTER TO CONTINUE STORE/ RECALL LAST JOB JOB TEMPLATES SAVE DEFAULT TEMPLATE Press the Enter key to leave the screen. 8825/8830 DDS User Guide/43...

  • Page 52: Deleting Job Templates

    8825/8830 DDS User Guide/44 Special features and making special copies Saving and Recalling job data − Store/ Recall key (continued) Press the Next key until DELETE TEMPLATE is highlighted. Press the Deleting Job Templates Enter key to confirm the choice.

  • Page 53: Recalling Factory Defaults

    Then, press the Enter key to confirm the choice. STORE/ RECALL JOB TEMPLATES SAVE DEFAULT TEMPLATE RECALL FACTORY DEFAULTS Press the Enter key. The factory defaults are immediately recalled. JOB PARAMETERS RECALLED PRESS ENTER TO CONTINUE 8825/8830 DDS User Guide/45...
  • Page 54 Enabling the Optional Finisher − Finisher key Margin Sample Transform A finishing device, such as a folder, may be connected to the 8825/8830 DDS. If such a device is connected, the Finisher key enables or disables Sets Build that device.

  • Page 55: Making Collated Copies − Sets Build Key

    Once the set is built, one or more collated copies can be printed. Note: the Sets Build feature is not available unless the 8825/8830 DDS is in the COPY mode. If the set is to be processed by a finishing device, such as a folder, press the Finisher key and configure the options for the finishing device before enabling the Sets Build option.

  • Page 56: Building The Set

    8825/8830 DDS User Guide/48 Special features and making special copies Making Collated Copies − Sets Build key Insert each document of the set, one at a time, into the Scanner, as (continued) prompted by the display. Building the set READY TO BUILD SET INSERT DOCUMENT: 1 To build a collated set, press the Sets Build key.
  • Page 57 Building the set (continued) PRESS START TO PRINT When the set is completely scanned in, press the Sets Build key again. The 8830 DSS closes the set. The indicator lamp for Sets Build is 100.0% extinguished, and the “READY ...” screen is displayed.

  • Page 58: Adjusting The Margins − Margin Key

    Transform inserted around the image. To crop unwanted parts of the image, a negative margin value may be entered. Note: margins can only be adjusted when the 8825/8830 DDS is in the Sets Build COPY mode. Margins are added to the image in one of two ways.

  • Page 59: Justification

    To leave the JUSTIFICATION screen without making the last selected change, press the Exit key. To accept the choice and value, press the Enter JUSTIFICATION key. LEFT Press the Exit key to leave the JUSTIFICATION screen. 8825/8830 DDS User Guide/51...

  • Page 60: Margins

    8825/8830 DDS User Guide/52 Special features and making special copies Adjusting the Margins − Margin Key (continued) Margins If the unit of measure has been set to MILLIMETERS (refer to the The MARGINS selection allows the operator to select the dimensions for References section for instructions), then (MM) appears next to each value.
  • Page 61 + 0.0 IN TRAIL + 0.0 IN The screen above shows a negative left margin, with TOP LEFT justification. When all the margin values are as desired, press the Exit key to leave the MARGINS screen. 8825/8830 DDS User Guide/53...

  • Page 62: Transform Key

    8825/8830 DDS User Guide/54 Margin Sample Special features and making special copies Transform Transform Key Sets Build The Transform key allows the operator to request transformation of the scanned image into a mirror image, or a negative photographic inversion, or both.

  • Page 63: Inversion

    Press the Next key or the Previous key to select INVERT. Press the Enter INVERT key to confirm the choice. TRANSFORM MIRROR INVERT When INVERT is ON, the icon on the right becomes inverted. Press the Exit key to leave the TRANSFORM screen. 8825/8830 DDS User Guide/55...

  • Page 64: Printing A Small Sample Of An Image − Sample Key

    Press the Sample key. The associated indicator lamp illuminates, and the 8830 DSS is placed in PRINTER INTERRUPT mode. The printer immediately prints a sample of the next image inserted into the scanner, and the SAMPLE MODE screen is displayed.

