Xerox 8830 User Manual page 116

Job Accounting – Setup and Administration
Obtaining Reports
Obtaining reports − password required
Writing the account data to a floppy disk (continued)
Multiple accounting files may be stored on the floppy disk. If a file already
exists with the file number just entered, the following screen is displayed:
WRITE TO DISK
FILE NUMBER:
ENTER TO OVERWRITE
EXIT TO CANCEL
If you wish to replace the existing file with the current file, press the Enter
key. The previous version of the file is destroyed, and the new version
replaces it.
If you wish to preserve the existing file, press the Exit key. Enter a different
file number, and press the Enter key again.
An ASCII text file is written to the disk with the file name ACCTnnnn.TXT,
where nnnn is the 1- to 4-digit file number entered in the screen.
For details about how the file is structured and how to interpret the data in
the file, refer to Structure of the Report File , explained later.
nnnn
Restoring the account data from a floppy disk
Accounting data previously saved to disk may be restored to the internal
hard disk.
To perform these actions, use the RESTORE FROM DISK function,
accessible through the ACCOUNT ADMINISTRATION screen.
To restore saved accounting data, use a floppy disk on which the data were
previously saved using the WRITE TO DISK function, explained previously.
To modify existing accounts, add additional accounts, or install a new
accounting structure after deleting all previous accounts, use a floppy disk
containing a file with the new account records. Please refer to Structure of
the account file, explained later, for information about how to construct an
accounting file, and how to interpret the data it contains.
The RESTORE FROM DISK FUNCTION will overwrite
existing accounting data. If you wish to add accounts to the
account database without the risk of unwanted change to
existing accounts, use the CREATE ACCOUNTS or the
CREATE FROM DISK functions.
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CAUTION