  • Page 65: Scanning To The Network (Scan Mode)

    1. Ensure that the READY TO COPY screen is displayed. If a menu is on the 8830 DDS. The SCAN MODE option may be enabled at any time on displayed, press the Menu key to return to the READY... screen. If the 8825 DDS.

  • Page 66: Understanding The Ready To Scan Screen

    8825/8830 DDS User Guide/58 Scanning to the Network (SCAN mode) (continued) Understanding the READY TO SCAN screen READY TO SCAN INSERT DOCUMENT The READY TO SCAN screen displays the following special information: AUTO This icon shows information about the width of the...

  • Page 67: Features Disabled In Scan Mode

    The remote operator requires this information manually specified, if the entire width of the document is not desired. to find the correct directory on the 8825/8830 DDS on which the scanned Refer to the Configuration menu section to enable or disable manual file is stored.

  • Page 68: Clearing The Scanned Images

    8825/8830 DDS User Guide/60 Scanning to the Network (SCAN mode) (continued) Clearing the scanned images The operator may remove scanned images from the 8825/8830 DDS hard disk by pressing the C/CA key. The CLEAR SCANNED IMAGE screen is displayed. CLEAR SCANNED IMAGE...

  • Page 69: Managing The File System

    ARE YOU SURE?, press the Next key to select YES. When <1 you are sure you want to delete all the images in the directory for this account, press Enter. The images are all deleted. 5555.123 8825/8830 DDS User Guide/61...

  • Page 70: Deleting All Images

    8825/8830 DDS User Guide/62 Scanning to the Network (SCAN mode) Managing the file system (continued) Deleting All Images The key operator may delete all images currently stored on the internal hard disk. 1. Press the Menu key. 2. Press the Next key to select SYSTEM ADMINISTRATION. Press Enter to confirm the choice.

  • Page 71: Reference

    Reference This section documents the configuration features of the 8825/8830 DDS. Many of these features are accessed and changed through the Menu function. The MAIN MENU screen is displayed. The black arrows indicate that the list contains more items than are visible. The selected list item is highlighted. To...

  • Page 72: Menu Tree

    8825/8830 DDS User Guide/64 Reference (continued) Menu tree The structure of the menu tree is shown below. Menu MAIN MENU SYSTEM DIAGNOSTICS SYSTEM CONFIGURATION ADMINISTRATION INFORMATION PASSWORD See Diagnostics subsection USER SYSTEM RECENT CONFIGURATION DESCRIPTION ACCOUNTING FAULTS LIST PRINTS SECURITY...

  • Page 73: Configuration Menu

    FILE DELETION - The time that a file is allowed to exist on the hard ITALIAN disk after being scanned in SCAN mode. Default is 24 hours. • GERMAN • Scanner Control − Sets the choices for the operation of the Scanner. • SPANISH • PORTUGUESE 8825/8830 DDS User Guide/65...

  • Page 74: Dds User Interface

    Configuration Menu (continued) DDS User Interface The CONTROL PANEL screen allows configuration of the default mode of CONFIGURATION operation for the 8825/8830 DDS and whether or not the DDS User Interface produces a beep when a key is pressed. Beeper CONTROL PANEL The BEEPER setting allows the operator to enable or disable the beep sound that occurs when a key is pressed.

  • Page 75: Copy Options

    297 x 420 mm 420 x 594 mm 594 x 841 mm CUSTOM 841 x 1189 mm IMAGING ISO B 250 x 353 mm PRESETS 353 x 500 mm 500 x 707 mm 707 x 1000 mm 8825/8830 DDS User Guide/67...

  • Page 76: Custom Media Formats

    8825/8830 DDS User Guide/68 Reference Configuration Menu Widths in excess of 36 inches (91.4 mm) or less than 11 inches (27.9 mm) Copy Options are not valid. Media Series (continued) Note: any custom formats that are not defined are automatically set to zero The operator may select one or more media series to be displayed.

  • Page 77: Custom Reduction/ Enlargement (R/E) Presets

    1. From the COPY OPTIONS screen, choose CUSTOM R/E PRESETS. 6. When all values are as desired, press the Exit key to leave the The CUSTOM R/E PRESETS screen is displayed. CUSTOM R/E PRESET screen. CUSTOM R/E PRESETS 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 8825/8830 DDS User Guide/69...

  • Page 78: Imaging

    8825/8830 DDS User Guide/70 Reference Configuration Menu Copy Options (continued) Scan Options Imaging The SCAN OPTIONS screen allows the CREATE PREVIEW feature to be enabled or disabled. When CREATE PREVIEW is enabled, a small JPEG The IMAGING options screen allows automatic image rotation to be enabled (.JPG) file is created during the scanning process and stored on the hard...

  • Page 79: Timers

    The FILE DELETION timer determines the amount of time that an image Configuration Menu (continued) remains on the internal hard disk after being scanned in. The timer only applies to files scanned when the 8825/8830 DDS is in the READY TO Timers SCAN mode.

  • Page 80: Scanner Control

    8825/8830 DDS User Guide/72 Reference Configuration Menu (continued) Scanner Control The SCANNER CONTROL screen allows the operator to set the options for Press the Exit key to leave the SCANNER CONTROL screen. how the Scanner starts and finishes a scan.

  • Page 81: System Information Menu

    System Information menu MODEL: XEROX 7356 The SYSTEM INFORMATION menu allows access to information about FIRMWARE: xxxxxx each component connected to the 8825/8830 DDS. System Description CONTROLLER The SYSTEM DESCRIPTION sub menu provides information on the model identity, and firmware version for each component. In addition, for the...

  • Page 82: Recent Faults List

    Note: on the 8825 DDS, the Job Accounting feature is optional. If the feature has not been enabled, User Accounting information is not available. To order this feature, contact your Xerox representative. If the CONFIGURATION/ LOCALIZATION/ DISPLAY UNITS parameter is set to INCHES, the media usage is shown in square feet.

  • Page 83: System Administration

    If the password is incorrect, the user is prompted to enter the password FILE • DISABLED again. SYSTEM SYSTEM ADMINISTRATION PASSWORD: ****** • LIST BY ACCOUNT INVALID PASSWORD, RE-ENTER • DELETE IMAGES • DELETE ALL IMAGES 8825/8830 DDS User Guide/75...

  • Page 84: Changing The Password − Lost Password

    8825/8830 DDS User Guide/76 Reference System Administration (continued) Once the correct password has been entered and accepted, the user may Job accounting perform any protected function in the SYSTEM ADMINISTRATION area. Selecting JOB ACCOUNTING provides direct access to the JOB ACCOUNTING menu.

  • Page 85: Security Settings

    DISABLED, is shown. Then press the Enter key to confirm the choice. Note: the valid range for passwords is 0 − 65535. Press the Exit key to leave the SECURITY SETTINGS screen. CHANGE PASSWORD ENTER OLD PASSWORD: ***** SECURITY SETTINGS IMAGE RECALL: ENABLED 8825/8830 DDS User Guide/77...

  • Page 86: Diagnostics

    8825/8830 DDS User Guide/78 Reference Diagnostics * Diagnostic Password The diagnostics menu contains five items: required • USAGE METERS. Select this submenu to view the total system usage for documents scanned and media printed. DIAGNOSTICS USAGE METERS SCANNER M MEDIA LINEAR...
  • Page 87 Once this password is entered, access is allowed to all of the diagnostic functions. If the password is not entered and the operator attempts to gain access to a protected diagnostic function, the password will be requested. 8825/8830 DDS User Guide/79...

  • Page 88: Scanner Diagnostics

    8825/8830 DDS User Guide/80 Reference SCANNER DIAGNOSTICS Scanner Diagnostics STITCH ALIGNMENT DOWNLOAD CODE The SCANNER DIAGNOSTICS submenu provides an interface to the diagnostic routines built into the Scanner. The DOWNLOAD CODE and NORMALIZE CAMERAS NORMALIZE CAMERAS routines can be used by the operator to restore normal scanner performance without the need for a service call.

  • Page 89: Stitch Alignment

    The Camera 2 image image image image adjustment must be correct both for left to right alignment, and front to back alignment. Correct Not Correct Camera 1 Camera 2 Camera 3 8825/8830 DDS User Guide/81...

  • Page 90: Stitch Alignment (Continued)Stitch Adjustment - Left To Right

    8825/8830 DDS User Guide/82 Reference Scanner Diagnostics Stitch Alignment (continued) Stitch adjustment – Left to right The illustration below shows two examples of incorrect left to right stitch Stitch area of copy adjustment. Camera 2 Camera 1 Camera 2 Camera 1...

  • Page 91: Download Code

    Download Code The DOWNLOAD CODE selection is used to load software updates into the 7346/7356 Scanner. Use this option when Xerox has supplied you with a software upgrade on a floppy disk. You may also use this option to determine the software version currently installed in the Scanner.

  • Page 92: Normalize Cameras

    1. Remove 2. Ensure that the Platen Glass and the surface of the Document Hold- down Guide are completely clean. If not, clean both surfaces with Xerox 3. Reinstall Lens and Mirror Cleaner 43P81. Be sure to reinstall the guide before proceeding to the next step.

  • Page 93: Full System Test

    MEMORY TESTS is selected from the SCANNER DIAGNOSTICS menu. In this case, a global pass or fail result is reported. If you wish an explicit report on each memory test, use the MEMORY TESTS selection instead of the FULL SYSTEM TEST selection. 8825/8830 DDS User Guide/85...

  • Page 94: Memory Tests

    8825/8830 DDS User Guide/86 Reference Scanner Diagnostics (continued) Test Description Memory Tests Line Memory The MEMORY TESTS selection checks the memory sections of the control Normalization Memory electronics in the Scanner. Map Memory To test the memory sections, select MEMORY TESTS from the SCANNER DIAGNOSTICS MENU.

  • Page 95: Component Tests

    This test checks the electrical operation of the two edge sensors and the FORWARD/REVERSE switch. • OUTPUT. This test checks the operation of the Exposure Lamp and the Drive Motor. These tests are further explained in the following pages. 8825/8830 DDS User Guide/87...

  • Page 96: Motor Speed

    8825/8830 DDS User Guide/88 Reference Scanner Diagnostics Component Tests (continued) Motor Speed 2. Insert Test Pattern 082E11490 face down and with the short edge as the The MOTOR SPEED diagnostic test is used to adjust the Scanner motor lead edge. Allow the Scanner to transport the pattern to the starting speed to achieve the correct document transport speed and remove position.

  • Page 97: Registration

    5. Allow the Scanner to scan the pattern. If the adjustment is successful, PASS is displayed. 6. If any other indication is displayed, try the test again. If the test still fails, call for service. 7. Press the Exit key to leave the REGISTRATION screen. 8825/8830 DDS User Guide/89...

  • Page 98: Input Tests

    8825/8830 DDS User Guide/90 Reference Scanner Diagnostics Document Hold-down Guide Component Tests (continued) Top Cover Input tests The INPUT tests allow the checking of the electrical operation of the two document edge sensors and of the FORWARD/REVERSE switch. When the sensors and switch are not actuated, HIGH is displayed. Upon actuation, LOW is displayed.

  • Page 99: Output Tests

    For example, highlight LAMP, press the Enter key to enter the LAMP function, then press Enter to switch the Lamp off and on. Press the Exit key to leave the LAMP function. 8825/8830 DDS User Guide/91...

  • Page 100: Set Machine Motor Speed

    8825/8830 DDS User Guide/92 Reference Scanner Diagnostics (continued) Read NVR The Read NVR test allows the examination of the contents of the non- Set Machine Motor Speed volatile RAM (NVR). The service center may ask you to provide this information when calling for service.

  • Page 101: Job Accounting - Setup And Administration

    Other Web browsers are not supported, and may or may not work correctly. The Job Accounting feature is included in the 8830 DDS; it is an extra-cost option on the 8825 DDS. The option may be enabled at any time by sending a special software key file to the printer.

  • Page 102: How Usage Information Is Collected

    8825/8830 DDS User Guide/94 Job Accounting – Setup and Administration Account Definitions Account Definitions How usage information is collected [Reserved] Usage information is accrued in two ways: Total system usage from all sources and all • The System account, which contains several subaccounts that accrue accounts, whether or not Job Accounting is enabled total machine usage and total usage by certain kinds of jobs.
  • Page 103 The surrounding white space area is charged to a special system account. Note: copy jobs cannot be plot nested. 8825/8830 DDS User Guide/95...

  • Page 104: Setting The Job Accounting Mode

    It has no effect on jobs arriving through one of the communications ports on the Controller. Such jobs are known as “remote print jobs.” Job accounting for remote print jobs is controlled separately through the Printer Control Panel. Refer to the 8825/8830 Job Accounting Administrator Guide for full details.

  • Page 105: For Jobs Arriving From The Scanner

    For complete details about administering remote print job accounting, please scanner and jobs that arrive from other sources. To enforce Job Accounting refer to the 8825/8830 Job Accounting Administrator Guide. for jobs arriving from the Scanner, enable Job Accounting from the DDS User Interface.

  • Page 106: Menu Tree − Dds User Interface

    8825/8830 DDS User Guide/98 Job Accounting – Setup and Administration (continued) Menu Tree − DDS User Interface MAIN MENU SYSTEM SYSTEM INFORMATION ADMINISTRATION USER PASSWORD? ACCOUNTING DISPLAY CHANGE SETTINGS PASSWORD ACCOUNTING ACCOUNTING ACCOUNTING ACCOUNTING ACCOUNTING FILE SYSTEM ACCOUNTING REPORTS ACCOUNT...

  • Page 107: Creating User Accounts

    • DUPLICATE ACCOUNT. The account already exists. Try a different number. Accounts may be created manually, using the DDS User Interface, or by means of a formatted file loaded from a disk. 8825/8830 DDS User Guide/99...

  • Page 108: Creating Accounts From A File

    8825/8830 DDS User Guide/100 Job Accounting – Setup and Administration Creating User Accounts (continued) Creating accounts from a file Loading the file Accounts may be created from a data file on a floppy disk. Copy the file to an MS-DOS formatted floppy disk.

  • Page 109: Error Messages

    Enter a different number, and try again. Note: subaccounts were created until the limit was exceeded; those created Note: The system account 0.0 cannot be reset using the RESET subaccounts remain valid. ACCOUNTS screen. Use the RESET ALL ACCOUNTS screen, explained next. 8825/8830 DDS User Guide/101...

  • Page 110: Resetting All Accounts

    8825/8830 DDS User Guide/102 Job Accounting – Setup and Administration (continued) Deleting accounts The system administrator can delete all job accounts, an individual Resetting all accounts subaccount or a parent account and all its subaccounts. The system reserved account (account 0) and associated subaccounts cannot be The RESET ALL ACCOUNTS Screen allows the system administrator to set deleted.

  • Page 111: Deleting All Accounts

    Press the Next key to select YES. If you are certain that you wish to delete all user accounts, press the Enter key. If the accounts were successfully deleted, the message ACCOUNTS DELETED will be displayed. 8825/8830 DDS User Guide/103...

  • Page 112: Obtaining Reports - Password Required

    8825/8830 DDS User Guide/104 Job Accounting – Setup and Administration (continued) Obtaining Reports Obtaining reports - password required Obtaining a displayed report - no password required When performing the administration of the job accounting system, it is (continued) possible to obtain reports two ways: You may gain access to the USER ACCOUNTING screen without entering a •...

  • Page 113: Displaying The Usage For A Single Account

    Note: it may be necessary to press the Exit key again to return to the ACCOUNT: PLEASE ENTER ACCOUNT... screen, if Job Accounting is in the Enabled BOND FILM or the Optional mode. VELLUM 0 SCAN 8825/8830 DDS User Guide/105...

  • Page 114: Displaying The Usage For The System Account

    8825/8830 DDS User Guide/106 Job Accounting – Setup and Administration Obtaining Reports Account Definitions Obtaining reports - password required (continued) Account Definitions Displaying the usage for the System Account [Reserved] The usage values for the system account and its subaccounts may be Total system usage from all sources and all displayed in the same way as for user accounts.

  • Page 115: Writing The Account Data To A Floppy Disk

    4. Enter a 4-digit number for the name of the file to be created. The first number must be within the range 1-9. Do not use zero. 5. Press the Enter key. The file is written to the disk, and the message WRITING TO DISK is displayed. 8825/8830 DDS User Guide/107...
  • Page 116 8825/8830 DDS User Guide/108 Job Accounting – Setup and Administration Obtaining Reports Obtaining reports − password required Restoring the account data from a floppy disk Writing the account data to a floppy disk (continued) Accounting data previously saved to disk may be restored to the internal Multiple accounting files may be stored on the floppy disk.

  • Page 117: Structure Of The Account File

    When this file is written to the floppy with the WRITE TO DISK function, the units will always be expressed as square decimetres. 8825/8830 DDS User Guide/109...

  • Page 118: Job Accounting - Submitting Jobs

    8825/8830 DDS User Guide/110 Job Accounting – Submitting jobs Using the 8825/8830 DDS with Job Accounting Submitting Jobs from the Scanner When Job Accounting is either enabled or optionally enabled from the DDS If Job Accounting is OPTIONALLY ENABLED, the user may: User Interface , the user is initially shown the PLEASE ENTER ACCOUNT NUMBER screen.

  • Page 119: Submitting Jobs Over The Network

    When Job Accounting is enabled from the Printer Control Panel , the system Once a valid job account number has been entered, all use of the 8825/8830 examines the incoming job for a valid account number. If none is found, the DDS Scanner is charged to that account.

  • Page 120: Cleaning And Maintenance − Scanner

    8825/8830 DDS User Guide/112 Cleaning and Maintenance − Scanner Cleaning the Document Drive Rolls Cleaning the Platen Glass and the Document Hold-down At the beginning of each week, perform the following steps: Guide 1. Open the Top Cover. For the Scanner to do its best job, the optical surfaces and drive rollers must 2.

  • Page 121: Problem Solving

    SCSI device. Switch off all three units of the system. Then, switch on the Scanner, the Controller, and the Printer, in that order. The new address is then recognized. SCSI Address Switch 8825/8830 DDS User Guide/113...
  • Page 122 HOST SCSI connector on the Controller. If so, switch off all three units correctly of the 8825/8830 DDS and connect the SCSI cable as shown. Then, switch on the Scanner, the Controller, and the 8830 Printer in that order. If the problem still exists, call for service. Style A...

  • Page 123: Printer

    Printer The Scanner does not normalize Please refer to the User Guide for the 8830 Printer for help in solving problems in operation of the printer or difficulties with printer media. The scanner adjusts the camera by referencing the reflectivity of the Document Hold-down Guide.

  • Page 124: Scanner (Continued)

    8825/8830 DDS User Guide/116 Problem Solving Scanner (continued) The document’s lead edge enters the gap between the feed tray and the drive roll area An Error message is displayed. This problem is caused by curl in the lead edge of the document. Typically, Find the error message in the table on the next page, and perform the the problem is seen in documents that are stored rolled up and not flat.
  • Page 125 Remove the jammed document. Scan the document again. CONTROLLER FAULT - 50000011 - SCANNED The Controller was unable to process the Rescan the document. IMAGE LOST document. The scanned image is not found on the hard disk. (Continued) 8825/8830 DDS User Guide/117...
  • Page 126 8825/8830 DDS User Guide/118 Problem Solving (continued) Error Message Probable Cause Corrective Action SCANNER FAULT - 5000000B - CHECK A fault has occurred in the communications 1. Check that the SCSI cable is properly connected at SCANNER with the Scanner.

  • Page 127: The Scanner Does Not Position The Document Correctly At The Starting Position Before Scanning

    The sensor should actuate easily, with no sticking. − The drive rollers should operate in the reverse direction as long as the rear sensor is actuated. After releasing the sensor, the rolls stop within 1 second. 8825/8830 DDS User Guide/119...
  • Page 128 © 1999 Xerox Engineering Systems. All rights reserved. The digital box icon and the acronym XES are trademarks of XESystems, Inc. XEROX, The Document Company, the stylized X, 7356, 7346, 8825, 8830, and any identifying product names and numbers are trademarks of XEROX Corporation.

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